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HomeMy WebLinkAboutWD-88-86TOWN OF NEWCASTLE r REPORT File # �F Res. # .p.9a By -Law # HEFTING: THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: NOVEMBER 17, 1986. REPORT #: WD -88 -86 FILE #: SMUT: GARBAGE COLLECTION SERVICES FOR THE 1986/87 CHRISTMAS HOLIDAY SEASON RECOMMENDATIONS: It is respectfully recommended: tA)ll - k8 1. That this report be received; and, 2> That the Public Works Department suspend normal residential pickup in Bowmanville on December 25th and 26th, 1986, and delay collection of refuse scheduled for pickup on Thursday, January 1st, 1987 until Friday, January 2nd, 1987; and, 3. That the Christmas Refuse Collection Schedules be announced at the Televised Council Meetings of November,,1,7th and December 22nd; and, ... ®2 Page 2 Report No. WD -88 -86 4. a) That the Christmas Refuse Collection Schedule be advertised in the Bowmanville Statesman and the Oshawa Times on three consecutive Wednesdays commencing December 10, 1986; or b) That flyers explaining the Christmas Collection Schedule be distributed through Canada Post and that one advertisement be placed in the Bowmanville Statesman on December`17th, 1986. BACKGROUND & COMMENT: Article 25.01 of the Collective Agreement between the Corporation of the Town of Newcastle and the Canadian Union of Public Employees Local 74, Outside Agreement 1985 -1986, lists one half working day before Christmas and New Year's Day as paid holidays. In accordance with the Collective Agreement, the Public Works Department will be closed to accommodate statutory holidays from 11:00 a.m., Wednesday, December 24th, 1986 to 7:00 a.m. on Monday, December 29th, 1986, and from 11:00 a.m., Wednesday, December 31st, 1986 to 7:00 a.m., Friday, January 2, 1987. Public Works staff have reviewed three alternatives in an attempt to arrive at an alternative which will provide efficient and acceptable garbage collection service in the Bowmanville urban area during the 1986/87 Christmas Holiday Season. ...3 r� Page 3 Report No. WD -88 -86 REPORT: One alternative, and a method used prior to the 1984/85 Christmas Season is to provide full collection services on Wednesday, December 24th, and Wednesday, December 31st, the days before Christmas and New Years, and to provide Christmas Day, Boxing Day and New Years Day pickup by doubling up on December 29th, 30th, and January 2nd. This alternative would see: refuse which is normally picked up on December 25th and December 29th being picked up on December 29th; refuse which is normally picked up on December 26th and December 30th being picked up on December 30th; and, refuse normally picked up on January 1st and January 2nd being picked up on January 2nd. The positive aspect of this alternative is that the longest anyone has to go between collections is eleven days (i.e. from December 18th to December 29th). The main concerns with this alternative is that the additional slugging and overtime involved may demoralize those employees involved in the refuse collection operation and that the arrangements are complicated and often any attempt to advertise and explain the arrangements leaves residents confused. This can be accomplished only by working overtime and employing additional staff to operate a third refuse packer. A second alternative is to suspend residential pickup during Christmas Week, i.e., from December 25th, 1986 to January 1st, 1987, inclusive, and have full pickup the following week with New Year's Day pickup on January 2nd, 1987. Downtown commercial garbage would be collected as usual, on Monday. This alternative was used last Christmas. One positive aspect of this alternative is that all the ratepayers receive that same level of service through the holiday season (i.e. everyone essentially has to cope with missing one regular collection). ....4 Page 4 Report No. WD -88 -86 A third alternative is to suspend residential pickup for December 25th & 26th only, and pick up January 1st and 2nd on January 2nd. The positive aspects of this alternative are that as few people as necessary are inconvenienced due to a disruption in collection service and the problems of heavy volumes normally experienced the week after the holidays are not compounded by having two weeks worth of garbage to pickup at every house, every day. The main concern with this alternative is the fact that some of the ratepayers that are inconvenienced often complain that they are being treated unfairly because only they are being inconvenienced. It is felt, however, that most residents will recognize that some disruption of service is unavoidable throughout the holiday season and that over the years if the philosophy behind the scheduling of refuse collection during the Christmas Holidays remains constant everyone will eventually get their turn at having regular collection and at having their collection service disrupted. A critical element in any rescheduling of collection services will be that of informing the residents affected. The two methods being considered are advertising in the local newspaper or hand delivering flyers. It is recommended that to augment either method, it would be appropriate to have the Mayor announce -the revised collection schedule on the air during the next two televised Council Meetings. The cost of a single 5 1/4 x 6 inch advertisement in the Bowmanville Statesman is $65.52. The cost of a single 4 1/4 x 4 inch advertisement in the Oshawa Times is approximately $70.12. Last year advertising was done in the Bowmanville Statesman and not in the Oshawa Times and many complained that they did not subscribe to the Statesman and therefore were not aware of the special holiday arrangements. It is, therefore, suggested that an ad be placed in both papers once per week for three consecutive weeks at a cost of $135.64 per week. The cost of the advertising would be charged against garbage collection in the Bowmanville Urban Area. ....5 Page 5 Report No. WD -88 -86 The Post Office was asked if they could assist the Municipality in the distribution of the flyers. It was indicated that the flyers could be distributed through mail for 7.1� each or a total of $284.00. The cost of having the flyers printed has been estimated at $184.00 which would result in a total cost of $468.00. Experience would suggest that regardless of which method of advertising is used, some residents will not be reached and complaints will be received, that some residents were not aware or did not understand the revised collection schedule. The alternatives available to the ratepayers to cope with the holiday disruption of service are to either store their refuse the required extra days or to personally dispose of it at the Darlington Landfull Site. The Darlington Landfill Site hours of operation for the holidays are as follows: December 22nd from 8:30 a.m. to 4:30 p.m. December 23rd from 8:30 a.m. to 4:30 p.m. December 24th from 8:30 a.m. to 4:30 p.m. December 25th & December 26th - CLOSED December 27th from 8:30 a.m. to 12:00 noon December 28th - CLOSED December 29th from 8:30 a.m. to 4:30 p.m. December 30th from 8:30 a.m. to 4:30 p.m. December 31st from 8:30 a.m. to 4:30 p.m. January 1st - CLOSED January 2nd from 8:30 a.m. to 4:30 p.m. January 3rd from 8:30 a.m. to 12:00 noon Page 6 Report No. WD -88 -86 These times and directions to the Landfill Site can be included in the advertising at additional cost if Council so desires. Some residents would likely find this information helpful and others may be upset that they are being asked to dispose of their refuse themselves. Residential pickup in Orono will remain unchanged, however, pickup in Newcastle will be provided on Monday, December 29th, 1986 and Friday, January 2nd, 1987 in lieu of Christmas and New Years Day. All newspaper recycling schedules will be in accordance with the Town's garbage collection schedule. The preferred alternative collection schedule is alternative three which includes the suspension of residential pickup on December 25th and 26th only, and provides collection service on Friday, January 2nd, 1987 for the areas which normally receive collection on Thursdays and Fridays. It is very difficult to predict which method of advertising will be most effective. An either or recommendation is therefore presented in the recommendation section of this report for Council's consideration. GJO: j co November 10, 1986. Respectfully submitted, Gor °on J. 0 gh, P. Eng., Director of Public Works. Page 7 Report No. WD -88 -86 TYPICAL ADVERTISEMENT f0,- THE CORPORATION OF THE TOWN OF NEWCASTLE CHRISTMAS HOLIDAY REFUSE COLLECTION SCHEDULE 1. There will be no collection on December 24th or December 25th, 1986. 2. Collection normally scheduled for January 1st will take place January 2nd, 1987. 3. All other collections will take place as usual. 4. Newspaper recycling schedules will be in accordance with the Town's Refuse Collection Schedule. Gordon J. Ough, P. Eng., Director of Public Works. Town of Newcastle, Hampton Municipal Offices, Hampton, Ontario. LOB 1JO Dates of Publication Page 8 Report No. WD -88 -86 DARLINGTON LANDFILL SITE - OPERATING HOURS December 22nd from 8:30 a.m. to 4:30 p.m. December 23rd from 8:30 a.m. to 4:30 p.m. December 24th from 8:30 a.m. to 4:30 p.m. December 25th & 26th - CLOSED December 27th from 8:30 a.m. 'to 12:00 noon December 28th - CLOSED December 29th from 8:30 a.m. to 4:30 p.m. December 30th from 8:30 a.m. to 4:30 p.m. December 31st from 8:30 a.m. to 4:30 p.m. January 1st - CLOSED January 2nd from 8:30 a.m. to 4:30 p.m. January 3rd from 8:30 a.m. to 12:00 noon DIRECTIONS TO LANDFILL SITE: From the lights at Highway # 2 and Durham Road 57, follow Durham Road 57 approximately 9.5 miles, north to the 9th Concession (Durham Road 20). East on Durham Road 20 to the Darlington Landfill Site.