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General Government Committee
Minutes
Date: October 7, 2024
Time: 9:30 a.m.
Location: Council Chambers or Electronic Participation
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor L. Rang, Councillor W. Woo, Councillor M. Zwart
Regrets: Councillor C. Traill
Staff Present: M. Dempster, J. Newman, L. Turcotte, R. Maciver, T. Pinn, L.
Reck, D. Lyons, D. Speed
1. Call to Order
Mayor Zwart called the meeting to order at 9.32 a.m.
Councillor Rang joined later in the meeting at 9:44 a.m.
2. Land Acknowledgement Statement
Councillor Woo led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
5. Presentations/Delegations
5.1 Delegation by John Wildeboer, Co -Director, Brunchkins, Regarding
Community Funding Grant Appreciation
John Wildeboer, Co -Director, Brunchkins, was present to thank Committee for
their Community Funding Grant. John provided an overview of Brunchkins,
noting they will soon be opening a third location. John and the Brunchkins team
delivered breakfast bags to Members of Committee.
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October 7, 2024
May Rhynold served with Brunchkins for eight years and thanked Council for
their financial support. J. Wildeboer read a thank you letter from a family,
displayed a video of the children at Brunchkins, and provided Members of
Committee with a certificate of thanks. John answered questions from Members
of Committee.
Councillor Rang joined the meeting at 9:44 a.m.
Resolution # GG-146-24
Moved by Councillor Rang
Seconded by Mayor Foster
That the Delegation of John Wildeboer, Co -Director, Brunchkins, regarding
Community Funding Grant Appreciation, be received with thanks.
Carried
5.2 Delegation by Brian Sweny, Regarding Report PUB-015-24 - Open Air Burn
By-law
Brian Sweny was present regarding Report PUB-015-24 - Open Air Burn By-law.
Brian expressed concerns regarding the restrictions to the by-law. B. Sweny
stated that Mitchells Corners is not an urban area, and most properties have
large brush piles, due to fallen trees. Brian explained that the burning happens
when there is no wind. B. Sweny requested a change to the by-law to lower the
requirement to one-two acres. Brian answered questions from Members of
Committee.
5.3 Presentation by Sahar Foroutani, Area Manager, Homeless System Team,
Region of Durham, Regarding Report CAO-005-24 - Tourism Office - Winter
Warming Location
Sahar Foroutani, Area Manager, Homeless System Team, Region of Durham,
was present regarding Report CAO-005-24 - Tourism Office - Winter Warming
Location. Sahar provided an overview of winter warming centres and the role of
Durham Region in addressing homelessness. S. Foroutani outlined the 2023-
2024 season highlights, and the lessons learned. Sahar provided an overview of
the homelessness numbers, shelter capacity, and outreach team interactions with
the Municipality of Clarington. S. Foroutani explained Clarington's challenges,
highlighted the benefits of the 181 Liberty Street South location, and answered
questions from Members of Committee.
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October 7, 2024
Alter the Agenda
Resolution # GG-147-24
Moved by Mayor Foster
Seconded by Councillor Woo
That the Agenda be altered to consider Report CAO-005-24 - Tourism Office -
Winter Warming Location, at this time.
Carried
6. Consent Agenda
6.8 CAO-005-24 - Tourism Office - Winter Warming Location
Resolution # GG-148-24
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That Report CAO-005-24, and any related delegations or communication items,
be received;
That Council direct the Deputy CAO/Solicitor to execute a short-term lease of the
former Tourism Office located at 181 Liberty Street South to The Regional
Municipality of Durham, for the purposes of a Winter Warming Centre from
November 2024 to April 2025 for a nominal rent;
That Council request The Regional Municipality of Durham to engage and
communicate with nearby businesses, residents and appropriate agencies to
ensure they are informed of the Warming Centre at this site, what it involves and
who to contact if individuals require support; and
That all interested parties listed in Report CAO-005-24, and any delegations be
advised of Council's decision.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Woo, and Councillor Zwart
Absent (1): Councillor Traill
Carried on a recorded vote (6 to 0)
6. Consent Agenda
Resolution # GG-149-24
Moved by Mayor Foster
Seconded by Councillor Rang
That all items listed in Section 6, with the exception of Items 6.3 and 6.7, be
approved on consent, in accordance with the Agenda.
Carried
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6.1 PUB-013-24 - Scugog Street Storm Sewer Outfall
Resolution # GG-150-24
That Report PUB-013-24, and any related delegations or communication items,
be received;
That Council approve an expenditure of up to $1,000,000 to complete the
required repair to the Scugog Street storm sewer outfall and the funds for this
project come from the Municipality's annual allocation of the Ontario Community
Infrastructure Fund (OCIF) grant; and
That all interested parties listed in Report PUB-013-24, and any delegations be
advised of Council's decision.
6.2 PUB-014-24 - Hall Board Sustainability Project — Update
Resolution # GG-151-24
That Report PUB-014-24, and any related delegations or communication items,
be received;
That Council rescind Resolution GG-460-20 which authorized the extension of
the head -lease agreement with the Kendal Community Centre and sub -lease
agreements with Kendal Lions Club and Kendal Postal Outlet until December 31,
2025, and the CAO be authorized to terminate the leases;
That Council authorize the CAO to execute Municipal Capital Facility Agreements
(MCFA), in a form acceptable to the Deputy CAO/Solicitor, once confirmation has
been received of registered Not -For Profit status of the entity for the operation of
the following:
a. Hampton Community Hall
b. Brownsdale Community Centre
c. Memorial Park Clubhouse
d. Newtonville Town Hall
e. Kendal Community Centre
f. Orono Town Hall
That the Kendal Community Centre MCFA include provisions to permit the party
to enter into sub -lease agreements with Kendal Lions Club and Kendal Postal
Outlet;
That all subsequent agreement extensions be executed by the CAO, in
accordance with the Delegation of Authority By -Law;
That Council authorize staff to work with Haydon Community Association to
develop a community partnership engagement framework;
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That staff assess the operation of the Haydon Community Hall and manage
operating costs within the 2025 Community Services operating budget, and those
ongoing costs be included in the 2026 operating budget update; and
That all interested parties listed in Report PUB-014-24, and any delegations be
advised of Council's decision.
6.4 PDS-038-24 - Bowmanville Village Plan, 40M-2657 Assumption By -Law
Resolution # GG-152-24
That Report PDS-038-24, and any related delegations or communication items,
be received;
That the Deputy CAO of Planning and Infrastructure Services be authorized to
issue a `Certificate of Acceptance' for the Surface Works, which includes final
stage roads and other related works constructed within Plan 40M-2657;
That the draft By-law (Attachment 2) to Report PDS-038-24, be approved; and
That all interested parties listed in Report PDS-038-24 and any delegations be
advised of Council's decision
6.5 PDS-039-24 - Northglen West Phase 8, Plan 40M-2610 Assumption By-law
Resolution # GG-153-24
That Report PDS-039-24, and any related delegations or communication items,
be received;
That the Deputy CAO of Planning and Infrastructure Services be authorized to
issue a `Certificate of Acceptance' for the Surface Works, which includes final
stage roads and other related works constructed within Plan 40M-2610;
That the draft By-law (Attachment 2) to Report PDS-039-24, be approved; and
That all interested parties listed in Report PDS-039-24 and any delegations be
advised of Council's decision.
6.6 PDS-040-24 - Northglen West Phase 4, Plan 40M-2633 Assumption By -Law
Resolution # GG-154-24
That Report PDS-040-24 and any related delegations or communication items,
be received.
That the Deputy CAO of Planning and Infrastructure Services be authorized to
issue a `Certificate of Acceptance' for the Surface Works, which includes final
stage roads and other related works constructed within Plan 40M-2633;
That the draft By-law (Attachment 2) to Report PDS-040-24, be approved; and
That all interested parties listed in Report PDS-040-24 and any delegations be
advised of Council's decision.
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6.9 FSD-042-24 - Renovation of Clarington Emergency and Fire Services
Station 1
Resolution # GG-155-24
That Report FSD-042-24, and any related delegations or communication items,
be received;
That the proposal received from Snyder Construction. with a bid amount of
$1,160,064.00 (Net HST Rebate) being the lowest bidder meeting all terms,
conditions and specifications of CL2024-38 be awarded the contract for the
completion of the renovations of Emergency and Fire Services Station 1; and
The total funding required for this project is $1,276,071.00, which includes the
construction costs of $1,160,064.00(Net HST Rebate) and other related costs
such as contingency in the amount of $116,007.00 (Net HST Rebate) be funded
from the approved budget; and
That all interested parties listed in Report FSD-042-24, and any delegations be
advised of Council's decision.
6.3 PUB-015-24 - Open Air Burn By-law
Resolution # GG-156-24
Moved by Councillor Rang
Seconded by Councillor Elhajjeh
That Report PUB-015-24, and any related delegations or communication items,
be received;
That By-law 2012-062, to regulate open-air burning, be repealed;
That a by-law be brought forward to reflect scenario 3, outlined in Report PUB-
015-24; and
That all interested parties listed in Report PUB-015-24, and any delegations be
advised of Council's decision.
Motion Withdrawn
Resolution # GG-157-24
Moved by Councillor Elhajjeh
Seconded by Councillor Rang
That Report PUB-015-24, be referred back to Staff, to report back by the end of
the year, incorporating scenarios two and three, stated in Report PUB-015-24, so
both urban and rural residents can burn on their property; and
That Staff review the size of the fire pits, respecting fire bans, and permitting.
Carried
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6.7 FSD-040-24 - Green Development Framework — Update and Program
Implementation
Resolution # GG-158-24
Moved by Councillor Woo
Seconded by Mayor Foster
That Report FSD-040-24, and any related delegations or communication items,
be received;
That the proposal received from The Urban Equation Corporation, the second
highest scoring proponent meeting all terms, conditions and specifications of
RFP2024-6 be awarded the contract for the provision of Green Development
Framework — Update and Program Implementation;
That the funds required to complete this project be funded from the approved
budget; and
That all interested parties listed in Report FSD-040-24, and any delegations be
advised of Council's decision.
Carried
7. Items for Separate Discussion
7.1 Correspondence from Nancy and Hugh Towie, Regarding Clarington Polar
Bear Swim - January 1, 2025
Resolution # GG-159-24
Moved by Councillor Woo
Seconded by Councillor Anderson
That Item 7.1, Correspondence from Nancy and Hugh Towie, Regarding
Clarington Polar Bear Swim - January 1, 2025, be referred to Staff.
Carried
8. Unfinished Business
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9. New Business
9.1 Garbage Receptacles - Councillor Rang
Resolution # GG-160-24
Moved by Councillor Rang
Seconded by Councillor Elhajjeh
Whereas there have been a growing number of complaints from residents and
businesses concerning the amount of litter in the downtown core and the
downtown core is a major driver of economic activity and current trash
receptacles may be insufficient to address the growing challenge;
Therefore be it resolved that Staff be directed to study the feasibility and cost of
adding receptacles — or replacing existing receptacles — to better address this
challenge.
Carried
9.2 Budget Meetings - Mayor Foster
Resolution # GG-161-24
Moved by Mayor Foster
Seconded by Councillor Woo
Whereas, when the multi -year meeting schedule was approved, November 25,
2024, was set as a Special Budget Meeting;
Whereas there is a need to move the meeting date for consideration of Council
amendments to the Annual Update to the 2024-2027 Clarington Multi -Year
Budget;
Now therefore be it resolved that, in accordance with subsection 4.16.1(b) of the
Procedural By-law, the November 25, 2024, Special Budget meeting, be
cancelled;
That consideration of Council amendments to the Annual Update to the 2024-
2027 Clarington Multi -Year Budget will take place during the January 13, 2025,
General Government Committee (GGC) meeting; and
That, in accordance with subsection 4.4.2 of the Procedural By-law, a Special
Budget meeting be called for immediately following the January 13, 2025, GGC
meeting, in the Council Chambers and via electronic means, to consider
recommendations from GGC regarding "Council amendments to the Annual
Update to the 2024-2027 Clarington Multi -Year Budget."
Carried
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October 7, 2024
Resolution # GG-162-24
Moved by Councillor Rang
Seconded by Councillor Elhajjeh
That in accordance with Section 7.16.5 of the Procedural By-law, a New
Business Item, regarding Non -Property Tax Revenue, be added to the Agenda.
Carried
9.3 Non -Property Tax Revenue - Councillor Rang
Resolution # GG-163-24
Moved by Councillor Rang
Seconded by Councillor Elhajjeh
Whereas, the Municipality of Clarington is a growing community with increasing
financial needs; and
Whereas, the Municipal Act, 2001 legislates how the Municipality may earn
revenue;
Now therefore be it resolved that Staff report back to the January 13, 2025,
General Government Committee meeting, on the non -property tax revenue
options available to the Municipality, an overview on the required process for
implementation and required resources.
Carried
10. Confidential Items
11. Adjournment
Resolution # GG-164-24
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That the meeting adjourn at 11:40 a.m.
Carried
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