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Staff Report
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Report To: General Government Committee
Date of Meeting: October 7, 2024 Report Number: FSD-042-24
Authored by: Mandy Chong, Manger, Procurement
Submitted By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number: CL2024-38
Report Subject: Renovation of Clarington Emergency and Fire Services Station 1
Recommendations:
1. That Report FSD-042-24, and any related delegations or communication items, be
received;
2. That the proposal received from Snyder Construction. with a bid amount of
$1,160,064.00 (Net HST Rebate) being the lowest bidder meeting all terms,
conditions and specifications of CL2024-38 be awarded the contract for the
completion of the renovations of Emergency and Fire Services Station 1; and
3. The total funding required for this project is $1,276,071.00, which includes the
construction costs of $1,160,064.00(Net HST Rebate) and other related costs such
as contingency in the amount of $116,007.00 (Net HST Rebate) be funded from the
approved budget; and
4. That all interested parties listed in Report FSD-042-24, and any delegations be
advised of Council’s decision.
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Report FSD-042-24
Report Overview
To request authorization from Council to award tender CL2024 -38 Renovation of Clarington
Emergency and Fire Services Station 1 to the lowest compliant bidder.
1. Background
1.1 Ward99 Architect was hired to design and prepare the tender specifications for the
renovations required at of Fire Station to accommodate the additional crew.
1.2 The project scope includes interior renovation of approximately 8100 square feet at
Station 1 and will provide dormitory space for 11 crew, expanded and renovated kitchen
space, a new training room, renovated washroom facilities, and renovated storage
space for bunker gear storage.
1.3 Tender specifications were prepared and provided by the Community Services Division.
1.4 Tender CL2024-38 was prepared and issued by the Procurement Division. The tender
was posted electronically on the Municipality’s website. The tender closed on October 3,
2024.
2. Analysis
2.1 Thirty-seven companies registered as plan takers. A mandatory information session
was held September 17th, 2024. Twenty-six firms attended the session thereby making
them eligible to submit a proposal
2.2 Thirteen submissions were received. All submissions were deemed to be compliant (see
Attachment 1).
2.3 After review and analysis by the Public Services Department and the Procurement
Division, it was mutually agreed that the low-compliant bidder, Snyder Construction, be
recommended for the award of tender CL2024-38.
2.4 The Municipality of Clarington has worked with the Snyder Construction, in the past
therefore, no reference checks have been completed.
3. Financial Considerations
3.1 The total funding required for this project is $1,276,071.00, which includes the
construction costs of $1,160,064.00 (Net HST Rebate) and other related costs such as
contingency in the amount of $116,007.00 (Net HST Rebate). The funds are available in
Municipality of Clarington Page 3
Report FSD-042-24
the approved budget allocation as provided and will be funded from the following
accounts:
Description Account Number Amount
Fire Station #1 Expansion 110-42-421-82845-7401 $1,276,071.00
4. Strategic Plan
4.1 In early 2024 Clarington Emergency and Fire Services created a 4 year strategic plan
utilizing the Corporate Strategic plan as a guide. The Strategic plan for Clarington
references Lead Connect and Grow as the pillars. As such we reference, Clarington
Emergency and Fire Services Strategic plan sections L ead.3.3.B – Renovate fire station
1 to accommodate a 2-truck station and Lead.3.3.G – Review strategic placement of fire
trucks at station to most effectively respond to changing community risks.
5. Climate Change
The planned renovation incorporates measures improving energy efficiency,
incorporating sustainable materials where feasible which lowers the overall
environmental impact of the building.
6. Concurrence
This report has been reviewed by the Deputy CAO, Public Services who concurs with
the recommendations.
7. Conclusion
It is respectfully recommended that Snyder Construction be awarded the contract for the
renovations of Emergency and Fire Services Station 1.
Staff Contact: Mandy Chong, Manager, Procurement, 905-623-3379 Ext 2209 or
mchong@clarington.net.
Attachments:
Attachment 1 – Bid Summary
Interested Parties:
List of Interested Parties available from Department.
Municipality of Clarington Page 4
Report FSD-042-24
Municipality of Clarington Page 5
Report FSD-042-24
Attachment 1 – CL2024-38 Bid Summary
Municipality of Clarington
Summary of Bid Results
Tender CL2024-38
Renovation of Clarington Emergency and Fire Services Station 1
Bidder Total Bid
(Including HST)
Total Bid
(Net HST Rebate)
Snyder Construction $1,288,200.00 $1,160,064.00
Gerr Construction 1,332,270.00 1,199,750.40
Icon Restoration Services Inc. 1,377,262.29 1,240,267.35
Fina Construction 1,420,880.23 1,279,546.65
Mega Group Construction 1,440,750.00 1,297,440.00
NEED Design Build Inc. 1,455,750.81 1,310,948.69
MJ.K. Construction Inc. 1,489,005.52 1,340,895.59
MVW Construction & Engineering Inc. 1,603,675.66 1,444,159.60
Mortlock Construction Inc. 1,626,748.00 1,464,936.96
Koler Construction Inc. 1,700,448.86 1,531,306.87
J.J. McGuire General Contractors Inc. 1,755,048.20 1,580,475.26
Anacond Contracting Inc. 1,860,545.00 1,675,478.40
Martinway Contracting Ltd.. 2,230,394.00 2,008,538.88