HomeMy WebLinkAbout2024-10-07
General Government Committee
Agenda
Date:October 7, 2024
Time:9:30 a.m.
Location:Council Chambers or Electronic Participation
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Inquiries and Accommodations: For inquiries about this agenda, or to make arrangements for
accessibility accommodations for persons attending, please contact: Lindsey Turcotte, Committee
Coordinator, at 905-623-3379, ext. 2106 or by email at lturcotte@clarington.net.
Alternate Format: If this information is required in an alternate format, please contact the
Accessibility Coordinator, at 905-623-3379 ext. 2131.
Collection, Use & Disclosure of Personal Information: If you make a delegation, or presentation, at
a Committee or Council meeting, the Municipality will be recording you and will make the recording
public on the Municipality’s website, www.clarington.net/calendar. Written and oral submissions
which include home addresses, phone numbers, and email addresses become part of the public
record. If you have any questions about the collection of information, please contact the Municipal
Clerk.
Noon Recess: Please be advised that, as per the Municipality of Clarington’s Procedural By-law,
this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by
the Committee.
Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or
placed on non-audible mode during the meeting.
Copies of Reports are available at www.clarington.net/archive
The Revised Agenda will be published on Friday after 3:30 p.m. Late items added or a change to
an item will appear with a * beside them.
Pages
1.Call to Order
2.Land Acknowledgement Statement
3.Declaration of Interest
4.Announcements
5.Presentations/Delegations
5.1 Delegation by John Wildeboer, Co-Director, Brunchkins, Regarding
Community Funding Grant Appreciation
4
5.2 Delegation by Brian Sweeny, Regarding Report PUB-015-24 - Open Air
Burn By-law
6
6.Consent Agenda
6.1 PUB-013-24 - Scugog Street Storm Sewer Outfall 8
6.2 PUB-014-24 - Hall Board Sustainability Project – Update 12
6.3 PUB-015-24 - Open Air Burn By-law 19
6.4 PDS-038-24 - Bowmanville Village Plan, 40M-2657 Assumption By-Law 38
6.5 PDS-039-24 - Northglen West Phase 8, Plan 40M-2610 Assumption By-
law
43
6.6 PDS-040-24 - Northglen West Phase 4, Plan 40M-2633 Assumption By-
Law
48
6.7 FSD-040-24 - Green Development Framework – Update and Program
Implementation
53
6.8 CAO-005-24 - Tourism Office - Winter Warming Location 60
7.Items for Separate Discussion
7.1 Correspondence from Nancy and Hugh Towie, Regarding Clarington
Polar Bear Swim - January 1, 2025
67
General Government Committee Agenda
October 7, 2024
Page 2
8.Unfinished Business
9.New Business
9.1 Garbage Receptacles - Councillor Rang 68
9.2 Budget Meetings - Mayor Foster 69
10.Confidential Items
11.Adjournment
General Government Committee Agenda
October 7, 2024
Page 3
From:Turcotte, Lindsey
To:Turcotte, Lindsey
Subject:FW: New Delegation Request from Wildeboer
Date:Wednesday, August 28, 2024 2:24:46 PM
Attachments:~WRD0000.jpg
From: no-reply@clarington.net <no-reply@clarington.net>
Sent: Tuesday, August 13, 2024 2:31 PM
To: ClerksExternalEmail <clerks@clarington.net>
Subject: New Delegation Request from Wildeboer
EXTERNAL
A new delegation request has been submitted online. Below are the
responses provided:
Subject
Appreciation for grant
Action requested of Council
thank you
Date of meeting
9/9/2024
Summarize your delegation
Brunchkins volunteers want to appreciate Council for the community
funding grant
Have you been in contact with staff or a member of Council
regarding your matter of interest?
Yes
Name of the staff member or Councillor.
Vanessa
Will you be attending this meeting in person or online?
In person
First name:
John
Single/Last name
Wildeboer
Page 4
How to pronounce your name:
John Will deboer
Firm/Organization (if applicable)
Brunchkins
Job title (if applicable)
Co-Director
Address
Town/Hamlet
Bowmanville
Postal code
Email address:
Phone number
Do you plan to submit correspondence related to this matter?
No
Do you plan to submit an electronic presentation (i.e.
PowerPoint)? If yes, the file must be submitted to the
Municipal Clerk’s Department by 2 p.m. on the Friday prior to
the meeting date.
Yes
I acknowledge that the Procedural By-law Permits seven
minutes for delegations.
Yes
[This is an automated email notification -- please do not respond]
Page 5
From:no-reply@clarington.net
To:ClerksExternalEmail
Subject:New Delegation Request from Sweny
Date:Monday, September 16, 2024 10:30:45 AM
EXTERNAL
A new delegation request has been submitted online. Below are the
responses provided:
Subject
Rural outdoor fire burning
Action requested of Council
Reduce acreage from ten to one
Date of meeting
10/7/2024
Summarize your delegation
The importance of outdoor burning in rural areas.
Have you been in contact with staff or a member of Council
regarding your matter of interest?
Yes
Name of the staff member or Councillor.
Granville Anderson
Will you be attending this meeting in person or online?
In person
First name:
Brian
Single/Last name
Sweny
How to pronounce your name:
Sweeny
Address
Page 6
Town/Hamlet
Mitchell’s Corners
Postal code
Email address:
Phone number
Alternate phone number
Do you plan to submit correspondence related to this matter?
No
Do you plan to submit an electronic presentation (i.e.
PowerPoint)? If yes, the file must be submitted to theMunicipal Clerk’s Department by 2 p.m. on the Friday prior tothe meeting date.
No
I acknowledge that the Procedural By-law Permits seven
minutes for delegations.
Yes
[This is an automated email notification -- please do not respond]
Page 7
Staff Report
,If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: October 7, 2024 Report Number: PUB-013-24
Authored by: Mariano Perini, Director of Public Works
Submitted By: Lee-Ann Reck, Deputy CAO, Public Services
Reviewed By: Rob Maciver, Deputy CAO/Solicitor
By-law Number: Resolution Number:
File Number:
Report Subject: Scugog Street Outfall
Recommendations:
1. That Report PUB-013-24, and any related delegations or communication items, be
received;
2. That Council approve an expenditure of up to $1,000,000 to complete the required
repair to the Scugog Street storm sewer outfall and the funds for this project come
from the Municipality’s annual allocation of the Ontario Community Infrastructure
Fund (OCIF) grant; and
3. That all interested parties listed in Report PUB-013-24, and any delegations be
advised of Council’s decision.
Page 8
Municipality of Clarington Page 2
Report PUB-013-24
Report Overview
This report recommends that council approve the funding needed to repair the Scugog
Street storm sewer outfall, which is currently in disrepair and has no current capital funding
allocation.
1. Background
1.1 Public Works received a complaint regarding a sink hole next to 30 Scugog Street in
Bowmanville. Staff attended the location and completed the surface repair. A
subsequent complaint was received that the sink hole had re-appeared and staff began
a more in-depth investigation.
1.2 A more thorough investigation revealed that a storm sewer pipe is directly beneath this
location, and it has failed. The existing storm sewer is a part of an outfall system that
drains a catch basin on Scugog Street as well as a drainage area north of the
Canadian Pacific Rail (CPR) at intersection of Wellington Street and Concession Street
W.
2. Further Investigation
2.1 The storm outfall is located within a very narrow easement between two adjacent
private properties. The current depth and grade of the outfall poses significant
challenges due to the proximity of the outfall pipe to the foundation of the house at 30
Scugog Street.
2.2 While reviewing the outfall pipe it was also discovered that the headwall which outlets
into Bowmanville Creek is also in very poor condition with significant erosion not only
around the structure itself but also the channel which conveys to the creek. This should
be repaired while the outfall pipe is replaced but will require more complex permitting
with external agencies and conservation authorities.
2.3 The current overall condition of the outfall system is very poor, and delaying the repair
until next fiscal year will contribute to the decay of this infrastructure. Should a
complete failure occur, damage may extend to adjacent properties resulting in
additional costs to the municipality.
2.4 The municipality’s legal services will assist in determining the easement and assessing
the potential impacts of privately owned properties.
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Municipality of Clarington Page 3
Report PUB-013-24
3. Financial Considerations
3.1 This project was not included in the 2024 capital budget plan due to the timing of
discovery.
3.2 Public Works and the Planning & Infrastructure Department discussed completing the
project together in-house. However, due to current workloads and staff shortages,
adding this project to the current year was not possible.
3.3 This project will require significant design and permitting processes related to the
challenges noted above. An experienced engineering consulting firm is required to
complete the design of the repairs, subsequent inspections and contract administration.
3.4 The preliminary estimated cost to complete the project is between $750,000 and
$1,000,000.
3.5 Funding for this project will come from the Municipality’s annual allocation of the
Ontario Community Infrastructure Fund (OCIF) grant. The Municipality will receive
approximately $3.3 million in OCIF funding in 2024. The Municipality also has
approximately $2.3 million remaining from past allocations, bringing the total
unallocated balance to approximately $5.6 million. Therefore, there is no tax support
impact for this project.
3.6 OCIF funding can only be applied to the renewal, rehabilitation, and replacement of
core infrastructure assets, such as water infrastructure, wastewater infrastructure
(including storm sewer systems), roads, bridges, and culverts.
3.7 It should be noted that OCIF funding is only available to Municipalities with populations
under 100,000. As Clarington has now exceeded the population threshold, the
Municipality will no longer receive an annual OCIF funding allocation beyond 2024. The
Municipality’s remaining OCIF funds will be allocated through the 2025 capital budget.
Utilizing these funds for this project will mitigate the risk of having to return OCIF funds
that are unspent.
4. Strategic Plan
4.1 This project relates to the Lead pillar under Clarington’s strategic plan, in particular
section L.2.5: Maintain, protect and invest in Municipal infrastructure and assets. This
type of repair demonstrates the importance of an enhanced asset management plan
and condition-based assessments to help develop a funding strategy for aging assets.
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Municipality of Clarington Page 4
Report PUB-013-24
5. Climate Change
5.1 Climate impacts and increased storm and rainfall through the summer months
necessitate a thorough examination and consideration of increasing the size of the
outfall. Such adjustments are crucial to accommodate the rising water volumes and to
mitigate potential flooding risks, ensuring the infrastructure's resilience and longevity
6. Concurrence
This report has been reviewed by the Deputy CAO / Treasurer who concurs with the
recommendations.
7. Conclusion
It is respectfully recommended that council consider and approve the request of the
required funds to repair the Scugog Street outfall system.
Staff Contact: Brett Novak, Manger of Operations, 905-623-3379 extension 2909 or
bnovak@clarington.net.
Attachments:
Not Applicable
Interested Parties:
There are no interested parties to be notified of Council's decision.
Page 11
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: October 7, 2024 Report Number: PUB-014-24
Authored by: George Acorn, Director Community Services
Submitted By: Lee-Ann Reck, Deputy CAO, Public Services
Reviewed By: Rob Maciver, Deputy CAO/Solicitor
Resolution Number: By-law Number:
File Number:
Report Subject: Hall Board Sustainability Project – Update
Recommendations:
1. That Report PUB-014-24, and any related delegations or communication items, be
received;
2. That Council rescind Resolution GG-460-20 which authorized the extension of the
head-lease agreement with the Kendal Community Centre and sub-lease
agreements with Kendal Lions Club and Kendal Postal Outlet until December 31,
2025, and the CAO be authorized to terminate the leases;
3. That Council authorize the CAO to execute Municipal Capital Facility Agreements
(MCFA), in a form acceptable to the Deputy CAO/Solicitor, once confirmation has
been received of registered Not-For Profit status of the entity for the operation of the
following:Hampton Community Hall
a. Brownsdale Community Centre
b. Memorial Park Clubhouse
c. Newtonville Town Hall
d. Kendal Community Centre
e. Orono Town Hall
4. That the Kendal Community Centre MCFA include provisions to permit the party to
enter into sub-lease agreements with Kendal Lions Club and Kendal Postal Outlet;
5. That all subsequent agreement extensions be executed by the CAO, in accordance
with the Delegation of Authority By-Law;
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Municipality of Clarington Page 2
Report PUB-014-24
6. That Council authorize staff to work with Haydon Community Association to develop
a community partnership engagement framework;
7. That staff assess the operation of the Haydon Community Hall and manage
operating costs within the 2025 Community Services operating budget, and those
ongoing costs be included in the 2026 operating budget update; and
8. That all interested parties listed in Report PUB-014-24, and any delegations be
advised of Council’s decision.
Page 13
Municipality of Clarington Page 3
Report PUB-014-24
Report Overview
This report is seeking Council approval to enter into Municipal Capital Facility Agreements
with six local community hall boards upon their incorporation as not-for-profit organizations.
The report will also provide some background and context as well as highlight the work
necessary to get to this point.
Through the execution of these agreements, the roles and responsibilities of both parties will
clearly be articulated. Within the parameters of the agreements, the boards will retain
independence in the management and operation of the community halls, with the
Municipality remaining responsible for keeping the building and equipment infrastructure in a
state of good repair.
Since the topic of long-term sustainability for the local volunteer hall boards arose during the
pandemic, the goal was to work with each group and develop a work plan toward
incorporation. Through the dedication of the volunteers and their collaboration with staff
through formal operating agreements, these essential community hubs will remain the site
for programs, activities, and events in the future.
1. Background
1.1 At the December 14-15, 2020, Council meeting, arising out of Report FND-052-20,
Council approved the Resolution #GG-460-20. This approval provided for the extension
of head-lease agreement with the Kendal Community Centre and sub-lease agreements
with Kendal Lions Club and Kendal Postal Outlet. All agreements were scheduled to
expire on December 31, 2025.
1.2 At the October 25, 2021, Joint committee meeting, Report FSD-049-21 was presented.
The report provided a roadmap for continued sustainability for local community hall
boards recognizing that each board is in a different position and may have unique needs
to address. The four-step roadmap provides clarity in direction, treatment, and funding
for the boards and is meant as a guide to the relationship between the Municipality and
the community partners that work with the facilities.
1.3 At the June 19, 2023, General Government Committee meeting, staff received approval
to work with all Non-Consolidated Community Hall Boards, to develop work plans for
their incorporation as not-for-profits, which would facilitate entering into formal Municipal
Capital Facility Agreements with the Municipality.
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Municipality of Clarington Page 4
Report PUB-014-24
1.4 Since that time, Community Services staff worked collectively with each of the non-
consolidated hall boards to better inform all parties on the benefits of incorporation and
the requirements of maintaining status as not-for-profit organizations. This was achieved
through information sessions with experts, and consultation with each board individually
and collectively. While this process did take more time than expected, it did result in
receiving agreement from six of the boards to pursue incorporation.
1.5 Throughout this process, the commitment of these hall board volunteers was evident
and the value they bring to their communities significant. While we are formalizing the
operating arrangements between the groups and the municipality, we are committed to
support the services these groups provide their communities.
1.6 The Municipal Capital Facility Agreement, specifically for the Kendal Community Centre
will have provision for party to enter into new lease agreements with the Kendal Lions
Club and the operator of the Kendal Postal Outlet.
2. Municipal Capital Facility Lease Agreements
2.1 For context, Council had directed staff to work with the seven local community halls,
which do not currently function as Municipal Service Boards or operate under a
Municipal Capital Facility Agreement (MCFA). The aim of this work was to support their
incorporation as not-for-profit corporations, formalize operating parameters and
responsibilities of both parties, and effectively manage liability and risk, while allowing
each board to continue to operate independently and service the residents of their
communities. The agreements will document the parameters for ongoing municipal
funding support.
2.2 Provincial regulations outline which properties may be eligible for a Municipal Capital
Facility Agreement. Under section 2 of the regulations, municipal community centres are
an eligible facility as are municipal facilities used for cultural, recreation or tourist
purposes. The hall boards and arena boards could be considered community centres,
as well as recreation centres and are therefore eligible for this type of agreement.
2.3 The Municipality may enter into an agreement with an individual or an organization to
provide the services that would be offered by Clarington, in these facilities. There would be
no requirement for Council representation and the boards of directors of these
organizations are independent of the Municipality. The Municipality has similar agreements
in place including the Bowmanville Older Adult Association for the Clarington Beech
Centre.
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Municipality of Clarington Page 5
Report PUB-014-24
2.4 Following ratification of this report, MCFAs will be negotiated with boards and execution
of the agreements will be scheduled to ensure a smooth transition from their current
operating models. Given there are existing lease and sub-lease agreements for the
Kendal Community Centre, provisions in their agreement will permit them to sub-lease
space in the building to the Kendal Lions Club and Kendal Postal Outlet.
2.5 To address the need to better serve our rural communities, the Municipality will be
negotiating improved access to these community halls for municipal purposes including
municipal elections, PICs, municipal events, and recreation/leisure programs. The
details and associated costs are still to be considered.
3. Haydon Community Hall
3.1 In recent months staff were advised the Haydon Board has voted not to pursue not-for-
profit incorporation. This decision came after hearing from experts in this field and
assessing what future commitments would be required from their Board. While this is
unfortunate, staff remain committed to work with the group and develop a plan to
continue to provide community events that are best held by members of the community.
3.2 The long-term goal would be for staff to develop a community partnership framework
that would not only be helpful in Haydon but could also be expanded to other
communities. Through a partnership model, the Municipality could effectively support
the valuable work accomplished by various volunteer groups in Clarington.
3.3 Following the decision of the Board, staff have been working with them on a transition
plan for assumption of the hall operation by the Municipality. At this time, it is expected
this will be effective November 1. This date accommodates previously scheduled
community events including a popular Halloween event. As mentioned, staff will work
with the group to sustain such popular community events in the future.
3.4 While plans for re-purposing the Haydon Community Hall have not been finalized, the
Municipality is applying for the Seniors Active Living Center (SALC) Program funding.
This program expansion into rural locations in Clarington will help older adults to stay
active and fit by making these programs accessible in rural communities. If successful,
this location could be a hub for rural older adult activities.
4. Financial Considerations
4.1 In 2024, the Municipality provided a one-time grant of $5,000 to each community hall to
assist with costs of incorporating as not-for profits. The funds were provided from
unallocated community funding in the approved 2024 budget. The ongoing costs to
maintain not-for-profit incorporation will be the responsibility of the community hall
board.
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Municipality of Clarington Page 6
Report PUB-014-24
4.2 Three-year funding requests have previously been received and were approved in the
2024-2027 operating budget. The detail of the approved funding is listed in the table
below.
2025 2026 2027
Hampton Community Hall $5,000 $5,000 $5,000
Brownsdale Community Centre 0 0 0
Memorial Park Clubhouse 0 0 0
Newtonville Town Hall 5,000 5,000 5,000
Kendal Community Centre 5,000 5,000 5,000
Orono Town Hall 5,000 4,800 4,800
Total $20,000 $19,800 $19,800
Note: Brownsdale Community Centre and Memorial Park Clubhouse did not submit
funding requests for the 2024-2027 budget.
4.3 Council had previously directed staff to assume the cost for winter snow maintenance
and grass cutting for all municipally owned buildings and has been included in the 2024-
2027 operating budget. This commitment will also be included in the MCFAs for the six
community halls listed prior.
4.4 The Municipality, as the owner of the community halls, will remain responsible for the
integrity of the building and mechanical/electrical components. This will be
accomplished through the completion of building condition audits and the development
of infrastructure renewal plans that will inform future capital budgets and forecasts. As
recommended in the recently released draft Parks, Recreation, and Culture Master
Plan, maintaining these rural community hubs is a priority.
4.5 Upon incorporation, these community halls will become eligible for new sources of
funding including the Ontario Trillium Foundation. Municipal staff will be available to
support with these processes. Grants could include funding for operating and capital
betterment projects.
5. Strategic Plan
The recommendations in this report align with Council’s objective to cultivate a strong,
thriving, and connected community by strengthening existing partnerships with local
community groups.
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Municipality of Clarington Page 7
Report PUB-014-24
6. Climate Change
Not Applicable.
7. Concurrence
This report has been reviewed by the Deputy CAO/Treasurer who concurs with the
recommendations.
8. Conclusion
It is respectfully recommended that Council approve the recommendations in this report
and direct staff to take actions necessary to facilitate the timely execution of Municipal
Capital Facility Agreements as indicated.
Staff Contact: Stephen Myers, Manager Recreation Services, 905-623-3379 ext. 2503 or
smyers@clarington.net.
Attachments:
Not Applicable
Interested Parties:
Bowmanville Memorial Park Clubhouse
Brownsdale Community Centre
Hampton Hall
Haydon Community Centre
Kendal Community Centre
Newtonville Hall
Orono Town Hall
Page 18
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: October 7, 2024 Report Number: PUB-015-24
Authored by: Matt Muirhead, Chief Fire Prevention Officer, Clarington Emergency and
Fire Services
Submitted By: Lee-Ann Reck, Deputy CAO, Public Services
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: Open Air Burn Bylaw
Recommendations:
1. That Report PUB-015-24, and any related delegations or communication items, be
received;
2. That By-law 2012-062, to regulate open-air burning, be repealed;
3. The the By-law attached to Report PUB-015-24, as Attachment 1, be approved; and
4. That all interested parties listed in Report PUB-015-24, and any delegations be
advised of Council’s decision.
Page 19
Municipality of Clarington Page 2
Report PUB-015-24
Report Overview
Following Council’s Resolution #GG-085-24, staff from Clarington Emergency and Fire
Services (CEFS) reviewed Clarington’s Existing open air burn bylaw 2012-062, conducted
an analysis of best practices and open-air burn by-laws from comparable municipalities.
Findings from this review and analysis have been included in this report, along with a
recommendation for Council’s consideration to revise the current by-law as follows:
Reduce the minimum size of property to allow open air burning from 10 or more acres
to 4 or more acres.
Increase the setback from the fire location to property lines, etc. from 15 meters to 30
meters
Various recommendations to repeal and replace By-law 2012-062 have been considered
and a preferred option is included for Council’s endorsement.
1. Background
1.1 Council approved the following Resolution #GG-085-24 in May 27, 2024:Whereas other
municipalities have developed a mechanism to allow for "recreational campfires in
urban areas";
Now therefore be it resolved that Emergency and Fire Services Staff be directed
to prepare a report for the Fall of 2024 reviewing Clarington's Open Air Burning
By-law;
That the report contemplate the inclusion of a framework/regulations to allow
residential burning/campfires on properties that meet a defined size and location
threshold; and
That the review include best practices from other municipalities.
1.2 Clarington’s Open Air Burning By-law 2012-062 was last revised on June 10, 2019.
Council adopted the recommendations of Report ESD-004-19 and approved By-law
2019-040, which amended the Open-Air Burning By-law regarding piling material on
agricultural land.
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Municipality of Clarington Page 3
Report PUB-015-24
2. Discussion
Clarington’s Current Open Air Burn By-law 2012-062
2.1 Clarington’s By-law 2012-062 contains the following:
a) Recreational burning (campfires, chimineas, fire pots, etc.) is not permitted.
b) Open air burning (burning of brush and other natural items from a person’s
property in the open air, not enclosed in a device) is allowed on the condition that
the property is a minimum of 10 acres in size, and the property owner obtains a
burn permit form CEFS.
c) No permit shall be issued for a property that is located within areas designated as
“Urban Area” or “Hamlet Residential” in the Clarington Official Plan.
d) Burn Permits are permitted for 30-days or 12-months, at a cost of $40.50 per 30-
day permit and $81.00 per 12-month permit.
2.2 Burn permits include safety related limitations including, safe setback distances from
property lines and structures/combustible materials, pile size, burn times, weather
considerations, and methods of extinguishment.
Open Air Burn Bylaw from other Municipalities
2.3 Open Air Burn By-laws from comparable municipalities were reviewed with the following
findings related to the burning distance requirements (measured in meters) from
property lines, structures and combustible materials for recreational, open air and farm
agricultural burn permits:
Municipality Recreational Open-Air (* = as per
site permit
conditions)
Farm (* = as per
site permit
conditions)
Ajax 50m 50m 50m
Alnwick/Haldimand 15m * *
Brighton 4.5m 4.5m 46m
Brock 6m 15m 50m
Cobourg 10m * *
Cramahe 15m 20m 50m
Kawartha Lakes 15m 15m 50m
Oakville 3m * 45m
Oshawa Not Approved 15m 45m
Pickering Not Approved * 30m
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Municipality of Clarington Page 4
Report PUB-015-24
Municipality Recreational Open-Air (* = as per
site permit
conditions)
Farm (* = as per
site permit
conditions)
Port Hope 7.6m 15m 30m
Scugog 5m 15m 30m
Uxbridge 15m 15m 45m
Whitby 9m (Spa only) * *
2.4 Principal findings from this comparative review include:
a) Clarington’s closest comparators (Oshawa, Whitby and Pickering) do not allow
recreational burning. Ajax allows recreational burning with a requirement for a 50m
setback, which would only be possible on a property that is a minimum of 300 feet
wide and 400 feet deep (3-acre lot) with no trees or other combustibles withing the
setback area.
b) The remaining municipal comparators who do allow recreational burning are
smaller and have less dense populations than Clarington.
3. Considerations and Scenarios
3.1 Staff completed a review and analysis of three different scenarios. After research and
consideration, staffs’ recommendation is to approve the second scenario.
3.2 Scenario One: Do nothing; keep Clarington’s Open-Air By-law unchanged.
a. Advantages of Scenario One:
Clarington’s existing by-law 2012-062 is restrictive when compared to most municipal
comparators. Whitby, Pickering and Ajax each allow open air burning on properties that
are less than 10 acres, if they have the required setbacks or property designation. By
Clarington deciding to turn down the consideration of a new Open Air burn By-law there
will not be an increase in the number of fires and smoke in the community, keeping the
risk of property damage, injuries, and the impact on the environment the same.
b. Disadvantages of Scenario One:
Clarington’s current by-law 2012-062 may be overly restrictive when compared to other
municipalities. By doing nothing, people who own less than 10 acres will continue to not
be able to conduct open air burning of brush on their property.
Recreational burning will continue to not be allowed.
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Municipality of Clarington Page 5
Report PUB-015-24
3.3 Scenario Two: Revise current open-air burn bylaw 2012-062 to decrease the minimum
acreage size required for open air burning from 10 acres to 4 acres, increase the
setback distance requirements to lot lines to help mitigate the impact to neighbours from
the potential increase in smoke.
a. Advantages of Scenario Two:
Reducing the minimum lot size from 10 acres to 4 acres to be eligible to conduct open
air burning allows more property owners to burn brush from their own property.
Increasing the property set back from 15 meters to 30 meters from the fire location to
buildings, structures, property lines, fences, trees, overhead wires, etc., may lessen the
neighbourhood impact from the increase in fires due to the acreage decrease.
This scenario would see a potential increase in the number of properties eligible to burn
by 416 properties.
Open air burning will not be permitted in urban and hamlet areas.
b. Disadvantages of Scenario Two:
Lowering the open-air burning acreage size requirements from 10 acres to 4 acres will
likely result in an increase in the number of open-air fires, which would increase smoke
& odor in the community, negatively impact the environment, potentially increasing
community fire risk, and increasing the impact to community well-being and enjoyment
from smoke. It may increase the number of nuisance complaints received by CEFS Fire
Prevention staff, increasing workload.
3.4 Scenario Three: Implement changes from Scenario Two, plus allow recreational
burning.
a. Advantages of Scenario Three:
Introducing recreational burning will provide residents with the opportunity to enjoy a
recreational fire for personal enjoyment
Allowing recreational burning would require a determination of minimum property sizes,
burning distance setbacks, and the identification of approved devices to safely contain a
small fire. The following items would have to be considered.
Page 23
Municipality of Clarington Page 6
Report PUB-015-24
Recreational Burning Property Size:
Setbacks – Introduction of a new recreational burn set back of 23 meters (75 feet) from
the fire to property lines, etc. is the minimum distance that may help to minimize any
neighbourhood smoke & odor complaints. This setback distance requires that the
property lot is at least 46meters (150 feet) wide and approximately 61 meters (200 feet)
deep. Please see image below to show visually see set back requirements:
Requirements of Recreational Devices:
To help minimize community risk, residential properties eligible to conduct recreational
burning would be required to have a manufactured non-combustible enclosed device,
no larger than 1mx1mx1m, designed solely for containing a small recreational fire.
Equipped with a removable spark screen where the fuel is loaded, and where a non-
removable spark screens on any other openings including chimneys, etc. are required.
Examples of recreational fire devices that would be approved for use shown in the
pictures below.
Page 24
Municipality of Clarington Page 7
Report PUB-015-24
b. Disadvantages of Scenario Three:
There are 1,754 residential properties in Clarington large enough to meet this 46-meter
property width. Having this many additional properties being allowed to burn would
increase the number of eligible properties from 1,916 under the existing open air burn
by-law to 3,670, for an increase of 91.5%. With an increase of this size, it would likely
result in an increase of nuisance complaints from neighbours with the presence of
smoke and odor throughout the community raising.
In 2023, CEFS received 114 calls for illegal/nuisance burning. It would not be
unreasonable to expect this number to increase significantly under option 3, thereby
impacting the following groups in CEFS:
I. Suppression: Division
A fire truck and fire crew will respond to a reported fire at a property and will
assess the complaint for illegal/nuisance burning.
II. Fire Prevention Division:
A Fire Prevention Inspector may conduct an inspection related to illegal/nuisance
burning complaints and may lay charges.
Page 25
Municipality of Clarington Page 8
Report PUB-015-24
III. Business Services Division:
Business Services staff will identify repeat offenders where emergency vehicles
have responded to any second incidents at the same location for an unapproved
burning complaint in a 12-month period and will prepare billing invoices.
Business Services and Fire Prevention staff are required to process and issue
each burning permit application.
4. Recommendation
4.1 CEFS is recommending Scenario #2- Revise current open-air burn by-law 2012-062 to
decrease the acreage size of those properties allowed to conduct open air burning from
10 acres to 4 acres and increase setback distances.
4.2 While reviewing existing open-air burn By-law 2012-062, attention was focused on how
to increase the number of properties that could safely engage in open air burning, while
also being mindful of community safety/enjoyment and environmental impacts.
Reducing the lot size from 10 acres to 4 acres, while doubling the property setbacks
from 15 to 30 meters strikes a balance between both competing interests.
4.3 Current open-air burn By-law 2012-062 indicates that only properties that are a
minimum of 10 acres in size are permitted to conduct open air burning.
4.4 In 2024, of the 1,916 properties who have a property large enough to conduct open air
burning, 300 of them applied for permits, or approximately 16 percent. If an average of
16 percent of the 416 addition properties being considered in this scenario apply for a
burn permit there will be an increase of approximately 67 permits annually.
4.5 Recommended Open Air Burning Change Summary:
4.6 Allowing open air burning on residential or agricultural properties that have a minimum
lot size of 4 acres and zoned rural under the Clarington Official Plan.
4.7 Setbacks must be at least 30 meters from the fire location to buildings, structures,
property lines, fences, trees or overhead wires, combustible materials, etc.
5. Financial Considerations
It is anticipated that there will be an increase of 67 open air burn permits as outlined in section
4.4. At $81 per permit, this would result in an annual revenue increase of $5,427.
Page 26
Municipality of Clarington Page 9
Report PUB-015-24
6. Strategic Plan
Not applicable.
7. Climate Change
7.1 An open-air burn policy can have environmental consequences. While these activities
may seem small-scale, they still release pollutants like carbon dioxide, particulate
matter, and volatile organic compounds into the air, contributing to poor air quality and
climate change. The use of chemically treated wood or improper materials in fire pits
can further exacerbate pollution and release toxic chemicals, posing health risks to
humans and wildlife. Additionally, the cumulative effect of many recreational fires in
populated areas can increase health risks, particularly for people with respiratory
conditions.
7.2 Considering the environmental impact resulting from the burning of treated wood, or
improper materials, the recommendation contained in this report is limited to the burning
of brush and other natural items from the property applying for the burn permit.
8. Concurrence
Not applicable.
9. Conclusion
It is respectfully recommended that Council endorse the recommendation in this report.
Staff Contact: Matt Muirhead, Chief Fire Prevention Officer, 905-260-0773, x2801 or
mmuirhead@clarington.net.
Attachments:
Attachment 1 - 2024-xxxx Open Air Burn By-law
Interested Parties:
The following interested parties will be notified of Council's decision:
Brain Sweny, Resident of the Municipality of Clarington
Page 27
Attachment 1 to Report PUB-015-24
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law YYYY-NN
Being a By-law to regulate open-air burning.
Whereas section 7.1 of the Fire Protection and Prevention Act, 1997, S.O. 1997, c. 4
authorizes the council of a municipality to pass by-law regulating the setting of open-air
fires, including establishing the times during which open air fires may be set;
And whereas, part 2 of the Ontario Fire Code, O.Reg. 213/07, subsection 2.4.4.4 (1)
provides that open air burning shall not be permitted unless approved, or unless such
burning consists of a small, confined fire, supervised at all times, used to cook food on a
grill, spit, or barbecue, and commensurate with the type and quantity of food being
cooked;
And whereas, the municipal Act, 2001, S.O 2001, c 25, Section 11 (2), provides that a
council of a lower-tier and upper-tier may pass by-laws with respect to the economic,
social and environmental well-being of the municipality, including respecting climate
change, and the health, safety and well-being of persons;
And whereas, the municipality Act, 2001, S.O 2001 c. 25, Section 391 (1) provides that
a municipality may pass by-laws imposing fees or charges on Persons for services or
activities provided or done by or on behalf of it, including permit fee;
Now therefore, the Council of The Corporation of the Municipality of Clarington enacts
as follows:
Page 28
Open Air Burning By-law
Page 1 of 10
PART 1 – INTERPRETATION
1. Definitions
1.1. For the purpose of this By-law,
(a) “Agricultural Burn” means a burn permit for agricultural properties that fall
within the normal farm practices as defined in the Farming and Food Production
Protection Act, 1998, S.O. 1998, c. 1.
(b) “Barbeque” means an appliance that is designed and approved by a
recognized testing agency and intended solely for cooking food by a small,
confined fire. Barbeques must be used in accordance with the manufacturer’s
instructions, but it does not include devices predominantly designed for
personal warmth, or recreational fires.
(c) “Burn Ban” means no person shall set a fire within the Municipality of
Clarington while the burn ban is imposed by the Fire Chief.
(d) “Cost recovery” means where section 8 of this By-law is invoked, all costs
associated with the work may be added to the tax roll of the property to which
the offense occurred and shall be collected in the same manner as municipal
taxes pursuant to the municipal Act 2001, c. 25, s. 398 (2).
(e) “Fire Chief” means the Fire Chief of the Municipality or a designate.
(f) “Flying Lantern” means a small hot air balloon or other device designed to
carry an open flame as an airborne light, also known as a Sky Lantern, Chinese
Lantern, Kongming Lantern, Wish Lantern, or other similar devices which are
devices containing a fuel source, which is usually a petroleum or wax based
fuel that when lit causes the lantern to rise.
(g) “Municipality” means The Corporation of the Municipality of Clarington or the
geographic area of Clarington, as the context requires.
Page 29
(h) “Nuisance” means smoke or flames, odour, airborne sparks or embers that
inhibits neighbours’ ability to enjoy their properties or conduct business without
disruption.
(i) “open-air burn” means the burning of any materials outside of a building,
including without limiting the generality of the foregoing, brush or tree limbs,
agriculture waste, where the flame is not wholly contained and is, thereby, open
to the air.
(j) “Outdoor fireplace” means a manufactured non-combustible enclosed device
with both, spark screen and non-removable spark screen on vents and
chimneys, intended solely for containing a small recreational fire that is no
larger than 1m x 1m x1m high.
(k) “Recognized testing agency” means Underwriters Laboratories of Canada,
Canada Standards Association, Warnock Hersey or similar agencies that test,
approve and certify products for use.
(l) “Recreational burn” means a fire that is set and maintained solely for the
purpose of providing warmth or recreational enjoyment which is contained to an
outdoor fireplace.
(m) “refuse” means many articles, thing, matter or any effluent belonging to or
associated with a house or household, any industry, trade or business and
without limiting the foregoing, may include:
i. Accumulation of remains, rubbish or trash.
ii. Litter, including paper, cartons, newspapers, flyers, cardboard, and/or
packing.
iii. Machinery and machinery equipment and/or parts, including but not
limited to vehicular parts and or accessories, tires, furnace and/or furnace
parts, pipes and/or pipe fittings, water tanks, fuel tanks, and/or septic
tanks, tubing, conduit, cable.
(n) “Small, confined fire” means a barbeque appliance that has been approved
by a recognized testing agency for solely cooking food.
Page 30
(o) “Self-contained residential dwelling unit” means a suite operated as a
housekeeping unit, used or intended to be used by one or more persons that
contains cooking, eating, living, sleeping and sanitary facilities
(p) “Spark screen” means a manufactured non-removable metal screen guard,
that keeps the sparks and embers contained within the outdoor fireplace.
(q) “owner” means the person identified in the most recent tax roll as the owner of
a property.
(r) “Permit” means a approved document issued to an owner in accordance with
this by-law.
(s) “Person” includes an individual, association, firm, partnership, corporation,
trust, organization, trustee, or agent, and their heirs, executors, or legal
representatives.
(t) “Urban areas or Hamlet residential properties” are properties as designated
in the Clarington Official Plan.
2. References
2.1. In this by-law, reference to any Act is reference to that Act as it is amended or re-
enacted from time to time.
2.2. Unless otherwise specified, references in this by-law to sections are references
to sections in this by-law.
3. Word Usage
3.1. This by-law shall be read with all changes in gender or number as the context
may require.
3.2. A grammatical variation of a word or expression defined has a corresponding
meaning.
Page 31
4. Application
4.1. This by-law applies to all land within the Municipality unless otherwise specified.
PART 2- GENERAL CONDITIONS FOR ALL BURN PERMITS
5. General
5.1. No persons shall set an open-air burn or agricultural burn in the Municipality of
Clarington without an approved burn permit. Open-air burning is permitted for
residential & agricultural properties that have 4 acres or more.
5.2. Recreational burns are not permitted in the Municipality of Clarington and no
burn permits shall be issued for them.
5.3. Open Air burns are not permitted in “Urban areas or Hamlet residential
properties”.
5.4. Burn permits will be issued to the owner of the property. Occupants of the
property can apply for a permit but must obtain written consent from the owner of
the property. Multi-residential properties containing 3 or more self-contained
residential dwelling units are not permitted to burn unless approved by the Fire
Chief or assigned designates.
5.5. The holder of a burn permit shall at all times, have a competent adult (18 years
or older), remain at the burn site for the purpose of tending, controlling and
supervising the fire.
5.6. Every person responsible for tending, controlling and supervising the burn shall
ensure that the fire is completely extinguished before leaving the burn site.
5.7. No burning shall be maintained when weather conditions can cause any or all of
the following:
a) A decrease in visibility on any highway or roadway;
b) A rapid spread of fire through grass or brush area;
c) A public nuisance by creating negative health effects or interference on
neighbouring residents.
5.8. No person shall burn during a Fire Ban or when a smog alert has been declared
by the Ministry of Environment for Ontario
Page 32
5.9. No person shall burn materials other than, commercially produced charcoal,
briquettes, brush or tree limbs or agricultural waste.
5.10. No person shall ignite or release any ignited flying lanterns
5.11. No burn permits are permitted on urban commercial properties, industrial
properties, salvage yards or construction sites, unless approved by the Fire Chief
or assigned designates.
5.12. The holder of the burn permit shall have an effective extinguishing agent or
device of sufficient size and the capability of extinguishing the fire, at the burn
site and readily available for use at all times.
5.13. If Clarington Emergency and Fire Services is of the opinion that the continued
burning of the recreational burn, open-air burn or agricultural burn is a hazard,
Clarington Emergency and Fire Services may direct the fire to be extinguished
immediately.
5.14. The Clarington Emergency and Fire Services shall be exempt from the provision
of this By-law with respect to open-air burning for educational and training
purposes.
5.15. Any person who contravenes any provision of this By-law is guilty of an offense
and upon conviction is liable to a fine as set out in section 8.
5.16. The Fire Chief or appointed designate may approve or refuse any permit
application and may impose any additional conditions to reduce the risk of fire
spreading.
5.17. The Fire Chief or appointed designate may revoke a permit if any or all the
following applies:
a) The permit was issued in error,
b) Any conditions in the By-law are not being compiled with,
c) The permit information was false, incorrect or misleading,
5.18. If a burning permit is revoked due to section (a) (b) (c), the application fee shall
not be returned.
Page 33
5.19. No permit is required for burning in a barbeque that has been approved by a
recognized testing agencies for cooking food, if they are used safely and in
accordance with the manufacturing instructions.
5.20. No permit is required for commercially designed heating devices that have been
approved by recognized testing agencies that are fueled by natural or propane
gas and used safely in accordance with the manufacturing instructions.
PART 3 - PERMITS
6. Permit Applications
6.1. Any person wishing to set an open-air burn or agricultural burn shall submit a
burn permit application for thirty (30) day or twelve (12) months to Clarington
Emergency and Fire Services for review and approval.
6.2. Open-air burning conditions – The holder of the open-air burn permit shall, in
addition to complying with Part 2 of this By-law, comply with the following:
a) Shall burn at ground level
b) Burn must be contained within a base/pit with a pile no larger than 1m x 1m
x 1m (3.3ft x 3.3ft x 3.3ft).
c) All materials to be burned is, brush or tree limbs from the property
d) Burn shall be at least 30m (100ft) from property lines, fences,
street/road/highway, overhead wires, structures, trees and bush/hedges or
other combustible materials.
e) Burning shall be conducted between 10am-8pm.
f) No person shall burn any refuse, grass clippings or leaves.
g) Properties where the burn is occurring must be a minimum of 4 acres in
size.
6.3. Agriculture burn permit Conditions – The holder of the agricultural burn permit
shall, in addition to complying with Part 2 of this By-law, comply with the
following:
a) Shall burn at ground level,
Page 34
b) Burn must be contained within a base/pit no larger than 3m x 3m x 3m (9.8ft
x 9.8ft x 9.8ft).
c) All materials to be burned are agricultural waste from normal farm practice
as defined in the Farming and Food Production Protection Act, 1998, S.O.
1998, c. 1.
d) Burn shall be at least 30 m (100ft) from property lines, fences,
street/road/highway, overhead wires, structures, trees and bush/hedges, or
other combustible materials.
e) Burning shall be conducted between 10am-8pm
f) No person shall burn any refuse, grass clippings or leaves.
g) Properties where the burn is occurring must be a minimum of 4 acres.
PART 4 - ENFORCEMENT
7. Inspections
7.1. In this section, “Officer” means any employee, officer or agent of the Municipality
of Clarington whose duties include the enforcement of this by-law.
7.2. An Officer may, at any reasonable time, enter upon any property for the purpose
of carrying out an inspection to determine whether or not the provisions of this
By-law have been complied with.
7.3. No person shall prevent, hinder or interfere or attempt to prevent, hinder or
interfere with an inspection undertaken by an Officer.
8. Offences and Penalties
8.1. Any person who contravenes any provision of this by-law is guilty of an offense
and upon conviction is liable to a fine pursuant to the provisions of the Provincial
Offenses Act, R.S.O. 1990, c. P.33.
8.2. Any person who contravenes the provisions of the By-law is guilty of an offense
and upon conviction shall be liable to the penalties imposed pursuant to the Fire
Protection and Prevention Act, 1997, S.O. 1997, c 4, as amended for each
offense, exclusive of costs.
8.3. Any person who sets an , open-air burn or agricultural burn in the Municipality of
Clarington, assumes full responsibility for fire control and may be liable for cost
Page 35
recovery incurred by Clarington Emergency and Fire Services and or mutual aid
partnering Fire Departments, including but not limited to; costs of the personnel
and equipment as authorized and set out in the Municipality of Clarington fee
schedule By-law in effect at the time of the incident and authorized by the Fire
Chief or assigned designates.
PART 5 - GENERAL
9. Validity
9.1. In the event any court of competent jurisdiction declares any section or provision
of this By-law to be invalid, or be of no force and effect for any cause, such
section or provision thereof shall be deemed severable from the remainder of the
By-law and the remainder of the By-law shall stand to be enforceable to the
same extent as if the offending section or provision thereof had not been
included herein.
10. Short Title
10.1. The short title of this by-law shall be the “Open Air Burning By-law”.
11. Repeal
11.1. That By-law No. 2012-062 be repealed.
Page 36
12. Effective Date
12.1. This by-law shall be effective on the date that it is passed.
Passed in Open Council this XX day of MMMM, 2024.
_____________________________________
Adrian Foster, Mayor
_____________________________________
June Gallagher, Municipal Clerk
Written approval of this by-law was given by Mayoral Decision MDE-2024-XXX dated
XXXX XX, 2024.
Page 37
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: October 7, 2024 Report Number: PDS-038-24
Authored by: Karen Richardson
Submitted By: Carlos Salazar, Deputy CAO, Planning and Development Services
Reviewed By: Rob Maciver, Deputy CAO/Solicitor
By-law Number: Resolution Number:
File Number: S-C 2014-0002
Report Subject: Bowmanville Village Plan 40M-2657 Assumption By-Law
Recommendation:
1. That Report PDS-038-24, and any related delegations or communication items, be
received;
2. That the Deputy CAO of Planning and Infrastructure Services be authorized to issue a
‘Certificate of Acceptance’ for the Surface Works, which includes final stage roads and
other related works constructed within Plan 40M-2657;
3. That the draft By-law (Attachment 2) to Report PDS-038-24, be approved; and
4. That all interested parties listed in Report PDS-038-24 and any delegations be advised
of Council’s decision
Page 38
Municipality of Clarington Page 2
Report PDS-038-24
Report Overview
This report concerns Bowmanville Village. It requests Council’s permission to approve a by-
law to assume certain streets within Plan 40M-2657 as public highways.
1. Background
The Subdivision Agreement
1.1 The Corporation of the Municipality of Clarington entered into a Subdivision Agreement
registered on April 29, 2019, with Bowmanville Village Inc. to develop lands by plan of
subdivision, located in Darlington and described as Plan 40M-2657 (Attachment 1). The
agreement required the developer to construct all roadworks, including hot-mix paving,
street trees, a storm drainage system, a storm drainage facility, and streetlights. These
works were completed and accepted by the Deputy CAO of Planning and Infrastructure
Services through provisions in the Subdivision Agreement.
The Subdivision Agreement provides for:
1.2 Base Works
These works were issued a ‘Certificate of Completion’ and a subsequent ‘Certificate of
Acceptance’ by the Deputy CAO of Planning and Infrastructure Services.
1.3 Street Lighting System
These works were issued a “Certificate of Completion” and subsequent ‘Certificate of
Acceptance by the Deputy CAO of Planning and Infrastructure Services.
1.4 Storm Water Management System
Not Applicable
1.5 Surface Works
These works, which include all surface works such as curb and gutter, sidewalk, hot mix
paving, boulevard works, were issued a ‘Certificate of Completion’ dated September 1st,
2023. This initiated a one (1) year maintenance period, which expired on September 1st,
2024. The Works were re-inspected at that time, and all deficiencies have now been
rectified to the satisfaction of the Deputy CAO of Planning and Infrastructure Services.
Page 39
Municipality of Clarington Page 3
Report PDS-038-24
2. Proposal
2.1 A by-law is required to permit the Municipality to assume certain streets within Plan
40M-2657 as public highways. The proposed by-law may be found as Attachment 2 to
this report.
3. Financial Considerations
3.1 Upon assumption of the subdivision, the Municipality will assume the infrastructure
assets. Once the assets are assumed by the Municipality, the repair, maintenance, and
replacement are the responsibility of the Municipality of Clarington.
3.2 The operational costs including winter control will be included in the Municipality’s
operating budgets.
4. Strategic Plan
4.1 The recommendation of this report aligns with Clarington’s Strategic Plan to Grow
Responsibly: to promote responsible and balanced growth.
5. Climate Change
5.1 Not Applicable.
6. Concurrence
6.1 Not Applicable.
7. Conclusion
7.1 It is respectfully recommended that the Council pass the by-law found as Attachment 2
to this report. Following its passage, the Municipal Solicitor will register it in the Land
Registry Office.
Staff Contact: Karen Richardson, Manager, Development Engineering 905-623-3379 ext.
2327 or krichardson@clarington.net.
Attachments:
Attachment 1 – Key Map
Attachment 2.- By-Law
Interested Parties:
The following interested parties will be notified of Council's decision:
Richard Tang, Bowmanville Village Inc.
Page 40
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Drawn By:
Date:
File Name:
A.T.
September 20, 2024
REPORT PDS-038-24
ATTACHMENT No. 1
40M-2657.aprx
.
BOWMANVILLE VILLAGE
SUBDIVISION
PLAN 40M-2657
KEY MAP
BOWMANVILLE
Page 41
Attachment 2 to
Report PDS-038-24
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law 2024-XXX
Being a By-law to establish, lay out and dedicate certain lands as public highways in the
Municipality of Clarington, to assume certain streets within the Municipality of Clarington
as public highways in the Municipality of Clarington, and to name them.
Now therefore the Council of the Municipality of Clarington enacts as follows:
1. That the blocks shown on Plan 40M-2657, and listed below in this section, being
in the Municipality of Clarington, in the Regional Municipality of Durham, is hereby
established, laid out, and dedicated by The Corporation of the Municipality of
Clarington as public highway:
Blocks 96, 97, 98, 99.
2. That the streets and blocks shown on Plan 40M-2657, and listed below in this
section, being in the Municipality of Clarington, in the Regional Municipality of
Durham, are hereby accepted by the Corporation of the Municipality of Clarington
as public highways, and assumed by the said corporation for public use:
Blocks 96, 97, 98, 99. Woolacott Lane, Mcphail Avenue.
Passed in open Council this XX day of October, 2024.
_____________________________________
Adrian Foster, Mayor
_____________________________________
June Gallagher, Municipal Clerk
Page 42
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: October 7, 2024 Report Number: PDS-039-24
Authored by: Karen Richardson, Manager
Submitted By: Carlos Salazar, Deputy CAO, Planning and Infrastructure
Reviewed By: Rob Maciver, Deputy CAO/Solicitor
By-law Number: Resolution Number:
File Number: 40M-2610
Report Subject: Northglen West Phase 8, Plan 40M-2610 Assumption By-law
Recommendations:
1. That Report PDS-039-24, and any related delegations or communication items, be
received;
2. That the Deputy CAO of Planning and Infrastructure Services be authorized to issue
a ‘Certificate of Acceptance’ for the Surface Works, which includes final stage roads
and other related works constructed within Plan 40M-2610;
3. That the draft By-law (Attachment 2) to Report PDS-039-24, be approved; and
4. That all interested parties listed in Report PDS-039-24 and any delegations be
advised of Council’s decision.
Page 43
Municipality of Clarington Page 2
Report PDS-039-24
Report Overview
This report concerns Northglen West Phase 8. It requests Council’s permission to approve a
by-law to assume certain streets within Plan 40M-2610 and Plan 40M-2579 as public
highways.
1. Background
The Subdivision Agreement
1.1 The Corporation of the Municipality of Clarington entered into a Subdivision Agreement
registered on August 12, 2017, with 2084165 Ontario Limited. to develop lands by plan
of subdivision, located in Darlington and described as Plan 40M-2610 (Attachment 1).
The agreement required the developer to construct all roadworks, including hot-mix
paving, street trees, a storm drainage system, a storm drainage facility, and streetlights.
These works were completed and accepted by the Deputy CAO of Planning and
Infrastructure Services through provisions in the Subdivision Agreement.
The Subdivision Agreement provides for:
1.2 Base Works
These works were issued a ‘Certificate of Completion’ and a subsequent ‘Certificate of
Acceptance’ by the Deputy CAO of Planning and Infrastructure Services.
1.3 Street Lighting System
‘Certificate of Completion’ dated March 1st, 2023. This initiated a one (1) year
maintenance period, which expires on March 1st, 2025. The works will be re-inspected
at that time, to address any deficiencies to the satisfaction of the Deputy CAO of
Planning and Infrastructure Services.
1.4 Storm Water Management System
Not Applicable
1.5 Surface Works
These works, which include all surface works such as curb and gutter, sidewalk, hot mix
paving, and boulevard works, were issued a ‘Certificate of Completion’ dated March 1st,
2023. This initiated a one (1) year maintenance period, which expired on March 1st,
2024. The Works were re-inspected at that time, and all deficiencies have now been
rectified to the satisfaction of the Deputy CAO of Planning and Infrastructure Services
Page 44
Municipality of Clarington Page 3
Report PDS-039-24
2. Proposal
2.1 A by-law is required to permit the Municipality to assume certain streets within Plan
40M-2610 and Plan 40M-2579 as public highways. The proposed by-law may be found
as Attachment 2 to this report.
3. Financial Considerations
3.1 Upon assumption of the subdivision, the Municipality will assume the infrastructure
assets. Once the assets are assumed by the Municipality, the repair, maintenance, and
replacement are the responsibility of the Municipality of Clarington.
3.2 The operational costs including winter control will be included in the Municipality’s
operating budgets.
4. Strategic Plan
4.1 The recommendation of this report aligns with Clarington’s Strategic Plan to Grow
Responsibly: to promote responsible and balanced growth.
5. Climate Change
5.1 Not Applicable.
6. Concurrence
6.1 Not Applicable.
7. Conclusion
7.1 It is recommended that the Council pass the by-law found as Attachment 2 to this
report. Following its passage, the Municipal Solicitor will register it in the Land Registry
Office.
Staff Contact: Karen Richardson, Manager, Development Engineering 905-623-3379 ext.
2327 or krichardson@clarington.net.
Attachments:
Attachment 1 – Key Map
Attachment 2 – By-Law
The following interested parties will be notified of Council's decision:
Hannu Halminen – 2084165 Ontario Limited
Page 45
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September 19, 2024
Report PDS-039-24
ATTACHMENT No. 1
40M-2610.aprx
.
NORTHGLEN SUBDIVISION WEST PHASE 8
PLAN 40M-2610
KEY MAP
BOWMANVILLE
Page 46
Attachment 2 to
Report PDS-039-24
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law 2024-XXX
Being a By-law to establish, lay out and dedicate certain lands as public highways in the
Municipality of Clarington, to assume certain streets within the Municipality of Clarington
as public highways in the Municipality of Clarington, and to name them.
Now therefore the Council of the Municipality of Clarington enacts as follows:
1. That the blocks shown on Plan 40M-2610 and Blocks on Plan 40M-2579, and
listed below in this section, being in the Municipality of Clarington, in the
Regional Municipality of Durham, is hereby established, laid out, and dedicated
by The Corporation of the Municipality of Clarington as public highway:
Blocks 147, 148 and 149 (40M-2610) and Blocks 116,117, 118, 119,120,
121, 122, 123 and 124 (Plan 40M-2579)
2. That the streets and blocks shown on Plan 40M-2610 and Blocks in Plan 40M-
2579, and listed below in this section, being in the Municipality of Clarington, in
the Regional Municipality of Durham, are hereby accepted by the Corporation of
the Municipality of Clarington as public highways, and assumed by the said
corporation for public use:
Blocks 147, 148 and 149 (40M-2610)
Blocks 116, 117, 118, 119, 120, 121, 122, 123, and 124 (40M-2579)
Bruce Cameron Drive
Crombie Street
Albert Christie Street
Arthur Mc Laughlin St
Bill Cole Court
William Fair Drive
Passed in open Council this XX day of October, 2024
_____________________________________
Adrian Foster, Mayor
_____________________________________
June Gallagher, Municipal Clerk
Page 47
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: October 7, 2024 Report Number: PDS-040-24
Authored by: Karen Richardson, Manager
Submitted By: Carlos Salazar, Deputy CAO, Planning and Infrastructure
Reviewed By: Rob Maciver, Deputy CAO/Solicitor
By-law Number: Resolution Number:
File Number: S-C2015-0002
Report Subject: Northglen West Phase 4, Plan 40M-2633 Assumption By-Law
Recommendations:
1. That Report PDS-040-24 and any related delegations or communication items, be
received.
2. That the Deputy CAO of Planning and Infrastructure Services be authorized to issue
a ‘Certificate of Acceptance’ for the Surface Works, which includes final stage roads
and other related works constructed within Plan 40M-2633;
3. That the draft By-law (Attachment 2) to Report PDS-040-24, be approved; and
4. That all interested parties listed in Report PDS-040-24 and any delegations be
advised of Council’s decision.
Page 48
Municipality of Clarington Page 2
Report PDS-040-24
Report Overview
This report concerns Bowmanville Village. It requests Council’s permission to approve a by-
law to assume certain streets within Plan 40M-2633 and Plan 40M-2497 as public highways.
1. Background
The Subdivision Agreement
1.1 The Corporation of the Municipality of Clarington entered into a Subdivision Agreement
registered on October 27th, 2017, with 2265719 Ontario Inc. to develop lands by plan of
subdivision, located in Darlington and described as Plan 40M-2633 (Attachment 1). The
agreement required the developer to construct all roadworks, including hot-mix paving,
street trees, a storm drainage system, and streetlights. These works were completed
and accepted by the Deputy CAO of Planning and Infrastructure Services through
provisions in the Subdivision Agreement.
The Subdivision Agreement provides for:
1.2 Base Works
These works were issued a ‘Certificate of Completion’ and a subsequent ‘Certificate of
Acceptance’ by the Deputy CAO of Planning and Infrastructure Services.
1.3 Street Lighting System
These works were issued a “Certificate of Completion” and subsequent ‘Certificate of
Acceptance by the Deputy CAO of Planning and Infrastructure Services.
1.4 Storm Water Management System
Not Applicable
1.5 Surface Works
These works, which include all surface works such as curb and gutter, sidewalk, hot mix
paving, boulevard works, were issued a ‘Certificate of Completion’ dated May 1st, 2022.
This initiated a one (1) year maintenance period, which expired on May 1st, 2023. The
Works were re-inspected at that time, and all deficiencies have now been rectified to the
satisfaction of the Deputy CAO of Planning and Infrastructure Services.
Page 49
Municipality of Clarington Page 3
Report PDS-040-24
2. Proposal
2.1 A by-law is required to permit the Municipality to assume certain streets within Plan
40M-2633 and Plan 40M-2497 as public highways. The proposed by-law may be found
as Attachment 2 to this report.
3. Financial Considerations
3.1 Upon assumption of the subdivision, the Municipality will assume the infrastructure
assets. Once the assets are assumed by the Municipality, the repair, maintenance, and
replacement are the responsibility of the Municipality of Clarington.
3.2 The operational costs including winter control will be included in the Municipality’s operating
budgets.
4. Strategic Plan
4.1 The recommendation of this report aligns with Clarington’s Strategic Plan to Grow
Responsibly: to promote responsible and balanced growth.
5. Climate Change
5.1 Not Applicable.
6. Concurrence
6.1 Not Applicable.
7. Conclusion
7.1 It is recommended that the Council pass the by-law found as Attachment 2 to this
report. Following its passage, the Municipal Solicitor will register it in the Land Registry
Office.
Staff Contact: Karen Richardson, Manager, Development Engineering 905-623-3379 ext.
2327 or krichardson@clarington.net.
Attachments:
Attachment 1 – Key Map
Attachment 2 - By-law
Interested Parties:
The following interested parties will be notified of Council's decision:
Hannu Halminen – 2265719 Ontario Inc
Page 50
40M-2633
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Drawn By:
Date:
File Name:
A.T.
September 19, 2024
Report PDS-040-24
ATTACHMENT No. 1
40M-2633.aprx
.
NORTHGLEN SUBDIVISION
WEST PHASE 4
PLAN 40M-2633
KEY MAP
BOWMANVILLE
Page 51
Attachment 2 to
Report PDS-040-24
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law 2024-XXX
Being a By-law to establish, lay out and dedicate certain lands as public highways in the
Municipality of Clarington, to assume certain streets within the Municipality of Clarington
as public highways in the Municipality of Clarington, and to name them.
Now therefore the Council of the Municipality of Clarington enacts as follows:
1. That the blocks shown on Plan 40M-2633, and Blocks on Plan 40M-2497 and listed
below in this section, being in the Municipality of Clarington, in the Regional
Municipality of Durham, is hereby established, laid out, and dedicated by The
Corporation of the Municipality of Clarington as public highway:
Blocks 54, 55, 56, 57, and 58 (40M-2633)
Blocks 138 and 139 (40M-2497)
2. That the streets and blocks shown on Plan 40M-2633 and Blocks shown on
40M-2497 and listed below in this section, being in the Municipality of
Clarington, in the Regional Municipality of Durham, are hereby accepted by
the Corporation of the Municipality of Clarington as public highways, and
assumed by the said corporation for public use,:
Blocks 54, 55, 56, 57, and 58 (40M-2633)
Blocks 138 and 139 (40M-2497)
Ronald Hooper Avenue and Tait Crescent
Passed in open Council this XX day of October, 2024.
_____________________________________
Adrian Foster, Mayor
_____________________________________
June Gallagher, Municipal Clerk
Page 52
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: October 7, 2024 Report Number: FSD-040-24
Authored by: Mandy Chong, Manager, Procurement
Submitted By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number: RFP2024-6
Report Subject: Green Development Framework – Update and Program Implementation
Recommendations:
1. That Report FSD-040-24, and any related delegations or communication items, be
received;
2. That the proposal received from The Urban Equation Corporation, the second
highest scoring proponent meeting all terms, conditions and specifications of
RFP2024-6 be awarded the contract for the provision of Green Development
Framework – Update and Program Implementation.
3. That the funds required to complete this project be funded from the approved
budget; and
4. That all interested parties listed in Report FSD-040-24, and any delegations be
advised of Council’s decision.
Page 53
Municipality of Clarington Page 2
Report FSD-040-24
Report Overview
To request authorization to cancel the award to Delphi and seek approval to award to Urban
Equation Corporation.
1. Background
1.1 The Municipality of Clarington (Municipality) requires the assistance of a qualified firm
for the provision of consulting services for the update and program implementation for
the Green Development Framework.
1.2 A Request for Proposal (RFP) was drafted to allow the Municipality to select a qualified
Consultant to assist with the Green Development Framework was issued and the
evaluation completed in accordance with the RFP process.
1.3 Approval to award to Delphi Group was sought in Procurement Services Report PS-
008-24 and reported to Council in Report FSD- 037-24.
2. Analysis
2.1 Award notification was sent to Delphi Group. Upon receipt of the award notification,
Delphi Group reached out to advise the Municipality that the project lead that they
proposed for this project had resigned and therefore, they were unable to accept the
contract for this project.
2.2 Based on Delphi Group not being able to proceed with the project, the recommendation
is to award to the second highest scoring proponent Urban Equation Corporation.
2.3 The Urban Equation Corporation has not worked with the Municipality; therefore,
reference checks are being completed and will be provided to the Evaluation Committee
The award will be subject to Urban Equation Corporation references being deemed to
be satisfactory.
3. Financial Considerations
3.1 The funding required for this contract award is up to $166,535.33 (Net HST Rebate)
including disbursements of $3,052.80 (Net HST Rebate). The project will be funded
from the following accounts, which are in the approved 2024 budget:
Description Account Number Amount
Public Services – Climate Change –
Prof Fees
100-15-130-10519-7161 $190,861
Page 54
Municipality of Clarington Page 3
Report FSD-040-24
4. Strategic Plan
4.1 This project supports Strategic Plan Priority G.4.1 – Design and implement Priority
Green Standards for all new development.
5. Climate Change
5.1 Green Development Frameworks are standards that set minimum energy efficiency or
emissions performance requirements for new developments. They are designed to
reduce energy consumption and greenhouse gas (GHG) emissions in the building
sector, which is a major contributor to climate change. The Framework will also include
measures to enhance the climate resilience of buildings ensuring they are better able to
adapt to the impacts of climate change.
6. Concurrence
This report has been reviewed by the Deputy CAO, Public Services who concurs with
the recommendations.
7. Conclusion
It is respectfully recommended that Urban Equation Corporation, being the second
highest scoring proponent meeting all terms, conditions and specifications of RFP2024-
6 be awarded the contract for the provision of Green Development Framework – Update
and Program Implementation.
Staff Contact: Mandy Chong, Manager of Procurement, 905-623-3379 Ext. 2209 or
mchong@clarington.net.
Attachments:
Attachment 1 – PS-008-24
Interested Parties:
List of Interested Parties available from Department.
Page 55
Report
Procurement Division
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: PS Reports - CAO Approve Only
Report Number: Procurement Division-008-24 Meeting Date: December 31, 2020
Report Date: August 8, 2019
Submitted By: Mandy Chong, Manager, Procurement
Reviewed By: Mary-Anne Dempster, CAO
File Number: RFP2024-6
Report Subject: Green Development Framework – Update and Program Implementation –
Summer Recess Report (Purchasing By-Law 2021-077 S.61)
Recommendations:
It is respectfully recommended to the Chief Administrative Officer the following:
1.That the proposal received from The Delphi Group, the highest scoring proponent
meeting all terms, conditions and specifications of RFP2024-6 be awarded the
contract for the provision of Green Development Framework – Update and Program
Implementation.
2.That the funds required to complete this project be funded from the approved
budget.
Attachment 1 to Report FSD-040-24
Page 56
Municipality of Clarington Page 2
Report Procurement Division-008-24
1. Background
1.1 The Municipality of Clarington (Municipality) requires the assistance of a qualified firm
for the provision of consulting services for the update and program implementation for
the Green Development Framework.
1.2 A Request for Proposal (RFP) was drafted to allow the Municipality to select a qualified
Consultant to assist with the Green Development Framework.
1.3 RFP2024-6 was issued by the Procurement Division and advertised electronically on
the Municipality’s website. The RFP was structured on a two-envelope system with
price being an evaluated factor.
1.4 In view of the Summer Council Recess, authorization is requested to award the above
contract in accordance with Purchasing By-Law #2021-077, Part 2 Section 61, Council
Recess Procedures.
2. Analysis
2.1 The RFP closed June 6, 2024.
2.2 The RFP stipulated, among other things, that the proponents were to provide a
description of the Firm/Consulting team, key qualifications, firm profile, highlights of past
service and experience of team members with projects of similar size, nature and
complexity, and demonstrate an understanding of the Municipality’s requirements.
2.3 Twenty companies downloaded the document. Four proposals were received (refer to
Attachment 1) by the stipulated closing date and time. All proposals received complied
with Phase 1 - Mandatory submission requirements and were distributed to the
evaluation committee for review, evaluation, and scoring.
2.4 The technical proposals were evaluated and scored independently by the members of
the evaluation committee in accordance with the established criteria as outlined in the
RFP. The evaluation committee was comprised of staff from the Public Services
Department as well as Planning and Infrastructure Services.
2.5 The evaluation committee met to review and agree upon the overall scores for each
proposal. Some of the areas on which the submissions were evaluated were as follows:
• The Proponent’s understanding of the Municipality’s requirements;
• Highlights of services provided performing similar work on projects of comparable
nature, size, and scope;
Attachment 1 to Report FSD-040-24
Page 57
Municipality of Clarington Page 3
Report Procurement Division-008-24
• A methodology describing the Proponent’s project management approach, work
plan, goals, objectives, and methods of communications to be utilized to meet the
requested deadlines; and
• A proposed solution including a detailed work plan indicating the project method,
schedule, Gantt chart, tasks and deliverables showing an estimated overall
timeline of the project.
2.6 Upon completion of the evaluation, three submissions met the established passing
threshold of 80 percent for Phase 2 – Technical Submission and moved to Phase 3 -
Pricing. It was determined by the evaluation committee that a presentation from the
short-listed proponents would not be required.
2.7 The pricing envelopes of the short-listed firms were opened and evaluated as stipulated
within the RFP document.
2.8 Upon completion of the evaluation scoring, the recommendation is to award the contract
for this work to the highest ranked proponent, The Delphi Group.
2.9 The Delphi Group has not worked with the Municipality; therefore, reference checks
were completed and provided to the Evaluation Committee The Delphi Group
references were deemed to be satisfactory.
2.10 MJMA Architecture & Design is currently working with the Municipality on the South
Bowmanville Recreation Complex therefore no reference checks were completed for
MJMA.
3. Financial Considerations
3.1 The funding required for this contract award is up to $190,861.06 (Net HST Rebate)
including disbursements of $2,035.20 (Net HST Rebate). The project will be funded
from the following accounts which are in the approved 2024 budget:
Description Account Number Amount
Public Services – Climate
Change – Prof Fees
100-15-130-10519-7161 $190,861
Staff Contact: Mandy Chong, Manager, Procurement, 905-623-3379 ext. 2209 or
mchong@clarington.net.
Attachments:
Attachment 1 to Report FSD-040-24
Page 58
Municipality of Clarington Page 4
Report Procurement Division-008-24
Attachment 1 – Summary of Proposals Received
Municipality of Clarington
RFP2024-6– Green Development Framework -
Update and Program Implementation
Proposals Received
Bidder
Asset Strategy Inc.
163904 Canada Inc. o/a The Delphi Group *
Fotenn Consultants Inc. *
Urban Equation Company *
Note: * Denotes Proponents who were shortlisted
Attachment 1 to Report FSD-040-24
Page 59
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: October 7, 2024 Report Number: CAO-005-24
Authored by: Melissa Westover, Manager of Communications
Submitted By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: Tourism Office - Winter Warming Location
Recommendations:
1. That Report CAO-005-24, and any related delegations or communication items, be
received;
2. That Council direct the Deputy CAO/Solicitor to execute a short-term lease of the
former Tourism Office located at 181 Liberty Street South to The Regional
Municipality of Durham, for the purposes of a Winter Warming Centre from
November 2024 to April 2025 for a nominal rent;
3. That Council request The Regional Municipality of Durham to engage and
communicate with nearby businesses, residents and appropriate agencies to ensure
they are informed of the Warming Centre at this site, what it involves and who to
contact if individuals require support; and
4. That all interested parties listed in Report CAO-005-24, and any delegations be
advised of Council’s decision.
Page 60
Municipality of Clarington Page 2
Report CAO-005-24
Report Overview
Staff have been working collaboratively with local partners to proactively respond to the
growing issue of homelessness in our community.
With the identified need for an accessible Winter Warming Centre in Clarington, the Region
of Durham has requested use of a Municipal facility to provide this service, and Staff are
recommending use of the former Tourism Office located at Liberty Street and Baseline Road
in Bowmanville.
1. Background
Homelessness in Clarington
1.1 There are people in Clarington who are living without stable, permanent, appropriate
housing. The Regional Municipality of Durham is responsible for all social service
delivery in all Durham municipalities, including Clarington, as mandated by the province.
1.2 In March 2024, Region of Durham Staff presented an overview of the Regional
homelessness system to Council.
1.3 Homelessness is a growing issue across Ontario. As part of the Ontario Big City Mayors
Caucus, Clarington has supported their recently launched “Solve the Crisis” campaign,
which highlights how municipalities have been tackling this issue head on, funding
various programs and spaces to find solutions with limited resources. The Campaign
calls on the Provincial and Federal governments to increase support and funding to
ensure that every Ontarian has access to safe, supportive housing and necessary
mental health and addiction services.
1.4 Council has also called on the Provincial and Federal Governments with a motion to
increase action and support on this issue.
1.5 At the local level, Council recently enacted a new Public Spaces By-law which imposes
regulations on the use of temporary overnight shelters (e.g. tents) on Municipal
property. Municipal Law Enforcement Staff are responsible for the enforcement of the
by-law, and they work closely with other law enforcement and social services agencies
to respond appropriately to any situation involving our unsheltered population.
1.6 Clarington is committed to cultivating strong, thriving and connected community where
everyone is welcome, including prioritizing initiatives that support the proactive
management of community safety and well-being—as per our 2024-27 Strategic Plan—
despite having limited resources in this regard.
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Municipality of Clarington Page 3
Report CAO-005-24
Local Initiatives
1.7 Staff have been working collaboratively with the Region of Durham; Clarington Library,
Museum and Archives; Clarington Board of Trade; and ICONIC (Integrated Community
Outreach Network In Clarington), to identify opportunities to proactively respond to the
homelessness crisis. ICONIC is a volunteer group of faith-based leaders, the Region,
CLMA, and the Municipality who meet on an ongoing basis to identify opportunities to
work together to create an integrated community of care for the unsheltered population
in Bowmanville.
1.8 Clarington Library, Museums and Archives staff in particular have been developing
innovative partnerships to respond and support individuals in need with limited
resources. CLMA recently obtained two Social Worker student placements for the
September 2024 to April 2025 period. The students are placed at Bowmanville and
Courtice Libraries; the Social Work student in Bowmanville helps individuals access
food supports and social services.
1.9 CLMA has also partnered with Community Development Council Durham and John
Howard Society to offer drop-in service access days at the Bowmanville Library.
Winter Warming in Clarington
1.10 With an identified need for an overnight winter warming program in Clarington, the
Region of Durham partnered with St. Paul’s United Church and DUO (a not-for-profit
social services organization) to open a Winter Warming Centre in the basement of the
church last winter. It operated from January 18 to March 31, 2024; seven days a week
from 8 a.m. to 8 p.m.
1.11 Warming Centres provide a safe place for people to sleep when it is cold outside.
Warmth and shelter are critical resources for health and safety, as people experiencing
homelessness or those who are marginally housed are one of the most at-risk groups
for cold-related illnesses.
1.12 Durham Region has Warming Centres across the region that operate during the winter
months. More information about Durham Region’s Winter Warming Program can be
found at www.durham.ca/WinterWarming.
1.13 The Warming Centre at St. Paul’s was the first time an overnight Winter Warming
program was implemented in Clarington. The Region of Durham reported that it was
well utilized but never reached full capacity (10). It is important to note that Warming
Centres are not shelters; they operate on a temporary overnight basis during the winter
months.
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Daytime Supports and Local Impact
1.14 As Clarington is a large geographic area, the unsheltered population is spread out.
There is identified “hidden homelessness,” which is defined as individuals with no
prospects for permanent housing, but who may move among encampments, sleep in
cars or “couch surf”. When the Winter Warming Centre opened last year, the centralized
service resulted in more visible homelessness in downtown Bowmanville during the
daytime hours.
1.15 There is limited daytime programming for the unsheltered population in Clarington.
Local churches offer drop-in lunches and coffee on certain days of the week. The John
Howard Society is a designated access point for Social Services and provides important
services to help connect those in need to local support, but it is not a Hub for individuals
to spend time.
1.16 Like many other communities, this resulted in the Library becoming a de facto daytime
warming centre. Unfortunately, this did result in negative impacts associated with drug
use, loitering, and litter; a 50% increase in incidents when compared to 2023. To help
increase safety for both staff and customers, Clarington hired a security guard to patrol
the Bowmanville Library and Municipal Administrative Centre.
1.17 Durham Region’s Outreach Team is an on-the-ground service in which Social Services
workers travel across Durham to provide support to those who need it. Clarington and
CLMA staff kept in constant contact with the Region of Durham, who increased local
presence of the Outreach Team, especially when the Winter Warming Centre closed
each day at 8 a.m. Clarington provided the use of one meeting room on the ground floor
of the Municipal Administrative Centre to the Street Outreach Team, to provide a
closed-door space to meet with individuals and connect them to services. The Outreach
Team remained responsive and co-operative with Municipal and CLMA Staff.
1.18 At the May 6, 2024 General Government Committee meeting, the Region of Durham
presented and spoke to the need to develop a Hub in Clarington for daytime supports.
Regional Staff have indicated they are still working towards this model and are
interested in ongoing partnerships and support to implement it. Clarington Staff will
continue to work with Regional Staff to explore potential support for this in the future.
2. Winter Warming for the 2024-25 season
181 Liberty Street South
2.1 The Regional Municipality of Durham engaged Clarington Staff this summer to identify
potential locations for Winter Warming for the 2024-25 winter season. Although the
Warming Centre at St. Paul’s United Church was a success, it was not accessible as
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there were stairs to access the basement and there were individuals with mobility
challenges who needed to access the service.
2.2 Following a review of potential sites, the former Tourism Office located at 181 Liberty
Street South was identified as an ideal location. The building is currently not open to the
public and is being used as administrative office space, which could be moved.
2.3 Durham Region staff have identified this as an ideal location because:
a. The building is fully accessible.
b. Proximity and walkability to downtown Bowmanville where local supports and food
banks are, without being located right in the downtown.
c. There are smaller office rooms within the building that could accommodate those
with unique needs or who arrive as a family.
d. There are multiple washrooms and a shower on site.
2.4 Under the proposed arrangement, the Region would be expected to take responsibility
for assessment of the building and for any alterations needed to convert the space for
use as a Warming Centre. The Region would also be responsible for all operational
expenses associated with the Warming Centre, and for any expenses associated with
impacts to the property and the community that arise from the Warming Centre. This
might foreseeably include attending to the removal of hazardous litter from the vicinity of
the Warming Centre. It is further expected that the Region will respond appropriately to
any unforeseen impacts to or conflicts with other community members.
2.5 The Region has indicated that individuals using the Warming Centre will be required to
sign in and out. Durham Region has committed to ensuring Outreach Workers are on
site each morning to support individuals in accessing support and daytime
programming, either locally or in neighbouring municipalities.
2.6 Regional staff have indicated that they expect, on average, about five people will use
the warming centre consistently. Should more individuals arrive at one warming centre
than can be accommodated, Regional staff have indicated that service providers could
find an alternative space within the service system, and provide transportation.
2.7 Clarington Emergency and Fire Services and the Chief Building Official have confirmed
there are no major concerns with the use of the building for this purpose,
accommodating approximately 10 individuals who need a safe place to sleep when it is
cold outside. Minor updates would need to be completed by the Region of Durham to
ensure all occupants would be safe in the building as per the Fire Code and Building
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Code (e.g. installing exit signage; additional fire extinguishers and alarms; completion of
a fire safety plan).
2.8 The subject property 181 Liberty Street South is zoned Environmental Protection (EP)
within Zoning by-law 84-63. The (EP) zone does not permit residential uses and permits
limited non-residential uses. The property contains an existing building utilized by the
Municipality and appears to be a legal non-conforming structure. Section 3.18 of the
existing Zoning by-law allows the building to be used for the purposes of public services
provided by the Corporation of the Municipality of Clarington, any School Board, or any
Public Authority including any Department of the Regional Municipality of Durham or
any Department or Ministry of the Government of Canada or Ontario, or any
Conservation Authority established by the Government of Ontario. Central Lake Ontario
Conservation Authority (CLOCA) advised that the Region of Durham would be required
to develop a flood evacuation plan as the property is located within the floodplain.
3. Financial Considerations
3.1 The Solicitor would work with The Regional Municipality of Durham to negotiate a lease
for use of the former Tourism Office at 181 Liberty Street South.
4. Strategic Plan
4.1 C.2.5: Support the proactive management of community safety and well-being.
5. Climate Change
Not Applicable.
6. Concurrence
This report has been reviewed by the Deputy CAO of Public Services and the Deputy
CAO of Legislative Services/Solicitor, who concur with the recommendations.
7. Conclusion
It is respectfully recommended that Council endorse the proposal to rent the former
Tourism Office building, 181 Liberty Street South, to The Regional Municipality of
Durham for the purposes of a Winter Warming Centre.
Staff Contact: Melissa Westover, Manager of Communications, 905-623-3379 ext. 2019 or
mwestover@clarington.net.
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Interested Parties:
The following interested parties will be notified of Council's decision:
Sahar Foroutani, Area Manager, Homeless System Team, The Regional Municipality of
Durham
Inspector Stefanie Finateri, DRPS East Division
Laura McClelland, St. Paul’s United Church/Integrated Community Outreach Network In
Clarington
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MUNICIPALITY OF CLARINGTON
GENERAL GOVERNMENT COMMITTEE MEETING
RESOLUTION #
DATE: October 7, 2024
MOVED BY Councillor Rang
SECONDED BY Councillor
Whereas there have been a growing number of complaints from residents and
businesses concerning the amount of litter in the downtown core and the
downtown core is a major driver of economic activity and current trash
receptacles may be insufficient to address the growing challenge;
Therefore be it resolved that Staff be directed to study the feasibility and cost of
adding receptacles – or replacing existing receptacles – to better address this
challenge.
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MUNICIPALITY OF CLARINGTON
GENERAL GOVERNMENT COMMITTEE MEETING
RESOLUTION #
DATE: October 7, 2024
MOVED BY Mayor Foster
SECONDED BY Councillor
Whereas, when the multi-year meeting schedule was approved, November 25,
2024 was set as a Special Budget Meeting;
Whereas there is a need to move the meeting date for consideration of Council
amendments to the Annual Update to the 2024-2027 Clarington Multi-Year
Budget;
Now therefore be it resolved:
1. That, in accordance with subsection 4.16.1(b) of the Procedural By-law,
the November 25, 2024 Special Budget meeting, be cancelled;
2. That consideration of Council amendments to the Annual Update to the
2024-2027 Clarington Multi-Year Budget will take place during the January
13, 2025 General Government Committee (GGC) meeting;
3. That, in accordance with subsection 4.4.2 of the Procedural By-law, a
Special Budget meeting be called for immediately following the January
13, 2025 GGC meeting, in the Council Chambers and via electronic
means, to consider recommendations from GGC regarding “Council
amendments to the Annual Update to the 2024-2027 Clarington Multi-Year
Budget.”
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