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HomeMy WebLinkAbout11/26/20123 ^: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: November 26, 2012 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS 1. MEETING CALLED TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Minutes of a Regular Meeting of November 12, 2012 4 -1 5. PUBLIC MEETINGS (a) Application to Convert an Existing Residential Building and Property to 5 -1 Permit Professional Office and Limited Commercial Use Applicant: Syvan Developments Report: PSD- 051 -12 (b) Application to Amend the Official Plan and an Associated Courtice Main 5 -3 Street Secondary Plan Applicant: Municipality of Clarington Report: PSD- 052 -12 (c) Application for a Proposed Draft Plan of Subdivision 5 -5 Applicant: Bonnydon Limited Report: PSD- 053 -12 6. DELEGATIONS (Draft List at Time of Publication — To be Replaced with Final 6 -1 List) (a) Brian Duncan, Senior Vice President, Darlington Nuclear, Regarding Ontario Power Generation, Darlington Nuclear — Operations Update 7. PRESENTATIONS No Presentations CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 G.P. & A. Agenda - 2 - November 26, 2012 8. PLANNING SERVICES DEPARTMENT (a) PSD- 051 -12 To Convert an Existing Residential Building and Property 8 -1 to Permit Professional Office and Limited Commercial Use (b) PSD- 052 -12 Official Plan Amendment 8 -13 for Courtice Main Street Secondary Plan (c) PSD- 053 -12 Revised Application for a Draft Plan of Subdivision — 8 -88 Bonnydon Limited 9. ENGINEERING SERVICES DEPARTMENT (a) EGD- 031 -12 Naming the Parkland at 71 Old Kingston Road 9 -1 (b) EGD- 032 -12 Tooley's Mill Park — Possible Programmed Uses 9 -5 10. OPERATIONS DEPARTMENT (a) OPD- 012 -12 Emerald Ash Borer 10 -1 11. EMERGENCY AND FIRE SERVICES DEPARTMENT (a) ESD- 018 -12 Operational Planning: An Official Guide to Matching 11 -1 Resource Deployment and Risk (b) ESD- 019 -12 Monthly Activity Report — October 2012 11 -63 12. COMMUNITY SERVICES DEPARTMENT (a) CSD- 012 -12 Lakeridge Health Corporation Cardiovascular Prevention 12 -1 and Rehabilitation Program Agreement 13. MUNICIPAL CLERK'S DEPARTMENT (a) CLD- 033 -12 Appointment to Clarington Heritage Committee and 13 -1 Ganaraska Forest Recreational User Committee 14. CORPORATE SERVICES DEPARTMENT (a) COD - 027 -12 CL2012 -28 Construction of Newcastle Fire Hall 14 -1 (b) COD - 028 -12 Purchase of Four Wheel Drive Tractor c/w Plow Mount & 14 -7 Controls, Side Boom & Rear Flail Mower 15. FINANCE DEPARTMENT (a) FND- 025 -12 Service Fee Amendments 15 -1 G.P. & A. Agenda - 3 - November 26, 2012 16. SOLICITOR'S DEPARTMENT No Reports 17. CHIEF ADMINISTRATIVE OFFICE No Reports 18. UNFINISHED BUSINESS . None 19. OTHER BUSINESS 20. COMMUNICATIONS (a) Correspondence from Melissa Behr Objecting to the Proposed Draft Plan 20 -1 of Subdivision for Bonnydon Limited, the subject of the Public Meeting - Report PSD- 053 -12 (b) Correspondence from Jay Davidson Objecting to the Proposed Draft Plan 20 -2 of Subdivision for Bonnydon Limited, the subject of the Public Meeting - Report PSD- 053 -12 (c) Correspondence from Robert Bell Objecting to the Proposed Draft Plan of 20 -3 Subdivision for Bonnydon Limited, the subject of the Public Meeting- Report PSD- 053 -12 (d) Correspondence from Maher Ziadeh Objecting to the Proposed Draft Plan 20 -4 of Subdivision for Bonnydon Limited, the subject of the Public Meeting - Report PSD- 053 -12 21. CONFIDENTIAL REPORTS No Reports 22. ADJOURNMENT Qading [l:e Wuy General Purpose and Administration Committee Minutes November 12, 2012 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, November 12, 2012 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Manager of Infrastructure, R. Albright Deputy Chief, M. Berney Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Later in the meeting Councillor Hooper declared a pecuniary interest regarding Free Parking Area Designation in Downtown Bowmanville which was deliberated under Other Business. ANNOUNCEMENTS Councillor Neal congratulated the Holy Trinity Junior and Senior Titans for their efforts in the LOSSA finals. - 1 - 4 -1 General Purpose and Administration Committee Minutes November 12, 2012 Councillor Neal announced the following upcoming events: • Federal By- Election Debate on November 14, 2012 at 7:00 p.m. at the Hope Fellowship Church. He noted that it will also be televised on Rogers Cable. • Public Information Centre regarding two development applications, located at Bloor Street and Prestonvale Road, on Thursday, November 29, 2012 at Faith United Church at 6:30 p.m. Councillor Novak attended the following events: • Durham Art of Transition Creative Awards Ceremony on Friday, November 9, 2012 at the Robert McLaughlin Gallery. • St. Therese Catholic Church Remembrance Day ceremony on Sunday, November 11, 2012. Councillor Novak announced the following upcoming events: • Federal Electoral Boundary Commission Hearing on Tuesday, November 13, 2012 at 11:00 a.m. at the Quality Inn Hotel in Oshawa. • Clarington Board of Trade By- Election on Friday, November 16, 2012 at 11:30 a.m. at the Garnet B. Rickard Recreation Complex. - • 2012 Diversity in Our Community event on Thursday, November 15, 2012 at 9:00 a.m. at the Regional Headquarters. Councillor Novak congratulated the Queen's Diamond Jubilee Medal winner, Edmund Richard Majer. Councillor Partner announced the following upcoming events: • Newcastle Santa Claus Parade on Sunday, November 18, 2012 starting at 5:30 p.m. • Dance and Fundraiser to Support the Clarington East Food Bank on Friday, November 23, 2012 at 8:00 p.m. at the Newcastle Community Hall. • Orono Santa Claus Parade on November 24, 2012 starting at 10:30 a.m. • Benefit for Jim Alldred on Friday, November 30, 2012 at Newtonville Community Hall. Councillor Traill announced the upcoming Visual Arts Centre Speaker Series night "Women, Art and Identity" on Tuesday, November 13, 2012 at 7:00 p.m. Councillor Woo attended the following events: • Lakeridge Health Bowmanville Remembrance Day Service on Wednesday, November 7, 2012 • Grand Opening of the Newcastle No Frills on Friday, November 9, 2012. -2- 4 -2 General Purpose and Administration Committee Minutes November 12, 2012 Councillor Woo announced the following upcoming events • Kendal Country Open Mic at the Kendal Community Centre on Saturday, November 17, 2012 at noon. • China Canada International Art Exhibition on November 29, 2012, at the China Millennium Monument, which will include two Clarington artists. • Curbside battery recycling pick up this week, which is the first of its kind in Ontario. Councillor Hooper attended the following events: • Bowmanville, Kingsway Arms and Wilmot Creek Remembrance Day events on Sunday, November 11, 2012. • Durham Art of Transition Creative Awards Ceremony on Friday, November 9, 2012 at the Robert McLaughlin Gallery. Councillor Hooper announced the following upcoming events: • Bowmanville Santa Claus Parade on Saturday, November 17, 2012. • Public Information Centre regarding an application by W. Daniell, E. Daniell and Green Martin Holdings Ltd., regarding Bonathon Crescent, on Tuesday, November 27, 2012 at 7:00 p.m. at the Main Branch Clarington Public Library, Mezzanine Meeting Room, 163 Church Street, Bowmanville. Mayor Foster attended several Remembrance Day events, including Kingsway Arms and Wilmot Creek. Mayor Foster announced the following upcoming events: • Volunteer Appreciation Dinner for the Clarington Museum Volunteers on Thursday, November 15, 2012 at the Sarah-Jane Williams Heritage Centre. Mayor Foster announced that the Ontario Power Generation Darlington Nuclear recently received an Award of Excellence in recognition of a number of strengths identified in a recent peer review, including management and leadership, operator knowledge and skills; equipment performance and condition; and their response to Fukushima. He also announced that he is participating in the PFLAG Canada Durham's Gender Neutral Restroom Challenge for the month of November. MINUTES Resolution #GPA- 529 -12 Moved by Councillor Hooper, seconded by Councillor Neal THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on October 29, 2012, be approved. CARRIED 1111101! 4 -3 General Purpose and Administration Committee Minutes November 12, 2012 Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Application to Amend the Zoning By -law 84 -63 Applicant: Michael L. Fowler, on behalf of Doreen Wallraff Report: PSD- 048 -12 Kristy Kilbourne, Contract Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Michael Fowler, representing the applicant, stated that he is in support of the recommendations contained in the Report and that he was available to answer any questions. Mayor Foster chaired this portion of the meeting. DELEGATIONS Bob Kreasul was present regarding the dredging of Bowmanville Creek to update the Committee on the need for dredging of the channel. He made a verbal presentation to accompany a PowerPoint presentation. Mr. Kreasul provided the Committee with information regarding the revenue generated by the Bowmanville Harbour. He also discussed the various photos which he presented, showing the low water, narrow channel, the need for the dredging in the channel, and the need to fix the boat launch area. Mr. Kreasul stated that he is concerned that many boaters are bypassing the Harbour and he believes that there will be a negative economic impact on the local economy if the channel is not dredged. He concluded by asking for financial support for dredging of the Municipal portion. Mr. Kreasul reminded the Committee of the last quote for the entire channel, from the Town of Cobourg, of $40,000 with the dredgate to be placed on the East Beach. Andy Wiggers, Wiggers Custom Yachts, was present regarding the dredging of Bowmanville Creek. He noted that he was in support of Mr. Kreasul's presentation. Mr. Wiggers answered questions from the Committee regarding the dredging. He confirmed that he will continue to pay for the dredging of his portion of the channel. =1 4 -4 General Purpose and Administration Committee Minutes November 12, 2012 DREDGING OF MUNICIPAL HARBOURS Resolution #GPA- 530 -12 Moved by Councillor Novak, seconded by Councillor Woo THAT the matter of dredging of Bowmanville Creek be referred to the 2013 Budget for consideration; and THAT Staff provide a report regarding installation of a central parking meter that would accept both cash and credit card. CARRIED AS AMENDED LATER IN THE MEETING (See following motions) RECESS Resolution #GPA- 531 -12 Moved by Councillor Neal, seconded by Councillor Novak THAT the Committee recess for 15 minutes. CARRIED The meeting reconvened at 10:58 a.m. DREDGING OF MUNICIPAL HARBOURS - Continued Resolution #GPA- 532 -12 Moved by Councillor Traill, seconded by Councillor Partner THAT the foregoing Resolution #GPA- 530 -12 be divided to consider paragraphs one and two separately. CARRIED The Committee then considered the second paragraph of the foregoing Resolution #GPA- 530 -12 being: "THAT Staff provide a report regarding installation of a central parking meter that would accept both cash and credit card." -5- 4 -5 General Purpose and Administration Committee Minutes November 12, 2012 Resolution #GPA- 533 -12 Moved by Councillor Traill, seconded by Councillor Partner THAT the foregoing Resolution #GPA- 530 -12 be amended by adding the following to the end of the second paragraph: "to the General Purpose and Administration Committee meeting of December 10, 2012 with consideration to installing a barrier gate lift system. at both the Port Darlington and Newcastle harbours." CARRIED LATER IN THE MEETING Resolution #GPA- 534 -12 Moved by Councillor Neal, seconded by Councillor Traill THAT the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GPA- 533 -12 a second time. CARRIED The foregoing Resolution #GPA- 533 -12 was then put to a vote and carried. Paragraph two of the foregoing Resolution #GPA- 530 -12 was then put to a vote and carried as amended. Paragraph one of the foregoing Resolution #GPA- 530 -12 being: "THAT the matter of dredging of Bowmanville Creek be referred to the 2013 Budget for consideration;" was then put to a vote and carried. Phil King, President of Orlando Corporation Ltd., on behalf of Canadian Mosport Ventures Ltd., was present regarding Report LGL- 009 -12, Canadian Mosport Ventures Limited, Development Charges Complaint, 3233 Concession Rd #10. He noted that Staff is recommending that the complaint be dismissed. Mr. King thanked Staff for the recommendation that the development charge fee for the pump house be waived. He explained that the other type of building may be required in other situations, such as golf courses. Mr. King explained that there are only two categories for non - residential buildings — one is required to be on industrial lands, the other is a commercial building. He noted that since this building is not on industrial land, it has to be levied as a commercial building. _Mr. King suggested that the by -law needs to be amended to deal with situations where a non - residential building, such as the proposed building, would be built on agriculturally zoned lands. He noted that he would be prepared to pay the M 4 -6 General Purpose and Administration Committee Minutes November 12, 2012 industrial rate, but asked that this matter be referred back to Staff for further solutions, such as a by -law amendment to designate this type of building as industrial, or to amend the by -law to prevent this type of situation. PRESENTATIONS There were no presentations. Councillor Novak chaired this portion of the meeting. ALTER THE AGENDA Resolution #GPA- 535 -12 Moved by Mayor Foster, seconded by Councillor Hooper THAT the agenda be altered to consider Report LGL- 009 -12 at this time. CARRIED CANADIAN MOSPORT VENTURES LIMITED DEVELOPMENT CHARGES COMPLAINT 3233 CONCESSION RD #10 Resolution #GPA- 536 -12 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report LGL- 009 -12 be received; and THAT the complaint, dated September 14, 2012, filed by Canadian Mosport Ventures Limited, be dismissed. CARRIED PLANNING SERVICES DEPARTMENT AN APPLICATION BY DOREEN WALLRAFF TO CHANGE THE ZONING ON A RECENTLY SEVERED FARM PARCEL OF LAND TO PROHIBIT NEW RESIDENTIAL USES Resolution #GPA- 537 -12 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report PSD- 048 -12 be received; -7- 4 -7 General Purpose and Administration Committee . Minutes November 12, 2012 THAT the application for Zoning By -law Amendment submitted on behalf of Doreen Ruth Wallraff be approved; THAT the Durham Regional Planning Department, the Durham Regional Land Division Committee, and Municipal Property Assessment Corporation be forwarded a copy of Report PSD- 048 -12 and Council's decision; and THAT all interested parties listed in Report PSD- 048 -12 and any delegations be advised of Council's decision. CARRIED APPLICATION UNDER THE FIT AND MICRO -FIT PROGRAM OF THE GREEN ENERGYACT 2009 FOR 3845 MIDDLE ROAD Resolution #GPA- 538 -12 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report PSD- 049 -12 be received; THAT Council approve the resolution contained in Attachment 2 of Report PSD- 049 -12 supporting FIT applications by Mann Engineering on behalf of Bowmanville Golf and Curling for 3845 Middle Road as follows: WHEREAS Mann Engineering (the applicant) proposes to construct and operate a rooftop solar array (the "Project ") on existing buildings associated with the golf course and the conference centre building for the Bowmanville Golf Course to be constructed to accommodate solar panels on the lands at 3845 Middle Road (the "Lands ") in the Municipality of Clarington under the Province's FIT Program; AND WHEREAS the Applicant has requested that Council of the Municipality of Clarington indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the "FIT Rules "), Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT Council of the Municipality of Clarington supports without reservation the construction and operation of the Project on the Lands; and It-4111 General Purpose and Administration Committee Minutes November 12, 2012 THAT This resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. ; and THAT all interested parties listed in Report PSD- 049 -12 be advised of Council's decision. CARRIED PROVINCIAL POLICY STATEMENT, FIVE YEAR REVIEW (2012) Resolution #GPA- 539 -12 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report PSD- 050 -12 be received and endorsed as the Municipality's comments to the Province of Ontario on the review of the Provincial Policy Statement; and THAT the Durham Regional Planning Department and the Ministry of Municipal Affairs and Housing be forwarded a copy of Report PSD- 050 -12 and Council's decision. CARRIED AS AMENDED (See following motion) Resolution #GPA- 540 -12 Moved by Councillor Neal, seconded by Mayor Foster THAT the foregoing Resolution #GPA- 539 -12 be amended by changing the policy stated in Section 6.2 (a) to read as follows: "There is a need to improve accessibility in the built environment. The Municipality supports this policy and recognizes that there will be a need to initiate the removal of existing barriers in the Municipality so that full participation is possible for all residents of Clarington." CARRIED The foregoing Resolution #GPA- 539 -12 was then put to a vote and carried as amended. mom 4 -9 General Purpose and Administration Committee Minutes November 12, 2012 ALTER THE AGENDA Resolution #GPA- 541 -12 Moved by Mayor Foster, seconded by Councillor Hooper THAT the agenda be altered to consider the Unfinished Business item at this time. CARRIED PROPOSED OFFICIAL PLAN AMENDMENT AND ZONING BY -LAW AMENDMENT TO PERMIT THE CONSTRUCTION OF A SINGLE DETACHED DWELLING ON AN EXISTING LOT OF RECORD IN ENNISKILLEN Resolution #GPA- 542 -12 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report PSD- 039 -12 be lifted from the table. CARRIED Resolution #GPA- 543 -12 Moved by Mayor Foster, seconded by Councillor Hooper THAT Addendum to Report PSD- 039 -12 be received; THAT Official Plan Amendment No. 87 as contained in Attachment 3 of Report PSD- 039 -12 be adopted and that the accompanying by -law be passed; THAT the application for a Zoning By -law Amendment to permit the construction of a single detached dwelling as contained in Attachment 4 of Report PSD- 039 -12 be approved; THAT the Durham Regional Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Addendum to Report PSD- 039 -12 and Councils' decision; and THAT all interested parties listed in the Addendum to Report PSD- 039 -12 and any delegations be advised of Council's decision. CARRIED -10- 4 -10 General Purpose and Administration Committee Minutes November 12, 2012 PROVINCIAL POLICY REVIEWS — REQUEST TO COORDINATE SCHEDULING Resolution #GPA- 544 -12 Moved by Councillor Neal, seconded by Councillor Partner THAT the Municipality of Clarington send a letter to the Province expressing concern regarding the number of Provincial studies, plans and five -year reviews and requesting that consideration be given to coordinating and altering the scheduling of the reviews to lessen the cost borne by the Municipality; and THAT the letter be copied to the Association of Municipalities of Ontario. CARRIED RECESS Resolution #GPA- 545 -12 Moved by Mayor Foster, seconded by Councillor Partner THAT the Committee recess for one hour. CARRIED The meeting reconvened at 1:22 p.m. with Councillor Traill in the Chair. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR SEPTEMBER, 2012 Resolution #GPA- 546 -12 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report EGD- 030 -12 be received for information. CARRIED OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Hooper chaired this portion of the meeting. - 11 - 4 -11 General Purpose and Administration Committee Minutes November 12, 2012 EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY ACTIVITY REPORT — SEPTEMBER, 2012 Resolution #GPA- 547 -12 Moved by Councillor Novak, seconded by Mayor Foster THAT Report ESD- 017 -12 be received for information. CARRIED Councillor Neal chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT PUBLIC ACCESS DEFIBRILLATOR PROGRAM — EXPANSION Resolution #GPA- 548 -12 Moved by Councillor Partner, seconded by Councillor Novak THAT Report CSD- 011 -12 be received; THAT the expansion to the Public Access Defibrillator Program be given pre- budget approval; THAT the Boards listed in Sections 1.2 and 1.3 in Report CSD- 011 -12, as follows, be invited to participate in the Municipality's Public Access Defibrillator Program; • Solina Hall • Tyrone Hall • Haydon Hall • Hampton Hall • Baseline Community Hall • Bowmanville Memorial Park Clubhouse • Orono Town Hall • Kendal Community Centre • Brownsdale Community Centre • Newtonville Hall • Visual Arts Centre • Clarke Museum • Bowmanville Museum • Sarah Jane Williams Heritage Centre -12- 4 -12 General Purpose and Administration Committee Minutes November 12, 2012 THAT staff be authorized to submit applications to the Heart and Stroke Foundation for funding of the required Automated External Defibrillator units; THAT the Mayor and Clerk be authorized to execute, on behalf of the Municipality, any related agreements; and THAT the funding source be identified in the 2013 budget process. CARRIED Councillor Partner chaired this portion of the meeting. CLERK'S DEPARTMENT APPOINTMENTS — VERIDIAN CORPORATION AND DEPARTMENTAL LIAISONS Resolution #GPA- 549 -12 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report CLD- 032 -12 be received; THAT Mayor Foster and Frank Stapleton be nominated as directors of Veridian Corporation for a term expiring December 31, 2014; and THAT the departmental liaisons effective January 1, 2013 to November 30, 2014 be as follows: Councillor Neal Community Services Councillor Hooper Emerqency Services Councillor Novak --Engineering Services Councillor Traill' Municipal Clerk's Department Councillor Partner --Operations Department Councillor Woo Planning Services Mayor Foster Finance, Corporate Services, Solicitor's and Administration Departments -13- 4 -13 General Purpose and Administration Committee Minutes November 12, 2012 REQUEST FOR REPORT — PROHIBITION ON SMOKING IN OUTDOOR RECREATION AREAS Resolution #GPA- 550 -12 Moved by Councillor Woo, seconded by Councillor Hooper THAT Staff be directed to prepare a report regarding the possibility of a prohibition on smoking in outdoor play.areas, including parks, beach areas, and Rotary Park during concerts. Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. SOLICITOR'S DEPARTMENT ART ROBINSON V. CLARINGTON ET AL. 175 BASELINE ROAD, BOWMANVILLE NEWCASTLE RECYCLING V. CLARINGTON 4349 CONCESSION ROAD 4, ORONO Resolution #GPA- 551 -12 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report LGL- 008 -12 be received for information. CARRIED Report LGL- 009 -12 was considered earlier in the meeting. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. 4 -14 General Purpose and Administration Committee Minutes November 12, 2012 UNFINISHED BUSINESS Addendum to Report PSD- 039 -12 was considered earlier in the meeting. OTHER BUSINESS FREE PARKING IN DOWNTOWN BOWMANVILLE FOR CHRISTMAS SEASON Councillor Hooper declared a pecuniary interest as he is a downtown Bowmanville business owner. Councillor Hooper left the room and refrained from discussion and voting on this matter. Resolution #GPA- 552 -12 Moved by Councillor Partner, seconded by Councillor Novak THAT, in accordance with By -law 91 -58, Section 9 (6) (B) (ii), the area in downtown Bowmanville regulated by parking meters be designated as a Free Parking area effective immediately until January 2, 2013. CARRIED Councillor Hooper returned to the meeting. REVIEW NON - RESIDENTIAL DEVELOPMENT CHARGES Resolution #GPA- 553 -12 Moved by Councillor Novak, seconded by Councillor Partner THAT appropriate Staff, along with the Clarington Board of Trade, look at changes to non - residential development charges; and THAT the outcome of the roundtable discussions be reported to Council. CARRIED RECORDING OF ANNOUNCEMENTS IN MINUTES Resolution #GPA- 554 -12 Moved by Councillor Neal, seconded by Councillor Traill THAT the Municipal Clerk be directed to prepare a report detailing how other area municipalities deal with announcements. MOTION LOST -15- 4 -15 General Purpose and Administration Committee Minutes November 12, 2012 COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA- 555 -12 Moved by Councillor Partner, seconded by Councillor Neal THAT the meeting adjourn at 2:35 p.m. MAYOR 4 -16 MAI -16- DEPUTY CLERK VUtSLIL WILL I INN REPORT # PSD- 051 -12 SYVAN "DEVELOPMENTS NOTICE OF COMPLETE AP I�L,.y,� LeaningtheWay AND PUBLIC MEETING The Municipality of Clarington. has received a Complete Applications for a .proposed Zoning By -law Amendment. APPLICANT: Syvan Developments PROPERTY: 86 Emily Street, Newcastle PROPOSAL: TO CONVERT AN EXISTING RESIDENTIAL BUILDING AND PROPERTY TO PERMIT PROFESSIONAL OFFICE AND LIMITED COMMERCIAL USE. FILE NO.: ZBA 2012 -0015 X -REF: SPA 2012 -0027 A Public Meeting to receive input on the application will be held on: DATE: Monday, November 26th, 2012 TIME: 9:30 a.m. - PLACE: Council Chambers, 2nd Floor, Municipal Administrative Centre, 40 Temperance'St., Bowmanville ON Additional information is . available between 8:30 a.m. and 4:30 p.m. at the Planning Services Department, 3rd Floor, 40 Temperance Street, Bowmanville, ON L1 C 3A6, or by calling Paul Wirch at '(905) 623 -3379 ext. 2418 or by e -mail at pwirch(aclarington.net. If you cannot attend the Public Meeting on November 26th you can also make a "deputation to Council' at their meeting on Monday, December 3rd, 2012, commencing at 7:00 p.m, If you wish to appear before Council, you must register with the Clerks Department by noon on Wednesday, November 28tH, 2012. APPEAL if a person or public body does-not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington, Planning Services Department before the by -law is passed, the person or public body. i) is not entitled to appeal the decision of Clarington Council-to the Ontario Municipal Board, and ii) may- not-be added as a party to the hearing of an appeal before the Ontario Municipal Board u ,*ss, in the opinion of the Board, there are reasonable grounds to do so. David J. Crome, M.C.I.P., R.P.P. 40 Temperance Street Director of Planning Services Bowmanville, ON Municipality of Clarington L1C 3A6 Dated at the Municipality of Clarington this 23rd day of October, 2012. Cc: LDO 5 -1 BALDWIN STREET co � N N � N , CO cn is Oo' • W - Q W W O OD N CHURCH STREET 0 31903 m O � N co c N rn W NORTH STREET � AL � CBOWIN 6TREE� � " J�j m { 1-0.0 o y ~ A O 3 ® EET i CHURCH STREET Qy . A N Q i z Q CL � 3 9 MILL STREET NORTH � ` m o N ORTH Gd 5 -2 PUBLIC MEETING REPORT # PSD- 052 -12 MUNICIPALITY OF CLARINGTON OFFICIAL PLAN REVIEW CORPORATION OF THE MUNICIPALITY OF CLARINGTON Compass to our Future NOTICE OF PUBLIC MEETING The Council of the Corporation of the Municipality of Clarington will consider the proposed Official Plan under Section 17 of the Planning Act, 1990, as amended. DETAILS The purpose of the Public Meeting is to receive input on proposed amendments to Clarington's Official Plan -and an associated Courtice Main Street Secondary Plan. The amendments include the introduction of the Courtice Main Street Secondary Plan, and changes to the Land Use Schedules and Official plan policies. The amendments will include policies that introduce: ➢ A Secondary Plan for the Courtice Main'Street including the existing Town Centre; ➢ Land use designations for Commercial', Commercial Mixed Use, Town Centre Commercial, Medium Density Residential, Low Rise High Density Residential, Mid Rise High Density Residential and Environmental Protection; ➢ Urban Design policies .for buildings and site design in the Courtice Main Street area; ➢ 'Conformity policies to the Provincial Growth Plan and Region of Durham Official Plan including sustainability and intensification; and ➢ Appropriate amendments to.the Clarington. Official Plan. Planning File No: COPA 2012 -0006 A Public. Meeting to receive input on the application will be held on: DATE: Monday, November 26, 2012 TIME: 9:30 a.m. PLACE: . Council Chambers, 2 "a Floor, Municipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario The proposed Official Plan Amendment, Secondary Plan and related information will be available Thursday,. November 8, 2012. It is available .for inspection between 8:30 a.m. and 4:30 p.m. at the Planning Services Department, 3`d Floor, 40 Temperance Street, Bowmanville, Ontario L1C 3A6. It.will also be available for review on the Official Plan Review Website http : / /www.clarington.net /ourplan /. Please contact Lisa Backus at (905) 623 -3379 extension 2413 or by e -mail at Ibackus(c7)ciarington.net with questions or comments about the material availability or content. If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting on Monday, December 3, 2012, commencing at 7:00 p.m. Should you wish to appear before Council, you must register with the Clerks Department by noon on Wednesday, November 28, 2012 to have your name appear on the Agenda. APPEAL If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington, Planning Services Department before the by -law is passed, the person or public body.' i) is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board; and ii) may not be added as a party to the hearing of an appeal before 'the . Ontarlo Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so. Dated at the Municipality of Clarington this 511— day of fQo . 2012. DaA . Crome, MCIP, RPP: 40 Temperance Street Director of Planning Services Bowmanville, Ontario Municipality of Clarington L1C 3A6 cc: LDO 5 -3 1'Ut5LII. IVILL I IIVIj REPORT # PSD- 053 -12 BONNY_DON LIMITED Ct the Way NOTICE OF PUBLIC MEETING The Municipality of Clarington has received an application for a proposed Draft Plan of Subdivision. . APPLICANT: Bonnydon Limited PROPERTY: Part Lot 30, Concession 2, former Township of Darlington, south of Durham Highway No. 2 and east of Trulls Road PROPOSAL: Proposed Draft Plan of Subdivision containing 17 single detached dwellings, 81 townhouse units and a medium density block for up to 58 units FiLE NO.: 18T -90022 (X -REF: DEV 90 -045 A Public Meeting to receive input on the application will be held on: DATE: Monday, November 26, 2012 TIME: 9:30 a.m. PLACE: Council Chambers, 2nd Floor, Municipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario Additional information relating to the application is available for inspection between 8:30 a.m. and 4 :30 p.m. (during July and August 8:00 a.m. and 4:00 p.m.) at the Planning Services Department, 3rd Floor, 40 Temperance Street, Bowmanville, Ontario L1 C 3A6, or by calling Carlo Pellarin (905) 623 -3379, extension 2408 or by e -mail at cpellarin @clarington.net Further details can be found on our website at clarington.net If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting on Monday, December 3, 2012, commencing at 7:00 p.m. Should you wish to appear before Council, you must register with the Clerks Department by noon on Wednesday, November 28, 2012 to have your name appear on the Agenda. If you wish to be notified of the decision of the Clarington Council in respect of the proposed plan of subdivision, you must make a written request to the Municipality of Clarington, Planning Services Department. APPEAL If a person or public body does not ' make oral submissions at a public meeting or make written submissions to the Municipality of Clarington, Planning Services Department in respect to the proposed plan of subdivision before the approval authority gives or refuses to give approval to the draft plan of subdivision, the person or public body. i) is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board, and ii) may not be added as a party to the hearing of an appeal before the .Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so. Dated at the Municipality of Clarington this day of Nof. 2012. David . Crome, M.C.I.P., R.P.P. 40 Temperance Street Director of Planning Services Bowmanville, Ontario Municipality of Clarington L1 C 3A6 5 -5 v O U ..d CL c 0 O d Q. O L. CL. 'l zl I J �l N .S Ch Z ZQ J� D U N N :3 Cl) co S u.t +1 Z L. O N v N .0 ® Cq W y- O 0 o ca Q— a. c.. J Q Q = LU CJ Z Q � Q Q U � B�pCK 39 M B�pOK 41 � Q) rn co 0 m � za E J O O A c c O m C O 5 -6 V.i L '.U,' N '•m,' <rl '''U N' ,' B1K33 el N' ' m b ' . 3� O I of a I "e ' o CQ • 35 I a Q , m .' C, g1K I N , , N _c' (' ' B1K al - K33 61 m' 'm / -0.ro' O U.� m N 4 °v 'ON' s Q p Oi 1 co Ilm 1 Z Of z U) 5 -6 DRAFT LIST OF DELEGATIONS GPA Meeting: November 26, 2012 (a) Brian Duncan, Senior Vice President, Darlington Nuclear, Regarding Ontario Power Generation, Darlington Nuclear — Operations Update 6 -1 � :14 ;Lei a I Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: November 26, 2012 Resolution #: By -law #: Report #: PSD- 051 -12 File #: ZBA 2012 -0015 Subject: TO CONVERT AN EXISTING RESIDENTIAL BUILDING AND PROPERTY TO PERMIT PROFESSIONAL OFFICE AND LIMITED COMMERCIAL USE RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report PSD- 051 -12 be received; 2. THAT provided there are no significant issues raised at the Public Meeting, it is recommended that the application to amend the Zoning By -law be approved, and that the draft Zoning By -law Amendment, as contained in Attachment 1 to Report PSD- 051 -12, be passed; 3. THAT the Durham Regional Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD- 051 -12 and Council's decision; and 4. THAT all interested parties listed in Report PSD- 051 -12 and any delegations be advised of Council's decision. Submitted by: Crome, MCIP, RPP Director of Planning Services PW /COS /ah November 16, 2012 Reviewed by: , ) s Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 REPORT NO.: PSD- 051 -12 PAGE 2 1. APPLICATION DETAILS 1.1 Owner: Theresa Vanhaverbeke in trust for Syvan Developments Limited 1.2 Proposal: To convert an existing residential building and property to permit: • Business, Professional or Administrative Office • Bank (Financial Office) • Commercial School • Child Care Centre (Day Nursery) • Retail Commercial Establishment • Light Service Shop • Personal Service Shop • Accessory Dwelling Units 1.3 Area: 918 m2 1.4 Location: 86 Emily Street, Newcastle 2. BACKGROUND 2.1 The Owner of the subject property currently operates a property management business from a commercial property on Robert Street in Newcastle. The Owner has expressed an interest to relocate their existing business to the subject site. As a result, on September 10, 2012, the Owner submitted an application to amend the Zoning By -law to accommodate the conversion of an existing residential dwelling in order to permit a professional office and limited commercial use. 2.2 At this time it is the Owner's sole intent to occupy the existing building on -site with the professional offices of their property management business. However, in order to provide the greatest flexibility in reusing this site in the future, the Owner has also requested permission for a number of additional commercial uses. 2.3 In converting the existing building to commercial use, the Owner has expressed his intent to preserve the exterior of the building while making only minor renovations to the interior at this time. 3. LAND CHARACTERISTICS AND SURROUNDING USES 3.1 The subject property is located on a principally residential street one block south of King Avenue West. This application represents the first conversion of a residential building to commercial use within this block of Emily Street (between Church Street and Baldwin Street). REPORT NO.: PSD- 051 -12 PAGE 3 3.2 The existing building is located on the easterly side of the property with the current and proposed parking area located in the centre and along the west side of the property respectively. 3.3 The building at 86 Emily Street is identified as a structure of merit on the Municipal list of heritage properties. Heritage merit buildings retain the majority of their original architectural features but are not the primary or secondary example of a single architectural style in Clarington. At this time, no significant cultural relevance or architectural features have been recorded for this property. FIGURE 1 View of the subject property from Emily Street facing north. 3.4 The surrounding uses are as follows: North - Commercial South - Low - density residential East - Vacant residential West - Low - density residential 4. PROVINCIAL POLICY 4.1 Provincial Policy Statement The purpose of the Provincial Policy Statement (PPS) is to promote efficient land use and development patterns in order to protect the environment, public health and safety and facilitate economic growth. REPORT NO.: PSD- 051 -12 PAGE 4 Redevelopment of land is encouraged where it represents compact form, occurs within an existing settlement area, is connected to existing services and does not negatively impact the natural environment. The subject land is located within the existing settlement area of Newcastle and possesses connections to existing Municipal services. In addition,. no negative impacts to public health or the natural environment are anticipated by this proposal. The proposed conversion from residential to commercial use is in keeping with the objectives of the Clarington Official Plan; it represents the kind of efficient land use and development pattern that is promoted by the PPS. The conversion of the subject property will help to reinforce the identification of King Avenue as the downtown of Newcastle and provide supplemental support for King Avenue as a main street. This application conforms with the Provincial Policy Statement. 4.2 Provincial Growth Plan The policies of the Provincial Growth Plan promote the creation of compact, complete communities that are transit - supportive and pedestrian - friendly. Part of the intent of the Growth Plan is to manage growth in a manner that will optimize existing infrastructure and support a strong economy. The first priority of growth shall be to seek to intensify within existing built up areas. The subject property lies within the built -up area, as identified by the Provincial Growth Plan. The Owner's proposed conversion from residential to commercial use will achieve the objectives of the Growth Plan to maintain a complete community and support a strong economy. Though not proposed at this time, this application may facilitate the future intensification of this site through the introduction of a broader range of land uses than are permitted today. This application conforms with the policies of the Provincial Growth Plan. 5. OFFICIAL PLANS 5.1 Durham Regional Official Plan The Durham Regional Official Plan designates the subject property "Regional Centre ". Regional Centres shall be developed as the main concentration of commercial, residential, cultural and government functions within urban areas. This proposal conforms with the Durham Regional Official Plan. 5.2 Clarinqton Official Plan The Clarington Official Plan designates this property as "Street- Related Commercial Area" within the Newcastle Village Centre Secondary Plan (NVCSP). ME REPORT NO.: PSD- 051 -12 PAGE 5 The goal of the Plan is to "strengthen the role of the Village Centre as the functional and symbolic point of economic, social and cultural activity in Newcastle Village." One of the objectives identified in the NVCSP that will assist in achieving this goal is to "provide for the redevelopment of the Village Centre with emphasis on increased densities..." Though intensification is not proposed at this time, expanding the range of permitted land uses could lead to future intensification of this site. Within the NVCSP, the "Street- Related Commercial Area" designation permits the following uses: • retail, personal service and. office uses; • residential dwellings generally above the ground floor; • recreational and cultural uses including theatres and places of entertainment but not including video arcades and adult entertainment uses; and • community facilities. Each of the proposed land uses requested by the Owner conforms with the "Street - Related Commercial Area" designation. Section 10 of Report PSD- 051 -12 includes further discussion of the proposed land uses, off - street parking and an explanation of how the urban design policies of the NVCSP will be addressed. This application conforms with the policies of the Clarington Official Plan. 6. ZONING BY -LAW 6.1 Zoning By -law 84 -63 zones the subject parcel of land "Urban Residential Type 2 (R2) ". The Owner has requested that the zone category be amended from "R2" to an appropriate commercial zone sufficient to permit all of the requested uses. The proposed Zoning By -law Amendment is seeking the broadest possible redevelopment options for this property while being mindful to respect the existing residential character of this block of Emily Street. 7. PUBLIC NOTICE AND SUBMISSIONS 7.1 Public notice was given by mail to each landowner within 120 metres of the subject site and a public meeting notice sign was installed on the property. The public notice was also posted on the Municipal website and in the Planning Services electronic newsletter. REPORT NO.: PSD- 051 -12 8. AGENCY COMMENTS 8.1 The Durham Regional Planning Department has no objections to the proposed change in land use. 9. DEPARTMENTAL COMMENTS 9.1 Emergency and Fire Services / Engineering Services The Emergency and Fire Services Department along with the Engineering Services Department have confirmed that they have no objection to the approval of this application. 9.2 Finance Department The Finance Department has confirmed that the taxes on this property have been paid up -to -date. 10. DISCUSSION 10.1 The development and growth of downtown Newcastle will require the presence of various residential and non - residential uses in order to achieve long -term viability. The Owner has requested permission to operate the following office, retail and service uses. Office Use Business, Professional or Administrative Office Bank (Financial Office) Service Use Commercial School Child Care Centre (Day Nursery) Light Service Shop Personal Service Shop Retail Use Retail / Commercial Establishment 10.2 Each of the proposed uses conform with the goal and objectives of the Newcastle Village Centre Secondary Plan as well as the general policies of the Clarington Official Plan. It is anticipated that the proposed uses will have a limited impact on the existing residential character of this block of Emily Street. REPORT NO.: PSD -051 -12 PAGE 7 10.3 10.4 10.5 10.6 Accessory Dwelling Unit In traditional downtown areas, accessory dwelling units are permitted as a compliment to the principal use of commercial properties. This is commonly implemented by the inclusion of apartments on the upper floors of mixed -use buildings while commercial uses occupy the ground floor. If this application is approved, residential use will no longer be permitted on this property unless they are preceded by an approved commercial use. The proposed Zoning By -law Amendment will not permit the subject property to be exclusively used for residential apartments. Urban Design The Newcastle Village Centre Secondary Plan (NVCSP) requires the adaptive reuse of structures which possess historic or architectural significance. The Owner's proposed occupancy and preservation of the existing building conform with the NVCSP. In conjunction with the maintenance and reuse of the existing building, the conversion of the subject property for commercial use will need to address three other urban design considerations identified within the NVCSP: The parking.area which abuts Emily Street must be screened using high - quality landscaping; Outdoor storage is considered incompatible with the character of heritage downtowns and is not permitted; and Drive - through facilities are not desirable in Village Centres and are expressly prohibited in the NVCSP due to their impact on the pedestrian environment, their incompatibility with adjacent uses and their conflict with the built -form objectives of the Official Plan. Parking The Zoning By -law sets out parking ratios for permitted uses. Each of the commercial uses requested by this application requires the provision of on -site parking at a ratio of one space for every 30m2 of gross /total floor area. The floor area of the existing building measures 145m2 requiring the provision of five on -site parking spaces. The Owner is proposing to provide six parking spaces, including one barrier -free parking space. The parking spaces that are provided on this property exceed the minimum parking space ratio required by the Zoning By -law. Any future apartments) will be required to provide on -site parking in addition to the parking already calculated for the commercial uses. Should an apartment use be requested in the future an update to the on -site parking requirements may be required at that time. Proposed Zoning By -law Amendment The proposed Zoning By -law Amendment, included as Attachment 1 to Report PSD- 051-12, was created to address the specific request of the Applicant. However, it also contains regulations which are not currently relevant to this property. It is expected 8 -7 REPORT NO.: PSD- 051 -12 PAGE 8 that, as other properties within the Street - Related Commercial Area designation begin to convert from residential to commercial or mixed -use, the proposed Zoning By -law Amendment will be universally applicable to other properties as well. By crafting the Zoning By -law Amendment in this way, the Municipality is able to implement the goals and objectives of the Newcastle Village Centre Secondary Plan for the current proposal as well as future conversions. 11. CONCLUSION 11.1 The proposed uses would be a welcome complement to existing commercial development in downtown Newcastle. By incorporating the urban design considerations of the Secondary Plan, the proposed uses can be incorporated into the character of the Emily Street neighbourhood without detracting from the residential nature of the block. 11.2 The purpose of Report PSD- 051 -12 is to satisfy the requirements for a Public Meeting under the Planning Act. Provided there are no significant issues raised at the Public Meeting, and based on the comments in this report, it is recommended that the rezoning application submitted by Theresa Vanhaverbeke in trust for Syvan Developments Limited be approved, and that the draft Zoning By -law Amendment, as contained in Attachment 1 to Report PSD- 051 -12, be passed. CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Paul Wirch, Planner II Attachments: Attachment 1 - Zoning By -law Amendment List of interested parties to be advised of Council's decision: Theresa Vanhaverbeke Edmond Vanhaverbeke Durham Regional Planning Department Municipal Property Assessment Corporation E: Attachment 1 To Report PSD- 051 -12 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW NO. 2012- being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By -law 84 -63, as amended, of the Corporation of the Municipality of Clarington for ZBA 2012 -0015; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 11 Section 2 "DEFINITIONS" is hereby amended by adding thereto, the following definition as follows: "Floor Space Index (FSI) Shall mean the ratio of the total floor area of a building or buildings (excluding enclosed parking areas, loading facilities and garbage rooms) to the area of the lot on which the building or buildings are located. For example, a floor space index (FSI) of 2.0 would indicate that the total floor area of a building could be up to two times the area of the lot on which it is located." 2. Section 16.5 "SPECIAL EXCEPTIONS — GENERAL COMMERCIAL (Cl) ZONE" is hereby amended by adding thereto, the following new Special Exception zone 16.5.13 as follows: "16.5.13 General Commercial Exception (C1 -13) Zone Notwithstanding Section 3.16 a., 3.16 i.(ii), 3.16 i.(iii), 16.1 b. and 16.3 those lands zoned C1 -13 as shown on the Schedules to this By -law shall be subject to the following uses and regulations: a. Permitted Non - Residential Uses i) Business, Professional or Administrative Office; ii) Day Nursery; iii) Financial Office; iv) Retail / Commercial Establishment; v) School, Commercial; vi) Service Shop, Light; and vii) Service Shop, Personal. b. A drive - through facility is not permitted. C. 8 -10 Regulations for Non - Residential Uses i) Yard Requirements: a) Front Yard (i) Minimum 3 metres (ii) Maximum 6 metres b) Interior Side Yard (minimum) (i) from a Residential Zone 3 metres (ii) from all other Zones 1.25 metres c) Exterior Side Yard (i) Minimum 3 metres (ii) Maximum 6 metres d) Rear Yard (minimum) (i) from a Residential Zone 7.5 metres (ii) from all other Zones 1.25 metres ii) Building Height: a) Maximum 4 storeys b) Minimum on a corner lot 6 metres iii) Floor Space Index (maximum): 0.75 iv) Landscaping (minimum): a) Landscaped Open Space 25 percent b) All parking areas shall be separated from abutting public streets and adjacent Residential Zones by a landscape strip having a minimum width of 3 meters. c) All parking areas shall be screened from abutting public streets through the use of a fence or screen wall measuring between 0.75 metres and 1.2 metres in height: v) Building Entrances: Each building shall have at least one public entrance which faces a public street. If a building is located on a property which possesses frontage onto more than one public street only one street - facing, public entrance is required. vi) Outdoor storage is prohibited. vii) Loading Space Nil ix) Parking Requirements: a) Non - Residential (minimum):' One parking space for each 30 square metres of gross floor area of the building directly related to the.specified permitted use. b) Residential: As per the requirements contained within the Parking Space Requirement Table. c) No motor vehicle parking space or drive aisle to a parking space shall be located between a building and a street line. 3. Schedule "5" to By -law 84763, as amended, is hereby further amended by changing the zone designation from "Urban Residential Type Two (R2) Zone" to "General Commercial Exception (C1 -13) Zone" as illustrated on the attached Schedule "A" hereto. 4. Schedule "A" attached hereto shall form part of this By -law. 5. This By -law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 of the Planning Act. BY -LAW passed on this day of 2012. Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk 8 -12 123 119 41 115 109 101 91 8583 777573 1036 112 122 L, :4 1 1 � 1 4� :14 0 0 7 A I 1l1 =A WC ► i Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: November 26, 2012 Report #: PSD- 052 -12 Resolution #: By -law #: File #: COPA 2012 -0006 Subject: OFFICIAL PLAN AMENDMENT FOR COURTICE MAIN STREET SECONDARY PLAN RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD- 052 -12 be received; 2. THAT the proposed Secondary Plan and Official Plan Amendment continue to be reviewed by staff and that a further report be prepared following the receipt of additional agency and public comments; and 3. THAT the interested parties listed in Report PSD- 052 -12 and any delegations be advised of Council's decision. Submitted by: avi . Crome, MCIP, RPP Director of Planning Services LB /COS /sn /df /ah 19 November 2012 Reviewed by: Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 8 -13 REPORT NO.: PSD- 052 -12 PAGE 3 3. COURTICE MAIN STREET BACKGROUND 3.1 The Courtice Main Street Planning Study The CMS area is a regional corridor and is one of the primary intensification areas in Courtice and Clarington. Its development is central to the intensification forecast for the Municipality as well as other regional and local planning initiatives. Regional Official Plan Amendment 128 (ROPA 128) forecasts a minimum of 6,181 intensification units for all of Clarington between the years 2015 -2031. Corridors play an important role in structuring urban form, and aligning development with transportation and infrastructure goals. Corridors are areas of transition that have a mix of residential and commercial uses. The CMS project has developed integrated solutions for land use, transportation, services, built form and streetscaping with emphasis on pedestrians and public transit in order to create a community identity and opportunities. for development to the year 2031. 3.2 Project Chronology The CMS project has included extensive public participation, the Municipality hosted three open houses, a workshop, and this statutory public meeting. In addition the Robinson Creek and Tooley Creek Watershed Management Plan and the Harmony, Farewell and Black Creek Watershed Study were essential components of providing up -to -date planning of this area. All reports were made available though the Official Plan Review webpage. 2009 • The Robinson Creek and Tooley Creek Watershed Management Plan (RTWMP) was initiated by the Municipality of Clarington. • The first open house for the CMS project was held and consisted of a Community Vision Workshop. Approximately 60 residents and business owners attended to discuss the strengths and weaknesses of the CMS study area and participated in the setting of general goals and visions for the redevelopment of the area. • CLOCA presented an existing conditions report for the Black Harmony Farewell Watershed to the public at an Information Centre. 2010 • The Courtice Main Street Study'Issues Review Paper was issued. It provided the historic, legal and planning context for the development of a planning framework for the CMS area and served also as an important tool to inform and educate the public and business community on the planning process and dynamics associated with this exercise. • A second open house was held at which the different parts of the CMS were looked at in more detail, which included an interactive workshop where participants provided input in developing a concept plan. During this workshop RM REPORT NO.: PSD- 052 -12 Flaw PAGE 4 participants stressed the idea that the Town Centre area should be the focus of public and civic amenity activities and various cultural uses, and not just a commercial plaza. • The Robinson Creek and Tooley Creek Watershed Management Plan Existing Conditions report was presented to the public at an Open House along with target setting. A third open house was held to present and discuss the proposed Courtice Main Street Master Development Plan. Approximately 40 residents and business owners attended. • The Courtice Main Street Master Development Plan Report was presented at a public meeting before the General Purpose and Administration Committee. It was approved in principle and staff were directed to prepare the Secondary Plan for the Courtice Main Street to implement the Master Development Plan. 2011 • The Natural Heritage System for the Robinson Creek and Tooley Creek Watershed, including the functional system (existing on the ground today) and the targeted system (areas that could be targeted for restoration to improve the functional system) were presented to the public at the Open House. • The Draft Robinson Creek and Tooley Creek Watershed Management Plan was released for review. Comments were received and additional stakeholder meetings, were held. • A second public information centre was held to present the Black/Harmony /Farewell Watershed Plan scenario analysis, management plan recommendations and next steps to the public. 2012 • The final Robinson Creek and Tooley Creek Watershed Management Plan was approved by the CLOCA Board of Directors. It was subsequently received by Clarington Council. A fourth CMS project open house was held and included a presentation of a draft Secondary Plan and implementing Official Plan amendment. • The Black/Harmony /Farewell Creek Watershed Plan was presented in draft at an Open House. A number of stakeholder sessions have also been held with the stakeholders including municipal and regional staff throughout this process. All these reports have also been posted on either the Official Plan Review website (www.clarington.net /ourplan) or the CLOCA website (www.cloca.com) REPORT NO.: PSD- 052 -12 PAGE 5 3.3 Current Conditions 3.3.1 Existing Built Form and Uses Durham Highway 2 (Courtice Main Street) through the project area supports an assortment of uses and built form including the commercial district in the west, a mix of small plazas, single family dwellings, incubator type retail /service uses within residential buildings, and vacant lots. Sensitive natural heritage features (Farewell and Black Creeks, headwaters of the Robinson Creek, the woodlands in the Town Centre and the high volume groundwater recharge area in and surrounding the Town Centre) have also been identified throughout the CMS project area. These features may impede development on the one hand but have the potential to be sensitively integrated into the development of the corridor and contribute towards an urban form and scale that is more environmentally friendly and sustainable. The relatively shallow depth and narrow lot frontages of multiple properties along Highway 2, coupled with required setbacks from sensitive natural heritage features pose certain challenges for larger development proposals and will require land assembly and consolidation of parcels and vehicular access points. The majority of the CMS properties are occupied by many single storey and single use buildings and development density that are incompatible with the vision of the Secondary Plan, which will require significant redesign and redevelopment. Compatible land use development will form an integral part of any development or redevelopment project and may require special studies in terms of noise and shadow impacts, parking provisions, etc. 3.3.2 Infrastructure within the CMS project area, Regional Sanitary Service: Most of the CMS area is on private septic systems, except for the former Courtice West Shopping District up to Centrefield Drive, and a section between Prestonvale Road and Sandringham Drive that has just been serviced with a municipal sanitary sewer along Highway 2. Sanitary sewer service will be the largest impediment for the redevelopment of the area. Regional Water Service: All of the lands within the CMS are serviced with municipal water with the exception of the properties fronting onto Durham Highway 2 between Richard Gay Avenue and.Trulls Road. Stormwater Management: The section of the CMS west of the Farewell Creek has storm sewer systems in place but redevelopment of sites may necessitate the introduction of stormwater quality control measures and additional quantity controls. The storm sewer system east of the Farewell Creek would require additional stormwater control for redevelopment, likely many of these on site. 8 -17 REPORT NO.: PSD- 052 -12 PAGE 6 Road network: Durham Highway 2 through Courtice is the "back bone" of the CMS area. It is classified as a Type B Arterial Road under the jurisdiction of the Regional Municipality of Durham. 3.3.3 Cultural Heritage There are twenty -one (21) Cultural Heritage Resource buildings located within the CMS area. These buildings are not designated under the Ontario Heritage Act however the protection and integration of these structures in the redevelopment of the CMS will be encouraged whenever possible. 4. POLICY ANALYSIS 4.1 Provincial Policy Statement The Provincial Policy Statement 2005 (PPS) states that municipalities shall promote: • opportunities for intensification and redevelopment that respond to the local context of existing buildings; and • the availability of suitable existing and planned infrastructure required to accommodate anticipated needs. The PPS stipulates that appropriate development standards should be promoted which facilitate intensification, redevelopment and compact form, while maintaining appropriate levels of public health and safety, and it also requires municipalities to set minimum targets for intensification and redevelopment within built -up areas, however where Provincial targets have been set (Growth Plan) those are to be used as the minimum. The PPS requires Municipalities to promote economic development and competitiveness by providing for a diversified economic base, to take into account the needs of existing and future businesses, and ensuring the provision of necessary infrastructure to support current and estimated employment needs. The PPS calls for the promotion of a land use pattern, density and mix of uses that minimizes the length and number of vehicle trips and supports the development of viable choices and plans for public transit and other alternative transportation modes, including commuter rail and bus. The PPS states that the diversity and connectivity of natural heritage features in an area, and the long -term ecological function and biodiversity of natural heritage systems should be maintained, restored, or where possible, improved, recognizing linkages between and among natural heritage features and areas, surface water features and ground water features. REPORT NO.: PSD- 052 -12 4.2 Provincial Growth Plan PAGE 7 The Growth Plan stipulates that population and employment growth will be accommodated by directing a significant portion of new growth to the built -up areas of the community through intensification and by focusing intensification in specific areas. The CMS is within Clarington's designated Built Boundary and has been delineated through ROPA 128 as an intensification corridor. The Growth Plan requires population and employment growth be accommodated by reducing the dependency on the automobile through the development of mixed -use, transit - supportive, pedestrian friendly urban environments. Building compact, vibrant and complete communities is one of the key guiding principles of the Growth Plan. The term "Complete Community" refers to a community that meets people's needs for daily living throughout an entire lifetime by providing convenient access to an appropriate mix of jobs, local services, housing and community infrastructure. The Growth Plan requires all intensification areas be planned and designed to: • provide a diverse and compatible mix of land uses, including residential and employment uses; • provide high quality public open spaces with site design and urban design standards that create attractive and vibrant places; • support transit, walking and cycling for everyday activities; and • generally achieve higher, densities than surrounding areas whilst achieving appropriate transition of built form. The Growth Plan also: • specifies that in the planning for the development, optimization and or expansion of existing transportation corridors, the municipality and other public agencies will support opportunities for multi -modal use where feasible and consider separation of modes within corridors, where appropriate; • requires municipalities to integrate pedestrian and bicycle networks into transportation planning in order to provide safe and comfortable travel for pedestrians and cyclists and to provide linkages between intensification areas, adjacent neighbourhoods and transit stations; • stipulates that an appropriate range of community infrastructure (e.g. community facilities) should be planned to meet the needs from population changes and to foster complete communities; and • encourages municipalities, in conjunction with conservation authorities, to prepare watershed plans and use such plans to guide development decisions, including the identification of natural heritage features and areas that complement, link, or enhance natural systems. 8 -19 REPORT NO:: PSD- 052 -12 4.3 M Durham Regional Official Plan PAGE 8 The Durham Regional Official Plan (DROP) designates the CMS as a Regional Corridor. Similar to the Growth Plan, the DROP requires the development of corridors to promote public transit ridership through high quality urban design, higher residential densities and compact form, and to achieve a mix of commercial, residential, employment and institutional uses. The Regional Official Plan states that Regional Corridors shall be planned and developed as mixed -use areas, which include residential, commercial and service areas with higher densities, supporting higher order transit services and feature a high degree of pedestrian oriented design. ROPA 128, the Region of Durham's conformity amendment to implement the Growth Plan, has added specific performance criteria to the redevelopment of regional corridors and town centres including: ' ROPA ,128 standards Main Street (Hwy. 2) Town 'Centre—, Density* At least 60 units per At least 75 units /gross aross hectare hectare Floor space index ** 12.5 12.5 1 Gross [Density]: is a means of measuring the ratio of people, jobs or units to a broad land area (e.g. greenfield areas). For the purposes of this Plan, the measurement excludes significant natural heritage features. ** Floor Space Index (FSI): means the ratio of gross floor area of a building to its respective lot area. For example, a lot with an area of 10,000 square metres would support a building of 25,000 square metres of more, based on an FSI of 2.5 (ratio of 2.5:1). The Regional Official Plan designates the southeast corner of Durham Highway 2 and Trulls Road as a Regional Centre and it requires the area: • be planned and developed as a concentration of urban activities, providing a fully integrated array of community, office, service and shopping, recreational and residential uses; • generally function as a place of symbolic and physical interest for the residents, and provide identity to the surrounding area; • be the primary and priority locations for public investment, including public buildings and community facilities and services; and • the built form should be an appropriate mix of high -rise and mid -rise development as determined by the area Municipality. REPORT NO.: PSD- 052 -12 PAGE 9 The Region of Durham has also developed a long term transit strategy and arterial corridor guidelines. The ultimate right -of -way of Highway 2 through Courtice (up to 36m), the urban and streetscape design and transportation policies in the Secondary Plan have incorporated the Region's long term transit strategy and arterial design guidelines. 4.4 Other Regional and Conservation Authorities Policy Documents 4.4.1 Durham Region Arterial Corridor Guidelines In February 2007, the Durham Regional Council adopted the Arterial Corridor Guidelines to help guide the evolution of the Region's higher order transportation network towards creating a more attractive, pedestrian and transit supportive environment. The Master Development Plan and the Secondary Plan reflects these guidelines. The Arterial Corridor Guidelines are intended to assist in promoting a balance between mobility and liveability in the planning, design and construction of features within and abutting the public road allowance. These guidelines represent a toolbox of potential strategies and common reference points to be applied in the process of the planning and design of arterial road corridors by the Region of Durham, the various municipalities, the public and other interested parties. The guidelines are intended to supplement, not replace, existing transportation guidelines and design standards. 4.4.2 Durham Region Long Term Transit Strategy The Region's Long Term Transit Strategy (LTTS) completed in March 2010, identifies Durham Highway 2 as the priority route for inter - Regional transit service by Bus Rapid Transit (BRT) and possibly Light Rail Transit (LRT). The purpose of the LTTS is to develop a long -term regional transit strategy that considers multi -modal transportation alternatives as they relate to and impact transit. This includes looking at rapid transit as a component of sustainable transportation options that will help the Region address anticipated transportation demands to 2031 and beyond. The LTTS is intended to provide specific directions regarding the role that rapid transit will take in the years to come, including the identification of specific transit corridors. The Proposed Secondary Plan are supportive of long term transit vision for Courtice. 4.4.3 Black /Harmony /Farewell Creek Watershed Plan The Black Harmony Farewell Creek Watershed Plan ( BHFWP), 2012 encompasses most of the CMS. The only exception to this is the southern portion of the Town Centre, which lies within the Robinson Creek Watershed. The BHFWP has identified portions of the Town Centre as a High Volume Groundwater Recharge area. A high volume groundwater recharge area simply means an area where the predicted groundwater recharge rate is greater than the 8 -21 REPORT NO.: PSD- 052 -12 PAGE 10 average groundwater recharge rate for a typical watershed. Maintaining infiltration in these areas is critical to the overall health of the watershed. The function of high volume groundwater recharge should be protected to ensure pre - development infiltration rates. The BHFWP has also identified portions of the natural heritage system along the Farewell and Black Creek Valleys, and within the Town Centre. The BFHWP recommends protection of the natural heritage system and that development within the watershed should not result in the net loss of area of the natural heritage system. This watershed plan was presented to the public and agencies in draft form on November 6, 2012 4.4.4 Robinson Creek and Tooley Creek Watershed Management Plan, 2012 Two Public Information Centres were held during the preparation of the Robinson Creek and Tooley Creek Watershed Management Plan. The final Watershed Plan was approved by the CLOCA Board of Directors in January 2012. It was subsequently received by Clarington Council on January 23, 2012 and was referred to staff for consideration during the Official Plan Review process. Resolution #GPA- 024 -12 also directs staff to use the Watershed Management Plan in the preparation of the Courtice Main Street Secondary Plan. The RTWMP has identified the existence of a "High Volume Groundwater Recharge Area ", in various locations throughout the CMS area, including the Town Centre. The RTWMP has also recommended that development in the southeast quadrant of Durham Highway 2 and Trulls Road should maintain pre - development groundwater infiltration rates, post - development. Combined, these factors contributed to the WMP recommendation that the area south of Durham Highway 2 and east of Trulls Road be designated a Special Study Area and that further investigation of planned development and mitigation measures, to promote recharge and reduce flooding, be undertaken. The above mentioned issues identified in the RTWMP triggered the preparation of a Natural Heritage Evaluation for the lands within the Courtice Town Centre area, to provide the information on the terrestrial characteristics of the lands affected by high volume groundwater recharge. Further details of the Natural Heritage Evaluation and its key recommendations are discussed in the following Section. 4.4.5 Natural Heritage Evaluation A Natural Heritage Evaluation by SLR Consulting (Canada) Ltd., was issued in February 2012, it was prepared generally for the lands located in the southeast quadrant of Durham Highway 2 and Trulls Road. This Evaluation further identified the implications of both the Robinson and Tooley Creeks Watershed Plan and the Black /Harmony /Farewell Watershed Plans on the CMS Secondary Plan. Ra REPORT NO.: PSD- 052 -12 PAGE 11 The Natural Heritage Evaluation provides scientific evidence in support of protection of the natural heritage features identified at the southeast quadrant of Durham Highway 2 and Trulls Road. Generally the study recommends that in order to maintain the natural heritage features and functions on the subject lands the following guiding principles should be followed: • Although lands have multiple landowners, the natural features on the property should be studied and managed as a functional unit. • An Environmental Impact Study (EIS) should be completed prior to a proposed change in land use to demonstrate that the key natural heritage features and functions of the area are maintained or enhanced as a whole functioning unit. • High functioning areas should be identified and designed for protection. • Engineering and Hydrogeological studies should be undertaken to demonstrate the maintenance of water infiltration and that post development flows are maintained to pre - development levels. The implications of the above recommendations are further discussed in Section 5.7 (Staff Comments). 4.5 Clarington Official Plan The lands within the CMS area currently have a multitude of designations including: • Town Centre • Courtice West Shopping District • Urban Residential with a High Density Residential symbol • 3 Neighbourhood Centre symbols • Special Policy Area F — King Street Corridor Redevelopment Area • Special Policy Area E — Commercial/industrial Redevelopment District • Environmental Protection See Figure 2.an extract from Map A2 Land Use, Courtice Urban Area on the following page. The Clarington Official Plan contains specific goals and objectives to guide the development of Town Centres. Town Centres, shall: be developed as the main concentration of urban activity in the community, providing a fully integrated array of retail and personal service, office, residential, cultural, community, recreational and institutional uses. function as the focal point of culture, art, entertainment and civic gathering, be places of symbolic and physical interest for residents, and foster a sense of local identity. be comprehensively developed through a Secondary Plan, which shall encourage and provide for residential and /or mixed use developments in order to achieve higher densities and reinforce the objective of achieving a diverse mix of land uses, and to redevelop and intensify with a wide array of uses. 8 -23 REPORT NO.: PSD- 052 -12 Figure 2. Map A2 Land Use Courtice Urban Area. Municipality of Clarington Official Plan August 2010 Consolidation. PAGE 12 -- URBANBOUNDARY ®FUTURE URBAN RESIDENTAL nURBAN RESIDENTIAL MEDIUM DENSITY RESIDENTIAL HIGH DENSITY RESIDENTIAL TOWN CENTRE COURTICE WEST SHOPPING DISTRICT NEIGHBOURHOOD CENTRE HIGHWAY COMMERCIAL PRESTIGE EMPLOYAIENTAREA LICHT INDUSTRIAL AREA GENERAL INDUSTRIAL AREA BUSINESS PARK UTILITY ENVIRONMENTAL PROTECTION AREA GREEN SPACE WATERFRONT GRI:ENWAY COLUAUNITY PARK ® DISTRICT PARK ®NEIGHBOU"OOD PARK PUBLIC SECONUANY SCHOOL SEPARATE. I� SECONDARY SCHOOL PUBLIC ELEMENTARY SCHOOL SEPARATE ELEMENTARY SCHOOL - SECONDARY PLANNING AREA ••••••••� SPECIAL POLICY AREA ........... SPECIAL 67 UDY AREA Cam GOSTATION The Official Plan also contains specific urban design guidelines for Town Centres that supports: • the creation of active street life through the provision of squares, street - related buildings, and other amenities; • the provision of quality streetscaping, defining the street edge through continuous building facades; • developing a transit supportive environment; and • locating and designing buildings and open spaces that are safe through the provision of easy access, multiple routes and unobstructed views from streets and buildings. 4.6 Comprehensive Zoning By -law 84 -63 There are multiple zones within the boundaries of the Courtice Main Street. The majority of the existing zoning categories and associated regulations are not consistent with the vision for the CMS Secondary Plan, specifically with regard to built form and scale. Subsequently, the majority of them will not likely be carried forward into an implementing zoning by -law amendment for the CMS. 8 -24 REPORT NO.: PSD- 052 -12 5. COURTICE MAIN STREET 5.1 Proposed Vision PAGE 13 5.1.1 The Courtice Main Street will become a community hub for the residents that provide a broad mix of retail, living, and amenity, and transportation choices to the community and businesses. The Secondary Plan area will: • Balance ROPA 128 density and built form targets with local character and scale to create a compatible and attractive built form, as well as and public places with a distinctive community image to foster social interaction — place making; • Recognize current businesses and create opportunities for new commercial, service and residential uses to create a more compact and diverse land use district; • Ensure that new and redevelopment proposals fulfill the policy objectives for intensification, mixed use development, and pedestrian and transit oriented development; and • Develop a unique Courtice community theme — "Clarington's Green Link" through the protection and enhancement of the Farewell and Black Creeks and other key natural heritage features. The Plan envisions new developments integrating these natural features; the Green Link should be complemented by municipal initiative such as streetscaping, greenway features and trails. 5.2 The Courtice Main Street Secondary Plan The Courtice Main Street Secondary Plan is a combination of policies, mapping and Urban Design Guidelines. The proposed land uses in the Secondary Plan include the following key components: Commercial This area (former Courtice West Shopping district) is the western gateway to Clarington where the main focus remains retail and service uses at grade, but the intent is to redevelop and intensify this area by introducing more compact, mixed - use development with buildings oriented towards the street edge. • Mid -Rise High Density Residential This designation is assigned to large tracks of vacant lands located south of Durham Highway 2, immediately adjacent and west of the Farewell Creek valley and lends itself to be developed into a high density residential node based on past approvals for apartment buildings. Limited retail and service floor space will be permitted at grade along the street front of Durham Highway 2, based on previous approvals. Commercial Mixed -Use This area consists of a cluster of properties that are already characterized by a mixture of low density residential, retail and service uses. Properties within this designation will be redeveloped to introduce more intensive retail and service uses at grade with residential uses generally on upper floors. 8 -25 REPORT NO.: PSD- 052 -12 am PAG E 14 Medium Density Residential This designation is assigned to those properties along Durham Highway between the "Commercial Mixed -Use" area and Courtice Road that have a relatively shallow lot depth and are located adjacent to low density residential uses. The main focus is residential intensification up to a maximum of 4 storeys with limited non - residential uses at grade. Low Rise High Density Residential This designation is assigned to pockets of properties located between Medium Density Residential areas and which have more lot depth where residential buildings with greater mass and height can be accommodated. The main focus is residential intensification up to a maximum of 6 storeys with limited non- residential uses at grade Community Facility This designation is assigned to the property on Trulls Road that already houses a fire and police station. Environmental Protection This designation encompasses natural heritage features and flood line areas e.g. the Farewell and Black Creek valleys systems, and significant woodlots and wetlands. Lands within this designation shall not be available for urban development. Town Centre Commercial The lands located at the southeast of the corner of Trulls Road and Highway 2, most of which is currently undeveloped, is the primary focus for major new commercial use development at grade within a mixed -use built -form. This area is also intended to become the focal point of culture and civic gathering in Courtice that will benefit from high visibility from Highway 2 and Trulls Road. The existence of sensitive natural heritage features and a high volume groundwater recharge areas on parts of these lands require the preparation of an environmental impact study to determine which parts can be developed and which needs protection from development. It is also stipulated that development in the Town Centre may only proceed after the approval of a comprehensive development and phasing plan, which will essentially be informed by the environmental impact studies. • Special Study Area The southern portion of the lands within the Town Centre have been designated Special Study. These lands have been identified in background studies as having environmentally sensitive features and functions. The precise limits of the lands to be designated Environmental Protection and Town Centre Commercial will be determined through further environmental studies and through existing and future planning applications. REPORT NO.: PSD- 052 -12 5.3 Related Clarington Official Plan Amendments PAG E 15 To facilitate the desired development along the CMS, amendments to existing Clarington Official Plan policies will be required. The changes will include; • remove certain Special Policy areas and designations such as the "Courtice West Shopping District" and replacing it with a corridor designation; • amending some of the existing land use designations on Map A; • amendments to population and household targets in the neighbourhood planning units associated with the CMS, by creating a new neighbourhood planning unit "Courtice Main Street" along Durham Highway 2 to make provision for residential intensification along the CMS; • the CMS area will be identified and added as a Community Improvement Area. This will recognize the corridor as a priority area for redevelopment into a mixed - use development district and will provide a planning tool to provide incentives and possibly access funding for infrastructure, upgrading and economic development once a CIP is prepared; and • Part 6 of the Official Plan is being amended by adding a Secondary Plan which explains the vision, framework and guidelines for the CMS and adopts them as policy. Map A of the Secondary Plan has also identified a network of existing and future public roads and private laneways. This interconnected network responds to the existing characteristics and the future vision for the CMS. It maximizes property frontages and optimizes vehicular access and movement through and within the mixed -use corridor. Two proposed private streets (eventually to be assumed by the municipality) form the main grid within the Town Centre area. A finer hierarchy of local roads and /or private laneways within the Town Centre will be established through a comprehensive development and phasing plan, as set out in Section 5.5.4 of the proposed Secondary Plan. 5.4 Public Meeting Notice Public notice for the Public Meeting on the draft proposed amendment was provided it accordance with the provisions of the Planning Act and the Municipality of Clarington Official Plan. The meeting notice was mailed the interested parties list as well as to property owners located within 120m of Durham Highway 2 within the study are and around the Town Centre. The notice was placed in the local newspaper on November 21, 2012. The Public Meeting notice and supporting documentation has been available on the Official Plan review website and the Municipality of Clarington website since November 8, 2012. The proposed Official Plan Amendment and Secondary Plan for the CMS project has also been circulated to internal and outside agencies for comments. 8 -27 REPORT NO.: PSD- 052 -12 PAGE 16 5.5 Public Submissions Throughout this CMS project we have received a number of written submissions from the public. Some have been in response to the documents produced (Issues Report and the Master Development Plan Report), or as a result of an information session. The majority of comments received from the public were property specific, and usually either requesting inclusion or exclusion from a particular land use designation. Other comments included: Questions regarding the timing and cost for the provision of sanitary, water and storm sewers throughout the CMS area Whether the proposed land use designations would alleviate the red -tape associated with expanding a legal non - conforming use The need to include the required size of the public square to be provided in the Town Centre Commercial designation The revised draft plan of subdivision proposed by Bonnydon Limited referenced in Report PSD- 053 -12 was submitted as input into the Secondary Pan process. Within the Town Centre it proposes medium density street townhouses, an apartment block and future development lands. Bonnydon is opposed to recognition of any environmental features for protection. Since the release of the proposed Courtice Main Street Secondary Plan and as of the date of this report, staff have received only one written submission by Valerie Cramner on behalf of Otto Provenzano. The submission is supportive of the proposed Secondary Plan and Official Plan amendment. 5.6 Agency Comments A number of comments were received from the Regional Municipality of Durham, Clarington's Engineering Services Department, CLOCA and the Clarington Heritage Committee throughout the CMS project. A draft of the Secondary Plan was circulated to the Region of Durham and CLOCA following the Public Open House in June 2012. With respect to the June 2012 version of the Secondary Plan CLOCA reviewed, they noted that their Natural Heritage System is consistent with the areas identified as EPA in the draft Secondary Plan, with the exception of the area within the "Town Centre Precinct ". CLOCA acknowledges that the policies make reference to the environmental protection area in this area as being conceptual. However, the mapping of an environmental protection area should represent the best available information. As a result, CLOCA recommended that the CLOCA's NHS mapping for the Black Creek Watershed be used to identify the EPA in the "Town Centre ". REPORT NO.: PSD- 052 -12 5.7 Staff Comments PAGE 17 The Engineering Services Department has provided comments on a draft of the proposed Official Plan Amendment and Secondary Plan. Most importantly they stress that the construction of Sandringham Drive, to provide the continuous link between Trulls and Courtice Roads. Sandringham is identified as a collector road, and is intended to provide a secondary east -west link south of and parallel to Hwy. 2, which is absolutely essential in order for the Municipality's transportation goals and objectives to be met in Courtice. Engineering Services has also noted that in addition to pedestrian activity, a reference to cycling be included in the goals and objectives, that cycling and transit be included in the Transportation Objectives and that they would not support proposed policy which states "the Municipality may allow for a reduction in the number of required parking spaces where bicycle parking facilities are provided ". While we would like to see every effort made to encourage people to bike to work and other destinations, there is no guarantee that they will, particularly in inclement weather. 6.0 DISCUSSION 6.1 The Official Plan Amendment presented in Attachment 1 to staff report PSD- 052 -12 has been prepared with the assistance of the public, landowners and commenting agencies. It is prepared in keeping with the new Provincial and Regional policies for growth management such as intensification, pedestrian and transit supportive development and place making. 6.2 Some land at the southeast quadrant of Trulls and Durham Highway 2 have been designated Special Study Area because they have been identified in background studies (RTWMP, the BFHWMP and the Natural Heritage Evaluation), as having environmentally sensitive features. These lands are also the subject of an application that has been inactive for some time. A recently revised plan of subdivision by Bonnydon is also the subject of a public meeting. The limits of the lands to be designated Environmental Protection and Town Centre Commercial will be determined through further environmental studies and through existing and future planning applications. 6.3 The redevelopment possibilities of the Courtice Main Street are dependant upon the provision of regional infrastructure, market forces and upon the level of collaboration between the multiple land owners. 6.4 The Urban Design Guidelines contained in Appendix 1 to the proposed Secondary Plan (Attachment 1 to PSD- 052 -12) and the complementary land use standards are intended to ensure that development within the CMS maintains a consistent, high quality image and sense of place, suitable to the scale and character of the built and natural environment of the area. • REPORT NO.: PSD- 052 -12 7.0 CONCLUSION PAGE 18 The purpose of this staff report and the associated public meeting is to receive input on the proposed amendments to the Clarington Official Plan to implement the Draft Courtice Main Street Secondary Plan, Given that comments have not been received from all agencies, it is appropriate to have the Draft Official Plan Amendment be finalized having consideration for public and agency comments. CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development Maintaining financial stability Connecting Clarington X Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Carlos Salazar, Manager of Community Planning and Lisa Backus, Senior Planner Attachments: Attachment 1 — Draft Clarington Official Plan Amendment including Courtice Main Street Secondary Plan NEE AMENDMENT NO.XX TO THE CLARINGTON OFFICIAL PLAN Attachment 1 To Report PSD- 052 -12 PURPOSE: The purpose of this Amendment is to create a planning framework that will facilitate the development of a transit supportive, pedestrian friendly, mixed use corridor along Durham Highway 2 through Courtice. This initiative complements the Official Plan principle of promoting a compact urban form with an emphasis on infill, redevelopment, higher densities and mix of uses. It also gives recognition to the directive in the Growth Plan for the Greater Golden Horseshoe to designate intensification corridors to achieve increased residential and employment densities that support and ensure the viability of existing and planned transit service levels. LOCATION: This Amendment applies to an area that extends the full length of Durham Highway 2 through Courtice, from Townline Road in the west to the intersection of Highway 2 and Courtice Road in the east, and also includes a large parcel of mostly vacant land at the southeast quadrant' of Durham Highway 2 and Trulls Road, currently designated Courtice Town Centre in the Official Plan. The subject lands are entirely within the Courtice urban area boundary. BASIS: In 2001 a planning study was completed for parts of Durham Highway 2 through Courtice, but its recommendations were never adopted. Following the approval of the Growth Plan for the Greater Golden Horseshoe in 2006 and the completion of the Growing Durham Study by the. Regional Municipality of Durham in 2008 to provide policy direction for the Region's Growth Plan conformity exercise, the Municipality of Clarington resurrected the initial planning study for Durham Highway 2 through Courtice by identifying it as a special project as part of the Municipality of Clarington's Official Plan Review process. In 2009 a planning and urban design-study was prepared for the lands described in this Secondary Plan. The purpose of the study was to develop a new vision for the redevelopment and intensification of the lands along this Regional corridor in response to recent Provincial and Regional directives towards intensification, mixed use and more compact development. This Secondary Plan also intends to implement the recommendations of the Robinson/Tooley Creek and Black /Harmony /Farewell Creek Watershed Management Plans. 8 -31 DRAFT This Amendment is based upon the study team's analysis and an extensive public consultation process which included a community visioning workshop in July 2009, a public workshop in February 2010, and two Public Open House events in June 2010 and June 2012. ACTUAL AMENDMENT: Unless otherwise indicated, in the Amendment, newly added text is shown with underlining, and deleted text is shown with a Strike thre urrh i I DRAFT Existing Table 9 -2, Housing Targets by Neigbourhoods is hereby amended as follows: Table 9 -2 Housing Tar ets by Neighbourhoods Urban Area Housing Units Neighbourhoods Low Nedium I High I Intensification Total Courtice N4 Courtice Main. Street 0 0 0350 200089 2000359 0 9 359 350 4a Worden 1175 75 0 499 50 431391300 -N4 Highland 1225 100 0 7-550 44981375 115 Glenview 550 535 0 58 25 44351100 46 Hancock 850 100 0 25 975 N7 Avondale 825 200 0 2-7-550 43901075 N14 Emily Stowe 1475 275 0 55975 29801825 N-9 Penfound 1175 150 0 7-550 44901375 A14-0 Darlington 450 25 4-7-50 37-525 495500 N14-4 Bayview 1150 300 125 50 1625 N42- Farewell Heights* - - - 0 TOTAL 88751 1770 559125 292-5-2400 4322913175 Bowmanville N1 East Town Centre 0 700 225 275 1200 N2 West Town Centre 0 350 1500 0 1850 N3 Memorial 975 0 250 350 1575 N4 Central 425 125 75 75 700 N5 Vincent Massey 1125 250 0 175 1550 N6 Apple Blossom 1300 225 0 125 1650 N7 Elgin 1025 200 50 150 1425 N8 Fenwick 1325 525 0 100 1950 N9 Knox 1350 300 175 125 1950 N10 Northglen 1500 525 100 50 2175 N11 Brookhill 950 550 0 75 1575 N12 Darlington Green 675 375 125 125 1300 N13 Westvale 900 425 500 75 1900 N14 Waverly 1075 275 50 75 1475 N15 Port Darlington 275 500 425 25 1225 TOTAL 1 129001 53251 3475 1800 23500 Newcastle Village N1 Village Centre 0 100 50 75 225 N2 Graham 1075 100 0 100 1275 N3 Foster 1575 300 0 125 2000 N4 Port of Newcastle 500 325 250 0 1075 N5 North Village 1050 250 0 50 1350 N6 Wilmot 9601 01 01 0 960 TOTAL 5160 1 10751 300 1 350 1 6885 * Potential housing units for Farewell Heights Neighbourhood subject to the provisions of Special Policy Area No. 5 (see Section 17.6) 8 -33 DRAFT 2. The existing heading of Section 10 is hereby amended as follows: Town, Village And Neighbourhood Centres, Corridors And Commercial Uses. 3. By including a new policy under Section 10.1 as follows: "10.1.5 To develop Corridors that will strengthen the connections between Town or Village Centres, while maintaining the character and function of Town or Village Centres and adiacent established neighbourhoods." 4. By including a new policy under Section 10.2 as follows: "10.2.7 To encourage the development of identified Corridors through residential intensification, mixed -use development and the promotion of transit supportive development." 5. The existing Section 10.3.1 is amended hereby as follows: "10.3.1 Town and Village Centres, Neighbourhood Centres, Highway Commercial Districts, the Ge irtiGe West Shepping [District' Corridors and the Port of Newcastle Harbourfront Centre are shown on Map A, with population allocations indicated on Map H1: 6. The existing Section 10.3.2 is amended hereby as follows: "10.3.2 No new Town or Village Centre, Highway Commercial District or Corridor or expansion to any of these Centres, er Districts or Corridors shall be permitted unless approved as part of the comprehensive review of the Official Plan. It is the Municipality's policy to seek additional development and intensification of the Bowmanville East and West Town Centres and the Courtice Main Street prior to consideration of the expansion of existing Centres or Districts or designating new Centres or Districts. Notwithstanding the above, new Neighbourhood Centres may be designated through a neighbourhood planning process." 7. Existing Section 10.5 is amended as follows: "10.5 Corridors 10.5.1 Corridors form the main linkages between Town or Villages Centres. New and redevelopments within identified Corridors shall fulfill the policy obiectives for intensification, mixed -use development and pedestrian and transit supportive development. 8 -34 DRAFT 10.5.2 Density and built form within Corridors will be balanced with local character and scale to create a compatible and attractive built form and functional places with a distinctive community image. 10.5.3 The development or redevelopment of Corridors will acknowledge the protection and enhancement of key natural heritage features and sensitively integrate them with new development, streetscaping - and signage. 10.5.4 Corridors will be developed or redeveloped to accommodate a range of higher density residential uses, complemented by compatible retail, service and institutional uses. 10.5.5 Corridors will be designed to accommodate public transit and a range of alternative transportation modes, having the pedestrian as a first priority_ 10.5.6 The Courtice Main Street area is a Corridor and shall be developed or redeveloped in accordance with the policies contained in the Courtice Main Street Secondary Plan." 19.5.i The GOUFtiGe West Shepping ■ Oshawa, ■ Qshawa and i Q. 5.3 SpeGifiG Gfe��/QpMeRt p9liGies and land uses shall be provided fAr in the GEMPtiGe W_ ShGpp'Rg ■ • . _ POLICY 8. Existing Section 16.8 (Special Policy Area F) is amended as follows: 16.8 SPECIAL DELETED BY AMENDMENT XX 8 -35 DRAFT Existing Section 17.2 (Special Study Area No. 1) is amended as follows: 17.2 SPECIAL STUDY AREA NO. 'I COURTICE TOWN CENTRE 17.2.1 The boundary of the Courtice Town Centre Special Study Area is delineated on Map A. These lands have been designated Special Study Area because they have been identified in background studies as havinq environmentally sensitive features. The precise limits of the lands to be designated Environmental Protection and Town Centre Commercial will be determined through further environmental studies and through existing and future planning applications. � M, r r 01-1 ON No _e r act eel z Existing Section 17.2 (Special Study Area No. 1) is amended as follows: 17.2 SPECIAL STUDY AREA NO. 'I COURTICE TOWN CENTRE 17.2.1 The boundary of the Courtice Town Centre Special Study Area is delineated on Map A. These lands have been designated Special Study Area because they have been identified in background studies as havinq environmentally sensitive features. The precise limits of the lands to be designated Environmental Protection and Town Centre Commercial will be determined through further environmental studies and through existing and future planning applications. � M, r r 01-1 ON No r act z -it -1 MMIM ._ r 01-1 ON No i • DRAFT 10. Existing Map A2, Land Use, Courtice Urban Area is amended, as depicted on Exhibit `A' to this Amendment. 11. Existing Map H1, Neighbourhood Planning Units, Courtice Urban Area, is amended as depicted on Exhibit `B' to this Amendment. 12. Existing Part VI, Section 3 "General Policies for Secondary Plans" is hereby amended as follows: "3. Secondary Plans have been prepared for the following areas: a) Bowmanville East Town Centre; b) Bowmanville West Town Centre; c) Courtice Main Street; West Shopping DiStFiGtm . d) Newcastle Village Main Central Area; e) Port Darlington Neighbourhood; f) South -West Courtice; g) Clarington Energy Business Park; h) Brookhill Neighbourhood; and i) Clarington Technology Business Park." 13. Existing Part VI Secondary Plans is amended by deleting the ` Courtice West Shopping District Secondary Plan' in its entirety. 14. Existing Part VI Secondary Plans is amended by adding a new Secondary Plan to Part VI as follows: 8 -37 COURTICE MAIN STREET SECONDARY PLAN MUNICIPALITY OF CLARINGTON OFFICIAL PLAN REVIEW November 8, 2012 C• SECONDARY ' AV 1. INTRODUCTION The Courtice Main Street Secondary Plan area occupies approximately 81 hectares and is located along Durham Highway 2 within Courtice, and extends approximately 4 kilometres from Townline Road in the west to Courtice Road in the east. Courtice Main Street is classified as a Regional Corridor in the Durham Regional Official Plan and is intended for mixed - use transit oriented development. A Regional Centre is identified at the intersection of Trulls Road and Durham Highway 2. 2. Purpose This Secondary Plan provides a long -term land use and design vision for the Courtice Main Street. The aspiration is to create a dense, mixed use, transit supportive and pedestrian friendly environment while preserving what is deemed valuable in terms of natural heritage, built form and community character. However, it is also recognized that this is a long- term vision. Accordingly, it is important that the Plan provides policy guidance to allow for gradual change. 3. Goals The goals of the Courtice Main Street Secondary Plan are as follows: a) To provide a policy framework which allows for the transition of the Courtice Main Street into a mixed use, transit supportive and pedestrian friendly place; b) To create a Town Centre for Courtice to implement community aspirations for growth and development; C) To minimize the impacts of development on the natural environment; d) To ensure buildings are designed with high urban design standards which will contribute to a positive image of the Courtice Main Street; and, e) To encourage sustainable development within the Courtice Main Street Secondary Plan area that is consistent with the programs which reduce energy consumption, water consumption, greenhouse gas emissions and promote waste reduction. Municipality of Clarington November 8, 2012 Draft Courtice Main Street Secondary Plan — Page 1 • Secondary Plans 4. Objectives Courtice Main Street The objectives of the Courtice Main Street Secondary Plan are as follows: a) To achieve an increase in the overall long -term residential density in keeping with the intensification targets in the Durham Regional Official Plan; b) To facilitate the provision of approximately 2000 residential units over the long term; C) To attract economic investment; d) To provide for the development of a bus rapid transit system along the Courtice Main Street within the next 20 years; e) To facilitate the redevelopment of the Courtice Main Street over the next 20 years into a compact mixed use area; f) To encourage sustainable practices in development or redevelopment; g) To encourage new buildings to be LEEDO certified or equivalent to demonstrate excellence in environmental and energy conservation measures from preconstruction to operation; and, h) To protect significant natural heritage and hydrological features and strengthen their function and inter - relationship through conservation and environmental stewardship. 5. LAND USE 5.1 General Land Use Policies 5.1.1 The limits and land use designations for the Courtice Main Street Secondary Plan area are shown on Schedule A of the Secondary Plan. The designations establish the general pattern for future development in the Secondary Plan area. 5.1.2 Large auto oriented uses such as existing motor vehicle sales establishments are encouraged to redevelop over time in a manner that achieves the vision of the Courtice Main Street or to relocate to designated Highway Commercial districts within the Municipality. 5.1.3 The transformation of the Courtice Main Street will include the demolition of existing single detached dwelling units and redevelopment over time in a manner that achieves the vision of the Courtice Main Street. 5.1.4 In the consideration of development applications, the Municipality shall determine how proposals contribute towards the achievement of the following long term density targets as established in the Durham Regional Official Plan: Municipality of Clarington November 8, 2012 Draft Courtice Main Street Secondary Plan — Page 2 I, Secondary Plans Courtice Main Street a) A minimum of 75 residential units per gross. hectare within the Town Centre; and b) A minimum of 60 residential units per gross hectare on other lands within the Secondary Plan area that are designated for higher density residential purposes. The Municipality may request a proponent to submit a phasing plan to demonstrate how the property can be developed over time to meet the density targets. 5.1.5 The minimum height for all new buildings in the Courtice Main Street Secondary Plan Area shall be 2 storeys. 5.1.6 Publicly owned community facilities, such as a community centre and a library, should be located within the Town Centre Commercial designation, to reinforce the area's role. 5.1.7 All new development shall be required to consider potential impacts on adjacent land uses. The Municipality may require studies and measures to mitigate environmental, shade, light, noise or traffic impacts, to ensure compatible land use development. 5.2 Commercial 5.2.1 The Commercial Area is the western gateway into Courtice and currently includes conventional strip plazas and fuel bars. Over the long term this area will redevelop into a more compact built form by incorporating office uses as well as high density residential uses. 5.2.2 The permitted uses are: a) Retail, service and office uses; b) High density residential uses such as mid and high rise apartments, either in a single use building or part of a mixed -use building; and C) Limited community facilities including social, recreational, educational and cultural facilities. 5.2.3 Development within the Commercial Area shall be subject to the following: a) The maximum height for buildings in the Commercial area shall be 8 stories. b) Notwithstanding Section 5.1.5, the minimum height of buildings on the north -east and south -east corners of Durham Highway 2 and Townline Road shall be 4 stories. 5.3 Commercial Mixed -Use 5.3.1 This designation recognizes the existing small retail, office and service oriented businesses anchored by small -scale commercial plazas.-This area will redevelop over time by introducing more intensive retail and service uses at grade with residential uses generally on upper floors. Municipality of Clarington November 8, 2012 Draft Courtice Main Street Secondary Plan — Page 3 8 -41 Secondary Plans Courtice Main Street 5.3.2 The permitted uses are: a) Retail, service, office and residential uses within a mixed use building; and b) Limited community facilities including social, educational and cultural facilities within a mixed -use building. 5.3.3 Development within the Commercial Mixed -Use Area shall be subject to the following: a) Retail and service uses should generally be of a convenience nature and shall include retail or service uses, which by nature of their size or function are compatible with residential uses or a . mixed -use format; b) Non- residential uses within a mixed -use building shall not exceed 50% of the total floor area of the building; C) The maximum height for buildings is 4 storeys; and d) New development will occur on consolidated lots and adhere to street -front oriented design principles. 5.3.4 Notwithstanding Sections 5.3.2 and 5.3.3, the existing office, retail and service uses within this designation in existence at the time of adoption of this Secondary Plan may continue to be used for such purposes, subject to the following: a) No expansion of the existing floor space is permitted; b) Driveway entrances will be consolidated in conformity with arterial road policies of the Official Plan with appropriate easements provided; C) Parking will generally be located in the rear and the landscaped yard will be maintained in the front yard; d) If parking is located in the front yard, appropriate landscaping features will be incorporated to soften the visual impact of the parking areas; e) Urban design policies and guidelines of both this Secondary Plan and the Official Plan; and f) That a site plan agreement be entered into with the Municipality within 1 year of the date of adoption of this Secondary Plan implementing the above criteria. 5.3.5 Notwithstanding Section 5.3.2, the property located at 1540 Durham Highway 2 may be used for retail, service, office and residential purposes either in a mixed -use building or in a single use building. 5.4 Residential 5.4.1 The section of the Courtice Main Street containing single detached dwellings presents a unique opportunity to assemble multiple properties to develop Medium and Low Rise High Density Residential uses with complementary service and retail uses, while the lands on the west side of the Farewell Creek, south of Durham Highway 2 lend themselves to be Municipality of Clarington November 8, 2012 Draft Courtice Main Street Secondary Plan — Page 4 8 -42 Secondary Plans 5.4.2 5.4.3 5.4.4 5.4.5 5.4.6 Courtice Main Street developed into a Mid -Rise High Density Residential node based on past approvals for apartment buildings. The Medium Density Residential designation has been accorded those properties that have a relatively shallow lot depth and are located adjacent to low density residential uses. The Low Rise High Density Residential designation has been accorded to the residential lands east of the Farewell Creek lands, these properties have a deeper lot depth where residential buildings with greater mass and height can be accommodated. The Mid - Rise High Density Residential designation has been accorded the remaining residential lands west of the Farewell Creek. The permitted uses are: a) Residential dwellings which conform to the minimum height and the permitted dwelling type of each Residential Area designation; b) Home occupation uses which are compatible with the surrounding uses and appropriate within a building containing multiple dwellings; C) Retail, service and office uses, on the ground floor of a mixed -use building and which are compatible with residential uses or a mixed - use format; d) Limited community facilities including social, educational and cultural facilities on the ground floor of a mixed -use building; and e) Park and open space uses. A range of housing types, tenure and unit sizes is encouraged within the Residential designations. Flexible space designs such as live /work units are encouraged in the Medium Density Residential Areas, Medium Density Residential a) The maximum height of-any building shall be 4 storeys. b) Permitted dwelling types shall include townhouses, stacked townhouses, low rise apartment buildings, and dwelling units as part of a mixed -use building; and, C) Retail uses will generally not exceed 20% of the total ground floor area of a building, except in live /work dwelling types. Low Rise High Density Residential a) Notwithstanding Section 5.1.5, the height of any new building shall be a minimum of 3 storeys and a maximum of 6 storeys. b) Permitted dwelling types shall include townhouses, stacked townhouses, low rise apartment buildings, and dwelling units as part of a mixed -use building; and C) Retail uses will generally not exceed 20% of the total ground floor area of a building, except in live /work dwelling types. d) Notwithstanding section 5.4.2 the motor vehicle sales establishment on the lands located on the south -west corner of Courtice Road and Durham Highway 2 will be recognized through a site - specific zoning Municipality of Clarington November 8, 2012 Draft Courtice Main Street Secondary Plan — Page 5 8 -43 Secondary Plans Courtice Main Street in the implementing Zoning By -law and may continue to operate until such time as alternative land uses are proposed for development. There shall be no expansion to the land area occupied by the motor vehicle sales establishment. 5.4.7 Mid -Rise High Density Residential a) Notwithstanding Section 5.1.5, the height of any building shall be a minimum of 6 storeys and a maximum of 10 storeys; 5.5 Town Centre 5.5.1 The Town Centre area is the primary focus for retail and service use development and the focal point of culture and civic gathering in Courtice that will benefit from high visibility from Durham Highway 2 and Trulls Road. 5.5.2 It is the Municipality's intent to develop public facilities like the Central Square and a branch of the public library in the Town Centre. The objective of this policy is to ensure that these facilities act as catalysts for the development of the Town Centre concept. The preferred location of a Central Square is shown on Map A Land Use of this Secondary Plan. However, the exact location of the Central Square and any public facilities shall be determined through the preparation of an Urban Design Report and a Phasing Plan described in Section 5.5.4 of this Plan. The Municipality would consider innovative urban design and public private partnerships for the development of these public facilities. 5.5.3 The Central Square is a public plaza and /or commons intended as a focal point for community events, passive recreation, social gatherings, public art and exhibitions within the Town Centre area. Its exact location and size shall be determined through the Urban Design Report and a Phasing Plan described in Section 5.5.4 of this Plan. 5.5.4 Applications for development on lands within the Town Centre Commercial Area and bounded by Durham Highway2, Trulls Road, Sandringham Drive and Richard Gay Avenue shall include an Urban Design Report and a Phasing Plan, demonstrating how the Town Centre Commercial area, including the Central Square, is to be developed over time. This Urban Design Report and Phasing Plan will be prepared by the Municipality in co- operation with the property owners, the Region of Durham and the respective agencies. 5.5.5 An Environmental Impact Study and a Hydrogeological Study must be prepared for the Town Centre as part of the Urban Design Report and the Phasing Plan referenced in Section 5.5.4. (a) The Environmental Impact Study and Hydrogeological Study shall be prepared in keeping with the guiding principles in the Natural Heritage Assessment, 2012 and the relevant watershed plan. 5.5.6 Town Centre Commercial Municipality of Clarington November 8, 2012 Draft Courtice Main Street Secondary Plan — Page 6 8 -44 Secondary Plans a) The permitted uses are: Courtice Main Street i. Retail, service and office uses appropriate in scale and function for the Town Centre; ii. Community facilities such as community centres and libraries, either stand alone or part of a mixed use building; and iii. Residential uses, either in a single use building or part of a mixed -use building. b) The maximum height for buildings in the Town Centre Commercial area shall be 6 stories. 5.5.7 Community Facility a) The permitted uses include but are not limited to: i. Municipal facilities including library, fire, and police stations; ii. Public recreation facilities, parks and squares; iii. Public or private schools; and iv. Places of worship or assembly halls. 5.6 Environmental Protection Area 5.6.1 Environmental Protection Areas identified on Map A to this Secondary Plan include significant valleylands, woodlands and wetlands. Lands designated Environmental Protection Area shall be subject to the policies of the Official Plan. 5.6.2 No development or site alteration shall be permitted on lands designated Environmental Protection except environmental preservation and restoration, limited passive recreation, and uses related to erosion control and stormwater management if it has been demonstrated that there will be no negative environmental impact of the stormwater management facilities and that there are no reasonable alternative locations for stormwater management facilities outside of the Environmental Protection Areas. 5.6.3 Any resulting changes to the boundaries of the Environmental Protection Area designation resulting from the recommendations of an EIS shall not require an amendment to the Official Plan or this Secondary Plan. 5.7 Special Study Area 5.7.1 These lands have been designated Special Study Area because they have been identified in background studies as having environmentally sensitive features. The precise limits of the lands to be designated Environmental Protection and Town Centre Commercial will be determined through further environmental studies and through existing and future planning applications. 6. NATURAL HERITAGE AND HYDROGEOLOGICALLY SENSITIVE FEATURES Municipality of Clarington November 8, 2012 Draft Courtice Main Street Secondary Plan — Page 7 8 -45 Secondary Plans Courtice Main Street 6.1 The protection of hydrogeologically sensitive features is necessary to support the long term health of the watersheds. 6.2 Prior to any development within a High Volume Recharge Area (HVRA), a Hydrogeological Report shall be completed satisfactory to the Municipality and the Conservation Authority to demonstrate that the proposed development or site alteration will have no adverse effects on groundwater quantity or quality or on natural heritage functions and hydrological features that rely on groundwater. 6.3 Prior to development within 120 meters of a HVRA, the requirement to prepare a Hydrogeological Report will be determined during Pre - consultation and in consultation with the Conservation Authority. 6.4 An Environmental Impact Study (EIS) shall be undertaken for all development proposals within 120 metres of a natural heritage feature in accordance with Official Plan policies. 7.0 URBAN DESIGN 7.1 Objectives 7.1.1 The urban design policies of this Secondary Plan are intended to: a) Create compatible and attractive built form that accommodates the long term planning goals for intensification and reflects local community aspirations for growth; b) Develop a street oriented built form along the Courtice Main Street that meets the needs of pedestrians, cyclists, and transit users as well as automobiles; C) Preserve and enhance the view and connectivity to the natural heritage features; d) Facilitate the development of an attractive streetscape along the Courtice Main Street; and e) Create gateways at strategic locations. 7.2 Policies 7.2.1 The urban design policies relating to the Secondary Plan are organized into four Precincts, which are shown on Map B to the Secondary Plan. New development shall be consistent with the following: a) Precinct specific urban design policies; b) The urban design policies contained in the Official Plan; and C) The intent of the urban design guidelines contained within Appendix A of this Plan 7.2.2 The West Gateway Precinct: Municipality of Clarington November 8, 2012 Draft Courtice Main Street Secondary Plan — Page 8 AM Secondary Plans Courtice Main Street a) The greatest massing of new buildings will be along Durham Highway 2 in support of transit oriented development and to better define the street edge; b) Buildings located at the intersection of Townline Road and Durham Highway 2 will have massing, height and architectural detailing to accentuate the western gateway into Courtice; C) Height limits shall be set below an angular plane, typically 45 degrees, to minimize the overlook of buildings over established low density areas with the angular plane measured from the proposed building to buildings located on adjacent lots at the rear or side of new buildings as appropriate; d) The expanse of surface parking will be replaced by underground and structured parking; e) Residential Areas will be developed with buildings designed and oriented to maximize views into the adjacent valley; and f) New development will be designed to mitigate the impact with established low density residential uses adjacent to this precinct. 7.2.3 The Black Creek Precinct: a) Existing single storey retail and service use buildings will be encouraged to redevelop into multi- storey mixed -use buildings; b) The redevelopment new buildings on the north and south sides of Durham Highway 2 will have the greatest density, height and massing of new buildings to be along Durham Highway 2; C) Views to Black Creek will be incorporated in site and building design; d) All new development adjacent to the Black Creek valley will dedicate such lands as necessary for environmental protection purposes and to provide for a recreational trail; e) Design will be introduced which ensures compatibility with adjacent established residential uses, providing for an appropriate transition in terms of height, density and massing of buildings; and f) Buildings will be encouraged to locate at the street edge in support of public transit and a safer and more effective pedestrian environment. 7.2.4 The Town Centre Precinct: a) Uses within the Town Centre will be integrated through an interconnected street pattern and walkable blocks while maintaining visual connectivity to the natural heritage features in the precinct; b) The greatest density, height and massing of buildings will be along Durham Highway 2. Buildings are to be located at the corner of Trulls Road and Durham Highway 2 and will have massing, height and architectural detailing to accentuate this intersection as a gateway and to create a sense of "arrival'; C) A central square, as defined in Section 5.5.3 of this Plan shall provide a focal area in the Town Centre and a place for community gatherings and events; Municipality of Clarington November 8, 2012 Draft Courtice Main Street Secondary Plan — Page 9 8 -47 Secondary Plans 7.2.5 7.2.6 7.2.7 Courtice Main Street d) The Central Square shall contain landscape architectural design elements that provide structure, identity and visual connectivity within and to surrounding land uses. The street pattern and buildings around this square will be designed and located to provide safe pedestrian access and views into the square; and e) The permitted land uses shall complement the function of the Central Square and will be designed to provide pedestrian connection to and views of the Central Square. East Gateway Precinct: a) The area between the Town Centre Precinct and the eastern end of the Secondary Plan area is temporarily anchored by an auto -sales use and single detached dwellings, but will be redeveloped over time into a mixed -use precinct with high density residential uses occupying the east end of this precinct and medium density residential uses filling up the western parts of the precinct with limited service, retail and community uses at grade; b) Buildings located at the intersection of Courtice Road and Durham Highway 2 will have massing, height and architectural detailing to accentuate the eastern gateway into Courtice; C) Design will be introduced which ensures compatibility with adjacent established residential uses, providing for an appropriate transition in terms of height, density and massing of buildings; and d) Buildings will be encouraged to locate at the street edge in support of public transit and a safer and more effective pedestrian environment. Prominent Intersections a) The prominent intersections shown on Map Aare considered to have significance and shall be designed in accordance with Section 5A.4.6 of the Official Plan. Streetscaping a) An attractive streetscape shall be created throughout the Secondary Plan area by including the following key streetscape elements: gateways, greenway features, pedestrian nodes, bike facilities, sidewalks, street trees and planting boulevards, lighting and street furniture, signage and at appropriate locations specialty paving; b) A detailed Streetscape Master Plan and implementation strategy will be developed by the Municipality and the Region using the Urban Design guidelines contained in Appendix A to this Secondary Plan as a guide. Municipality of Clarington November 8, 2012 Draft Courtice Main Street Secondary Plan — Page 10 Secondary Plans Courtice Main Street 7.2.8 Cultural Heritage resources listed by the Municipality in its inventory will be assessed and evaluated with every development or re- development proposal, in accordance with the policies of the Official Plan. 8.0 PARKS' OPEN SPACE AND TRAILS 8.1 Parks and Open Space shown on Map A include the following: a) Environmental Protection Areas; b) Central Square; and C) Greenway Feature. 8.2 The Central Square shall be a focal point in the Town Centre Commercial area and shall be developed in accordance with the policies in Section 5.5.3 of this Plan. The Central Square is to be accepted as part of the parkland dedication required under the Planning Act. 8.3 Greenway Features are small scale open spaces that could be linkages within the open space system, providing entrances /identity features to the community or trailheads. 8.4 Both future and existing trails are shown on Schedule A to this Plan. A Trail Plan will be developed by using the guidelines for trails and, paths as contained in the Urban Design Guidelines contained in Appendix A to this Secondary Plan. 9.0 TRANSPORTATION 9.1 Objectives 9.1.1 The transportation objectives are: a) To transform Durham Highway 2 from a "highway" environment to an urban arterial corridor providing for multiple modes of transportation with greater emphasis on the "pedestrian environment "; b) To improve and expand the road network to provide improved access throughout the Secondary Plan area and connectivity to adjacent areas; and a framework for subsequent development or redevelopment of the lands in accordance with this Plan, C) "to provide for future higher order transit; d) Maximize the efficiency of parking facilities by promoting shared parking; and e) Improve the public realm and make the Corridor more transit supportive through high quality streetscaping. 9.2 Policies 9.2.1 The transportation network serving the Secondary Plan area is shown on Schedule A to this Plan. Durham Highway 2 and Trulls Road are Municipality of Clarington November 8, 2012 Draft Courtice Main Street Secondary Plan — Page 11 AM Secondary Plans Courtice Main Street designated arterial roads in the Official Plan. These roads are complemented by a system of local streets and an internal private laneway system. 9.2.2 The right -of -way width for Durham Highway 2 is planned to be 36 metres. The Municipality encourages the Region to design the right of way in a manner which supports the objectives and policies of this Plan. 9.2.3. The redesign and redevelopment of the right -of -way for Durham Highway 2 will be co- ordinated with the Streetscape Master Plan where practical and may include the following: a) The introduction of raised medians to regulate turning movements at busy commercial sites; b) The introduction of a multi -use path for bicycles and pedestrians; and C) The construction of a bus rapid transit lane. 9.2.4 The alignments of the proposed new local streets, collector roads and internal laneways are intended to be conceptual (except where the right -of- ways are already established). Detailed alignments and location of local streets and private laneways shall be determined through further engineering studies and through the development approval process. 9.2.5 The "Private Streets" within the Town Centre Commercial area shown on Schedule A of this Plan shall be subject to the following: a) Private streets will be designed to municipal standards suitable for transfer to and assumption by the Municipality as public streets at some future date if deemed necessary by the Municipality; b) No buildings or parking spaces shall encroach into the private street right -of -way; and C) The developer shall provide for the future transfer of the right -of- way to the Municipality at the Municipality's discretion. 9.2.6 An integrated system of "Private Lanes" shall be provided to permit movement of passenger vehicles between adjoining properties and to access signalized intersections. The integrated laneway system shall have a minimum of width of 7 metres and be implemented by means of registered easement in favour of the abutting property owners. It is not the intention of this Plan that such laneways be assumed by the Municipality. 9.2.7 Entranceways to commercial uses from arterial roads shall be limited to 80 meter intervals. Development or redevelopment will seek the consolidation of access points and common traffic circulation in accordance with the provisions of this Plan. 9.2.8 When undertaking environmental assessments for road or other servicing upgrades, the Municipality encourages the Region to consider the streetscape policies in Section 7.2.7 of this Plan. Municipality of Clarington November 8, 2012 Draft Courtice Main Street Secondary Plan — Page 12 1 Secondary Plans Courtice Main Street 9.2.9 Existing and future transit services within the Courtice Main Street shall be supported by transit oriented development that has regard for the following Transit Oriented Development design objectives: a) Enhancing mobility options; b) Enhancing the public realm; C) Integrating transit - supportive land uses; d) Creating an inspiring urban built form; e) Managing parking; and f) Ensuring transit station- design contributes to place making. 9.2.10 The Municipality encourages transit providers to locate transit stops at key destinations along the Courtice Main Street. The Municipality encourages the upgrading of existing transit stops along the Courtice Main Street in an effort to improve comfort and safety. Transit waiting areas that are incorporated into buildings must be located adjacent to transit stops. 9.2.11 Transit, cycling and walking shall be promoted as the preferred modes of transportation along the Courtice Main Street. The implementing Zoning By -Law may require the provision of secure bicycle parking facilities in a conspicuous location, long -term bike parking areas within buildings, and on -site shower facilities for employees who bike to work. The Municipality may allow for a reduction in the number of required parking spaces where bicycle parking facilities are provided. 9.2.12 Shared on -site parking areas for two or more uses may be permitted where: a) The maximum demand of such parking areas by the individual uses occurs at different periods of the day; and b) The maximum demand of such parking areas is substantiated by a parking study approved by the Municipality. 9.2.13 The Municipality recognizes the role of Travel Demand Management (TDM) in promoting a more efficient use of existing transportation infrastructure, making automobile use more sustainable, and promoting increased transit use. The Municipality will work to introduce new TDM initiatives to reduce car dependency and peak period congestion. 10. IMPLEMENTATION 10.1 General 10.1.1 The policies of this Plan shall be considered when making decisions related to,development of the lands within the Courtice Main Street Secondary Plan Area. The policies of this Plan shall be implemented by exercising the powers conferred upon the Municipality by the Planning Act, the Municipal Act and any other applicable statues, and in accordance with the applicable policies of the Official Plan. Municipality of Clarington November 8, 2012 Draft Courtice Main Street Secondary Plan — Page 13 8 -51 Secondary Plans Courtice Main Street 10.1.2 The Municipality will monitor the policies of this Plan as part of the five year Official Plan review and propose updates as deemed necessary. 10.1.3 The Municipality encourages innovative measures to help reduce the impacts of urban run -off and * maintain base ground water flow. Such measures may include bio- swales, permeable pavers, rain barrels and green roofs. 10.1.4 The Municipality will work with the Region of Durham to ensure that appropriate servicing capacity is provided for the Secondary Plan area, allowing the Municipality to meet the Region's density targets for Centres and Corridors. 10.1.5 The Municipality will encourage the Region of Durham to provide full municipal services to the Courtice Main Street within the next 10 years following the adoption of this Plan. 10.2 Additional Municipal Implementation Tools 10.2.1 In order to support the implementation of this Secondary Plan, the Municipality of Clarington will consider the development of the following implementation items: a) Community Improvement Plan: A Community Improvement Plan for the Courtice Main Street area may be prepared to facilitate the implementation of this Plan in particular for redevelopment for greater intensity land uses and improving community character and identity. b) Streetscape Master Plan: A Streetscape Master Plan for the Courtice Main Street area shall provide a detailed design for the non - travel portion of Highway 2 right -of -way, in accordance with policy 7.2.7 b) of this Secondary Plan, 10.2.2 Consolidated Plans and Studies a) Where multiple properties are proposed to be developed, the Municipality will consider the potential for consolidated supporting plans and studies to assist with the development review process. b) The preparation of the Urban Design Report and the Phasing Plan that is to be prepared for the Town Centre Commercial Area must incorporate the recommendations of the EIS as well as any other studies required as part of a complete application. 11. INTERPRETATION 11.1 General Interpretation Policies 11.1.1 The Courtice Main Street Secondary Plan has been prepared to align with the Policies of the Official Plan. The Policies of this Secondary Plan, along Municipality of Clarington November 8, 2012 Draft Courtice Main Street Secondary Plan — Page 14 8 -52 Secondary Plans Courtice Main Street with Schedules and Appendices shall be read and interpreted in conjunction with the Policies of the Official Plan. 11.1.2 In the event of a conflict between the Official Plan and this Secondary Plan, the Policies of the Secondary Plan shall prevail. 11.1.3 The boundaries shown on Schedule A to this Plan are approximate, except where they meet with existing roads, river valleys or other clearly defined physical features. Where the general intent of this Secondary Plan is maintained to the satisfaction of the Municipality, minor boundary adjustments will not require an amendment to this Secondary Plan. 11.1.4 Where examples of permitted uses are listed under any specific land use designation, they are intended to provide examples of possible uses. Other similar uses may be permitted provided they conform to the intent and all applicable provisions of this Secondary Plan. 11.2 Definitions Mixed -Use Building: means a building used partly for residential use and partly for non - residential use. Shared Parking: means parking shared among different buildings and facilities on the same property or a group of properties in an area to take advantage of different peak periods. Municipality of Clarington November 8, 2012 Draft Courtice Main Street Secondary Plan — Page 15 8 -53 OD cr 00 I ui Cn 00 COURTICE MAIN STREET SECONDARY PLAN 0� 1.0 URBAN DESIGN GUIDELINES 1.1 Urban Design Objectives and Principles The background review and community consultation parts of the Courtice Main Street Study resulted in the definition of a Community Vision and high level development principles. This Vision and the principles, in turn, formed the basis for creating an urban design framework for the Study Area and subsequently the Secondary Plan. The built form, gateway and streetscaping strategy of the Secondary Plan arises from a set of guiding objectives and underlying urban design principles that flow directly from urban design policies in the Official Plan, current Provincial and Regional planning policy objectives, and the community's desire for a more urban, attractive, diverse and : commercially viable community along Durham Highway 2. 1.1.1 Urban Design Objectives • Create compatible and attractive built form that balances long term planning goals for intensification with the evolution of an attractive Courtice community to reflect and enhance its local image. • Encourage built form that reinforces the street edge and creates an attractive image along Durham Highway 2. • Promote built form that supports existing local businesses and is compatible with adjacent residential development. : • Reinforce the strong presence of the Farewell Creek and Black Creek valleys along Durham Highway 2 to inspire a new image for Courtice as "Clarington's Green Link". Page 1 DRAFT—NOVEMBER 8,2012 Figure 1.1:Attractive built form reinforces street edge Figure 1.2: Landscaping to create pedestrian friendly environment Figure 1.3: Retail environment with pedestrian friendly street edge -----_-----------------------------------.-.---.-----.--.:.-----------.------------------------------------------------.--_------------------ COURTICE MAIN STREET SECONDARY PLAN 1.1.2 Urban Design Principles • Define distinct precincts with built form and streetscaping that identifies these areas and links them together. + Use built form and landscaping to emphasize intersections, to create a more pedestrian friendly environment, slow traffic and create a sense of arrival to identify Courtice while travelling along Durham Highway 2. ♦ Encourage the redevelopment of sites to achieve a high quality of built form and landscape treatment to create a pedestrian supportive, attractive and more urban street edge. + Define built form relationships to ensure that new development does not negatively impact existing stable neighbourhoods. + Initiate Municipal streetscape improvement to promote property improvement and instil a new image or identity along the Main Street. • -Promote streetscape improvements that will be supportive of future plans for transit,walking and cycling. 1.2 Purpose and Structure of the Guidelines 1.2.1 Intent The guidelines will reflect the Municipality's intention to create a more distinctive Courtice community along Durham Highway 2. The guidelines are intended to be read in conjunction with the Secondary Plan and urban design policies in the Official Plan, and complement and augment the Secondary Plan urban design policies. The guidelines illustrate approaches to redevelopment, 00 CA v :...................................... Page 2 DRAFT—NOVEMBER 8,2012 new building and landscaping to fulfill the Municipality's objectives and to implement the urban design principles. In addition to the Secondary Plan, the guidelines are to be used in combination with other site specific requirements and will be used by Municipal staff to review development applications on a site by site basis. 1.2.2 Structure of the Guidelines The guidelines are presented in three categories: Site Planning and Built Form: provide guidance on the orientation and configuration of buildings, parking and other site components, and specific guidelines on height, massing and fagade articulation for the three primary land uses of the Secondary Plan: • Commercial • Residential • Town Centre Commercial Open Space, Natural Heritage and Trails: provide general guidelines on the treatment for parks, development adjacent to or near the creek valleys and integration of trails and pathways. Streetscaping and Gateways: provide guidelines and diagrams to describe landscaping and the relationship of building edges to the ultimate future right-of-way (ROW) of 36 metres along Durham Highway 2. The site planning guidelines can be applied to all three of the primary land uses in the Secondary Plan noted above. The subsequent built form guidelines will describe the treatment of height and relationships to existing areas and building articulation, specific to the uses and related building types. The w : I COURTICE MAIN STREET SECONDARY PLAN C_n _ 00 = DRAFT-NOVEMBER 8,2012 site planning guidelines will reinforce the urban design policies + Buildings that are located at an intersection's corner shall be of the Official Plan, as well as the Regional Official Plan for the located at both street edges. If site conditions prevent the Centres and Corridors designations. They will promote street- building meeting both frontages, then the primary building related, denser, pedestrian and transit supportive compact built frontage shall be located at the Durham Highway 2 edge. form. 1.3 Site Planning and Built Form Guidelines Sustainable design principles are encouraged in all facets of project development including site design, building design, development of energy efficient building systems, and material selection. 1.3.1 Site Planning Guidelines The site planning guidelines are described under the following headings: • General Site Planning • Pedestrian Areas • Parking • Service and Loading • Signage Figure 1.4:Streetscape Improvements for transit,walking and cycling • Where redevelopment occurs at an intersection, the General Site Planning Guidelines orientation of the building and articulation of the ground floor and landscaping should promote a generous + Buildings shall be located at or near the street edge. A paved/landscaped area at the corner. The intent of this is to minimum front setback of 3.5 metres from the proposed provide for future transit stop waiting areas, benches, future 36 metre right-of way (ROW) is recommended. This planters and sidewalk and intersection specialty paving. will facilitate wider sidewalks, private landscaping and/or + Where properties abut existing lower density residential space for businesses to expand (seasonally) to the sidewalk uses or natural heritage (creek valley) edges, increased edge. setbacks, building height transitions and landscape buffers • The front building face and entrances shall be oriented to will be required. Durham Highway 2. • Where Regional access requirements permit a driveway access to Durham Highway 2 from a redevelopment site, the ............................................................................................... Page 3 00 1 = csi to COURTICE MAIN STREET SECONDARY PLAN preferred location for the driveway would be at the east or west property line to permit potential shared access for an adjacent development. • Where interim phases of development are proposed, proponents shall prepare and submit concepts for final development stages. Site planning and built form of interim development phases shall not preclude realisation of final concept plans. Pedes §an Areas + Sidewalk and entrance areas at the building's edge should receive the highest priority in terms of orientation and material treatment. + Secondary entrances at the sides and/or rear of buildings shall have direct and continuous walkways to the main sidewalk along Durham Highway 2. + Where the sidewalk crosses a driveway entrance, the paved area shall continue as a distinct and continuous route across the driveway. • Treatment of paved areas within the private realm that abut public realm pedestrian areas should create a smooth and compatible transition. + Doors and window projections shall not impede pedestrian movement. Page 4 ------------------- DRAFT—NOVEMBER 8,2012 Figure 1.5:Wide sidewalks with entrances at building edge w _ rn COURTICE MAIN STREET SECONDARY PLAN o - • Site planning shall orient parking areas interior to the sites or at the rear. • Should structured parking be incorporated into a redevelopment, it may occur at the street edge, but shall have retail uses at grade and the structure shall be designed with high quality architectural finishes, to reduce views of parking levels. • Parking areas shall be adequately illuminated to ensure safety for pedestrians, but shall not cause light spill-over to adjacent uses. • Parking lots shall be designed with landscaped islands, planted with hardy species. • Parking lots shall incorporate pervious paving or other strategies to promote surface infiltration and reduce heat island build-up of asphalt areas. • The presence of parking areas and parking circulation at adjacent low-density residential areas shall be mitigated with a landscape buffer, to screen both noise and views. • Similarly, the presence of parking areas on adjacent local streets shall be treated with a 1.5 metre landscaped buffer, consisting of a combination of low bushes and higher decorative street trees, such that they mitigate the view of parking along the street edge. • Parking lots shall be designed as smaller parking "courts", with a maximum of 60 spots per area. DRAFT—NOVEMBER 8,2012 Figure 1.6: Building corner or entrances facing street Figure 1.7: Example of parking structure with retail at grade Page 5 --------------------------------------------------------------------- ------- -------------------------------------------------------------------------------------­­-----------------------------------.-.....------------- COURTICE MAIN STREET SECONDARY PLAN Service and Loading and Garbage Areas • Vehicular access and building orientation shall ensure that loading, service and garbage areas are located to the side or rear of the building. • On-street loading from Durham Highway 2 is not permitted. All loading shall be from the building's side or rear access. • All garbage areas shall be within the building's enclosure. These areas shall not face a public street frontage. Storage of garbage in the public ROW at any time will not be permitted. • Outside storage will not be permitted. • Loading/service doors shall be located so they are not visible from any views from Durham Highway 2. In a case where this is not possible, the door shall be screened with a screen wall integrated with the building's design. • Loading spaces shall be designed to ensure that during loading, parked vehicles at loading/garbage areas do not impede pedestrian movement. Signage • Signage should be in keeping with the Municipality's Sign By- law, as amended from time to time, and with the Signage policies in the Official Plan. Once a detailed Streetscape Plan is prepared for the area, amendments to the Sign By-law may be required. The following design principles for signage will be incorporated in the Streetscape Plan: o� 1 - rn Page 6 DRAFT—NOVEMBER 8,2012 nn non nn nnn LOCAL ROAD a,„1 enincrnoc 1_ Figure 1.8:Typical Parking Condition Figure 1.9: Example of servicing and loading !=� ' COURTICE MAIN STREET SECONDARY PLAN N o Signage for retail and commercial uses shall be located at the ground floor level within a defined signage band or fascia. This band should not be greater than 1.5 metres in height. o Other building signage may be permitted at upper levels, = where there is upper floor office/commercial uses. This signage must be compatible with and complementary to = the building's scale, material and overall design. o Wall-mounted cut-out letters are preferred to backlit = signage boxes. o Accent lighting over signage is preferred to back-lit signage boxes. o Where multiple tenants exist, signage style and mounting should be coordinated. 1.3.2 Built Forma Guidelines The proposed Land Use Plan consists of land use categories that are aimed primarily at mixed use building development that vary from buildings up to 2 storeys to buildings up to 8 storeys. The variation in height responds directly to the Secondary Plan and its response to the following factors: street exposure current land use and business activity • adjacency to the creek valleys protection/enhancement of views • adjacency to existing, stable residential areas • proximity to future transit • location at high priority gateway or intersection/nodes Page 7 --------------------- ---------------------------- DRAFT—NOVEMBER 8,2012 Figure 1.10: Defined signage band Figure 1.11:Cut out letter signage ------------------------------------------------------------------------------- COURTICE MAIN STREET SECONDARY PLAN The designation of most of the lands along Durham Highway 2 is intended for Mixed Use building development and is based on the objective of creating a more active urban edge along the roadway, and as a means to encourage and support existing business activity, while allowing incremental redevelopment to include both limited commercial and residential uses. The fundamental principle of mixed use is to create a strong pedestrian environment, promote diversity of land uses and improve the convenience amenity in the community. Retail and service uses are encouraged as the predominant use on the ground floor of buildings, with office or residential uses on upper floors. Built form should be located at or near the street edge with street related retail and service activity supported by features such as wide sidewalks lined with street trees, other planting, bench seating areas, outdoor retail and attractive street lighting. Ground floor uses should be treated with large, attractive shop-front windows and recessed entrances, projecting elements such as canopies or bays and attractive signage. Parking should be at the side or rear of the development, with paved walkways from the parking area to the street-facing shop entrances. The recommended height limits of the Secondary Plan stem from the community's sentiment that Courtice's residential character and the strong presence of the creek valleys should be incorporated into new development. Responding to this, the rationale for the two building height limits is described in the following subsections. CO W .................................................................................................................._. Page 8 DRAFT—NOVEMBER 8,2012 Commercial Designation (West of Farewell Creek) The highly commercial section of Courtice, between Townline Road and Farewell Creek is envisioned with the potential to redevelop at a higher intensity and to incorporate a mix of retail, office and high density residential uses. Commercial Mixed Use, Medium and Low-Rise High Density Designations • The properties in the central section of Courtice, from Farewell Creek to Courtice Road are narrower, with direct proximity to low density single family housing and the sensitive natural heritage feature of Black Creek. Figure 1.12: Mixed use reinforcing pedestrian environment -----------------------------------..............-----------------------------------.­---------------.------------------- COURTICE MAIN STREET SECONDARY PLAN Commercial Designation (West of Farewell Creek) The minimum building height should be 2 storeys. Additional storeys are encouraged. Buildings higher than 2 storeys, should be designed to provide for variety along the streetscape, while defining a 1 to 2 storey base or podium condition. The height of this base should be consistent within any block. Various massing configurations can be employed to create this 1 to 2 storey base in order to reinforce a sense of pedestrian scale. These include: • Creation of the building base of 1 to 2 storeys with setback of the building fagade above that. For buildings higher than 6 storeys, further setback of the uppermost storeys is required. • Creation of a strongly defined cornice line at the 2 to 3 storey height within a building mass of 4 to 6 storeys. • The use of angular planes from the street to define setbacks of storeys may be considered. Figure 1.13: Building addressing corner Page 9 ................................_.............-----...........---................................------ ............................................................... DRAFT—NOVEMBER 8,2012 l CO w CYI - COURTICE MAIN STREET SECONDARY PLAN The minimum front lot building setback should be 3.5 metres from the ROW, allowing for landscaping treatment such as planting, seating or a widened sidewalk within the pedestrian realm in front of the building. The maximum setback from the ROW is 5.0 metres. In such a case, the sidewalk must be treated to make regular connections to the building face and the entire space between the building edge and the ROW must create a high quality pedestrian environment. At corner lots, the maximum building setback should be 4.5 metres from the ROW along the Durham Highway 2 and 4.5 metres from the ROW for a minimum distance of 15 metres along the secondary street.The minimum building setback along the secondary street, more than 15 metres from the corner should be aligned with, or complementary to, existing adjacent uses. Where the scale of proposed built form or land use differs from the existing adjacent land use, the minimum side or rear lot setback (as applicable) should be 7.0 metres and include a 3.5 metre thickly planted landscape buffer. The design of building entrances and display windows should relate to a pedestrian scale and reflect the desire to create a distinct local, community character. Below-grade parking access and egress should be provided from the adjacent local street or from one of the internal rear laneways, not from Durham Highway 2. In general, the maximum building height shall be determined by the demonstrated sun/shade impact to adjacent uses. The massing of new buildings should be configured to mitigate negative impacts on sunlight to existing uses. DRAFT—NOVEMBER 8,2012 Large site developments proposing higher density buildings whose form, orientation or location does not adequately address the streetscape or the existing block structure of the community are discouraged. Commercial Mixed Use, Medium and Low rise High Density Designations The ground floor uses along Durham Highway 2 should be a mix of retail, service and office uses. Where there is no retail or service use planned, the development must have a consistent edge of residential ground floor uses in order to create a consistent building type along the streetscape. Retail/service and residential ground floor uses shall not be mixed or intermingled. Residential lobby entrances are permitted adjacent to retail or commercial uses. The minimum building height should be 2 storeys. Additional storeys are encouraged. Buildings higher than 2 storeys, should be designed with the primary building face at the street, with some recessed floors: s 6 storey buildings should have a 4 storey base with a strongly defined 2 storey cornice line, and the top two storeys recessed beyond that. The maximum horizontal distance for stepped back building faces is 2.0 metres. s 3 and 4 storey buildings do not require setback floors. The minimum front lot building setback should be 3.5 metres from the ROW, allowing for landscaping treatment such as planting, seating or a widened sidewalk within the pedestrian realm in front of the building. Page 10 --------------------------------------------------------------------- ao W COURTICE MAIN STREET SECONDARY PLAN W = At corner lots, the maximum building setback should be 4.5 metres from the ROW along the Durham Highway 2 and 4.5 metres from the ROW for a minimum distance of 15 metres along the secondary street.The minimum building setback along the secondary street, more than 15 metres from the corner should be aligned with, or complementary to existing adjacent uses. Where the scale of proposed built form or land use differs from the existing adjacent land use, the minimum side or rear lot setback (as applicable) should be 7.0 metres and include a 3.5 metre thickly planted landscape buffer. Below-grade parking access and egress should be provided from the adjacent local street or from one of the internal rear laneways, not from Durham Highway 2. Stand-alone Medium and Low Rise High Density Residential The Courtice Main Street Secondary Plan has identified specific locations suitable for medium and Low Rise High density residential uses. Page 11 ................----------- ------------------------------------------------------- -----------................................ ...... -- ...... DRAFT-NOVEMBER 8,2012 Figure 1.14: Higher bui n Iding with a podium base Figure 1.15: Mixed Use building at corner location --------------- ----------------------....--------------------------------- COURTICE MAIN STREET SECONDARY PLAN Where stand-alone medium or low rise high density residential development is proposed, the following guidelines will apply: The architecture of residential fagades should contribute to creating visually interesting streetscapes and reinforcing the relationship of the private dwelling to the public street. There are two medium density residential categories: up to four storeys and up to six storeys. For all building types, however, the architectural design and relationship of the building to the street should create a streetscape of high quality, composed of well designed buildings and landscaping. For all medium density residential uses,the following guidelines apply: • The street facade should be articulated through the emphasis of entrance elements, such as vestibules, porches, and bay windows. • The design of windows should create an image of a unified facade; detailing of all windows that are visible from the streetscape should be of a high quality. Front yard areas should be planned to incorporate and facilitate landscaping, pathways and tree planting. _ • Ground floor living units should be located close to the street grade to promote a good visual and pedestrian relationship between the dwelling unit and sidewalk. Roof forms should be varied but complementary to each other. Projecting elements such as dormer windows, chimneys, projecting cornices and roof eaves contribute to creating visually interesting roofs. • Materials should be of a high and durable quality. OD= Page 12 ------­------------------------------------------------------------------- --------- DRAFT—NOVEMBER 8,2012 Figure 1.16:Architecture of residential facade creates visually interesting streetscape Figure 1.17:Articulation of entrances and windows creating unified facade --------- -------------------------- COURTICE MAIN STREET SECONDARY PLAN M - DRAFT—NOVEMBER 8,2012 OO Medium Density Residential—up to 4 storeys The following guidelines are for new stand-alone medium density residential development such as townhouses and stacked townhouses along Durham Highway 2. The guidelines are intended to reinforce the residential scale and character of the surrounding area and create a transition to other areas of lower density. • Buildings that are compatible in scale with adjacent residential buildings are encouraged; however, higher densities are encouraged through compact form and efficient land use. • Front lot building setbacks should match either the neighbouring building setback or a line projected between the nearest front corners of the existing adjacent dwellings. • The principle fagade should be oriented to the primary street. • At townhouse developments with garages, the garages should be located at the rear. Front yard driveways and garages are discouraged. A variety of options to reduce the impact of driveways on the streetscape include small grouped parking areas, underground and/or under deck parking structures, limited street parking and landscaped screening. Should front yard garages occur, the following guidelines shall apply: • The garage shall not project beyond the front face of the dwelling. • Site grading and the elevation of the garage and ground floor should be similar to the existing adjacent dwellings. ........................................................................... Page 13 Figure 1.18: Example of stacked townhousing Ak >s Figure 6.19: Recessed attached garage integrated with house design ... ... ............................................................................•---......-----------•-----... .. --------------•--.....------.......------ COURTICE MAIN STREET SECONDARY PLAN • The garage design should be integrated with the design of the house. • The garage size should be designed appropriately proportioned to the lot size and house fagade; garages should not comprise the majority of the house fagade. Low Rise High Density Residential—up to 6 storeys The following guidelines are intended for new low rise high density residential buildings, to be located on deeper lots along Durham Highway 2. These buildings and sites may require underground parking. + The buildings should have a strong multi-storey base with the upper two floors set back by a maximum of 3.0 metres. + Access to underground parking should be located to the rear and side of the site and building, and shall not impede pedestrian movement between the sidewalk and the building entrance/lobby. + Grade related residential units (maisonettes) are encouraged at the base of the building. These units should have front doors and gardens that face the street. The intent is for buildings to engage the street and not turn internally, away from the street with a rear garden fagade or privacy fence to the street edge. Mid-Rise High Density Residential The following guidelines are intended for new Mid-Rise High Density Residential buildings, to be located immediately west of the Farewell Creek, south of Durham Highway 2. Preference will be given to structured or underground parking. ■ Structured or any above-ground parking must be designed to mitigate any negative impacts on the streetscape, and 1 .... ........................-..------.........---..............................................._................................. W Pa e 14 DRAFT—NOVEMBER 8,2012 can include measures such as landscape buffering and = hiding a car park behind the building fagade. • Residential buildings will be well connected to each other and to the public realm. • Site entries and exits will be created to also allow direct pedestrian and cycle routes to shops and public transit stops. • New development will be located and orientated to maximize visual privacy between buildings on the - development site and adjacent sites by orientating new building blocks so that they do not directly face neighbouring buildings. • Buildings will be located to optimize solar access to residential apartments. • Buildings will be located and orientated to provide views to the Farewell Creek while mitigating any negative aspects on the site, such as visual intrusions or noise. Figure 1.20: Grade related units in multi-storey building --------------------..---......... ---------- -----------------------------------------------------------.......... -- COURTICE MAIN STREET SECONDARY PLAN Town Centre Commercial While grade-related retail/service uses are encouraged across Durham Highway 2 in most of the land use designations, a more focused commercial development area is envisioned at the Town Centre site. The primary frontages and excellent visibility of Durham Highway 2 and Trulls Road provide a good potential to attract retail and office uses. As with all areas in the Secondary Plan, this area permits a wide range of uses, to promote a diverse mix, and the flexibility to serve the day-to- day needs of Courtice residents over time. The design objective is to develop a strong urban street fagade and architecture that places a priority on comfortable and dynamic pedestrian shopping environments, and active mixed use streets. Planning for retail uses must consider the needs of residents and retailers for driving and parking access. Guidelines for potentially larger retail uses and their associated parking and servicing needs will require careful consideration. The objective of these guidelines is to place built form and pedestrian comfort and movement as priorities. Development Vision The area is envisioned as a focal place for the community. The location must balance the need to provide parking for retail and office uses, and at the same time promote a pedestrian oriented place. This is a challenge that may be realized over a long period of time. The right balance of cars and pedestrians may not be achieved until transit is fully in place and a more diverse mixed use environment is built out. These guidelines encourage alternate forms of development that can realize the objectives of the Secondary Plan. DRAFT—NOVEMBER 8,2012 The scale and design of the corner buildings should define the corner and establish a strong urban, pedestrian street edge to the Town Centre site, both along Durham Highway 2 and Trulls Road. Buildings up to the six storey height maximum are encouraged to reinforce a small public square to be located at the corner of Durham Highway 2 and Trulls Road. Retail with office uses above are encouraged along each of the primary three street frontages: Trulls Road, Durham Highway 2 and the future Richard Gay Avenue. One vehicular site entrance is provided at each primary frontage, and these entrances should be designed with limited width to slow traffic and reinforce the continuity of the pedestrian sidewalk. Figure 1.21: Example of small urban plaza Page 15 .....................................------------------ 00 v = ------------------------------------------------------------------------------------.-------- COURTICE MAIN STREET SECONDARY PLAN Figure 1.22:Corner building design to frame plaza Street Related Development • Locate the building or buildings on the site so that the main entrance and primary fagade are visible from Durham Highway 2 or Trulls Road. • At corner sites, locate buildings so that a significant portion of the building mass addresses the corner intersection and that building configuration and detailing emphasize the corner. • Main entrances shall be accessed from the street sidewalk or from internal pedestrian ways that lead to public sidewalks. • Exterior development of the site should create comfortable and safe pedestrian connections to the sidewalk and transit stop locations. • Where larger format retail uses occur, designs should accommodate for the division of larger floor plates into Page 16 DRAFT—NOVEMBER 8,2012 smaller retail units, to reflect narrower storefront divisions, typical of main street retail shops. • Smaller commercial uses should be oriented to the street. Seasonal outdoor uses are encouraged to be located at the streetscape to provide the possibility for sidewalk activity. Parking and Access • Parking at the street edge is not permitted. Parking should be located at the interior of the block to allow building siting that reinforces the street; however, buildings can be spaced along the primary frontages to facilitate views into parking at the interior of the site. • Site accesses should be configured as a combined entry/exit that can be treated as a "street" entrance. Built form features, signage and high quality landscaping should enhance these entrance points. Figure 1.23: Main entrances accessed from internal pedestrian way CO --------------------------------------------------- -- - - -- ----------- -------------------------- --------- v COURTICE MAIN STREET SECONDARY PLAN N Figure 1.24: Possibility of sidewalk activity attached to small commercial uses Built Form • Building design should emphasize architectural elements that promote pedestrian interest and comfort, reinforce the relationship to the street, and create a visually interesting street fagade. Such architectural elements include, but are not limited to, canopy structures, arcades, prominent entrances and large display windows. + The main building fagades and entrances of large retail uses should be visible to both the street and the internal parking courts and should be accessible by sidewalks. + Access from and within parking areas should promote safety and comfort for both drivers and pedestrians. Landscaping and differentiated paving for pedestrian routes should be Page 17 ----------------------------- ----------------------------------. -------------------------------..--------...-------------------------------------- DRAFT—NOVEMBER 8,2012 employed to divide parking areas; large undifferentiated parking areas will not be permitted. • Where phased development or intensification is envisioned, built form development of initial and interim phases shall be configured to facilitate final concepts for development. • Development is encouraged to respect the built heritage of the area. 1.4 Open Space, Natural Heritage and Trails The two Creek valleys of Farewell Creek and Black Creek create a green spine that stretches from Darlington Boulevard to the Courtice Main Street eastern boundary. These natural heritage features were consistently cited by the residents as Courtice's most unique and valued assets. Figure 1.25:Architectural elements to promote pedestrian comfort -----------------------------......... --------.-.......--------.......------........------.......----- COURTICE MAIN STREET SECONDARY PLAN Figure 1.26:Access from parking lots in the interior of lots to be safe and comfortable and entrances to buildings to be easily visible The Development Concept's open space system is based on emphasizing the visual presence of the creek valleys through view protection, streetscaping and enhancing physical connections to them through new trails, parkettes and parks. 1.4.1 Natural Heritage Features The Municipality of Clarington in consultation with the Central Lake Ontario Conservation Authority (CLOCA) has delineated the Environmental Protection limits. Development adjacent to these lands will be guided by policies within chapters 4 and 14 of the Clarington Official Plan. Any development within 120 metres of a natural heritage feature will require an Environmental Impact Study, which will determine whether the extent and type of development that is co :. permitted can occur. Page 18 W ------------------------------------------------------------------------------------------------- ------ 9 DRAFT—NOVEMBER 8,2012 The urban design guidelines for treatment of development near the creek valley edges are: • Enhance the dramatic view of the creeks' sloping topography between Darlington Boulevard and Sandringham Drive. • Higher buildings should be carefully placed to provide good views from the buildings, and care should be taken to not block views of the creek from the street. �r �r Figure 1.27:View of Farewell Creek Figure 1.28:View of Farewell Creek and Black Creek valleys ' COURTICE MAIN STREET SECONDARY PLAN v 1s • a r Figure 1.29: Example of valleyland parkettes and trail links • On the north side of Durham Highway 2, at Centrefield Drive, the view of the branching of the creek should be protected through the introduction of low scale buildings. • Lower scaled buildings are encouraged on the north side of Durham Highway 2 at Centrefield Drive in order to protect the view of the two creeks • Create sensitive development near the Creek valley edges through low intensity land use, landscaping and appropriately transitioned building heights. • Promote the evolution of a continuous pedestrian system with a system of interconnected sidewalks and parkettes near the creek edges and trail links where appropriate. 1.4.2 Central Square and Greenway Features The Secondary Plan proposes one central square in the Town Centre supported by three small greenway features (open spaces). They reinforce Courtice's existing open space pattern, and variety of parks and parkettes. The north-west corner of Trulls Road and Durham Highway 2 is a municipally owned property that will be developed as a passive Page 19 .....................................-..................... - DRAFT-NOVEMBER 8,2012 visual and physical space. Its location is ideal for specialty Courtice signage and it also provides a gathering space for residents. Another prominent open space will be a large central square in the Town Centre site. It will be a passive space that provides a focal area for the employees and residents around and inside the Town Centre. It has the potential of becoming an identifiable location for that future neighbourhood and could be used for larger community gatherings and events. Small public squares are envisioned at Townline Road and at Trulls Road. These spaces are not dedicated areas in the land use plan, but are permitted uses that are strongly encouraged as part of new development. Located at these prominent intersections, they are intended to create.small focal areas for pedestrians with special landscaping, Courtice signage, comfortable transit waiting areas and well articulated architecture as a "backdrop". Figure 1.30: Example of a small parkette 0 = J COURTICE MAIN STREET SECONDARY PLAN Figure 1.31: Example of a small urban plaza 1.4.3 Trails Courtice has a system of trails and worn paths that meander through Farewell Creek and Black Creek and connect to important public areas in Courtice, such as the Courtice Community Centre, located along the north side of Black Creek, and a cultural heritage location at Old Kingston Road and Farewell Creek(Tooley's Mill site). Development within Courtice should, wherever possible, seek to improve linkages to these trails and special areas. Greater exposure and access to the Creek valleys was a high priority in the community, both as a means to improve the walkability of Courtice and as a recreational "offering" or "draw" that would be distinct to Courtice. The Municipality could consider providing incentives to improve connectivity to the trail system. The trail system can include routes along streets. With future plans for road widening and transit and infrastructure Page 20 DRAFT—NOVEMBER S,2012 investments along Durham Highway 2, the Regional Cycling Plan identifies a 3 metre wide multi-use trail along the north side of the roadway. This route should be considered a major component of Courtice's trail system. For example, a trail extends from the Courtice Community Centre through Black Creek; new development along the north side of Durham Highway 2 should make a prominent connection to this trail link to the new 3 metre or more multi-use path. Guidelines for trails and pathways include: • Promote connections to Farewell Creek and Black Creek wherever feasible. • Utilize the future Durham Highway 2 multi-use path to create visible trailhead links to Black Creek. Figure 1.32:View of Farewell Creek trail 0 ............................_.-----------..,._-----'-----------...............--•--........... v COURTICE MAIN STREET SECONDARY PLAN t7� y Ifs :]�tI� � �,��o�gs;;•'. >•t J y� . 1 a Figure 1.33: Farewell Creek Trail • Utilize local street intersections with Durham Highway 2 to create safe and attractive trail crossing points, to link valley trails to the local street system. • Identify an on-street trail route that connects the valleys to parks and promotes the evolution of a fully interconnected open space system. • Ensure that all pathways support barrier-free access. • Encourage new development to provide bicycle securing facilities and landscaping near trail links. Page 21 DRAFT—NOVEMBER 8,2012 • Coordinate any trail links and trailheads with the Municipality and Conservation Authority for access and safety requirements or restrictions. '+Velcometo the C,glt'ti;t:hlill�niurnTrtiil.This 1.5km trail network winds its way through wncdlards.meacotcs and acress the Blac.t Creek it is part of an effort to maintain ecQ,logicai green space.restore natural habita.s and(provide an area fory:?ur enjoyment. U.th irrtcryrrliva signs for your cds tivn, ili rtfL 31op1 far your iaNeiny$tibnr iii LrBil lar yaar Tarrcat]an and tvurwirdam far Rs -�' c,? ' • T'-` Connanitygroupsaotalslned their talms and remurces 7u 6uad rho cnd and reaory •.slr. al tnr natural habiL•[s.The planning and construa:oa of lhts 010jM laoahted the 'k.• It coaparati b.ftons aftna tuff anmsmdentwe .�� l�»�•� : ,� COYr11CeSCCanE]lySlPaal,lianiLlubaf ' .. • .{,. COUrLt{f.ManK�Irtl+ty 9y Slar7ng19n,Qlrrl144n .�.�r":' 11 Lsntl Stawardsh:6Coltnctl.FrendsafS—rd .4s+�, +'- � M178Nh,Oh1]r75 ibwdr 4#+snatrGn.C7dtite§L3tr ti+t'"^- 'F �n`�" lusahi4lyC ammrt ivandCentralLike. i ssr_ .r S.M -..yC�t.%' l7nlaria Can>srvotion Authvrity. {�y kf LENERGUY nNAWAL SUG?pRT e rrrr q wt - �. _ caFlsais eaolterwas sums-'p or yy�C.. -1. '�,; .iO irlYrt.frcltha LnurtcM1 r.M FOCnGnlca � "'�� _.-..__� - �_ .r•' ,L�.-'— '4nlano PCYx Gnera�lmc -t..nnlpr'.ly al iwrnctcn _.... ( _ �W rail/ rar fC:: a .Na01. .... r.. - Figure 1.34:View of Millennium Trail COURTICE MAIN STREET SECONDARY PLAN 1.5 Streetscaping and Gateways Durham Highway 2 is the Courtice Main Street spine. As one travels across the area, the roadway has distinctly different characteristics resulting from the evolution of adjacent land uses. The roadway is a Regional road, but functions as the primary route through the Municipality. The challenge is that it is both a highly travelled thoroughfare and a community street. There is a strong public desire for Durham Highway 2 to become a more community-oriented, more pedestrian friendly, greener and attractive street edge. However, Courtice residents also recognize that Durham Highway 2's convenience as a direct route to Oshawa and the future 407 East Link is a valuable asset. The streetscape proposed in these guidelines is based on the community's desire to celebrate the green edges of the creek valleys along Durham Highway 2, be pedestrian and transit supportive yet maintain vehicular functionality and convenience. The following sections about streetscape and gateway serve two objectives. First, they should be considered as the framework for the detailed Streetscape to be prepared once the Secondary Plan is adopted; and second, they should be considered as guidelines for any streetscape improvement prior to the preparation and adoption of the Streetscape Plan. 1.5.1 Streetscape Concept The Secondary Plan proposes a series of gateways and enhanced intersections that are connected with new streetscaping. This concept serves to "break down" the stretch of Durham Highway 2 into intervals and points of visual interest. Not only can this rhythm serve to slow traffic and make a more CO v - Page 22 DRAFT—NOVEMBER 8,2012 pedestrian friendly environment, but it could change the perception of Courtice from being a place to "drive through" to becoming a point of "arrival". The concept could also help create an identity or image of Courtice as "Clarington's Green Link". Figure 1.35: Community-oriented, pedestrian friendly, attractive street edge ao - --- - J COURTICE MAIN STREET SECONDARY PLAN co 1.5.2 Strategy The primary streetscaping strategy is to work within the Region's existing requirements and guidelines. This chapter presents street cross sections that describe how the roadway could be improved over time. The information is based directly on Durham Region's Arterial Corridor Guidelines (ACGs) and Durham Transit's future projections for implementing transit along Durham Highway 2. The key streetscape elements include: primary gateways and pedestrian nodes; a multi-use path and sidewalks; street trees and planting boulevards; lighting and street furniture; specialty paving and signage. 1.5.3 Right-of-Way The current ROW varies from 21 metres to approximately 50 metres at some intersections. The ultimate Regional ROW is 36 metres. When a property is redeveloped, the Region requires dedication and protection of the 36 metre ROW with the intent that over time, the ultimate ROW will be achieved. 1.5.4 Access Management Currently, there are numerous individual driveways and commercial property entrances along Durham Highway 2. These are gradually being limited through the construction of medians to control access and turning movements. Existing properties will maintain their right to access, but once a property is redeveloped, all access points will require Regional approval. It is anticipated that future direct access will be very limited. To that end, the Land Use plan proposes access points and shared laneways or private internal streets toward the internal portions. of properties with Durham Highway 2 frontage. Page 23 --------------------------- DRAFT-NOVEMBER S,2012 Figure 1.36: Gateway feature at intersection ti Figure 1.37:Gateway treatments with built form enhance intersections ----------------------------------------------------------------------------------------------- COURTICE MAIN STREET SECONDARY PLAN 1.5.5 Implementation The comprehensive implementation of a streetscape program is unlikely to occur. The Region has implied that once infrastructure renewal occurs, then streetscaping improvements would be implemented. However, improving the streetscape earlier would function as a catalyst or impetus for property redevelopment. The guidelines and cross sections presented here could form the basis for a more detailed streetscape master plan and implementation strategy. The Municipality and the Region will need to determine if and how elements within the future ROW can be reasonably implemented. If a streetscape program were in place, the Municipality could consider providing incentives to existing property owners to improve their properties at the street edge, to eventually blend with new Regional works. Similarly, new development could receive incentives for streetscaping measures. General Streetscaping Guidelines The following guidelines are intended to apply to all planned changes within the publicly-owned ROW, Sidewalks, Pathways and Intersections: • The north side of Durham Highway 2 shall have a continuous, 3 metre or more, multi-use pathway that provides intermittent connections to trails and cycle routes. The multi-use pathway is a consistent element in the Arterial Corridor Guidelines and Durham Transit street sections. CC) v ° m ' Page 24 -------------------...------------------------------------------------------. DRAFT-NOVEMBER 8,2012 Figure 1.38: Example of animated streetscape Figure 1.39: Example of animated streetscape 00 I . O ---------------------------------------------------------------------------------------- COURTICE MAIN STREET SECONDARY PLAN J L m LL J 1 1 1 1 c� it Figure 1.40: Plan of proposed right-of-way N T Q T cc rid v y Page 25 DRAFT—NOVEMBER 8,2012 C.1 L cc LL d-+ J I - � i s I i_ _i i l . COURTICE MAIN STREET SECONDARY PLAN 36.Om RIGHT OF WAY DRAFT—NOVEMBER S,2012 :1.�m Z.�lm 6-UM Z.6m 1.5m 3.,5m 8.7m 3.5m 3.5m 5.8m 3.5m Figure 1.41:Section through proposed right-of-way 00 - I Page 26 - -- . -- 00 COURTICE MAIN STREET SECONDARY PLAN N • The south side of Durham Highway 2 shall have a sidewalk of minimum 1.5 metres. The sidewalk paving should continue across driveways/site entries to ensure a continuous and priority pedestrian route. • Pedestrian crossings should be emphasized with decorative or textured paving as a means to slow vehicles and create a pedestrian priority condition. • Implementation of Urban Braille' should be considered at major intersections. • Minimum 2.0 metre smooth concrete travel way. • Contrasting and textured borders. • Streetscape elements such as lighting, signage and furniture shall be located outside the travel way. • Pedestrian routes and street crossings shall provide accessibility to all persons with disabilities. Reference to the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) and principles of Universal Design should be incorporated. • Trail connections must not impede movement along the multi-use pathway. Coordination with the Municipality's recreation standards will be required. Street Trees and Landscaping • A landscaped strip or boulevard located between the curb and the sidewalk/multi-use pathway shall be provided on both sides of the street. An alternating pattern or rhythm of light standards, tree planting and landscaped features (planting beds) should be developed within the boulevard. 1 Urban Braille is a system of tactile information primarily designed to eliminate various sidewalk obstructions and for use by the severely visually impaired,the elderly or infirm and by users of variety of mobility devices (wheelchairs,scooters,etc) Page 27 DRAFT—NOVEMBER 8,2012 Figure 1.42: Landscaped strips with trees providing shade Figure 1.43: Continuous tree planting along the sidewalk COURTICE MAIN STREET SECONDARY PLAN • A minimum setback of 1.2 metres for trees and light standards is required for snow storage (per the ACGs). Where possible, street trees should be planted further from the curb to protect them from salt and roadway maintenance damage. • Street trees should be of a hardy species to tolerate urban conditions. • Street trees should provide shade to the sidewalk. Coniferous planting should be explored at locations where a year-round green image is desirable. • Street trees should be planted between 8 and 12 metres on- centre. The concentration and type of tree planted in each precinct can vary to provide interval definition and variety. • At commercial areas, trees should be selected to be decorative and not obscure ground floor signage, display windows or store signage. • Appropriate irrigation and drainage to ensure tree survival should be in place. If not planted in a landscaped strip, a continuous planting bed is preferred wherever possible. • At locations that abut the creek valleys, tree planting and landscaping could be more naturalized. Street Furniture • Street furniture such as benches, waste/recycling receptacles, cycle racks should be coordinated as a recognizable style for Courtice Main Street. • Furniture should be selected to be low maintenance, vandal- resistant and readily replaceable. • The placement and design of transit shelters should be given high priority in the streetscape. Coordination with the Region will be required. I Page 28 00 W DRAFT—NOVEMBER 8,2012 Figure 1.44:Street furniture for comfortable clustering Figure 1.45: Example of street light with banners O 0 OD COURTICE MAIN STREET SECONDARY PLAN DRAFT—NOVEMBER 8,2012 Street Lighting • Illumination must meet Regional road requirements. Lighting of private properties must follow the municipal Lighting Guidelines. • The Municipality should guide the selection of the Courtice light fixture. It could be the same as the Bowmanville fixture, for consistency across the Municipality, or it could be different as a distinct Courtice element. • Light standards should be equipped to accommodate banners, hanging baskets and specialty/seasonal lighting. Use of photovoltaics could be considered for power. • At the Town Centre site (at a minimum), the light standard should include a pedestrian-scaled fixture (at a lower mounting height). • Lighting should not create glare or unnecessary spillage. Gateways The Concept Plan identifies three primary gateways to define Courtice's precincts. • The western gateway at Townline should be developed as both a Clarington and Courtice Municipal gateway. In the long term, the full complement of special signage, lighting, landscaping, paving and buildings should create a prominent visual focal point and encourage pedestrian activity. In the short term, a minimum palette of signage, banners and landscaping and specialty paving should be considered to improve the overall pedestrian environment and announce arrival into Clarington and Courtice. Page 29 __ y Figure 1.46: Example of a gateway building Figure 1.47: Example of a gateway building COURTICE MAIN STREET SECONDARY PLAN • The gateway at Darlington Boulevard should be redeveloped by locating more building mass and height closer to the street intersection and by incorporating architectural and streetscape design elements that announce the arrival to the western shopping district for westbound traffic users on Durham Highway 2. • The central gateway at Trulls Road should be developed as a "four-corners" intersection. Specialty intersection paving should encourage pedestrians and cyclists to cross between the Town Centre site and the Black Creek trail connections. • The eastern gateway at Courtice Road is more vehicular in nature and should relate to the higher traffic speeds of vehicles entering Courtice from a more rural context and in the future, exiting from the future 407 East Link. Courtice signage and landscaping that is complementary to the eastern gateway signage and landscaping should be used. Direct§ona0 Signage • Signs and messaging should be consistent and distinct to Courtice. Signage should coordinate with the street furniture. • Way-finding and street signage should be clearly distinct from traffic signs and signals. • A special signage template for landmark sites, such as natural and built heritage or special properties, such as The Hilltop Restaurant property, should be developed that is complementary to the overall Courtice family of.signs. • Signage should be clearly legible but not oversized. Page 30 00 CA DRAFT—NOVEMBER 8,2012 Figure 1.48: Example of Gateway feature Figure 1.49: Existing Courtice gateway feature Exhibit "A ", Amendment No. XX To The Municipality Of Clarington Official Plan, Map A2, Land Use, Courtice Urban Area I 1 I I I MAP A2 LAND USE COURTICE URBAN AREA OFFICIAL PLAN MUNICIPALITY OF CLARINGTON NOVEMBER 6, 2012 THIS CO'ISOU WTIO:115 PROVIOEO FOR C01NEn.EltCE OKAY PlV RF➢RESENTS REWESTEOI.!O G4nOne NlO APPROVPL am j SPECIAL POLICY AREA D M1t t't ® INDUSTRIAL AREA Delete "Special Pollcy Area E" GENERAL a Delete "Urban Resldenllal" deslgnatlon INDUSTRIAL AREA Add "Corridor' deslgnatlon - M BUSINESS PARK II UTILITY M +Re O Add "Secondary Planning Area" ENVIRONMENTAL ry 9 PROTECTION AREA RP boundary GREEN SPACE D, Delete "Special Pollcy Area F" WATERFRONT Delete "Urban Residential" designation GREENWAY Add "Corridor " and "Town Centre" designation C COMMUNITY PARK d F DISTRICT PARK Amend "Town Centre" designation boundary NEIGHBOURHOOD Amend °Special Study Area" boundary PARK PUBLIC SECONDARY SCHOOL SEPARATE SECONDARYSCHOOL i PUBLIC ELEMENTARY SCHOOL SEPARATE ELEMENTARY SCHOOL SECONDARY PLANNING AREA ••....... SPECIAL POLICY AREA ........... SPECIAL STUDY AREA N C:roG�° GOSTATION y M i r '.I Delete "Neighbourhood SPECIAL .I —0, URBAN BOUNDARY SPECI L AREA Y ® FUTURE r: e .l URBAN RESIDENTIAL IWDetele "Special Policy Area F" URBAN RESIDENTIAL e e MEDIUM DENSITY O • ... ..11...• •• _ _ RESIDENTIAL _ M HIGH DENSITY 1 RESIDENTIAL 1 ® TOWN CENTRE 1 I � CORRIDOR I 1 NEIGHBOURHOOD Delete "Courtice West Shopping District" designation I CENTRE Add "Corridor "desig nation , I•t Delete "Spacial PolicyArea F" Dalai 'urban Residential" denigration 1 HIGHWAY COMMERCIAL NP OM Add "Town Centre" designation 1 Delete "Urban Residential" designation I PRESTIGE Add "Corridor" designation EMPLOYMENT AREA ,Delete °High Denslly "symbol i SH ROAD LIGHT I 1 I I I MAP A2 LAND USE COURTICE URBAN AREA OFFICIAL PLAN MUNICIPALITY OF CLARINGTON NOVEMBER 6, 2012 THIS CO'ISOU WTIO:115 PROVIOEO FOR C01NEn.EltCE OKAY PlV RF➢RESENTS REWESTEOI.!O G4nOne NlO APPROVPL am j SPECIAL POLICY AREA D M1t t't ® INDUSTRIAL AREA Delete "Special Pollcy Area E" GENERAL a Delete "Urban Resldenllal" deslgnatlon INDUSTRIAL AREA Add "Corridor' deslgnatlon - M BUSINESS PARK II UTILITY M +Re O Add "Secondary Planning Area" ENVIRONMENTAL ry 9 PROTECTION AREA RP boundary GREEN SPACE D, Delete "Special Pollcy Area F" WATERFRONT Delete "Urban Residential" designation GREENWAY Add "Corridor " and "Town Centre" designation C COMMUNITY PARK d F DISTRICT PARK Amend "Town Centre" designation boundary NEIGHBOURHOOD Amend °Special Study Area" boundary PARK PUBLIC SECONDARY SCHOOL SEPARATE SECONDARYSCHOOL i PUBLIC ELEMENTARY SCHOOL SEPARATE ELEMENTARY SCHOOL SECONDARY PLANNING AREA ••....... SPECIAL POLICY AREA ........... SPECIAL STUDY AREA N C:roG�° GOSTATION y M i Delete "Neighbourhood Centre" symbols IWDetele "Special Policy Area F" DOlele "Urban Resldenllal" deslgnatlon W 1 Add "Corridor" designation IDole!, "Urban Residential" designation 1 Add "Town Centre" designation I d I 1 I I I MAP A2 LAND USE COURTICE URBAN AREA OFFICIAL PLAN MUNICIPALITY OF CLARINGTON NOVEMBER 6, 2012 THIS CO'ISOU WTIO:115 PROVIOEO FOR C01NEn.EltCE OKAY PlV RF➢RESENTS REWESTEOI.!O G4nOne NlO APPROVPL am j SPECIAL POLICY AREA D M1t t't ® INDUSTRIAL AREA Delete "Special Pollcy Area E" GENERAL a Delete "Urban Resldenllal" deslgnatlon INDUSTRIAL AREA Add "Corridor' deslgnatlon - M BUSINESS PARK II UTILITY M +Re O Add "Secondary Planning Area" ENVIRONMENTAL ry 9 PROTECTION AREA RP boundary GREEN SPACE D, Delete "Special Pollcy Area F" WATERFRONT Delete "Urban Residential" designation GREENWAY Add "Corridor " and "Town Centre" designation C COMMUNITY PARK d F DISTRICT PARK Amend "Town Centre" designation boundary NEIGHBOURHOOD Amend °Special Study Area" boundary PARK PUBLIC SECONDARY SCHOOL SEPARATE SECONDARYSCHOOL i PUBLIC ELEMENTARY SCHOOL SEPARATE ELEMENTARY SCHOOL SECONDARY PLANNING AREA ••....... SPECIAL POLICY AREA ........... SPECIAL STUDY AREA N C:roG�° GOSTATION y M i Exhibit "B ", Amendment No. XX To The Municipality Of Clarington Official Plan, Map H1, Neighbourhood Planning Units, Courtice Urban Area m� 1 Delete all I Planning Unit Numbers for all Neighbourhoods FAREWELL HEIGHTS N Change Population From "(4100)" To "(4000)" °a Cr WORDEN HIGHLAN 16 Y (3900) (4000 GLENVIEW HANCOCK o Delete "2 Courtice West (3100) (2900) z Shopping District (600)" a ASH ROAD Add "Courtice Main Street (4000)" KING COURTICE MAIN STREET STREET (4000) A Delete 1 Town Centre (600)" DARLINGTON g (1500) EMILY STOWE Change Population Q (5300) x From "(3600)" To "(3100)" Change Population AVONDAL From "(2400)" To "(1500)" o (3100) a URBAN BOUNDARY PENFOUND (4000) > NEIGHBOURHOOD BOUNDARY Z o Change Population (1000) POPULATION o w From "(6100)" To "(5300)" SEE SECTION 17.6 U W STREET Z Change Population o BAYVIEW From "(3940)" To "(4000)" (4500) 0 265 530 1,060 1,590 2,120 Metres BASELINE ROAD HIGHWAY 401 � I °z 1 I� ctiR I I I MAP H1 NEIGHBOURHOOD PLANNING UNITS COURTICE URBAN AREA OFFICIAL PLAN MUNICIPALITY OF CLARINGTON November 6, 2012 LAKE ONTARIO Clarington Meeting: Date: Report #: REPORT PLANNING SERVICES DEPARTMENT PUBLIC MEETING GENERAL PURPOSE AND ADMINISTRATION COMMITTEE November 26 , 2012 PSD- 053 -12 Resolution #: By -law #: File #: 18T -90022 (X -REF.: DEV 90 -045) Subject: REVISED APPLICATION FOR A DRAFT PLAN OF SUBDIVISION — BONNYDON LIMITED RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD- 053 -12 be received; 2. THAT the application for a revised Draft Plan of Subdivision 18T -90022 submitted by Bonnydon Limited, continue to be processed including the preparation of a subsequent report; and 3. THAT all interested parties listed in Report PSD- 053 -12 and any delegations be advised of Council's decision. Submitted by: Reviewed by: CC avi . Crome, MCIP, RPP Franklin Wu Director, Planning Services Chief Administrative Officer CP /DJC /sn /df 20 November 2012 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 REPORT NO.: PSD- 053 -12 1. APPLICATION DETAILS 1.1 Applicant/Owner: Bonnydon Limited 1.2 Agent: GHD (formerly Sernas Associates Limited) PAGE 2 1.3 Proposal: To permit a total of 156 units consisting of 17 single detached dwellings, five blocks for 29 on- street townhouse units, ten blocks for 52 lane based on- street townhouse units and one block for 58 medium density units. 1.4 Area: 6.20 ha 1.5 Location: Part Lot 30, Concession 2, former Township of Darlington, and south of Durham Highway 2, and east of Trulls Road (see Attachment 1) 2. BACKGROUND 2.1 In December 2011, G.M. Sernas & Associates Limited, on behalf of Bonnydon Limited submitted a revision to proposed draft plan of subdivision 18T- 90022. The original application, submitted April 1990, proposed a total of 92 units consisting of 25 singles, 14 semi - detached /link lots (28 units), 3 blocks for 16 on- street townhouse units and a medium density condominium block for 23 units fronting on Trulls Road (0.589 ha). The application also contained part of a school block (0.132 ha) and part of a park block (0.509 ha). As surrounding lands to the south and east were developing in the early 90's, development of the park and school blocks as proposed within the limits of the draft plan of subdivision was negotiated to occur together with development of those adjacent lands. 2.2 The original proposed plan of subdivision application was accompanied by an application for amendment to the Courtice South Neighbourhood Plan. The Courtice Neighbourhood Plan was similar to a secondary plan, although not approved under the Planning Act, for an area of Courtice roughly bounded by Highway 2 to the north, Townline Road to the west and the urban boundary to the south and east. The purpose of this application was to delete the "Minor Open Space" designation on the lands in order to allow the proposed development. In the Courtice South Neighbourhood Plan, the lands were designated "Minor Open Space" and "Residential" The Minor Open Space designation was "intended to preserve, wherever possible, unique or important elements of the natural environment having local significance, and may include woodlots, hazard lands and minor watercourses associated with stormwater management ". 2.3 The third application submitted by the applicant was a Zoning By -law Amendment to rezone the lands from "Environmental Protection (EP)" and "Urban Residential Type One - Holding ((H)R1)" to appropriate zones to permit the proposed 1992 development. The applicant has not filed a revised (1992) application. r• • • REPORT NO.: PSD- 053 -12 2.4 An Environmental Evaluation prepared by Bird and Hale (1992) was submitted in support of the applications and proposal on adjacent lands (18T- 88060), as was a Base Flow Impact Assessment report (1993) by Golder and Associates. The Bird and Hale report identified a wetland feature within the southern portion of the study area. It noted a hydrologically linked wetland to the west was removed in favour of residential development and wetland areas adjacent to the study area were approved for development. The report stated that should the feature be retained, the limits of the wetland could be determined at the discretion of the Municipality. From a stormwater perspective, the report stated that consideration should be given to ensure that existing quantitative hydrological conditions are maintained or enhanced. From a wildlife movement perspective, the report concluded that the design of open space corridors should be sensitive to the impact on wildlife travel patterns and associated human - wildlife conflicts. The Golder report concluded that the site does not provide a major contribution to base flow in the Robinson Creek during periods of low groundwater levels, but a portion of the site is likely a groundwater discharge area during times of high ground water levels. The report considered the reduction of infiltration of base flow as a result of development to be negligible. However, recommendations were provided to minimize the reduction of infiltration to base flows. 2.5 The applications had not been approved by 1996 when the Clarington Official Plan (COP) was approved. The COP designated the Bonnydon lands north of Sandringham Drive and west of Rick Gay Avenue as Main Central Area (MCA) subject to Special Study Area 1. The policies of the special study area require the preparation of a secondary plan with detailed land uses prior to any development within the MCA. The lands south of Sandringham Drive and east of Rick Gay Avenue are designated Urban Residential, 2.6 From about the time the COP was adopted in 1996, until the submission of the revised proposal that is the subject of this report, no activity or correspondence was received with respect to the applications. 2.7 The Robinson Creek and Tooley Creek Watershed Management Plan ( RTWMP) was initiated by the Municipality of Clarington in 2009 (Staff Report PSD- 030 -09). Council, by resolution, directed staff to use the Watershed Management Plan in the preparation of the Courtice Main Street (CMS) Secondary Plan. The RTWMP identified the existence of a "High Volume Groundwater Recharge Area" (HVRA), in various locations throughout the CMS area, including parts of the Town Centre and the Bonnydon lands. The Robinson Creek and Tooley Creek Watershed Management Plan recommended that development in the vicinity of the Bonnydon lands maintain pre - development groundwater infiltration rates, post - development. These findings triggered the - preparation of a Natural Heritage Evaluation for the lands within the Courtice Town Centre area, to provide the information on the terrestrial characteristics of the lands affected by high volume groundwater recharge. •m REPORT NO.: PSD- 053 -12 PAG E 4 2.8 The Municipality retained SLR Consulting (Canada) Ltd. to prepare a Natural Heritage Evaluation generally for the lands located in the southeast quadrant of Durham Highway 2 and Trulls Road. This Evaluation further identified the implications of both the Robinson and Tooley Creeks Watershed Plan and the Black/Harmony /Farewell Watershed Plans on the CMS Secondary Plan. The Natural Heritage Evaluation identified natural heritage features at the southeast quadrant of Durham Highway 2 and Trulls Road, including the Bonnydon parcel. Generally the study recommends that in order to maintain the natural heritage features and functions on the subject lands the following guiding principles should be followed: • Regardless of multiple landowners, the natural features on the property should be studied and managed as a functional unit. • An Environmental Impact Study (EIS) should be completed prior to a proposed change in land use to demonstrate that the key natural heritage features and functions of the area are maintained or enhanced as a whole functioning unit. • High functioning areas should be identified and designed for protection. • Engineering and hydrogeological studies should be undertaken to demonstrate the maintenance of water infiltration and that post development flows are maintained to pre - development levels. 2.9 In August of this year Bonnydon filed appeals to the Ontario Municipal Board of the proposed draft plan of subdivision and Zoning By -law amendment applications. A prehearing conference has been scheduled for Monday January 14, 2013. 2.10 On November 26, 2012 a public meeting for the Courtice Main Street Secondary Plan which the subject lands are predominantly located within is scheduled. 3. LAND CHARACTERISTICS AND SURROUNDING USES 3.1 The subject lands front on the south side of Durham Highway No. 2. and also have frontage on the north side of Sandringham Drive, as well as the west side of Rick Gay Avenue. The lands are predominantly wooded. REPORT NO.: PSD- 053 -12 3.2 The surrounding uses are as follows: PAG E 5 North - Durham Highway 2 and beyond, a place of worship and a two residential properties South - residential development and Lydia Trull Public School East - residential development West - residential development, vacant lands and a fire hall 4. PROVINCIAL POLICY 4.1 The subject application pre -dates the current Provincial Policy Statement and the Provincial Growth Plan. However, the policies of both these documents will be reviewed in more detail relative to the revised application. The policies, although not determinative, will be informative in the preparation of a recommendation report on the Municipality's position at the O.M.B. 5. OFFICIAL PLANS 5.1 Durham Regional Official Plan In 1990 the Durham Regional Official Plan designated the subject lands "Residential ". A Main Central Area symbol was also designated in the vicinity of the parcel. The residential policies allow for development of housing and encourage a variety of housing types and style. The Durham Regional Official Plan currently designates the subject lands as "Living Area ". A Regional Centre symbol is also designated in the vicinity of the parcel and Durham Highway 2 is designated as a Regional Corridor, while Trulls Road is designated a Type "B" arterial. 5.2 Clarington Official Plan At the time the applications were originally submitted the lands were designated "Residential" within the Courtice Major Urban Area of the Town of Newcastle Official Plan. The application had a net density of 27.4 units per ha. where the policies allowed low density to a maximum of 15 units per net ha. and medium density to a maximum of 40 units per net ha. The current proposal for 156 units has a density of 29.16 units per ha. In addition, the Town of Newcastle Official Plan allowed for the refinements to land use through the Neighbourhood Plan process which resulted in designation of lands in the Neighbourhood Plan and Zoning By -law as Environmental Protection. In January 1996, the Clarington Official Plan was adopted by Council and subsequently approved by the Region in October 1996. The Clarington Official Plan designates the subject lands as "Urban Residential" and "Town Centre" subject to the policies of "Special Study Area 1 ". Map "B" - Transportation, identifies Durham Hwy 2 as a Type B arterial and a Transit Corridor. Sandringham Drive and Rick Gay Avenue are both identified as collector roads. Map "C" - Natural Heritage System, identifies some of the property as having significant woodlands. The features identified on Map "C" trigger an REPORT NO.: PSD -053 -12 PAG E 6 Environmental Impact Study to ensure there are no adverse impacts on the natural features should development proceed and what should be done to mitigate negative impacts if development is supported. 'C07 I1 C TdA_1TI 1 6.1 Within Zoning By -law 84 -63, as amended, the subject lands are zoned "Environmental Protection (EP)" and "Holding - Urban Residential Type One (R1) ". The proposal does not conform to the current zone provisions, hence the rezoning application. 7. PUBLIC SUBMISSIONS 7.1 Staff have received a few enquiries on the proposed application. Although some enquiries requested clarification of the application, some enquiries expressed concern that the development would have a negative impact on the environmental features identified. 8. AGENCY COMMENTS 8.1 At this time comments remain outstanding from the circulated agencies. 9. DEPARTMENTAL COMMENTS 9.1 Comments are outstanding from all circulated departments at this time. 10. DISCUSSION 10.1 The subject lands were partly designated "Residential" and partly "Office Commercial" in the "Community Central Area" in the Official Plan in effect when the applications were originally submitted. In the Clarington Official Plan, adopted in 1996, the majority of the lands are within the designated Courtice Town Centre. The Secondary Plan, required by Special Study Area 1 policies of the Clarington Official Plan, has not been completed at this time. As part of the Official Plan Review, work has been undertaken on the Courtice Main Street Secondary Plan which includes the Courtice Town Centre. A public open house for the Courtice Corridor Main Street Secondary Plan was held in June, the statutory public meeting is being held, November 26. 10.2 The application proposes single detached dwellings, on- street townhouse dwellings as well as ten blocks, 52 townhouse units, to be developed based on a rear lane that would be part of the municipal road system. Council agreed to consider rear lanes as a pilot project in the Brookhill Neighbourhood. Phase I of the Brookhill development is currently being constructed, with rear lanes, but is far from complete. There has not been sufficient time to fully review how the rear lane pilot project is functioning. MME REPORT NO.: PSD- 053 -12 PAGE 7 10.3 No new or updated supporting documentation has been submitted with the revised application to address whether the lands currently zoned Environmental Protection (EP) should be rezoned to allow residential development. The applicant's studies are dated and do not address the revised proposal currently under consideration. As a minimum an updated report will need to be submitted to address deletion of the "Environmental Protection (EP)" zone. 11. CONCURRENCE — Not Applicable 12. CONCLUSION 12.1 The application should be referred back to staff for further consideration including comments from all the circulated agencies and departments, as well as discussion with the applicant on supporting documentation and conformity with the policies of the Clarington Official Plan. 12.2 The Municipal Solicitor and the Director of Planning will seek direction on the upcoming pre- hearing in January at a subsequent meeting. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development Maintaining financial stability Connecting Clarington X Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Carlo Pellarin Attachments: Attachment 1 - Property Location Map Attachment 2 - Original Proposed Draft Plan of Subdivision 1990 Attachment 3 - Revised Proposed Draft Plan of Subdivision Amer, REPORT NO.: PSD- 053 -12 List of interested parties to be advised of Council's decision: Michael Freedman, Bonnydon Limited Bryce Jordan, GHD David Imeson Nancy Marsh Doug Dickerson, Deputy Mayor, City of Pickering Jay Davidson Olaf Rudolph Melissa Behr Bruce O'Leary and Gillian McCullough Meaghan Boisvert E:1meF PAG E 8 Attachment 1 To Report PSD- 053 -12 �p-� adoa aouanm avoaaouenm 3J531YJ � � � �l4 • p N �_ V 3Na03NtlN0AV C N CL 4 c Cb Qy O V/ o ' a) o i � (, aru+3nvwaiwi 0 3lIA3AYAVOO1Mf M �r b"a �L �yy w c W w�Vy L WW f2 tl p o IL � woa srn woa snnai avoa snnaL s j Q � J Q W C7 Z 3 Z `T U N Q sock 39 BIOGV AO C CN o LO J 00 O o m LO end AVE) a�i`dHOW m i Cal Cl- �I e N �m • ' N' M '',�'. �'� g1K38 a� O v � �'�• �N O' 3� � \K m m j l I ,'m•'' ,N , \K35 a g � r� J"r< c N' 'mom �m a 11 1 nl 1 1 1 � J'S 11 l o l l ._� p 11 Ilm cQ c 1 11 m Q f= f z 0 z Q - 6 8 -97 Attachment 2 ` - - - -- �- --------- Report PSD- 053 -12 _ I � \ D A I r IVI I ( (((JJJ \M N \�,- „�%i�F -( \/ � \ 'r` •..• ,.I�'...�.':• n/ / I 0° it No - I I �r1�i, \'1 r; 0 II It Li I 1 47 N PO BLE NE 20m fl0a T-r r -rr I O pla 111111 I II � 1111111 I I I I — 0 F i t 1/ I5 I i i MEON DENSITY I_j I' I I IW 0"'.0 T R_L 44 L4 ICO I I T � I CO P PAR BLOCK I rP T l T' BL 43 0 PART OT - ° BL CK 2 � LOCK 41 RT L Lam 2 \ I ; 0 ; -� FUT. DE�•E7.OPMENTti 33O P \° \,” ,(nf ( BLOCK 48 ° �L 2� \ \ \ \4 ��ioJ`o, �• o. 15 °\A�A' \\ 4L . SypK\ 4\,t'A �` I U �- \'BZ °�yV?P� ,� \4fiN aTTi ;'. RANI _ , H 12 BIOGK 76 a 7 I g 6T S µ i.H ,.s $0\ �� C/ �� �9�'9'• 6 y BLOCK 45 - — rl I — — m s \ °FOi •G • • a 5 se° I I I 5 �I �0.0 Li - e 4T�L J� Po }'/61.5 2 J eo P RIG P _ - -- � R I I I•Cy NJ�s = -- .� = -lm I I/ 'rte r�x I\ are ro c jI \,.,' ' I r .F . \ PROPOSED �\ _w _ I _ S C H 0 0 L 1 \ DRAFT PLAN SCHEDULE OF LAND USE PART OF LOT 30, LOW M%N Td9DENnN. MUNICIPALITY OF CLARINGTON REGIONAL MUNICIPALITY OF DURHAM Is-n sncu ii,� t T farz / 1ST-90022 »o-,y (ocr.,aau afip ne Mcao °Y: B.J. sauE: f :1000 — W.KN° Ma DP -3 MEMI DENSITY RESOENDN. T.an mur roKamJSS - mma le -ss - x] umrs a,s n. ADDITIONAL INFOgRMATION e.o. uec rore+,+asss - alma v-sx - sx warz 1.m h° d rorAL � uN05 RESOE]InN. xx Osx ,oafs) TOM AREA RESID TAL aef na tltlJ3 a OAIE COINEiITS/EtENSONS BY B]. iy� °,y PART LOTS xe. Is >x PART BIOt,(S a 1 211 - WiKWAY - K°a u box M1a REsERvED BY OI'MER - ].axs xs -n ass he e, OWNER'S OERIIFlCATE 9IIiVE1TMt'S CEATFlCATE u oADm PROPOSED SITE u _ KiwnammntrvK.ve ROADS i]0 o w,momm u.c,K im r. w.v.rwvm.nav, .e m<ecs, wwm W - ix°n TOT iminSSON - - ¢1] M1a 6.20 ho BONNYDON LIMITED J.D. Bm� 'JED� O�F N E w C A S T L �+ _. a -1- n�19 /r a�•`z /y= DRAFT PLAN OF SUBDIVISION OF PART OF LOT 30, CONCESSION 2 MUNICIPALITY OF CLARINGTON REGIONAL MUNICIPALITY OF DURHAM SERNAS ASSOCIATES Bonnydon 1ST-90022 °nnxn Yr AG °:scan nr, AO. %r 90008 Mcao °Y: B.J. sauE: f :1000 — W.KN° Ma DP -3 Attachment 3 To Report PSD-053-12 0 G Q: LL o id , 65 a K5 X 1 c) z EL pip .1 49 PIP ft .29 iffillo H 2, !J� 9Z06t taN1SNI /A, 09�IE IONISNI FT Off4t ''ONISNI rn Im 0/9 SNl . . . . . . . . . . . . . . . . . . . . . . . . . ; \-66f.-9 N'13N1 DO ry Jr USNI 17dz bN fPG -bNY SNI P- --, /--V -Q- -T-7/ LL I 2 Lu:^, ;oI T Imo; � s° >� o 0 C- 5 Lj I v On 0 ---- --------- — 3 p (N 6P, ° * Q- 5 --J . if 00 HIF ONIN30d oyo 8 LJI og Mis ---------------- - - ----------------------- - ------------------------------------- ------------- ---------- - J, C� 8-91 F- ~E 90 c U)J �i Cd:l c; d d p 0 a a 11 < g g z L Lli 0 M t :i H MIS z . 0 w < E z Q: LL o id , 65 a K5 X 1 c) z EL pip .1 49 PIP ft .29 iffillo H 2, !J� 9Z06t taN1SNI /A, 09�IE IONISNI FT Off4t ''ONISNI rn Im 0/9 SNl . . . . . . . . . . . . . . . . . . . . . . . . . ; \-66f.-9 N'13N1 DO ry Jr USNI 17dz bN fPG -bNY SNI P- --, /--V -Q- -T-7/ LL I 2 Lu:^, ;oI T Imo; � s° >� o 0 C- 5 Lj I v On 0 ---- --------- — 3 p (N 6P, ° * Q- 5 --J . if 00 HIF ONIN30d oyo 8 LJI og Mis ---------------- - - ----------------------- - ------------------------------------- ------------- ---------- - J, C� 8-91 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: November 26, 2012 Resolution #: By -law #: Report#: EGD- 031 -12 File #: Subject: NAMING THE PARKLAND AT 71 OLD KINGSTON ROAD RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD- 031 -12 be received; and 2. THAT the parkland located at 71 Old Kingston Road be officially named Tooley's Mill Park. Submitted by: s Reviewed by: A.S. Cannella, Director Engineering Services ASC /PW /dv Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 l~� REPORT NO.: EGD- 031 -12 1. BACKGROUND PAGE 2 At the October 1, 2012 Council meeting, Council approved the following Resolution; THAT Staff Report on naming the property located at 71 Old Kingston Road as " Tooley's Mill Park ". In 2009 the Municipality acquired the .43 ha (1.06 acre) property at 71 Old Kingston Road for parkland. The property located along the west side of Farewell Creek was once the location of a 19th century Grist Mill and Miller's house. Augustus S. Tooley acquired the Mill and some nearby land in the late 1800's and the area became known as Tooley's Mill Hill. The Mill operated using the water power from Farewell Creek and Black's Creek. A.S. Tooley planted willow trees around the mill pond as soon as he had acquired the Mill and advocated their benefits in protecting a waterway under flood conditions. During a flood one June when every other mill pond in the area burst, Tooley's Mill remained unharmed due to the beneficial effects of the willow trees that remain today. The Mill continued to operate until the water power from the two creeks dried up. A stone cairn and plaque entitled "The Peoples Mill" were installed in 2010 to commemorate the history of the site (attachment 1). The cairn was built from the foundation stones salvaged from the Miller's house. 2. COMMENTS The policy for Naming Parks and Open Spaces recommends establishing park names based on the street that the Park or Open Space fronts onto. The intend behind naming parks after the abutting street is not clear in the policy but it was probably established to make it easier for the public to find a park when it is programmed for recreational uses such as ball or soccer. REPORT NO.: EGD- 031 -12 PAGE 3 The policy also includes statements that "Staff shall report to council if other than an abutting street is to be used in naming of a park or open space lands" and that "Council at its discretion and as it sees fit can rename any park or open space." The parkland at 71 Old Kingston Road is too small for a ball or soccer field and is more likely to be developed for passive recreation and perhaps as a space for civic events. 3. CONCURRENCE Not applicable 4. CONCLUSION To acknowledge the rich history of the site staff agrees that it would be appropriate to name the park at 71 Old Kingston Road, Tooley's Mill Park after the family and the Mill that occupied the site from the late 1800's to the early 1900's. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability _ Connecting Clarington _ Promoting green initiatives Investing in infrastructure X Showcasing our community _ Not in conformity with Strategic Plan Staff Contact: Peter Windolf, Manager of Park Development Attachments: Attachment 1 - Peoples Mill plaque text List of Interested Parties to be advised of Council's decision: Not applicable 9 -3 This cairn marks the site of a late 19th century grist mill and miller's house. The stones are from the foundation of the miller's house. In 1874 Jacob Stalter built a mill pond, just north of this site, close to the junction of the Black & Farewell Creeks and erected a grist mill using timbers and lumbev From a mill in Haydon he had dismantled. About ten years later Augustus S. Tooley purchased the property and called it "The People's Mill". Tooley also planted willow trees around the pond. Their roots stengthened the earth walls of the dam and prevented them from bursting during floods. The hill to the east became known as "Tooley's Mill Hill". In the 1920's after the mill had ceased running, the site was developed into the Prestonvale Tourist Camp and featured the Courtice Diner. The little eatery was famous in it's day for a large teapoic on the roof puffing smoke from it's spout. Qlcadin;,file Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: November 26, 2012 Resolution #: By -law #: Report#: EDG- 032 -12 File #: Subject: TOOLEY'S MILL PARK - POSSIBLE PROGRAMMED USES RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EDG- 032 -12 be received for information. 2. THAT all interested parties listed in Report EDG- 032 -12 be advised of Council's decision. Submitted by: Reviewed by: A. Cannella, Director Franklin Wu, Engineering Services Chief Administrative Officer ASC /PW /dv CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 9 -5 REPORT NO.: EDG- 032 -12 PAGE 2 1. BACKGROUND At the October 22, 2012 Council meeting, Council approved the following Resolution; THAT Staff report back to General Purpose and Administration Committee by November 26, 2012 on building a permanent structure which would accommodate, among other activities, musical events in the park at 71 Old Kingston Road in Courtice; and THAT Staff include in the report electrical feeds for the structure, and for lights on Old Kingston Road. 2. COMMENTS The Municipality acquired a .43 ha (1.06 acre) piece of land at 71 Old Kingston Road in 2009 for parkland. The property is located along the west side of Farewell Creek directly opposite the only remaining home on the west portion of Old Kingston Road (Attachment 1). In the late 19th century a grist mill and miller's house occupied the site. The mill ceased operations in the 1920's and the site became the Prestonvale Tourist Camp. A stone cairn and plaque entitled "The Peoples Mill" was installed in 2010 to commemorate the history of the site. Although it has yet to be officially named the site is known as Tooley's Mill Park. The park size is small relative to other parks in Clarington but its location adjacent to the Farewell Creek provides an idyllic starting point for a future recreational trail system that will extend south through the creek valley linking to the residential areas south of the park. The park location and size make it appropriate for passive uses such as seating areas, walkways and perhaps a children's play area. This site will also provide park space for the new residents and visitors coming from the proposed commercial/ residential development west of the park. To make the park available for wider public REPORT • ED G-032-12 PAGE use and enjoyment a first phase development is included in the 2013 capital budget for Councils consideration. Vandalism is always a concern when parks are located in relatively secluded locations such as this. Regardless of what features are included in the park it will need to be designed and constructed with this in mind. Constructing a permanent structure such as a gazebo or bandshell could allow for programmed events such as concerts in the park, outdoor theater, art in the park, and other special events. The gazebo could be surrounded by a combination of turf and hard surfaces to accommodate crowds of varying sizes. Walkways, seating areas and a playground could also be constructed to create a civic gather place for Courtice residents. Installing a washroom building would also be recommended if the site becomes regularly programmed for special events. A Conceptual Master Plan has been prepared to illustrate the park layout with those features (Attachment 2). The Conceptual Master Plan also includes the valley land west of the park that is currently in private ownership. Those lands will eventually be dedicated to the municipality with the approval of the commercial /residential site. While the park is large enough to construct a permanent structure for musical events and other activities there is presently very little opportunity to provide parking at or around the site. The width of Old Kingston Road in its current state would allow for parallel parking on one side only which could generate 18 -20 parking spots. If a wider road was constructed parallel parking on both sides of the street could be accommodated roughly doubling the parking to 36 to 40. Overflow parking could end up on surrounding streets or in the private parking lots on the north side of Hwy 2. Since Old Kingston Road is a dead end street, a turning circle or another type of turnaround would need to be constructed at the end of the road to allow cars to turn around and exit. NID REPORT NO.: EDG- 032 -12 PAGE 4 One potential opportunity for additional parking could be within the proposed development of the commercial/ residential land west of the park however the exact plans for that development are not known at this time. Turning movements from Hwy 2 onto Old Kingston Road for westbound cars is also a concern. There is a centre lane on Hwy. 2 but at this location it is used for eastbound traffic to turn left at Centerfield Drive. Staff is currently investigating options for improving vehicular access to the park in consultation with the Region of Durham and the owners of the lands west of the park site. In its current configuration and based on the requested future use of the site, i.e. large community events, safety related to site access is a concern. It should also be noted that ultimately access /egress to and from the site for westbound vehicles will be eliminated with the future development of a centre median on Hwy. 2. Council's resolution also requested that staff include in the report electrical feeds for the structure, and for lights on Old Kingston Road. The west section of Old Kingston Road currently has no street lighting but the electrical service required for street lighting and for park lighting could be easily accessed from existing Hydro One service on the north side of Old Kingston Road. The lack of lighting on this portion of Old Kingston Road was previously identified and will be evaluated for inclusion the 2013 Street Lighting Improvement Program. It is anticipated that walkway type lighting would also be required on Old Kingston Road east of Farwell Creek to tie into the existing street lighting. 3. CONCURRENCE: N/A F REPORT NO.: EDG- 032 -12 PAGE 5 4. CONCLUSION There is physical space in Tooley's Mill Park to build a permanent structure for programmed special events such as musical events, however parking and vehicular access could be a problem when large numbers of people come to the park. Bowmanville's Concerts in the Park attract an average of 250 people per event to Rotary Park which is also .43ha in size. In Bowmanville the audience generally arrives by foot or by car with parking available along Queen Street, Temperance Street, King Street and in municipal lots. If similar audiences come to Tooley's Mill Park for special events there is currently not enough public parking available in the vicinity of the park to accommodate those crowds. Constructing a parking lot on this small site is not recommended because it would require a large portion of the parkland. With or without a permanent structure for programmed uses Tooley's Mill Park can be developed to provide residents with a creek -side park in a beautiful setting. The park will also be a gateway to the future recreational trail. Staff are pursing solutions to the access and parking concerns with the goal of resolving those concerns and developing Tooley's Mill Park as a civic space for Courtice residents which could accommodate musical and other special events. When the commercial /residential development west of the park is completed it may provide another parking option for visitors which could allow for larger civic events in Tooley's Mill Park. Public consultation would be initiated should Council want to pursue a musical /special events venue on this site. REPORT NO.: EDG- 032 -12 CONFORMITY WITH STRATEGIC PLAN PAGE 6 The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives X Investing in infrastructure X Showcasing our community Not in conformity with Strategic Plan Staff Contact: Peter Windolf, Manager of Park Development Attachments: Attachment 1 - Site Context Aerial Map Attachment 2 - Conceptual Master Plan List of interested parties to be advised of Council's decision: Jeff Goldman, Durham Custom Homes 0 9 -10 -E.- rGl 11u)l 2 2 IF P(1R11AI,j tjjqH�y4V 2, Dt)f�-HA' -ULUIC 11 Pv ;Development. hands, Lai 7 '15 so Nil. N,, 4-: �-A ij g Yw I'A 4� ,of tl Al ga my- E-1 iatim ' —J WI rnZUjfv-g EP A 10 -a j AWA N u, _� � .`' goo ,P = =� _ - =,Pi - �`•D � �/s���j, �, ���� SIR WAVA mv- .�„ _ WAN at is IRS Date: November 26, 2012 Resolution #: By -law #: Report#: OPD- 012 712 File #: Subject: EMERALD ASH BORER RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report OPD- 012 -12 be received; 2. THAT Council approve staff recommendations for dealing with infestations of Emerald Ash borer as part of our Emerald Ash Borer Management Plan; 3. THAT this report be forwarded to the Association of Municipalities of Ontario (AMO) to seek support for the Provincial and Federal funding to assist in managing the Emerald Ash Borer; and 4. THAT the Region of Durham be advised of Council's Decision. Submitted by: BG /cv Reviewed by: Fre"o0ath 6irecto,r f Operations a 6_�Y, Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 10 -1 REPORT NO.: OPD- 012 -12 1. BACKGROUND This report outlines the challenge and provides recommendations for the management of Emerald Ash Borer for the Municipality. PAGE 2 The Emerald Ash Borer (EAB) is a highly destructive beetle. It is a pest of Ash trees. It was confirmed by the Canadian Food Inspection Agency (CFIA) in the summer of 2002. It has killed a large number of Ash tree in North America and poses a major economic and environmental threat to urban and forested areas across Canada and the United States. The EAB does not pose a risk to Human health. The beetle is metallic green in colour and is 8.5 to 14 mm long and 3.1 to 3.4 mm wide, the back is iridescent green, and the underside is bright emerald green. The body is narrow and elongated, and the head is flat. As shown below: Little information was known about EAB in 2002. Arriving in North America through improperly treated wooden packaging material from Asia. Despite substantial research and control efforts the beetle has continued to spread to new areas, and because of confirmed infestations in Durham Region (Pickering, Whitby and Oshawa) it has become a threat to Clarington's Ash population. 2.0 The Canadian Food Inspection Agency (CFIA) is the Federal agency responsible for regulating introduced forestry or agricultural pests. Currently there are 22 regions in Ontario that are regulated under CFIA for EAB, including Durham Region. Federal measures prohibit the movement of any Ash tree materials and firewood of all species. Once EAB is detected, Municipalities must monitor and manage the pest with their own resources 3.0 COMMENTS Trees are living assets in the Community and provide many benefits that are often overlooked. Collectively trees make up the "Urban Forest" which has shown that it improves the quality of life as urbanization increases. However, in certain cases, urban trees can become problematic and costly to manage. If the 10 -2 REPORT NO.: OPD- 012 -12 PAGE 3 full benefits are to be fully realized, and the negatives (costs) are to be minimized, we must understand out tree resource. A tree inventory is the way to gather the required information to understand the benefits and costs of Clarington's trees. At the most basic level of an inventory, it includes information on the location of the trees, their health and structural condition, and current maintenance needs. The inventory would allow the identification of goals and objectives of maintenance programs, including managing a threat such as EAB. This proactive approach will allow the Municipality to effectively monitor and manage this pest. Although the Municipality does not have a comprehensive tree inventory at present, based on the number of homes and park lands in comparison with other municipalities, we estimate the Ash population on Clarington's boulevards and parks to be approximately 3,000 to 4,000 trees. Clarington staff has been proactively inspecting Ash trees that have shown some symptoms of decline for the presence of EAB for the past several years and have yet to confirm its presence in Clarington. On August 24th 2011 the City of Oshawa hosted a meeting with neighbouring Municipalities including Clarington to discuss EAB in an effort to develop a consistent strategy to deal with EAB. No Municipalities within Durham had an EAB management plan, but the recommended strategies are consistent with other EAB effected Municipalities. The strategy was to remove infested trees, inject pesticide treatments for high value trees, monitor and replant non ash species trees. A follow up meeting was held on September 27, 2012 to update on the current status of EAB in the region. The following is the update from each Municipality in attendance; Pickering: • EAB originally discovered in 2008 • Have since removed 200 infested trees • Spent approx. $50,000 to treat high value ash with Treeazin • Completed a street tree inventory for,one neighbourhood • Requested $300,000 in 2013 for the removal, treatment and replacement of ash trees Ajax: • EAB first sighted and confirmed in August 2012 • Have treated 115 trees since the discovery • Have a current GPS based inventory with approx. 4000 Ash trees • Council have approved the treatment strategy to treat 30% of Ash trees, removal of remaining 10 -3 REPORT NO.: OPD- 012 -12 Whitby: PAGE 4 • Have removed over 200 Infested Ash trees on boulevards • Treated only Ash trees in Parks • Currently working on a street tree inventory with an estimate of 8000 Ash trees, are planning to remove all Ash trees on boulevards • Have requested 2 more wood chippers in 2013 to assist with Ash removals Oshawa: • Installed 32 EAB traps throughout Oshawa to determine extent of infestation in 2012. 29 had positive results in every area across the City • Completed a tree inventory in 2012, but does not include open spaces • Have not removed any infested trees, but have treated 649 Ash trees with Treeazin • Planning to treat 3000 more Ash trees in 2013 4.0 CLARINGTON EMERALD ASH BORER MANAGEMENT PLAN The goal of the strategy to manage an EAB infestation is to preserve the Municipalities' tree canopy, slow the spread of EAB whenever possible, and allow for the preservation of high value trees to allow for other control measures to be introduced in the future. The proposed elements for a Clarington EAB management plan are: 1) Staff continue to proactively monitor known Ash areas for possible infestations and respond to residents' concerns of possible EAB infestations 2) Staff to include an increase of $10,000 in the 2013 budget to deal with Ash tree removals, replacements, and /or tree injections for preservation. 3) Staff, in conjunction with Purchasing, develop a list of tree companies with pricing for the treatment through pesticide injections to preserve high value public Ash trees and be available to residents for private Ash trees 4) Develop a public awareness and education strategy to communicate information about EAB and treatment options for residents with Ash trees on private property with an estimated cost of $5,000 for print, website and newspaper articles. 5) That the Region of Durham be requested to develop a proper waste disposal program for EAB infested material. 6) That Council approve a comprehensive inventory of Clarington's publicly owned Urban and Park trees in the 2013 Budget. 10 -4 REPORT NO.: OPD- 012 -12 5.0 CONCURRENCE - Not applicable CONFORMITY WITH STRATEGIC PLAN — PAGE 5 The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: (Place an "X" in the box for all that apply) Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives X Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Bob Genosko, Operations Supervisor List of Interested Parties: None 10 -5 • � V =I Wei - ill ► _► 1112 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: November 26, 2012 Resolution #: By -law #: Report#: ESD- 018 -12 File #: Subject: Operational Planning: An Official Guide to Matching Resource Deployment and Risk RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following:, 1. THAT Report ESD- 018 -12 be received for information. Submitted by: GW /mb � Reviewed by: Gord Weir Director of Emergency Services /Fire Chief Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 11 -1 REPORT NO.: ESD- 018 -12 Index 1.0 Background 3 1.1 Operational Planning: An Official Guide to Matching Resource Deployment and Risk 3 1.2 Emergency and Fire Services Governing By -Law 3 1.3 Applicable Legislation ' i 4 1.4 Understanding and Using the OFM Fire Progression Curve 6 1.5 Fire Growth Rates 7 2.0 Comments 7 2.1 Response Statistics 8 2.2 Building Stock and Occupancies 9 2.3 Fire Statistics 12 2.4 Fire Station Locations 20 2.5 Fire Suppression Apparatus 21 2.6 Operational Staff 22 2.7 Full -time Firefighter Platoon Staffing 23 2.8 Volunteer Firefighter Compliment 24 2.9 Dispatch Rules — Fire 25 2.10 Determining a Risk Level for Building Occupancies 26 2.11 The Critical Task Matrix 32 2.12 Applying the Critical Task Matrix to Fires in the Study Period 33 3.0 Conclusion 35 4.0 Recommendations 35 5.0 Concurrence 36 Appendix A — The Five Step Process including Forms 37 Appendix B — Legislation Affecting the Ontario Fire Service 45 Appendix C — Building Stock 60 11 -2 PAGE 2 REPORT NO.: ESD- 018 -12 1.0 BACKGROUND PAGE 3 1.1 Operational Planning: An Official Guide to Matching Resource Deployment and Risk On November 10, 2010 the Office of the Ontario Fire Marshal (OFM) issued Public Fire Service Guidelines (PFSG) 04- 08 -10, Operational Planning: An Official Guide to Matching Resource Deployment and Risk to Ontario's Fire Services to help fire departments gauge resource requirements for suppression for a range of risk types within their municipality. Exercising the Operational Planning document is intended to support municipalities in meeting their obligations as set out in Section 2 of the Fire Protection and Prevention Act, 1997 (FPPA). It also provides the OFM with a transparent means of meeting its legislative responsibilities to monitor and review municipal fire protection services and to advise fire departments and municipal councils as needed. Based on critical tasks from the incident management system, the Operational Planning document is a tool for municipal decision - makers to analyze their resource needs for the levels of fire risk in their communities. It is a five -step process that offers a systematic and logical process of assessment, planning and implementation, provides for collecting building stock and response data, reviewing incidents, identifying fire suppression gaps, and developing options and recommendations for Council consideration. See Appendix A for the Five Step Process including Forms. As a consequence of this new publication, PSFG 04 -08 -12 Staffing — Single Family Dwellings, and PSFG 04- 08A -03 Optimizing Rural Emergency Response were rescinded. 1.2 Emergency and Fire Services Governing By -Law The Emergency and Fire Services Governing By -Law, By -Law Number #2007 -134 states the following: • Fire suppression services shall be delivered in both an offensive and defensive mode and shall include search and rescue operations, forcible entry, ventilation, protecting exposures, salvage and overhaul as appropriate; 11 -3 REPORT NO.: ESD- 018 -12 PAGE 4 • The Fire Department may request other municipalities to provide mutual aid and other qualified persons to assist in extinguishing fires; • Inspections arising from complaint, request, retrofit, or self initiated and fire investigations shall be provided in accordance with the FPPA and policies of the Fire Prevention Division; • New construction inspections and plan reviews of buildings under construction in matters respective of fire protection systems within buildings, as well as other fire safety concerns i.e. fire routes, shall be conducted in accordance with the applicable by -law and operating procedures; • Distribution of fire and life safety information and public education programs shall be administered in accordance with the FPPA and policies of the department's Fire Prevention and Public Safety Division; • A residential Smoke Alarm Awareness Program shall be ongoing; and • Shall maintain at least one public Fire and Life Safety Educator certified to the Ontario Fire Service Standard. 1.3 Applicable Legislation The provision of fire protection services in a municipality is governed by both provincial and federal legislation. The Fire Protection and Prevention Act, 1997 is the primary governing legislation for the provision of fire protection services in Ontario. Other legislation affects the delivery of fire protection, and a detailed listing is provided as Appendix B to this report. The Fire Protection and Prevention Act, 1997 S.O. 1997, Chapter 4 The Fire Protection and Prevention Act, 1997 (FPPA) is provincial legislation that governs fire protection in Ontario. It provides definitions, specifies municipal responsibilities regarding the delivery of fire protection services and describes the powers and duties of the Fire Marshal (excerpts below) PART I: DEFINITIONS Definitions 1.(1) In this Act, "fire protection services" includes fire suppression, fire prevention, fire safety education, communication, training of persons involved in the provision of fire protection services, rescue and emergency services and the delivery of all those services. 11 -4 REPORT NO.: ESD- 018 -12 PART II: RESPONSIBILITY FOR FIRE PROTECTION SERVICES Municipal responsibilities PAGE 5 2.(1) Every municipality shall (a) establish a program in the municipality which must include public education with respect to fire safety and certain components of fire prevention, and (b) provide such other fire protection services as it determines may be necessary in accordance with its needs and circumstances. Review of municipal fire services (7) The Fire Marshal may monitor and review the fire protection services provided by municipalities to ensure that municipalities have met their responsibilities under this section and, if the Fire Marshal is of the opinion that, as a result of a municipality failing to comply with its responsibilities under Subsection (1), a serious threat to public safety exists in the municipality, he or she may make recommendations to the council of the municipality with respect to possible measures the municipality may take to remedy or reduce the threat to public safety. Municipalities may establish fire departments 5.(0.1) The council of a municipality may establish, maintain and operate a fire department for all or any part of the municipality. 5.(1) A fire department shall provide fire suppression services and may provide other fire protection services in a municipality, group of municipalities or in territory without municipal organization. PART II: FIRE MARSHAL Powers of Fire Marshal 9.(1) the Fire Marshal has the power, (a) to monitor, review and advise municipalities respecting the provision of fire protection services and to make recommendations to municipal councils for improving the efficiency and effectiveness of those services (d) to issue guidelines to municipalities respecting fire protection services and related matters Duties of Fire Marshal 9.(2) It is the duty of the Fire Marshal, (b) to advise municipalities in the interpretation and enforcement of this Act and the regulations (d) to develop training programs and evaluation systems for persons involved in 11 -5 REPORT NO.: ESD- 018 -12 the provision of fire protection services and to provide programs to improve practices relating to fire protection services. 1.4 Understanding and Using the OFM Fire Progression Curve The Office of the Fire Marshal (OFM) recognizes an organized, rapid, aggressive and offensive approach to fire suppression as the most effective strategy to mitigate a fire, thereby potentially reducing the loss of life and property. This strategy is based upon the OFM Fire Progression Curve, Chart #1. As depicted a fire grows exponentially —time versus fire growth. Chart #1 4 TIME VARIES -4-TIME CONTROLLABLE BY FIRE DEPARTMENT* < < ` i ��. < Detection Report Dispatch Preparation Travel Time Set -up Time intervention of Fire of Alarm Time Time Chart #1 was produced by the OFM for the Operational Planning document. Notes: • The fire progression curve is subject to variation due to a number of factors such as type of material and volume of material. • The various factors, from the time the fire begins until intervention takes place, are all subject to variation. • Preparation time for full -time firefighters means the time to dress and depart the station. • Preparation time for volunteer firefighters includes the time to respond to the station as well as to dress and depart the station. REPORT NO.: ESD- 018 -12 1.5 Fire Growth Rates Research by the OFM and the National Research Council of Canada recognizes that a fire in a non - sprinklered residential occupancy may extend from the room of origin in approximately 10 minutes or less. OFM test burns have demonstrated that fire can extend beyond the room of origin in as little as three minutes. Slow, medium and fast fire growth rates are defined by the Society of Fire Protection Engineers according to the time it takes for a fire to reach 1 megawatt (MW). Refer to Chart #2 Chart #2 TIME TO REACH 1 MW AND 2MW FIRE GROWTH RATES IN THE ABSENCE OF SUPPRESION FIRE GROWTH TIME TO REACH TIME TO REACH RATE 1 MW 2MW Slow 10 minutes 14.13 minutes Medium 5 minutes 7.06 minutes Fast 2.5 minutes 3.53 minutes Chart #2 was produced by the OFM for the Operational Planning document. 1 MW fire can be thought of as a typical upholstered chair burning at its peak. 2MW fire can be thought of as a typical large upholstered sofa burning at its peak. 2.0 COMMENTS The purpose of this report is to provide Council with an evaluation of the capabilities of the fire department based on a community risk assessment and to assist them in meeting their responsibilities as per the Fire Protection and Prevention Act, 1997 (FPPA) and other applicable legislations. The evaluation includes the identification of gaps that impact on the capability of the fire department to deliver fire suppression services and recommendations to close the gaps to assist Council in meeting its responsibilities as per the Fire Protection and Prevention Act, 1997 (FPPA) and other applicable legislations. 11 -7 REPORT NO.: ESD- 018 -12 2.1 Response Statistics PAGE 8 In 2009, the OFM redefined the statistics collected from Fire Services across the province. One such statistic is the arrival time of the first fire truck on scene at an incident. Arrival time is the accumulated times of Dispatch Time, Preparation Time, and Travel Time. OFM statistics in Chart #3 illustrate the average.response time for all fire reports submitted to the OFM. Chart #3 This data illustrates that the average response time for Clarington is less than the average composite or volunteer fire services and greater than the average full -time fire services. 11 -8 Year Average Clarington 2009 6.7 2010 6.5 Oshawa Fire Services 2009 4.9 2010 4.9 Whitby Fire Services 2009 5.2 2010 5.2 Ajax Fire Services 2009 4.3 2010. 4.3 Pickering Fire Services 2009 4.6 2010 5.5 Scugog Fire Services 2009 8.9 2010 10.5 Kawartha Lakes Fire Services 2009 9.9 2010 9.1 Port Hope Fire Services 2009 5.6 2010 6.7 Full -time Fire Services, Provincially 2009 4.6 2010 4.7 Composite Fire Services, Provincially 2009 7.3 2010 7.5 Volunteer Fire Services, Provincially 2009 9.7 2010 10.4 This data illustrates that the average response time for Clarington is less than the average composite or volunteer fire services and greater than the average full -time fire services. 11 -8 REPORT NO.: ESD- 018 -12 2.2 Building Stock and Occupancies The Ontario Building Code (OBC) defines occupancies as the use or intended use of a building or part thereof for shelter or support of persons, animals or property. Chart #4 provides a definition of OBC Major Occupancy Classifications and provides a break out of Clarington's building stock. Chart #4 Group Division Description of Major Occupancy Number Of Units Assembly occupancies intended A 1 for the production and viewing of 1 the performing arts A 2 Assembly occupancies not 229 elsewhere classified in Group A A 3 Assembly occupancies of the 8 arena type Assembly occupancies in which A 4 occupants are gathered in the 1 open air B 1 Detention occupancies 0 B 2 Care and treatment occupancies 8 B 3 Care occupancies 8 C - -- Residential occupancies 28,758 D - -- Business and personal services 172 occupancies E - -- Mercantile Occupancies 198 F 1 High hazard industrial 1 occupancies F 2 Medium hazard industrial 268 occupancies F 3 Low hazard industrial 36 occupancies 29,688 Clarington's building stock consists of approximately 29,688 units and an additional 2,135 structures /properties not classified by the OBC. 11 -9 REPORT NO.: ESD- 018 -12 PAGE 10 Group B Occupancies require an annual inspection and total 8. Approximately 192 inspection hours are required to complete this task. Child Care Facilities, Group A, Division 2 require annual inspection. Presently there are 34 such facilities in Clarington requiring approximately 204 inspection hours to complete this task. Hotels and Motels, Group C, require a bi- annually inspection. Presently there are 6 such occupancies requiring approximately 42 inspection hours to complete this task. For the purpose of this report, OBC occupancies known as Group A, Group B, Group C, Group D, Group E and Group F, will be referred to as Classified Buildings. Structures or buildings not classified by the OBC will be referred to as Unclassified Buildings and buildings that fall under the National Farm Building Code will be referred to as NFBC. Chart #5 provides examples of Clarington's building stock. See Appendix C for a complete listing of Clarington's building stock. Chart #5 er'c Motion Picture I 1 Moderate Theatres croup H uivision z..- .fjroup A Viuision Child Care Facilities 34 Moderate Museums 2 Low Group A, Division 3 '. Group A,iDvision 3 Arenas 6 Moderate Indoor Swimming Pools 2 Low Group A, Division 4 Group,a, Division 4, Amusement Park 1 Low Group B, Division 2 Group B, Div "rsion 2 Homes for the Aged 4 Extreme Nursing Homes 3 Extreme Group B, Division 3 Group 6; Division 3 Residential Care Facilities 8 Extreme 11 -10 PAGE 11 Group C z Group C, Semi /Detached Group Homes 11 Extreme Residential 936 Moderate Group D Group D Offices (General) 64 Low Converted homes to 42 Low business Group E ! Group E.' Restaurants under 30 92 Low Big Box Stores 2 Moderate Group E .. Group E Stores 95 Low Group F, Division 1 Rubber Processing Plants 1 Extreme Group F Division 2 Lumber yards 4 High Service Stations 23 High Group F Division 3 Power Plants 1 Moderate Water Treatment 3 Moderate Sewage Stn Chart #4 and 5 statistics were obtained through MPAC and Municipal records in 2011. The following calculations were based on Appendix C building stock: Two fire prevention inspectors have approximately 1,500 hours annually to perform fire inspections. Today's moderate risk occupancies (excluding residential) total 73 and require approximately 438 hours to complete fire prevention inspections. Today's high risk occupancies total 505 and require approximately 3,030 hours to complete fire prevention inspections. Today's extreme risk occupancies total 39 and require approximately 468 hours to complete fire prevention inspections. 11 -11 REPORT NO.: ESD- 018 -12 PAGE 12 In general, human resources required to complete annual and biannual inspections are adequate. If the Municipality is to take a proactive approach to managing extreme risks, working on high risks and keeping an eye on moderate risk occupancies additional resources are required. In addition to human resources, a business registry would be beneficial in verifying occupancy use and when occupancy change occurs, ensure all codes and standards are applied therefore improving the fire safety of the occupants and potentially those of responding firefighters. 2.3 Fire Statistics For all fire statistics in this report, the referred study period will be from January 1, 2006 to December 31, 2010, unless otherwise stated. Dollar loss fires totaled 473 fires: 220 originated in structures, 65 originated as outdoor fires, and 188 originated as vehicle fires. Chart #6 illustrates the volume of structure fires, outdoor fires and vehicle fires. Chart #6 60 50 40 30 20 10 0 2006 2007 2008 2009 2010 El STRUCTURE B OUTDOOR ❑ VEHICLE With the exception of 2006, structure fires are the most frequent dollar loss fire in Clarington. 11 -12 REPORT NO.: ESD- 018 -12 Chart#6 statistics were obtained from the OFM Statistics Branch. Chart #7 illustrates the fire dollar loss. Chart #7 2010 2009 2008 2007 2006 PAGE 13 0 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 In 2006, there were three large dollar loss fire, one that involved watercraft, an attached dwelling with business fire and a residential fire. In 2007, there were three large dollar loss fires that involved a barn and a million dollar residential fire. In 2008, there were two large dollar loss fires that involved a restaurant and the downtown fire in Bowmanville, In 2009, there were three large dollar loss fires, two residential fires and a fire at a former school. In 2010, there were a five large dollar loss fires, a barn, three residential fires and a quarry fire. Chart #7 statistics were obtained from the OFM Statistics Branch. 11 -13 REPORT NO.: ESD- 018 -12 PAGE 14 Chart #8 breaks out the dollar loss using the OBC classifications and includes Unclassified Buildings and buildings that fall under the National Farm Building. Chart #8 0. 57.4% 0.3% 6.8% ❑ Group A ■ Group B ❑ Group C ❑ Group D ■ Group E ❑ Group F ■ Not Classified ❑ NFBC 16.8% 0.03% 57.4% 6.8% 16.8% 1.2% 0.03% 0.8% (4.8 %) (1 %) (60 %) (2.8 %) (4.6 %) (18.2 %) (1 %) (7.8 %) Residential fires account for 57.4% of total dollar loss compared to the Provincial statistic of 60 %. Provincial percentages are in brackets. 11 -14 REPORT NO.: ESD- 018 -12 Chart #9 statistics were obtained from the OFM Statistics Branch. PAGE 15 Chart #9 illustrates the percentage of fires in Clarington using the OBC Major Occupancy Classifications and includes buildings Not Classified and NFBC. Chart #9 5. 2.3% 6.8% 4.1% 9.1% n aoi 67.1% ❑ Group A ■ Group B ❑ Group C ❑ Group D 9.1% 0.9% 67.1% 2.3% (5.4 %) (1.2 %) (71.4 %) (3 %) ■ Group E ❑ Group F ■ Not Classified ❑ NFBC 5.5% 4.1% 6.8% 4.1% (4 %) (7.6 %) (4.8 %) (2.8 %) Chart #9 suggests that in Clarington, fires occur in the areas listed on average similar to that of the Provincial average. Chart #9 statistics were obtained from the OFM Statistics Branch. Provincial percentages are in brackets. 11 -15 REPORT NO.: ESD- 018 -12 PAGE 16 Fire responses by month were tracked and are illustrated in Chart #10. Chart #10 4 2.3% 3.9% 7.4% 27.0% ❑ January 27% (8.2 %) ■ July 4.6% (8.6 %) 4.7% 4.4% ■ February 3.8% (7.4) ❑ August 5.4% (8.4 %) ❑ March ❑ April 5.7% 25.9% (8.6 %) (9.2 %) ■ September ® October 7.4% 3.9% (7.4 %) (7.8 %) i.7% ■ May ❑ June 4.4% 4.7% (9.8 %) (8.2 %) ❑ November ❑ December 2.3% 4.9% (7.6 %) (8 %) Close to 53% of the fires occurred in January and April. Chart #10 statistics were obtained from Department records and the OFM Statistics Branch. Provincial percentages are in brackets. 11 -16 REPORT NO.: ESD- 018 -12 PAGE 17 Fire responses by day of the week were tracked and are illustrated in Chart #11. Chart #11 17.3% 12.7% 16.5% 9.0.0 14.3% ❑ Monday ■ Tuesday ❑ Wednesday ❑ Thursday ■ Friday ❑ Saturday ■ Sunday 12.7% 15.7% 14.3% 9% 16.5% 17.3% 14.3% (14 %) (13.8 %) (14 %) (13.8 %) (14.2 %) (15 %) (14.8 %) Although no one day stands out from the rest, more fires occurred on Saturdays and fewer fires on Thursdays. Chart #11 statistics were obtained from Department records and the OFM Statistics Branch. Provincial percentages are in brackets. 11 -17 REPORT NO.: ESD- 018 -12 PAGE 18 Fire responses by time of day were tracked and are illustrated in Chart #12. Chart #12 18.5% 20.6% 11.8% 12.4% ❑ Midnight to 3am ■ 3am to 6am 20.6% 9.2% (14.4 %) (7.6 %) ■ Noon to 3 pm ❑ 3pm to 6pm 12.4% 11.8% (15.2 %) (17.8 %) 7.3% 1.8% ❑ 6am to 9am ❑ 9am to Noon 7.3% 11.8% (8.8 %) (12.4 %) ■ 6pm to 9pm ❑ 9pm to Midnight 18.5% 8.4% (15.6) (8.2) 47.5% of fires occur during the nine hour period between 6pm and 3am. Chart #12 statistics were obtained from Department records and the OFM Statistics Branch. With respect to the by month, by day and by time of day statistics, further research and analysis is required to determine why these statistics are what they are. Provincial percentages are in brackets. 11 -18 REPORT NO.: ESD- 018 -12 Chart #13 illustrates the civilian fire injuries and civilian fire fatalities over the study period. Chart #13 2006 2007 2008 2009 2010 Civilian Fire 0 0 2 4 6 Injuries Civilian Fire 1 0 0 0 0 Fatalities All injuries and the one fatality occurred in Group C Residential occupancies. Chart #13 statistics were obtained from the OFM Statistics Branch. Over the study period, Provincial statistics show 88.2% of all civilian structure fire injuries and 96.6% of all civilian fire fatalities occur in Group C Residential occupancies. 11 -19 REPORT NO.: ESD- 018 -12 2.4 Fire Station Locations PAGE 20 Emergency and Fire Services responds from five stations, one located in each of the four large urban areas and another located at the intersection of Regional Rd #57 and Concession 8. ® Station 1, 2430 Highway #2, Bowmanville • Station 2, 247 King Avenue East, Newcastle • Station 3, 5708 Main St., Orono • Station 4, 2611 Trull's Rd., Courtice ® Station 5, 2354 Concession Rd. 8, Enniskillen The fire station locations are illustrated on Map #1. Map #1 11 -20 REPORT NO.: ESD- 018 -12 2.5 Fire Suppression Apparatus PAGE 21 Fire suppression apparatus are positioned throughout the five fire stations. Chart #14 identifies the fire stations and apparatus staged within. The number in brackets indicates how many firefighters can be transported on that vehicle. Chart #14 Station 1 Bowmanville Station 2 Newcastle Station 3 Orono Station 4 Courtice Station 5 Enniskillen Pumper 1 (5) Pumper 4 (5) Pumper 11 (6) Pumper 2 (5) Pumper 3 (6) Pumper 44 (5) Pumper 5 (5) Tanker 1 (2) Tanker 2 (3) Tanker 3 (3) Tanker 4 (2) Tanker 5 (3) Aerial 1 (6) Aerial 2 (5) Rescue 1 (5) Rescue 4 (4) Utility 1 (5) Utility 3 (5) An additional Pumper truck is due to be received in the 4t" quarter of 2012. 11 -21 REPORT NO.: ESD- 018 -12 2.6 Operational Staff PAGE 22 Operational staff in the Department includes 125 volunteer firefighters, 59 full -time staff throughout the various Divisions. Chart #15 identifies where the staff are based. Chart #15 Station 1 Station 2 Station 3 Station 4 Station 5 Bowmanville Newcastle Orono Courtice Enniskillen Suppression Division 25 Volunteer 25 Volunteer 25 Volunteer 25 Volunteer 25 Volunteer Firefighters Firefighters Firefighters Firefighters Firefighters 28 Full -time 20 Full -time Firefighters Firefighters Communications Division 4 Dispatchers Fire Prevention & Public Education Division 1 Prevention Officer 2 Prevention Inspectors 1 Public Educator Training and Professional Development Division 1 Senior Training Officer 1 Training Officer (vacant) Maintenance Division 1 Maintenance Technician 11 -22 REPORT NO.: ESD- 018 -12 2.7 Full -time Firefighter Platoon Staffing Platoon staffing throughout the Fire Service is dependent on the needs and circumstances of a Municipality. . Clarington's neighboring Fire Services to the west are staffed with full -time firefighters only. Fire Service neighbors to the north and east are either Composite or Volunteer Fire Services. Chart #16 illustrates minimum platoon staffing of full -time firefighters and number of stations staffed by respective Fire Services. Chart #16 11 -23 Type of Number of Minimum Number of Fire Service Service Halls Platoon Staffed Staffing Stations Clarington Composite 5 6 2 Oshawa Full -time 5 34 5 Whitby Full -time 5 21 4 Ajax Full -time 3 17 3 Pickering Full -time 4 17 4 Scugog Composite 2 2 1 Kawartha Composite 21 4 1 Lakes Port Hope Composite 3 0 0 11 -23 REPORT NO.: ESD- 018 -12 2.8 Volunteer Firefighter Compliment PAGE 24 In a composite department, staffing the fleet of apparatus requires a commitment from volunteer firefighters. Chart #17 illustrates the number of volunteer firefighters, the number of truck seats in the volunteer stations and the ratio of volunteer firefighters to seats at each station. Chart #17 A three -year analysis (2008 — 2010) to determine the average number of volunteer firefighter that turn out to the various station when a structure fire is reported was completed. The findings are provided in Chart #18. Chart #18 The Average Number of Volunteer Firefighters Number of Truck Seats in the Station Ratio of Volunteer Firefighters to Seat Station 1 25 24 1:1 Station 2 25 13 <2:1 Station 3 25 14 <2:1 Station 4 25 11 >2:1 Station 5 25 8 3:1 A three -year analysis (2008 — 2010) to determine the average number of volunteer firefighter that turn out to the various station when a structure fire is reported was completed. The findings are provided in Chart #18. Chart #18 The Average Number of i o 00 00 � 00 � 00 Volunteer o z ° °r° i o 2 °-° : o Firefighters a) rn � `+= : 0 :3 O Q M O Q � O that turn out a0 o 0 o � o 0 a� o a� o for Structure Q U_ c°� .- o © 6 0 06 Fires Station 1 10.2 11 10 12 8 10 Station 2 13.8 14 14 15 12 14 Station 3 11.6 12 11 13 9 12 Station 4 7.6 8 8 9 5 8 Station 5 8.6 8 9 10 6 8 Today, ten volunteer firefighters per station are certified drivers of department apparatus. 11 -24 REPORT NO.: ESD- 018 -12 PAGE 25 As a Composite Fire Service, Clarington relies on the turn out of volunteer firefighters to initiate a response, enhance an existing response and support a response initiated by full -time fighters. On average, 21 volunteer and fulltime firefighters assembled to extinguish loss fires during the study period. 2.9 Dispatch Rules — Fire Clarington Emergency and Fire Services dispatches trucks staffed by full -time firefighters and trucks staffed by volunteer firefighters to reported structure fires. Chart #19 (page 26) identifies the response type and the initial response assignment. In addition, rules for selecting trucks include: • The three closest and available pumper trucks will be dispatched; • Both full -time pumper trucks will be dispatched (may add an additional pumper to the response); • When called for, the closest aerial will be dispatched; • For rural structure fires, two tanker trucks will be initially dispatched; • For confirmed rural structure fires, all five tankers will be dispatched; and • With the information made available, the Officer in charge of the response may alter the response as necessary at any time. 11 -25 REPORT NO.: ESD- 018 -12 Chart #19 2.10 Determining a Risk Level For Building Occupancies This study utilized the OFM Fire Risk Sub -Model to assist in determining the fire risk level for the various buildings within the Municipality of Clarington. Definition of Risk Risk is defined as a measure of the probability and consequence of an adverse effect to health, property, organization, environment, or community as a result of an event, activity or operation. For the purposes of the Fire Risk Sub - model, such an event refers to a fire incident along with the effects of heat, smoke and toxicity threats generated from the incident. Probability Levels The probability or likelihood of a fire within a community is often estimated based on the frequency of previous experiences. A review of past events may involve extracting relevant historical fire loss data, learning from the experiences of other municipalities, and consulting members of the community with extensive historical knowledge. Professional judgment based on experience should also be exercised in combination with historical information to estimate probability levels. An 11 -26 RURAL OCCUPANCY RESPONSE TYPE RISK LEVEL INITIAL URBAN RESPONSE (non hydrant ASSIGNMENT area) INCLUDE Barn Fire Low 3 Pumpers, 1 Rescue 5 Tankers Commercial Fire High 3 Pumpers, 1 Aerial, 1 Rescue 5 Tankers 5 Pumpers, 1 Aerial, 1 Rescue, D.N.G.S. Fire Extreme Senior Officer, Fulltime Firefighter Ca11 7Back Industrial Fire High 3 Pumpers, 1 Aerial, 1 Rescue 5 Tankers Fire at a Hospital, Extreme Nursing or Retirement (school /church 3 Pumpers, 1 Aerial, 1 Rescue 5 Tankers Home, School, Church Low) Apartment or Townhouse Fire High 3 Pumpers, 1 Aerial, 1 Rescue 5 Tankers House Fire Moderate 3 Pumpers, 1 Rescue 5 Tankers 2.10 Determining a Risk Level For Building Occupancies This study utilized the OFM Fire Risk Sub -Model to assist in determining the fire risk level for the various buildings within the Municipality of Clarington. Definition of Risk Risk is defined as a measure of the probability and consequence of an adverse effect to health, property, organization, environment, or community as a result of an event, activity or operation. For the purposes of the Fire Risk Sub - model, such an event refers to a fire incident along with the effects of heat, smoke and toxicity threats generated from the incident. Probability Levels The probability or likelihood of a fire within a community is often estimated based on the frequency of previous experiences. A review of past events may involve extracting relevant historical fire loss data, learning from the experiences of other municipalities, and consulting members of the community with extensive historical knowledge. Professional judgment based on experience should also be exercised in combination with historical information to estimate probability levels. An 11 -26 REPORT NO.: ESD- 018 -12 PAGE 27 evaluation of the probability of an event can be categorized into 5 levels of likelihood as found in Chart #20. Chart #20 Probability (Likelihood) Levels Description Level Specifics Rare 1 -may occur in exceptional circumstances no incidents in the past 15 years -could occur at some time, especially if circumstances Unlikely 2 change -5 to 15 years since last incident Possible 3 -might occur under current circumstances -1 incident in the past 5 years -will probably occur at some time under current Likely 4 circumstances - multiple or recurring incidents in the past 5 years - expected to occur in most circumstances unless Almost 5 circumstances change Certain - multiple or recurring incidents in the past year Chart #20 was obtained from the OFM Fire Risk Sub - Model. Note: The frequency of incidents provided should only be used as a general guide when determining this value. It should be complemented with consideration of events that occur within other communities. Events that have not taken place for a long time in. your community may occur more frequently elsewhere. This may serve as an indicator that there could be a strong likelihood than what historical data indicates. 11 -27 REPORT NO.: ESD- 018 -12 PAGE 28 Consequence Levels The consequences as a result of fire are the potential losses or negative outcomes associated with the event. The application of professional judgment and reviews of past occurrences are important methods used for quantifying consequence levels. Estimating the consequence level due to fire involves an evaluation of 4 components: 1. Life Safety o Injuries or loss of life due to occupant and firefighter exposure to life threatening fire or other situations 2. Property Loss o Monetary losses relating to private and public buildings, property content, irreplaceable assets, significant historic /symbolic landmarks and critical infrastructure due to fire 3. Economic Impact o Monetary losses associated with property income, business closures, downturn in tourism, tax assessment value, employment layoffs due to fire 4. Environmental Impact o Harm to human and non -human (i.e. wildlife, fish and vegetation) species of life and general decline in quality of life within the community due to air /water /soil contamination as a result of fire and fire suppression activities An evaluation of the consequence due to fire can be categorized into 5 levels based on severity as seen in Chart #21 (page 29). 11 -28 REPORT NO.: ESD- 018 -12 Chart #21 Consequence Levels Description Level Specifics -no life safety issue Insignificant 1 - limited valued or no property loss -no impact to local economy and /or -no effect on general living conditions. - potential risk to life safety of occupants Minor 2 -minor property loss - minimal disruption to business activity and /or - minimal impact on general living conditions. - threat to life safety of occupants Moderate 3 - moderate property loss -poses threat to small local businesses and /or -could pose threat to quality of the environment. - potential for a large loss of life -would result in significant property damage Major 4 - significant threat to large businesses, local economy and tourism and /or - impact to the environment would result in a short term, partial evacuation of local residents and businesses. - significant loss of life - multiple property damage to significant portion of the municipality Catastrophic 5 -long term disruption of businesses, local employment, and tourism and /or - environmental damage that would result in long -term evacuation of local residents and businesses. Chart #20 was obtained from the OFM Fire Risk Sub - Model. Overall Level of Risk and Priority The overall risk assessment is completed by assigning probability and consequence levels to potential adverse events or scenarios due to fire and combining the two to arrive at an overall risk level. The Risk Analysis Matrix as seen in Chart #21 (page 27) is an analytical tool that can be used for this purpose. The highest overall risk levels are located in the bottom right corner of the matrix and the lowest levels are at the top left corner. This tool also allows the analyst to rank and classify the scenarios for the purpose of prioritizing risk reduction measures. 11 -29 REPORT NO.: ESD- 018 -12 The risk and priority levels are defined as follows: PAGE 30 • L = Low Risk Priority Level 1 (L1) - manage by routine programs and procedures, maintain risk monitoring • M = Moderate Risk Priority Level 2 (L2) - requires specific allocation of management responsibility including monitoring and response procedures • H = High Risk Priority Level 3 (L3) - community threat, senior management attention needed • E = Extreme Risk Priority Level 4 (L4) - serious threat, detailed research and management planning required at senior levels Chart #22 Risk Analysis Matrix RISK ANALYSIS MATRIX -Level of Risk (Priority Level) Consequence Probability 1 2 3 4 5 (Insignificant) (Minor) (Moderate) (Major) (Catastrophic) 1 (Rare) L (1-1) L (1-1) M (1-2) H (L3) H (1-3) 2 (Unlikely) L (L1) L (L1) M (L2) H (1-3) E (L4) 3 (Possible) L (L1) M (L2) H (L3) E (1-4) E (L4) 4 (Likely) M (L2) H (L3) H (1-3) E (1-4) E. (L4 5 (Almost H (1-3) H (L3) E (1-4) E (1-4) E (1-4) Certain) 11 -30 REPORT NO.: ESD- 018 -12 Chart #22 was obtained from the OFM Fire Risk Sub - model. PAGE 31 As an example of determining a risk level we shall look at Nursing Homes: Nursing Homes based on Provincial statistics have a Probability Level of 3 and the Consequences, should a fire occur is a 4 (major). Using the Risk Analysis Matrix to plot a Probability of 3 and a Consequence of 4, Nursing Homes should be considered an Extreme Risk. Clarington's building stock was assessed individually or in groups, dependant on the buildings intended purpose and assigned a risk level. Chart #23 provides examples of the risk level applied to selected occupancies utilizing the Fire Risk Sub - Model. Chart #23 Occupancy Major Ocpceupancy Risk Level Ty Good Year Industrial F1 Extreme All Nursing Homes Group B2 Extreme Downtown Areas Group C, D & E Extreme Veltri Apartment Building Group C & D High Low Rise Apartment Group C High Buildings Detached Dwellings Group C Moderate Courtice Business Area — Group D & E Low Hwy 2 Assessing all of Clarington's building stock individually for the purpose of assigning a risk level will require a large time commitment of the Department's staff over the next several years. Without a business registry to track changes in occupancy usage, risks could change without the knowledge of the Municipal Departments. To manage risk we must know the risk and where it is. When it comes to occupancy usage change, a business registry should be strongly considered as a method of monitoring occupancy usage. 11 -31 REPORT NO.: ESD- 018 -12 2.11 The Critical Task Matrix PAGE 32 Utilizing the results from the Fire Risk Sub - Model, and the Critical Task Matrix from the Operational Planning Guide, we can determine how many firefighters may be required should a fire occur in a building with an assigned risk level. The Operational Planning document recommends that for each of the risks levels Lower Effective Response Level (LERL) (lower number of firefighters) and an Upper Effective Response Level (UERL) (upper number of firefighters) may be required to complete the fireground critical tasks. The LERL and UERL are based on the number of persons required to perform 27 fireground critical tasks recognized in the Incident Management System. Chart #24 provides the LERL and UERL ranges for the risk categories. Chart #24 Chart #23 figures were obtained from the Fireground Critical Task Matrix within the Operational Planning Document. See Appendix A for a complete Fireground Critical Task Matrix. 11 -32 Low Risk Moderate Risk High Risk Extreme Risk LERL 4 firefighters 16 firefighters 36 firefighters 49 firefighters UREL 13 firefighters 43 firefighters 83 firefighters 108 firefighters Chart #23 figures were obtained from the Fireground Critical Task Matrix within the Operational Planning Document. See Appendix A for a complete Fireground Critical Task Matrix. 11 -32 REPORT NO.: ESD- 018 -12 2.12 Applying the Critical Task Matrix to Fires in the Study Period 30 25 20 15 10 5 0 PAGE 33 Over a five year period 220 loss fires were reported to the OFM. 29 occurred in 2006, 53 occurred in 2007, 51 occurred in 2008, 41 occurred in 2009 and 46 occurred in 2010. All 220 loss fires were analyzed to determine if the Critical Task Matrix applied, how many times firefighters on scene met the LERL and how many times the LERL could not be achieved. Chart #25 illustrates the results of this analysis. Chart #25 2006 2007 2008 2009 2010 El Below Critical Task Matrix LERL Critical Task Matrix LERL Ache ived or Greater ❑ Critical Task Matrix - Stand Down, Mitigated With Staff On -Scene In 2006, 4 loss fires were extinguished by firefighters on scene below the Critical Task Matrix LERL. In analyzing these calls it was determined that the occupancy types were Moderate Risk and that the number of firefighters on scene extinguished the fire. In addition, 13 loss fires were extinguished by firefighters on scene at or greater than the Critical Task Matrix LERL and the Critical Task Matrix was not applicable for 12 loss fires. 11 -33 REPORT NO.: ESD- 018 -12 PAGE 34 In 2007, 27 loss fires were extinguished by firefighters on scene at or greater than the Critical Task Matrix LERL and the Critical Task Matrix was not applicable for 26 loss fires. In. 2008, 9 loss fires were extinguished by firefighters on scene below the Critical Task Matrix LERL. In analyzing these calls it was determined that 4 fires occurred in Moderate Risk occupancies, 3 in High Risk and 2 in Extreme Risk. In one case, firefighters were extinguishing a High Risk occupancy fire when an Extreme Risk occupancy fire was reported. In all cases the fires were extinguished with the firefighters on scene, with no additional trucks, firefighters or Mutual Aid requested. In addition, 25 loss fires were extinguished by firefighters on scene at or greater than the Critical Task Matrix LERL and the Critical Task Matrix was not applicable for 17 loss fires. In 2009, 1 loss fire was extinguished by firefighters on scene below the Critical Task Matrix LERL. In analyzing the call it was determined that the occupancy type was Moderate Risk, that the number of firefighters on scene extinguished the fire with no additional trucks or firefighters being requested. In addition, 16 loss fires were extinguished by firefighters on scene at or greater than the Critical Task Matrix LERL and the Critical Task Matrix was not applicable for 24 loss fires. In 2010, 1 loss fire was extinguished by firefighters on scene below the. Critical Task Matrix LERL. In analyzing the call it was determined that the occupancy type was Moderate Risk, that the number of firefighters on scene extinguished the fire without additional trucks or firefighters being requested. In addition, 24 loss fires were extinguished by firefighters on scene at or greater than the Critical Task Matrix LERL and the Critical Task Matrix was not applicable for 21 loss fires. Chart #25 statistics were obtained from assessing Department records and the OFM Statistics Branch. After applying the Critical Task Matrix to loss fires during the study period, the number of firefighters on scene met or exceeded the OFM Critical Task Matrix LERL for 86% of the fires. If the OFM Critical Task Matrix UERL (Moderate Risk 43 firefighters, High Risk 83 firefighters, Extreme Risk 108 firefighters) was used as the bench mark, this number would drop to less than 4 %. 11 -34 REPORT NO.: ESD- 018 -12 3.0 CONCLUSION PAGE 35 The purpose of this report was to provide Council with an evaluation of the capabilities of the fire department based on a community risk assessment and to assist them in meeting their responsibilities as per the Fire Protection and Prevention Act, 1997- (FPPA) and other applicable legislations. The evaluation produced a comprehensive building stock inventory, provided for an analysis of the department's capabilities over the study period to extinguish fires and if gaps that impacted the department's capabilities were obvious, make recommendations to close the gaps. Suppressing a fire with a large number of firefighters simultaneously would be ideal for any municipality however, it is neither reasonable nor affordable in a municipality with Clarington's community profile. The data over the study period would suggest Clarington Emergency & Fire Services (CEFS) is responding with sufficient resources to the majority of fires, residential fires. To ensure Clarington continues to meet their responsibilities as per the FPPA, staff will work with the Master Fire Plan consultants and continue with internal reviews of operational policies; volunteer firefighter redeployment, training and retention; full -time firefighter deployment and training; and report to Council changes to the delivery of fire suppression services. The greatest effect a Fire Service can have on a community is preventing fire from happening. The challenge ahead will be maintaining a balance in the Department's day -to -day operations that provides for a community educated in fire safety; that practices fire safety; that ensures fire safety standards are in place and that through code enforcement, safer buildings are maintained for occupants as well as the emergency response teams. To provide safer buildings for occupants the Municipality must continue to be progressive in fire life safety and proactively engage in Fire Code enforcement. A proactive first step would be creating a business license registry. The registry would provide municipal departments with the ability to monitor occupancy use and when changes occur, ensure all codes and standards are applied. Step two would be hiring an additional Fire Prevention Inspector. Hiring an additional Inspector will enhance the abilities of the Department to be progressive in fire life safety education and Fire Code enforcement whereby reducing the probability of fire. 4.0 RECOMMENDATIONS — NO RECOMMENDATIONS 11 -35 REPORT NO.: ESD- 018 -12 5.0 CONCURRENCE: Not Applicable CONFORMITY WITH'STRATEGIC PLAN PAGE 36 The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: _ Promoting economic development X Maintaining financial stability _ Connecting Clarington Promoting green initiatives _ Investing in infrastructure _ Showcasing our community _ Not in conformity with Strategic Plan Staff Contact: Gord Weir, Director of Emergency and Fire Services /Fire Chief List of interested parties to be advised of Council's decision: Dan Worrall, President Local 3139 Peter Guiry, Fire Protection Adviser, Office of the Ontario Fire Marshal 11 -36 REPORT NO.: ESD- 018 -12 PAGE 37 F-IMPT-MINI WW The Five -Step Process including Forms STEP 1: Assessing Fire Risks within the Community • Understand the OFM Fire Progression Curve to assess risk; • Complete a comprehensive risk assessment using the OFM Fire Risk Sub - Model; and • Categorize community fire risks based on the OFM Fire Risk Sub -Model using Form 100. STEP 2: Collecting Call Data Collect response data for all fire calls to identify current capabilities using Form 200. STEP 3: Using the Critical Task Matrix to Identify Gaps in Fire Suppression Capabilities Determine whether responses to actual fire calls (Form 200) correspond to the staffing ranges in the Critical Task Matrix (Form 300A) for each risk level; Identify potential gaps in the fire suppression capabilities of the fire department to respond to fires at low, moderate, high and extreme risk levels (specific occupancies /locations) based on an analysis of 11 questions (Form 300B); and Identify potential gaps (and the need to preplan for them) in the fire suppression capabilities of the fire department for all occupancies /locations identified on Form 100 for which there is no response data or history, based on an analysis of 11 questions (Form 30013). STEP 4: Developing Options and Recommendations for Identified Gaps in Fire Suppression Capabilities • Summarize identified gaps in fire suppression capabilities; and • Develop options to close each gap, and select an option to recommend to council. STEP 5: Preparing a Report to Council • The report to council provides a summary of community risks, current capabilities and fire suppression gaps while providing options and recommendations for council's consideration. 11 -37 REPORT NO.: ESD- 018 -12 OFM Fire Risk Sub -Model Worksheet (Form 100) PAGE 38 This form will assist in documenting risks for current occupancies /locations within the community. Information being collected includes: building code classification, occupancy type, key risk concerns, status of Ontario Fire Code compliance, fire risk scenario, and risk levels. Other sources of data, such as the simplified risk assessments (SRA) and hazard identification and risk assessments (HIRA), may be used to complete this form. 11 -38 z I Lt x =t r m i3 9 st C'$ f..r .�k Ra a 35 9;a,i %fir C�y ,� xs z ss Tyr c .,s 11 -38 REPORT NO.: ESD- 018 -12 Actual Fire Call Data Form (Form 200) PAGE 39 This form is for the collection of actual response data for each reported fire. The types of information being collected include: responding apparatus, number of firefighters, time dispatched, response time, and accumulated number of firefighters on scene. 11 -39 AI to d u Ly Jt ':ia E f. ti E $ .• � E t4 t f_Y L ty d a PI �+ t S i i3 m ? r 11 -39 REPORT NO.: ESD-018-12 PAGE 40 Critical Task Matrix (Form 300A) This form, based on the Incident Management System (IMS), will assist in identifying fireground staffing capabilities based upon low, moderate, high and extreme risk levels within the community. Fireground Critical Tasks Low Risk Moderate Risk High Risk Extreme Risk LEAL UERL: LERL UERL LERL UERL LEAL UERL Pump Oporitor 71 1 1 1 1 1 1 1: Attack title 1confifte P, 2 2 2 2 2 2 2 Additional Pump Operator(s) Ad4iiionaf Attack Ona (Confine Exting%�nhj t Backup 0 0 0 Q a W G— 2 4 2 A R 4 a A —12 Search 4 Rom> je o 0 Z 4 2 thinal Rapid Intervention T"m ilRJTj 0 y 4 6 a 16 12 22 Verildation 0 2 2 2 2 4 2 8 'Nater Supplf - pressurized 0 1 t I I t 1 2 Wat& Supolf - 11 3 1 4 2 6 4 a incident Response Fof�ble FlItry Note; Where zero or Utilities 0 1 1 1 1 no number has b6c--A Laddefing (Gtdurtd Laddcraj 0 2 0 2 0 4 0 a assigned, the task may L-.,- perfornle-d at Laddering (Aerial or elevating device al:--raicr) 0 0 0 2 a 2 0 2 the direelfan of lice incident pommander) Exposure Protection 0 . 4 2 6 2 1 a gnicident -Safely Offiw 0 1 1 T 1 T Acppuntability I I I I I t Entry Contral 0 2 1 4 1 4 Rehabilitation 0 1 1 1 1 1 salvage 0 2 2 2 2 2 Lighting a 2 0 2 Ullactrig 0,ccultants it 4 U A Sector officem 1 4 1 Air Nk,4nagcn-tern (wr refilling slatjz)n, etc L istic-.L Officer Administrative andfor FiTiarm-e Officer Pfanning. Officer Other OrAtlJlditiprlal Response Ev,,,tiona (jarg, Considerations Communications (dispatch) PublklnfiormaVorl Officer overhaul Firolightuffs Incident Response- Range 4 13 1 43 3 83 49 108 Summary Total Fife Department Including External Fire Call incident ke—sponse Range within # LERL = 1-myer Effectsve P.-sponse Level & UERL = [Jpp,-r Effeclive Response Layet, [fogeIherform the critical staffing range[ • This, tool provides a range of E:taffirig requirements only. Actual "-fters nlay vary depending an the faa- risk lh,,it exists in the muniaiolity, Tasks porter -miod on fircl;lrourW bated on dteitwnsr made by Incident Commahclut. • Planning mpderafe, high and extreme risk p cuFanc eslacat ohs %wilt furtharvalidale staffing raquiramenis to ensure the optimum leligl, of profecl,1*Pn • Snnwianeous events will require further consideration due to additical personnet requ- rements bayarA the scope of this matrix incident Command wilt 3` suiYg 4e5tx)i18ibj6"j01!i for the arld or'.try OV-11f.01 l0trk� Whe-h no "rSor, N3 bean " ighed' a, until a PtIf•5n has been assigned the task 11-40 Identifying Gaps in Fire Suppression Capabilities Form (Form 3000) This form, comprised of 11 questions, is to be used to identify gaps in the fire suppression capabilities of the fire department. It is to be used for each fire call as well as to be used as a preplanning tool for occupancies and locations identified on Form 100 where there is no response data or history. Actual fire call data (Form 200): No response data or history: U Occupancy /Location: Risk Level: 1. Did /Would the total number of responding firefighters or the current complement of firefighters fall within the Critical Task Matrix range? Explain, relating back to your call data form (Form 200) and Critical Task Matrix (Form 300A). 2. Was /Would mutual aid (be) used to supplement staffing to meet the Critical Task Matrix range? (Note: Mutual aid is not intended to be used for your day -to -day fire suppression requirements.) Explain, relating back to your call data form (Form 200) and Critical Task Matrix (Form 300A). (Examples: Are you authorized to participate in mutual aid? Is mutual aid being used routinely to offset shortages in suppression staffing on a regular basis? Does the response time of mutual aid partners positively affect the completion of critical tasks ?) 3. Do /Would fire protection or automatic aid agreements (not including mutual aid) provide the necessary resources for the occupancies in the community? Explain, relating back to your call data form (Form 200) and Critical Task Matrix (Form 300A). (Example: Agreement in place does not provide additional firefighters for the evacuation of long -term care occupancies.) 4. Are /Would the performance requirements of the Establishing and Regulating Bylaw and council resolutions (be) achieved? Explain, relating back to your call data form (Form 200) and Critical Task Matrix (Form 300A). (Considerations: Does your E &R Bylaw define fire protection services and to what level? Has council set benchmarks for response time? What exactly are you authorized to do? Were your SOG and policies followed ?) 5. Are /Would there (be) any operational impacts due to response time? Explain, relating back to your call data form (Form 200) and Critical Task Matrix (Form 300A). (Considerations: defensive attack vs. offensive attack, traffic, weather, distance, lack of response protocols.) 11 -41 REPORT NO.: ESD- 018 -12 PAGE 42 6. Are /Would there (be) any operational impacts due to apparatus factors? Explain, relating back to your call data form (Form 200) and Critical Task Matrix (Form 300A). (Examples: mechanical problems, two - person cab for a four - person crew, not enough pump capacity, no aerial device for elevated master streams.) 7. Are /Would there (be) any operational impacts due to equipment factors? Explain, relating back to your call data form (Form 200) and Critical Task Matrix (Form 300A). (Examples: insufficient number of SCBA, no air cylinder refilling capabilities, outdated equipment.) 8. Are /Would there (be) any operational impacts due to adherence of the OHSA and Section 21 guidance notes? Explain, relating back to your call data form (Form 200) and Critical Task Matrix (Form 300A). (Examples: unable to perform rescue due to lack of R /T, insufficient training of suppression staff for tasks required, no incident command.) 9. Are /Would there (be) any operational impacts due to non - compliance with the Ontario Fire Code and /or the Ontario Building Code? Explain, relating back to your call data form (Form 200) and Critical Task Matrix (Form 300A). (Example: the fire alarm system was not functioning; therefore evacuation and rescue were required.) 10. Are /Would there (be) any Ontario Fire Code or Ontario Building Code non - compliance issues that change /may change the risk level of the occupancy? Explain, relating back to your call data form (Form 200) and Critical Task Matrix (Form 300A). (Consideration /Example: What effect did the non - compliance issues have on fire department operations? A fire in a single-family dwelling operating as a group home changing risk from moderate to high, thereby increasing the need for search and rescue.) 11. Excluding any Ontario Fire Code or Ontario Building Code non - compliance issues, apparatus, equipment and response times, are /would there (be) any other factors that cause /may cause operational limitations? Explain, relating back to your call data form (Form 200) and Critical Task Matrix (Form 300A). (Examples: water supply, access, hydrant failures and lack of water source.) 11 -42 REPORT NO.: ESD- 018 -12 Options and Recommendations to Close Gaps in Fire Suppression Capabilities Form (Form 400) This form will provide options and recommendations to close gaps in the fire suppression capabilities of the fire department for low, moderate, high and extreme risk levels or specific occupancies /locations. Occupancy /Location: Risk Level: 11 -43 Options Gaps in Fire (Costs & Form 3008 Questions Suppression Recommendations Capabilities Persons Required) 1. Did /Would the total number of responding firefighters or the current complement of firefighters fall within the Critical Task Matrix range? 2. Was /Would mutual aid (be) used to supplement staffing to meet the Critical Task Matrix range? (Note: Mutual aid is not intended to be used for your day - today fire suppression requirements.) 3. Do /Would fire protection or automatic aid agreements (not including mutual aid) provide the necessary resources for the occupancies in the community? 4. Are /Would the performance requirements of the Establishing and Regulating Bylaw and council resolutions (be) achieved? 5. Are /Would there (be) any operational impacts due to response time 11 -43 REPORT NO.: ESD- 018 -12 PAGE 44 6. Are /Would there (be) any operational impacts due to apparatus factors? 7. Are /Would there (be) any operational impacts due to equipment factors? 8. Are /Would there (be) any operational impacts due to adherence of the OHSA and Section 21 guidance notes? 9. Are /Would there (be) any operational impacts due to non - compliance with the Ontario Fire Code and /or the Ontario Building Code? 10. Are /Would there (be) any Ontario Fire Code or Ontario Building Code noncompliance issues that change /may change the risk level of the occupancy? 11. Excluding any Ontario Fire Code or Ontario Building Code non - compliance issues, apparatus, equipment and response times, are /would there (be) any other factors that cause /may cause operational limitations? 11 -44 REPORT NO.: ESD- 018 -12 Legislation Affecting the Ontario Fire Service The operation of a fire department in Ontario is affected by both provincial and federal legislation. There are also international standards that are commonly used by the fire service throughout North America. It is important that fire service leaders have knowledge of the context of all the acts or regulations affecting the operations and liability of a municipality and its fire department. PROVINCIAL LEGISLATION LEGISLATION AREAS OF SCOPE / CONCERN MINISTRY RESPONSIBLE Fire Protection and Mandates and authorizes both the OFM and municipalities. Community Safety & Prevention Act, 1997 Part IX is generally the responsibility of the Ministry of Correctional Services and Ontario Fire Code Labour, except where terms and conditions in collective agreements may adversely affect the provision of fire protection. Provincial Offences Act Assistants to the Fire Marshal are provincial offences officers Attorney General under the act for the purpose of smoke alarm related offences. Municipal Act, 2001 Authorizes the passing of bylaws which include those Municipal Affairs & necessary for the provision of fire protection Housing Occupational Health and Human resources Occupational health & safety Labour Safety Act and the various regulations Ontario Regulation Requires propane operators to obtain fire department Ministry of Consumer 211/01 Propane Storage approval for Risk and Safety Management Plans. The fire Services and and Handling, Latest department approves fire safety, fire protection and administered by the amendment O. Reg. emergency preparedness elements of the RSMPs. Technical Standards and 440/08 Safety Authority Environmental Requires fire department personnel to report spills to MOE Environment Protection Act (Ontario) 11 -45 REPORT NO.: ESD- 018 -12 PAGE 46 Dangerous Goods Governs the transportation of dangerous goods Transportation Transportation Act (Ontario) Emergency Requires municipalities to have an emergency plan and a Community Safety & Management and Civil trained community emergency management coordinator Correctional Services Protection Act Territorial Divisions Act Defines municipal boundaries which include fire protection Municipal Affairs & areas for which the municipality has responsibility Housing Building Code Act, 1992 Provides authority for municipalities to appoint certain fire Municipal Affairs & personnel as building inspectors Housing Highway Traffic Act Governs the response of firefighters on roads that have been Transportation closed by police, the use of flashing green lights on firefighters' personal vehicles, and controlling traffic at accident scenes. Contains regulated requirement to log hours of service for operation of commercial motor vehicles. Forest Fire Prevention Applies only to "Fire Regions" as defined in the act. Controls Natural Resources Act outdoor fires in "Restricted Fire Zones ". It requires municipalities to extinguish grass, brush or forest fires within their limits. Provides authority for appointment of "Wardens" and "Officer" by the Minister. Also Regulation 207/96 controls outdoor fires outside of restricted fire zones, 1 Development Charges Provides the authority for portions of development charges Municipal Affairs & Act to be allocated to fire services Housing Coroners Act Regulates the control of bodies. Authorizes /regulates Community Safety & coroner's inquests and coroner's inquest recommendations Correctional Services Day Nurseries Act Defines the approvals from the fire chief that are required to Community and Social operate a daycare facility Services Employment Standards Human resources Labour 11 -46 REPORT NO.: ESD- 01,8 -12 PAGE 47 Act Human Rights Code Defines how boards of inquiry, complaints, discrimination Management Board of and enforcement are to be handled Cabinet Labour Relations Act Human Resources Labour Municipal Freedom of To provide access to information held by institutions and to Management Board of Information and protect the privacy of individuals with respect to personal Cabinet Protection of Privacy Act information about themselves held by institutions Pesticides Act Makes mandatory the reporting of wholesale and retail Environment pesticides to the fire department Workplace Safety and Legislated requirement to report accidents and provide and Labour Insurance Act document training Presumptive legislation Fire Code Mandates and authorizes both the OFM and municipalities. Part IX is generally the responsibility of the Ministry of Labour, except where terms and conditions in collective agreements may adversely affect the provision of fire protection. Community Safety & Correctional Services Provincial Offences Act Assistants to the Fire Marshal are provincial offences officers under the act for the purpose of smoke alarm related offences. Attorney General Municipal Act, 2001 Authorizes the passing of bylaws which include those necessary for the provision of fire protection Municipal Affairs & Housing Occupational Health and Safety Act and the various regulations Human resources Occupational health & safety Labour Ontario Regulation 211/01 Propane Storage and Handling, Latest amendment O. Reg. 440/08 Requires propane operators to obtain fire department approval for Risk and Safety Management Plans. The fire department approves fire safety, fire protection and emergency preparedness elements of the RSMPs. Ministry of Consumer Services and administered by the Technical Standards and Safety Authority Environmental Protection Act (Ontario) Requires fire department personnel to report spills to MOE Environment Dangerous Goods Transportation Act (Ontario) Governs the transportation of dangerous goods Transportation Emergency Management and Civil Protection Act Requires municipalities to have an emergency plan and a trained community emergency management coordinator Community Safety & Correctional Services Territorial Divisions Act Defines municipal boundaries which include fire protection areas for which the municipality has responsibility Municipal Affairs & Housing Building Code Act, 1992 Provides authority for municipalities to appoint certain fire personnel as building inspectors Municipal Affairs & Housing Highway Traffic Act Governs the response of 11 -47 REPORT NO.: ESD- 018 -12 PAGE 48 firefighters on roads that have been closed by police, the use of flashing green lights on firefighters' personal vehicles, and controlling traffic at accident scenes. Contains regulated requirement to log hours of service for operation of commercial motor vehicles. Transportation Forest Fire Prevention Act Applies only to "Fire Regions" as defined in the act. Controls outdoor fires in "Restricted Fire Zones ". It requires municipalities to extinguish grass, brush or forest fires within their limits. Provides authority for appointment of "Wardens" and "Officer" by the Minister. Also Regulation 207/96 controls outdoor fires outside of restricted fire zones. Natural Resources Development Charges Act Provides the authority for portions of development charges to be allocated to fire services Municipal Affairs & Housing Coroners Act Regulates the control of bodies. Authorizes /regulates coroner's inquests and coroner's inquest recommendations Community Safety & Correctional Services Fire Protection and Prevention Act, 1997 (FPPA) The Fire Protection and Prevention Act, 1997 (FPPA) came into force in October 1997. It is an act to promote fire prevention and public safety in Ontario and as such it addresses such things as the delivery of fire suppression, fire prevention, fire safety education, communication, training of persons involved in the provision of fire protection services, and rescue and emergency services. The Fire Protection and Prevention Act,, 1997 (FPPA): • Establishes the authority of the fire chief of a municipality to carry out his or her duties in enforcing the act; • Defines the role of the Office of the Fire Marshal and defines its relationship with municipal fire departments; and • Defines the mandates of both the OFM and municipalities. There are a number of parts to the act. This guide highlights three sections: Part I Definitions, Part II Responsibility for Fire Protection Services including methods of providing services and Part III Fire Marshal. The full act is available on a -laws. PART I: DEFINITIONS UNDERSTANDING THE DEFINITION OF "FIRE PROTECTION SERVICES" "Fire protection services" includes fire suppression, fire prevention, fire safety education, communication, training of persons involved in the provision of fire protection services, rescue and emergency services and the delivery of all those services. [Subsection 1.(1)] PART II: RESPONSIBILITY FOR FIRE PROTECTION SERVICES Part II - Subsection 2.(1) is the basis for the minimum acceptable model. This subsection of the act requires every municipality to: 11 -48 REPORT NO.: ESD- 018 -12 PAGE 49 a. establish a program which includes public education with respect to fire safety and certain aspects of fire prevention; and b. provide other fire services as necessary, according to the municipality's needs and circumstances. METHODS OF PROVIDING SERVICES Municipalities are required to provide services by either: a. appointing a community fire safety officer or community fire safety team; or b. establishing a fire department. [Subsection 2.(2)] If a municipality decides to establish a fire department, the fire department must provide fire suppression services. [Subsection 5.(1)] Municipalities may enter into agreements to either provide fire protection services to lands or premises that are situated outside the territorial limits of the municipality or to receive fire protection services from a fire department situated outside the territorial limits of the municipality. [Subsection 2.(5)] The same authority is provided to territories without municipal organization. MUNICIPAL FIRE CHIEF If a fire department is established for the municipality, the council shall appoint a fire chief [Subsection 6.(1)]. A fire chief is the person who is ultimately responsible to the council of a municipality that appointed him or her. The fire chief is automatically the Chief Fire Official [Subsection 1.1.8 (Ontario Fire Code)] and an Assistant to the Fire Marshal. [Subsection 1.1. (1)] MUNICIPAL BYLAWS Section 7 authorizes a council of a municipality to pass bylaws under the FPPA to regulate fire prevention, to regulate the setting of open -air fires and to designate private roads as fire routes. PART III: FIRE MARSHAL POWERS OF THE FIRE MARSHAL • monitor, review and advise municipalities respecting fire protection services and to make recommendations to councils for improving the efficiency and effectiveness of those services • issue directives to Assistants of the Fire Marshal • advise and assist ministries and agencies respecting fire protection matters • issue guidelines to municipalities 11 -49 REPORT NO.: ESD- 018 -12 PAGE 50 co- operate with anybody or person interested in developing and promoting fire protection services issue long service awards to persons involved in the fire service exercise other assigned powers and duties [Subsection 9.(1)] DUTIES OF THE FIRE MARSHAL to investigate the cause, origin and circumstances of any fire or explosion, which in the opinion of the Fire Marshal, may have caused a fire, explosion, loss of life or damage to property. • to advise municipalities in the interpretation and enforcement of the FPPA and the regulations made under it • to provide information and advice on fire safety matters • to keep records of every fire reported and develop and maintain statistics • to develop training programs • to maintain a fire college • perform such other duties as may be required [Subsection 9.(2)] ONTARIO FIRE CODE The 2007 Ontario Fire Code is a regulation (Ontario Regulation 213/07) under the Fire Protection and Prevention Act, 1997. It is a companion document to the Ontario Building Code, designed to maintain fire protection features in working order once a building or portions of the building become occupied. The Fire Code maintains existing buildings, requires retrofit upgrades to some buildings, refers to the Ontario Building Code as a referenced standard and addresses hazardous processes and fire safety planning for existing. buildings. The 2007 Fire Code is written in an objective -based format that promotes greater flexibility and more uniform enforcement by linking each (technical) code provision to one or more explicitly stated objectives and functional statements. The objective -based format provides greater flexibility by allowing equivalents known as "alternative solutions" which must be prepared and evaluated using a prescribed process. PROVINCIAL OFFENCES ACT Assistants to the Fire Marshal have been designated as provincial offences officers with limited authority under the Provincial Offences Act. This designation authorizes them to commence proceedings under Part 1 of the Provincial Offences Act for offences under the Ontario Fire Code for which short form wording and set fines have been established. MUNICIPAL ACT, 2001 The Municipal Act, 2001 is the legislation that provides the authority for a municipal council to govern at the local level. It grants to a municipality the capacity, rights, 11 -50 09:01:411V • 1 : i powers and privileges of a natural person for the purpose of exercising its authority under the act or any other act. This is broadly interpreted to confer broad authority to govern their affairs as they consider appropriate and enhance their ability to respond to municipal issues. The act directs that municipal councils shall exercise all capacity, rights, powers and privileges by bylaw unless the municipality is authorized to do otherwise. This applies to all municipal powers, whether conferred by the act or otherwise. This act also: • addresses the authority to transfer a lower tier power to an upper tier municipality; • defines the role of council and the head of council; • defines the role of officers and employees of the municipality; and • addresses immunity from liability. Further, PART VI - PRACTICES AND PROCEDURES Municipal Organization and Administration ROLE OF COUNCIL 224. It is the role of council, (a) to represent the public and to consider the well -being and interests of the municipality; (b) to develop and evaluate the policies and programs of the municipality; (c) to determine which services the municipality provides; (d) to ensure that administrative policies, practices and procedures and controllership policies, practices and procedures are in place to implement the decisions of council; (d.1) to ensure the accountability and transparency of the operations of the municipality, including the activities of the senior management of the municipality; (e) to maintain the financial integrity of the municipality; and (f) to carry out the duties of council under this or any other Act. 2001, c. 25, s. 224; 2006, c. 32, Sched. A, s. 99. OCCUPATIONAL HEALTH AND SAFETY ACT The Occupational Health and Safety Act and various regulations therein: • outline duties and responsibilities of an employer, supervisor or worker; • mandate the need for a health and safety committee within most fire departments; • regulate protective clothing for firefighters; and 11 -51 REPORT NO.: ESD- 018 -12 PAGE 52 • provide the authority under Section 21, to establish the Ontario Fire Service Health & Safety Advisory Committee (known as the Section 21 Committee), which deals with health and safety issues as they arise in the fire service sector. SECTION 21 GUIDANCE NOTES A comprehensive review of the requirements of the Section 21 Manual was undertaken. The following Guidance Notes are particularly applicable to this report. • Note #2 -1 Incident Command • Note #2 -2 The Buddy System • Note #2 -4 Incident Safety Officer • Note #6 -11 Rapid Intervention Teams (Rescue) • Note #7 -2 Training Requirements • Note #7 -3 Documentation of Training Plus Daily Training Report PROPANE REGULATIONS In August, 2008, the Government of Ontario embarked on a review of the storage, handling, location and transportation of propane in Ontario. On December 11, 2008, Ontario Regulation 440/08 was filed. It amended Ontario Regulation 211/01, Propane Storage and Handling, to require propane operators to prepare and implement Risk and Safety Management Plans (RSMPs). This requirement applies to new or modified facilities effective January 1, 2010, and to all existing operators at the time of license renewal after January 1, 2011. ENVIRONMENTAL PROTECTION ACT (ONTARIO) The Environmental Protection Act (EPA) holds a member of a law enforcement agency or an employee of a municipality responsible if he or she is made aware of a spill or the release of any pollutant and fails to take action to report the incident to the Ministry of the Environment (MOE). Where a public authority, such as a police or fire department, has knowledge of a spill situation that it believes may not have been reported,. the EPA requires that they notify the MOE immediately, unless the incident is exempt from the notification requirement. All municipal employees are under this duty to report., DANGEROUS GOODS TRANSPORTATION ACT (ONTARIO) The federal act provides for the provinces to enact legislation to govern the road mode of transportation. This provincial act governs the transportation of dangerous goods on Ontario highways. Ontario has adopted the federal regulations, thereby achieving uniformity across the country. 11 -52 REPORT NO.: ESD- 018 -12 EMERGENCY MANAGEMENT AND CIVIL PROTECTION ACT PAGE 53 The Emergency Management and Civil Protection Act requires every municipality to develop and implement an emergency management program to be adopted by bylaw. The emergency management program must include an emergency plan, a training program and a public education program. The head of council (or designate) can declare an emergency and the act gives the head of council the authority to protect the property, health, safety and well being of the citizens of an emergency area. The act also provides protection from personal liability for doing any act or neglecting to do any act in good faith in the implementation or intended implementation of an emergency plan. ONTARIO REGULATION 380 -04 UNDER THE EMERGENCY MANAGEMENT AND CIVIL PROTECTION ACT Every municipality shall: • designate an employee of the municipality or a member of council as its emergency management program coordinator; • have an emergency management program committee; • have a municipal emergency control group; • establish an emergency operations centre; • designate an employee of the municipality as its emergency information officer; and • formulate an emergency response plan under the emergency plan. A municipality is authorized to exercise a municipal power in response to an order of the Premier or his /her delegate without a bylaw. It is important to note that the Premier can declare a state of emergency and direct and control the emergency and require any municipality to provide such assistance considered necessary within the jurisdiction of the municipality or out of the jurisdiction of the municipality. TERRITORIAL DIVISIONS ACT The Territorial Divisions Act defines provincial and municipal boundaries. These boundaries are specified in the existing act and the clerk of a local municipality should be contacted to verify the municipal boundaries for response purposes (e.g., Does a municipality's boundary stop at water's edge or halfway across the lake ?). Knowing the municipal boundaries is important to ensure fire protection is being provided to all areas of the municipality. 11 -53 REPORT NO.:.ESD- 018 -12 BUILDING CODE ACT, 1992 PAGE 54 Under the Building Code Act, 1992, a municipal council has the right to appoint the fire chief and members designated as fire prevention personnel as a building inspector with the same applicable legal immunity. The fire chief would be responsible for fire safety matters contained in the code and that are clearly defined in a municipal bylaw appointing the chief as an inspector. Ideally, such a bylaw will specify that the chief building official shall not issue a building permit unless the inspector (fire chief) approves the drawings submitted with the application for a permit. Fire department personnel appointed as building inspectors are required to successfully complete examinations on both the technical aspects of the Ontario Building Code (fire protection) and the administrative elements (general legal process). ONTARIO BUILDING CODE The Ontario Building Code requires that the plans of certain facilities be reviewed, as they relate to fire - related matters including: • access for firefighting and firefighting vehicles; • provisions for water supplies, hydrants, sprinkler and standpipe systems; • provisions for fire walls, separations and closures to affect compartmentalization; and • building components such as early detection and warning systems, elevator controls and emergency lighting for use of occupants and emergency personnel. While it is understood that municipal building departments review all facets of building plans and specifications presented to them, the fire department and fire prevention personnel particularly, are concerned with the construction and application of the building code as it relates to their involvement with the occupied building. THE HIGHWAY TRAFFIC ACT In the performance of firefighting duties, the Highway Traffic Act includes provisions that enable: • fire department apparatus to respond efficiently to emergencies, • firefighters to control traffic at accident scenes; and • firefighters to travel on roads that have been closed by police if necessary to respond to a fire or emergency. The act addresses the type of flashing green light a firefighter may have on his or her personal vehicle while responding to a fire or emergency and the issuing of green license plate stickers to firefighters. 11 -54 REPORT NO.: ESD- 018 -12 PAGE 55 The act regulates logging a driver's time while operating a commercial motor vehicle. This has an effect on the driving logs of those fire personnel who also drive commercial motor vehicles for any operator. For instance, if the firefighter also drives a snow plough for the municipality (a commercial motor vehicle), then the hours he or she spends working for a fire department (including hours in attendance at an emergency) must be logged. This may limit a firefighter's ability to respond to emergency calls, attend training, perform inspections, and /or participate in public education and prevention initiatives. Under the Highway Traffic Act, Ontario Regulation 611 also requires annual safety inspection of commercial vehicles, including fire apparatus (over 4500 kilograms). FOREST FIRE PREVENTION ACT (FFPA) This act applies only to fire regions. Municipalities are responsible for suppressing grass, brush and forest fires within their limits; this is subject to an agreement with the Ministry of Natural Resources (MNR). If a municipality does not extinguish grass, brush or forest fires in a manner that, in the opinion of an officer (MNR) is acceptable, the MNR will do it and the municipality will be billed for costs and expenses incurred by the ministry. Under the FFPA, "Wardens" and "Officers" can only be appointed by the minister. Wardens have authority to enforce such provisions of the act and regulations as specified in the appointment in areas specified in the appointment. Officers have authority to enforce the act and regulations on land mentioned in the appointment. The FFPA and Regulation 265/05 under the act control and regulate outdoor fires in fire regions and restricted fire zones and require permits outside of a restricted fire zone during the fire season. DEVELOPMENT CHARGES ACT The Development Charges Act gives the council of a municipality the authority to, by bylaw, impose development charges against land to pay for increased capital costs required because of increased needs for services arising from development of the area to which the bylaw applies. Fire protection services is one of the services to which a portion of the development charges levy may be applied. CORONERS ACT Where a death occurs, fire departments should be aware of the act and the power of a coroner regarding movement of the body. The Coroners Act also grants to a coroner the power to call an inquest. A public hearing reviews the circumstances around the death of a person in the hopes that similar deaths can be prevented in the future. A jury will make recommendations based on the 11 -55 REPORT NO.: ESD- 018 -12 PAGE 56 evidence that they have heard, and the jury's findings are distributed to persons, agencies or. ministries of government who may be able to implement them. These persons are asked to respond to the recommendations and are advised that their responses are considered public documents available to anyone who requests them. Recommendations are not mandatory and no one is legally required to respond to the recommendations. An inquest is not a criminal court of record and a coroner's inquest jury is not to make finding of any legal responsibility. However, this information could proceed to civil litigation. DAY NURSERIES ACT The Day Nurseries Act clearly defines the responsibilities of the operator in regard to fire safety and emergency information. Regulation 262 of the act highlights the approvals that are required from the local fire chief to operate a daycare facility. EMPLOYMENT STANDARDS ACT On a case -by -case basis, volunteer firefighters in Ontario have been determined to be employees under this act and entitled to the rights contained in the act, such as vacation time. HUMAN RIGHTS CODE A fire chief must at all times be aware of the responsibilities imposed on the municipality and the fire department by the Human Rights Code. The code defines very clearly how items such as boards of inquiry, complaints, discrimination and enforcement are to be handled. The code deals with discrimination, the responsibilities of officers and directors, and the prohibition of employer reprisals. The code also impacts on the provision of facilities in fire stations, employment and,retirement of personnel, and medical testing for employees. Recent amendments prohibit employers from forcing employees to retire because they are 65 years of age and over. It does not prevent employees from doing so. LABOUR RELATIONS ACT This act facilitates collective bargaining between employers and trade unions. A number of volunteer firefighter organizations have organized and entered into collective bargaining with the municipality. Part IX of the Fire Protection and Prevention Act, 1997 addresses collective bargaining with specific regard to the fire service. 11 -56 REPORT NO.: ESD- 018 -12 PAGE 57 MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT The purpose of the Municipal Freedom of Information and Protection of Privacy Act is to ensure that information held by municipalities and local boards is generally available to the public and to protect the privacy of individuals with respect to personal information and ensure that "personal information" is available to the individual to whom the information relates but not available to others. PESTICIDES ACT Under the Pesticides Act, it is mandatory that all persons who wholesale pesticides, and /or retail certain pesticides, must notify the fire department that there are quantities of these pesticides stored on the premises. The fire department having jurisdiction should visit the premises and become aware of where the pesticides are stored, and in what quantities. Preplanning is extremely important, and every fire department should develop a sound, logical preplan for occupancies with pesticides. WORKPLACE SAFETY AND INSURANCE ACT The fire chief should have in place an operations guideline for reporting of all accidents or injuries within the fire department. All officers and fire department members must also be aware of the requirements for first aid training and standards for first aid kits within the fire station and for placement of fire apparatus and other response vehicles. PRESUMPTIVE LEGISLATION Presumptive legislation allows the government to identify, through regulations, specific diseases or heart injuries of firefighters and fire investigators that would be presumed to be work - related for the purpose of workers' compensation, unless the contrary is shown. O. Reg 253/07 contains provisions whereby certain illnesses contracted by firefighters and fire investigators are presumed to be the result of the occupation. FEDERAL LEGISLATION LEGISLATION AREAS OF SCOPE / CONCERN MINISTRY RESPONSIBLE Criminal Code (Bill C -45) Establishes criminal charges for negligent acts Justice in the workplace by directors, officers or corporate decision - makers Canada Shipping Act Registration and crew training requirements Justice 11 -57 REPORT NO.: ESD- 018 -12 Transportation of Dangerous Goods Act (Federal) Canadian Charter of Rights and Freedoms CRIMINAL CODE (BILL C -45) Fire chief's duty to report Hiring practices PAGE 58 Transport Canada Justice Bill C -45 was given Royal Assent in November 2003. It amends the Criminal Code by broadening the description of an "organization" to include a public body and holds organizations responsible for criminally negligent acts in the workplace. The legislation also imposes a legal duty on all those who direct work to take reasonable measures to protect employee and public safety. Directors, officers, corporate decision - makers and virtually all persons directing work in the workplace now face legal liability, which could result in a charge of criminal negligence. CANADA SHIPPING ACT The purpose of the Canada Shipping Act and the accompanying regulation (Section 21 of the Crewing Regulations) is to ensure every aspect of marine safety on commercial vessels and their operations including the registration of ships, the certification of officers, safety equipment requirements and the regulation of working conditions for crews. Since emergency operations fall under "commercial" operations in the Canada Shipping Act, and as such fire departments that provide water rescue services are required to comply with each of these requirements. TRANSPORTATION OF DANGEROUS GOODS ACT (FEDERAL) This act covers the handling, offering for transport and transporting of dangerous goods via air, marine, rail and road. The purpose of the legislation is to promote public safety in these areas. Responsibility for controlling and regulating transportation is shared between federal and provincial government, and they have enacted similar legislation for road transport. A person who is in charge, management, or control of dangerous goods, at the time he or she discovers or is advised of a dangerous occurrence in respect of those goods, shall immediately notify the appropriate emergency authority. Responding fire personnel have the potential of discovering dangerous goods and will be responsible as per the act. 11 -58 2101:41 • 1 CANADIAN CHARTER OF RIGHTS AND FREEDOMS PAGE 59 Constitutional law, including the Canadian Charter of Rights and Freedoms, does not, on its own, apply directly to employment issues, and only becomes an issue when challenged in a human rights tribunal. In Canada, a person should not be excluded from employment based on race, national or ethnic origin, color, religion, sex, age, or mental or physical disability. Hiring decisions made by employers must be legally defensible. 11 -59 REPORT NO.: ESD- 018 -12 Appendix C PAGE 60 Group A, Divison.2 Licensed Beverage High Bowling Alley 2 Low 55 Establishments Child Care Facilities 34 Moderate Museums 2 Low Churches 45 Low Restaurants 25 Moderate Clubs, non residential 6 Low Schools 42 Low Community Halls 9 Low Undertaking Premises 5 Low Libraries 4 Low Group A, Division 3: Arenas 6 Moderate Indoor Swimming Pools 2 Low Group A, Division 4 Amusement Park 1 Low Group. B, Division 2 Homes for the Aged 4 Extreme Nursing Homes 3 Extreme Hospitals 1 Extreme Group B, Division 3 Residential Care 8 Extreme Facilities 11 -60 REPORT NO.: ESD- 018-12 Boarding /Rooming tiroup c 19 B &B Houses Dual /Residential/ under 6 stories High 61 Business /Apt Recreation Camps Farms w/o residence 1043 Farms with no Semi /Detached Extreme 555 residence Residential Group Homes 11 High Rise Residential 6 —12 storeys Hotel /Motel /Lodging Group D Banks Dental Offices Medical Offices Offices (General) Police Stations Group E Department Stores Restaurants under 30 3 C 14 6 2 64 100 High 69 Moderate 3 26949 Moderate 936 Moderate 45 Moderate 6 2 Moderate Low Low Low Low Low Moderate 11 -61 tiroup c Low Rise Residential High under 6 stories High Other Residential Low Recreation Camps Low Residential Homes Semi /Detached Extreme Residential Seasonal High Dwellings /Mobile Homes Moderate Shelters for Women Group D Small Tool /Appliance Low Rental Low Retail stores Low Retail Plazas Converted homes to Low business 100 High 69 Moderate 3 26949 Moderate 936 Moderate 45 Moderate 6 2 Moderate Low Low Low Low Low Moderate 11 -61 REPORT NO.: ESD- 018 -12 PAGE 62 Group F, Division 2 Self- Services Storage Electrical Substations 27 High 6 High Buildings Lumber yards 4 High Service Stations 23 High Other Large 6 High Standard Industry 143 Moderate Operations Marinas 3 High Tire Storage 1 High Repair Garages 32 High Warehouses 16 High Woodworking Salvage Yards 5 High 1 High Factories Group F Division* 3. Communication 16 Moderate Transformer Station 13 Moderate Towers Laboratories 1 Moderate Water Pumping 2 Moderate Stations Power Plants 1 Extreme Water Treatment 3 Moderate Sewage Station 11 -62 ►� . Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: November 26, 2012 Resolution #: By -law #: Report#: ESD- 019 -12 File #: Subject: MONTHLY ACTIVITY REPORT — October 2012 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report ESD- 019 -12 be received for information. Submitted by: �-- Reviewed by: Gord Weir, Director of Emergency Services GW /mb Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 11 -63 REPORT NO.: ESD- 019 -12 rMeTzTell l e A Report ESD- 019 -12 covers the month of October and is intended to provide Council with relevant, timely information on the activity of the Emergency and Fire Services Department. 2. COMMENTS The Department responded to 292 calls during this period and recorded total fire losses of $141,500. Attachment # 1 provides October's monthly summary of: • public education and enforcement activity • fulltime suppression staffing of 4 or more on a truck • station responses and call types • major occupancy type fires and major occupancy type fire response data • a description of major occupancy types and call types 3. CONCURRENCE — Not Applicable CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Mark Berney, Deputy Fire Chief Attachments: Attachment #1 — Activity Report — October List of Interested Parties: None 11 -64 Attachment # 1 to Report ESD- 019 -12 EMERGENCY and FIRE SERVICES ACTIVITY REPORT REPORT PERIOD: October 1,2012 00:00:00hrs - October 31, 2012 23:59:59hrs ACTIVITY STATION TOURS SCHOOL VISITS FIRE SAFETY HOUSE VISITS PUBLIC EVENTS SAFETY LECTURES EXTINGUISHER TRAINING FIRE TRUCK VISITS ACTIVITY FIRE INSPECTIONS COMPLAINT INSPECTIONS FIRE SAFETY PLAN REVIEW PLANS REVIEW SITE VISITS AFL RESIDENTIAL VISITS PART 1 TICKETS ISSUED PART 3 FIRE CODE CHARGES FIRE INVESTIGATION 2012 THIS PERIOD I TO DATE 6 31 3 17 1 27 9 48 3 33 1 12 1 7 ENFORCEMENT SUMMARY 2012 THIS PERIOD TO DATE 30 217 0 44 8 51 14 104 13 79 0 536 0 0 0 0 2 30 2011 THIS PERIOD TO DATE 4 21 2 10 4 11 4 30 6 31 0 6 1 4 2011 THIS PERIOD TO DATE 15 214 3 85 4 31 8 84 9 79 0 457 0 0 0 3 0 26 11 -65 Attachment # 1 to Report ESD- 019 -12 FULLTIME SUPRESSION STAFFING SUMMARY. "" THE PERCENTAGE OF TIME PUMPER TRUCKS WERE STAFFED WITH 4 OR MORE FULLTIME 92.25% FIREFIGHTERS (Pumper 1- Bowmanville, Pumper 4 - Courtice) 11 -66 2011 THIS PERIOD STATION RESPONSE: SUMMARY " THIS PERIOD TO DATE TOTALS' STATION 1 STATION 2 STATION 3 STATION 4 STATION 5 THIS 7 Bowmanville Newcastle Orono Courtice Enniskillen MONTH THIS CO FALSE CALL 17 141 FALSE FIRE CALLS 35 287 MEDICAL CALLS 161 25 13 72 21 292 PERIOD 41 PUBLIC HAZARD CALLS 21 128 RESCUE CALLS 26 TO DATE 1440 357 188 744 121 2850 11 -66 2011 THIS PERIOD 2012 THIS PERIOD TO DATE TOTALS' 292 2850 FIRES ": 9 92 OUTDOOR, NO LOSS FIRES 7 92 NON FIRE CALLS 276 2447 BURNING (controlled) 7 108 CO FALSE CALL 17 141 FALSE FIRE CALLS 35 287 MEDICAL CALLS 148 1392 OTHER CALLS 19 225 PRE -FIRE CONDITION CALLS 3 41 PUBLIC HAZARD CALLS 21 128 RESCUE CALLS 26 344 11 -66 2011 THIS PERIOD TO DATE 283 2890 6 80 2 63 275 2747 7 81 16 162 14 265 159 1524 20 191 1 45 19 121 39 358 Attachment # 1 to Report ESD- 019 -12 MA10R OCCUPANY TYPE FIRE SUMMARY OCCUPANCY TYPE # OF CALLS EST. LOSS GROUP A - ASSEMBLY 0 $0 GROUP B - CARE and DETENTION 0 $0 GROUP C - RESIDENTIAL 3 $96,500 GROUP D - BUSINESS AND PERSONAL SERVICES 0 $0 GROUP E - MERCANTILE 0 $0 GROUP F - INDUSTRIAL 0 $0 STRUCTURES /PROPERTIES NOT CLASSIFIED BY O.B.C. 1 $0 VEHICLES 4 $45,000 TOTALS 8 $141,500 11 -67 Attachment # 1 to Report ESD- 019 -12 DESCRIPTION OF MAJOR OCCUPANY TYPES Group A: Assembly occupancy units. Assembly occupancies means the occupancy or the use of a building, or part thereof, be for gathering of persons for civic, political, travel, religious, social, educational, recreational, or like purposes, or for the consumption of food or drink. i.e. Production /Viewing Performing Arts, Museum /Art Gallery /Auditorium, Recreation /Sports Facilities, Education Facilities, Transportation Facilities, Other Assemblies, Arenas /Swimming Pools, and Participating /Viewing Open Air Facilities. Group B: Care or Detention occupancy units. Care or detention occupancy means the occupancy or use of a building, or part thereof, be for persons who (a) are dependent on others to release security devices to permit egress, (b) receive special care and treatment, or (c) receive supervisory care i.e. Persons under restraint facilities, persons under supervisory care facilities, care facilities, group /retirement homes Group C: Residential occupancy units. Residential occupancy means the occupancy or use of a building, or part thereof, by means for whom sleeping accommodation is provided but who are not harbored or detained to receive medical care or treatment or are not involuntarily detained. i.e. Detached /Semi /Attached Residential, Dual Residential /Business, Rooming /Boarding, Multi Unit Dwelling, Hotel /Motel /Lodging, Other Residential Group D: Business and Personal Services units. Business or personal services occupancy means the occupancy or use of a building, or part thereof, for the transaction of business or the rendering or receiving of professional or personal services. i.e. Business and Personal Services Group E: Mercantile occupancy units. Mercantile occupancy means the occupancy or use of a building, or part thereof, for the displaying or selling of retail goods, wares, or merchandise. i.e. Food /Beverage Sales, Department Store /Catalogue /Mail Outlet, Specialty Stores, Other Mercantile Group F: Industrial occupancy units. Industrial occupancy means the occupancy or use of a building, or part thereof, for the assembling, fabricating, manufacturing, processing, repairing or storing of goods and materials. i.e. Vehicle sales /service, Utilities, Manufacturing or Processing Facilities, Storage Facilities, Other Industrial Facilities Structures /Properties not classified by the O.B.C.: Mines or Wells, Transportation /Communication Facilities, Open (outdoor) Storage, Miscellaneous Structures and Property, Structures classed under the National Farm Building Code. Vehicles: Road Vehicles, Rail Vehicles, Watercraft, Aircraft, Miscellaneous /Specialty Vehicles 11 -68 Attachment # 1 to Report ESD- 019 -12 DESCRIPTION OF CALL TYPES Fire and Explosions: Instance or destructive and uncontrolled burning involving structures, vehicles and open area fires, including explosion of combustible solids, liquids or gasses which may or may not have resulted in a dollar loss or an explosion or rupture as a result of pressure, no fire. Outdoor, No Loss Fires: Uncontrolled fires, outdoors, that did not result in a loss, injury or fatality and is not suspected to be caused by arson, vandalism or children playing. Pre Fire Conditions: Incidents with no fire that involve heat or potential pre fire conditions e.g. pot on stove, cooking - smoke or steam, lightning, fireworks. Burning (controlled): Complaint call related to outdoor controlled burning, authorized or unauthorized. Fire Department did not take suppression action. False Fire Call: Alarm activation or fire call that when investigated, is determined to be as a result of equipment failure, malicious /prank, perceived emergency, accidental activation of alarm by a person. CO (carbon monoxide) False Call: a call where it is determined that the detection equipment malfunctioned or there was a perceived emergency - no CO leak. Public Hazard Call: Includes a response for spills and leaks of a hazardous product such as natural gas, propane, refrigerant, miscellaneous /unknown, gasoline or fuel, toxic chemical, radio - active material, power lines down or arcing, bomb, explosive removal standby, CO (carbon monoxide) or other public hazard. Rescue Call: a call for a person in danger due to their proximity to the occurrence and who is unable to self evacuate and is assisted by Fire Department personnel i.e. vehicle accident, building collapse, commercial /industrial accident, home /residential accident, persons trapped in elevator, water rescue or water /ice rescue. Medical Call: Includes a response to a patient(s) suffering from asphyxia, respiratory condition, convulsions, epileptic, diabetic seizure, electric shock, traumatic shock, heart attack, stroke, drug related, cuts, abrasions, fractures, burns, person fainted, nausea and pre - hospital care such as administering oxygen, CPR, defibrillation or first aid. Other Calls: Assistance to other Fire Departments, calls cancelled on route, non fire incidents where an illegal grow operation or drug operation was discovered. 11 -69 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: November 26, 2012 Report #: CSD- 012 -12 File #: Resolution #: By -law #: Subject: LAKERIDGE HEALTH CARDIOVASCULAR PREVENTION AND REHABILITATION PROGRAM AGREEMENT Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report CSD- 012 -12 be received; 2. THAT the Mayor and Clerk be authorized to execute a two (2) year agreement commencing December 1, 2012, with an option to extend the agreement for an additional two (2) years between the Municipality of Clarington and Lakeridge Health, Attachment 1; and 4. THAT all interested parties listed be informed of Council's decision. Submitted by: JPC /sm Jos¢h P. Caruana Dirk for of Community Services Reviewed Franklin Wu Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F(905)623-5506 12 -1 REPORT NO.: CSD- 012 -12 1.0 BACKGROUND PAGE 2 1.1 In 2001, Lakeridge Health introduced the Cardiovascular Prevention and Rehabilitation Program at their Oshawa campus. Shortly after its inception, the program was granted government funding through the Ministry of Health and Long Term Care. 1:2 In December 2005, the Municipality of Clarington entered into an agreement with Lakeridge Health to offer a Cardiovascular Prevention and Rehabilitation Program at the Bowmanville Indoor Soccer Facility and during the summer months the Garnet B. Rickard Recreation Complex. This agreement has subsequently been extended /renewed on multiple occasions with the most recent agreement set to expire on November 30, 2012. 1.3 Since the inception of this program the Municipality of Clarington and Lakeridge Health have worked cooperatively to provide this program to Clarington residents. With an aim of prevention and recovery of patients suffering from heart attack/heart failure,. diabetes, kidney disease, stroke, and /or angioplasty /stent, the program includes an educational portion, a warm -up and /or resistance training, followed by individualized exercise prescription. 1.4 The purpose of the program is to teach self- management skills, keep residents out of the hospital, improve cardiovascular fitness, prevent disease progression and improve quality of life. 1.5 Program participants are referred to the program by their general practitioner or cardiac specialist. Once referred, all program registration is handled by Lakeridge Health Oshawa. The Lakeridge Health staff on site at the program are specially trained to work with this special population. They also carry their own defibrillator for emergency purposes. 2.0 COMMENTS 2.1 Since December 2005, the Municipality of Clarington and Lakeridge Health have worked together to provide what has been a very successful Cardiovascular Prevention and Rehabilitation Program. Since its inception the program has serviced approximately 900 Clarington residents. Annually the program sees 70- 85 participants. Continuing to offer the program in Clarington would continue to benefit residents and those in surrounding areas by providing needed health care locally. 12 -2 REPORT NO.: CSD- 012 -12 2.2 Currently, resident participation in the Cardiovascular Prevention and Rehabilitation Program is comprised as follows: PAGE 3 'Resident; Address = Number in the pro-gram 2012 Bowmanville 42 Courtice 3 Hampton 7 Newcastle 14 Cobourg 8 Nestleton 1 Pontypool 1 Port Hoe 2 Other 2 2.3 At this time staff are recommending the agreement be extended for a further two (2) year term, December 1, 2012 to November 30, 2014 with an option to extend for an additional two (2) year term. 3.0 FINANCIAL 3.1 Lakeridge Health will continue to be responsible for all registration, advertising, marketing and operational costs related to the program. 3.2 The insurance requirements outlined in the agreement will remain in force for the duration of the extension. The insurance requirements have been reviewed by the Director of Finance and the Durham Region Insurance Pool and have been deemed adequate. 4.0 CONCURRENCE: 4.1 This report has been reviewed by Andy Allison, Municipal Solicitor and Nancy Taylor, Director of Finance who concur with the recommendations. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: _ Promoting economic development _ Maintaining financial stability X Connecting Clarington _ Promoting green initiatives 12 -3 REPORT NO.: CSD- 012 -12 _ Investing in infrastructure X Showcasing our community _ Not in conformity with Strategic Plan Staff Contact: Erica Mittag, Fitness Co- ordinator Attachment: PAGE 4 Attachment 1 —Agreement between the Municipality of Clarington and Lakeridge Health Interested Parties to be advised of Council's Decision: Paul Van Wiechen, Coordinator, Cardiac Rehabilitation, Lakeridge Health Boris Tsinman, Director, Procurement & Supply Chain, Lakeridge Health 12 -4 Attachment 1 to Report CSD- 012 -12 AGREEMENT This Agreement is effective as of the 1 st day of December 2012 ( "Effective Date ") U l�►i�l 214� A Municipality of Clarington ( "MOC ") - and — LAKERIDGE HEALTH ( "LH") a corporation incorporated under the laws of the Province of Ontario WHEREAS A) the MOC wishes to provide its space located at Bowmanville Indoor Soccer Facility and the Garnet B. Rickard Recreation Complex (collectively the "Arena ") to LH for the purposes of operating the LH Cardiovascular Prevention and Rehabilitation Program for the residents of Clarington; and B) LH wishes to occupy the MOC's Arena on the terms and conditions set out in this Agreement; THEREFORE, in consideration of the premises and the mutual covenants and agreements herein, the parties agree as follows: The MOC shall provide LH, at no cost, the use of the "Arena" for three hours on each Monday morning for the purposes of operating the LH Cardiovascular Prevention and Rehabilitation Program (CPRP). The MOC will provide space at Bowmanville Indoor Soccer Facility for the duration of this contract with the exception of July 1 to August 31 each year of the contract. Space will be provided during the exception times at Garnet B. Rickard Recreation Complex in Bowmanville. The Agreement expires on November 30, 2014 but may be renewed for an additional term of twenty four (24) months provided that LH requests such renewal in writing at least 30 days prior to the end of the Term and provided that both parties agree to the renewal in writing. ( "Renewal Term "). 2. LH agrees to operate the CPRP for the Term or any Renewal Term set out in section 1 of this Agreement. The CPRP shall consist of counseling, education, prescriptive exercise and risk factor lifestyle modification strategies. 3. Either party reserves the right to terminate this Agreement for any reason provided that at least 30 days written notice is provided to the other party. 4. Neither party shall be liable in damages or have the right to terminate this Agreement for any delay or default in performing its obligations if such delay or default is caused by conditions beyond its control including, but not limited to 12 -5 Agreement Between 2 Municipality-of Clarington And Lakeridge Health Acts of God, Government restrictions, wars, insurrections and /or any other cause beyond the reasonable control of the party whose performance is affected ( "force majeure"). In the event that a force majeure should arise, the parties agree that the obligation to provide the CPRP may be suspended by either party until such time that the affected party determines it is reasonably able to fulfill its obligations. 5. LH agrees to provide sufficient staff for the purpose of operating the CPRP as described in this Agreement. 6. The MOC shall maintain general commercial liability insurance including a cross - liability clause in a minimum amount of five million dollars ($5 Million) per occurrence to protect it and LH from any claims for damages, personal injury including death, and from claims for property damage caused by the negligence of the MOC, its servants, agents or employees related to or arising out of services or other matters to which this Agreement pertains. An original Certificate of Insurance shall be submitted to LH. The Certificate shall name Lakeridge Health as an Additional Insured. 7. The MOC agrees to indemnify and save LH harmless from all losses, costs, expenses, judgments or damages for injuries caused to persons, or property, including death, arising from the negligence of the MOC, its servants, agents, or employees related to or arising out of the use of the Arena or other matters relating to this Agreement, including all legal expenses and costs incurred by LH in defending any such claims. 8. LH agrees to maintain general liability insurance including a cross - liability clause in a minimum amount of five million dollars ($5 Million) per occurrence to protect it and the MOC from any claims for damages, for personal injury including death, and from claims for property damage caused by the negligence of LH, its servants, agents or employees related to or arising out of services or other matters to which this Agreement pertains. An original Certificate of Insurance shall be submitted to MOC. The Certificate shall name The Municipality of Clarington as an Additional Insured. 9. LH agrees to indemnify and save the MOC harmless from all losses, costs, expenses, judgments or damages for injuries caused to persons, or property, including death, arising from the negligence of LH, its servants, agents, or employees related to or arising out of the use of the Arena, including all legal expenses and costs incurred by the MOC in defending any such claims. 10. This Agreement constitutes the entire agreement between the parties. No other statements, representations, warranties, undertakings or agreements made or purportedly made by or on behalf of either party or any of their directors, officers, agents, employees or other legal representatives, shall be binding upon them unless agreed to in writing by the parties. 12 -6 Agreement Between Municipality of Clarington And Lakeridge Health 9 11. This Agreement may be executed in counterparts, each of which shall be deemed to be an original and both of which together shall constitute one and the same instrument. 12. This Agreement shall be interpreted in accordance with the laws of the province of Ontario. 13. Any notices to be provided pursuant to this Agreement shall, unless otherwise agreed, be sent by registered or certified mail, by delivery or courier service, or by facsimile transmission (confirmed by subsequent first class postal transmission) and shall be sent: in the case of LH to: Boris Tsinman Director, Procurement & Supply Chain Lakeridge Health 850 Champlain Ave Oshawa, ON L1J 8R2 Telephone: 905 - 576 -8711 ext. 4432 Facsimile: 905 - 743 -5307 in the case of Clarington to: Mr. Joseph P. Caruana Director of Community Services The Municipality of Clarington 40 Temperance St. Bowmanville, ON L1 C 3A6 6caruana (aa)- clarington.net Telephone: 905 - 623 -3379 Facsimile: 905 - 623 -5506 Any notice sent by mail or delivery/courier service shall be deemed to have been received on the date of actual delivery. Any notice sent by facsimile transmission shall be deemed to have been received on the day it was actually sent. 12 -7 Agreement Between Municipality of Clarington And Lakeridge Health :i IN WITNESS WHEREOF the parties have caused this Agreement to be executed by their duly authorized officers as of the date first written above, Adrian Foster Date Mayor Municipality of Clarington Patti Barrie Date Municipal Clerk Municipality of Clarington Boris Tsinman Date Director, Procurement & Supply Chain Lakeridge Health MoC Agreement September 2012 Date: November 26, 2012 Resolution #: By -law #: N/A Report#: CLD- 033 -12 File #: Subject: APPOINTMENT TO CLARINGTON HERITAGE COMMITTEE AND GANARASKA FOREST RECREATIONAL USER COMMITTEE RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. 2. 3. 4. 5. THAT Report CLD- 033 -12 be received; THAT the resignation of Karina Isert be received, with regret, and that she be thanked for her contribution to the Clarington Heritage Committee; THAT be appointed to the Clarington Heritage Committee for a term concurrent with the term of Council; THAT Leo Pinto be appointed to the Ganaraska Forest Recreation User Committee for a term ending December 31, 2013; and THAT all interested parties listed in Report CLD- 033 -12 be advised of Council's decision. Submitted by: PLB /jeg Reviewed by: Bajx(e, CMO icipaf Clerk r Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905- 623 -3379 13 -1 REPORT NO.: CLD- 033 -12 1. BACKGROUND 1.1 Clarington Heritage Committee: PAGE 2 The Clarington Heritage Committee (CHC) [formerly known as the Local Architectural Conservation Advisory Committee (LACAC)] is a volunteer advisory committee established by the Municipality of Clarington Council in accordance with the provisions of the Ontario Heritage Act. The goal of the CHC is to assist the Municipality of Clarington in its efforts to identify, review, discuss and make recommendations to Council on properties and issues of cultural heritage value or interest. Committee members are ultimately responsible to the Municipality of Clarington Council and are bound by By -law 2006 -079, appointing the CHC, and the Terms of Reference. The terms of reference states that the composition shall be comprised of a minimum of five members and a maximum of 12 members, including: • Council representative; • Newcastle Village and District Historical Society representative; • Museum representative; • Architectural historian; • Building /design specialist; and • Up to a maximum of 7 area residents from each ward. 1.2 Ganaraska Forest Recreational User Committee ( GFRUC): The GFRUC is a volunteer advisory committee to the Ganaraska Region Conservation Authority (GRCA). The purpose of the GFRUC is to carry out work and provide advice to the GRCA on: • development of standards and guidelines for each recreation use occurring in the Ganaraska Forest. • monitoring and assessing the impacts of users of the Forest on the resource function of the Forest, subject to the availability of funds, • user conflicts within the Forest, • user conflicts with landowners of property abutting the forest, and • approval of groups' use of the Forest in an effort to reduce conflicts, ensuring safe use and reducing liability. The GFRUC will also assist with: the identification of property boundaries, informing users of their responsibilities and the regulations regarding their use, promotion of co- operation among the various users of the forest, and 13 -2 REPORT NO.: CLD- 033 -12 PAGE 3 • the development of recreation programs and /or events in the forest subject to approval of the Conservation Authority. One representative is appointed annually by each of the following: • Ontario Federation of Anglers and Hunters • Ontario Trail Riders' Association (equestrian) • Federation of Ontario Naturalists • Federation of Ontario Hiking Trail Associations • Ontario Federation of Snowmobile Clubs • Canadian Motorcycle Association • Canadian Cross Country Ski Association (or alternate) • Orienteering Ontario • Township of Hope • Township of Manvers • Township of Cavan • Municipality of Clarington 2. CURRENT SITUATION 2.1 Clarington Heritage Committee: Karina Isert was appointed to the CHC in January, 2011. The Municipal Clerk's Department received her resignation on November 1, 2012. Following Council's appointments in 2011, all unsuccessful candidates were advised that their applications would remain on file for consideration should a vacancy occur on the CHC. Accordingly, the Municipal Clerk's Department contacted previous applicants (and any additional applications received since the appointments were made) to the CHC to determine whether they wish to put forward their name for consideration. At the time of writing of this report, the following have confirmed with the Municipal Clerk's Department that they wish to be considered for appointment to the CHC: • Steve Conway, Ward 1 • Joseph Earle, Ward 1 • Victor Suppan, Ward 1 • Matthew Howlett, Ward 2 • Noel Hutchinson, Ward 2 • Todd Taylor, Ward 2 • Kim Vaneyk, Ward 3 NOTE: Noel Hutchinson has indicated that he is unavailable for the month of February, when Heritage Week events take place. 13 -3 REPORT NO.: CLD- 033 -12 Todd Taylor is currently a member of the Committee of Adjustment. Applications for the above -named applicants have been circulated under separate cover (Attachment 1) as they contain personal information about these applicants. The following is a breakdown of the current members of the CHC with respect to the categories required under the Terms of Reference: Name Ward Position Councillor Hooper Council representative Allan Kirby Ward 4 Newcastle Village and District Historical Society representative Bonnie Seto Ward 3 Museum representative Tenzin G altson Ward 3 Building/Design Specialist David Reesor Ward 3 Chair Tracey Ali Ward 3 Andrew Kozak Ward 2 Karin Murphy Ward 4 Angela Tibbles Ward 3 2.2 Ganaraska Forest Recreational User Committee: Bill Stapleton was most recently appointed to the GFRUC, as the Municipality of Clarington's representative, in December, 2011 for a term ending December 31, 2012. The Municipal Clerk's Department received correspondence from the GRCA, on November 13, 2012, advising that Mr. Stapleton had passed away. Following Council's appointments in 2011, all unsuccessful candidates were advised that their applications would remain on file for consideration should a vacancy occur on the GFRUC. Accordingly, the Municipal Clerk's Department contacted previous applicants (and any additional applications received since the appointments were made) to the GFRUC to determine whether they wish to put their name forward for consideration. At the time of writing of this report, Leo Pinto is the only candidate who has confirmed with the Municipal Clerk's Department that he wishes to be considered for appointment to the GFRUC. Leo Pinto's application has been circulated under separate cover (Attachment 2) as it contains personal information. 3. CONCURRENCE: Not Applicable 13 -4 REPORT NO.: CLD- 033 -12 !1111111IZ60wite m Eel i! I PAGE 5 It is respectfully recommended that Karina Isert be thanked for her contribution to the CHC. In order to fulfill the requirements of the Terms of Reference, it is recommended that one of the following be appointed to the CHC: • Steve Conway, Ward 1 • Joseph Earle, Ward 1 • Victor Suppan, Ward 1 • Matthew Howlett, Ward 2 • Noel Hutchinson, Ward 2 • Todd Taylor, Ward 2 • Kim Vaneyk, Ward 3 for a term concurrent with the term of Council. In order to fulfill the requirements of the Terms of Reference, it is recommended that Leo Pinto be appointed to the Ganaraska Forest Recreational Users Committee for a term ending December 31, 2013. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Patti L. Barrie, Municipal Clerk Confidential Attachments (Distributed Separately): Attachment 1: Clarington Heritage Committee Applications of those to be considered Attachment 2: Leo Pinto's Application to the Ganaraska Forest Recreational Users Committee List of interested parties to be advised of Council's decision: Applicants Karina Isert Faye Langmaid, on behalf of the Clarington Heritage Committee Steve McMullen, Forest Recreation Technician, Ganaraska Region Conservation Authority, on behalf of the GFRUC 13 -5 Date: November 26, 2012 Resolution #: y -law #: Repo : COD - 027 -12 File #: *091 1,1 11711 -=IN 970111111 • It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report COD - 027 -12 be received; and 2. THAT Aquicon Construction Co. Ltd., Brampton, Ontario with a total bid in the amount of $3,609,732.48 (Net of HST Rebate), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2012 -28, be awarded the contract for the construction of the Newcastle Fire Hall as required by the Emergency & Fire Services Department; 3. THAT the funds required for the construction project in the amount of $5,526,612.00 (which includes $3,609,732.48 for construction, contingencies, design, contract administration, road widening, site remediation, furnishings and net HST) be drawn from Account #110 28 370 82844 7401; and 4. THAT the Mayor and Clerk be authorized to execute the necessary agreement. Submitted i arie Marano, H.B.Sc., C.M.O., Director of Corporate Services � r Nancy 1ayIor,,6.B.A.', C.A., Director of Finance/Treasurer 1► I ll1lll7A-01 Reviewed by: Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 14 -1 1.1 Tender specifications were provided by ZAS Architects Limited for the Construction of the Newcastle Fire Hall on the Highway #2 site as required by the Emergency and Fire Services Department. 1.2 Bidders were invited from the list of pre - qualified contractors and the prequalified tender was advertised electronically for the benefit of sub - trades. Tenders closed October 31, 2012. Subsequently tenders were received and tabulated as provided on Attachment 1. 1.3 Tenders identified options /alternatives for consideration once the base tender cost was known. The options were provided to allow for increase or decrease in the project cost to meet the budget limitations. As it turned out, the base cost of the project was competitively priced and will allow for the addition of two options, an upgrade in the bay doors and the provision of sub - drainage around the building perimeter. Attachment 1 outlines the base bids received as well as the revised bids incorporating the upgrades as selected by the architect and the project team. i. 2.1 A total of seven (7) submissions were received in response to the tender call. All submissions were deemed compliant. At the time of opening 2 bids (Percon and Garritano) were noted as improper, however, the reasons for the improper designation were resolved in accordance with the Purchasing By -law. 2.2 After further review and analysis of the compliant bids by ZAS Architects, the Emergency and Fire Services Department and Purchasing, it was mutually agreed that the low bidder, Aquicon Construction Co., Ltd., Ontario be recommended for the contract to construct the Newcastle Fire Hall. A copy of the recommendation memo from ZAS Architects is appended as "Attachment 2" 2.3 Aquicon Construction Co., Ltd. has completed projects for the Municipality of Clarington in the past and their services have been satisfactory. In addition, and as part of the pre - qualification process, references for projects completed in the last five years were checked and these too were satisfactory. 2.4 Queries with respect to the department needs, specifications, etc. should be referred to the Director of Emergency and Fire Services. i['II+ 'AJ� it 1 3.1 The total project cost, including construction cost of $3,609,732.48, contingencies, design, contract administration, road widening, site remediation, furnishings and equipment and net HST amounts to $5,526,612.00. The project components and the estimates are summarized below: Fire Hall Construction (per tender) ......................... Construction Contingency ....... ............................... Furnishings & Equipment ( Estimate) ...................... Consulting and Project Administration ................... Site Remediation ( completed) . ............................... Project Contingency' ( Estimate) ........................... Total Estimated Project Cost ... ......................... ....... ......................... $3,609,732.48 ............................ $180,436.00 ............................ $440,000.00 ............................ $308,841.00 ............................ $220,218.00 ............................ $767,334.52 ......................... $5,526,612.00 ** Includes site servicing: Hwy 2 relocation cost, lighting, water, gas, hydro and pre- construction consulting (environmental, traffic studies and technology). 3.2 Funding for this project will be drawn from the following accounts as previously approved: Fire Equipment Reserve Fund (Provincial Grant) ........... ..................$1,500,000.00 Municipal Capital Works Reserve Fund ......................... ..................$1,785,597.82 Emergency Services DC Reserve Fund ....:.................... ..................$1,491,014.18 OPGContribution ............................. ............................... ....................$750,000.00 Total Project Funding available in Project Account #110 28 370 82844 7401 ........ ............................... $5,526,612.00 4.1 This report has been reviewed by Gord Weir, Director of Emergency and Fire Services who concurs with the recommendations. _ • W °, 5.1 To award the contract for the construction of the Newcastle Fire Hall to Aquicon Construction Co. Ltd., Brampton, Ontario, the low compliant bidder for.the project. 14 -3 CONFORMITY WITH STRATEGIC PLAN -- 21THIM The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives x Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Jerry Barber, Purchasing Manager Attachments: Attachment 1 - Tabulation of Bids Received Attachment 2 - Letter from ZAS Architects Ltd. List of interested parties to be advised of Council's decision: NONE Um Municipality of Clarington SUMMARY OF BID RESULTS TENDER CL2012-28 CONSTRUCTION OF NEWCASTLE FIRE HALL, STATION #2 , Attachment 1 BIDDER TOTAL BID Total Bid Including Optional HST Extra Bi-fold Doors & Sub Drainage Around Building (Net HST Included) AQUICON CONSTRUCTION CO. LTD. $3,346,000.00 $3,609,732.48 BRAMPTON, ON PERCON CONSTRUCTION INC. $3,525,000.00 $3,750,975.36 TORONTO, ON IMPROPER PEGAH CONSTRUCTION LTD. $3,556,400.00 $3,809,182.08 TORONTO, ON GAY CONSTRUCTION LIMITED $3,575,000.00 $3,820,487.62 COURTICE, ON STEELCORE CONSTRUCTION LTD $3,664,000.00 $3,907,584.00 SCARBOROUGH, ON GARRITANO BROS LTD $4,015,300.00 $4,298,323.20 OSHAWA, ON IMPROPER Alternate Doors THE ATLAS CORPORATION $4,075,000.00 $4,359,245.76 CONCORD, ON t ` tY d1 evI 3 fTi €'fVRr ;7�a1 tr � � Isaat� €arc `a D��w ti6 7 YRAUB �� z +,etifl Gii041) Of 00PAPAN C, Gay Company Ltd 10087-8,0 08 November 2012 Municipality of Clarington 40 Temperance Street Bowmanville, ON L1 C 3A6 517 Wultnigton 5t W T 4:5 979 9834 Suite 404 P 4169793763 Tcronta, Ontario ft"I zasa,com canida MY IGi Attention: Jerry Barber Regarding: Tender Results Newcastle Fire Station #2 F—INIFTIM1. t( L Dear Jerry, Tenders for the above referenced project were received at the Municipality of Ciarington Town Hail on Wednesday 31St October 2012 at 2 :00pm from seven of the eight prequalified General Contractors. The one prequalified, general contractor that did not submit a bid, Peak Engineering & Construction Ltd, provided a no bid from to the municipality prior to the bid closing. The following is a list of tender bid prices received In ascending order, exclusive of HST: Bid Price (excluding HST) $ 3,346,000.00 Low Bid $ 3,525,000.00 $ 3,556,400.00 $ 3,575,000.00 $ 3,664;000.00 $ 4,015,300.00 $ 4,075,000.00 No Bid All bidders provided the required Bid Bonds and Agreements to Bond noted on the Tender Form. The low bid by Aquicon Construction Co. Ltd was complete and contained no irregularities, We therefore recommend that the Municipality award the construction contract for the Newcastle Fire Station #2 to the low bidder Aquicon Construction Co, Ltd. In the amount of $ 3,346,000,00 (excluding HST and any alternative prices chosen by the Fire Department). 14 -6 Contractor 1: Aquicon Construction Co. Ltd 2. Percon Construction Inc. 3. Pegah Construction Ltd, 4. Gay Company Ltd 5, Steeicore Construction Ltd. 6. Garritano Bros. Ltd, 7, The Atlas Corporation 8, Peak Engineering & Construction Ltd Bid Price (excluding HST) $ 3,346,000.00 Low Bid $ 3,525,000.00 $ 3,556,400.00 $ 3,575,000.00 $ 3,664;000.00 $ 4,015,300.00 $ 4,075,000.00 No Bid All bidders provided the required Bid Bonds and Agreements to Bond noted on the Tender Form. The low bid by Aquicon Construction Co. Ltd was complete and contained no irregularities, We therefore recommend that the Municipality award the construction contract for the Newcastle Fire Station #2 to the low bidder Aquicon Construction Co, Ltd. In the amount of $ 3,346,000,00 (excluding HST and any alternative prices chosen by the Fire Department). 14 -6 Subject: PURCHASE OF FOUR WHEEL DRIVE TRACTOR C/W PLOW MOUNT & CONTROLS, SIDE BOOM & REAR FLAIL MOWER IV ZKOIN11711 MUM 671111,111101 It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report COD - 028 -12 be received for information. Submitted by: �= Marie Marano, H.B.Sc., C.M.O., Director of Corporate Services Nancy Tly °lor, B`8.A., "C.A., Director of Finance/Treasurer MM \JDB \BH \km Reviewed b�r __ Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 14 -7 1.1 Report COD - 022 -12 was approved by Council on October 1, 2012 Resolution GPA- 452 -12. The report is attached as Attachment 2 for reference. 1.2 The Expression of Interest (EOI) was publicly advertised and requested information and availability of one (1) Four Wheel Drive Tractor CAN Plow Mount & Controls, Side Boom & Rear Flail Mower as required by the Operations Department. Details of the requirement were set out in the information package provided to interested dealers. Subsequently, four (4) firms submitted Expression of Interests covering 5 units for consideration. A tabulation of the bid amounts is attached as Attachment 1. 1.3 The EOI document made provision for bids with an option to trade an existing unit. Attachment 1 provides both an outright purchase price and an after trade price. 2.1 Of the four submissions offering 5 units for consideration only 2 units met the mechanical and performance requirements established for the tractor and mower combination: Cubex Limited, Brantford (Option 1) and Green Tractors Incorporated, Omemee. The submissions from Evergreen Farm & Garden Limited, Bowmanville, Joe Johnson Equipment, West St. Paul, Manitoba and Cubex Limited, Brantford (Option 2) failed to meet the mechanical or performance requirements for one or more of the following reasons: ® rear flail mower is smaller; ® boom mowers are unable to cut in front and behind the tractor (i.e., less functionality); ® main boom pivot design is not robust; ® controls are electric instead of electronic; ® no front axle stabilizer; ® attachments are not quick attached; ® boom rest/rear stow is not available; cab did not meet specification; lower than required engine horsepower. 2.2 After review and analysis of the submissions by the Operations Department and Purchasing, it was mutually agreed that Cubex Limited, Brantford, Ontario, be awarded the contract for Option 1; the Supply & Delivery One (1) Four Wheel Drive Tractor C/W Plow Mount & Controls, Side Boom & Rear Flail Mower. 2.3 The order has been placed and delivery of the new unit is expected early in the New Year. am REPORT NO.: COD- 028 -12 PAGE 3 2.4 Cubex Limited, Brantford, Ontario, did not provide an option for the trade unit a 2000 John Deere 6310 c/w side boom and rear rotary mower (Unit 00533). 2.5 The references for Cubex Limited, Brantford, Ontario have been checked and are satisfactory. 3.1 The purchase of one (1) Four Wheel Drive Tractor CA/V Plow Mount & Controls, Side Boom & Rear Flail Mower is a replacement unit for the Operations Department. 3.2 The Operations Department working with the Purchasing Division will consider their options with respect to the disposal of the surplus unit. Options in this regard include sending the unit, a 2000 John Deere 6310 c/w side boom and rear rotary mower (Unit 00533), to the Durham Regional Auction in 2013 or offering the unit for sale by sealed bid. V, ANNEWiT, =L = 4.1 The budget for the Four Wheel Drive Tractor C/W Plow Mount & Controls, Side Boom & Rear Flail Mower is $200,000.00. The funds required in the amount of $197,936.93 for the supply & delivery one (1) four wheel drive tractor with plow mount & controls, side boom & rear flail mower are provided in the Operations Department 2012 Replacement of Fleet -Roads Account 110 -36- 388 - 83642 -7401. 4.2 The proceeds from the sale of the used tractor will be credited to the Operations Department Fleet account to reduce the cost to well within the budget limit. 5.1 This report has been reviewed by the Purchasing Manager, with the appropriate department and circulated.as follows: - Concurrence: Director of Operations 6.1 The use of the Expression of Interest process for this acquisition did not meet all the objectives set out in report COD - 022 -12. As it turned out used or demo units meeting our requirements were not available as expected. However, the process did identify the availability of units that met our requirements, confirmed that the price for the unit selected was competitive and this was achieved in a timely manner. 14 -9 CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Jerry Barber, Purchasing Manager Attachments: Attachment 1: Bid Tabulation Attachment 2: GP &A Report COD - 022 -12 List of interested parties to be advised of Council's decision: Not Applicable 14 -10 ■ l_ /I Attachment 1 THE MUNICIPALITY OF CLARINGTON TENDER EOI- 2012 -1 BID TABULATION BIDDER TOTAL DID TOTAL BID (without trade -in & net (with trade -in & net of of HST Rebate) HST Rebate) Cubex Limited Brantford, ON Option 1 $197,936.93 no bid Green Tractors Incorporated Omemee, ON $223,907.62 $217,163.80 Evergreen Farm & Garden Limited $132,350.24 $111,998.24 Bowmanville, ON Non - compliant Joe Johnson Equipment $156,287.08 $137,970.28 West St. Paul, MB Non - compliant Cubex Limited $173,740.13 no bid Brantford, ON Option 2 Non - compliant CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L10 3A6 T (905)623 -3379 14 -11 Attachment 2 Meeting: - , GENERAL PURPOSE AND - ADMINISTRATION COMMITTEE Date: September 24, 2012 Resolution #: By -law #: NIA Report#: COD- 022 -12 File #: Subject: PURCHASE OF FOUR WHEEL DRIVE TRACTOR C/W PLOW. MOUNT & CONTROLS, SIDE BOOM & REAR FLAIL MOWER It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report COD - 022 -12 be received; 2. THAT the requirements of Section 2, Bid Policies of By -law 2010 -112 be waived for this transaction; 3. THAT the Purch.asing'Manag.er be authorized to solicit Expressions of Interest from known 'tractor manufacturers to.determine the availability of a Four Wheel Drive Tractor complete with Plow Mount and Controls, Side Boom and Rear Flail Mower suitable for Clarington requirements; 4. THAT the Purchasing Manager be authorized to negotiate a purchase price for a selected unit and issue a purchase order; and 5. THAT an information report to Council be provided summarizing the results of the Request for the ressions of Interest process. Submitted by:' Reviewed b Y Y _ I%rie Marano, H.B.Sc., C.M.O., Franklin Wu, Director of Corporate Services Chief Administrative Officer r' Nancy . Taylor, B! .A., C.A., Director of Finance/Treasurer MM\JDB \BH \km CORPORATION OF THE MUNICIPALITY,OF CLARINOTON. 1 4 -1 2 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623 -3379 REPORT NO.: COD- 022 -12 PAGE 2 1.0 BACKGROUND AND COMMENT 1.1 The Operations Department has provided funding in their 2012 Capital Budget for a four wheel drive tractor complete with plow mount and controls, side boom and rear flail mower. 1.2 In the past, the methods used to acquire new tractors have included Public Tender and Quotations. This formal process provides for the submission of firm prices based on a clearly defined specification and conditions where compliance to the requirements is crucial to an award. In a tender process there is little latitude for alternates and asking for same poses concerns about the fairness of the process particularly when the alternate is significantly different to the requirements stipulated in the tender. 1.3 The EOI process allows for the vendors to focus on the availability of a unit as well as present the features offered on their stock or demonstration units that they feel will meet the general requirements of the Municipality and indicate an approximate cost. The EOI process is far less formal than the tendering and RFP process and avoids complexities, risks and contractual issues associated with the formal bidding process and can result in cost savings to the buyer as well as improved delivery. 1.4 Typically, the prices for demonstration units are better,than those offered for the production of a unit to our specifications simply because the pre -built unit is constructed using standard design and components to a standard and marketable specification. As the stock units are readily available and often sought after, they do not usually fit with a public Tender process where the evaluation of bids and the award process are lengthy. Dealers are reluctant to commit themselves on the availability of a stock unit when other buyers are interested in a quick purchase. The EOI process lends itself to a much faster decision process and a relatively short award period. 14 -13 1.5 Staff recommend a request for Expressions of Interest from known manufacturers /dealers indicating the availability of demonstration or stock units or those in an advanced stage of construction conforming to basic criteria for a four wheel drive tractor complete with plow mount and controls, side boom and rear flail mower and the approximate cost and details with respect to the specifications. Purchasing and Operations Staff will review the submissions, select the unit(s) providing the best combination of price and specification and proceed to negotiate a final delivered price for a unit. 1.6 Upon completion of the negotiations and following an award, a report to Council will be provided outlining the results of the process. 1.7 If a unit acceptable to the Operations Department cannot be located using the proposed expression of interest process; a formal tender process will be undertaken. 2.1 The Operations Department has made provision in the 2012 Operations Department Budget, Account # 110 -36 -388- 83642 -7401 for the purchase of a replacement tractor at the estimated cost of $200,000.00. 3.1 This report has been reviewed by the Purchasing Manager, with the appropriate department and circulated as follows: Concurrence: Director of Operations CONFORMITY WITH STRATEGIC PLAN -� Not Applicable 14 -14 REPORT NO.: COD ° 022 -12 Staff Contact: Not Applicable Attachments: Not Applicable List of interested parties to be advised of Council's decision: Not Applicable FE 14 -15 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: November 26, 2012 Resolution #: By -law #: Report#: FND- 025 -12 File #: Subiect: SERVICE FEE AMENDMENTS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND- 025 -12 be received; and 2. THAT the implementation of the new services fees and the increase in fees addressed in Report FND- 025 -12 be approved; and 3. THAT the by -law attached to Report FND- 025 -12 as Attachment "A" be approved. Submitted by: Reviewed by: Nancy _/T VBB , CA, Franklin Wu, Direct r of Chief Administrative Officer Fin ce/Tr urer Vniclil rrie, C MO Clerk NT /MM /hjl CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 15 -1 REPORT NO.: FND- 025 -12 PAGE 2 1. BACKGROUND 1.1 During 2013 budget discussions, several ideas were put forward to implement some new service fees. The following addresses those pertaining to Finance and Clerks Departments. 2. NEW FEES 2.1 Arrears Notices /Letter for Tax Accounts becoming eligible for tax sale When taxpayers have property tax arrears, they are notified up to four times a year at no extra charge to them. This Administration Fee is intended to offset municipal staff time and expense to compile and send individual letters /notices to notify the taxpayer of their tax account becoming eligible for tax sale and /or Notice of a Tax Lien being registered against their property in the following year. Staff are recommending an arrears notice /letters administration fee of $25.00 plus applicable taxes. 2.2 Mortgage Administration Fee Charge to Mortgage Companies This new administration fee for mortgage companies is intended to help offset municipal staff time and expense in providing balance information for tax accounts that the mortgage company is not responsible for paying the property taxes but is the mortgagor and requests tax account status. Staff have done a survey of the other municipalities in the area that currently charge this administration fee to mortgage companies and the results are below: Pickering $65.00 per roll number — issue a tax certificate Whitby $65.00 per roll number — issue a tax certificate Oshawa $25.00 per roll number Ajax $10.00 per roll number Staff are recommending a mortgage administration fee to mortgage companies of $10.00 plus applicable taxes per roll number. 2.3 Provincial Offences Act Lien, Water /Sewer Lien, Development Charges added to the roll Administration Fee This new administration fee is intended to help offset municipal staff time and expense to add these charges to the tax roll and upon collection remit payment to the Region of Durham. Staff have done a survey of the area municipalities that currently charge this administration fee to the tax accounts and the findings are below: 15 -2 REPORT NO.: FND- 025 -12 2.4 2.5 Pickering $25.00 per roll number Whitby $50.00 per roll number Oshawa $25.00 per roll number Ajax $25.00. per roll number PAGE 3 Staff are recommending a lien administration fee of $25.00 plus applicable taxes per roll number. Property Tax Account Analysis /Research (includes archival records) The fee for this service is intended to help offset staff time and expense to do research for a taxpayer on their current or previously owned property tax account which may include the searching of archival records. Staff have done a survey of the other municipalities in the area that currently charge this fee regarding this service and the results are below: Pickering $35.00 per hour (one hour minimum) Oshawa $30.00 per hour Ajax $30.00 per hour (one hour minimum) Staff recommends a fee of $30.00 per hour plus applicable taxes per roll number with a one hour minimum. Postdated Cheque Removal or Date Change The fee for this service is intended to help offset staff time and expense to extract postdated cheques already in process as well as encourage taxpayers to adhere to their payment arrangements. Staff have done a survey of the other municipalities in the area that currently charge this fee regarding this service and results are below: Pickering $42.50 per item Whitby $20.00 per item Ajax $25.00 per item Staff are recommending a postdated cheque removal /date change administration fee of $25.00 plus applicable taxes per item. 15 -3 REPORT NO.: FND- 025 -12 PAGE 4 3. INCREASE IN FEES 3.1 Fee for Certification of Documents The Municipality has been charging $1.00 per document for certification for many years. In reviewing this fee, the other municipalities in the Region of Durham were surveyed, with the following findings: Oshawa $25 for up to 3 documents, $5 per document over 3 Pickering $15 for up to 5 documents, $5 per document over 5 Scugog $20 Whitby $25 for non - residents, no fee for residents Brock $25 for non - residents, no fee for residents Uxbridge $20 In order to bring our fee more in line with other municipalities within the Region, it is recommended that the fee for certification of documents be increased to $25 for up to three documents and $5 per document over three. 4. CONCURRENCE - Not applicable 5. CONCLUSION It is recommended that the fees addressed in this report be implemented effective January 1, 2013. CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development x Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Nancy Taylor, Director of Finance/Treasurer Patti Barrie, Municipal Clerk Attachments: Attachment A - By -law to amend By -law 96 -32 List of interested parties to be advised of Council's decision: None 15 -4 Attachment "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW NO. 2012- Being a By -law to amend By -law 96 -32, as amended, to require the payment of fees for information and services provided by the Municipality of Clarington and for prescribing the amount of such fees WHEREAS at' its meeting -held on December 3, 2012, the Council of the Municipality of Clarington adopted the recommendations contained in Report FND- 025 -12; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT By -law 96 -32 be amended as follows: a) By deleting Schedule "A" and replacing it with attached Schedule "A "; b) By deleting Schedule "F" and replacing it with attached Schedule "F "; and c) THAT this By -law shall come into effect January 1, 2013. BY -LAW passed in open session this 3rd day of December 2012. Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk 15-5 SCHEDULE "A" TO BY -LAW 96 -32, AS AMENDED GENERALFEES SERVICE /DOCUMENT Photocopies (minimum charge) Staff Reports Long Distance Fax Service Commissioner for Taking Affidavits Certification of Documents FEE $0.65 /page $3.00 no charge prior to Council meeting After meeting, no charge under 10 pages; 11 -20 pages $5.00; over 20 pages $10.00 Flat rate $10.00 up to.5 pages and $1.00 per page thereafter . $20.00 + any applicable taxes /signature $25 for up to 3 documents; $5 per document over 3 SCHEDULE "F" TO BY -LAW 96 -32, AS AMENDED FEES PRESCRIBED BY THE DIRECTOR OF FINANCE/TREASURER SERVICE /DOCUMENT FEE New Account/Change of Ownership fee $25.00 per taxpayer Arrears Notice /Letter for tax accounts $25.00 plus applicable taxes becoming eligible for tax sale Mortgage Administration fee charge to $10.00 plus applicable taxes Mortgage Companies per roll number Provincial Offences'Act Lien, Water /Sewer $25.00 plus applicable taxes Lien, Development Charges added to the per roll number roll administration fee Property Tax Account Analysis /Research $30.00 per hour plus (includes archival records) plus applicable taxes (one hour minimum) Postdated Cheque Removal or Date $25.00 plus applicable taxes Change fee per item 15 -7 Communications (a) Date: 19 November 2012 Subject: Courtice Main Street Secondary Plan To: Mr. Adrian Foster - Mayor Mr. Franklin Wu - Office of the Chief Administrative Officer (Durham Region) Ms. Patti Barrie - Director Mr. Carlo Pellarin - Manager of Development Review Mr. Joe Neal - Local Councillor, Ward 1 Ms. Mary Novak - Regional Councillor, Ward 1 From: The Bonnydon Limited proposal should not be approved and I therefore object. WHY? 1) Because north of Sandringham Drive is designated EPA ( Environmental Protection Area). It was designated EPA because it was and continues to be a forested wetland. 2) Because south of Sandringham drive either is or should be EPA because this area is also a forested wetland and is already in the main a municipal park. 3) Because the Province in recognition of their significant policy directives regarding both intensification and natural heritage features have instructed, Council to review the entire area that could be construed as connected to any proposed `Town Centre' and labelled by council as `Courtice Town Centre'. The clear intention of the two Provincial Policy directives as they should be applied to this Courtice Town Centre special study area is to first of all preserve and /or enhance all natural heritage features and then and only then to see to it that the remaining lands are developed in such a fashion that such issues as density intensification, walls- ability, complete community etc. are created. Provincial policy is not to be twisted and abused into creating an argument that allows natural heritage features found in an Environmental Protection Area to be turned into pavement. For these reasons the applicant, Donnydon Limited, should be instructed that under no circumstances should any alterations be made to the area in dispute. Sincerely, Melissa Behr 20 -1 Communications (b) Date: 20 November 2012 Subject: Courtice Main Street Secondary Plan To: Mr. Adrian Foster - Mayor Mr. Franklin Wu - Office of the Chief Administrative Officer (Durham Region) Ms. Patti Barrie - Director Mr. Carlo Pellarin - Manager of Development Review Mr. Joe Neal - Local Councillor, Ward 1 Ms. Mary Novak - Regional Councillor, Ward 1 From: The Bonnydon Limited proposal should not be approved and I therefore object. WHY? 1) Because north of Sandringham Drive is designated EPA ( Environmental Protection Area). It was designated EPA because it was and continues to be a forested wetland. 2) Because south of Sandringham drive either is or should be EPA because this area is also a forested wetland and is already in the main a municipal park. 3) Because the Province in recognition of their significant policy directives regarding both intensification and natural heritage features have instructed Council to review the entire area that could be construed as connected to any proposed `Town Centre' and labelled by council as `Courtice Town Centre'. The clear intention of the two Provincial Policy directives as they should be applied to this Courtice Town Centre special study area is to first of all preserve and /or enhance all natural heritage features and then and only then to see to it that the remaining lands are developed in such a fashion that such issues as density intensification, walls- ability, complete community etc. are created. Provincial policy is not to be twisted and abused into creating an argument that allows natural heritage features found in an Environmental Protection Area to be turned into pavement. For these reasons the applicant, Bonnydon Limited, should be instructed that under no circumstances should any alterations be made to the area in dispute. Sincerely, Jay DAVIDSON 20 -2 Communications (c) Date: 21 November 2012 Subject: Courtice Main Street Secondary Plan To: Mr. Adrian Foster - Mayor Mr. Franklin Wu - Office of the Chief Administrative Officer (Durham Region) Ms. Patti Barrie - Director Mr. Carlo Pellarin - Manager of Development Review Mr. Joe Neal - Local Councillor, Ward 1 Ms. Mary Novak - Regional Councillor, Ward 1 From: Robert Bell The Bonnydon Limited proposal should not be approved and I therefore object WHY? 1) Because north of Sandringham Drive is designated EPA (Environmental Protection Area). It was designated EPA because it was and continues to be a forested wetland. 2) Because south of Sandringham drive either is or should be EPA because this area is also a forested wetland and is already in the main a municipal park. 3) Because the Province in recognition of their significant policy directives regarding both intensification and natural heritage features have instructed Council to review the entire area that could be construed as connected to any proposed `Town Centre' and labelled by council as `Courtice Town Centre'. The clear intention of the two Provincial Policy directives as they should be applied to this Courtice Town Centre special study area is to first of all preserve and /or enhance all natural heritage features and then and only then to see to it that the remaining lands are developed in such a fashion that such issues as density intensification, walk - ability, complete community etc. are created. Provincial policy is not to be twisted and abused into creating an argument that allows natural heritage features found in an Environmental Protection Area to be turned into pavement. For these reasons the applicant, Donnydon Limited, should be instructed that under no circumstances should any alterations be made to the area in dispute. Sincerely Robert Bell 20 -3 Communications (d) Date: 19 November 2012 Subject: Courtice Main Street Secondary Plan To: Mr. Adrian Foster - Mayor Mr. Franklin Wu - Office of the Chief Administrative Officer (Durham Region) Ms. Patti Barrie - Director Mr. Carlo Pellarin - Manager' of Development Review Mr. Joe Neal - Local Councillor, Ward 1 Ms. Mary Novak - Regional Councillor, Ward 1 From: MAHER ZIADEH The Bonnydon Limited proposal should not be approved and I therefore object WHY? 1) Because north of Sandringham Drive is designated EPA. (Environmental Protection Area). It was designated EPA because it was and continues to be a forested wetland. 2) Because south of Sandringham drive either is or should be EPA because this area is also a forested wetland and is already in the main a municipal park. 3) Because the Province in recognition of their significant policy directives regarding both intensification and natural heritage features have instructed Council to review the entire area that could be construed as connected to any proposed `Town Centre' and labelled by council as `Courtice Town Centre'. The clear intention of the two Provincial Policy directives as they should be applied to this Courtice Town Centre special study area is to first of all preserve and /or enhance all natural heritage features and then and only then to see to it that the remaining lands are developed in such a fashion that such issues as density intensification, walk - ability, complete community etc. are created. Provincial policy is not to be twisted and abused into creating an argument that allows natural heritage features found in an Environmental Protection Area to be turned into pavement. For these reasons the applicant, Donnydon Limited, should be instructed that under no circumstances should any alterations be made to the area in dispute. Sincerely, Maher Ziadeh 4�ID MEMO Leading the Way CLERK'S DEPARTMENT To: Mayor Foster and Members of Council From: Anne Greentree, Deputy Clerk Date: November 23, 2012 Subject: GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING AGENDA — NOVEMBER 26, 2012 — UPDATE Please be advised of the following amendments to the GPA agenda for the meeting to be held on Monday, November 26, 2012: 6. DELEGATIONS I See attached Final List. (Attachment#1) 7. PRESENTATIONS a) Peter Guiry, Fire Protection Advisor, Fire Protection Services, Office of the Ontario Fire Marshal, Ministry of Community Safety and Correctional Services, Regarding Report ESD-018-12, Operational Planning: An Official Guide to Matching Resource Deployment and Risk b) Fred Horvath, Director of Operations, Regarding Report OPD-012-12, Emerald Ash Borer 20. COMMUNICATIONS e) Correspondence from David Kennedy Objecting to the Proposed Draft Plan of Subdivision for Bonnydon Limited, the subject of the Public Meeting- Report PSD-053-12 (Attachment#2) f) Correspondence from Brian Errey Objecting to the Proposed Draft Plan of Subdivision for Bonnydon Limited, the subject of the Public Meeting- Report PSD-053-12 (Attachment#3) g) Correspondence from Clint Van Atter Objecting to the Proposed Draft Plan of Subdivision for Bonnydon Limited, the subject of the Public Meeting- Report D- -12 ( achment#4) Gre ree, D uty Clerk AG/jeg cc: F. Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905-623-3379 F 905-623-6506 Attachment #1 of Update Memo FINAL LIST OF DELEGATIONS GPA Meeting: November 26, 2012 (a) Brian Duncan, Senior Vice President, Darlington Nuclear, Regarding Ontario Power Generation, Darlington Nuclear— Operations Update ATTACHMENT# TO Date: 22 November 2012 Subject: Courtice Main Street Secondary Plan Nov. jet To: Mr. Adrian Foster -Mayor Mr. Franklin Wu- Office of the Chief Administrative Officer(Durham Region) Ms. Patti Barrie- Director Mr. Carlo Pellarin-Manager of Development Review Mr. Joe Neal-Local Councillor, Ward 1 Ms. Mary Novak-Regional Councillor, Ward 1 From: The Bonnydon Limited proposal should not be approved and I therefore object. WHY? 1)Because north of Sandringham Drive is designated EPA(Environmental Protection Area). It was designated EPA because it was and continues to be a forested wetland. 2)Because south of Sandringham drive either is or should be EPA because this area is also a forested wetland and is already in the main a municipal park. 3) Because the Province in recognition of their significant policy directives regarding both intensification and natural heritage features have instructed Council to review the entire area that could be construed as connected to any proposed`Town Centre'and labelled by council as`Courtice Town Centre'. The clear intention of the two Provincial Policy directives as they should be applied to this Courtice Town Centre special study area is to first of all preserve and/or enhance all natural heritage features and then and only then to see to it that the remaining lands are developed in such a fashion that such issues as density intensification, walk-ability, complete community etc. are created. Provincial policy is not to be twisted and abused into creating an argument that allows natural heritage features found in an Environmental Protection Area to be turned into pavement. For these reasons the applicant,Donnydon Limited, should be instructed that under no circumstances should any alterations be made to the area in dispute. Sincerely, DAVID KENNEDY ATTACHMENT T K+oRf* Date: 23 November 2012 _ Subject: Courtice Main Street Secondary Plan To: Mr. Adrian Foster-Mayor Mr. Franklin Wu- Office of the Chief Administrative Officer(Durham Region) Ms. Patti Barrie - Director Mr. Carlo Pellarin-Manager of Development Review Mr. Joe Neal - Local Councillor, Ward 1 Ms. Mary Novak-Regional Councillor, Ward 1 From: The Bonnydon Limited proposal should not be approved and I therefore object. WHY? 1)Because north of Sandringham Drive. is designated EPA(Environmental Protection Area). It was designated EPA because it was and continues to be a forested wetland. 2) Because south of Sandringham drive either is or should be EPA because this area is also a forested wetland and is already in the main a municipal park. 3) Because the Province in recognition of their significant policy directives regarding both intensification and natural heritage features have instructed Council to review the entire area that could be construed as connected to any proposed `Town Centre' and labelled by council as `Courtice Town Centre'. The clear intention of the two Provincial Policy directives as they should be applied to this Courtice Town Centre special study area is to first of all preserve and/or enhance all natural heritage features and then and only then to see to it that the remaining lands are developed in such a fashion that such issues as density intensification,walk-ability, complete community etc. are created. Provincial policy is not to be twisted and abused into creating an argument that allows natural heritage features found in an Environmental Protection Area to be turned into pavement. For these reasons the applicant,Donnydon Limited, should be instructed that under no circumstances should any alterations be made to the area in dispute. Sincerely, Brian Errey ATTACHMENT# TO woff-t Gallagher, June Of From: Barrie, Patti Sent: Friday, November 23, 2012 10:34 AM To: Greentree, Anne; Gallagher, June 1 J Subject: Fw: Letter of Objection -1j, For GPA please. From: Clint Sent: Friday, November 23, 2012 10:27 AM To: CAO External Address; Pellarin, Carlo; Neal,Joe; MayorsExternal Mai IG roup; Novak, Mary; Barrie, Patti; Hooper, Ron Subject: Letter of Objection Good morning all, My name is Clint VAN ATTER,and I am a resident of Courtice. Like several of my neighbors, I would like to outline my objection to the proposed plan, which involves the development of lands located near my home, into fully detached, town home, and medium density housing. it is my understanding that the receipt of this letter at the Municipal Clerk's Office will afford me standing to receive information, and speak to the issue as it moves forward. I look forward to being able to speak to this issue in the future. Date: 23 November 2012 Subject: Courtice Main Street Secondary Plan To: Mr. Adrian Foster-Mayor Mr. Franklin Wu- Office of the Chief Administrative Officer (Durham Region) Ms. Patti Barrie-Director Mr. Carlo Pellarin-Manager of Development Review Mr. Joe Neal -Local Councillor, Ward 1 Ms. Mary Novak - Regional Councillor, Ward 1 From: The Bonnydon Limited proposal should not be approved and I therefore object. WHY? 1) Because north of Sandringham Drive is designated EPA(Environmental Protection Area). It was designated EPA because it was and continues to be a forested wetland. 2) Because south of Sandringham drive either is or should be EPA because this area is also a forested wetland and is already in the main a municipal park. 3) Because the Province in recognition of their significant policy directives regarding both intensification and natural heritage features have instructed Council to review the entire area that could be construed as connected to any proposed 'Town Centre' and labelled by council as 'Courtice Town Centre'. 4) Because like many of my neighbors, I moved my family to this neighborhood from Oshawa, in an attempt to provide a better chance at a safe, and happy childhood for my kids, as well as a community that my wife and I can be proud to call home. Courtice doesn't NEED to build more "affordable"housing,nor do the current residents want to see it happen. The clear intention of the two Provincial Policy directives as they should be applied to this Courtice Town Centre special study area is to first of all preserve and/or enhance all natural heritage features and then and only then to see to it that the remaining lands are developed in such a fashion that such issues as density intensification, walk-ability, complete community etc. are created. Provincial policy is not to be twisted and abused into creating an argument that allows natural heritage features found in an Environmental Protection Area to be turned into pavement. For these reasons the applicant, Bonnydon Limited, should be instructed that under no circumstances should any alterations be made to the area in dispute. Sincerely, Clint VAN ATTER 2 From: gwyneth bryant Sent: November-25-12 4:29 PM To: MayorsExternalMailGroup; CAO External Address; Barrie, Patti; Pellarin, Carlo; Neal, Joe; Novak, Mary Subject: sandringham watershed area Please see attached memo regarding the Sandringham area. Leo & Gwyneth Bryant 1 Date: 26 November 2012 Subject: Courtice Main Street Secondary Plan I To: Mr. Adrian Foster -Mayor Mr. Franklin Wu- Office of the Chief Administrative Officer (Durham Region) Ms. Patti Barrie - Director Mr. Carlo Pellarin- Manager of Development Review Mr. Joe Neal - Local Councillor, Ward 1 Ms. Mary Novak- Regional Councillor, Ward 1 From: Your name & address here The Bonlydon Limited proposal should not be approved and I therefore object. WHY? 1) Because north of Sandringham Drive is designated EPA (Environmental Protection Area). It was designated EPA because it was and continues to be a forested wetland. 2) Because south of Sandringham drive either is or should be EPA because this area is also a forested wetland and is already in the main a municipal park. 3) Because the Province in recognition of their significant policy directives regarding both intensification and natural heritage features have instructed Council to review the entire area that could be construed as connected to any proposed `Town Centre' and labelled by council as `Courtice Town Centre'. The clear intention of the two Provincial Policy directives as they should be applied to this Courtice Town Centre special study area is to first of all preserve and/or enhance all natural heritage features and then and only then to see to it that the remaining lands are developed in such a fashion that such issues as density intensification, walk-ability; complete community etc. are created. Provincial policy is not to be twisted and abused into creating an argument that allows natural heritage features found in an Environmental Protection Area to be turned into pavement. For these reasons the applicant, Donlydon Limited, should be instructed that under no circumstances should any alterations be made to the area in dispute. Sincerely, Your name here Leading the Way MEMO TO: Members of Council FROM: Anne Greentree, Deputy Clerk DATE: November 26, 2012 RE: COLIN MAITLAND'S APPLICATION TO CLARINGTON HERITAGE COMMITTEE FILE NO.: C12.CLARINGTON HERITAGE COMMITTEE We just today received a response from Colin Maitland indicating that he is interested in being considered for appointment to the Clarington Heritage Committee. Based on the foregoing, please find attached a copy of Colin Maitland's application for your consideration in addition to the other applications supplied in the Agenda for today's meeting. An'-fi`e Gr66-ntr46- CAGJjeg Encl. HAN DOUTS /C I RCULATI ONS 0 Application By. Vanhaverbek, ej- To convert an existing residential building and property to permit professional office - and limited commercial use. 86 Emily Street, Newcastle � r . } i � r . r SOL milli Y �► ■■ ■.�i�y i�li :�1■ i��i ■�II�. , a TM ■�. 111111 ■ 1 ���' ►� Emily Street ...UM 111 . ■L'i ._%a :I: 1MININ ............................. ap+E l,�p�4 aLyy'G�°G IF M111111111111111 • Professional Office • Bank ;;-;; • Commercial School • Child Care Centre • Reta i • Light Service Shop • Personal Service Shop and • Accessory Dwelling Units. I I 41 F • public w 1©36 m comments U received 122 112 86 i EMILY ST W 111 95 • No departmental W ,°86 � sa Z � concerns m 1102 N 113 �� ro w GEORGE ST W 7 GEORGEc w 0 Z - Q z EY C) 41) WILMOT STREET w FTT1 L 0u 1 w ED INGAVENIJE WEST KING AVENUE Subject a Site = 170 u EM ILY 3T YJ u EMILY 37 E w u p rr- w CF} u LLI 9 0 • x t � O Y [~f) C O'LPNE= ST W CAROL N E S—E i r EDWARD ST W = R EE—W W u OFFICIAL PUBLIC MEETING PLAN REVIEW Compass to our Future Planning Services Department Staff Report PSD-052-012 PROPOSED AMENDMENTS TO THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN TO INCORPORATE THE COURTICE MAIN STREET SECONDARY PLAN --'°i__----_ L °yaw, a r SPECI&SMDY SCss OFFICIAL tsPLAN REVIEW COURTICE MAIN STREET Compass to our future N S RASH RDA - - GHvAV ou urt H� .. Hvus F 2-. OURHAM HIGHWAY o ' P Y- �-• OHM HCy `� � 4M a yY l'- ! 4y INIGyWq Xi - o O e Y _#fF. o y BANDRINGRAM DRIVE Clar�ton ne iai Faltt1 U ganngWn p ainm8�nkes D3�rtmen: w riI `� OFFICIAL MAIN STREET SECONDARY PLAN PLAN REVIEW compass to our Future Goals *-To make the Courtice Main Street amixed-use, transit supportive and pedestrian friendly place �To create a Town Centre for Courtice �To minimize impacts on the natural environment and adjacent land uses . ,*- To ensure buildings are designed with high urban design standards PROPOSED SECONDARY PLAN ' OWOFFic�iaL MAIN STREET SECONDARY PLAN is PLAN REVIEW Com p ass to our future proposed Land Use Designations • Environmental Commercial Protection - Commercial — Commercial Mixed Use Community — Town Centre Commercial Facility . Residential — Mid Rise High Density Special Study — Low Rise High Density Area — Medium Density �w C l�„� Ln Courtice Leading the Way vss 4w ✓ �ASQFFIGIAL tsPLAN REVIEW COMMERCIAL Compass to our Future D RAFT �J �1L ----- -- -----"------ e a _ N -Commemiaf i► Greanway Feature ----Private Laneway NEAP A Proposed Location Of Central Square 7-==Private Street LAND USE 0 Prapoaed L..t.,of Public Library °°°`°Proposed Public Street Seeoodary PI-13 oodary `;Prominent drdemection ---Trail. COURTICE MAIN STREET DRAFT SECONDARY PLAN �Town Centre November 6 2042 PROPOSED SECONDARY PLAN SCww OFFICIAL 46 PLAN REVIEW Compw to our Future MID- RISE HIGH DENSITY DRAFT - - ---------------- ----------- ----------- - /V Mid-Rise High Density Residential Greenmy Feature ----Private Larew y MAP A Proposed Location Of Central Square ==Z=Private Street LAND USE 0 Proposed Location of Public Library Pro posed Public Street Secondary Planeamdary Prominent Intersection Trails COURTICE MAIN STREET DRAFT SECONDARY PLAN 1—n November 6 2012 PROPOSED SECONDARY PLAN 4400 w, 4000 �AWQFFIGIAL 46 PLAN REVIEW COMMERCIAL MIXED USE Compass to our Future DRAFT 11 o 6 2 c�uwr N -Commeru®I 0 Mid-Rise High Density Residerbel ! Greenyrey Feature ----Private Lareway MA A -Commercial Mixed use Proposed Location Of Certral Square ==_=Private Street LAND USE 0 Proposed Location of Public Library °°°-Pro posed Public Street Secondary Planeuundary Prominent ntemechon ---Trails COURTICE MAIN STREET cenee DRAFT SECONDARY PLAN 1-n November 6 2012 PROPOSED SECONDARY PLAN SCss OFFICIAL PLAN REVIEW Compass to our}-uture MEDIUM DENSITY RESIDENTIAL DRAFT 6 r r n r 6 L.....,j.., •1Y m c,uwr N -Commercial 0 Mid-Rise High Density Residential ! Greenyrey Feature ----Private Lane.y MA A -Commercial Mixed use Proposed Location Of Central Square ==_=Private Street LAND USE OMedium Density Resdendal Proposed Location of Public Library °°°-Proposed Public Street SecondawFiweoundary 11 Prominent Intersection ---Trails COURTICE MAIN STREET DRAFT SECONDARY PLAN 1—n cenee November 6 2012 PROPOSED SECONDARY PLAN 9,1ss 00FFICIAL PLAN REVIEW LOW RISE HIGH DENSITY Compass to our.�uture DRAFT 6 / — .r ` r r n c,uw+ N -Commercial 0 Mid-Rise High Density Residential ! Greenyrey Feature ----Private Lane.y MA A -Commercial Mixed use Low Rise High Density Residential Proposed Location Of Central Square ==_=Private Street LAND USE OMedium Density Residential Proposed Location of Public Library °°°-Proposed Public Street Secondary Planaoundary Prominent Intersection ---Trails COURTICE MAIN STREET cenee DRAFT SECONDARY PLAN 1—n November 6 2012 PROPOSED SECONDARY PLAN SCss OFFICIAL tsPLAN REVIEW our CENTRE COMMERCIAL Compass to r future DRAFT 6 2 N -Commerri®I 0 Mid-Rise High Density Residential ! Greeirmy Feature ----Private Lane.y MA A -commerdal Mixed use Low Rise High Density Residential Proposed Location Of Central Square ==_=Private Street LAND USE OMedium Density Residential Proposed Location of Public Library °°°-Proposed Public Street Secondary Planaoundary Prominent intereection ---Trails COURTICE MAIN STREET ®Tows ceoae commerdal Tdwn cenee DRAFT SECONDARY PLAN November 6 2012 PROPOSED SECONDARY PLAN ro N os AS FFICIAL 46 PLAN REVIEW COMMUNITY FACILITY Compass to our Future D RAFT �J �1L Ya a _ N -Commerual 0 Mid-Rise High Density Residential Greei Feature ----Private Laneway MAP A -Camm".sl Mixed Use Low Rise High Density Residential Proposed Location Of Central Square =-==Private Street Medium Density Residential Pre aed LOCatlon of Public Libra °°°-°Proposed Public Street LAND USE Community Facihiry Q Po Library ----- SecondaryPlan Ep dory ;Prominent Intersection ---Trail. COURTICE MAIN STREET ®Tae cee commercial Tewn ee me -' DRAFT SECONDARY PLAN November 6 2042 PROPOSED SECONDARY PLAN OFFICIAL PLAN REVIEW Compass to ur Future ENVIRONMENTAL PROTECTION DRAFT Commerri®I 0 Mid-Rise High Density Restdenlial Greenmy Feature ----Private Lane.y MAP A Commercial mixed use Low Rise High Density Residential Proposed Location Of Central Square ==Z=Private St,..t Community Facility Medium Density Residential lal Proposed Location of Public Library Proposed Public SIT..t LAND USE Environmental Protraction area S—,d.w Plan Boundary Prominent Intersection Trails COURTICE MAIN STREET Tcwn C.r,tr.Commercial Town Centre DRAFT SECONDARY PLAN November 6 2012 PROPOSED SECONDARY PLAN 4140 4w 4000 �AWOFFICIAL tsPLAN REVIEW Compass to our Future SPECIAL STUDY AREA DRAFT 1L -- - ------ --------- SPECIAL STUDY AREA /V Mid-Rise High Density Residential * Greal Feature ----Private Lane.y MAP A Com ennai mixed use Lcoy Rise High Density Residential * Proposed Location Of Central Square ==Z=Private Street LAND USE O Community Facility Q Medium Density Residential 0 Proposed Location of Public Library Proposed Public Sur..t Environmental Prollacton Area S—,d.w Plan Boundary Prominent Intersection Trails COURTICE MAIN STREET T.—Centre C.--i.1 Town Caw. DRAFT SECONDARY PLAN Special Study November 6 2012 PROPOSED SECONDARY PLAN WAMP WOW '%00 OFFICIAL URBAN DESIGN OBJECTIVES REVIEW Compass to our future • Street oriented buildings • Pedestrian , cyclist & transit friendly • Compatible development with attractive streetscapes • Integrate views to natural heritage features into site and building design • Design excellence & attractive built form • Create gateways at strategic locations �w COpP�IfP CiLeading the Way 4400 w, 4000 �AWQFFICIAL tsPLAN REVIEW URBAN DESIGN PRECINCTS Compass to our Future . I S DFT WEST GATEWAY RA U x� BLACK CREEK PRECINCT Aao � a PRECINCT I a I 9 rd's - � -- � 0 � � ..,•-�• � EAST GATEWAY PRECINCT °�" TOWN CENTRE PRECINCT N MAP B Greecway Feature URBAN DESIGN PRECINCTS -j Prominent Intersection COURTICE MAIN STREET ---Trails DRAFT SECONDARY PLAN November 6 2012 SCss OFFICIAL PLAN REVIEW URBAN DESIGN Compass to our}•uture REDEVELOPMENT `CONCEPT' r �r NataaraY F2�hlre •••Hig"2 ----r�op..dL— Keane«. 1 FuWe Bus SIm aawznr i eeo�rerm IFE `Raufcla of ornmaIM, i Valley nd ' NOW -, �`�• � 1 Gammerc�a PROPOSED SECONDARY PLAN PLW wqw AN IAL OFFICIAL PLAN AMENDMENT REVIEW Compass to our future Introduces Corridor Policies ,ip- Deletes Courtice West Shopping District Deletes Special Policy Area F Special Study Area No. 1 Amends Courtice Urban Area Map A ,-&Arnends Neighbourhood Planning Units Map H . ,-*- Introduces the Courtice Main Street Secondary Plan ] Courtice ID fir OFFICIAL PUBLIC COMMENTS EW Compass to our future • Usually property specific requesting inclusion/exclusion from a designation • Timing and cost for infrastructure • Support for the document • Proposed densities are too high • Natural heritage features need to be considered prior to development of the Town Centre 7 Courtice P OFFICIAL AGENCY COMMENTS REVIEW Compass to our Future • CLOCA recommends the mapping of the environmental protection area be reflective of the identified natural heritage system • Engineering Services has stressed the importance of addressing transit, pedestrians and cycling throughout the Plan ; trail linkages and road intersection spacing ` Y� F Courtice eT PLAN IAL RECOMMENDATION REVIEW Compass to our Future That the proposed Secondary Plan and Official Plan Amendment continue to be reviewed by staff and that a further report be prepared following the receipt of additional agency and public comments . Courtice r .� ftwo ter. ✓ �ASQFFICIAL isPLAN REVIEW Compass to our Future THANK YOU N W�E s NASH ROAD tr O ' Z y. 1 r,, plq lsiGHN`AYZ P0.1 H k YZ F • • �� � AY OIIRRAM HIGMWAY2 •. DDRry,� k� Y ` 4 0 Q r 0 0 ' Af�3ilASl kok t F SpNDRIWC4IAM DRIVE Oaftqon ti4�c ceoH�aannsro�w��Ng�rvres o��nrt=,- Application Bye. Bonnydon Limited A - ma Ammomi PROPOSED REVISED DRAFT PLAN OF SUBDIVISION APPLICATION TO PERMIT A 156 UNIT RESIDENTIAL DEVELOPMENT FILE NO.: 18T- 90022 (x- ref ZBA 90 -045 ) Property Location Map(Courtice) � N oURygM WA Y2 Subject Site Future Development Block 47 = AVpNpALE I)RIVE aWNOHNe1P Elfl e 8 Medium Density Block 44 a CAL•4CHE A VENUI; o U Block 43 Bock 42 Block 22, 16 m s o Future Development , \o `_Block 14 > o cwo Block 48 ' 15 'Blork21 1 ,`, �23�, , SANDRINGHAM DR Block 20, Block 24 `I + ' Block 32 17 Block 25 12 13 Block 26 Block 31, 11 - - Block 10 18T-90022 -Block 18 27, Block 30, 9 7 $ Draft Plan of Subdivision BJook Block 29 5 6 28`, 3 4 Block 19 2 w Owner: Bonnydon Limited SANDRiNGHAM DR W Original subdivision application submitted in April 1990 for 92 units • Application for Rezoning and amendment to the Courtice South Neighbourhood Plan were also submitted • An Environmental Evaluation Report (Bird and Hale) and Base Flow Impact Assessment Study (Golder and Associates) were submitted in support of the . applications c _- kw ' _ DdJ - - - t ? �. 4 s W ys 'n � +�.� -_ _ 1 �� T"M + '•r�_•' a "'•, ... `°i �i y..l� is p fir+' a° uz z 4 in LAN DRIVE y t a - z ~ E w ,z =kw 0L LL H F _ _ , y l wl,m z0 O, DD w nL L ,t ale U �7UBJE�r'1 �`OR_ SANDRINGHAM DRIVE , PROPERTI� S TAZDEMASTE Cf ,, CE 7 SRNDRINGHAM DR f SANDRINGHAM DR w * r I ' • Q . f°err ,. 7 P� /. �� � r ' r LQ , F IELDCREST AV E.NUE HILLHURST - BROWNSTONE s sC� � •`� CRESCENT •h.CRESCENT �• Q, "`. ✓�s a �"%� \ JQ p, ART STONE J In 1990 the former Town of Newcastle Official Plan designated the lands " Residential Area " and "Commercial Component of the Community Central Area" • Today the Clarington Official Plan designates the lands " Urban Residential Area" and "Town Centre" subject to "Special Study Area 1" Zoneing Bymiaw Regulati* ons J �2 R3-47 R313 w U (WpRi LLI v Rz dURyAM �i _1 z NLGy�AY2 - Q l � Ia ' z p4 Future Development ��, i- Cl _ Block 47 _ C5-5 R3 FRU J Of U. } — > ❑ Medium Density tY Block 44 ❑ O - cALE�HEAVEN Rt jerg u Q ~ CB B,kna R2 Z a a &atk 22 16 '� P Q x iUk v! Fw ebck s9 15 R3 R7 ILOCg2i_ ao &o za 23 m SANpR1NGHA p - &ock 92 EP „ EP sm 25 13 - R SANDRINGHAM 2 Block25 N-k 31 (H)RI 11 _ !EP .R3_ R2 slow 10 &ock 18 27 6bck 30 8 9 ---RI ebw 28 6 7 R2 &ook 4 5 &m k 19 28 3 D f 1 z STAGEMASTER C NDRINGHAM DR SANDRINGHAM R - Q. Rz-2 a \, R2 R7 Q ID R7 FIELDCRESTAV H'3'4 ST - J -� BROWNSTONE R _- The following summarizes resident comments received: • The forested wetland is designated Environmental Protection Area north of Sandringham Drive • south of Sandringham Drive is also a forested wetland and should be designated Environmental Protection Area • Provincial Policy directive, as it applies to the Courtice Town Centre Special Study Area, is to preserve and/or enhance all natural heritage features and then the remaining lands may be developed to address density intensification, walk-ability, complete community etc. • Impact on property values of increased density • Increased traffic into an already high traffic area due to the many schools in vicinity • Loss of green space that residents are accustomed to enjoying and playing in • Little to no development of commercial spaces in the area • Medium and high density housing can bring in people who are less concerned with the state of the dwellings inside and out Lyu,i—mer-Lirculgra7gies have not provided comments • A portion of the lands are within the Courtice Main Street Secondary Plan which is not finalized • No new or updated material in support of the application has been submitted • The applicant has appealed the Rezoning and the proposed Draft Plan of Subdivision application to the Ontario Municipal Board (OMB) • Apre-hearing date is set for January 14, 2013 Property Location Map(Courtice) Ay? z- Subject Site Future Development _Block 47 -- AVpfyD ORIVe a 'a - } Medium Density - Block 44 C °x ACACy�AVM N u a � x U Block 43 Blods 42 -Block 22, 16 m 5g Fuhxe oevef-P-1 . •Block 14 't g w eroc 4e Block 21, 23 15 Block 20, Block 24 SAND R1 GRAM DR Block 32 i7 B_!tick 25 12 13 Block26Bfock-31, i1 im Block 10 18T-90022 Block 1 B 27,' Block 30- B 9 7 Draft Plan of Subdivision Block Block 29 5 6 28 34 Black 19 2 ;9 � �� �-�� Owner:Bonnydon Limited SANDRINGHAM DR w� w- Clarington Council Presentation MMUMN ONTARIOrum.. ta Brian Duncan, Senior Vice President November 26, 2012 G E 'I'V' E R AT 10 N +� T 4 � 4 d _ f ONTARIO "U"t GENERATION OPG Nuclear Operations Two nuclear stations - 10 operating reactors — 6,600 MW • Darlington: Four 934 MW Units in service: 1991 -1993 • —20% of Ontario's electricity in 2011 • Pickering: Six 540 MW units in service: 1971 -1986 • 2 units in safe storage • —13% of Ontario's electricity in 2011 ►mom OPG Nuclear Waste Management Facilities • Pickering Waste Management Facility • Darlington Waste Management Facility . . - • Western Waste Management Facility (Bruce Site) 2 i • _- 4 ONTARIO x w 4 �• v v r ti GENERATION dib<t, f ! r Ir Ir � do • � � � � 4 4 • • do f • • . . • r 's y - y' LT Public and Employee Safety is Our First Priority • Recognized across industry for conventional and radiological safety — Platinum Award from IHSA (Infrastructure Health and Safety Association) — World Class ALARA (As Low As Reasonably Achievable) Performance Award • Industry-leading safety performance — 12.7 million hours • Current hours worked without lost-time injury: - Darlington 2 million hours - Pickering 7.8 million hours • Over 40 years of safe operation without harm to the public 4 133 I I i Robust Planning for Public Safety • All nuclear power plant operators in Canada have well-established and practiced emergency procedures in place that include emergency reactor shut down and firefighting • In addition to physical safety systems, OPG's training program has been internationally-recognized as a strength • Regularly scheduled CNSC -audited drills • OPG, regional and local governments work hand-in-hand with the province in planning, practicing, and providing public information on nuclear emergency preparedness • Review and update plans for continuous improvement • Public alerting and telecommunication systems in place (DEMO) 5 .y '' r Radiation in our Environment • All Canadians are exposed to naturally-occurring radiation, mostly from the sun and from radon which is found in soil as well as manmade sources such as X-rays • The average Canadian receives 1 ,770 microsieverts a year • Over the course of 2011 , living near Darlington added less than 0. 1 % to this amount. By contrast, the food and water we consume each year accounts for approximately 300 microsieverts Background 99.9% • Other sources of radiation include: Cosmic Rays 200 microsievert. '>s, Ground (radon) 230 microsievert Dental X-Ray 100 microsievert Flight to Vancouver 40 microsievert F DN Site Contribution less than 0.1% 6 ONTARIO ruvita . r GENERATION Fukushirna Dalichi Event • OPG has worked with Canada's nuclear .F BAR1 regulator, the CNSC, and nuclear industry groups such as the World Association of Nuclear Operators to understand and learn from this event • Safety of nuclear facilities confirmed • Actions taken to further reinforce facilities • Emergency response capability expanded .;P • Applying lessons learned • OPG's President and CEO, Tom Mitchell, was - named chair of the World Association of Nuclear Operator's Fukushima Response 7 Commission , r Own RIO haks MR "WfL ON 1A Punt GENERATION dK Upcoming CNSC Hearing December 3- 6 OPG is appearing before the Canadian Nuclear Safety Commission (CNSC) to seek three specific approvals: 1 . Renewal of the Darlington Nuclear Generating Station operating licence 2. Renewal of the Darlington Waste Management Facility operating licence 3. Obtain the environmental assessment approvals for Darlington Refurbishment and Continued Operations 8 j. ONTAR109 uvvt i GENERATION Darlington Operations - Q3 Report • 20.7 TWh low cost, carbon free generation • Strong operational performance • Station outage update • 91 .2% Reliability (Unit Capability factor) 9 yT sill Darlington Waste Management Facility (DWMF) • Seeking renewal of the DWMF licence for ten years • OPG's waste management facilities have been safely Ua lneain4Pln Lift Plate{x21 - fJ .' ICI operating for more than 40 years If - lealald3941 Fuel 5uaerea �T 4Fud Moduka • OPG maintains segregated funds for managing nuclear waste and decommissioning its nuclear facilities • Excellent safety record (in-service 2007) �ar • DWMF Environmental Assessment °ran Pen follow up program confirmed no significantr environmental effects ` 5 F — a 10 - i . w ®® - �. Darlington Refurbishment Project and EA w y� ] e u y DARLINGTON REFURBISHMENT PRO]ECT PHASES Initiation Phase The Project is managed requiring milestones and deliverables to be achieved in each phase Definition 2007 - 2009 1 1 1 15 2016 - 20 PHASE PHASE PHASE 1 2 3 SCOPE OF WQRK SCOPE OF WQRK SCOPE OF WORK • Initial determination of • Obtain regulatory approvals: • Unit shutdown and defueling Refurbishment Scope through -Environmental Assessment • Island unit and lay up systems completion oT: - Technical assessments of all -Integrated Safety Review • Execute all refurbishment major components -Integrated Improvement Plan scope; - Condition assessments of • Implement project -Reactor carnponents balance of plant components management and oversight -Fuel handling systems Initiation of regulatory • Complete infrastructure -Turbine/generator processes;Integrated Safety upgrades,i.e.Darlington Review Safety Review and Energy Complex -Steam generators Environmental Assessment • Implement safety improvements -Balance of plant • Develop reference plans for cost and schedule • Award major contracts • Meet all regulatory commitments • Complete economic feasibility • Finalize project scope and assessment complete engineering work • Plant maintenance and inspection activities • Establish project management • Proeure long lead materials approach.and governance • Manage plant configwration • Complete unit prerequisite work • Load fuel • Establish overall contracting • Construct reactor mock-up and strategy fabricate and test tooling • Commissioning • OPG Board and Shareholder agree with recommendation to • Develop release quality cost • Unit start-up proceed with preliminary and schedule estimate • Apply lessons learned to planning within the Definition • Obtain all permits and licences subsequent unit reTurbishments Phase of the project • Mobilize and train Trades staff • Project close-out .y +F. ° r y'� f LT Darlington Energy Complex in the Clarington Energy Park • 250,000 square foot multi-purpose facility • Facility will house: - i-- -Training and mock-up i facility � •Tooling and Testing facility - _ ` °"" ,�� a • Information Centre • Security processing centre A- _ . �' • 3wr 77 • Warehousing • Building construction is underway and to be completed Summer 2013 • We look forward to hosting Council for a tour of the new facility • rA al • L`- ELMEATIl 1 r. II A I Y I V Questions •. - l �.1 L .,. to �, CL Y i Planning for the Emerald Ash Borer What is the Emerald Ash Borer The Emerald Ash Borer is a small metallic g reen - � r beetle that is known to kill all species of ash trees . Marianne Prue,Ohio Department of Natural Resources-Division of Forestry,Bugwood.org Beetle larva eat the living tissue (cambium ) between the bark and the wood, effectively girdling the tree . J _ ^ • r p � 5 , L # David Cappaert,Michigan State University,Bugwood.org AMP Edward Czerwinski,Ontario Ministry of Natural Resources, Bugwood.org Effects EA 6 As the Emerald Ash Borer established, ash trees will begin to die . I r' }w,.fµ � �..F��,�� }mow �g• 4 � �b 1 ijt o. J. a David Cappaert,Michigan State University,Bugwood.org L t' t� � a t1 Daniel Herms,The Ohio State University,Bugwood.org -. _ U i S n sf EAB o Y . • I' shaped exit hole �� D e • S galleries under the ba rk = op ,, r David R.McKay,USDA APHIS PPQ,Bugwood.org tap 1, f { David Cappaert,Michigan State University,Bugwood.org Symptoms of EAB Suckering from the base and stem le l(�T �. r'rte✓ Dieback in the de canopy Excessive woodpecker activity Steven Katovich, USDA Forest Service,Bugwood.org James W.Smith, f • � � .rim - ' UGA146 DA APHIS PPQ,Bugwood.org m oom ® �® �� , ■ a • Div LOA P01 r i II c 1•. i,A � ,f ■ � X15 'r` f• �' ,f 1���.s Where EAB was in 2008 1�1 ia��a a cen,.e�.mm�re Q�,,.v ds�•n�-uo��e�.an�,a - _ Emerald Ash Borer Zones reglementfes pour RegulaMIreal of Canada I agrile du frene au Canada 1 - Q u.< e b e c _ I- alg�m� O n f� a it ij o Saull Sfe:,hlnnr II •�. - i - P �. rrt�0.1 Nert9 Felrnl l7 � 1 " Peel: - Hu brmto 4a�hbttt 14 oil Elgin I '„ n m ma:enl 1 Amn�ilrpnla v Peke Island l u ■F {,.9uhl1 rd-- ie.l mm in 6CALE CCNELLE O CItl VIII P..l„d�F w!iai.A�, v,.J-Hip I>< J bJ oL ;L '[�� L M ih•a C f^%olllt H,J ISe I} 94 tt C U': u � I'JhrrtH.,Q i�1131 hJ1jAI ®nlinoicd V nl-lron t'1 ��IAI6��F11Iloo 2o L �u F il"dl t,f Am 5.Ir1-i ii Ln ln1, dqF.,._.L.lira nPj V4L 1- 20 0. „1111 1 I, 0IrWn�.l'��rt,l{Ir A.ti ol',L 01h l r4 11,0i111 Cn5 an y 1 24 I'ulol•"ini' �d�Jd, Where EAB is in Canada Emerald Ash Bore r Hogulaled Ike as at Canada Lieuxreglementes pourl'agrile duirene au Canada y y 3412 s uhs, r" Q U $ I7 $ C _ f 0 n 4 a r r Q � 61 Idc- ll. � P I°r-J '�-#✓�5%• 9 Pno=acott 1 n..eiee Lonsruc I _ 9t9aw:5 �93a11 Leads G • andficl � f / s r G+enw,lln G tir Elr urr - r r�",{,� {II{ Yolk Wnldrnylnn P+'+'I Twamo Wag rrina Htilennl '{ � Fi:tY15 S/sf .'� ' H�Smdto-n aarord t tAiddla3a H 11fi­1r,<s Lnmh! n Elgin Nnr7)Ip }usth;rm_ Kcnt l+ ��, ant+ r /� +. lss,f" - , LA eiliiiYiierBii�Lri�7 8 P.-3nr10uµa1.1 tM4 i 'Gargrun,SelM�ldallprs�sr�RahNiru.L#aFA9'.H...Arleu a rd NS—t Sasdr k,Gra d. J �i Sf.YE 16P6iEw.,-'e rma wA.l.4 er ¢,«n rFt'wwMn sM7Eal,dairavdb.BeaomA.kL Cbl,Sa t-Luc.ek.d-i 6rmreur.CI—A.I,armslsad Ihrved.L I'lb tax — — I�nfriWA.drs pw P.Mi lb1but MoMidal-Ea,.4oneMuF-0uen.NonrAopl Pmhl.o C4un.Sairere5nne dz BN .Srnrcwilhand�k Wn�mat � [:ire,if�,i Concerns • Ash trees break down quickly once they die, potentially dropping large limbs in public areas or on personal property. • Trees a re costly to treat and remove « V' ws ,� EAB Plan : Management- Removal and Chemical Treatment • TREATMENT Options : — Insecticide versus removal • WHICH TREES? .- - All publically owned ash David Cappaert,Michigan State University,Bugw)'k — All publically owned and some private ash that have direct impact on public property — Only high risk ash trees Cost to Treat- Commercial Applicator +' -� — $3-$ 10 per cm of DBH per yea r — (including annualized multi- year treatments) J • Injections (treeazin) David Cappaert,Michigan State University,Bugwood.org Biological Con r l f tosr EAB o Iw Canada „ qw, , r i ►� NAN T"ll gS�R.r �,y �y +ate yTI � fj ik ;pr ' .�. y;'s" ,' �..'S1d`y� y � i ED st ` �� 1.. fir■ 1. � Cats OW sil- YA .,.�� •��` �~`-•'�`�, ?_ -- �, �i ►i,.� �-�'•' ,;�� � ' � � � -� mow-t �� �, `' -1 i > . : . lor AD y 1*4 .'� IL Fsaa'- _ - � .,ye � I. -- � � �I �is � .i �"•*.yy _ Ile , . IIIl� c - s Afte r AL �. �.. mill , J tiF°t R - • . .. .. a ..• -* •* • ^#. � y pas y ti.:. — •�' �C e � - e i. J e " • _ r ! J e yy 4 '- �'e•. a •� - � s, r m . , e e ° � � M •i , _ e 'L tr r �` } J , s r E r Afte r - .1 Hl di - _ Presentation to Clarington Municipal Council Regarding OFM Guideline 04-08- 10 Operational Planning : An Official Guide to Matching Resource Deployment and Risk Nov. 26 , 2012 Operational Planning: An Official Guide to Matching Resource Deployment and Risk Clause 2 . ( 1 )(b) of the Fire Prevention and Protection Act states : " Every municipality shall provide such other fire protection services as it determines may be necessary in accordance with its needs and circumstances . " Operational Planning: An Official Guide to Matching Resource Deployment and Risk • In order to meet the intent of Section 2 of the FPPA, municipalities are expected to implement a risk management program . *The OFIVI Guidline 04-08-10 Operational Planning: An Official Guide to Matching Resource Deployment and Risk was used by Clarington Emergency & Fire Services as an evaluation tool to help CEFS and Clarington council to make informed decisions regarding the delivery of fire suppression services. A Five-Step Process STEP 1 : • Assessing Fire Risks within the Community STEP 2: Collecting Call Data • Collect response data for all fire calls to identify current capabilities. STEP 3: • Using the Critical Task Matrix to Identify Gaps in Fire Suppression Capabilities STEP 4: • Developing Options and Recommendations for Identified Gaps in Fire Suppression Capabilities STEP 5: *Preparing a Report to Council Step 1 - Assessing Fire Risks within the Community Summary of Building stock within the Municipality of Clarington As per the OBC IL. i LGroup I Division Description of Major Occupancy Number of Unit JPr A d=1 Assembly occupancies intended for the production and 1 viewing of the performing arts ■ A AMAMI Assembly occupancies not elsewhere classified in Group A aim 229 - A :1 I Assembly occupancies of the arena type MEL 8 EA ■ I Assembly occupancies in which occupants are gathered in the open air IN' 1 IDetention occupancies Aff 0 ICare and treatment occupancies A& 8 'M ICare occupancies ■ 8 Am IResidential occupancies 28,758 IBusiness and personal services occupancies , 172 MM IMercantile Occupancies , 198 IHigh hazard industrial occupancies 1 IMedium hazard industrial occupancies 268 ILow hazard industrial occupancies 36 Total Building Stock "' 29,688 Step 1 Assessing Fire Risks within the Community This chart provides examples of the risk level applied to selected occupancies utilizing the OFM Fire Risk Sub-Model. Occupancy 11 Major Occupancy Type�� Risk Level Good Year Industrial II F1 ON Extreme All Nursing Homes 11 Group B2 JAI Extreme Downtown Areas 16 Group C, D & W6 Extreme 71 Veltri Apartment Building 16L. Group C & D WL High Low Rise Apartment �■ Group C alt High Buildings Detached Dwellings MW Group C mr Moderate� Courtice Business Area - lip Group D & E � Low Hwy 2 STEP 2: Collecting Call Data • Collect response data for all fire calls to identify current capabilities. The Lower Effective Response Level and Upper Effective Response Level ranges for the risk categories were taken from the Fireground Critical Task Matrix within the Operational Planning Document AIL MOM6 MP Low Risk Moderate Risc p High Risk'I[Extreme Risk LERL 14 firefighter�I 16 firefighters�' 36 firefighters'�49 firefighter _I13 firefighters II 43 firefightersq.9' 83 firefightersI.P.108 firefighters 30 Step 3 Applying the Critical Task Matrix to Fires in the Study Period for CEFS 25 27 !mom C 24 20 21 15 17 16 13 10 12 9 5 _F 4 0 1 1 0 2006 2007 2008 2009 2010 ❑ Below Critical Task Matrix LERL ❑ Critical Task Matrix LERL Acheived or Greater ❑ Critical Task Matrix-Stand Down, Mitigated With Staff On-Scene Step 4 Identify Gaps In approximately 85 % of the time CEFS were able to respond between the LERL and the UERL. Step 5 Report to Council The report has been delivered to council and That the OFM has reviewed the document and is satisfied CEFS is responding adequately meeting the requirements of the Critical Task Matrix . Update The guideline is presently being updated to be an Intergrated Risk Management tool and will include all three lines of defense . Those being : Public Education and Prevention ; Fire Safety Standards and Code Enforcement and Emergency Response (Suppression ) . It is not known at this time when this new document will be released . Questions