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Home My WebLink AboutCOD-027-12 Clarington REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: November 26, 2012 Resolution#: m ` 1-1 By-law#: Report#: COD-027-12 File#: Subject: CL2012-28 CONSTRUCTION OF NEWCASTLE FIRE HALL RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-027-12 be received; and 2. THAT Aquicon Construction Co. Ltd., Brampton, Ontario with a total bid in the amount of$3,609,732.48 (Net of HST Rebate), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2012-28, be awarded the contract for the construction of the Newcastle Fire Hall as required by the Emergency & Fire Services Department; 3. THAT the funds required for the construction project in the amount of $5,526,612.00 (which includes $3,609,732.48 for construction, contingencies, design, contract administration, road widening, site remediation,-furnishings-and - - net HST) be drawn from Account #110 28 370 82844 7401; and 4. THAT the Mayor and Clerk be authorized to execute the necessary agreement. Q- Submitted i Reviewed by. arie Marano, H.B.Sc., C.M.O., Franklin Wu, Director of Corporate Services Chief Administrative Officer Nancy Tay or,,8.B.A. C.A., Director of Finance/Treasurer MM\JDB\km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 REPORT NO.: COD-027-12 PAGE 2 1. BACKGROUND 1.1 Tender specifications were provided by ZAS Architects Limited for the Construction of the Newcastle Fire Hall on the Highway #2 site as required by the Emergency and Fire Services Department. 1.2 Bidders were invited from the list of pre-qualified contractors and the prequalified tender was advertised electronically for the benefit of sub-trades. Tenders closed October 31, 2012. Subsequently tenders were received and tabulated as provided on Attachment 1. 1.3 Tenders identified options/alternatives for consideration once the base tender cost was known. The options were provided to allow for increase or decrease in the project cost to meet the budget limitations. As it turned out, the base cost of the project was competitively priced and will allow for the addition of two options, an upgrade in the bay doors and the provision of sub-drainage around the building perimeter. Attachment 1 outlines the base bids received as well as the revised bids incorporating the upgrades as selected by the architect and the project team. 2. ANALYSIS 2.1 A total of seven (7) submissions were received in response to the tender call. All submissions were deemed compliant. At the time of opening 2 bids (Percon and Garritano) were noted as improper, however, the reasons for the improper designation were resolved in accordance with the Purchasing By-law. 2.2 After further review and analysis of the compliant bids by ZAS Architects, the Emergency and Fire Services Department and Purchasing, it was mutually agreed that the low bidder, Aquicon Construction Co., Ltd., Ontario be recommended for the contract to construct the Newcastle Fire Hall. A copy of the recommendation memo from ZAS Architects is appended as "Attachment 2". 2.3 Aquicon Construction Co., Ltd. has completed projects for the Municipality of Clarington in the past and their services have been satisfactory. In addition, and as part of the pre-qualification process, references for projects completed in the last five years were checked and these too were satisfactory. 2.4 Queries with respect to the department needs, specifications, etc. should be referred to the Director of Emergency and Fire Services. REPORT NO.: COD-027-12 PAGE 3 3. FINANCE 3.1 The total project cost, including construction cost of$3,609,732.48, contingencies, design, contract administration, road widening, site remediation, furnishings and equipment and net HST amounts to $5,526,612.00. The project components and the estimates are summarized below: Fire Hall Construction (per tender)...................................................$3,609,732.48 Construction Contingency...................................................................$180,436.00 Furnishings & Equipment (Estimate)...................................................$440,000.00 Consulting and Project Administration ................................................$308,841.00 Site Remediation (completed).............................................................$220,218.00 Project Contingency" (Estimate)........................................................$767,334.52 Total Estimated Project Cost............................................................$5,526,612.00 ** Includes site servicing: Hwy 2 relocation cost, lighting, water, gas, hydro and pre-construction consulting (environmental, traffic studies and technology). 3.2 Funding for this project will be drawn from the following accounts as previously approved: Fire Equipment Reserve Fund (Provincial Grant).............................$1,500,000.00 Municipal Capital Works Reserve Fund ...........................................$1,785,597.82 Emergency Services DC Reserve Fund...........................................$1,491,014.18 OPGContribution................................................................................$750,000.00 Total Project Funding available in Project Account #110 28 370 82844 7401 .......................................$5,526,612.00 4. CONCURRENCE 4.1 This report has been reviewed by Gord Weir, Director of Emergency and Fire Services who concurs with the recommendations. 5. CONCLUSION 5.1 To award the contract for the construction of the Newcastle Fire Hall to Aquicon Construction Co. Ltd., Brampton, Ontario, the low compliant bidder for the project. REPORT NO.: COD-027-12 PAGE 4 CONFORMITY WITH STRATEGIC PLAN -- The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives x Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Jerry Barber, Purchasing Manager Attachments: Attachment 1 - Tabulation of Bids Received Attachment 2 - Letter from ZAS Architects Ltd. List of interested parties to be advised of Council's decision: NONE r Municipality of Clarington SUMMARY OF BID RESULTS TENDER CL2012-28 CONSTRUCTION OF NEWCASTLE FIRE HALL, STATION #2 Attachment 1 BIDDER TOTAL BID Total Bid Including Optional HST Extra Bi-fold Doors &Sub Drainage Around Building Net HST Included AQUICON CONSTRUCTION CO. LTD. $3,346,000.00 $3,609,732.48 BRAMPTON, ON PERCON CONSTRUCTION INC. $3,525,000.00 $3,750,975.36 TORONTO, ON IMPROPER PEGAH CONSTRUCTION LTD. $3,556,400.00 $3,809,182.08 TORONTO, ON GAY CONSTRUCTION LIMITED $3,575,000.00 $3,820,487.62 COURTICE, ON STEELCORE CONSTRUCTION LTD $3,664,000.00 $3,907,584.00 SCARBOROUGH, ON GARRITANO BROS LTD $4,015,300.00 $4,298,323.20 OSHAWA, ON IMPROPER Alternate Doors THE ATLAS CORPORATION $4,075,000.00 $4,359,245.76 CONCORD, ON flxIIT k `fj r 517Ydol.'ugtonStW T 4 5979 9$34 ATTACHMENT 2, � � (r-0 e'1¢€�i: Suite 404 F 4169793763 >l i�!7s Taronl,.C}ntarlo WWW tasa,com T i 111 AN1 W�7 P1 Canada M5V IG. is li F�t�9 f}t'f;�pA,ps�i F� ES 10087-8,0 08 November 2012 Municipality of Ciarington 40 Temperance Street Bowmanviile,ON L1 C 3A6 Attention: Jerry Barber Regarding: Tender Results Newcastle Fire Station#2 Dear Jerry, Tenders for the above referenced project were received at the Municipality of Ciarington Town Hall on Wednesday 31St October 2012 at 2:OOpm from seven of the eight prequalified General Contractors.The one prequalified.general contractor that did not submit a bid, Peak Engineering & Construction Ltd, provided a no bid from to the municipality prior to the bid closing. The following is a list of tender bid prices received in ascending order, exclusive of HST: Contractor Bid Price(excluding HST) 1: Aquicon Construction Co. Ltd $ 3,3'46,000.00 Low Bid 2. Percon Construction Inc. $ 3,55,000.00 3. Pegah Construction Ltd. $3,556,400.00 4. Gay Company Ltd $ 3,575,000.00 5, Steelcore Construction Ltd. $ 3,664,000.00 6. Garritano Bros. Ltd, $4,015,300.00 7, The Atlas Corporation $4,075,000.00 8. Peak Engineering &Construction Ltd No Bid All bidders provided the required Bid Bonds and Agreements to Bond noted on the Tender Form. The low bid by Aquicon Construction Co. Ltd was complete and contained no irregularities. We therefore recommend that the Municipality award the construction contract for the Newcastle Fire Station #2 to the low bidder Aquicon Construction Co. Ltd. In the amount of $ 3,346,000,00 (excluding HST and any alternative prices chosen by the Fire Department). SincereI ZAS Architects Inc. Paul Stevens Senior Principal OAA, MAISC, AIA, LEED AP