HomeMy WebLinkAbout2024-08-16Minutes for the Solina Community Centre Board Meeting
August 16, 10:00 am — Home of Herb Tink
Members Present — Herb Tink, Bev & Ron Whitbread, Karen Dair and
Jenny Bowman
Land Acknowledge Statement
Treasurer's Report Herb Tink— Herb gave his report and answered
questions from the floor. Motion to accept the report by Karen Dair.
Seconded by Ron Whitbread - Carried
Minutes of the March 12, 2024 meeting were read by Jenny Bowman.
Hearing no errors or omissions Jenny called for a motion to accept
the minutes. Motion by Herb. Seconded by Karen. Carried
Bathroom floors — Jenny brought forward that the floors in both the
male and female washrooms are getting hard to clean and need to
be replaced in the near future.
The members agreed and Jenny will research a product that is
durable, no wax, seamless and a good price point. We will start with
Floor Trends to see best options and then get other quotes. Town will
be notified of decision when we are sure.
Up date in water issue —we have had more problems with the water
at the Centre but seems fine now. The Town called Jenny with an up
date on the repairs. Jackson Plumbing who installed the UV unit
came to look at it and made the necessary adjustments.
The next topic was to review the Corporation of the Municipality of
Clarington By-law No. 2024-XXX.
First - the need to correct throughout the document — Solina
Community Hall to Solina Community Centre.
Under Definition — (1) Solina Community Centre — includes the
Community Centre building interior, outdoor washrooms ( interior),
baseball fields, associated green space, canteen and picnic shelter.
Board Mandate —The Centre is responsible for winter maintenance,
including snow removal— parking lot and sidewalks around building -
grass cutting, with reimbursements of these costs by the
Municipality. Who is responsible for the new sidewalk on
concession 6 west of the hall? The snow plow will definitely cover it
when they plow the roads.
Municipality Responsibilities 12 —who is the Staff Liaison from
Public Services and when would we request them?
Board Member Qualifications —14 Board membership shall run
concurrent with the term of Council( 4 years) or until their successor
is appointed. We feel there should be something in place to off set
the possibility that the whole Board could change in the same year.
This could and would affect the consistency of the Board. Being a
Board member is a responsibility that takes some time to
understand the operations and responsibilities of operating a
Community Centre. You need at least one experienced member on
the board at all times. Chaos might erupt if it was a whole new
Board.
There should be something that ensure a staggered appointment of
board members.
Conduct of Board Member - 22 - What are position papers?
Resignations — 29 — if we have a community member who will fill
that position is it necessary to have Council replace that member?
We understand that we must notify you.
These concerns and questions will be forwarded to Lindsay
Turcotte.
Hearing no more items for discussion from the floor.
Herb called for adjournment of the meeting. Meeting adjourned at
12:15 pm.
Land Acknowledgement Statement
The Municipality of Clarington is situated within the traditional and
treaty territory of the Mississaughas and Chippawas of the
Anishinabeg, known today as the Williams Treaties First nation. Our
work in these lands acknowledges their resilience and their long
standing contributions to the area, known as the Municipality of
Clarington