HomeMy WebLinkAbout2024-01-30Minutes for the Solina Community Centre Board Meeting
January 20, 2024
10:15 am
Welcome
Members present - Herb Tink, Karen Dair, Bev & Ron Whitbread and Jenny
Bowman
Guest Vanessa Bilenduke Guppy
Regrets - Sami Elhajjeh
Vanessa Bilenduke Guppy spoke to us about Sustainability Strategy Plan for
Community Halls/Parks that the Municipality is currently working on. We were
invited to attend the Zoom meeting on February 15, 2024 at 7:00 pm. Details wi
be forwarded to us at a later date.
The minutes of the October 25 Board Meeting were given by Jenny Bowman.
Hearing no errors or omissions Jenny asked for a motion to accept the minutes.
Herb Tink made the motion and Bev Whitbread seconded. Carried.
Treasurers Report was given by Herb Tink. The motion to accept the report was
made by Karen Dair and seconded by Bev Whitbread. Carried.
Floor Sanding Report - Karen Dair reported that the floor sanding has been
completed and the total cost was $8825.30. It was suggested that it should be
buffed again in two years and only spot washed with Mr. Clean until then.
Spring Cleaning Report- Jenny reported that the upper floor chairs, pictures and
light globes has all been moved downstairs to allow the sanding to be done. The
chairs were spot washed and vacuumed, pictures washed and globes washed
before being taken back upstairs. The lower chairs, pictures and windows
( interior) received the same treatment.
Rental Rates - Bev Whitbread brought forward the recommendation to change:
1 - Hourly Rate of $35.00 per hour to be raised to $50.00 per hour.
2 - Rental rate to the Brownie, Beaver, Guides, Pathfinders and Scout groups be
raised from $275 to $325 for the weekend.
3 - Herb suggested that we remove the $200.00 refundable damage deposit as
we have it in the Rental Agreement that they are responsible for damages.
4 - Remove the Multi Day Rental of $200 per day ( no alcohol).
5- Events without alcohol will include the birthday parties and short family
parties that have currently used the hourly rate. They used all the amenities and
clean up is usually considerable.
6- The Park Rental Rates will remain the same.
Motion to accept all the changes by Herb Tink and seconded by Ron Whitbread.
Carried. These will be brought forward at the AGM in February.
Fundraising Idea - Pie making Class in September - Savour and Sweet.
Dine and Learn will be put on hold for now.
Sami Elhajjeh had looked into the hall receiving garbage bag tags from the
Region. The tags can only be purchased a $2.50 per tag or $12.50 for 5. The
only exception would be for medical conditions of households with three
children under three. We will continue to dispose of the garbage as we currently
do.
Jenny and Karen reported that they had attended the Zoom Meeting on the
Community Hall Consultation Session for Parks, Recreation and Culture Master
plan chaired by Dennis Kwan.
AGM Meeting February 26, 2024 Solina Community Centre 7:00 pm
Herb Tink called for the adjournment of the meeting at 12:00 pm.