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Special General Government Committee
Minutes
Date: September 16, 2024
Time: 3:00 PM
Location: Council Chambers or Electronic Participation
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor L. Rang, Councillor C. Traill, Councillor W. Woo,
Councillor M. Zwart
Staff Present: M. Dempster, J. Newman, L. Turcotte, R. Maciver, T. Pinn, C.
Salazar, L. Reck
Other Staff Present: M. Westover, L. Backus, A. Micu,
1. Call to Order
Councillor Zwart called the meeting to order at 3:02 p.m.
2. Land Acknowledgement Statement
Mayor Foster led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Delegations
4.1 Delegation by Libby Racansky, Regarding Report CAO-004-24 - Draft Parks,
Recreation, and Culture Master Plan and Financial Analysis
Libby Racansky was called upon and was not present.
Resolution # GG-135-24
Moved by Councillor Elhajjeh
Seconded by Mayor Foster
That the Delegation by Libby Racansky, be deferred to later in the meeting, as
Item 5.3.
Carried
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September 16, 2024
5. Parks, Recreation and Culture Master Plan
Councillor Rang provided opening remarks and thanked everyone who was
involved.
5.1 Presentation by Todd Brown and Dennis Kwan, Monteith Brown Planning
Consultants, Claire Tucker -Reid, Tucker -Reid and Associates, and Nancy
Neale, Watson and Associates Economists Ltd., Regarding Parks,
Recreation, and Culture Master Plan
Todd Brown, Monteith Brown Planning Consultants, and Nancy Neale, Watson
and Associates, were present regarding the Parks, Recreation, and Culture
Master Plan. Using an electronic presentation, Todd acknowledged the
municipality's project team along with the consulting project team. T. Brown
provided an overview of the project purpose, key drivers, project process, and
inputs. Todd outlined the key parkland, facility, and service recommendations,
along with staffing implications. Nancy provided an overview of the funding
implications for capital and operating impacts. Todd explained the implementation
of the recommendations and the next steps. Todd and Nancy answered
questions from Members of Committee.
5.2 Presentation by Mary -Anne Dempster, Chief Administrative Officer,
Regarding Parks, Recreation, and Culture Master Plan
Mary -Anne Dempster, Chief Administrative Officer, was present regarding the
Parks, Recreation, and Culture Master Plan. Using an electronic presentation,
Mary -Anne provided the background of the plan, recommendations, and financial
considerations. M. Dempster outlined the unique community spaces and next
steps and answered questions from Members of Committee.
5.3 Delegation by Libby Racansky, Regarding Report CAO-004-24 - Draft Parks,
Recreation and Culture Master Plan and Financial Analysis
Libby Racansky was present regarding Report CAO-004-24, Draft Parks,
Recreation, and Culture Master Plan and Financial Analysis. Libby expressed
concerns regarding overpopulated parks and how Courtice North is located in a
water basin with a very high, but shallow, aquifer. L. Racansky provided an
overview of the environmental and water quality impacts. Libby concluded by
stating that the plan does not include parks that are complemented by open
green space and natural areas for Courtice North and Ward 2.
5.4 CAO-004-24 - Draft Parks, Recreation and Culture Master Plan and
Financial Analysis
Resolution # GG-136-24
Moved by Councillor Woo
Seconded by Councillor Anderson
That Report CAO-004-24, and any related delegations or communication items,
be received;
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September 16, 2024
That Staff be directed to receive, and consider, comments from the public and
Council regarding the draft Parks, Recreation and Culture Master Plan and
prepare a subsequent recommendation report for the meeting of October 28,
2024; and
That all interested parties listed in Report CAO-004-24, and any delegations, be
advised of Council's decision.
Carried
Resolution # GG-137-24
Moved by Mayor Foster
Seconded by Councillor Anderson
Whereas the 2024-2027 Clarington Strategic Plan identified three unique
community spaces as priorities for Council and the community — the Bowmanville
Park on the former Zoo Lands, the Camp 30 Cafeteria Building, and the
development of the Courtice waterfront;
And whereas there is significant investment required to move these items
forward;
Now therefore be it resolved that Communications Staff be directed to include a
question about ranking the priority of the funding requests for the Bowmanville
Zoo Park, the Camp 30 Cafeteria building, and the development of the Courtice
waterfront; on the Parks, Recreation and Culture Master Plan public engagement
survey to be open from September 17 to October 6;
That the survey be widely promoted to the community;
That Staff report back to Council with the results of the survey to help inform
decision -making on these projects; and
That all interested parties be notified of Council's decision.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Traill, Councillor Woo, and Councillor Zwart
Carried on a recorded vote (7 to 0)
Alter the Agenda
Resolution # GG-138-24
Moved by Councillor Traill
Seconded by Councillor Woo
That the Agenda be altered to consider Item 7.1, Delegation by Marilyn
Morawetz, Chair, Jury Lands Foundation, and Jeremy Freiberger, Cultural
Strategist, CoBALT Connects, Regarding Request for Support for Federal Legacy
Grant Application, at this time.
Carried
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7. Jury Lands Foundation Legacy Grant Application
7.1 Delegation by Marilyn Morawetz, Chair, Jury Lands Foundation, and Jeremy
Freiberger, Cultural Strategist, CoBALT Connects, Regarding Request for
Support for Federal Legacy Grant Application
Suspend the Rules
Resolution # GG-139-24
Moved by Councillor Traill
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to replace the Delegation of Marilyn
Morawetz, Chair, Jury Lands Foundation, with David Crome.
Carried
David Crome, representing Jury Lands Foundation, and Jeremy Freiberger,
Cultural Strategist, CoBALT Connects, were present regarding a Request for a
Federal Legacy Grant Application. David Crome thanked Committee and Staff for
supporting the goal of preserving Camp 30. D. Crome stated that the property is
designated in the Clarington Official Plan and is a heritage opportunity to create a
different type of park in the municipality. Using an electronic presentation, Jeremy
provided the background of the request, site progress, and capital facilities
partnership agreement. J. Freiberger outlined the primary lease issues, the
federal legacy fund grant elements, and the proposed phased model approach.
Jeremy explained the next steps and answered questions from Members of
Committee.
7.2 PUB-012-24 - Camp 30 Cafeteria Building and Jury Lands Foundation Grant
Application
Resolution # GG-140-24
Moved by Councillor Rang
Seconded by Councillor Woo
That Report PUB-012-24, and any related delegations or communication items,
be received for information;
That Council endorse, in principle, the Jury Lands Foundation's Legacy Grant
application and direct Jury Lands Foundation to provide the completed Legacy
Fund application for review for the September 23 Council meeting;
That the Deputy CAO/Solicitor is authorized to execute a ten-year lease with the
Jury Lands Foundation for the portion of the Camp 30 property owned by the
Municipality, with the form and content substantially in accordance with the draft
document provided to the Jury Lands Foundation on August 16, 2024;
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September 16, 2024
That Council consider the financial investment required to stabilize the cafeteria
building as part of future plans for the Jury Lands; and any decision be deferred
to October 28, 2024, Council Meeting, alongside the Parks, Recreation, and
Culture Master Plan (PRCMP); and
That all interested parties listed in Report PUB-012-24, and any delegations, be
advised of Council's decision.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Traill, Councillor Woo, and Councillor Zwart
Carried on a recorded vote (7 to 0)
Recess
Resolution # GG-141-24
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That the Committee recess until the Planning and Development Committee
meeting is concluded.
Carried
The meeting reconvened at 7:11 p.m. with Councillor Zwart in the Chair.
6. South Bowmanville Recreation Centre
6.1 Presentation by Lee -Ann Reck, Deputy CAO, Public Services, Regarding
South Bowmanville Recreation Centre
Lee -Ann Reck, Deputy CAO, Public Services, was present regarding South
Bowmanville Recreation Centre. Using an electronic presentation, Lee -Ann
provided the background of the project and displayed a rendering of the entrance
to the redeveloped indoor turf facility and the external connection to the new
artificial turf dome. L. Reck provided an overview of the site plan and building
floor plan, gymnasium, main lobby, multi -purpose room, and the air -supported
dome. Lee -Ann stated that the civic square will provide a gathering place for both
inside and outside users, located on the south side of the building. L. Reck added
that, in the winter, the square will convert into Clarington's first skating loop. Lee -
Ann outlined the future steps, including the expansion of an aquatic facility, and
answered questions from Members of Committee.
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6.2 PUB-011-24 - South Bowmanville Recreation Centre Aquatic Facility
Expansion
Resolution # GG-142-24
Moved by Councillor Anderson
Seconded by Councillor Woo
That Report PUB-011-24, and any related delegations or communication items,
be received;
That the proposed project budget of $37,050,000 be approved;
That the project be financed through debenture and that the Deputy
CAO/Treasurer be authorized to split the debenture into phases at their discretion
and in consultation with the Region of Durham;
That Council support staff in applying for the Provincial Funding opportunity
under the Community Sport and Recreation Infrastructure Fund (CSRIF) to offset
construction costs;
That Council authorize the CAO to negotiate an additional fee with MJMA
Architecture & Design (MJMA), to reflect the change in scope for design services
to add the aquatic facility;
That Council authorize the CAO to negotiate an additional fee with Colliers
Project Leaders, to reflect the change in scope for project management services
to add the aquatic facility; and
That all interested parties listed in Report PUB-011-24, and any delegations be
advised of Council's decision.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Traill, Councillor Woo, and Councillor Zwart
Carried on a recorded vote (7 to 0)
8. Bowmanville Zoo Lands Park Master Plan
Andrei Micu, Manager, Parks Design and Development introduced the matter
and delegations.
8.1 Delegation by Kim Maxwell, Valleys 2000, Regarding Report PDS-036-24,
Bowmanville Zoo Lands Park Master Plan
Kim Maxwell, Valleys 2000, was present regarding Report PDS-036-24,
Bowmanville Zoo Lands Park Master Plan. Kim stated that they are excited to
continue the partnership and outlined the amenities included in the plan.
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8.2 Presentation by David Leinster, The Planning Partnership, Regarding
Report PDS-036-24, Bowmanville Zoo Lands Park Master Plan
David Leinster, The Planning Partnership was present regarding Report PDS-
036-24 - Bowmanville Zoo Lands Park Master Plan. Using an electronic
presentation, David provided an overview of the zoo lands and the timeline of
land dedication. D. Leinster provided a detailed overview of the master plan and
site elements. David explained that the park will include a children's natural
playground and amphitheatre made of natural materials and answered questions
from Members of Committee.
8.3 PDS-036-24 - Bowmanville Zoo Lands Park Master Plan
Resolution # GG-143-24
Moved by Councillor Rang
Seconded by Councillor Anderson
That Report PDS-036-24, and any related delegations or communication items,
be received for information;
That Council endorse the proposed Bowmanville Zoo Lands Park Master Plan
guiding principles, vision, and concept;
That Council refer recommendations 4 and 5 to the meeting of October 28, 2024
alongside the Parks, Recreation, and Culture Master Plan;
That Council authorize Staff to implement the recommendations of the
Bowmanville Zoo Lands Master Plan by issuing a Request for Proposal to select
a qualified consultant to advance the Master Plan concept into detailed design for
Phase I — Trails;
That Council allocate $1,112,500.00 for Phase I — Trails to start construction in
2025 with a trail opening to the public in 2026; and
That all interested parties listed in Report PDS-036-24, and any delegations be
advised of Council's decisions.
Carried
Closed Session
Resolution # GG-144-24
Moved by Councillor Rang
Seconded by Mayor Foster
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended,
the meeting be closed for the purpose of discussing a matter that deals with a
proposed or pending acquisition or disposition of land by the municipality or local
board.
Carried
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Rise and Report
The meeting resumed in open session at 8:59 p.m.
Councillor Zwart advised that one item was discussed in "closed" session in
accordance with Section 239(2) of the Municipal Act, 2001, as amended, and one
resolution was passed to provide direction to Staff.
9. Confidential Items
10. Adjournment
Resolution # GG-145-24
Moved by Councillor Elhajjeh
Seconded by Councillor Rang
That the meeting adjourn at 9:00 p.m.
Carried