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Staff Report
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Report To: General Government Committee
Date of Meeting: September 9, 2024 Report Number: FSD-035-24
Authored by: Mandy Chong, Manager, Procurement
Submitted By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: Autism Home Base Durham Lease Extension – 132 Church Street
Recommendations:
1. That Report FSD-035-24, and any related delegations or communication items, be
received;
2. That approval be granted to extend the lease to the Autism Home Base, office space
located on the second floor of 132 Church Street for a period of five years beginning
January 1, 2025 and expiring December 31, 2029 and subject to the terms of the
existing lease agreement dated January 1, 2020 including a yearly rent increase
based on the Consumer Price Index, All Items Ontario, as published by Statistics
Canada;
3. That the Mayor and Municipal Clerk be authorised to execute the lease agreements
on behalf of the Municipality; and
4. That all interested parties listed in Report FSD-035-24 and any delegations be
advised of Council’s decision.
Municipality of Clarington Page 2
Report FSD-035-24
Report Overview
Request approval to extend the existing lease of office space on the second floor of 132
Church Street, Bowmanville to the Autism Home Base Durham expiring December 31, 2024
for a 5 year term
1. Background
1.1 The Autism Home Base Durham (AHB), a non-profit organization was formed in 2012
with a focus on helping adults with autism live active lives by creating opportunities,
discovering new interests, and being engaged in the community. AHB is governed by a
volunteer board of community leaders and professionals a nd serves 160 members
across Durham region and Peterborough.
1.2 In November 2019, Council approved Resolution #GG-499-19 that report COD-055-19
be received and granted to lease to the Autism Home Base the office space located on
the second floor of 132 Church Street for a period of three years beginning January 1,
2020, with the option to extend for two additional one-year terms to expire on December
31, 2024.
1.3 In keeping with the terms of the lease agreement, the AHB has expressed an interest
and agreed to an extension of the current lease agreement for an additional 5 years
commencing January 1, 2025 to December 31, 2029.
1.4 AHB utilizes this space for office and program space to more deeply serve families in
Clarington by offering a family drop-in with access to resource lending library;
networking events and peer knowledge exchange; live and virtual information sessions
(employment, housing, estate planning, life skills); family-led visioning and action
committees; volunteer orientation and training events; sensory-sensitive & adapted
social and recreational activities; board, staff and community stakeholder meetings.
1.5 It should be noted that the John Howard Society is presently occupying the lower level
and sections of the first and second floor at 132 Church Street.
1.6 The office space is approximately 3968 sq. ft. with a current annual rent of $15,872.44
excluding HST or $1,322.70 per month. The 2025 annual rent and subsequent years
would be subject to an increase based on the Consumer Price Index for All Items
Ontario, as published by Statistics Canada in the immediately preceding December.
Municipality of Clarington Page 3
Report FSD-035-24
2. Financial Considerations
2.1 Extension of the lease provides a non-tax revenue source to the Municipality for the
next five years
3. Strategic Plan
Not Applicable.
4. Concurrence
This report has been reviewed by the Deputy CAO, Public Services who concurs with
the recommendations.
5. Conclusion
It is respectfully recommended that approval be granted for the extension of the lease
agreement with the Autism Home Base for office space and at the price per sq. ft. noted
above.
Staff Contact: Mandy Chong, Manager, Procurement, 905-623-3379 ext. 2209 or
mchong@clarington.net.
Attachments:
Not Applicable
Interested Parties:
The following interested parties will be notified of Council's decision:
Autism Home Base Durham