HomeMy WebLinkAbout2023-08-13Newcastle Memorial Arena Manazement Board
Municipality of Clarinaton
Minutes of Meetinz — Tuesday, Auzust 13, 2024
Not vet approved by the Board
In Attendance — Gary Oliver - Vice Chair, Josh Turner — Interim Manager
Shea -Lea Latchford, Todd Taylor, Jim Vinson, Councillor Margaret Zwart
Teams - Omar Patel
Regrets — Bryan Hutchison, Sue White
The Vice -Chair called the meeting to order at 7:05 p.m. and was opened with the Land
Acknowledgement.
1. Agenda - Motion #24-023
Moved by Todd Taylor, seconded by Gary Oliver THAT: The amended agenda be accepted.
CARRIED
2. Acceptance of Minutes — Motion #24-024- Moved by Gary Oliver, seconded by Jim Vinson
THAT: The minutes of July 9, 2024, be accepted.
CARRIED
3. Manager's Report: Safe - Josh informed the Board that he has completed the supervisor
Health and Safety Awareness training. Josh and Cole have completed Ladder Safety, Propane,
WHMIS, CPR/AED and First Aid training. Jonathan has completed the working at heights
training. Devan already has completed his First Aid, Working at Heights and WHMIS training.
Risk Management — Completed and recorded July's fire equipment report. The AED weekly
and monthly reports were completed. Josh again reported he still has not received the fire safety
drawings and will again follow up with the Municipality. Rentals — The website was updated
and posted on Facebook. All July invoices were mailed. Josh will again reach out to Christian
Lea regarding his outstanding invoice. Advertisers have sent PDF files for their ads and they
have been forwarded to James Printing. Repairs/Maintenance - Welmar has repaired doors
in the rink boards and replaced the broken screws in the boards. Shower heads have been added
in two rooms leaving only Room #4 to be added. The natural gas hook-up has been completed
and the storage room and electrical room doors repaired. The faucet in Room #5 needs to be
repaired or replaced. The push button for the accessibility door needs to be repaired. The grass
has been cut by MOC and the parking lot refurbishment has begun.
2.
Inspections/Municipal Operations — TSSA completed a follow-up on previous outstanding items
and issued their report as complete. OZA inspected the building for the parking lot construction
report. Complaints — A noise complaint was received from a resident residing across from the
Arena. An email was sent to the resident informing them to contact the Municipality By -Laws
Office. ORFA Update - Josh has completed the Safe Arena Refrigeration Plant Owner/Operator
and Basic Arena Refrigeration courses and printed his certificates. ORFA has guidelines and
procedures for arena activities which have been printed and placed in the binder for future refence.
Other — Josh informed the Board he has concerns as there is an Art Show scheduled for August
18th and the parking lot is not available.
4. Financial Report - Todd informed the Board the audit is complete and gave a financial
update which included the utility charges and Olympia maintenance adjustments.
5. Risk Management — No report at this time.
6. New Business — Motion #24-025 Moved by Todd Taylor, seconded by Jim Vinson THAT:
Councillor Zwart will proceed with Small Claims to collect the outstanding invoice.
CARRIED
The Board discussed the merits of an enclosure of the garbage area. The Vice -Chair will send
an email to Ken Ferguson advising him of the Board's approval of the structure.
7. Round Table Discussion - A round table discussion was held followed by an "In Camera"
session. The Vice -Chair adjourned the meeting at 9:00 p.m.
Next Board Meeting — Tuesday, September 10, 2024 — Newcastle Memorial Arena