HomeMy WebLinkAbout2024-05-14Newcastle Memorial Arena Manazement Board
Municipality of Clarinaton
Minutes of Meeting — Tuesday, May 14,2024
Not vet approved by the Board
In Attendance — Gary Oliver - Vice Chair, Josh Turner — Interim Manager
Shea -Lea Latchford, Todd Taylor, Sue White, Jim Vinson, Councillor Margaret Zwart
Absent- Omar Patel
The Vice -Chair called the meeting to order at 7:01 p.m. and was opened with the Land
Acknowledgement.
1. Agenda - Motion #24-015
Moved by Todd Taylor, seconded by Sue White THAT: The agenda be accepted.
CARRIED
2. Acceptance of Minutes — Motion #24-016 - Moved by Sue White, seconded by Gary Oliver
THAT: The revised minutes of April 9, 2024, be accepted.
CARRIED
3. Manager's Report: Safe - Josh submitted a list of training requirements for all staff and has
completed five (5) safety training courses. Josh is hoping to complete manager training courses
during the summer. Risk Management — Completed and recorded April's fire equipment
report. The AED weekly and monthly reports were completed. Josh reported he still has not
received the fire safety drawings. Rentals — The website was updated and posted on Facebook.
All invoices were mailed, including Futuresign's as it is still outstanding. Catchcorner will be
placing their banners in the lobby in the next week or so. Josh worked with Sue to determine
the measurements of the boards for the ads and sent the Board members a draft for the rink
board advertisers. Josh spoke with the vending company to confirm what percentage the arena
will receive and when. Repairs/Maintenance — A representative from Bowmanville Glass
will drop in to give us a quote on replacing the mirror upstairs for the dance group. Brent's
Plumbing came in and has ordered a new sensor for the toilets in the ladies' washroom. The
window in the compressor room has been replaced. The southwest rink door has been repaired.
A member from Clarington staff came in to look at the grate in front of the Olympia room and
how to deal with the icing problem. A complaint was received regarding the grass around the
arena and the grass was cut.
2.
Staff — Josh is requesting the availability of two to three part time staff during the summer to
help with the upcoming events and for clean-up and painting to prepare the arena for the next
season. ORFA Update — Josh now has a membership and will begin taking courses ASAP.
Other — The new flooring machine has arrived, and Josh is pleased with its performance. Swish
will set up a dilution dispenser free of charge. Josh has had an inquiry about the booking of the
dance floor Mondays and Fridays during the summer.
4. Financial Report - Todd gave the Board an update as of May 4th
5. Risk Management — Training — CPR and First Aid training will be a requirement for our
Manager and Operators moving forward. Josh will again remind everyone, including the
coaches, that crossing the ice is not only dangerous but not allowed.
6. New Business — Advertising- Sue emailed a draft of the letter for the sale of the ice boards to
the board members earlier in the week and with the approval of the members will try and sell
the ice boards in the coming weeks.
Sue also requested that we add a new item "Business Arising from Minutes" be added to the
agenda. Parking Lot Project — Councillor Zwart will follow up with George Acorn to
determine where this project is at and voice the Board's concern regarding the drawings and
the lack of input from the Board.
7. Round Table Discussion - A round table discussion was held, followed with an "In Camera"
session. The Vice -Chair adjourned the meeting at 9:18 p.m.
Next Board Meeting — Tuesday, June 4, 2024 — Newcastle Memorial Arena