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HomeMy WebLinkAbout2024-04-09Newcastle Memorial Arena Manazement Board Municipality of Clarinaton Minutes of Meeting — Tuesday, April 9, 2024 Not vet approved by the Board In Attendance — Dave Bouma — Chair, Gary Oliver - Vice Chair, Josh Turner — Interim Manager Shea -Lea Latchford, Todd Taylor, Sue White, Jim Vinson, Councillor Margaret Zwart Absent- Omar Patel The Chair called the meeting to order at 6:59 p.m. and was opened with the Land Acknowledgement. 1. Agenda - Motion #24-013 Moved by Todd Taylor, seconded by Gary Oliver THAT: The agenda be accepted. CARRIED 2. Acceptance of Minutes — Motion #24-014- Moved by Sue White, seconded by Gary Oliver THAT: The revised minutes of March 19, 2024, be accepted. CARRIED 3. Manager's Report: Staff- Josh informed his staff that most would be laid off for the summer. He will have a pizza party for the staff to acknowledge the job they did this season. Josh would like two (2) staff members to remain as he wishes to concentrate on his certification. Risk Management — Completed March's fire equipment report as well as the AED reports. The fire safety plan was completed and stored in the box by the front door. The TSSA orders were finished and emailed back to TSSA reporting that the requested orders were completed. Josh will visit the Courtice arena to review their procedures. Rentals — The website was updated and posted on Facebook. March's invoices were mailed out. Josh spoke with the vending company to confirm what percentage the arena will receive and when the cheque will be issued. Repairs/Maintenance — A list of outstanding repairs has been completed and who is responsible for their completion (MOC, Gerr, NMA or BBA). The following items have been repaired sink in dressing room #5, emergency lights in compressor room and southwest door. Also, a cork board was installed in the compressor room with our procedures, manuals, and regulations so TSSA can identify. Snow removal and salting was not required for March, however on April 3rd and 4d' salting was required due to the icy conditions. A list of jobs that will require attention during the summer months has been completed. 2. Inspections — TSSA completed their inspection on March 4th and the report was sent to Sue White and Dave Bauma. EPI will provide a deficiency list and a quote the MOC from the annual fire inspection. ORFA Update — Dave will send an email to add Josh to the group so he can begin his certification. Two updates have been added: ORFA Staff & Management and ORFA Arena Ice Operations. Other — George Moore installed GFI plugs in the upstairs kitchen. Josh has some concerns regarding the inspection of the ladders as he feels he is not qualified. Josh is in the process of finding a machine to clean the floors and will go to Tims Rental if needed. Josh has spoken with Chris from Clarington to assist with the painting of lines on the floor. Josh needs to prepare a list of the number of keys issued and who has them. 4. Financial Report - Todd gave a quarterly report. We received a cheque from Clarington for an investment the Board made several years ago. 5. New Business — Advertising- FutureSign digital sign is not working, Josh will follow-up with them. Parking Lot Proiect — The Board has some concerns as we have not seen a drawing or anything related to the project other than it be completed this summer. Councillor Zwart will follow up. 6. Round Table Discussion - A round table discussion was held, followed with an "In Camera" session. The Chair adjourned the meeting at 8:45 p.m. Next Board Meeting — Tuesday, May 14, 2024 — Site to be determined.