HomeMy WebLinkAbout2024-07-09Newcastle Memorial Arena Manazement Board
Municipality of Clarinaton
Minutes of Meetinz — Tuesday, July 9, 2024
Not vet approved by the Board
In Attendance — Gary Oliver - Vice Chair, Josh Turner — Interim Manager
Bryan Hutchison, Shea -Lea Latchford, Todd Taylor, Jim Vinson, Councillor Margaret Zwart
Absent- Omar Patel
Regrets — Sue White
The Vice -Chair called the meeting to order at 6:58 p.m. and was opened with the Land
Acknowledgement.
1. Agenda - Motion #24-020
Moved by Todd Taylor, seconded by Gary Oliver THAT: The amended agenda be accepted.
CARRIED
2. Acceptance of Minutes —Motion #24-021- Moved by Gary Oliver, seconded by Todd Taylor
THAT: The minutes of June 4, 2024, be accepted.
CARRIED
3. Manager's Report: Safe - Josh informed all staff members of training requirements for
employment at the Arena and they must be completed ASAP. Josh informed the Board that
he, Cole and Jonathan had completed the Supervisor Health and Safety Awareness Training.
Also, Cole and he have completed the Ladder Safety Training and the Propane Safe Handling
Training. Jonathan has his working at Heights Training. Deven has current First Aid, Working
at Heights and WHMIS certificates. Risk Management — Completed and recorded June's fire
equipment report. The AED weekly and monthly reports were completed. Josh reported he still
has not received the fire safety drawings and has informed Tim at the Municipality to follow
up. EPI has completed a sprinkler flush. Rentals — The website was updated and posted on
Facebook. All June invoices were mailed. CatchCorner banners are in the lobby of the arena.
The Municipality has requested copies of the invoices for snow removal and Josh has replied
by email. FutureSign has replaced the lobby kiosk. Repairs/Maintenance Welmar has
replaced the broken screws in the boards. The back gate in front of the Olympia room has been
repaired and is now flat. Moore has installed electrical ports in the Olympia room, the electric
edger has been returned and the sprinkler flush above the pad.
2.
Repairs/Maintenance cont'd — Vern Glass has replaced the broken mirror upstairs for the dance
group. The following items are still outstanding: Two (2) lights above the pad are not working,
multiple doors on rink boards are not opening or closing properly and shower heads need to be
added to three (3) dressing rooms and the warped boards. Staff - Josh will meet with Gary to
discuss the list of summer jobs and the priorities. ORFA Update - Josh will start the Basic
Refrigeration Training once he has been issued a credit card from MOC. Other — Josh will follow
up with the MOC as to when the parking lot construction will commence.
4. Financial Report - Todd gave the Board an update as of July 8th and advised the Board of
our account performance at Edward Jones.
5. Risk Management — No report at this time.
6. Business Arising from Minutes — FutureSign -Todd met with Rick Anderson from
FutureSign and a number of issues were resolved. Their outstanding invoice was paid and a
new sign was installed in the lobby and was fully functional on July 41h
Advertising — Motion #24-022 — Moved by Gary Oliver, seconded by Jim Vinson THAT:
The Board will enter a two (2) year contract with FutureSign for advertising.
CARRIED
Upon completion of the contacts FutureSign has with Elliott Insurance and Connect Hearing,
the Arena will retain the rink board ads.
Other - We have a board member that has missed numerous meetings and now is requesting
to meet "online". Councillor Zwart will inquire with the Municipality as to the obligations of
a Board member regarding attendance. She will then reach out to this Board member and
explain the situation. Josh will explore if Zoom or Skype is an option for meetings.
7. New Business - There was no new business to discuss.
8. Round Table Discussion - A round table discussion was held. The Board was pleased to
welcome Bryan Hutchison to the Board. The Vice -Chair adjourned the meeting at 8:38 p.m.
Next Board Meeting — Tuesday, August 13, 2024 — Newcastle Memorial Arena