HomeMy WebLinkAbout2024-06-04Newcastle Memorial Arena Manazement Board
Municipality of Clarinaton
Minutes of Meeting — Tuesday, June 4, 2024
Not vet approved by the Board
In Attendance — Gary Oliver - Vice Chair, Josh Turner — Interim Manager
Shea -Lea Latchford, Todd Taylor, Sue White, Jim Vinson, Councillor Margaret Zwart
Absent- Omar Patel
The Vice -Chair called the meeting to order at 7:01 p.m. and was opened with the Land
Acknowledgement.
1. Agenda - Motion #24-017
Moved by Sue White, seconded by Todd Taylor THAT: The agenda be accepted.
CARRIED
2. Acceptance of Minutes — Motion #24-018- Moved by Sue White, seconded by Gary Oliver
THAT: The revised minutes of May 14, 2024, be accepted.
CARRIED
3. Manager's Report: Safe - Josh submitted a list of training requirements for employees at
the Arena. Cole and he have completed the Workers Health and Safety Awareness Training.
Josh was advised that the Municipality will cover the cost of the manager training courses.
Risk Management — Completed and recorded May's fire equipment report. The AED weekly
and monthly reports were completed. Josh reported he still has not received the fire safety
drawings. Rentals — The website was updated and posted on Facebook. All May invoices were
mailed, and reminders were mailed to those with outstanding balances. Catchcorner banners
were delivered, and a photographer will schedule a shoot with Josh. Josh was informed that
we will be receiving a cheque for $964.80 which is the vending percentage for January I't to
April 301h. Repairs/Maintenance — A representative from Bowmanville Glass will drop in
to give us a quote on replacing the mirror upstairs for the dance group. Brent's Plumbing has
replaced the sensor for the toilets in the ladies' washroom. The window in the compressor room
has again been covered with corkboard. The tarp that was covered with paint and debris has
been disposed. Additional lights have been added to the ladies' and men's washrooms.
2.
Staff — Josh prepared a list of jobs and repairs required before the Fall session begins and the
hours/manpower required for their completion. ORFA Update — Josh's is considering the
following courses: Basic Arena Refrigeration, Legal Awareness #1 & #2, Safe Arena Refrigeration
Plant Owner/Operator and Safe Ice Resurfacer/ Operator and hopes to complete as many as
possible during the Summer. Other — Todd and Josh met with the staff from Clarington
engineering department to discuss the Parking Lot Rehabilitation Proposal and they were able to
address the concerns of the Board. The NVMHA met with Gary and Josh to discuss their ice
request for the upcoming season. Dave Bauma will return all the keys to the arena in the upcoming
days.
4. Financial Report - Todd gave the Board an update as of June I". He mentioned there were
extra expenses for the Olympia and Simcoe but financially we are in "good shape"
5. Risk Management — No report at this time.
6. Business Arising from Minutes — FutureSign- Sue met with the representative from
FutureSign and they will continue to operate and maintain the sign in the lobby.
Advertising — Motion #24-019 — Moved by Gary Oliver, seconded by Todd Taylor THAT:
the white wall boards behind the bench will be listed at the cost of $800.00 each.
CARRIED
Sue reported that four (4) rink boards have been sold.
7. New Business - There was no new business to discuss.
8. Round Table Discussion - A round table discussion was held, followed with an "In Camera"
session. The Vice -Chair adjourned the meeting at 9:27 p.m.
Next Board Meeting — Tuesday, August 13, 2024 — Newcastle Memorial Arena