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Home My WebLink About11/12/2012 General Purpose and Administration Committee Minutes November 12, 2012 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, November 12, 2012 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Manager of Infrastructure, R. Albright Deputy Chief, M. Berney Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Later in the meeting Councillor Hooper declared a pecuniary interest regarding Free Parking Area Designation in Downtown Bowmanville which was deliberated under Other Business. ANNOUNCEMENTS Councillor Neal congratulated the Holy Trinity Junior and Senior Titans for their efforts in the LOSSA finals. - 1 - General Purpose and Administration Committee Minutes November 12, 2012 Councillor Neal announced the following upcoming events: • Federal By-Election Debate on November 14, 2012 at 7:00 p.m. at the Hope Fellowship Church. He noted that it will also be televised on Rogers Cable. • Public Information Centre regarding two development applications, located at Bloor Street and Prestonvale Road, on Thursday, November 29, 2012 at Faith United Church at 6:30 p.m. Councillor Novak attended the following events: • Durham Art of Transition Creative Awards Ceremony on Friday, November 9, 2012 at the Robert McLaughlin Gallery. • St. Therese Catholic Church Remembrance Day ceremony on Sunday, November 11, 2012. Councillor Novak announced the following upcoming events: • Federal Electoral Boundary Commission Hearing on Tuesday, November 13, 2012 at 11:00 a.m. at the Quality Inn Hotel in Oshawa. • Clarington Board of Trade By-Election on Friday, November 16, 2012 at 11:30 a.m. at the Garnet B. Rickard Recreation Complex. • 2012 Diversity in Our Community event on Thursday, November 15, 2012 at 9:00 a.m. at the Regional Headquarters. Councillor Novak congratulated the Queen's Diamond Jubilee Medal winner, Edmund Richard Majer. Councillor Partner announced the following upcoming events: • Newcastle Santa Claus Parade on Sunday, November 18, 2012 starting at 5:30 p.m. • Dance and Fundraiser to Support the Clarington East Food Bank on Friday, November 23, 2012 at 8:00 p.m. at the Newcastle Community Hall. • Orono Santa Claus Parade on November 24, 2012 starting at 10:30 a.m. • Benefit for Jim Alldred on Friday, November 30, 2012 at Newtonville Community Hall. Councillor Traill announced the upcoming Visual Arts Centre Speaker Series night "Women, Art and Identity" on Tuesday, November 13, 2012 at 7:00 p.m. Councillor Woo attended the following events: • Lakeridge Health Bowmanville Remembrance Day Service on Wednesday, November 7, 2012 • Grand Opening of the Newcastle No Frills on Friday, November 9, 2012. - 2 - General Purpose and Administration Committee Minutes November 12, 2012 Councillor Woo announced the following upcoming events • Kendal Country Open Mic at the Kendal Community Centre on Saturday, November 17, 2012 at noon. • China Canada International Art Exhibition on November 29, 2012, at the China Millennium Monument, which will include two Clarington artists. • Curbside battery recycling pick up this week, which is the first of its kind in Ontario. Councillor Hooper attended the following events: • Bowmanville, Kingsway Arms and Wilmot Creek Remembrance Day events on Sunday, November 11, 2012. • Durham Art of Transition Creative Awards Ceremony on Friday, November 9, 2012 at the Robert McLaughlin Gallery. Councillor Hooper announced the following upcoming events: • Bowmanville Santa Claus Parade on Saturday, November 17, 2012. • Public Information Centre regarding an application by W. Daniell, E. Daniell and Green Martin Holdings Ltd., regarding Bonathon Crescent, on Tuesday, November 27, 2012 at 7:00 p.m. at the Main Branch Clarington Public Library, Mezzanine Meeting Room, 163 Church Street, Bowmanville. Mayor Foster attended several Remembrance Day events, including Kingsway Arms and Wilmot Creek. Mayor Foster announced the following upcoming events: • Volunteer Appreciation Dinner for the Clarington Museum Volunteers on Thursday, November 15, 2012 at the Sarah Jane Williams Heritage Centre. Mayor Foster announced that the Ontario Power Generation Darlington Nuclear recently received an Award of Excellence in recognition of a number of strengths identified in a recent peer review, including management and leadership, operator knowledge and skills; equipment performance and condition; and their response to Fukushima. He also announced that he is participating in the PFLAG Canada Durham's Gender Neutral Restroom Challenge for the month of November. MINUTES Resolution #GPA-529-12 Moved by Councillor Hooper, seconded by Councillor Neal THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on October 29, 2012, be approved. CARRIED - 3 - General Purpose and Administration Committee Minutes November 12, 2012 Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Application to Amend the Zoning By-law 84-63 Applicant: Michael L. Fowler, on behalf of Doreen Wallraff Report: PSD-048-12 Kristy Kilbourne, Contract Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Michael Fowler, representing the applicant, stated that he is in support of the recommendations contained in the Report and that he was available to answer any questions. Mayor Foster chaired this portion of the meeting. DELEGATIONS Bob Kreasul was present regarding the dredging of Bowmanville Creek to update the Committee on the need for dredging of the channel. He made a verbal presentation to accompany a PowerPoint presentation. Mr. Kreasul provided the Committee with information regarding the revenue generated by the Bowmanville Harbour. He also discussed the various photos which he presented, showing the low water, narrow channel, the need for the dredging in the channel, and the need to fix the boat launch area. Mr. Kreasul stated that he is concerned that many boaters are bypassing the Harbour and he believes that there will be a negative economic impact on the local economy if the channel is not dredged. He concluded by asking for financial support for dredging of the Municipal portion. Mr. Kreasul reminded the Committee of the last quote for the entire channel, from the Town of Cobourg, of $40,000 with the dredgate to be placed on the East Beach. Andy Wiggers, Wiggers Custom Yachts, was present regarding the dredging of Bowmanville Creek. He noted that he was in support of Mr. Kreasul's presentation. Mr. Wiggers answered questions from the Committee regarding the dredging. He confirmed that he will continue to pay for the dredging of his portion of the channel. - 4 - General Purpose and Administration Committee Minutes November 12, 2012 DREDGING OF MUNICIPAL HARBOURS Resolution #GPA-530-12 Moved by Councillor Novak, seconded by Councillor Woo THAT the matter of dredging of Bowmanville Creek be referred to the 2013 Budget for consideration; and THAT Staff provide a report regarding installation of a central parking meter that would accept both cash and credit card. CARRIED AS AMENDED LATER IN THE MEETING (See following motions) RECESS Resolution #GPA-531-12 Moved by Councillor Neal, seconded by Councillor Novak THAT the Committee recess for 15 minutes. CARRIED The meeting reconvened at 10:58 a.m. DREDGING OF MUNICIPAL HARBOURS - Continued Resolution #GPA-532-12 Moved by Councillor Traill, seconded by Councillor Partner THAT the foregoing Resolution #GPA-530-12 be divided to consider paragraphs one and two separately. CARRIED The Committee then considered the second paragraph of the foregoing Resolution #GPA-530-12 being: "THAT Staff provide a report regarding installation of a central parking meter that would accept both cash and credit card." - 5 - General Purpose and Administration Committee Minutes November 12, 2012 Resolution #GPA-533-12 Moved by Councillor Traill, seconded by Councillor Partner THAT the foregoing Resolution #GPA-530-12 be amended by adding the following to the end of the second paragraph: "to the General Purpose and Administration Committee meeting of December 10, 2012 with consideration to installing a barrier gate lift system at both the Port Darlington and Newcastle harbours." CARRIED LATER IN THE MEETING Resolution #GPA-534-12 Moved by Councillor Neal, seconded by Councillor Traill THAT the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GPA-533-12 a second time. CARRIED The foregoing Resolution #GPA-533-12 was then put to a vote and carried. Paragraph two of the foregoing Resolution #GPA-530-12 was then put to a vote and carried as amended. Paragraph one of the foregoing Resolution #GPA-530-12 being: "THAT the matter of dredging of Bowmanville Creek be referred to the 2013 Budget for consideration;" was then put to a vote and carried. Phil King, President of Orlando Corporation Ltd., on behalf of Canadian Mosport Ventures Ltd., was present regarding Report LGL-009-12, Canadian Mosport Ventures Limited, Development Charges Complaint, 3233 Concession Rd #10. He noted that Staff is recommending that the complaint be dismissed. Mr. King thanked Staff for the recommendation that the development charge fee for the pump house be waived. He explained that the other type of building may be required in other situations, such as golf courses. Mr. King explained that there are only two categories for non-residential buildings — one is required to be on industrial lands, the other is a commercial building. He noted that since this building is not on industrial land, it has to be levied as a commercial building. Mr. King suggested that the by-law needs to be amended to deal with situations where a non-residential building, such as the proposed building, would be built on agriculturally zoned lands. He noted that he would be prepared to pay the - 6 - General Purpose and Administration Committee Minutes November 12, 2012 industrial rate, but asked that this matter be referred back to Staff for further solutions, such as a by-law amendment to designate this type of building as industrial, or to amend the by-law to prevent this type of situation. PRESENTATIONS There were no presentations. Councillor Novak chaired this portion of the meeting. ALTER THE AGENDA Resolution #GPA-535-12 Moved by Mayor Foster, seconded by Councillor Hooper THAT the agenda be altered to consider Report LGL-009-12 at this time. CARRIED CANADIAN MOSPORT VENTURES LIMITED DEVELOPMENT CHARGES COMPLAINT 3233 CONCESSION RD #10 Resolution #GPA-536-12 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report LGL-009-12 be received; and THAT the complaint, dated September 14, 2012, filed by Canadian Mosport Ventures Limited, be dismissed. CARRIED PLANNING SERVICES DEPARTMENT AN APPLICATION BY DOREEN WALLRAFF TO CHANGE THE ZONING ON A RECENTLY SEVERED FARM PARCEL OF LAND TO PROHIBIT NEW RESIDENTIAL USES Resolution #GPA-537-12 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report PSD-048-12 be received; - 7 - General Purpose and Administration Committee Minutes November 12, 2012 THAT the application for Zoning By-law Amendment submitted on behalf of Doreen Ruth Wallraff be approved; THAT the Durham Regional Planning Department, the Durham Regional Land Division Committee, and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-048-12 and Council's decision; and THAT all interested parties listed in Report PSD-048-12 and any delegations be advised of Council's decision. CARRIED APPLICATION UNDER THE FIT AND MICRO-FIT PROGRAM OF THE GREEN ENERGYACT 2009 FOR 3845 MIDDLE ROAD Resolution #GPA-538-12 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report PSD-049-12 be received; THAT Council approve the resolution contained in Attachment 2 of Report PSD-049-12 supporting FIT applications by Mann Engineering on behalf of Bowmanville Golf and Curling for 3845 Middle Road as follows: WHEREAS Mann Engineering (the applicant) proposes to construct and operate a rooftop solar array (the "Project") on existing buildings associated with the golf course and the conference centre building for the Bowmanville Golf Course to be constructed to accommodate solar panels on the lands at 3845 Middle Road (the "Lands") in the Municipality of Clarington under the Province's FIT Program; AND WHEREAS the Applicant has requested that Council of the Municipality of Clarington indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the "FIT Rules"), Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT Council of the Municipality of Clarington supports without reservation the construction and operation of the Project on the Lands; and - 8 - General Purpose and Administration Committee Minutes November 12, 2012 THAT This resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. and THAT all interested parties listed in Report PSD-049-12 be advised of Council's decision. CARRIED PROVINCIAL POLICY STATEMENT, FIVE YEAR REVIEW (2012) Resolution #GPA-539-12 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report PSD-050-12 be received and endorsed as the Municipality's comments to the Province of Ontario on the review of the Provincial Policy Statement; and THAT the Durham Regional Planning Department and the Ministry of Municipal Affairs and Housing be forwarded a copy of Report PSD-050-12 and Council's decision. CARRIED AS AMENDED (See following motion) Resolution #GPA-540-12 Moved by Councillor Neal, seconded by Mayor Foster THAT the foregoing Resolution #GPA-539-12 be amended by changing the policy stated in Section 6.2 (a) to read as follows: "There is a need to improve accessibility in the built environment. The Municipality supports this policy and recognizes that there will be a need to initiate the removal of existing barriers in the Municipality so that full participation is possible for all residents of Clarington." CARRIED The foregoing Resolution #GPA-539-12 was then put to a vote and carried as amended. - 9 - General Purpose and Administration Committee Minutes November 12, 2012 ALTER THE AGENDA Resolution #GPA-541-12 Moved by Mayor Foster, seconded by Councillor Hooper THAT the agenda be altered to consider the Unfinished Business item at this time. CARRIED PROPOSED OFFICIAL PLAN AMENDMENT AND ZONING BY-LAW AMENDMENT TO PERMIT THE CONSTRUCTION OF A SINGLE DETACHED DWELLING ON AN EXISTING LOT OF RECORD IN ENNISKILLEN Resolution #GPA-542-12 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report PSD-039-12 be lifted from the table. CARRIED Resolution #GPA-543-12 Moved by Mayor Foster, seconded by Councillor Hooper THAT Addendum to Report PSD-039-12 be received; THAT Official Plan Amendment No. 87 as contained in Attachment 3 of Report PSD-039-12 be adopted and that the accompanying by-law be passed; THAT the application for a Zoning By-law Amendment to permit the construction of a single detached dwelling as contained in Attachment 4 of Report PSD-039-12 be approved; THAT the Durham Regional Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Addendum to Report PSD-039-12 and Councils' decision; and THAT all interested parties listed in the Addendum to Report PSD-039-12 and any delegations be advised of Council's decision. CARRIED - 10 - General Purpose and Administration Committee Minutes November 12, 2012 PROVINCIAL POLICY REVIEWS — REQUEST TO COORDINATE SCHEDULING Resolution #GPA-544-12 Moved by Councillor Neal, seconded by Councillor Partner THAT the Municipality of Clarington send a letter to the Province expressing concern regarding the number of Provincial studies, plans and five-year reviews and requesting that consideration be given to coordinating and altering the scheduling of the reviews to lessen the cost borne by the Municipality; and THAT the letter be copied to the Association of Municipalities of Ontario. CARRIED RECESS Resolution #GPA-545-12 Moved by Mayor Foster, seconded by Councillor Partner THAT the Committee recess for one hour. CARRIED The meeting reconvened at 1:22 p.m. with Councillor Traill in the Chair. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR SEPTEMBER, 2012 Resolution #GPA-546-12 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report EGD-030-12 be received for information. CARRIED OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Hooper chaired this portion of the meeting. - 11 - General Purpose and Administration Committee Minutes November 12, 2012 EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY ACTIVITY REPORT — SEPTEMBER, 2012 Resolution #GPA-547-12 Moved by Councillor Novak, seconded by Mayor Foster THAT Report ESD-017-12 be received for information. CARRIED Councillor Neal chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT PUBLIC ACCESS DEFIBRILLATOR PROGRAM — EXPANSION Resolution #GPA-548-12 Moved by Councillor Partner, seconded by Councillor Novak THAT Report CSD-011-12 be received; THAT the expansion to the Public Access Defibrillator Program be given pre-budget approval; THAT the Boards listed in Sections 1.2 and 1.3 in Report CSD-011-12, as follows, be invited to participate in the Municipality's Public Access Defibrillator Program; • Solina Hall • Tyrone Hall • Haydon Hall • Hampton Hall • Baseline Community Hall • Bowmanville Memorial Park Clubhouse • Orono Town Hall • Kendal Community Centre • Brownsdale Community Centre • Newtonville Hall • Visual Arts Centre • Clarke Museum • Bowmanville Museum • Sarah Jane Williams Heritage Centre - 12 - General Purpose and Administration Committee Minutes November 12, 2012 THAT staff be authorized to submit applications to the Heart and Stroke Foundation for funding of the required Automated External Defibrillator units; THAT the Mayor and Clerk be authorized to execute, on behalf of the Municipality, any related agreements; and THAT the funding source be identified in the 2013 budget process. CARRIED Councillor Partner chaired this portion of the meeting. CLERK'S DEPARTMENT APPOINTMENTS —VERIDIAN CORPORATION AND DEPARTMENTAL LIAISONS Resolution #GPA-549-12 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report CLD-032-12 be received; THAT Mayor Foster and Frank Stapleton be nominated as directors of Veridian Corporation for a term expiring December 31, 2014; and THAT the departmental liaisons effective January 1, 2013 to November 30, 2014 be as follows.. Councillor Neal Community Services Councillor Hooper Emergency Services Councillor Novak Engineering Services Councillor Traill Municipal Clerk's Department Councillor Partner Operations Department Councillor Woo Planning Services Mayor Foster Finance, Corporate Services, Solicitor's and Administration Departments CARRIED - 13 - General Purpose and Administration Committee Minutes November 12, 2012 REQUEST FOR REPORT — PROHIBITION ON SMOKING IN OUTDOOR RECREATION AREAS Resolution #GPA-550-12 Moved by Councillor Woo, seconded by Councillor Hooper THAT Staff be directed to prepare a report regarding the possibility of a prohibition on smoking in outdoor play areas, including parks, beach areas, and Rotary Park during concerts. CARRIED Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. SOLICITOR'S DEPARTMENT ART ROBINSON V. CLARINGTON ET AL. 175 BASELINE ROAD, BOWMANVILLE NEWCASTLE RECYCLING V. CLARINGTON 4349 CONCESSION ROAD 4, ORONO Resolution #GPA-551-12 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report LGL-008-12 be received for information. CARRIED Report LGL-009-12 was considered earlier in the meeting. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. - 14 - General Purpose and Administration Committee Minutes November 12, 2012 UNFINISHED BUSINESS Addendum to Report PSD-039-12 was considered earlier in the meeting. OTHER BUSINESS FREE PARKING IN DOWNTOWN BOWMANVILLE FOR CHRISTMAS SEASON Councillor Hooper declared a pecuniary interest as he is a downtown Bowmanville business owner. Councillor Hooper left the room and refrained from discussion and voting on this matter. Resolution #GPA-552-12 Moved by Councillor Partner, seconded by Councillor Novak THAT, in accordance with By-law 91-58, Section 9 (6) (B) (ii), the area in downtown Bowmanville regulated by parking meters be designated as a Free Parking area effective immediately until January 2, 2013. CARRIED Councillor Hooper returned to the meeting. REVIEW NON-RESIDENTIAL DEVELOPMENT CHARGES Resolution #GPA-553-12 Moved by Councillor Novak, seconded by Councillor Partner THAT appropriate Staff, along with the Clarington Board of Trade, look at changes to non-residential development charges; and THAT the outcome of the roundtable discussions be reported to Council. CARRIED RECORDING OF ANNOUNCEMENTS IN MINUTES Resolution #GPA-554-12 Moved by Councillor Neal, seconded by Councillor Traill THAT the Municipal Clerk be directed to prepare a report detailing how other area municipalities deal with announcements. MOTION LOST - 15 - General Purpose and Administration Committee Minutes November 12, 2012 COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-555-12 Moved by Councillor Partner, seconded by Councillor Neal THAT the meeting adjourn at 2:35 p.m. CARRIED M1_ a MAYOR / [ UrtY CLEI K - 16 -