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Report To: General Government Committee
Date of Meeting: June 3, 2024 Report Number: FSD-028-24
Authored by: Sandra McKee, Acting Purchasing Manager
Submitted By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number: GG-103-24
File Number: CL2024-17
Report Subject: Northglen East Park Siteworks
Recommendations:
1.That Report FSD-028-24, and any related delegations or communication items, be
received;
2.That Powcon Inc. with a total bid amount of $803,012.58 (Net HST Rebate) being
the lowest compliant bidder meeting all terms, conditions and specifications of
CL2024-17 be awarded the contract for the Northglen East Park Siteworks;
3.That the total funds required for this project in the amount of $1,131,977.73 (Net
HST Rebate) which includes construction costs of $803,012.58 (Net HST Rebate)
and other related costs such as Hydro servicing fees, playground and splash pad
equipment, design fee’s, construction monitoring and materials testing, and
contingencies of $328,965.15 (Net HST Rebate) be approved; and
4.That all interested parties listed in Report FSD-028-24, and any delegations be
advised of Council’s decision.
Municipality of Clarington Page 2
Report FSD-028-24
Report Overview
To request authorization from Council to award tender CL2024 -17 Northglen East Park
Siteworks to the lowest compliant bidder Powcon Inc.
1. Background
1.1 Tender specifications were prepared by Planning and Infrastructure Services for the
Northglen East Park siteworks, locates in Bowmanville at 3301 Middle Road and were
provided to the Purchasing Services Division.
1.2 The scope of work included the following:
Construction of baseball diamond complete with backstop, dug outs, player
benches, outfield fence, clay infield, and spectator seatings.
Construction of a splash pad, playground, and shade structure.
Site servicing, including water, electrical, and storm connections to support the
splash pad.
General siteworks and earthworks to support the park amenities including
concrete and asphalt walkways, soft landscaping, and tree planting.
1.3 The work for this project is located in Bowmanville at the following location:
Northglen East Park, 3301 Middle Road, Bowmanville.
1.4 Tender CL2024-17 was issued by the Purchasing Services Division and advertised on
the Municipality’s website. The tender closed on May 3, 2024.
2. Analysis
2.1 Thirty-seven plan takers downloaded the tender document. Nine submissions were
received in response to the call. The submissions were reviewed by the Purchasing
Services Division (see Attachment 1), and all submissions were deemed compliant. The
bid results were forwarded to the Planning and Infrastructure Services Department for
their review and consideration.
2.2 After review and analysis by the Planning and Infrastructure Services Department and the
Purchasing Services Division, it was mutually agreed that the low compliant bidder,
Powcon Inc. be recommended for the award of tender CL2024 -17.
Municipality of Clarington Page 3
Report FSD-028-24
2.3 Powcon Inc. has not worked with the Municipality in the past and as a result reference
checks were completed. References received for this company were satisfactory.
3. Financial Considerations
3.1 The value of the total project cost exceeds the allocated budget from the various funding
sources by $187,065.00. The additional funds required will be funded by as follows:
Parks and Recreation Development Charge Reserve Fund $187,065.00
3.2 The total funds required for this project in the amount of $1,137,065.73 (Net HST Rebate)
which includes construction costs of $803,012.58 (Net HST Rebate) and other related
costs such as Hydro servicing fees, playground and splash pad equipment, design fee’s,
construction monitoring and materials testing, communication allowances, and
contingencies of $334,053.15 (Net HST Rebate) will be funded from the following
accounts:
Description Account Number Amount
Northglen East Park 110-50-325-83708-7401 $950,000
Parks & Recreation Development
Charges – Additional Funds 110-50-325-83708-7401 187,065
3.3 Expenditures incurred to date and included in the total project amount include:
External Design Fee – $35,699.34 (Net HST Rebate)
External Design Fee for Visual Rendering – $1,920.34 (Net HST Rebate)
3.4 A $5,000 allowance has also been included for community events, engagement, and
communications. Planning and Infrastructure will coordinate with Communications at
various stages of the project to effectively promote the new park construction.
3.5 Queries with respect to the department’s needs, specifications, etc., should be referred to
the Deputy CAO, Planning and Infrastructure Services
4. Strategic Plan
4.1 This project aligns with C.4 of the strategic plan and prioritizes recreation to cultivate a
strong, thriving, and connected community where everyone is welcome.
Municipality of Clarington Page 4
Report FSD-028-24
5. Concurrence
This report has been reviewed by the Deputy CAO / Director of Planning and
Infrastructure Services who concurs with the recommendations.
6. Conclusion
It is respectfully recommended that Powcon Inc., being the lowest compliant bidder
meeting specifications, be awarded the contract for tender CL2024-17 Northglen East
Park Siteworks.
Staff Contact: Sandra McKee, Acting Purchasing Manager, 905-623-3379 Ext 2210 or
smckee@clarington.net.
Attachments:
Attachment 1 – Bid Summary
Interested Parties:
List of Interested Parties available from Department.
Municipality of Clarington Page 5
Report FSD-028-24
Attachment 1 – Bid Summary
Municipality of Clarington
CL2024-17– Northglen East Park Siteworks
Bid Summary
Bidder Total Bid
(Including HST)
Total Bid
(Net HST Rebate)
Powcon Inc. $891,710.12 $803,012.58
Zilli Construction Ltd. 930,097.35 837,581.47
Envision Excavating Ltd. 1,052,284.25 947,614.56
Royalcrest Paving & Contracting Ltd. 1,069,273.80 962,914.18
Hawkins Contracting Services Ltd. 1,079,318.94 971,960.13
Quality Property Services 1,389,965.27 1,251,706.78
Lancoa Contracting Inc. 1,383,685.00 1,246,051.20
Shayk Construction Inc. 1,508,973.75 1,358,877.60
Strong Bros. General Contracting Ltd. 1,622,425.75 1,461,044.64