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Report To: General Government Committee
Date of Meeting: May 6, 2024 Report Number: FSD-025-24
Authored by: Sandra McKee, Acting Purchasing Manager and Toni Anderson, Buyer
Submitted By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: File Number:
Report Subject:
CL2024-15
Diane Hamre Recreation Complex Dehumidification Equipment
Recommendations:
1.That Report FSD-025-24, be received;
2.That HTS Engineering with a total bid amount of $677,796.70 (Net HST Rebate)
being the lowest compliant bidder meeting all terms, conditions and specifications of
tender CL2024-15 be awarded the contract for the supply of dehumidification
equipment, as required by the Community Services Division;
3.That the total funds required for this project is $677,796.70 (Net HST Rebate), is in
the approved budget allocation as provided and be funded from the following
account:
Description Account Number Amount
DHRC – Building Improvements 110-42-421-84244-7401 $677,797
4.That all interested parties listed in Report FSD-025-24, and any delegations be
advised of Council’s decision.
Resolution Number: GG-077-24
Municipality of Clarington Page 2
Report FSD-025-24
Report Overview
To request authorization from Council to award CL2024-15 for the supply of dehumidification
equipment for the Diane Hamre Recreation Complex.
1. Background
1.1 Tender specifications and drawings were prepared by CIMA Canada Inc. and provided
by the Community Services Division to the Purchasing Services Division. The scope of
work included the supply of dehumidification equipment for the Diane Hamre Recreation
Complex.
1.2 Tender CL2024-15 was issued by the Purchasing Services Division and advertised
electronically on the Municipality’s website.
1.3 Seven companies registered as official plan takers. The tender document included two
non-mandatory site visits. Four companies attended the mandatory site visits.
2. Analysis
2.1 The tender closed on April 25, 2024.
2.2 Two submissions were received in response to the tender call (see attachment 1). One
submission received included restrictive conditions and did not include all the specified
requirements; therefore, their submission was deemed non-compliant. The compliant
submission was forwarded to the Community Services Division for their review and
consideration.
2.3 HTS Engineering has completed work for the Municipality in the past with satisfactory
results.
2.4 After review and analysis of the bid by the Community Services Division and the
Purchasing Services Division, it was mutually agreed that the low compliant bidder HTS
Engineering be recommended for the award of CL2024-15.
3. Financial Considerations
3.1 The total funds required for this project in the amount of $677,796.70 (Net HST Rebate)
is in the approved budget allocation as provided and be funded by the Municipality as
follows:
Municipality of Clarington Page 3
Report FSD-025-24
Description Account Number Amount
DHRC – Building Improvements 110-42-421-84244-7401 $677,797
3.2 Queries with respect to the division needs should be referred to the Director of
Community Services.
4. Strategic Plan
The replacement of the dehumidification equipment at the Diane Hamre Recreation
Complex supports strategic plan priority L.2.5 - Maintain, protect, and invest in
Municipal infrastructure and assets.
5. Concurrence
This report has been reviewed by the Deputy CAO, Public Services who concurs with
the recommendations.
6. Conclusion
It is respectfully recommended that HTS Engineering with a total bid price of
$677,796.70 (Net HST Rebate) being the low compliant bidder be awarded the contract
for the supply of dehumidification equipment for the Diane Hamre Recreation Complex,
in accordance with the terms, conditions and specifications of Tender CL2024-15
Staff Contact: Sandra McKee, Acting Purchasing Manager, 905-623-3379 ext. 2210 or
smckee@clarington.net.
Attachments:
Attachment 1 - Summary of Bid Results
Interested Parties:
List of Interested Parties available from Department.
Municipality of Clarington Page 4
Report FSD-025-24
Attachment #1
Municipality of Clarington
CL2024-15
Diane Hamre Recreation Complex Dehumidification Equipment
Bid Summary
Bidder Total Bid Price
(Including HST)
Total Bid Price
(Net HST Rebate)
HTS Engineering $752,663.39 $677,796.70
Kilmer Environmental Non-Compliant Non-Compliant