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General Government Committee
Minutes
Date: May 6, 2024
Time: 9:30 a.m.
Location: Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor L. Rang,
Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart
Regrets: Councillor S. Elhajjeh
Staff Present: J. Newman, L. Patenaude, R. Maciver, T. Pinn, C. Salazar, L.
Reck
Other Staff Present: P. Da Silva, A. Crompton
1. Call to Order
Mayor Foster called the meeting to order at 9:31 a.m.
Councillor Traill joined later in the meeting at 9:38 a.m.
2. Land Acknowledgement Statement
Councillor Rang led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
Councillor Traill joined the meeting at 9:38 a.m.
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5. Presentations/Delegations
5.1 Laura Burch, Executive Director, Bethesda House, regarding the Intimate
Partner Violence (IPV) Epidemic
Laura Burch, Executive Director, Bethesda House, was present regarding the
Intimate Partner Violence Epidemic. Laura thanked Committee for their ongoing
support and outlined the current challenges Bethesda House is facing. L. Burch
provided an overview of the Ontario IPV epidemic and the following Bethesda
House recommendations:
• Integrate domestic violence prevention in schools.
• Enhance funding for dissemination of public education material across
Ontario and complete an annual review of public attitudes.
• Funded professional education and training for service providers to
include risk assessment training.
• Collaboration across agencies and systems to enhance policies and
practices to allow for high -risk teams to work together.
• Enhance the criminal court response to repeat domestic violence
offenders through dangerous offender or long-term offender applications.
• Enhance the criminal justice response to act with swift and severe
consequences for domestic violence by increasing sentencing and
probation.
• Enhance information sharing between family and criminal court and
enhancing the Family Law Act to create a central registry or data
management system for information on criminal court convictions and
sentencing convictions.
• Partner Assault Response Program (PAR) enhancement funding to allow
more sessions.
• Firearms public awareness campaigns to enhance awareness and
education on link between firearm ownership and domestic homicide.
Laura explained the need for expanded shelter space and noted they have
submitted a proposal to Durham Region to fund overflow beds, aiming to
alleviate the strain on their existing resources. L. Burch requested Council
support in obtaining regional funding for the two overflow beds. Laura stated that
they are also seeking funding for a full-time Youth Prevention Outreach Worker to
infiltrate Durham Region elementary and secondary schools. L. Burch expressed
the challenges the Bethesda House face with the lack of funding.
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Laura requested Council consider the following ideas and actions:
• Investment in Shelter Infrastructure: request Council to prioritize funding
for the expansion and enhancement of shelter facilities, ensuring that
every survivor has access to a safe bed when fleeing abuse.
• Support for Staff: Addressing wage disparities among shelter staff is
crucial for maintaining the quality of care and support provided to
survivors.
• Response to Proposal: request Council to expedite their review of the
proposal for overflow beds, recognizing the urgent need to bolster their
capacity to accommodate survivors in crisis.
• Community Engagement and Education: request Council to allocate
resources towards community education initiatives aimed at fostering a
culture of respect, equality, and non -violence.
• Community Fundraising and Awareness Event: request Council attend the
IPV Epidemic Awareness Event and Walk held at Durham Region
Headquarters on September 21, 2024.
Laura answered questions from Members of Committee.
Resolution # GG-072-24
Moved by Councillor Anderson
Seconded by Councillor Rang
That the Delegation of Laura Burch, Executive Director, Bethesda House,
Regarding the Intimate Partner Violence Epidemic, be received;
That Staff engage with Bethesda House to review their recommendations to
compare with Clarington's IDEA Plan; and
That Staff report back on the collaboration with Bethesda House.
Carried
6. Consent Agenda
Resolution # GG-073-24
Moved by Councillor Woo
Seconded by Councillor Rang
That all items listed in Section 6, with the exception of Items 6.1, 6.3, 6.4, and
6.7, be approved on consent, in accordance with the Agenda.
Carried
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6.2 LGS-020-24 - Equity and Inclusion Lens Guideline
Resolution # GG-074-24
That Report LGS-020-24, and any related delegations or communication items,
be received;
That the Equity and Inclusion Lens Guideline attached to Report , as Attachment
1, be approved; and
That all interested parties listed in Report LGS-020-24, and any delegations, be
advised of Council's decision.
6.5 FSD-022-24 - Engineering Services for Multiple Bridge and Culvert
Replacements
Resolution # GG-075-24
That Report FSD-022-24, and any related delegations or communication items,
be received;
That the proposal received from Cima Canada Inc. being the most responsive
bidder meeting all terms, conditions and specifications of RFP2024-2 be awarded
the contract for the provision of Engineering Services for Multiple Bridge and
Culvert Replacements for the specific locations highlighted in Section 1.3 of the
report;
That the funds required for this project in the amount of $412,152.42 (Net HST
Rebate) be funded from the approved budget;
That subject to municipal resources at the time of construction, budget approval
and construction contract award, CIMA Canada Inc. be authorized to provide the
required Inspection and Contract Administration at a maximum cost of
$218,580.48 (net HST Rebate); and
That all interested parties listed in Report FSD-022-24, and any delegations be
advised of Council's decision.
6.6 FSD-023-24 - High Street and O'Dell Street Reconstruction
Resolution # GG-076-24
That Report FSD-023-24, and any related delegations or communication items,
be received;
That GIP Paving Inc. with a total bid amount of $1,507,333.84 (Net HST Rebate)
being the lowest compliant bidder meeting all terms, conditions and
specifications of CL2024-3 be awarded the contract for ;
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6.1
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May 6, 2024
That the total funds required for this project in the amount of $1,726,400.00 (Net
HST Rebate) which includes construction costs of $1,507,333.84 (Net HST
Rebate) and other related costs such as topographic survey, geotechnical
investigation, excess soil planning documents, tree inventory and impact
assessment, material testing, and contingencies of $219,066.16 (Net HST
Rebate) be approved; and
That all interested parties listed in Report FSD-023-24, and any delegations be
advised of Council's decision.
FSD-025-24 - Diane Hamre Recreation Complex Dehumidification
Equipment
Resolution # GG-077-24
That Report FSD-025-24, be received;
That HTS Engineering with a total bid amount of $677,796.70 (Net HST Rebate)
being the lowest compliant bidder meeting all terms, conditions and
specifications of tender CL2024-15 be awarded the contract for the supply of
dehumidification equipment, as required by the Community Services Division;
That the total funds required for this project is $677,796.70 (Net HST Rebate), is
in the approved budget allocation as provided and be funded from the following
account:
Description Account Number I Amount
DHRC — Building Improvements I 110-42-421-84244-7401 I $677,797
That all interested parties listed in Report FSD-025-24, and any delegations be
advised of Council's decision.
LGS-018-24 - Procedural By-law Changes — Delegations and Strong Mayors
Act
Resolution # GG-078-24
Moved by Councillor Anderson
Seconded by Councillor Rang
That Report LGS-018-24, and any related delegations or communication items,
be received;
That the By-law attached to Report LGS-018-24, as Attachment 2, to amend
sections of the Procedural By-law 2023-033 related to delegations and the
Strong Mayors Act, be approved;
That the By-law attached to Report LGS-018-24, as Attachment 2, be amended
by adding Section 7.9.2, Delegations are encouraged not to repeat information,
on the same matter, presented by an earlier Delegation, at the same meeting;
and
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That all interested parties listed in Report LGS-018-24, and any delegations, be
advised of Council's decision.
Carried
6.1.1 Procedural By-law Proposed Amendment
Item 6.1.1 Procedural By-law Proposed Amendment was considered during Item
6.1.
6.3 FSD-020-24 - Concrete Curb and Sidewalk Repairs
Resolution # GG-079-24
Moved by Councillor Rang
Seconded by Councillor Zwart
That Report FSD-020-24, and any related delegations or communication items,
be received;
That Epic Paving & Contracting Ltd. with a total estimated bid amount of
$230,000 (Net HST Rebate) for the initial one-year term and an estimated five-
year contract value of $1,150,000 (Net HST Rebate) being the lowest compliant
bidder meeting all terms, conditions and specifications of CL2024-14 be awarded
the contract for Concrete Curb and Sidewalk Repairs;
That pending satisfactory performance and price, the Purchasing Manager, in
consultation with the Director of Public Works, be authorized to extend the
contract for this service for up to four additional one-year terms;
That the total estimated funds required for this project for the first -year term in the
amount of $230,000 (Net HST Rebate) be funded from the Sidwalk Mntce —
Contract account; and
That all interested parties listed in Report FSD-020-24, and any delegations be
advised of Council's decision.
Carried
6.4 FSD-021-24 - 2024 User Fee By-law Update
Resolution # GG-080-24
Moved by Councillor Zwart
Seconded by Councillor Woo
That Report FSD-021-24, and any related delegations or communication items,
be received;
That the By-law attached to Report FSD-021-24, as Attachment 1, repealing and
replacing By-law 2023-044, the User Fee By-law, be approved; and
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That all interested parties listed in Report FSD-021-24, and any delegations be
advised of Council's decision.
Carried
6.7 FSD-024-24 - Cutting Red Tape to Build More Homes Act 2024 (Bill 185)
Comments
Resolution # GG-081-24
Moved by Councillor Rang
Seconded by Councillor Woo
That Report FSD-024-24, and any related delegations or communication items,
be received for information;
That Report FSD-024-24 be adopted as the Municipality of Clarington's
comments to the Province on the Cutting Red Tape to Build More Homes Act
2024 (Bill 185);
That a copy of Report FSD-024-24 and Council's decision be sent to the Ministry
of Municipal Affairs and Housing, Ministry of Red Tape Reduction, the Region of
Durham and the other Durham Region area municipalities;
That Staff be directed to communicate the impacts of this report with the public;
and
That all interested parties listed in Report FSD-024-24 and any delegations be
advised of Council's direction.
Carried
7. Items for Separate Discussion
Recess
Resolution # GG-082-24
Moved by Councillor Woo
Seconded by Councillor Anderson
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 11.03 a.m. with Mayor Foster in the Chair.
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7.1 LGS-017-24 - Appointments to the Accessibility Advisory Committee,
Newcastle Hall Board, Orono Business Improvement Area, and Samuel
Wilmot Nature Area Management Advisory Committee
Resolution # GG-083-24
Moved by Councillor Rang
Seconded by Councillor Woo
That Report LGS-017-24, and any related delegations or communication items,
be received;
That the resignation of Samantha Hansen, from the Samuel Wilmot Nature Area
Management Advisory Committee, Diana Stephenson, from the Orono Business
Improvement Area, and John Bate from the Committee of Adjustment Committee,
be received with thanks;
That Heather Maitland be appointed to the Orono Business Improvement Area
until December 31, 2026, or until a successor is appointed;
That the Committee consider the applications for appointments to the
Accessibility Advisory Committee, Newcastle Hall Board, Samuel Wilmot Nature
Area Management Advisory Committee, and Committee of Adjustment, and that
the vote be conducted to appoint the citizen representatives, in accordance with
the Appointment to Boards and Committees Policy; and
That all interested parties listed in Report LGS-017-24 and any delegations be
advised of Council's decision.
Carried
Accessibility Advisory Committee
That Allison Speight and Laura McClelland be appointed to the Accessibility
Advisory Committee for a term ending December 31, 2026, or until a successor
is appointed.
Samuel Wilmot Nature Area Management Advisory Committee
That Kayla Stephens and Meg Vandenbrink be appointed to the Samuel Wilmot
Nature Area Management Advisory Committee for a term ending December 31,
2026, or until a successor is appointed.
Newcastle Village Community Hall Board
That Vincent Wong be appointed to the Newcastle Village Community Hall Board
for a term ending December 31, 2024, or until a successor is appointed.
Committee of Adjustment
That Wendy Partner be appointed to the Committee of Adjustment for a term
ending December 31, 2026, or until a successor is appointed.
8. Unfinished Business
General Government Committee Minutes
May 6, 2024
9. New Business
9.1 Homelessness Crisis (Councillor Rang)
Resolution # GG-084-24
Moved by Councillor Rang
Seconded by Councillor Anderson
Whereas the homelessness crisis is taking a devastating toll on families and
communities, undermining a healthy and prosperous Ontario, and that Council
accepts that the responsibility to address these challenges rests with community
stakeholders, partners, and residents as well as regional, federal, and provincial
governments and agencies;
And whereas the Municipality of Clarington recognizes the challenges of mental
health, addictions, and homelessness, which are complex issues that have a
significant and detrimental impact on the residents of the Municipality of
Clarington and surrounding areas within Ontario; and
Whereas addressing and responding to these issues has placed extreme stress
on all levels of regional, municipal, and non -municipal programs and services,
including various not -for -profit organizations and provincially funded health
services within the Municipality of Clarington and surrounding areas;
Now Therefore Be It Resolved That the Municipality of Clarington acknowledge
that homelessness in Ontario is a social, economic and health crisis, including
people with substance use disorders;
That the Municipality of Clarington commits to ending homelessness in the
community in collaboration with the Region, and both the Provincial and Federal
governments;
That the Municipality of Clarington call on the Region, the Province, and Federal
governments to increase action and supports on the following:
• Commit to ending homelessness in Ontario;
• Work with the Association of Municipalities of Ontario (AMO) and a broad
range of community, health, and economic partners to develop, resource,
and implement an action plan to achieve this goal;
• Provide a long-term financial commitment to assist in the creation of more
affordable and supportive housing for people in need, in Durham Region,
including people with substance use disorders; and
• Increase investments in evidence informed substance use prevention and
mental health promotion initiatives that provide foundational support for
the health, safety and well-being of individuals, families, and
neighbourhoods, beginning from early childhood; and
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That a copy of this motion be sent to the Premier of Ontario; the Minister of
Municipal Affairs and Housing; the Minister of Children, Community and Social
Services; the Minister of Health; the Minister of the Solicitor General; the Minister
of Finance; the Chief Medical Officer of Health; local MPs and MPPs; and the
Association of Municipalities of Ontario.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Rang, Councillor Traill,
Councillor Woo, and Councillor Zwart
Absent (1): Councillor Elhajjeh
Carried on a recorded vote (6 to 0)
9.2 Open Air Burning By-law Review (Councillor Zwart)
Resolution # GG-085-24
Moved by Councillor Zwart
Seconded by Councillor Woo
Whereas other municipalities have developed a mechanism to allow for
"recreational campfires in urban areas";
Now therefore be it resolved that Emergency and Fire Services Staff be directed
to prepare a report for the Fall of 2024 reviewing Clarington's Open Air Burning
By-law;
That the report contemplate the inclusion of a framework/regulations to allow
residential burning/campfires on properties that meet a defined size and location
threshold; and
That the review include best practices from other municipalities.
Carried
10. Confidential Items
10.1 LGS-019-24 - Mental Health Benefits
Resolution # GG-086-24
Moved by Councillor Woo
Seconded by Councillor Rang
That Report LGS-019-24, be received;
That the increase in mental health benefits and implementation plan as outlined
in Report LGS-019-24, be approved; and
That the Clarington Public Library, Museums and Archives be advised of the
renewal program, and that they continue to be invoiced for their portion of the
benefit program as applicable.
Carried
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10.2 FSD-019-24 - Elexicon Update May 2024
Closed Session
Resolution # GG-087-24
Moved by Councillor Woo
Seconded by Councillor Anderson
That, in accordance with Section 239 (2) of the MunicipalAct, 2001, as amended,
the meeting be closed for the purpose of discussing a matter that deals with:
• a trade secret or scientific, technical, commercial, financial or labour
relations information, supplied in confidence to the municipality or local
board, which, if disclosed, could reasonably be expected to prejudice
significantly the competitive position or interfere significantly with the
contractual or other negotiations of a person, group of persons, or
organization;
• a trade secret or scientific, technical, commercial or financial information
that belongs to the municipality or local board and has monetary value or
potential monetary value; and
• a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the
municipality or local board.
Carried
Rise and Report
The meeting resumed in open session at 11:43 a.m.
Mayor Foster advised that one item was discussed in "closed" session in
accordance with Section 239(2) of the Municipal Act, 2001 and one resolution
was passed to provide direction to Staff.
11. Adjournment
Resolution # GG-088-24
Moved by Councillor Rang
Seconded by Councillor Anderson
That the meeting adjourn at 11.43 a.m.
Carried
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