HomeMy WebLinkAboutLGS-017-24Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: May 6, 2024 Report Number: LGS-017-24
Submitted By:
Reviewed By:
Authored By:
Rob Maciver, Director of Legislative Services
Mary-Anne Dempster, CAO Resolution#: GG-083-24, C-059-24
Lindsey Turcotte, Committee Coordinator
File Number: By-law Number:
Report Subject: Appointments to the Accessibility Advisory Committee, Newcastle Hall
Board, Orono Business Improvement Area, and Samuel Wilmot Nature
Area Management Advisory Committee
Recommendations:
1.That Report LGS-017-24, and any related delegations or communication items, be
received;
2.That the resignation of Samantha Hansen, from the Samuel Wilmot Nature Area
Management Advisory Committee, Diana Stephenson, from the Orono Business
Improvement Area, and John Bate from the Committee of Adjustment Committee, be
received with thanks;
3.That Heather Maitland be appointed to the Orono Business Improvement Area until
December 31, 2026, or until a successor is appointed;
4.That the Committee consider the applications for appointments to the Accessibility
Advisory Committee, Newcastle Hall Board, and Samuel Wilmot Nature Area
Management Advisory Committee, and that the vote be conducted to appoint the
citizen representatives, in accordance with the Appointment to Boards and
Committees Policy; and
5.That all interested parties listed in Report LGS-017-24 and any delegations be
advised of Council’s decision.
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Report LGS-017-24
Report Overview
This report is intended to provide background information, regarding the vacancies on the
Accessibility Advisory Committee, Newcastle Hall Board, Orono Business Improvement Area
and the Samuel Wilmot Nature Area Management Advisory Committee to assist in the
appointment process.
1. Accessibility Advisory Committee (AAC)
1.1 At the March 4, 2024, General Government Committee meeting, Council approved the
new Terms of Reference, which included an increase in members to the AAC. The
Committee composition was changed from 7 to 8 citizen members.
1.2 The Committee requirements are as follows:
The majority of Committee members (at least 50 per cent) shall be persons with
disabilities. If this requirement is not met, the Committee can still meet while
vacancies are being advertised;
Members must be residents of Clarington;
Members must have awareness and knowledge of the Accessibility for
Ontarians with Disabilities Act (AODA) and its standards;
Members must have awareness and knowledge of disability and accessibility
issues;
Members must be familiar with Clarington’s goods, services, and facilities .
1.3 Currently, the AAC has 6 citizen members, therefore Committee may appoint 2
residents, who are persons with disabilities, for a term ending December 31, 2026, or
until a successor is appointed.
1.4 The following have put forward an application for consideration:
Allison Speight
Beverley Oda
Jeannine Raymond
Barbara Henn
Laura McClelland
Stacey Fuller
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Report LGS-017-24
2. Samuel Wilmot Nature Area Management Advisory
Committee (SWNAMAC)
2.1 At the March 4, 2024, General Government Committee meeting, Council approved the
new Terms of Reference, which included an increase in members for the SWNAMAC.
The Committee composition was changed from 10 to 11 citizen members.
2.2 The Committee requirements are as follows:
All members must be residents of Clarington, should possess various skills, and
participate in the implementation of the Environmental Management Plan (EMP).
The required skills are as follows:
o Technical– interpret the EMP, recommend the annual work plan and
provide leadership during the implementation of projects and monitoring.
o Public Relations – create a public relations strategy focusing on public
awareness, education, and promoting the site.
o Fundraising – create a fundraising strategy aimed at soliciting private
funds, donations-in-kind, and investigating charitable status.
o Volunteer support – responsible for soliciting volunteers and organizing
work programs.
The Committee shall be supported by volunteers, who can be any individuals from
the public who possess various skills or who have an interest in the site and are
willing to participate in protection/enhancement projects or other aspects such as
fundraising, writing, leading walking tours, tree planting, collecting litter, trailblazing,
etc.
2.3 The Clerk’s Division received a resignation from Samantha Hansen who was appointed
to the SWNAMAC in January 2023 for a term ending December 31, 2026, or until a
successor is appointed.
2.4 Currently, the Committee has 9 citizen members, therefore Committee may appoint 2
residents for a term ending December 31, 2026, or until a successor is appointed.
2.5 The following have put forward an application for consideration:
Kayla Stephens
Meg Vandenbrink
Gregory Smith
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Report LGS-017-24
3. Newcastle Hall Board
3.1 At the March 4, 2024, General Government Committee meeting, Staff were authorized
to re-advertise for the one remaining vacancy on the Board, for a term ending
December 31, 2024.
3.2 Accordingly, Committee may appoint one member to the Board, who must be a resident
of the Village of Newcastle. The following Village of Newcastle Residents have put
forward an application for consideration:
Deanne Frost
Vincent Wong
4. Orono Business Improvement Area (BIA)
4.1 The Orono BIA’s terms of reference state that four directors shall be selected by a vote
of the membership of the BIA and appointed by the Municipality.
4.2 The Clerk’s Division received a resignation from Diana Stephenson, who was appointed
to the Orono BIA in January 2023 for a term ending December 31, 2026 , or until a
successor is appointed. The BIA now has three members.
4.3 Accordingly, the Orono BIA has selected Heather Maitland as the fourth board member,
for Council appointment.
5. Committee of Adjustment (COA)
5.1 The Clerk’s Division received a resignation from John Bate, who was appointed to the
Committee of Adjustment in January 2023 for a term ending December 31, 2026, or
until a successor is appointed.
5.2 Accordingly, Committee may appoint one member to the COA for a term ending
December 31, 2026, or until a successor is appointed. Following our Appointment to
Boards and Committees Policy, Staff contacted the applicants on file and the following
have put their names forward for consideration:
Bernard Sanchez
Dave Brandreth
David Prashad
Emilia Gruyters
Funmi (Elizabeth) Adedeji
Jim Vinson
Kevin Thompson
Robert Livingstone
Sebastien Hersco
Wendy Partner
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6. Advertising and Applications
6.1 The Municipal Clerk’s Division placed an advertisement on the Municipality’s website,
www.clarington.net/Commitees, to fill the vacancies on the Accessibility Advisory
Committee, Samuel Wilmot Nature Area Management Advisory Committee, and the
Newcastle Hall Board.
6.2 To extend the reach of our advertisements for vacancies, the Clerk’s Division has
created a profile on the www.claringtonvolunteers.ca website. Vacancies on the above-
noted Committee’s were listed on the Clarington Volunteers website.
6.3 In accordance with the “Appointment to Boards and Committees Policy”, a confidential
application package has been attached, as Attachment 1 .
7. Financial Considerations
Not applicable.
8. Strategic Plan
L.4.1: Increase opportunities for civic engagement and public participation.
9. Concurrence
Not Applicable.
10. Conclusion
It is respectfully recommended that Committee consider the appointments to the
Accessibility Advisory Committee, Samuel Wilmot Nature Area Management Advisory
Committee, Orono Business Improvement Area, and the Newcastle Hall Board.
Staff Contact: Lindsey Turcotte, Committee Coordinator, 905-623-3379 ext. 2106 or
LTurcotte@clarington.net.
Attachments:
Attachment 1 – Confidential Application Package
Interested Parties:
The following interested parties will be notified of Council's decision:
All applicants
Accessibility Advisory Committee
Municipality of Clarington Page 6
Report LGS-017-24
Committee of A
Newcastle Village Community Hall Board
Orono Business Improvement Area
Samuel Wilmot Nature Area Management Advisory Committee