HomeMy WebLinkAboutFSD-023-24Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
May 6, 2024 Report Number: FSD-023-24
Sandra McKee
Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
Mary-Anne Dempster, CAO
By-law Number:
Date of Meeting:
Authored by:
Submitted By:
Reviewed By:
File Number:
Report Subject:
CL2024-3
High Street and O’Dell Street Reconstruction
Recommendations:
1.That Report FSD-023-24, and any related delegations or communication items, be
received;
2.That GIP Paving Inc. with a total bid amount of $1,507,333.84 (Net HST Rebate)
being the lowest compliant bidder meeting all terms, conditions and specifications of
CL2024-3 be awarded the contract for High Street and O’Dell Street Reconstruction;
3.That the total funds required for this project in the amount of $1,726,400.00 (Net
HST Rebate) which includes construction costs of $1,507,333.84 (Net HST Rebate)
and other related costs such as topographic survey, geotechnical investigation,
excess soil planning documents, tree inventory and impact assessment, material
testing, and contingencies of $219,066.16 (Net HST Rebate) be approved; and
4.That all interested parties listed in Report FSD-023-24, and any delegations be
advised of Council’s decision.
Resolution Number: GG-076-24
Municipality of Clarington Page 2
Report FSD-023-24
Report Overview
To request authorization from Council to award tender CL2024-3 High Street and O’Dell
Street Reconstruction to the lowest compliant bidder being GIP Paving Inc.
1. Background
1.1 Tender specifications were prepared by Planning and Infrastructure Services , the
Region of Durham and provided to the Purchasing Services Division.
1.2 The tender scope of work for the reconstruction of High Street and O’Dell Street
includes local storm sewer and structure removal and replacement, local sanitary sewer
and structure removal and replacement including replacement/relining of existing lot
connections, local watermain abandonment including removal and replacement of
service connections, installation of new watermain and subdrain, curb and gutter
installation, associated road and landscape work.
1.3 The work for this project is located in Bowmanville at the following locations:
High Street – Concession Street West to northern terminus (south of the CP Rail
Corridor)
O’Dell Street – High Street to western terminus (east of Elgin Street)
1.4 Tender CL2024-3 was issued by the Purchasing Services Division and advertised on
the Municipality’s website. The tender closed on April 22, 2024.
2. Analysis
2.1 Thirty-three plan takers downloaded the tender document. Four bids were received in
response to the tender call. The submissions were reviewed by the Purchasing Services
Division (see Attachment 1), and all were deemed compliant. The bid results were
forwarded to the Planning and Infrastructure Services Department for their review and
consideration.
2.2 After review and analysis by the Planning and Infrastructure Services Department and
the Purchasing Services Division, it was mutually agreed that the low compliant bidder,
GIP Paving Inc. be recommended for the award of tender CL2024 -3.
2.3 GIP Paving Inc. has successfully completed this type of work for the Municipality in the
past and as a result there was no need to do a reference check.
Municipality of Clarington Page 3
Report FSD-023-24
3. Financial Considerations
3.1 The total funds required for this project in the amount of $1,726,400.00 (Net HST
Rebate) which includes construction costs of $1,507,333.84 (Net HST Rebate) and
other related costs such as topographic survey, geotechnical investigation, excess soil
planning documents, tree inventory and impact assessment, material testing, and
contingencies of $219,066.16 (Net HST Rebate) is included in the approved Capital
Budget and will be funded from the following accounts:
Description Account Number Amount
High Street & O'Dell Street
Reconstruction 110-50-330-83332-7401 $790,000
High Street & O'Dell Street
Reconstruction- Region Recovery 110-50-330-83332-7402 $936,400
4. Strategic Plan
Not applicable.
5. Concurrence
5.1 This report has been reviewed by the Deputy CAO, Planning and Infrastructure Services
Department who concurs with the recommendations.
6. Conclusion
It is respectfully recommended that GIP Paving Inc., being the lowest compliant bidder
meeting specifications, be awarded the contract for tender CL2024-3 for High Street
and O’Dell Street Reconstruction.
Staff Contact: Sandra McKee, Acting Purchasing Manager, 905-623-3379 Ext 2210 or
smckee@clarington.net.
Attachments:
Attachment 1 – Bid Summary
Interested Parties:
List of Interested Parties available from Department.
Municipality of Clarington Page 4
Report FSD-023-24
Attachment 1 – Bid Summary
Municipality of Clarington
CL2024-3– High Street and O’Dell Street Reconstruction
Bid Summary
Bidder Total Bid
Including HST
Total Bid Net HST
Rebate
GIP Paving Inc. $1,673,827.87 $1,507,333.84
Nick Carchidi Excavating Limited 1,807,607.89 1,627,806.89
614128 Ontario Ltd. o/a T risan
Construction 1,972,722.02 1,776,497.28
Elirpa Construction & Materials Ltd. 2,088,972.29 1,881,184.25