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Home My WebLink AboutFSD-020-24Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee May 6, 2024 Report Number: FSD-020-24 David Ferguson Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology Mary-Anne Dempster, CAO By-law Number: Date of Meeting: Authored by: Submitted By: Reviewed By: File Number: Report Subject: CL2024-14 Concrete Curb and Sidewalk Repairs Recommendations: 1.That Report FSD-020-24, and any related delegations or communication items, be received; 2.That Epic Paving & Contracting Ltd. with a total estimated bid amount of $230,000 (Net HST Rebate) for the initial one-year term and an estimated five-year contract value of $1,150,000 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of CL2024-14 be awarded the contract for Concrete Curb and Sidewalk Repairs; 3.That pending satisfactory performance and price, the Purchasing Manager, in consultation with the Director of Public Works, be authorized to extend the contract for this service for up to four additional one-year terms; 4.That the total estimated funds required for this project for the first-year term in the amount of $230,000 (Net HST Rebate) be funded from the Sidwalk Mntce – Contract account; and 5.That all interested parties listed in Report FSD-020-24, and any delegations be advised of Council’s decision. Resolution Number: GG-079-24 Municipality of Clarington Page 2 Report FSD-020-24 Report Overview To request authorization from Council to award tender CL2024-14 for Concrete Curb and Sidewalk Repairs. 1. Background 1.1 Tender specifications for Concrete Curb and Sidewalk Repairs were prepared by the Public Works Division and provided to the Purchasing Services Division. 1.2 Tender CL2024-14 was issued by the Purchasing Services Division and advertised electronically on the Municipality’s website. 1.3 Thirty-five plan takers downloaded the tender document. 2. Analysis 2.1 The tender closed on April 12, 2024. 2.2 Thirteen bids were received in response to the tender call. 2.3 The bids were reviewed and tabulated by the Purchasing Services Division (see Attachment 1) and deemed compliant. The results were forwarded to the Public Works Division for their review and consideration. 2.4 After review and analysis by the Public Works Division and the Purchasing Services Division, it was mutually agreed that the low-compliant bidder, Epic Paving & Contracting Ltd., be recommended for award of tender CL2024-14. 2.5 Epic Paving & Contracting Ltd. has successfully completed work for the Municipality in the past. 3. Financial Considerations 3.1 The annual funding required for the first-year term in the estimated amount of $230,000 (Net HST Rebate) will be funded by the Municipality as provided. Future budget accounts include the funds required for the second, third, fourth, and fifth -year term terms. Description Account Number Amount Sidewalk Mntce – Contract 100-36-380-10733-7163 $230,000 Municipality of Clarington Page 3 Report FSD-020-24 3.2 Pricing submitted for Concrete Curb and Sidewalk Repairs is to remain firm for the first year of the contract. For future contract years, the unit prices would be adjusted on the anniversary date of the contract award by the annual percentage change in the most recent issuance of the Consumer Price Index (CPI), All Items, Ontario, as published by Statistics Canada and the pricing will remain firm for the contract year. 3.3 The total estimated contract is for one year plus four optional additional years is approximately $1,150,000 (Net HST Rebate). 3.4 Queries with respect to the department’s needs should be referred to the Director of Public Works. 4. Strategic Plan Not Applicable. 5. Concurrence This report has been reviewed by the Deputy CAO, Public Services and the Director of Public Works who concur with the recommendations. 6. Conclusion It is respectfully recommended that Epic Paving & Contracting Ltd. being the lowest compliant bidder, be awarded the contract for Concrete Curb and Sidewalk Repairs in accordance with the terms and conditions of Tender CL2024-14. Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 Ext. 2209 or dferguson@clarington.net. Attachments: Attachment 1 - Summary of Bid Results Interested Parties: List of Interested Parties available from Department. Municipality of Clarington Page 4 Report FSD-020-24 Attachment 1 to Report FSD-020-24 Municipality of Clarington Summary of Bid Results Tender CL2024-14 Concrete Curb and Sidewalk Repairs Bidder One-Year Total Bid (Net HST Rebate) Potential Five-Year Total Bid (Net HST Rebate) Epic Paving & Contracting Ltd. $104,960.35 $524,801.76 Avion Construction Group Inc. 105,830.40 529,152.00 May's Group 121,114.75 605,573.76 Shayk Construction Inc 122,061.12 610,305.60 ROYAL CROWN CONSTRUCTION 124,070.81 620,354.04 Quality Property Services 124,452.48 622,262.40 Emmacon Corp. 132,288.00 661,440.00 DIG-CON INTERNATIONAL LIMITED 144,448.32 722,241.60 Aloia Bros. Concrete Contractors Ltd. 156,075.93 780,379.63 FDS Construction Inc. 162,522.93 812,614.66 Vidan Roofing & Contracting Inc. 171,516.48 857,582.40 Aqua Tech Solutions Inc 199,245.06 996,225.31 GIP Paving Inc. 321,725.43 1,608,627.17 Note: The tender provided conservatively estimated project quantities and therefore, Epic Paving and Contracting Ltd.'s bid is significantly below the approved operating budget. The allocated 2024 budget for sidewalk and curb repairs is $230,000. The department will manage the contract quantities to maximize the amount of work that can be completed within the limit of the operating budget.