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Council Minutes
Date: March 25, 2024
Time: 6:30 p.m.
Location: Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Councillor G. Anderson, Councillor S. Elhajjeh, Councillor
L. Rang, Councillor C. Traill, Councillor W. Woo, Councillor
M. Zwart
Regrets: Mayor A. Foster
Staff Present: M. Dempster, R. Maciver, T. Pinn, C. Salazar, D. Speed,
J. Gallagher, M. Chambers
Other Staff Present: M. Machacek, J. MacLean, J. O'Meara
1. Call to Order
Councillor Anderson called the meeting to order at 6:32 p.m.
2. Moment of Reflection
Councillor Traill led the meeting in a moment of reflection.
3. Land Acknowledgement Statement
Councillor Traill recited the Land Acknowledgement Statement.
4. Declaration of Interest
There were no disclosures stated at this meeting.
5. Announcements
Members of Council announced upcoming community events and matters of
community interest.
6. Presentations / Delegations
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6.1 Jeffrey Abrams, Principles Integrity, regarding the Integrity Commissioner's
Annual Report from November 2022 to January 2024
Jeffrey Abrams, Principles Integrity, was present via electronic means regarding
the Integrity Commissioner's Annual Report from November 2022 to January 2024.
Jeffrey provided an overview of the Principles Integrity and explained they are the
Integrity Commissioner for approximately 60+ Ontario municipalities and other
public bodies. J. Abrams explained the role of the Integrity Commissioner, which
includes consulting, education, advisory, code of conduct complaints, and general
governance advice. Jeffrey explained that Clarington's engagement with the
Integrity Commissioner can be roughly divided into three areas including policy
development and education, advice and complaint investigation and resolution. J.
Adams highlighted ethical themes around the province, the rules against
disparagement, and concerns with members of Council overstepping their role.
Jeffrey concluded by thanking the Members of Council and that they look forward
to continuing to work with the Municipality of Clarington. J. Abrams answered
questions from the Members of Council.
Resolution # C-013-24
Moved by Councillor Elhajjeh
Seconded by Councillor Woo
That the Integrity Commissioner's Annual Report from November 2022 to January
2024, be received for information; and
That the presentation of Jeffrey Abrams, Principles Integrity, regarding the Integrity
Commissioner's Annual Report from November 2022 to January 2024, be received
with thanks.
Carried
6.2 Ron Hooper regarding the Discontinuation of Clarington's Task Force on
Affordable Housing (Report LGS-011-24 -Advisory Board and Committee's
Terms of Reference Update)
Ron Hooper was present regarding the discontinuation of Clarington's Task Force
on Affordable Housing (Report LGS-011-24 -Advisory Board and Committee's
Terms of Reference Update). Ron provided some history on the Task Force and
reviewed their mandate. R. Hooper explained that a Policy and a Tool Kit were
being developed by working with surrounding Municipalities to assist with setting
goals towards affordable housing options. Ron explained that were trying to
provide housing initiatives and potential tax rebates and some of the projects
including Parkview in Newcastle and the Habitat for Humanity project on Spry
Avenue in Bowmanville. R. Hooper noted that, unfortunately, the Task Force
struggled to obtain quorum at several meetings which slowed down the progress.
Ron requested that the dissolution of the Task Force be reconsidered and is
disappointed that there was no consultation prior to this resolution. R. Hooper
asked if the Task Force is dissolved, then perhaps sub -committees of the CIP's can
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be created. Ron concluded by asking the Members of Council to reconsider this
decision and answered questions form the Members of Council.
6.3 Joanne France regarding report LGS-008-24 - Municipal Regulation of
Encampments
Joanne France was not present at the meeting.
7. Consent Agenda
7.1 Council and Standing Committee Minutes
Resolution # C-014-24
Moved by Councillor Rang
Seconded by Councillor Elhajjeh
That all items listed in Sections 7.11 and 7.1.3, be approved on consent.
Carried
7.1.1 Minutes of a Regular Meeting of Council dated February 26, 2024
7.1.3 Minutes of the Special General Government Committee meeting dated March
5, 2024
7.1.2 Minutes of the General Government Committee Meeting dated March 4, 2024
Resolution # C-015-24
Moved by Councillor Elhajjeh
Seconded by Councillor Rang
That all the Items in 7.1.2. Minutes of the General Government Committee Meeting
dated March 4, 2024, be approved with the exception of Items 6.5, 6.12 and 9.2.
Carried
Item 6.5 - PUB-005-24 - Bowmanville Dog Park Lighting Update
Resolution # C-016-24
Moved by Councillor Traill
Seconded by Councillor Rang
That Report PUB-005-24, and any related delegations or communication items, be
received; and
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That Council direct Staff in the Infrastructure division to include a project for the
installation of a hardwired lighting system for the Bowmanville Leash Free Park in
the 2025 Budget, with funds to be provided from the Parks Reserve or Municipal
Capital Works Reserve Fund.
Yes (5): Councillor Anderson, Councillor Elhajjeh, Councillor Rang, Councillor
Traill, and Councillor Zwart
No (1): Councillor Woo
Absent (1): Mayor Foster
Carried on a recorded vote (5 to 1)
Item 6.12 - LGS-011-24 - Advisory Board and Committee's Terms of
Reference Update
Resolution # C-017-24
Moved by Councillor Traill
Seconded by Councillor Rang
That Report LGS-011-24, and any related delegations or communication items, be
received;
That Resolution #GPA-008-04, regarding the Protocol for Council —Appointed
Advisory Committees, approved in 2004, be rescinded;
That the matter of Clarington's Task Force on Affordable Housing be referred to
Staff to prepare a new Terms of Reference taking into consideration the proposals
made in Mr. Hooper's delegation regarding Clarington's Task Force on Affordable
Housing;
That the Tourism Advisory Committee be discontinued;
That the proposed new Terms of References for Clarington's Advisory Committees,
as Attachments 1 through 7 to Report LGS-011-23, be approved;
That Staff be directed to advertise for the vacancies on the Accessibility Advisory
Committee and Samuel Wilmot Nature Area Management Advisory Committee;
and
That all interested parties listed in Report LGS-011-24, and any delegations be
advised of Council's decision.
Carried Later in the Meeting, see following motion
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Recess
Resolution # C-018-24
Moved by Councillor Traill
Seconded by Councillor Zwart
That the Council recess for 5 minutes.
Carried
March 25, 2024
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The meeting reconvened at 7:46 p.m. with Councillor Anderson in the Chair.
The foregoing Resolution #C-018-24 was then put to a vote and carried.
7.1.2.1 Councillor Zwart - Procedural By-law Amendment
Resolution # C-019-24
Moved by Councillor Zwart
Seconded by Councillor Woo
That the Municipal Clerk be directed to prepare a report for possible wording
changes to the Procedural By-law, as follows:
Require all requests for delegations to outline their subject, their address,
their reason for delegating, their desired action requested of Council, and
any supporting documentation.
2. For matters which are more properly within the responsibility of staff, the
Clerk shall notify the proposed delegate that the delegation shall not be
listed on the agenda and shall direct the proposed delegate to the
appropriate department. The delegation shall not be listed on an agenda
until staff has had the opportunity to address the matter.
3. Not allow delegations who are there for the sole purpose of generating
publicity for an event.
4. Not allow candidates, or nominees, for a political party.
5. Regarding decorum, add the following clause as follows:
a. "No person shall make detrimental comments, or speak ill of, or malign
the integrity of staff, the public or Council and Committee."
b. Members of the public shall be respectful of Council, staff, delegations,
and all attendees at the meeting by refraining from public outbursts,
heckling, shouting, making comments, or behaviour intended to disrupt
the debate, discussion and/or general proceedings.
c. Attendees shall not engage in conversations, display placards or props.
6. Change the time limit for delegations from ten minutes to seven minutes,
with a single extension of up to three minutes by majority vote. Should there
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be more than one individual that registers to speak as a group, the group
shall be allotted up to ten minutes to delegate.
7. That the time limit for Members of the Public to speak at Public Meetings be
changed from ten minutes to five minutes.
8. That the time limit for Staff and Consultant presentations at Public Meetings
be added to the Procedural By-law as 20 minutes.
That all interested parties be advised of Council's decision.
Carried as Amended, see following motions
Resolution # C-020-024
Moved by Councillor Traill
Seconded by Councillor Zwart
The foregoing Resolution #C-019-24 be divided to consider Paragraph 6
and 7 separately.
Carried
Resolution # C-021-024
Moved by Councillor Traill
Seconded by Councillor Zwart
That the foregoing Resolution #C-019-24 be amended by replacing the
following sentence, in Paragraph 6:
"Change the time limit for delegations from ten minutes to five minutes, with
a single extension of up to five minutes by majority vote."
With the following sentence:
"Change the time limit for delegations remain at ten minutes." and
That the following be added as Paragraph 7:
"That the time limit for Members of the Public to speak at Public Meetings
remain at ten minutes."
Motion Withdrawn
Resolution # C-022-24
Moved by Councillor Zwart
Seconded by Councillor Traill
That the foregoing Resolution #C-019-24 be amended by replacing the
following sentence, in Paragraph 6:
That the time limit for delegations from ten minutes to five minutes, with a
single extension of up to five minutes by majority vote."
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With the following sentence:
"Change the time limit for delegations remain at ten minutes." and
That the following be added as Paragraph 7:
"That the time limit for Members of the Public to speak at Public Meetings
be changed from 10 minutes to five."
Motion Divided, see following motion
Resolution # C-023-24
Moved by Councillor Traill
Seconded by Councillor Zwart
The foregoing Resolution #C-022-24 be divided to consider Paragraph 6
and 7 separately.
Carried
Resolution # C-024-24
Moved by Councillor Traill
Seconded by Councillor Zwart
That the foregoing Resolution #C-022-24 be amended by replacing the
following sentence, in Paragraph 6:
"Change the time limit for delegations from ten minutes to five minutes, with
a single extension of up to five minutes by majority vote."
With the following sentence:
"That the time limit for delegations remain at ten minutes."
Yes (2): Councillor Traill, and Councillor Zwart
No (4): Councillor Anderson, Councillor Elhajjeh, Councillor Rang, and Councillor
Woo
Absent (1): Mayor Foster
Motion Lost on a recorded vote (2 to 4)
Resolution # C-025-24
Moved by Councillor Zwart
Seconded by Councillor Woo
That the following be added as Paragraph 7:
"That the time limit for Members of the Public to speak at Public Meetings
be changed from 10 minutes to five minutes."
Carried
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Resolution # C-026-24
Moved by Councillor Rang
Seconded by Councillor Traill
The foregoing Resolution #C-019-24 be divided to consider Paragraph 1
and 8 separately.
Carried
Resolution # C-027-24
Moved by Councillor Rang
Seconded by Councillor Elhajjeh
That the foregoing Resolution #C-019-24 be amended by replacing the
following sentence, in Paragraph 1:
"Require all requests for delegations to outline their subject, their address,
their reason for delegating, their desired action requested of Council, and
any supporting documentation."
With the sentence:
"Require all requests for delegations to be accompanied by a written
summary, to be included in the Agenda, outlining their subject, their
address, their reason for delegating, their desired action requested of
Council, and any supporting documentation."
Carried
Resolution # C-028-24
Moved by Councillor Zwart
Seconded by Councillor Elhajjeh
That the time limit for Staff and Consultant presentations at Public Meetings
be added to the Procedural By-law as 20 minutes.
Carried
The remainder of Resolution #C-019-24 was then put to a vote and carried
as amended.
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Main Motion as Amended
Resolution # C-029-24
Moved by Councillor Zwart
Seconded by Councillor Woo
That the Municipal Clerk be directed to prepare a report for possible wording
changes to the Procedural By-law, as follows:
Require all requests for delegations to be accompanied by a written
summary, to be included in the Agenda, outlining their subject, their
address, their reason for delegating, their desired action requested of
Council, and any supporting documentation.
2. For matters which are more properly within the responsibility of staff, the
Clerk shall notify the proposed delegate that the delegation shall not be
listed on the agenda and shall direct the proposed delegate to the
appropriate department. The delegation shall not be listed on an agenda
until staff has had the opportunity to address the matter.
3. Not allow delegations who are there for the sole purpose of generating
publicity for an event.
4. Not allow candidates, or nominees, for a political party.
5. Regarding decorum, add the following clause as follows:
a. "No person shall make detrimental comments, or speak ill of, or malign
the integrity of staff, the public or Council and Committee."
b. Members of the public shall be respectful of Council, staff, delegations,
and all attendees at the meeting by refraining from public outbursts,
heckling, shouting, making comments, or behaviour intended to disrupt
the debate, discussion and/or general proceedings.
c. Attendees shall not engage in conversations, display placards or props.
6. Change the time limit for delegations from ten minutes to seven minutes,
with a single extension of up to three minutes by majority vote. Should there
be more than one individual that registers to speak as a group, the group
shall be allotted up to ten minutes to delegate.
7. That the time limit for Members of the Public to speak at Public Meetings be
changed from ten minutes to five minutes.
8. That the time limit for Staff and Consultant presentations at Public Meetings
be added to the Procedural By-law as 20 minutes.
That all interested parties be advised of Council's decision.
Carried
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7.1.2.2 Correspondence from Rege Harren, Regarding Item 9.2 of the General
Government Committee Minutes dated March 4, 2024
Correspondence from Rege Harren, regarding Item 9.2 of the General
Government Committee Minutes dated March 4, 2024, was considered
during Item 7.1.2.
7.1.2.3 Correspondence from Brian O'Connor and Morgan Jarvis O'Connor of
K9 Central, regarding Item 5.1 of the General Government Committee
Minutes dated March 4, 2024
Correspondence from Brian O'Connor and Morgan Jarvis O'Connor of K9
Central, regarding Item 5.1 of the General Government Committee Minutes
dated March 4, 2024, was considered during Item 7.1.2.
7.1.4 Minutes from the Planning and Development Committee meeting dated
March 18, 2024
Resolution # C-030-24
Moved by Councillor Rang
Seconded by Councillor Elhajjeh
That the Items in 7.1.4, Minutes of the Planning and Development Committee
dated March 18, 2024, be approved on consent, with the exception of Items 6.7
and 9.1.
Carried
Item 6.7 - PDS-013-24 - Removal of Holding — 499 Port Darlington Road,
Bowmanville (Aquaview)
Resolution # C-031-24
Moved by Councillor Traill
Seconded by Councillor Rang
That Report PDS-013-24, and any related delegations or communication items, be
received;
That the rezoning application, submitted by Bowmanville Lakebreeze East Village
Ltd., for the removal of the Holding symbol at 499 Port Darlington Road,
Bowmanville, be approved;
That Staff be directed to meet with the developer and Clarington Emergency & Fire
Services to discuss alternatives that address issues of public safety, costs, and
timing for inclusion in the site plan agreement, to the satisfaction of the Deputy
CAO Planning & Infrastructure; and
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That all interested parties listed in Report PDS-013-24, and any delegations be
advised of Council's decision.
Yes (1): Councillor Traill
No (5): Councillor Anderson, Councillor Elhajjeh, Councillor Rang, Councillor Woo,
and Councillor Zwart
Absent (1): Mayor Foster
Motion Lost on a recorded vote (1 to 5)
Resolution # C-032-24
Moved by Councillor Woo
Seconded by Councillor Elhajjeh
That Report PDS-013-24, and any related delegations or communication items, be
received;
That the rezoning application submitted by Bowmanville Lakebreeze East Village
Ltd. for the removal of the Holding symbol at 499 Port Darlington Road,
Bowmanville, be refused by Council, as conditions related to the removal of the
Hold have not been completed; and
That all interested parties listed in Report PDS-013-24, and any delegations be
advised of Council's decision.
Yes (5): Councillor Anderson, Councillor Elhajjeh, Councillor Rang, Councillor Woo,
and Councillor Zwart
No (1): Councillor Traill
Absent (1): Mayor Foster
Carried (5 to 1)
Item 9.1- Parking on Clarington Streets
Resolution # C-033-24
Moved by Councillor Rang
Seconded by Councillor Elhajjeh
Whereas existing and new neighborhoods are experiencing a transition to higher
densities through additional dwelling units, increasing rates of car ownership, and
changing demographics to multigenerational living;
And whereas new neighborhood designs in particular townhouse developments,
are being proposed with narrower frontages and shallow lots reducing the
possibility of accommodating more than one parking space forcing residents to
park on the street, take over visitor parking, and convert fronts yards to parking;
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And whereas these new dense neighborhood designs increase the safety risk for
children, pedestrians, and create operational constraints for municipal operations
like emergency response and snow removal;
Now therefore be it resolved that Staff report back on the following:
a. additional measures to design standards and zoning that could improve on -
street parking and visitor parking plans for new neighbourhoods;
b. review of parking opportunities within existing neighbourhoods and
implement methods to improve parking conflicts through additional signage
and enforcement;
c. include amendments to the Boulevard By-law.
Yes (6): Councillor Anderson, Councillor Elhajjeh, Councillor Rang, Councillor
Traill, Councillor Woo, and Councillor Zwart
Absent (1): Mayor Foster
Carried on a recorded vote (6 to 0)
7.2 Advisory Committee and Local Board Minutes
Resolution # C-034-24
Moved by Councillor Elhajjeh
Seconded by Councillor Rang
That all Items listed in 7.2, be approved on consent.
Carried
7.2.1 Minutes of the Clarington Agricultural Advisory Committee meeting dated
January 11 and February 8, 2024
7.2.2 Minutes of the Clarington Accessibility Advisory Committee meeting dated
January 30 and February 13, 2024
7.2.3 Minutes of the Clarington Heritage Committee meeting dated February 20,
2024
7.2.4 Minutes of the Bowmanville Santa Claus Parade Committee meeting dated
February 21, 2024
7.2.5 Minutes of the Tyrone Community Hall Board meeting dated February 21,
2024
7.2.6 Minutes of the Tyrone Community Hall Board AGM meeting dated February
21, 2024
7.2.7 Minutes of the Clarington Diversity Advisory Committee meeting dated
March 14, 2024
7.2.8 Minutes of the Newcastle Arena Board meeting dated February 13, 2024
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7.3 Communications
7.4 Staff Reports and Staff Memos
7.4.1 PUB-006-24 - Communications and Interoperability Radio System Use
Adhesion Agreement
Resolution # C-035-24
Moved by Councillor Zwart
Seconded by Councillor Traill
That Report PUB-006-24, and any related delegations or communication items, be
received; and
That Council approves the signing by the Mayor of the revised , adding Elexicon as
a partner.
Carried
7.5 By-laws
Resolution # C-036-24
Moved by Councillor Zwart
Seconded by Councillor Woo
That leave be granted to introduce By-laws 2024-009 to 2024-013; and
That the said by-laws be approved.
Carried
7.5.1 2024-009 - Being a by-law to promote the safe and orderly use of public
spaces, to protect infrastructure
7.5.2 2024-010 - Being a by-law to provide for the establishment and adoption of
an Emergency Management Program for the Municipality of Clarington
7.5.3 2024-011 - Being a by-law to establish certain lands as public highways
7.5.4 2024-012 - Being a By-law to establish, lay out and dedicate certain lands as
public highways in the Municipality of Clarington,
7.5.5 2024-013 - Being a By-law to establish, lay out and dedicate certain lands as
public highways in the Municipality of Clarington
8. Items for Separate Discussion
9. Business Arising from Procedural Notice of Motion
10. Unfinished Business
11. Confidential Items
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12. Confirming By -Law
Resolution # C-037-24
Moved by Councillor Traill
Seconded by Councillor Zwart
That leave be granted to introduce By-law 2024-014, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting
held on the 25th day of March 2024; and
That the said by-law be approved.
Carried
13. Adjournment
Resolution # C-038-24
Moved by Councillor Traill
Seconded by Councillor Woo
That the meeting adjourn at 8:48 p.m.
Carried
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