HomeMy WebLinkAbout2024-04-08Cbr•
ngton
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
General Government Committee
Minutes
Date: April 8, 2024
Time: 9:30 a.m.
Location: Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor C. Traill, Councillor M. Zwart
Regrets: Councillor L. Rang, Councillor W. Woo
Staff Present: M. Dempster, J. Newman, L. Patenaude, R. Maciver, T. Pinn, C.
Salazar, D. Speed, J. Gallagher
Other Staff Present: P. Da Silva, K. Ferguson
1. Call to Order
Mayor Foster called the meeting to order at 9:32 a.m.
2. Land Acknowledgement Statement
Councillor Zwart led the meeting in the Land Acknowledgement Statement.
Suspend the Rules
Resolution # GG-048-24
Moved by Councillor Zwart
Seconded by Councillor Elhajjeh
That the Rules of Procedure be suspended to add an additional item to the
Agenda, as Item 10.1, regarding Ontario Power Generation Host Community
Agreement.
Carried
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
1
General Government Committee Minutes
April 8, 2024
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
5. Presentations/Delegations
5.1 Delegation by Lynn Jeffs, Ambassador, Gems for Gems, Regarding Report
PUB-008-24 Hope's Cradle Referral
Lynn Jeffs, Ambassador, Gems for Gems, was present regarding Report PUB-
008-24 Hope's Cradle Referral. Using an electronic presentation, Lynn provided
an overview of the Bowmanville Hope's Cradle which was created in May 2023.
L. Jeffs stated the concerns addressed by Durham Children's Aid Society and
Durham Regional Police Service. Lynn noted that the Program Supervisor for the
Ministry of Children and Social Services stated that the cradle is not a provincial
matter. L. Jeffs explained that the cradle is a safe option, and it supports both
mothers and babies. Lynn added that Clarington has been supportive to date, but
a decision to not pursue the cradle will reflect badly on Clarington. L. Jeffs stated
that Council has the authority and should demand the official opening of Hope's
Cradle in Clarington immediately. L. Jeffs answered questions from Members of
Committee.
Alter the Agenda
Resolution # GG-049-24
Moved by Councillor Anderson
Seconded by Councillor Zwart
That the Agenda be altered to consider Item 8.1, Report PUB-008-24 Hope's
Cradle Referral, at this time.
Carried
8. Unfinished Business
8.1 PUB-008-24 - Hopes Cradle Referral
Resolution # GG-050-24
Moved by Councillor Zwart
Seconded by Councillor Anderson
That Report PUB-008-24, and any related delegations or communication items,
be received;
That the Hope's Cradle remain operational;
That a formal announcement be made; and
That all interested parties listed in Report PUB-008-24, and any delegations be
advised of Council's decision.
Carried
2
General Government Committee Minutes
April 8, 2024
5. Presentations/Delegations
5.2 Presentation from Jennifer Hess, Manager, Investment Services, and Keith
Taylor, Chief Investment Officer, ONE Investment, Regarding Report FSD-
015-24 Adoption of Prudent Investor Standard and Agreement with ONE JIB
Jennifer Hess, Manager, Investment Services, and Keith Taylor, Chief Investment
Officer, ONE Investment, were present regarding Report FSD-015-24 Adoption of
Prudent Investor Standard and Agreement with ONE JIB. Using an electronic
presentation, Jennifer provided the background of ONE Investment, including
ONE Investment Municipal Clients, benefits, governance, and legislation and
regulation. J. Hess provided an overview of ONE Joint Investment Board,
including the roles under the prudent investment program. Keith explained the
background of the ONE Investment OCIO provider and the benefits of OCIO. K.
Taylor provided an overview of the future growth of the model. Keith answered
questions from Members of Committee.
Alter the Agenda
Resolution # GG-051-24
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That the Agenda be altered to consider Item 6.5, Report FSD-015-24 Adoption of
Prudent Investor Standard and Agreement with ONE JIB, at this time.
Carried
6.5 FSD-015-24 -Adoption of Prudent Investor Standard and Agreement with
ONE JIB
Resolution # GG-052-24
Moved by Councillor Anderson
Seconded by Councillor Zwart
That Report FSD-015-24, and any related delegations or communication items,
be received;
That the By-law attached to Report FSD-015-24, as attachment 1, be approved
with the effective date to be determined upon the successful execution of the
agreement with ONE JIB;
That the Draft Investment Policy, as attachment 2, be approved with the same
effective date as the by-law mentioned above, and that Staff be directed to
update references in the policy for the effective date of the prudent investor
standard;
That Policy CP-003 Investment Policy be renamed, Policy CP-003 Investment
Policy (Legal List);
3
General Government Committee Minutes
April 8, 2024
That the Mayor and CAO be authorized to execute the agreement with ONE JIB,
substantially in the form as included as Attachment #3 to Report FSD-015-24;
That the Deputy CAO, Finance and Technology/Treasurer be directed to
complete the required documentation client questionnaire; and
That all interested parties listed in Report FSD-015-24, and any delegations be
advised of Council's decision.
Carried
5. Presentations/Delegations
5.3 Presentation from Rob Maciver, Deputy CAO/Solicitor, Regarding Report
LGS-016-24 Site Alteration By-law Update
Rob Maciver, Deputy CAO/Solicitor, was present regarding Report LGS-016-24
Site Alteration By-law Update. Using an electronic presentation, Rob provided an
overview of the Site Alteration By-law, legislative background, and public
consultation. R. Maciver outlined the proposed changes to the by-law including
prohibitions, exemptions, permits, fees, and enforcement. Rob provided an
overview of the public awareness initiatives including public education, inclusion
in the Municipal Law Enforcement Communications Plan, reporting "Hotline", and
consistent enforcement. R. Maciver answered questions from Members of
Committee.
6. Consent Agenda
Resolution # GG-053-24
Moved by Councillor Traill
Seconded by Councillor Elhajjeh
That all items listed in Section 6, with the exception of Items 6.11, and 6.12, be
approved on consent, in accordance with the Agenda.
Carried
6.1 FSD-011-24 - 2023 Annual Statement of Cash -in -Lieu of Parkland
Resolution # GG-054-24
That Report FSD-011-24, and any related delegations or communication items,
be received for information.
6.2 FSD-012-24 - 2023 Annual Building Permit Fees Report
Resolution # GG-055-24
That Report FSD-012-24 be received for information.
12
General Government Committee Minutes
April 8, 2024
6.3 FSD-013-24 - 2023 Annual Statement of Development Charges Reserve
Funds
Resolution # GG-056-24
That Report FSD-013-24, and any related delegations or communication items,
be received for information.
6.4 FSD-014-24 - 2023 Investments Annual Report
Resolution # GG-057-24
That Report FSD-014-24, and any related delegations or communication items,
be received; and
That all interested parties listed in Report FSD-014-24, and any delegations be
advised of Council's decision.
6.6 FSD-016-24 - Project Management Services - Operations Depot, Fire Station
and Fire Training Facility
Resolution # GG-058-24
That Report FSD-016-24, and any related delegations or communication items,
be received;
That the proposal received from Colliers Project Leaders Inc. being the most
responsive bidder meeting all terms, conditions and specifications of RFP2024-3
be awarded the contract for the provision of Project Management Services for the
new Operations Depot, Fire Station and Fire Training Facility;
That the funds required for this project in the amount of $522,700.42 (Net HST
Rebate) be funded from the approved budget; and
That all interested parties listed in Report FSD-016-24, and any delegations be
advised of Council's decision.
6.7 FSD-017-24 -Veteran's Square and Courtyard Revitalization
Resolution # GG-059-24
That Report FSD-017-24, be received;
That J. Hoover Ltd with a total bid amount of $1,301,771.41 (Net HST Rebate)
being the lowest compliant bidder meeting all terms, conditions and
specifications of tender CL2024-5 including all provisional items, be awarded the
contract for the landscaping and renovations of the Veteran's Square and
Courtyard, as required by the Community Services Division;
5
6.9
6.10
General Government Committee Minutes
April 8, 2024
That the total funds required for this project is $1,359,672.85 (Net HST Rebate),
which includes construction costs of $1,301,771.41 (Net HST Rebate) and other
related costs such as design, inspection, testing, contract administration and
contingencies of $57,901.44 (Net HST Rebate) is in the approved budget
allocation as provided and be funded from the following accounts:
Description Account Number Amount
Veteran's Square Rehabilitation
Building and Property
Improvements
110-42-421-84232-
7401
110-42-421-83718-
7401
$1,050,050.00
$309,622.85
That all interested parties listed in Report FSD-017-24, and any delegations be
advised of Council's decision.
LGS-014-24 - Clarington's 2024-2027 IDEA Strategy
Resolution # GG-060-24
That Report LGS-014-24, and any related delegations or communication items,
be received;
That the 2024-2027 Inclusion, Diversity, Equity and Anti -Racism (IDEA) Strategy
attached to Report LGS-014-24, as Attachment 1, be approved; and
That all interested parties listed in Report LGS-014-24, and any delegations be
advised of Council's decision.
LGS-015-24 - 2024-2028 Multi -Year Accessibility Plan
Resolution # GG-061-24
That Report LGS-015-24, and any related communication items, be received;
That the 2024-2028 Multi -Year Accessibility Plan, attached to Report LGS-015-
24, as Attachment 1, be approved;
That the 2024-2028 Multi -Year Accessibility Plan be posted on Clarington's
website in accordance with Regulations; and
That all interested parties listed in Report LGS-015-24 be advised of Council's
decision.
LGS-016-24 - Site Alteration By-law Update
Resolution # GG-062-24
That Report LGS-016-24, and any related delegations or communication items,
be received;
n
General Government Committee Minutes
April 8, 2024
That the Site Alteration By-law included as Attachment 2 to Report LGS-016-24,
be enacted; and
That all interested parties listed in Report LGS-016-24, and any delegations, be
advised of Council's decision.
6.11 PUB-007-24 - Traffic and Parking Bylaw Amendment - Speed Limit
Reduction in School Zones
Resolution # GG-063-24
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That Report PUB-007-24, and any related delegations or communication items,
be received;
That the By-law attached to Report PUB-007-24, as attachment 1, be approved;
That up to $70,000 from the Municipal Capital Works Reserve Fund be used to
fund the additional signage required; and
That all interested parties listed in Report PUB-007-24, and any delegations be
advised of Council's decision.
Amendment
Resolution # GG-064-24
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That the foregoing Resolution GG-063-24 be amended by adding the following
after paragraph I
That Staff be directed to engage Durham Region to request they match
Clarington's criteria for speed limits in school zones;
That Staff engage the School Board Trustees for their comments and
support;
Carried
7
General Government Committee Minutes
April 8, 2024
Amendment
Resolution # GG-065-24
Moved by Councillor Zwart
Seconded by Councillor Anderson
That the foregoing Resolution #GG-063-24 be amended by adding the following
before the last paragraph:
That Staff request the Ministry of Transportation to reduce speeds on
Highway 35/115, in the area of Clarke Highschool.
Carried
Main Motion as Amended
Resolution # GG-066-24
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That Report PUB-007-24, and any related delegations or communication items,
be received;
That the By-law attached to Report PUB-007-24, as attachment 1, be approved;
That up to $70,000 from the Municipal Capital Works Reserve Fund be used to
fund the additional signage required;
That Staff be directed to engage Durham Region to request they match
Clarington's criteria for speed limits in school zones;
That Staff engage the School Board Trustees for their comments and support;
That Staff request the Ministry of Transportation to reduce speeds on Highway
35/115, in the area of Clarke Highschool; and
That all interested parties listed in Report PUB-007-24, and any delegations be
advised of Council's decision.
Carried
6.12 CAO-002-24 - The Perfect Storm - Impact of Provincial Changes on our
Community
Resolution # GG-067-24
Moved by Councillor Anderson
Seconded by Councillor Zwart
That Report CAO-002-24, and any related delegations or communication items,
be received;
n.
General Government Committee Minutes
April 8, 2024
That Council request the Province stop using CMHC data to validate housing
starts, but as a starting point, and allow Municipalities to identify any
inconsistencies with tangible evidence prior to making a funding decision;
That Fiscal Impact Assessments be undertaken for all Secondary Plans
(inclusive of those completed) to understand the full impact of the legislative
changes on each, in particular parkland and DC revenues, and report back to
Council prior to any further approvals (inclusive of development application
approvals);
That a communications campaign be undertaken to explain the impact of the
changes that are beyond our control, and how they will impact our community —
both now and into the future;
That this report be forwarded to all Ontario municipalities with housing targets,
the Province of Ontario, and the Members of Provincial Parliament representing
Clarington; and
That all interested parties listed in Report CAO-002-24, and any delegations be
advised of Council's decision.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Traill,
and Councillor Zwart
Absent (2): Councillor Rang, and Councillor Woo
Carried on a recorded vote (5 to 0)
7. Items for Separate Discussion
7.1 PUB-009-24 - Orono Town Hall 125th Anniversary — Funding Request
Resolution # GG-068-24
Moved by Councillor Zwart
Seconded by Councillor Traill
That Report PUB-009-24, and any related delegations or communication items,
be received;
That the funding request from the Orono Town Hall Board to assist with the
events identified as part of their 125t" anniversary be received with thanks; and
That all interested parties listed in Report PUB-009-24, and any delegations be
advised of Council's decision.
Carried
9
General Government Committee Minutes
April 8, 2024
9. New Business
9.1 Homelessness Crisis (Councillor Rang)
In accordance with Section 7.16.8 of the Procedural By-law 2023-033, the matter
was not considered as Councillor Rang sent regrets for this meeting.
10. Confidential Items
Suspend the Rules
Resolution # GG-069-24
Moved by Councillor Elhajjeh
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to extend the meeting until 12:30
p.m.
Carried
Recess
Resolution # GG-070-24
Moved by Councillor Anderson
Seconded by Councillor Zwart
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 11:57 a.m. with Mayor Foster in the Chair.
Closed Session
Resolution # GG-071-24
Moved by Councillor Elhajjeh
Seconded by Councillor Anderson
That, in accordance with Section 239 (2) of the MunicipalAct, 2001, as amended,
the meeting be closed for the purpose of discussing a matter that deals with the
following:
• litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board;
• advice that is subject to solicitor -client privilege, including communications
necessary for that purpose;
• information explicitly supplied in confidence to the municipality or local
board by Canada, a province or territory or a Crown agency of any of
them; and
10
General Government Committee Minutes
April 8, 2024
• a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the
municipality or local board.
Carried
10.1 Ontario Power Generation Host Community Agreement
Rise and Report
The meeting resumed in open session at 12:56 p.m.
Mayor Foster advised that one item was discussed in "closed" session in
accordance with Section 239(2) of the Municipal Act, 2001 and one resolution
was passed to provide direction to Staff.
11. Adjournment
Resolution # GG-072-24
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That the meeting adjourn at 12:57 p.m.
Carried
11