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Report To: Council
Date of Meeting: March 25, 2024 Report Number: PUB-006-24
Submitted By:
Reviewed By:
Authored by:
Lee-Ann Reck, Deputy CAO, Public Services
Trevor Pinn, Deputy CAO, Finance and Technology Resolution#: C-035-24
Deputy Chief Randy Cowan
File Number: By-law Number:
Report Subject: Communications and Interoperability Radio System Use Adhesion
Agreement
Recommendations:
1.That Report PUB-006-24, and any related delegations or communication items, be
received;
2.That Council approves the signing by the Mayor of the revised Communications and
Interoperability Radio System Use Adhesion Agreement, adding Elexicon as a
partner.
Municipality of Clarington Page 2
Report PUB-006-24
Report Overview
Clarington is part of the existing Communications Interoperability and Radio System Use
Adhesion Agreement. The Agreement allows Clarington Emergency and Fire Services and
Clarington Public Works to use the Regional radio system. Elexicon would like to join the
Regional system and as such the Agreement requires amendment and authorization by all
parties.
1. Background
Interoperable Radio System
1.1 The Regional Radio system is owned by Durham Region and used by all 8 mun icipal
fire services in Durham Region, all municipal Public Works Departments, Region of
Durham Paramedic Services, Durham Region Police Services, and Durham Region
Public Works
1.2 Each user group has their own Tact Channels that are used exclusively by them.
1.3 In the event that user groups need to communicate with each other during an
emergency event, including mutual aid requests, user groups can switch to an
interoperable Tact Channel, improving communication effectiveness.
2. Discussion
Elexicon Request
2.1 Elexicon has requested to join the Radio System User Group. The Region has
approved their request and has circulated the revised agreement to all user groups for
their authorization. (Attachment 1)
2.2 In Clarington, the authorization to approve the amended a greement is with Council.
2.3 Clarington Emergency and Fire Services (CEFS) is recommending that Council approve
this request as it will improve communication between Elexicon and CEFS during
emergency operations.
3. Financial Considerations
3.1 The addition of Elexicon as a partner in the Agreement is anticipated to reduce the
financial contributions required of existing user groups.
Municipality of Clarington Page 3
Report PUB-006-24
4. Strategic Plan
4.1 The recommendations in this report are closely aligned with the strategic priority to
support the proactive management of community safety and well-being.
5. Concurrence
This report has been reviewed by the Deputy CAO/Solicitor, Legislated Services who
concurs with the recommendations.
6. Conclusion
It is respectfully recommended that Council authorize the Mayor and Clerk to sign the
revised Communications and Interoperability Radio System Use Adhesion Agreement,
adding Elexicon as a partner.
Staff Contact: Randy Cowan, Deputy Fire Chief, Rcowan@clarington.net.
Attachments:
Attachment 1 - Communications and Interoperability Radio System Use Adhesion Agreement
Interested Parties:
The following interested parties will be notified of Council's decision:
Lincoln Frost-Hunt, Vice President Digital and Innovation, Elexicon Energy Inc.
John Henry, Regional Chair and CEO and Alexander Harras, Regional Clerk, The Regional
Municipality of Durham
February 22, 2024February 22, 2024
February 27, 2024