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Report To: General Government Committee
Date of Meeting: March 4, 2024 Report Number: LGS-012-24
Submitted By:
Reviewed By:
Authored By:
Rob Maciver, Deputy CAO/Solicitor
Mary-Anne Dempster, CAO Resolution#: GG-034-24
Lindsey Turcotte, Committee Coordinator
File Number: By-law Number:
Report Subject: Appointments to the Bowmanville Santa Claus Parade Committee,
Clarington Active Transportation and Safe Roads Advisory Committee,
Diversity Advisory Committee, Tyrone Hall Board and Newcastle Village
Community Hall Board
Recommendations:
1.That Report LGS-012-24, and any related delegations or communication items, be
received;
2.That the resignations of Janet Lange, Jennifer Van Huss, Michelle Speirs, Michelle
Kimmerly, Brad Jakobsen, Henry Wildeboer, Nakul Roy, Mary Taylor, Meera
MacDonald, Yasmin Shafi, Andaleeb Shafi, and Sharon Grant-Young, be received;
3.That depending on the decision of Council, on recommendation 3 of Report LGS-
011-24, the applicants for the Clarington Task Force on Affordable Housing
vacancies, be notified of Council’s decision to discontinue the Task Force;
4.That the members listed in Section 5.3, of Report LGS-012-24, be appointed to the
Tyrone Hall Board for a term ending December 31, 2024, or until a successor is
appointed.
5.That Staff be authorized to re-advertise for the remaining vacancy on the Newcastle
Village Community Hall Board;
6.That the Committee consider the applications for appointments to the Bowmanville
Santa Claus Parade Committee, Clarington Active Transportation and Safe Roads
Advisory Committee, and Diversity Advisory Committee, and that the vote be
conducted to appoint the citizen representatives, in accordance with the
Appointment to Boards and Committees Policy; and
7.That all interested parties listed in Report LGS-012-24 and any delegations be
advised of Council’s decision.
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Report LGS-012-24
Report Overview
This report is intended to provide background information, regarding the vacancies on the
Bowmanville Santa Claus Parade Committee, Clarington Active Transportation and Safe
Roads Advisory Committee, Diversity Advisory Committee, and Newcastle Village
Community Hall Board Committee to assist in the appointment process.
1. Bowmanville Santa Claus Parade Committee
Background
1.1 The Bowmanville Santa Claus Parade Committee is a Committee of Council,
responsible for organizing and conducting the annual Bowmanville Santa Claus Parade
and ensuring that an inclusive and safe parade event is planned and presented for the
community. The mission of the Committee will be accomplished through the provision of
advice and recommendations on Christmas parade matters, as well as hands -on work.
1.2 The Committee is comprised of 10 citizen members and 1 Member of Council.
Current Situation
1.3 The Clerk’s Division received notification of resignations from Jennifer Van Huss, Janet
Lange, and Michelle Kimmerly, who were appointed in February 2023, and Michelle
Speirs, who was appointed in June 2023, to the Bowmanville Santa Claus Parade
Committee for a term ending December 31, 2026, or until a successor is appointed.
1.4 Currently, the Committee has 7 voting members, therefore Committee may appoint 4
citizen members for a term ending December 31, 2026, or until a successor is
appointed.
1.5 Members appointed to the Committee shall demonstrate commitment to, and interest in,
the Clarington community; and be residents of the Municipality of Clarington, work in the
Municipality of Clarington, or have a place of business in the municipality.
1.6 The following have put forward an application for consideration:
Cailley Hinbest
Dory Strikwerda
Ron Hooper
Sajith Gnanasikhamani (Kevin) - Late
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Report LGS-012-24
2. Clarington Active Transportation and Safe Roads Advisory
Committee
Background
2.1 The Clarington Active Transportation and Safe Roads Advisory Committee advise
Council on matters related to active transportation, trails, cycling networks, pe destrian
connectivity, and transportation safety. The Committee will also provide input into the
implementation of The Clarington Transportation Master Plan and encourage, promote ,
and participate in the planning of active transportation policies, programs , and facilities.
2.2 The Committee is comprised of 10 citizen members and 1 Member of Council.
Current Situation
2.3 The Clerk’s Division received notification of resignation from Brad Jakobsen, who was
appointed to the Clarington Active Transportation and Safe Roads Advisory Committee
in January 2023, for a term ending December 31, 2026, or until a successor is
appointed.
2.4 Currently, the Committee has 9 voting members, therefore Committee may appoint 1
citizen member for a term ending December 31, 2026, or until a successor is appointed.
2.5 All members must be residents of the Municipality of Clarington and represent active
transportation methods in the Community such as cycling, hiking, running, and seniors.
2.6 The following have put forward an application for consideration:
Deborah Doiron
Demetris Astritis
Joshua Glover
Pranay Gunti
Pankaj Panchal - Late
3. Diversity Advisory Committee
Background
3.1 Clarington’s Diversity Advisory Committee is an advisory body that provides advice,
comments, and recommendations to Council and municipal Staff on issues affecting
diversity in our community. The Committee strives toward a safe, welcoming, and
inclusive Clarington, where differences are celebrated, and the voices of all peoples are
heard. The Diversity Advisory Committee engages Clarington residents to educate and
raise awareness by celebrating our community’s differences and strengths thro ugh
outreach activities.
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Report LGS-012-24
3.2 The Committee is comprised of 10 voting members, including two youth (ages 16 to 24)
and 1 Member of Council.
3.3 Members appointed to this Committee shall be residents of the Municipality of
Clarington and represent a broad range of under-served and equity-seeking groups
such as, but not limited to Indigenous Peoples; racialized people; Two Spirit, Lesbian,
Gay, Bisexual, Transgender, Queer and/or Questioning, Intersex, Asexual, and
additional ways in which people choose to identify; people of diverse ethnic or cultural
origin; newcomers, or new Canadians (2SLGBTQQIA+).
Current Situation
3.4 The Clerk’s Division received notification of resignation s from Meera MacDonald and
Yasmin Shafi, who were appointed in December 2020, to the Diversity Advisory
Committee for a term ending December 31, 2024, or until a successor is appointed.
3.5 The Clerk’s Division also received notification of resignation from Andaleeb Shafi, who
was appointed to the Committee in January 2023, for a term ending December 31,
2026, or until a successor is appointed.
3.6 Currently, the Committee has 7 voting members, therefore Committee may appoint 3
citizen members for a term ending December 31, 2024, or until a successor is
appointed.
3.7 The following have put forward an application for consideration:
Bangulanyi Ntaisi
Beverley Neblett
Ievgeniia Mangones
Oneilia Miller-Sarjue
Rochelle Thomas
Sofia Ahmed
Vincent Wong
Pankaj Panchal - Late
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Report LGS-012-24
4. Newcastle Village Community Hall Board
Background
4.1 The Newcastle Village Community Hall Board oversees and manages the operation of
the Newcastle Village Community Hall, which is located at 20 King St. W., Newcastle.
4.2 The Board is comprised of 5 citizen members and 1 Member of Council. Three of the
members are appointed by Council and two members are elected by the Village of
Newcastle residents.
Current Situation
4.3 The Clerk’s Division received notification of resignation from Sharon Grant-Young, who
was appointed to the Newcastle Village Community Hall Board in January 2023, for a
term ending December 31, 2024, or until a successor is appointed.
4.4 Currently, the Board has 4 members, therefore Committee may appoint 1 citizen
member (of the three Council-appointed members) for a term ending December 31,
2024, or until a successor is appointed.
4.5 Staff received one application; however, they do not live within the Village of Newcastle.
They do not meet the requirement of being a Village of Newcastle resident (as outlined
in By-law 2014-094). Therefore, Staff will re-advertise for the vacancy.
5. Tyrone Hall Board
5.1 The Tyrone Hall Board's terms of reference state "the Board shall be appointed by
Council and shall be comprised of one member of Council and an appropriate number
of Directors to maintain the operations of the facility, being no less than three
community members".
5.2 At the January 9, 2023, General Government Committee meeting, Committee appointed
Councillor Traill as the Council Representative to the Tyrone Hall Board.
5.3 The Board has provided their board of management, for appointment as follows:
Danielle Carroll
Crystal Ovenden
Kyle Young
Greg Carroll
Larry Quinney
Alechia Thomas
Jacquie MacEachern
Brain Glaspell
Nancy Johnson
Dianne Woodley
Alivna Hare
Dave Taylor
Marlene Wotten
Marlene Craig
Municipality of Clarington Page 6
Report LGS-012-24
Paul Rowan
Lyndsay Luckhardt
Petra Billings
Jessi Henshaw
Karen Henshaw
Nikki Gibbs
Joan Wilton
6. Clarington Task Force on Affordable Housing
6.1 The Clerk’s Division received notification of the resignation from Henry Wildboer, Nakul
Roy, and Mary Taylor who were appointed to the Clarington Task Force on Affordable
Housing Committee in January 2023, for a term ending December 31, 2026, or until a
successor is appointed.
6.2 The Clerk’s Division advertised for the three vacancies arising from the above -noted
resignations, however, since then, Staff have recommended discontinuation of the Task
Force (Recommendation 3 of Report LGS-011-24). Therefore, depending on the
decision of Council on Recommendation 3 of Report LGS-011-24, Staff will notify the
applicants of the decision to discontinue the Task Force.
7. Advertising and Applications
7.1 The Municipal Clerk’s Division placed an advertisement in local papers and on the
Municipality’s website, www.clarington.net/Committees, to fill the vacancy on the above-
noted Committees.
7.2 In an effort to extend the reach of our advertisements for vacancies, the Clerk’s Division
has created a profile on the www.claringtonvolunteers.ca website. Vacancies on the
above-noted Committees were listed on the Clarington Volunteers website.
7.3 In accordance with the “Appointment to Boards and Committees Policy”, a confidential
application package has been attached, as Attachment 1 to 4.
8. Financial Considerations
Not applicable.
9. Strategic Plan
Not applicable.
10. Concurrence
Not Applicable.
Municipality of Clarington Page 7
Report LGS-012-24
11. Conclusion
It is respectfully recommended that Committee consider the vote to make the
appointments to the Bowmanville Santa Claus Parade Committee, Clarington Active
Transportation and Safe Roads Advisory Committee, and Diversity Advisory Committee.
Staff Contact: Lindsey Turcotte, Committee Coordinator, 905-623-3379 ext. 2106 or
LTurcotte@clarington.net.
Attachments:
Attachment 1 – Bowmanville Santa Claus Parade Committee Confidential Application Package
Attachment 2 – Clarington Active Transportation and Safe Roads Advisory Committee
Confidential Application Package
Attachment 3 – Clarington Diversity Advisory Committee Confidential Application Package
Interested Parties:
The following interested parties will be notified of Council's decision:
All Applicants
Bowmanville Santa Claus Parade Committee
Clarington Active Transportation and Safe Roads Advisory Committee
Diversity Advisory Committee
Newcastle Village Community Hall Board