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Report To: General Government Committee
Date of Meeting: February 5, 2024 Report Number: FSD-004-24
Submitted By:
Reviewed By:
Authored by:
File Number:
Report Subject:
Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
Mary-Anne Dempster, CAO Resolution#:
David Ferguson, Purchasing Manager
CL2023-41 By-law Number:
Orono Arena Community Centre Indoor Rink Refurbishment
Recommendations:
1.That Report FSD-004-24, and any related delegations or communication items, be
received;
2.That Gerr Construction Limited with a total bid amount of $2,030,112.00 (Net HST
Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of tender CL2023-41 be awarded the contract for the Orono Arena
and Community Centre Indoor Rink Replacement and renovations, as required by
the Community Services Department;
3.That the total cost of $2,233,123.20 (Net HST Rebate), which includes construction
costs of $2,030,112.00 (Net HST Rebate) and other related costs such as design,
inspection, testing, contract administration and contingencies of $203,011.20 (Net
HST Rebate) be funded from the Newcastle/Orono Arena Improvements account;
and
4.That all interested parties listed in Report FSD-004-24, and any delegations be
advised of Council’s decision.
Municipality of Clarington Page 2
Report FSD-004-24
Report Overview
To request authorization from Council to award CL2023-41 for the rink replacement and
renovations required at the Orono Arena & Community Centre.
1. Background
1.1 Tender specifications and drawings were prepared by Barry Bryan Associates and
provided by the Community Services Department to the Purchasing Services Division.
The scope of work included the full rink slab replacement, localized refrigeration system
replacement, renovations of existing changerooms of the Orono Arena & Community
Centre.
1.2 Tender CL2023-41 was issued by the Purchasing Services Division and advertised
electronically on the Municipality’s website.
1.3 Forty-eight companies registered as official plan takers. The tender document included
a mandatory site visit. Only those plan takers in attendance at the site visit were eligible
to submit a bid. Twenty-eight companies attended the mandatory site visit.
2. Analysis
2.1 The tender closed on January 19, 2023.
2.2 Ten submissions were received in response to the tender call. The bids were reviewed
and tabulated by the Purchasing Services Division (see attachment 1). Nine
submissions were deemed compliant and forwarded to the Community Services
Department for review and consideration.
2.3 After reviewing the low bid, it was removed from consideration and deemed non-
compliant by the Purchasing Services Division.
2.4 Gerr Construction Limited has completed work for the Municipality in the past with
satisfactory results.
2.5 After review and analysis of the bids by the Purchasing Services Division and the
Community Services Department, it was mutually agreed that the second low bidder
Gerr Construction Limited be recommended for the award of CL2023-41.
3. Financial Considerations
3.1 As part of the 2022 budget deliberations, $6,402,000 (Net HST Rebate) was approved,
in Report CSD-002-22, for renovation work at both the Newcastle Memorial Arena
Municipality of Clarington Page 3
Report FSD-004-24
(Phase I) and the Orono Arena & Community Centre (Phase II). Phase I work at
Newcastle Memorial Arena was completed in November 2023. Phase II work is
scheduled for spring 2024. Based on the approved cost for Phase I of $3,974,236.80
(Net HST Rebate), a balance of $2,427,763 (Net HST Rebate) remains for the
completion of the Phase II work.
3.2 The total funds required for Phase II of this project is $2,233,123.20 (Net HST Rebate),
which includes the construction costs of $2,030,112.00 (Net HST Rebate) and other
related costs such as design, inspection, testing, contract administration and
contingencies of $203,011.20 (Net HST Rebate), be drawn from the following account:
Description Account Number Amount
Orono Arena Improvements 110-42-421-84233-7401 $2,233,123.20
4. Queries with respect to the department’s needs, specifications, etc. should be referred
to the Director of Community Services.
5. Concurrence
This report has been reviewed by the Director of Community Services who concurs with
the recommendations.
6. Conclusion
It is respectfully recommended that Gerr Construction Limited with a total bid price of
$2,030,112.00 (Net HST Rebate) being the low compliant bidder be awarded the
contract for the Orono Arena & Community Centre Rink Replacement and Renovation
in accordance with the terms, conditions and specifications of Tender CL202 3-41.
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 ext. 2209 or
dferguson@clarington.net.
Attachments:
Attachment 1 - Summary of Bid Results
Interested Parties:
List of Interested Parties available from Department.
Municipality of Clarington Page 4
Report FSD-004-24
Attachment #1
Municipality of Clarington
CL2023-41
Orono Arena and Community Centre Refurbishment
Bid Summary
Bidder Total Bid Price
(Including HST)
Total Bid Price
(Net HST Rebate)
Gerr Construction Limited $2,254,350.00 $2,030,112.00
Anacond Contracting Inc. 2,378,650.00 2,142,048.00
MJ.K. Construction Inc. 2,396,734.52 2,158,333.67
Ball Construction Ltd. 2,400,120.00 2,161,382.40
Peak Construction Group Ltd. 2,540,127.00 2,287,463.04
Frank Pellegrino General Contracting
Ltd 2,639,307.10 2,376,777.79
MVW Construction & Engineering
Inc. 2,649,398.00 2,385,864.96
Chart Construction Management Inc. 2,781,804.62 2,505,101.22
NEED Design Build Inc. 3,384,948.84 3,048,251.28
AMVI Construction Company Ltd. Non-Compliant Non-Compliant