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Special General Government Committee
Minutes
Date:
Time:
Location:
April 27, 2023
9:30 a.m.
Clarington Public Library - Newcastle Branch
150 King Ave E, Newcastle, ON L1B 1H5
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor L. Rang
(arrived at 10:09 a.m. and left at 4:03 p.m.), Councillor C. Traill
(left at 10:30 a.m.), Councillor W. Woo, Councillor M. Zwart
Regrets: Councillor S. Elhajjeh
Staff Present: M. Dempster, G. Acorn, S. Brake, R. Maciver, T. Pinn,
C. Salazar, J. Gallagher
_____________________________________________________________________
2. Land Acknowledgement Statement
Councillor Zwart the meeting in the Land Acknowledgement Statement.
1. Call to Order
Mayor Foster called the meeting to order at 9:35 a.m.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Welcome Remarks - Mary-Anne Dempster
Mary-Anne Dempster, CAO, welcomed everyone and thanked the participants for
attending today's session.
5. Strategic Planning Presentation by Mary-Anne Dempster
Mary-Anne Dempster, CAO, explained the purpose of today's meeting and that
these types of meetings are usually facilitated by a consultant – however, today
is being facilitated internally by Justin Maclean, Manager, Strategy,
Intergovernmental Affairs and Transformation, and Mary-Anne Dempster, with the
assistance of Samantha Gray, Project Manager - Strategic Priorities, and
Amanda Welsh, Executive Assistant to the Chief Administrative Officer. The CAO
explained that the strategic plan will provide a clear and consistent focus on a
common set of organizational priorities.
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Using an electronic presentation, Justin Maclean started the session by
explaining the "Strategic Plan Roadmap", which details the steps of the process.
Justin explained that today's session will include:
• Public survey results
• What we heard
• Setting the course (breakout sessions)
o Mission
o Vision
• Strategic themes
• Strategic priorities and actions
Mary-Anne Dempster provided the background and methodology of the public
survey results, as well as the demographics. Mary-Anne reviewed the survey
results with the group, including the following:
• How satisfied they are about living in Clarington
• What is important to their life in Clarington?
• How satisfied they are with Clarington services
Councillor Rang arrived at 10:09 a.m.
The CAO continued with the survey results:
• Pulse check on how they feel about specific aspects
• Top priorities for the public
Councillor Traill left the meeting, by leaving the MS Teams meeting, at 10:30 a.m.
The CAO reviewed a summary of "what Staff heard from Members of Council".
Recess
Resolution # GG-104-23
Moved by Councillor Anderson
Seconded by Councillor Rang
That the Committee recess for 5 minutes.
Carried
The meeting reconvened at 11:16 a.m. with Mayor Foster in the Chair.
The group, of both Members of Council and Staff, broke into two "breakout
groups" to informally discuss the following questions:
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• Mission:
o Why do we exist?
o What purpose do we serve?
• Vision:
o What is your vision for the Municipality of Clarington?
o What makes Clarington truly unique?
o How can Clarington position itself for success?
o Where to you see us in four years?
The Committee recessed for the scheduled one-hour lunch break at 12:00 noon.
The Committee reconvened at 1:02 p.m, with Mayor Foster in the Chair.
Justin Maclean and Mary-Anne Dempster explained the following three themes
that came out of the survey and Members' comments:
• Building for the Future
• Service Excellence
• Vibrant and Complete Community
The group discussed the above themes and details within each theme.
Recess
Resolution # GG-105-23
Moved by Councillor Woo
Seconded by Councillor Zwart
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 2:51 p.m. with Mayor Foster in the Chair.
The group reconvened to continue break-out groups on the third theme of
"Vibrant and Complete Community".
The Committee continued to discuss "how to go from 'good enough' to great",
which assisted in narrowing the scope of the key areas of focus by discussing the
following:
• How do we create a Corporate-Wide and Public understanding that we
have moved from a small town to a city?
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• In a large organization how do we ensure we have created a customer-
centric workforce and service delivery framework that is consistently
applied?
• How do we address the attraction and retention concerns we are
experiencing and become an employer of choice?
Councillor Rang left the meeting at 4:03 p.m.
The workshop concluded with Mary-Anne Dempster summarizing the next steps
in developing the 2022-2026 Strategic Plan.
6. Adjournment
Resolution # GG-106-23
Moved by Councillor Woo
Seconded by Councillor Zwart
That the meeting adjourn at 4:27 p.m.
Carried