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Joint General Government and Planning and Development
Committees
Minutes
Date:
Time:
Location:
January 22, 2024
5:00 p.m.
Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor L. Rang, Councillor W. Woo, Councillor M. Zwart
Regrets: Councillor C. Traill
Staff Present: M. Dempster, J. Newman, C. Salazar, L. Backus, A. Tapp, K.
Richardson, L. Preston, L. Reck, R. Maciver, M. Machacek, T.
Pinn
_____________________________________________________________________
1. Call to Order
Councillor Elhajjeh called the meeting to order at 5:03 p.m.
2. Land Acknowledgement Statement
Councillor Rang led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
5. Presentations/Delegations
5.1 Delegation by Patricia Conlin and Terry Rekar, Regarding a Request to
Improve Services to Residents Through the Implementation of the Strategic
Plan
Terry Rekar and Patricia Conlin were present regarding a request to improve
services to residents through the implementation of the strategic plan.
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January 22, 2024
2
T. Rekar expressed concerns regarding decisions being made without allowing public
input. Terry advised Members of Committee that they would be receiving a package of
resource information and advised there will be public forums to attend. P. Conlin
questioned the Municipality's Strategic Plan regarding the projected population in 2051
and expressed concerns with access to basic services, housing, and healthcare.
Suspend the Rules
Resolution # JC-001-24
Moved by Mayor Foster
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to extend the delegation for an
additional 30 seconds.
Carried
Patricia advised additional information will be emailed to Members of Committee
in the next few days and requested a follow-up meeting to discuss a path
forward.
Resolution # JC-002-24
Moved by Mayor Foster
Seconded by Councillor Rang
That the Delegation by Terry Rekar and Patricia Conlin, regarding a request to
improve services to residents through the implementation of the Strategic Plan,
be received.
Carried
5.2 Delegation by Rick McEachern, Regarding a Request for Proper
Maintenance of the Waverley Place/Bowmanville Museum
Rick McEachern was present regarding a request for proper maintenance of the
Waverly Place/Bowmanville Museum. R. McEachern expressed concern for the
lack of proper repair and maintenance, dismissal of volunteers, and cancellation
of activities. Rick provided an overview of the history of the building and shared a
list of repairs and the avenues taken to have concerns heard.
Suspend the Rules
Resolution # JC-003-24
Moved by Councillor Anderson
Seconded by Councillor Rang
That the Rules of Procedure be suspended to extend the delegation for an
additional 2 minutes.
Carried
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January 22, 2024
3
R. McEachern requested that an ongoing schedule of maintenance be
established. Rick answered questions from Members of Committee.
Resolution # JC-004-24
Moved by Councillor Woo
Seconded by Councillor Anderson
That the Delegation by Rick McEachern, regarding a request for proper
maintenance of the Waverly Place/Bowmanville Museum, be recieved with
thanks.
Carried
6. Consent Agenda
Resolution # JC-005-24
Moved by Mayor Foster
Seconded by Councillor Anderson
That all items listed in Section 6, with the exception of items 6.4 and 6.6, be
approved on consent in accordance with the Agenda.
Carried
6.1 FSD-001-24 - 2024 Interim Financing Bylaw
Resolution # JC-006-24
That Report FSD-001-24, and any related delegations or communication items,
be received;
That the By-law attached to Report FSD-001-24, as attachment 1, be approved;
and
That all interested parties listed in Report FSD-001-24, and any delegations be
advised of Council’s decision.
6.2 FSD-002-24 - RFP2023-9 Architectural Engineering Services for Renovation
of Clarington Fire Station 1
Resolution # JC-007-24
That Report FSD-002-24, and any related delegations or communication items,
be received;
That the proposal received from Ward99 Architects being the most responsive
bidder meeting all terms, conditions and specifications of RFP2023 -9 be awarded
the contract for the provision of Architectural/Engineering Services for
Renovation of Clarington Fire & Emergency Services Station 1; and
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January 22, 2024
4
That the $88,531.20 (Net HST Rebate) required for this project, be funded from
the EMS Station #1 Expansion account; and
That all interested parties listed in Report FSD-002-24, and any delegations be
advised of Council’s decision.
6.3 FSD-003-24 - DC and CBC Background Studies and Draft By-Laws
Resolution # JC-008-24
That Report FSD-003-24, and any related delegations or communication items,
be received;
That the proposal received from Hemson Consulting Ltd, being the most
responsive bidder meeting all terms and conditions and specifications of
RFP2023-7, be awarded the contract for the Development Charge (DC)
Background Study, Community Benefits Charge (CBC) Strategy, and
corresponding by-laws;
That the $135,348.72 (Net HST Rebate) required for this project, be funded from
the General Corporate Professional Fees account; and
That all interested parties listed in Report FSD-003-24, and any delegations be
advised of Council’s decision.
6.5 PDS-001-24 - Proposed Heritage Permit Application; Alterations to
Designated Heritage Property: 6966 Highway 35/115 Kirby Church, Kirby
(Designation By-law 96-164)
Resolution # JC-009-24
That Report PDS-001-24 be received;
That Heritage Permit Application No. HPA2023-011 to allow for the replacement
of windows on the main floor of the Church building at 6966 Highway 35/115,
Kirby Church, be approved, subject to the following conditions: provided the
replacement of windows and frames in a similar style to the originals and are
compatible with the building and in accordance with applicable Designation By-
law 96-164, and Section 33(4) of the Ontario Heritage Act, R.S.O. 1990, Chapter
0.18; and
That the Ontario Heritage Trust, the Clarington Heritage Committee, the property
owners, and all interested parties listed in Report PDS-001-24 be advised of
Council’s decision.
6.4 LGS-001-24 - Nuisance Wildlife Feeding
Resolution # JC-010-24
Moved by Mayor Foster
Seconded by Councillor Rang
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January 22, 2024
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That Report LGS-001-24, and any related delegations or communication items,
be received;
That the By-law attached to Report LGS-001-24, as Attachment 1, be approved;
and
That all interested parties listed in Report LGS-001-24, and any delegations be
advised of Council’s decision.
Carried
6.6 Correspondence from Brad Smith, Chair, Orono Town Hall Board, regarding
a 2024 Funding Request
Resolution # JC-011-24
Moved by Councillor Woo
Seconded by Councillor Zwart
That the correspondence from the Orono Town Hall Board be received;
That the request for funding be referred to Staff to gather more information,
including the total anticipated cost of the events; and
That Staff create a policy to deal with these types of grant requests.
Carried
7. Items for Separate Discussion
8. Unfinished Business
9. New Business
9.1 Ontario Works Rate (Councillor Elhajjeh)
Resolution # JC-012-24
Moved by Mayor Foster
Seconded by Councillor Anderson
That the following resolution from Municipality of Chatham-Kent, regarding
Ontario Works Rate, be endorsed by the Municipality of Clarington:
“That Council prepare a letter addressed to the Premier of Ontario, the
Minister of Children, Community and Social Services, as well as local
MPPs to strongly recommend that accommodation rates of social
assistance payments increase to the Average Market Rent (for all types of
rentals) for recipients of Ontario Works Assistance and the Ontario
Disability Support Program. And that a copy of this letter be sent to AMO,
ROMA, alPHa and all Councils in Ontario”
Carried
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January 22, 2024
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Recess
Resolution # JC-013-24
Moved by Mayor Foster
Seconded by Councillor Anderson
That the Committee recess until 6:30 p.m.
Carried
The meeting reconvened at 6:32 p.m. with Councillor Anderson in the Chair.
10. Public Meetings
10.1 Public Meeting for a Proposed Temporary Use Zoning By-law Amendment
to Permit a Temporary Home Sales Office
Manny Dacunha, agent for the applicant, Citywide Homes at Bowmanville Inc.,
was present electronically to answer questions. M. Dacunha answered questions
from Members of Committee.
10.1.1 PDS-002-24 - Application for a Rezoning to Permit a Temporary Home Sales
Presentation Office for Three Years
Resolution # JC-014-24
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That Report PDS-002-24, and any related delegations or communication items,
be received;
That provided there are no significant objections that are raised at the Public
Meeting, the application to amend the Zoning By-law submitted by Countrywide
Homes Inc. be approved.
That the Zoning By-law contained in Attachment 1 to Report PDS-002-24 be
passed;
That the Durham Region Planning and Economic Department and Municipal
Property Assessment Corporation be forwarded a copy of Report PDS -002-24
and Council’s decision; and
That all interested parties listed in Report PDS-002-24, and any delegations be
advised of Council’s decision.
Carried
10.2 Public Meeting for the Bowmanville East Secondary Plan Update
Emily Corsi, Principal Planner, Municipality of Clarington, provided background
on the Secondary Plan, the project area, timeline, engagement initiatives, and
the technical reports that have been conducted.
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January 22, 2024
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Lucy Ciu, Senior Planner, SVN Consulting, and Mike Hudson, Senior Designer,
SVN Consulting, were present electronically, and provided an overview of the
draft documents. L. Ciu provided information on the seven guiding principles that
were identified to support and inform the policy direction and provided an
overview of the Secondary Plan policies. M. Hudson provided an overview of the
urban design guidelines.
E. Corsi advised the next steps are to incorporate public feedback, revise the
draft documents and create a recommendation report. Emily answered questions
from Members of Committee.
Stacie Kolpak-Field was present electronically to ask if there are plans for the
Municipality of Clarington to expropriate any properties near the business district.
Andrew Rice was present regarding questions on the medical campus and how it
will be implemented moving forward. A. Rice answered questions from Members
of Committee.
Siohban Bothwell was called upon but was not present.
Ryan Guetter, Weston Consulting, was present electronically to seek clarification
on the support of commercial retail, the permitted uses, and clarity on the
flexibility of the urban design policies. R. Guetter advised additional
correspondence will be submitted. Ryan answered questions from Members of
Committee.
Bill Grainger was present to express concerns regarding the potential impact of
development on the nearby retirement residence, noise, traffic congestion,
highway interchanges, and the lack of infrastructure to support high density
housing. B. Grainger requested that soil sampling be completed with the results
available to the public. Bill asked if there is an alternative option for the proposed
medical buildings.
David Crofton was present to seek clarification regarding sections 5.3.3, 5.3.4,
9.3.3, and 9.3.5 of the Secondary Plan.
Mark Jacobs, representative for Lifelong Development, was present to advise the
owner is committed to revitalize and develop the Goodyear lands. M. Jacobs
answered questions from Members of Committee.
Brent Cavalry was present to express concerns regarding the proposed location
of a sidewalk located at Church Street and Brown Street.
Kristi Sawyer was present to seek clarification on a right of way passage
adjacent to Rotary Park and if it and the existing tree line will remain unchanged.
K, Sawyer expressed concerns with flooding and if there are provisions in the
Plan.
Ron Hooper, Chair, Historic Downtown Bowmanville BIA was present to express
concerns regarding the communication of the proposed Plan to current
businesses.
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January 22, 2024
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10.2.1 PDS-003-24 - Bowmanville East Urban Centre Secondary Plan Update
Resolution # JC-015-24
Moved by Mayor Foster
Seconded by Councillor Woo
That Report PDS-003-24 and any related communication items, be received;
That Staff receive and consider comments from the public and Council with
respect to the proposed Official Plan Amendment, Secondary Plan Update and
Urban Design Guidelines;
That the proposed Official Plan Amendment (COPA 2023 -0002), Secondary Plan
Update and Urban Design Guidelines continue to be reviewed and processed;
That staff report back to Council with a Recommendation Report; and
That all interested parties listed in Report PDS-003-24 and any delegations be
advised of Council’s decision.
Carried
Recess
Resolution # JC-016-24
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 8:55 p.m. with Councillor Anderson in the Chair
10.3 Public Meeting for the Bowmanville West Urban Centre and Major Transit
Area Secondary Plan Update
Sarah Allin, Principal Planner, Municipality of Clarington provided an overview of
the location and history of the Secondary Plan. Paddy Kennedy, Partner, Dillion
Consulting Limited, provided background on policies and how it aligns with
Provincial and Regional plans and an overview of the Go Train Expansion. P.
Dillion advised there have been five public events to gain feedback. Paddy
provided an overview of the land use plan and the plan for public and
recreational spaces. S. Allin advised public input is being sought until January 31,
2024, and the feedback will be incorporated into a future report. P. Dillion
answered questions from Members of Committee.
Andrew Rice was present to ask questions regarding the future Go Train
Expansion parking and how it can be accessed by residents who don't live in the
immediate area.
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January 22, 2024
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Michael Fry, Land Use Planner, BG Biddle and Associates, representing William
Tonno Construction Ltd., was in attendance to express support for the medium
density proposal in the Secondary Plan. M. Fry advised they would like the
opportunity to have a high-density designation. Michael answered questions from
Members of Committee.
10.3.1 PDS-004-24 - Bowmanville West Urban Centre and Major Transit Station
Area Secondary Plan
Resolution # JC-017-24
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That Report PDS-004-24 and any related communication items, be received for
information;
That Staff receive and consider comments from the public and Council with
respect to the proposed Official Plan Amendment (COPA2021 -0007), Secondary
Plan, Streetscape Implementation Plan, and Zoning By -law Amendment (ZBA-
2023-0011);
That the proposed Official Plan Amendment, Secondary Plan update,
Streetscape Implementation Plan update, and Zoning By-law Amendment
continue to be reviewed and processed;
That Staff report back to Council with a Recommendation Report; and
That all interested parties listed in Report PDS-004-24 and any delegations be
advised of Council’s decision.
Carried
11. Confidential Items
12. Adjournment
Resolution # JC-018-24
Moved by Councillor Elhajjeh
Seconded by Councillor Rang
That the meeting adjourn at 9:43 p.m.
Carried