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HomeMy WebLinkAbout2024-01-05Clarftwn Electronic Council Communications Information Package Date: January 5, 2024 Time: 12:00 PM Location: ECCIP is an information package and not a meeting. Description: An ECCIP is an electronic package containing correspondence received by Staff for Council's information. This is not a meeting of Council or Committee. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Members of Council: In accordance with the Procedural By-law, please advise the Municipal Clerk at clerks@clarington.net, if you would like to include one of these items on the next regular agenda of the appropriate Standing Committee, along with the proposed resolution for disposition of the matter. Items will be added to the agenda if the Municipal Clerk is advised by Wednesday at noon the week prior to the appropriate meeting, otherwise the item will be included on the agenda for the next regularly scheduled meeting of the applicable Committee. Members of the Public: can speak to an ECCIP item as a delegation. If you would like to be a delegation at a meeting, please visit the Clarington website. Electronic Council Communications Information Package (ECCIP) January 5, 2024 Pages 1. Region of Durham Correspondence 2. Durham Municipalities Correspondence 3. Other Municipalities Correspondence 3.1 Town of Aurora - Community Safety and Inciteful Speech - December 19, 3 2023 3.2 Township of Conmee - Prohibition of Criminals from Municpial Councils - 7 December 19, 2023 3.3 Township of Asphodel -Norwood - Rising Municipal Insurance Costs - 9 December 22, 2023 4. Provincial / Federal Government and their Agency Correspondence 5. Miscellaneous Correspondence 5.1 Minutes from the Historic Downtown Bowmanville Business Improvement 11 Area dated June 6, 2023, September 12, 2023, and November 15, 2023 Page 2 Au�aR.A youke- LiL good, COiaghtKy December 19, 2023 The Right Honourable Justin Trudeau Prime Minister of Canada 80 Wellington Street Ottawa, ON K1 A OA2 The Honourable Doug Ford, Premier of Ontario Premier's Office, Room 281 Legislative Building, Queen's Park Toronto, ON M7A 1 Al Dear Prime Minister Trudeau and Premier Ford: Legislative Services Jaclyn Grossi 905-726-4768 clerks@aurora.ca Town of Aurora 100 John West Way, Box 1000 Aurora, ON L4G 6J1 Delivered by email justin.trudeau@parl.gc.ca Delivered by email premier@ontario.ca Re: Town of Aurora Council Resolution of December 12, 2023 Motion 10.3 - Councillor Gilliland; Re: Community Safety and Inciteful Speech Please be advised that this matter was considered by Council at its meeting held on December 12, 2023, and in this regard, Council adopted the following resolution: Whereas there has been an escalation in terrorist activity and unrest around the world that has triggered homeland rallies and advocacy that supports inciteful actions, which are causing uncertainty and unsafe feelings in our own country; and Whereas inciteful speech is knowingly being utilized to create division, manipulation and spread misinformation, which could be defined as violent extremist propaganda and encouraging violent crimes; and Whereas any loss of innocent civilian life is unacceptable and tragic; and Whereas other local municipal councils and residents in Aurora have expressed concerns of uncertainty and safety who are asking for peace, protection and security; and Whereas law exists to help maintain public safety, security, peace and order in society, and in Canada, where the responsibility for criminal justice is shared between the Federal, Provincial and territorial governments; and Whereas it is important to protect our general freedoms of speech, while respecting the principles to protect and respect human rights, whether in Page 3 Town of Aurora Council Resolution of December 12, 2023 Community Safety and Inciteful Speech December 19, 2023 2 of 2 person or in a free, open and secure internet, and to ensure transparency and accountability; 1. Now Therefore Be It Hereby Resolved That the Town of Aurora acknowledges that residents in the community have expressed feelings of uncertainty and safety concerns, due to the recent global unrest, and condemns all acts of terror and violence resulting in loss of life or injury; and 2. Be It Further Resolved That the Town of Aurora call on all levels of government to acknowledge this uncertainty and safety concerns in Canada and look to strengthening their available tools to deny inciteful speech that encourages violent extremists the ability to publicly manipulate, advocate, and incite violence or physical harm to another human being, whether it be online or in person; and 3. Be It Further Resolved That Council encourages our community and diverse local leaders of faith to bring the community together to promote peace, healing and understanding during this difficult time; and 4. Be It Further Resolved That a copy of this resolution be provided to both the Federal and Provincial government and all municipalities in Ontario. The above is for your consideration and any attention deemed necessary. Sincerely, n P Jaclyn Grossi Deputy Town Clerk The Corporation of the Town of Aurora JG/lb Attachment (Council meeting extract) Copy: All Ontario Municipalities Page 4 AuiipRA 10. Motions 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Council Meeting Extract Tuesday, December 12, 2023 10.3 Councillor Gilliland; Re: Community Safety and Inciteful Speech Moved by Councillor Gilliland Seconded by Councillor Gaertner Whereas there has been an escalation in terrorist activity and unrest around the world that has triggered homeland rallies and advocacy that supports inciteful actions, which are causing uncertainty and unsafe feelings in our own country; and Whereas inciteful speech is knowingly being utilized to create division, manipulation and spread misinformation, which could be defined as violent extremist propaganda and encouraging violent crimes; and Whereas any loss of innocent civilian life is unacceptable and tragic; and Whereas other local municipal councils and residents in Aurora have expressed concerns of uncertainty and safety who are asking for peace, protection and security; and Whereas law exists to help maintain public safety, security, peace and order in society, and in Canada, where the responsibility for criminal justice is shared between the Federal, Provincial and territorial governments; and Whereas it is important to protect our general freedoms of speech, while respecting the principles to protect and respect human rights, whether in person or in a free, open and secure internet, and to ensure transparency and accountability; Now Therefore Be It Hereby Resolved That the Town of Aurora acknowledges that residents in the community have expressed feelings of uncertainty and safety concerns, due to the recent global unrest, and condemns all acts of terror and violence resulting in loss of life or injury; and 2. Be It Further Resolved That the Town of Aurora call on all levels of government to acknowledge this uncertainty and safety concerns in Canada and look to strengthening their available tools to deny inciteful Page 1 of 2 Page 5 Council Meeting Extract — Tuesday, December 12, 2023 Page 2 of 2 speech that encourages violent extremists the ability to publicly manipulate, advocate, and incite violence or physical harm to another human being, whether it be online or in person; and 3. Be It Further Resolved That Council encourages our community and diverse local leaders of faith to bring the community together to promote peace, healing and understanding during this difficult time, - and 4. Be It Further Resolved That a copy of this resolution be provided to both the Federal and Provincial government and all municipalities in Ontario. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) Page 6 top Conmee TOWNSHIP 19 Holland Rd W. RR.#1 Kakabeka Falls, ON POT 1WO www.conmee.com On December 19112023, Council passed the following resolution at its regular meeting: RESOLUTION 2023-0247 Moved by Councillor Arnold Seconded by Councillor Halvorsen WHEREAS duly elected Officials of a Municipality, or a Township are expected to be above reproach and to conduct themselves with integrity, truth, justice, honesty, transparency and courtesy. AND WHEREAS there are people of dubious character who have a Criminal Record, having been convicted of a Federal Offence of any of the Federal Statutes of Canada, but not limited to the Criminal Code or Narcotic Control Act, who are currently on Council of a Municipality or have let their name stand for election for Mayor, Reeve or Councillor as a municipal candidate. NOT WITHSTANDING the provisions of the Ontario Human Rights Code THEREFORE BE IT RESOLVED that the Township of Conmee lobby the Provincial Government to amend The Municipal Act and Municipal Elections Act, as may be, so that people with a criminal record who have not had their record pardoned from the RCMP Data Base by order of the Governor General of Canada, be prohibited from becoming a candidate in municipal elections or holding office in municipal council AND THAT an elected local government official be disqualified from office upon conviction of a criminal offense and must resign AND THAT Council of the Township of Conmee direct the Clerk to send a copy of this resolution to the Ontario Premier Doug Ford, Attorney General Doug Downey, Solicitor General Michael Kerzner, Minister of Municipal Affairs Paul Calandra, MPP Kevin Holland, MPP and Leader of the Official Opposition Marit Stiles, MPP and Critic of the Attorney General Kristyn Wong -Tam, MPP and Critic of Solicitor General John Vanthof, MPP and Critic of Municipal Affairs Jeff Burch, Association of Municipalities of Ontario, Rural Ontario Page 7 top Conmee TOWNSHIP 19 Holland Rd W. RR.#1 Kakabeka Falls, ON POT 1WO www.conmee.com Municipal Association, Northern Ontario Municipal Association, Thunder Bay District Municipal League, and all Ontario municipalities CARRIED Page 8 Asphodel p.705-639-5343 2357 County Road 45 f. 705-639-1880 P.O. Box 29 Norwood info Norwood, ON -antownsip-ca www.antownship.ca KOL 2V0 December 22, 2023 Sent via E-mail david.piccinico@pc.ola.org David Piccini, MPP Northumberland -Peterborough South 117 Peter St Port Hope, ON L1 A 1 C5 Re: Rising Municipal Insurance Costs Dear MPP Piccini, At its regular meeting held December 12, 2023, the Council of the Township of Asphodel - Norwood considered the above -noted matter and passed the following resolution: WHEREAS Ontario Municipalities are experiencing higher insurance rates at each renewal with limited access to insurance providers willing to quote on municipal insurance needs; AND WHEREAS the Township of Asphodel-Norwood's annual insurance premiums have increased from $150,280 to $299,729 from 2020 to 2024, representing an accumulated increase of 99.5% over this period; AND WHEREAS these annual increases are unsustainable and divert funds from critical municipal services as one of the most significant constraints in limiting yearly tax levy increases; NOW THEREFORE BE IT RESOLVED that the Council of the Township of Asphodel - Norwood directs staff to send a letter to the MPP for Northumberland -Peterborough South calling for action to reduce insurance costs; AND FURTHER BE IT RESOLVED that this Resolution be forwarded to the Association of Municipalities of Ontario (AMO), the Minister of Finance, the Minister of Municipal Affairs and Housing, and all Ontario Municipalities for support. Trusting you will find the foregoing satisfactory, but please do not hesitate to reach out with any questions or concerns. Sincerely, A*40t Melanie Hudson, Acting Clerk Township of Asphodel -Norwood Page 9 /� O ^ f p.705-639-5343 2357 County Road 45 H C ! f. 705-639-1880 P.O. Box 29 C Norwood info - antowns ip-c a Norwood, ON www.antownship.ca KOL 2V0 Cc: Hon. Peter Bethlenfalvy, Minister of Finance Hon. Steve Clark, Minister of Municipal Affairs and Housing Association of Municipalities of Ontario (AMO) All Ontario Municipalities -2- Page 10 Historic Downtown Bowmanville Business Centre (BIA) Board of Management Meeting Minutes Tuesday June 6, 2023; 6:30pm Virtual Meeting In Attendance: Ron Hooper, Chair Laura Holmes, Secretary Gerri Lucas, Treasurer Cathy Holmes, Director Erin Kemp, Director Edgar Lucas, Director Laura Knox, Economic Development/Tourism representative, MOC (depart 7:37pm) Andrew Poray, Manager Economic Development, MOC (depart 7:37pm) Regrets: Lloyd Rang, Council Representative Bonnie Wrightman, CBOT representative Delegations Present: Kevin Heathcote, Capital Works Supervisor — Planning & Infrastructure Services, MOC The Chair read the Land Acknowledgement statement. The meeting was called to order. 1. Presentation by Delegations Kevin Heathcote manages capital projects related to Municipal infrastructure. MOC works in conjunction with Region of Durham on many major infrastructure projects. REGION OF DURHAM PROJECTS 2023 — Bowmanville Ave & Hwy 2 reconstruction and widening. 2024-2027 Liberty St rehabilitation (Baseline to King) & Bowmanville Ave widening (Baseline to CPR line). Bowmanville Avenue project rail overpass to Stevens Rd intersection. Widening to four lane. Multi -use path to connect to Roenigk Drive. Water and sewer. Reconstruct around train bridge crossing. Intersection improvements. Liberty St will have continuous turning lane down centre to help with traffic flow. Baseline Road intersection improvements. Potential for multi -use paths to be included in front of Memorial Park. MOC PROJECTS 2023 — Church St & Division St Municipal Parking Lot rehabilitation. King St E (Liberty to Haines Rd) pavement rehab, intersection accessibility adjustments, lane adjustments, and dedicated bike lanes. Veterans Square & Courtyard revitalization at Municipal Administrative Centre. Future years (2024-27) - King St pavement rehab (Liberty to Scugog). Active transportation master plan/wayfinding system. King St pavement (Roenigk to CPR underpass). King St bridge (over Bowmanville Creek) rehab. Lambert St reconstruction (Church to King). Mr. Heathcote was asked to determine timeline for project completion of the Veterans Square project as this may conflict with Applefest which is October 14. Mr. Heathcote will connect with Community Services and ask for them to communicate with BIA. Page 11 Historic Downtown Bowmanville 2 JUNE 2023 Business Centre (BIA) The Chair thanked Mr. Heathcote for attending. Mr. Heathcote departed at 7:26pm. 2. Updates from Community Partners (a) MOC Economic Development (formerly Clarington Tourism) Laura Knox introduced Andrew Poray who is the new manager of Economic Development held within the Planning Department. The past few months have been focused on building the team and outlining roles. Andrew has experience with Ajax and Oshawa. Two years ago Council created a strategy to implement an internal Economic Development department. Previously CBOT was contracted for this role. Some of the work is very closely tied with CBOT and will continue to be. Much of the Tourism workload will still be handled by Ashlee. Laura will handle many of the CIP and patio programs, as well as the business portfolio. Jessica from Tourism is also part of the team. Laura —downtown/urban. Ashlee — tourism/rural. Economic Development will be responsible for attraction of investment to Clarington. CBOT will remain a Board of Trade and will focus on membership, events, etc. There will be a contract negotiation for 2024, but at this time it is unclear how the division of responsibility will be handled. The Chair questioned whether CBOT would still be the contact for businesses looking to relocate downtown. Laura will be assuming responsibility for connecting potential businesses with vacant properties. 3. Adoption of Minutes Moved by L. Holmes, seconded by G. Lucas THAT the minutes of the meeting of May 16, 2023 be approved as circulated. CARRIED 4. Business Arising from Previous Minutes (a) BMO driveway L. Holmes shared an update provided by D. Anderson by email. Public Works has confirmed the issue is now Municipal and it is still being investigated. Mr. Anderson will report back when more information is available. The property owner of BMO has cleared all blockages on their property. (b) 99 King Mural The Chair reported that on the top right-hand side of the mural painted on their outside wall is the BIA logo. The Chair confirmed that the business owner was told that permission was not granted for use of the logo. The BIA will not ask for the logo to be removed or covered. (c) Proposal for banners in construction zone The Chair has not spoken with Municipal staff yet. Page 12 Historic Downtown Bowmanville 3 JUNE 2023 Business Centre (BIA) (d) Damage of benches/planters Several benches and stationary planters downtown are in a state of disrepair. Temporary large planters will be used this summer at strategic locations downtown instead of stationary ones. The Chair will set a meeting with Mr. Brake to do a walkabout downtown. The BIA would like to request removal of stationary planters and discuss repair or replacement of benches. (e) PFLAG banners The Chair will speak with E. Mittag about banner installation. The two 2022 banners are in storage. (f) Parking Downtown Mr. Anderson sent a notice by email that he would like to attend a future BIA meeting to provide a walk- through of the HotSpot parking application. L. Holmes informed Mr. Anderson that the Board does not formally meet again until September but would be willing to set-up a special meeting for this discussion. Mr. Anderson is to reach out with potential dates. 5. Correspondence Correspondence was received from i. Laila Shafi regarding Land Acknowledgement document ii. Michelle Pick regarding follow-up on questions raised in April meeting iii. Planning Department regarding Notice of Public Meeting: Wilmot Creek iv. CAO regarding Clarington Public Communications Survey V. Clerks Department regarding JC-052-23 2024 Budget Schedule vi. Planning Department regarding NOA OPA 130 & PD-041-23 Wilmot Creek vii. Planning Department regarding Bowmanville East Secondary Plan viii. (via website contact form) Bethesda House representatives regarding promotion of Yoga in the Park ix. (via website contact form) Ontario By Bike regarding promotion of webinar Welcoming Cycling in Durham X. Clerks Department regarding SC 2021-0001 Draft Approval & Approved Draft Plan Fairhaven xi. Planning Department regarding Bowmanville West Urban Centre Moved by G. Lucas, seconded by E. Lucas THAT the correspondence be received for information. CARRIED 6. Treasurer's Report The Treasurer presented the following: i. $195 230 in current account ii. Audit is ongoing Moved by E. Kemp, seconded by C. Holmes Page 13 Historic Downtown Bowmanville 4 Business Centre (BIA) THAT the Treasurer's Report be adopted as presented. CARRIED 7. Directors' Reports (a) Council Liaison — No report. (b) Events — JUNE 2023 C. Holmes thanked all who came out to assist with check -in at Maplefest. Crowds at Maplefest were very large. There was no noticeable loss of attendees due to the absence of the pancake breakfast. There was misinformation spread about the pancake breakfast, as well as vendor fees, on social media. Applefest is nearly half sold out already. Upcoming events include July Twilight Tuesday & August Sidewalk Sale, neither will have road closure. (c) Membership Relations — G. Lucas reported that flowers were sent to the owner of Poppies Cove following her accident. The Chair reported that he attended Himalayan Spa to congratulate them on their 6t" anniversary and Pink Lemon Decor for second anniversary. He also attended the official Grand Opening of A Well Mind. (d) Streetscape — E. Lucas reported that flower baskets will be installed later this month, along with large temporary planters. Watering will commence once flowers arrive. Summer banners will be installed soon. Autumn banners will be installed at the end of August. (e) Communications — No report. (f) Website & Social Media — No report. 8. New Business (a) Graffiti/Tagging There is a significant problem with graffiti downtown. Business owners should be encouraged to report all incidents to DRIPS. An email will be sent all business owners with this reminder. Business owners may be able to access CIP funds to assist with costs of repainting. The Chair will reach out to DRPS to notify of the issue and request an increased vigilance. (b) Citizen seeking support for cigarette disposal Page 14 Historic Downtown Bowmanville Business Centre (BIA) JUNE 2023 A private citizen visited several businesses downtown asking about their experience with cigarette butts in front of their location and informally asking whether the business would support cigarette disposal cans. Several board members have negative experiences with these disposals and cite risks including fire ignition. The BIA would ask to be consulted if Council were to consider installation of cigarette disposal apparatus downtown. (b) Homelessness Several businesses have been impacted by transient persons occupying sidewalks and vestibules. There are also reported incidents of persons entering businesses several times per day and speaking/acting inappropriately to customers and staff. Some businesses have had success with asking these persons to vacate the premises, while others have not. The Chair will raise these concerns with DRPS during the discussion about graffiti. (c) Concerts In The Park The first concert is June 22. The sign will be installed at Roegnik Drive. The BIA is a sponsor of Concerts In The Park and will be invited to sponsor appreciation night later this summer. (d) RaceFest A. Kielbiski from Economic Development/Tourism reached out by email about RaceFest planned for July 5 at Garnet B. Rickard. This is the first time for the event to promote race weekend at CTMP and organizers hope to make it an annual event. The organizers would like to help cross -promote attendees shopping downtown. L. Holmes met with organizers to discuss potential opportunities. Given tight timeline for this year it was not feasible to offer late night shopping hours downtown on July 5. Moved by L. Holmes, seconded by G. Lucas THAT signage promoting shopping downtown will be produced and installed at RaceFest. CARRIED 9. Date of Next Meeting The next meeting of the Board of Management is scheduled to be held on Tuesday September 12, 2023 commencing at 6:30pm, virtually. 10. Adiournment Moved by E. Lucas, seconded by G. Lucas THAT the meeting adjourn. CARRIED The meeting adjourned at 9:26pm. Page 15 Historic Downtown Bowmanville Business Centre (BIA) Board of Management Meeting Minutes Tuesday September 12, 2023; 6:30pm Virtual Meeting In Attendance: Ron Hooper, Chair Laura Holmes, Secretary Gerri Lucas, Treasurer Cathy Holmes, Director Edgar Lucas, Director Bonnie Wrightman, CBOT representative (departed 8:OOpm) Laura Knox, Economic Development MOC representative (departed 8:OOpm) Amber Ross, owner Pink Lemon Decor Sarah Gerdy, owner Markets Regrets: Erin Kemp, Director Lloyd Rang, Council Representative Delegations Present: none The Chair read the Land Acknowledgement Statement. The meeting was then called to order. 1. Presentation by Delegations The Chair recognized that no delegations were present. 2. Updates from Community Partners (a) CBOT B. Wrightman shared that the Business Retention and Expansion project is complete. In-depth survey, cross - sector. Results are being compiled and analyzed and will be formulated into a report. Anticipating some action items to arise. Will use the results to help guide community solutions. Expecting report to be available by end of year. CBOT is engaging with students across secondary school and post -secondary co-op programs. This can help fill workforce gaps. Roundtable to address criminal activity was conducted previously with DRPS and MPP McCarthy. Discussions included opportunities to share between businesses such as on Facebook. DRPS advised against using any public forum. CBOT is now exploring a landing page on their website where concerns can be shared confidentially. Fox and Falcon Pub has replaced The Old Country Restaurant. There is a new industrial build south of the 401. CBOT will be rolling out a fall campaign and a holiday campaign. There is no plan to restart the Shop Where You Live Durham Region campaign. (b) Economic Development/Tourism L. Knox shared that her portfolio will include strategic planning for investment attraction. There will be a 5- year CIP review starting shortly. The BIAS will be engaged in this process. There is still interest in CIP, particularly related to fagade improvement. There will also be a review on the Patio Program starting this fall. There is an application fee for patios. The Municipality has several standard size patios available. Page 16 Historic Downtown Bowmanville Business Centre (BIA) SEPT 2023 There may be opportunity for marketing a Shop Local campaign ie. Hometown Holiday. Community Services has taken over the role of engaging with sport organizations. Ec Dev can connect the BIAs to interested parties. Regular memos/reports will be presented to Council regarding activities of Ec Dev. 3. Adoption of Minutes Moved by E. Lucas, seconded by C. Holmes THAT the minutes of the meeting of June 6, 2023 be approved as circulated. THAT the Secretary will contact Mr. Heathcoate regarding date for Veteran's Square rehabilitation. CARRIED 4. Business Arising from Previous Minutes (a) BMO driveway Email received from Manager of Municipal Law Enforcement on June 8. Public Works was able to confirm a line collapse in the Municipal right of way on King St. Repair work to be scheduled. The Chair will reach out to the Director of Public Works to determine date for when work is to be completed. (b) Banners in construction zone The Chair has received permission for the BIA to use banner stays in the west end of town when not in use for Veterans banners. The Municipality will continue to maintain and use banner stays on bridge across Bowmanville Creek. (c) Downtown benches/planters The Chair and the Director of Public Works conducted a walk -about on June 27. The following items are scheduled. 1.13Iow off the sidewalks and sweep the street. 2. Order 3-4 new benches and replace the two old existing wooden ones. Install others in strategic locations. 3. Remove the old metal planters (approx. 8) and obtain a quote to sandblast and powdercoat. If cost-effective proceed, otherwise dispose of existing containers. 4. Remove the lids from the planters on the benches at the bus stop. S. Remove the checkerboard from the table at the bus stop. 6. Remove the graffiti from the garbage cans. 7. Re -paint the parking stall lines. 8. Re- paint the Orange Crossing. 9. Straighten the traffic signs (street, parking, etc.) 10. Re -install any missing traffic bollards. If they're not available, please remove any existing fasteners (trip hazards) 11. Repair sidewalk trip hazards that been marked. (d) Downtown Parking Page 17 Historic Downtown Bowmanville 3 SEPT 2023 Business Centre (BIA) August 1 info session for business owners. September 4 start date. Feedback from app customers is mostly positive. There were some concerns raised that the app lists Clarington and not Bowmanville which created some confusion. The Chair will speak to Mr. Maclver to see if there is a way to add Bowmanville to the listing. (e) Graffiti and Homelessness issues The Chair conducted a walk -about with Sgt. Farrugia of DRPS on June 13. Non -reporting of tagging/graffiti is an issue. At the time of the walk -about, DRPS had only 2 recent reports on file but there are numerous new markings. The Chair would like to engage CIP to determine if there is any assistance for business owners for covering up tagging. The Chair attended a DRPS session recently. DRPS occasionally sends foot patrol officers through the downtown core. Homelessness and mental health issues are affecting many local downtowns, including downtown Bowmanville. 5. Correspondence Correspondence was received from i. Planning Department regarding Clarington 5 year Official Plan review (Notice of Special Council Meeting & LTR_Clarington OPR) (via email) ii. Inclusion Officer regarding Clarington Anti -Racism and Discrimination Strategy (Focus Group Invitation & Poster) (via email) iii. Manager Municipal Law Enforcement regarding BMO drainage (via email) iv. Clarington Public Library, Museum & Archives regarding Strategy Plan survey (via email) V. Legislative Services regarding NOA 2023-038 & PD-055-23 re: 204 unit subdivision in Bowmanville (via email) vi. Legislative Services regarding NOA 2023-039, OPA 134 & PD-056-2023 re: residential units in Courtice (via email) vii. Deputy CAO/Treasurer regarding 2024-2027 Budget request (via email) viii. Legislative Services regarding NOA 2023-037 & PD-050-2023 re: subdivision in Newcastle (via email) ix. Legislative Services regarding Staff Report Municipal Parking Payment Modernization (via email) X. Owner of Gather regarding Municipal Parking staff report (via email) xi. Deputy Clerk regarding Municipal Parking Payment Modernization (via email) xii. Legislative Services regarding NOA 2023-047 & C-115-23 re: residential units in Courtice (via email) xiii. Durham Region Clerks Department regarding bylaws 42-2023, 43-2023, & 44-2023 (via email) xiv. Legislative Services regarding HotSpot information session (via email) xv. Legislative Services regarding HotSpot powerpoint presentation (via email) xvi. Concerts in the Park committee inviting BIA representatives to sponsor night xvii. Planning Department regarding Notice of Meeting S-C-2022-0009 and ZBA2022-0018 (via email) xviii. Office of CAO regarding Clarington's Draft Strategic Plan engagement sessions (via email) xix. Planning Department regarding Steering Committee meeting for Bowmanville East Urban Plan (via email) Moved by L. Holmes, seconded by E. Lucas Page 18 Historic Downtown Bowmanville 4 Business Centre (BIA) THAT the correspondence be received for information. THAT item 5i., 5ii., 5iv., 5ix., 5xiv., and 5xviii. be distributed to BIA members. CARRIED 6. Treasurer's Resort The Treasurer presented the following: i. $174 336 in current account ii. Many invoices will be coming due shortly Moved by G. Lucas, seconded by C. Holmes THAT the Treasurer's Report be adopted as presented. CARRIED 7. Directors' Reports (a) Council Liaison — No report. (b) Events — SEPT 2023 C. Holmes reported that Applefest vendor spaces are sold out. Planning for Santa Photos is underway, as well as Moonlight Magic. Ladies Night is scheduled for November 2. BMO window wrap may need to be installed prior to Remembrance Day as the installation becomes risky as the weather cools. (c) Membership Relations — The Chair reported that a new tenant is moving into the former Gig's Music location. Salon MAE moved from their upper level space to main level on Division in former Boho Beauty location. (d) Streetscape — E. Lucas reported that the flower vendor will be removing the baskets that are dying. The vendor apologized for the suboptimal quality of some baskets this year. New winter garlands will be arriving in approximately two weeks. Previous garlands will be installed off main street. Apple street banners will be removed prior to Legion installation of Veteran banners. Winter banners will be installed following Remembrance Day and prior to Santa Claus Parade. Will connect with vendor about winter hanging baskets and large stationary planters. LED shooting stars have been inspected for this year. (e) Communications — No report. (f) Website & Social Media — L. Holmes reported that the business directory was updated this summer. Page 19 Historic Downtown Bowmanville 5 Business Centre (BIA) 8. New Business (a) 2024-2027 Levy Request Moved by G. Lucas, seconded by C. Holmes THAT a 2.5% annual increase to the levy be requested. CARRIED (b) CHFI Advertising SEPT 2023 All -Christmas Music station 98.1 FM quote received at an increase of approximately $200 from last year. Nov 27 x 2 weeks (30 sec ads). Advertising for holiday shopping downtown. Moved by C. Holmes, seconded by G. Lucas THAT holiday shop downtown advertising will include local radio, CHFI, and social media. CARRIED (c) October meeting date Moved by L. Holmes, seconded by E. Lucas THAT the October 2023 meeting be moved to the third Tuesday, namely October 17. CARRIED (d) Suspicious activity downtown Several security incidents have been shared with BIA by business owners in recent months involving suspicious persons and suspicious activity. Business owners have been asked to be vigilant and share any concerns. Criminal activity should be reported to DRPS. (e) Request from Terry Fox Committee Moved by R. Hooper, seconded by L. Holmes THAT the Terry Fox Committee be permitted use of BIA tents for the Terry Fox Run event on September 17, 2023. CARRIED (f) Applefest event entry for OPG Moved by R. Hooper, no seconder. THAT Ontario Power Generation be permitted to set-up a booth at Applefest. FAILED Page 20 Historic Downtown Bowmanville Business Centre (BIA) SEPT 2023 There are strict rules outlining eligibility for entry to events in Historic Downtown Bowmanville that have been in place for decades. Vendor spaces are restricted to handmade makers and food vendors. Community Outreach space is restricted to non-profit groups, religious organizations, service clubs, fundraisers, etc. There are no opportunities for corporations or businesses. (g) Santa Claus Parade Route Due to construction, the parade is unable to stage from Roegnik to Hwy 57 this year. The parade committee would like to know if downtown businesses have any input on an alternate route. The committee suggested a reverse route that would end at Scugog & King. Moved by R. Hooper, seconded by E. Lucas THAT it be suggested that staging could occur Scugog & Church or Scugog & Wellington to maintain the standard route as this is preferred as the road reopens to business earlier than if route is reversed. THAT the BIA will support any decision made but would like to be informed as soon as route is finalized. CARRIED (h) Request for extended use of Patio Program The owner of Brewers Pantry reached out to Ec Dev to determine if it would be possible to extend their contract to have the patio remain in place during Applefest. Moved by L. Holmes, seconded by E. Lucas THAT if the neighboring business consents to the walkway blocking frontage during Applefest, the patio contract can be extended this year. THAT patio contracts continue to require removal prior to Applefest and extensions will be considered on a year-to-year basis. CARRIED (i) Shuttle for Applefest AutoPlanet has offered their 500 vehicle lot for parking at Applefest, but is unable to operate shuttle service as originally offered. The lot is available if an alternate shuttle operator is found. Use of this third -party lot will require a contract with Municipality and shared liability. Municipally owned and operated parking lots are preferable as liability is covered. Community Services will be contacted to determine if Clarington Fields would be available for shuttle parking. Pricing for bus shuttles will be investigated. If feasible, shuttle service will be offered at Applefest this year. 9. Date of Next Meeting The next meeting of the Board of Management is scheduled to be held on Tuesday October 17, 2023 commencing at 6:30pm, virtually. Page 21 Historic Downtown Bowmanville Business Centre (BIA) 10. Adjournment Moved by C. Holmes, seconded by E. Lucas THAT the meeting adjourn. CARRIED The meeting adjourned at 9:20pm. SEPT 2023 Page 22 Historic Downtown Bowmanville Business Centre (BIA) Board of Management Meeting Minutes Tuesday November 15, 2023; 6:30pm Virtual Meeting In Attendance: Ron Hooper, Chair Laura Holmes, Secretary Gerri Lucas, Treasurer Cathy Holmes, Director Edgar Lucas, Director Laura Knox, MOC Economic Development representative Amber Ross, owner Pink Lemon Decor Sarah Gerdy, owner Markets Regrets: Bonnie Wrightman, CBOT representative Lloyd Rang, Council Representative Erin Kemp, Director Delegations Present: none 1. Presentation by Delegations The Chair recognized that no delegations were present. 2. Updates from Community Partners (a) Economic Development L. Knox shared that the Hometown Holiday campaign will launch soon. The major push is for shop local and attracting visitors to the downtown areas. Direct mail postcards will be distributed by Canada Post. New Invest Clarington branding has launched. Branded bags will be made available to BIA businesses. Patio program has come to a close for season. Would like to seek input on the program for future. CIP grant program promotion will launch early in the new year. THEE parade set for December 6, 5:30pm. (b) CBOT B. Wrightman sent an email reminder about the Crime and Homelessness roundtable session that is scheduled for Friday November 17. If there are any questions or issues that need to be raised please direct them to CBOT. 3. Adoption of Minutes Moved by L. Holmes, seconded by E. Lucas THAT the minutes of the meeting of Monday October 16, 2023 be approved as circulated. CARRIED 4. Business Arisine from Previous Minutes None. Page 23 Historic Downtown Bowmanville Business Centre (BIA) S. Correspondence NOVEMBER 2023 Correspondence was received from i. Planning Department regarding Bowmanville East Urban Centre planning documents and schedules (via email) Moved by L. Holmes, seconded by G. Lucas THAT the correspondence be received for information. CARRIED 6. Treasurer's Resort The Treasurer presented the following: i. $128 000 in current account Invoices yet to be received for holiday season programming Moved by E. Lucas, seconded by C. Holmes THAT the Treasurer's Report be adopted as presented. CARRIED 7. Directors' Reports (a) Council Liaison — No report. (b) Events — C. Holmes reported that Girls Night Out was reportedly not as well attended as previous years. Moonlight Magic event is planned for December 1. OPG request to participate was denied, as community outreach space is not offered at Moonlight. BMO window wrap is partially installed. Lights will be installed on the Christmas tree. Photos with Santa on the first three Saturday's is planned. Live reindeer was cost prohibitive this year and funds will be redirected to new event The Grinch Giveaway which is planned for Saturday mornings in December to help promote shopping downtown. Businesses have been encouraged to donate gift cards and vouchers to the promotion. Parade entry is set for Saturday November 18. Advertising for shopping downtown and Moonlight Magic starts this Friday. Poster delivery for Moonlight is complete, Grinch posters will go out this week, and Santa posters the following week. (c) Membership Relations — G. Lucas reported that HER Beauty lounge has not had an official opening yet. The Chair attended the official grand opening for Sugar Dust Bakery. (d) Streetscape — E. Lucas reported that Christmas garlands are mostly installed. Banners and shooting stars will be installed this week. Hanging baskets will be installed at end of month, because the weather has been too warm. Stationary planters are being delivered this week and the provider uses a special spray to keep the greenery Page 24 Historic Downtown Bowmanville 3 Business Centre (BIA) NOVEMBER 2023 fresh longer. The Chair reported that the Horticultural Society installed holiday urns in front of the Municipal Administrative Centre. (e) Communications— L. Holmes reported that notices of public meetings and roundtable sessions have been distributed. (f) Website & Social Media — L. Holmes reported that social media accounts have nearly 5000 followers each. 8. New Business (a) Vomit & Garbage downtown A concerned citizen reached out to the Chair and the Mayor's office about the state of the downtown. The Chair forwarded the concern about garbage to Operations. The Chair also performed a walk -around downtown and was unable to locate the vomit. The concern was raised following Applefest so it is possible that a spill from the event was misidentified. Operations arranged for garbage removal. No further action required. (b) OBIAA question The Chair posed a question that was raised at a recent OBIAA meeting. OBIAA members would like to know how or if business members attending BIA meetings are permitted to speak. It was suggested that business members that wish to raise a question or concern should do so in writing ahead of the meeting. (c) Vaping/Smoking on the sidewalk Community members and business owners have raised concerns about people smoking and vaping outside of business doors which is impeding and making passage on sidewalks uncomfortable. The Chair will seek answers from OBIAA and Bylaw on the rules and regulations. 9. Date of Next Meeting The next meeting of the Board of Management is scheduled to be held on Tuesday January 9, 2024 commencing at 6:30pm, virtually. 10. Adiournment Moved by G. Lucas, seconded by C. Holmes THAT the meeting adjourn. CARRIED The meeting adjourned at 7:45pm. Page 25