HomeMy WebLinkAboutReport #1 11/05/2012 clarington
Leading the Way
REPORT #1
REPORT TO COUNCIL MEETING OF NOVEMBER 5, 2012
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, OCTOBER 29, 2012
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) EGD-029-12 Monthly Report on Building Permit Activity for
September, 2012
(b) EGD-016-12 Cost To Prepare A Fire Master Plan — In-House
(c) CSD-010-12 2013 Community Grant Program, Balance Sheet
(d) FND-024-12 Financial Update as at September 30, 2012
(e) Correspondence from John O'Toole, M.P.P., Durham, Providing an Update
on Bill 121 —Ability to Pay Act
2. DELEGATION OF GLENN MCLEOD, FIELD ADVISORY, TREES ONTARIO,
REGARDING THE 50 MILLION TREE PROGRAM
THAT the delegation of Glenn McLeod, Field Advisor, Trees Ontario, regarding the
50 Million Tree Program, be received with thanks; and
THAT Staff be directed to display the brochure in the display at reception, as well
as provide a link to Trees Ontario on the Municipality's website.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
Report #1 - 2 - November 5, 2012
3. AN APPLICATION BY SYLVIA VANHAVERBEKE TO REZONE LANDS IN THE
NEWCASTLE VILLAGE CENTRE FROM RESIDENTIAL TO COMMERCIAL
THAT Report PSD-046-12 be received;
THAT the application to amend the Zoning By-law, as submitted on behalf of Sylvia
Vanhaverbeke, be approved, and that the draft Zoning By-law Amendment, as
contained in Attachment 2 to Report PSD-046-12, be passed;
That the Durham Regional Planning Department and Municipal Property
Assessment Corporation be forwarded a copy of Report PSD-046-12 and Council's
decision; and
THAT all interested parties listed in Report PSD-046-12 and any delegations be
advised of Council's decision.
4. REQUEST FOR REPORT— USING ROAD ALLOWANCE FOR OVERFLOW
PARKING
THAT Staff be directed to prepare a report regarding the opportunity to use the
unopened road allowance bounded by Queen Victoria Street and. Boulton Street
(commonly referred to as George Manners Street road allowance) as overflow
parking to Bond Head Parkette,
5. PUBLIC ACCESS DEFIBRILLATOR PROGRAM — LAKERIDGE HEALTH
AGREEMENT RENEWAL
THAT Report CSD-009-12 be received;
THAT Council authorize the Mayor and Clerk to sign the Agreements provided by
the Central East Prehospital Care Program (CEPCP), on behalf of Lakeridge
Health;
THAT Central East Prehospital Care Program be advised of action taken;
THAT the Orono Arena Board, Newcastle Arena Board and the Newcastle
Community Hall Board be advised of action taken; and
THAT Staff be directed to report back to the November 12, 2012 General Purpose
and Administration Committee meeting on providing defibrillator service at all the
hall boards.
Report #1 - 3 - November 5, 2012
6. 3rd QUARTER PARKING REPORT
THAT Report CLD-031-12 be received; and
THAT a copy of Report CLD-031-12 be forwarded to the Bowmanville Business
Centre for their information.
7. REQUEST FOR REPORT — COST BENEFIT OF PARKING METERS IN
DOWNTOWN BOWMANVILLE
THAT Staff be directed to prepare a cost benefit report on on-street parking meters
in Bowmanville; and
THAT this report include input from the Business Improvement Areas.
8. CL2012-29, GUIDERAIL IMPROVEMENTS, VARIOUS LOCATIONS
THAT Report COD-026-12 be received;
THAT Peninsula Construction Inc., Fonthill, ON with a total bid in the amount of
$328,907.76 (Net of HST Rebate), being the lowest responsible bidder meeting all
terms, conditions, and specifications of Tender CL2012-29, be awarded the
contract for 2012 Guiderail Improvements, Various Locations as required by the
Engineering Department;
THAT the funds required in the amount of $403,000.00 which includes $328,907.76
for tender, design contract administration and contingencies and net HST be drawn
from the following accounts:
Roadside Protection Program, 110-32-330-83338-7401 $397,000.00
(2012, 2011 and 2010)
Bridge Maintenance, 100-36-380-10200-7112 $ 6,000.00
Total Funds Required $403,000.00
;and
THAT the Mayor and Clerk be authorized to execute the necessary agreement.
Report #1 - 4 - November 5, 2012
9. REPORT COD-025-12, RFP2012-8 FIRE MASTER PLAN
THAT Report COD-025-12 be received;
THAT Dillon Consulting, Toronto, Ontario, with a total estimated bid price of
$71,226.91 (net of H.S.T. Rebate), being the highest ranked proposal meeting all
terms, conditions and specifications be awarded the contract for RFP2012-8
Provision of Consulting Services — Fire Master Plan, as required by the Emergency
and Fire Service Department; and
THAT the funds required in the amount of $71,226.91 be drawn from the 2012
Emergency and Fire Services Administration — Consulting account
#100-28-130-00000-7160.
10. HOLIDAY TRAIN EVENT —ADDITIONAL FUNDING
THAT $2000 be allocated for the Holiday Train event assistance should an
insufficient number of volunteers sign up.
11. COAA VEHICLE PURCHASE
WHEREAS the Mayor's Classic Golf Tournament raised $25,000.00 in donations;
AND WHEREAS the Municipality of Clarington has made a generous donation of
the proceeds from the Mayor's Classic Golf Tournament to the Clarington Older
Adults Board to assist with Clarington Older Adults Association Wheels in Action
Program;
AND WHEREAS Clarington Older Adults Association is now in a position to
purchase an additional vehicle to supplement Wheels in Action Program;
AND WHEREAS the Clarington Older Adult Centre Board has directed the COAA
Executive Director to move forward with a formal request for information from all of
the local vehicle dealerships within Clarington;
NOW THEREFORE BE IT RESOLVED THAT the requirements of Municipal
Purchasing By-law #2010-112 be waived for this transaction;
THAT the Executive Director be authorized to solicit Expressions of Interest from
Clarington only new car dealers to determine the availability and price of vehicles
suitable for Clarington Older Adults Centre requirements;
THAT the Executive Director be authorized to negotiate a purchase price, within
budget, for a selected vehicle and issue a purchase order;
Report #1 - 5 - November 5, 2012
THAT the vehicle be paid for by the Clarington Older Adults Board using the
donated funds totaling $25,000; and
THAT the vehicle be registered in the name of the Municipality of Clarington.
12. FEDERAL ELECTORAL BOUNDARIES — MUNICIPALITY'S RESPONSE TO
BOUNDARY COMMISSION'S PROPOSALS
THAT Report CAO-005-12 be received; and
THAT Council approve Scenario 1 in the map, attached to Report CAO-005-12, as
the basis of the Municipal submission to the Federal Electoral Boundaries
Commission for Ontario.
13. REPORT LGL-006-12, THE LEASE OF CLOSED ROAD ALLOWANCE (BOND
STREET) TO SHERYL AND STAN ZULY, 627 MILL STREET SOUTH,
NEWCASTLE
THAT Report LGL-006-12 be received;
THAT the current lease agreement be terminated;
THAT westerly half of the unopened Bond Street road allowance be offered for
lease to the Zuly's;
THAT the easterly half of the unopened Bond Street road allowance be offered for
lease to the Love's;
THAT all property owners abutting the unopened Bond Street road allowance be
notified of the proposed leases immediately; and
THAT should Mr. & Mrs. Love not wish to enter into the lease being offered, then
the existing lease agreement with Mr. & Mrs. Zuly will remain status quo.