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2023-12-21
Clarftwn Electronic Council Communications Information Package Date: December 21, 2023 Time: 12:00 PM Location: ECCIP is an information package and not a meeting. Description: An ECCIP is an electronic package containing correspondence received by Staff for Council's information. This is not a meeting of Council or Committee. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Members of Council: In accordance with the Procedural By-law, please advise the Municipal Clerk at clerks@clarington.net, if you would like to include one of these items on the next regular agenda of the appropriate Standing Committee, along with the proposed resolution for disposition of the matter. Items will be added to the agenda if the Municipal Clerk is advised by Wednesday at noon the week prior to the appropriate meeting, otherwise the item will be included on the agenda for the next regularly scheduled meeting of the applicable Committee. Members of the Public: can speak to an ECCIP item as a delegation. If you would like to be a delegation at a meeting, please visit the Clarington website. Electronic Council Communications Information Package (ECCIP) December 21, 2023 Pages 1. Region of Durham Correspondence 1.1 Waste Management Facilities Days of Operation During the Holiday 3 Season - December 18, 2023 1.2 Organics Management Plan - Multi -Residential Enhanced Green Bin 5 Program (2023-WR-9) - December 20, 2023 1.3 2024 Interim Regional Property Tax Levy (2023-F-33) - December 20, 22 2023 1.4 Changes to Regional Services in Observance of the Holiday Season - 28 December 21, 2023 2. Durham Municipalities Correspondence 2.1 Town of Whitby - Condemning All Acts of Hate - December 20, 2023 31 3. Other Municipalities Correspondence 3.1 City of Thunder Bay - Advocacy - Short Term Rentals - December 19, 33 2023 3.2 City of Stratford - CEBA Loan Business - December 19, 2023 35 3.3 Tay Township - Provincial Cemetery Management Support Request - 39 December 21, 2023 4. Provincial / Federal Government and their Agency Correspondence 4.1 Ministry of Municipal Affairs and Housing - Greenbelt Statute Law 41 Amendment Act, 2023, Received Royal Assent - Legislation Returns Lands to the Greenbelt and Oak Ridges Moraine - December 20, 2023 5. Miscellaneous Correspondence 5.1 Newcastle Arena Board - Gratitude for Council Support for Newcastle 44 Arena Refurbish Project - December 20, 2023 5.2 Minutes of the Newcastle Business Improvement Area dated December 45 21, 2023 Page 2 0 DURHAM REGION Waste Management Facilities days of operation during the holiday season Posted on Monday, December 18, 2023 Back to Search Whitby, Ontario - The Regional Municipality of Durham is advising residents that the Regional Waste Management Facilities (WMF) in Brock, Scugog and Oshawa and the Household Special Waste Depot in Clarington will have revised days of operation during the holiday season. When: • December 23 - Closed • December 24 - Closed (Closed on Sundays) • December 25 - Closed (Closed on Mondays) • December 26 - Closed • December 27 - Closed • December 28 - Open 8 a.m. to 4 p.m. • December 29 - Open 8 a.m. to 4 p.m. • December 30 - Open 8 a.m. to 4 p.m. • December 31 - Closed (Closed on Sundays) • January 1 - Closed (Closed on Mondays) • January 2 - Resumes regular hours Where: The revised hours of operation impact the following facilities: • Oshawa Waste Management Facility, 1640 Ritson Road North, Oshawa • Scugog Waste Management Facility, 1623 Reach Street, Port Perry • Brock Waste Management Facility, C22480 Brock Sideroad 17, Cannington • Clarington Household Special Waste Depot, 1998 Bowmanville Avenue, Bowmanville. The Waste Management Centre, 4600 Garrard Road, Whitby (new and replacement blue boxes and green bins) will also have revised hours of operation during the holidays: Page 3 • December 22 - 8:30 a.m. to 12 p.m. • December 23 - Closed (Closed on Saturdays) • December 24 - Closed (Closed on Sundays) • December 25 - Closed • December 26 - Closed • December 27 - Open 8:30 a.m. to 4:30 p.m. • December 28 - Open 8:30 a.m. to 4:30 p.m. • December 29 - Open 8:30 a.m. to 12 p.m. • December 30 - Closed (Closed on Saturdays) • December 31 - Closed (Closed on Sundays) • January 1 - Closed • January 2 - Resumes regular hours Why: These closures are taking place for the holiday season. Note: For more information visit durham.ca/waste en living -here garbage-and-recycling.aspx)., email waste@durham.ca (mailto:waste@durham.ca)., or call 311 (within Regional limits) or 905-668-7711 7711 (toll -free at 1-800-372-1102). For media requests, please contact CorporateCommunications@durham.ca f mailto:CorporateCommunications@durham.ca).. © 2023 Durham Region, 605 Rossland Road East, Whitby, Ontario L1N 6A3, Canada, Telephone (within regional limits): 311, Telephone: 905-668-7711, Toll -Free: 1-800-372-1102 By GHD Digital Page 4 THIS LETTER HAS BEEN FORWARDED TO THE EIGHT AREA CLERKS 777RD))) DURHAM REGION The Regional Municipality of Durham December 20, 2023 Celeste Dugas District Manager York -Durham District Office 230 Westney Road South, 5th Floor Ajax, ON L1 S 7J5 Sent Via Email Corporate Services Dear: C. Dugas Department — Legislative Services Division RE: Organics Management Plan — Multi -Residential Enhanced Green Bin Program (2023-WR-9) File: E08 605 Rossland Rd. E. Level 1 Council of the Region of Durham, at its meeting held on December 20, PO Box 623 2023, adopted the following recommendations of the Works Whitby, ON L1 N 6A3 Committee: Canada 905-668-7711 "A) That staff be authorized to implement a Multi -Residential Green 1-800-372-1102 Bin Collection Program for multi -residential buildings already durham.ca receiving Regional waste collection services; Alexander Harras B) That the Commissioner of Works be authorized to enter into a M.P.A. Shared Services Agreement with the Town of Whitby and the Director of City of Oshawa outlining the framework under which the Legislative Services Regional Municipality of Durham may operate a region -wide & Regional Clerk Multi -Residential Green Bin Collection Program, including within the Town of Whitby and the City of Oshawa, subject to the satisfaction of the Commissioner of Finance and the Regional Solicitor; C) That the Commissioner of Works be authorized to amend By - Law #46-2011, a By -Law to Regulate the Provision of Waste Management Services Under the Jurisdiction of the Regional Municipality of Durham to reflect the necessary program changes; D) That the estimated annual gross program cost of $1.9 million ($0.95 million in 2025), with costs of approximately 50.6 per cent and 16.0 per cent based on the number of units, be recovered from the City of Oshawa and the Town of Whitby respectively; If you require this information in an accessible format, please call 1-800-372-1102 ext. 2097. Page 5 E) That the net cost to the Region be included in the 2025 and future Waste Management Business Plans and Budgets; and F) That a copy of Report #2023-WR-9 of the Acting Commissioner of Works be distributed to the local area municipalities and the Ontario Ministry of the Environment, Conservation and Parks York -Durham District Office for information." Please find enclosed a copy of Report #2023-WR-9 for your information. Alexander Harras, Director of Legislative Services & Regional Clerk AH/sc Enclosed c: N. Cooper, Clerk, Town of Ajax F. Lamanna, Clerk, Township of Brock J. Gallagher, Clerk, Municipality of Clarington M. Medeiros, Clerk, City of Oshawa S. Cassel, Clerk, City of Pickering R. Walton, Acting Clerk, Township of Scugog D. Leroux, Clerk, Township of Uxbridge C. Harris, Clerk, Town of Whitby R. Jagannathan, Acting Commissioner of Works Page 6 If this information is required in an accessible format, please contact 1-800-372-1102 ext. 3540. The Regional Municipality of Durham Report To: Works Committee From: Acting Commissioner of Works Report: #2023-WR-9 Date: December 6, 2023 Subject: anics Manaaement Plan — Multi -Residential Enhanced Green Bin Proaram Recommendation: That the Works Committee recommends to Regional Council: A) That staff be authorized to implement a Multi -Residential Green Bin Collection Program for multi -residential buildings already receiving regional waste collection services; B) That the Commissioner of Works be authorized to enter into a Shared Services Agreement with the Town of Whitby and the City of Oshawa outlining the framework under which the Regional Municipality of Durham may operate a region -wide Multi -Residential Green Bin Collection Program, including within the Town of Whitby and the City of Oshawa, subject to the satisfaction of the Commissioner of Finance and the Regional Solicitor; C) That the Commissioner of Works be authorized to amend By -Law #46-2011, a By - Law to Regulate the Provision of Waste Management Services Under the Jurisdiction of the Regional Municipality of Durham to reflect the necessary program changes; D) That the estimated annual gross program cost of $1.9 million ($0.95 million in 2025), with costs of approximately 50.6 per cent and 16.0 per cent based on the number of units, be recovered from the City of Oshawa and the Town of Whitby respectively. Page 7 Report #2023-WR-9 Page 2 of 12 E) That the net cost to the Region be included in the 2025 and future Waste Management Business Plans and Budgets; and F) That a copy of this report be distributed to Local Area Municipalities and the Ontario Ministry of the Environment, Conservation and Parks York -Durham District Office for information. Report: 1. Purpose 1.1 The purpose of this report is to seek Regional Council's approval to implement a multi -residential source -separated organics collection program and associated measures to ensure the success of the program. 2. Background 2.1 On March 1, 2023, Regional Council approved Report #2023-WR-3, which outlined the next steps for the development of a Green Bin program for multi - residential buildings already receiving municipal waste collection services. 2.2 Currently, the Region provides recycling and garbage collection to 419 multi - residential properties (26,262 dwelling units), as noted in Table 1 below. Multi - residential buildings that do not meet the Region's requirements manage their waste with private contracts. 2.3 The Region does not have a multi -residential Green Bin program. The multi - residential sector is the fastest growing housing sector in the Region, and multi - residential organics, which account for approximately 44 per cent of the garbage collected from multi -residential properties, represent the best opportunity for the Region for additional waste diversion beyond expanding the curbside Green Bin program. Report #2023-WR-9 Table 1: Multi -residential properties serviced by the Region (September 2023) Paae 3 of 12 Municipality # of Multi -residential Properties Serviced # of Individual Units Serviced Oshawa 221 13,309 Whitby 76 4,207 Pickering 36 3,661 Ajax 34 3,124 Clarington 27 1,067 Uxbridge 15 511 Scugog 4 138 Brock 6 245 TOTAL 419 26,262 2.4 As each building is unique, the proposed multi -residential green bin program will require a multi -year implementation to allow for the changes needed to accommodate the program in each building. This is especially true for buildings with limited storage capacity. No building retrofits are anticipated, and required changes will be related to individual property management practices. 2.5 New multi -residential projects currently in the development review process will be informed of the upcoming changes with a request for appropriate site accommodations. Organics management will be included in the Region's future multi -residential development review process. 2.6 The Region processes all curbside green bins collected in Durham, except in, the City of Oshawa and the Town of Whitby, which collect the curbside Green Bin materials in their respective municipalities. The Region will collect organics from multi -residential properties in the City of Oshawa and the Town of Whitby under a shared services agreement for the proposed multi -residential Green Bin program. The agreement will outline the provisions under which the Region will recover Page 9 Report #2023-WR-9 Page 4 of 12 from the City of Oshawa and the Town of Whitby their respective share of the program's total costs. 3. Previous Reports and Decisions 3.1 In June 2019, Regional Council approved Report #2019-COW-17, which outlined the `Organics Management Next Steps and Updated Preliminary Business Case' to adopt wet AD as the preferred technology for the Region's long-term organics management plan to maximize diversion, including Green Bin organics and the organic fraction of mixed garbage wastes. 3.2 In June 2022, Regional Council approved Report #2022-COW-22, authorizing staff to cancel the Region's Mixed Waste Pre-sort and Anaerobic Digestion Facility ("AD Project") procurement process in accordance with the requirements of the Negotiated Request for Proposal, NRFP 1080-2021 ("NRFP"). 3.3 In March 2023, Regional Council approved Report #2023-WR-3, authorizing staff to launch a Region -wide Enhanced Green Bin program to expand the list of acceptable items in the current program. Regional Council also granted approval to develop a Green Bin program for multi -residential properties receiving regional waste collection services and make respective amendments to By -Law #46-2011. 4. Ontario Food and Organic Waste Policy Statement 4.1 Ontario's Food and Organic Waste Policy Statement (Policy Statement) requires municipalities to achieve: a. 70 per cent waste reduction and resource recovery of food and organic waste generated by single-family dwellings in urban settlement areas by 2023; and b. 50 per cent waste reduction and resource recovery of food and organic waste generated at multi -residential properties by 2025. 4.2 It also encourages the diversion of the following materials through organics separation programs: a. Personal hygiene waste, b. Sanitary products, C. Shredded paper (already accepted in the Region's program) d. Additional paper products (already accepted in the Region's program), Page 10 Report #2023-WR-9 Page 5 of 12 e. Compostable products and packaging, f. Pet food (already accepted in the Region's green bin) and; g. Pet waste. 4.3 In 2021, the Region diverted 43 percent of the available organics, including leaf and yard waste materials into the single-family home waste stream. A multi - residential Green Bin program will improve this performance and help the Region achieve compliance with Ontario's Food and Organic Waste Policy Statement. 5. Existing Approved Multi -Residential Building Inspections 5.1 Regional staff inspected the 419 approved multi -residential properties to assess the level of effort required to implement the proposed multi -residential Green Bin Collection Program. Based on these inspections, each property was classified into three categories of readiness to receive the program as follows: a. Ready to implement - The property has adequate space, infrastructure, and staff to manage organic waste and has clear guidelines and incentives for residents to participate in the program and reduce contamination. The property can start the program with minimal changes to its processes. b. Minor changes required - The property may need to make some adjustments or improvements to optimize the process, may also need to update its guidelines and incentives for residents and would benefit from more education and outreach. The property can start the program with moderate changes to its processes. C. Significant site challenges - The property has limited or no space, infrastructure, or staff to deal with organic waste. The property may face physical, logistical, or financial barriers to implement the program, may also have low awareness or engagement from residents, and may see resistance from property management. The property owner would require significant changes to its processes to start the program. 5.2 Property managers and owners were given an opportunity to provide their insights for implementing the proposed multi -residential Green Bin program. 5.3 The inspections confirm that 64 percent of buildings are ready to implement a multi -residential green bin program, 32 per cent can implement with minor changes, and 4 per cent may face significant site challenges. This information will inform the phased -in implementation plan. Any costs associated with ensuring that properties can accommodate the program will be the responsibility of the property owner. Page 11 Report #2023-WR-9 Page 6 of 12 6. Other Municipal Multi -Residential Green Bin Programs 6.1 Halton Region, the City of Hamilton, the City of Ottawa, and the City of Toronto have implemented multi -residential Green Bin programs. Regional staff spoke with representatives from these municipalities to learn from their experiences. The findings are outlined in Attachment #1. 6.2 These municipalities have design standards to facilitate the separation of organic waste, including tri-sorters, bi-sorters, three -chute systems, and waste storage facilities. They also offer options for collecting organic waste, such as, wheeled tote containers ranging in size from 121 — 360 litres (32-95 gallons) and 1.8 cubic metres (2-yard) front-end bins. The number and size of bins allocated per building depend on the number of units in each building. 6.3 Staff have solicited proposals for the design and delivery of a multi -residential Green Bin collection program from the industry. The proposals received include similar features as those described above, including providing kitchen catcher containers and respective information/instructions to residents, using wheeled tote containers for centralized collection and weekly collection at a minimum, with a twice -weekly collection schedule for larger properties. 6.4 The most common lesson learned from all municipalities is that program success depends on maintaining a comprehensive education and compliance campaign to ensure effective program participation. An annual promotional budget between $2.28 and $6.50 per dwelling unit is recommended for ongoing program success. Appropriate costs will be Regional with cost recovery from Whitby and Oshawa through the recommended Shared Services Agreement. 7. Shared Services Agreement with the City of Oshawa and the Town of Whitby 7.1 Regional staff are jointly developing a Shared Services Agreement with the City of Oshawa and the Town of Whitby, which will outline the provisions under which the Region will deliver a multi -residential Green Bin program in the City of Oshawa and the Town of Whitby and basis by which the Region will allocate and recover the costs of the program from the Town of Whitby and the City of Oshawa. 7.2 The intent of the shared services agreement is to recognize program efficiencies and cost benefits through administration of a single consistent program across the Region under a single contract. The program will also be able to leverage Page 12 Report #2023-WR-9 Page 7 of 12 consistent common messaging to residents and bring the communities into alignment with Ontario's Food and Organic Waste Policy Statement. 7.3 The City of Oshawa Council has approved Report CO-23-34: Enhanced Green Bin Program authorizing staff to enter into a Shared Services Agreement with the Region for the multi -residential Green Bin program. 7.4 The Town of Whitby's Council is yet to authorize staff to enter into a Shared Service Agreement with the Region for the multi -residential Green Bin program. 8. Bylaw Update Required 8.1 Schedule P of By -Law #46-2011, A By -Law to Regulate the Provision of Waste Management Services Under the Jurisdiction of the Regional Municipality of Durham, needs amending to reflect the program changes outlined in this report and to require that future developments include provisions for the collection of organics in their plans as a condition for qualifying for municipal waste collection. 8.2 Given the various waste management designs used by developers based on the needs of existing or new buildings, Regional staff do not intend to require the use of any specific systems or layouts within buildings. However, Durham's waste management programs will continue to require participation in all waste diversion programs as a condition for properties to qualify for municipal waste collection services, and waste diversion must be as convenient as disposal. 9. Procurement 9.1 On September 25, 2023, the Region issued Request for Proposal (RFP) # P- 1068-2023, for the collection of Multi -Residential Organics in the Region of Durham that closed on October 23, 2023. The successful bidder must provide all the staffing, vehicles and equipment necessary to collect multi -residential Green Bin materials at a minimum of once per week, to provide, own, and maintain in good working condition all bulk collection containers (wheeled tote containers and front-end bins), to assist the Region in coordinating with property owners and managers, and to assist the Region in promotion and education activities. The timing of # P-1068-2023 affords the contractor time to order the required collection vehicles as delivery can take up to two years. The contract will not be awarded until the Shared Services Agreement is signed by all parties. Page 13 Report #2023-WR-9 Page 8 of 12 9.2 RFP-1068-2023 was evaluated against the following criteria: a. Proposed Solution and Timelines (30%) b. Company Experience and Qualifications- Sample Projects (20%) C. Staff Experience and Qualifications (5%) d. Quality Management Plan (10%) e. Innovation (10%) f. Pricing (25%) 9.3 Miller Waste was the only bidder to meet the minimum 70 per cent scoring requirement and has undergone reference checks. The winning bid was for a total collection cost $1,837,274. The Region will allocate the cost of this contract between the Region, Town of Whitby and City of Oshawa and will negotiate funding arrangements with the Town of Whitby and the City of Oshawa for their respective portion of the cost of the contract. 10. Proposed Program 10.1 Based on the results of the jurisdictional scan and the procurement process, the Regional program will include the following: a. One kitchen container per dwelling b. One information brochure per dwelling C. Signage for chute rooms, waste storage areas, and other areas, as needed d. Wheeled tote containers for centralized storage and collection e. Weekly collection at minimum, with twice -weekly collection for larger properties subject to needs assessment f. Acceptable materials same as curbside Green Bin program g. A material audit program to monitor program performance h. Program participation is a condition for qualifying for municipal waste collection services and must be as convenient as waste disposal. 10.2 The Region will provide an initial kitchen catcher container for residents to use in their units as well as all promotional material and signage to support the buildings. As outlined in Section 11, the Town of Whitby and the City of Oshawa will be responsible for their respective portion of these costs. Page 14 Report #2023-WR-9 11. Financial Implications Paae 9 of 12 11.1 Table Two provides the details on the total estimated annual cost of implementing the new expanded organics program in eligible multi -residential properties including the cost for the contracted collection services, contract administration, individual kitchen bins for each unit and education and promotion costs. 11.2 It should be noted that Table Two only includes the cost of collection and does not include the cost of processing which is estimated at $436,000 annually which is offset by the elimination of the need to haul this material and to dispose of it at the Durham York Energy Centre for a combined savings of approximately $220,000 annually. 11.3 In addition to the ongoing operating costs there are also one-time operating costs associated with the launch of the multi -residential expanded organics program which are itemized in Table 3. 11.4 The City of Oshawa and the Town of Whitby are responsible for the collection of Green Bin materials in their respective municipalities. It is proposed that the Region will manage the contracted services and coordinate the program's implementation and delivery and bill back the respective cost of the program to the City of Oshawa and the Town of Whitby. Staff are currently negotiating an MOU with the City of Oshawa and the Town of Whitby which will outline the various roles and responsibilities of each of the partners in the MOU including framework by which the Region will bill the City of Oshawa and the Town of Whitby for their respective shares of the total costs. While the final cost shares will be defined through the MOU and cost allocations framework, Tables 2 and 3 outline an initial estimate of the costs for the Region, City of Oshawa and Town of Whitby for the multi -residential collection program. Page 15 Report #2023-WR-9 Page 10 of 12 Table 2: Estimated Annual Multi -Residential Green Bin Collection Program Costs Estimated Annual Operating Costs * Organics Program Total Region of Durham City of Oshawa Town of Whitby Task Collection $1,837,274 $613,899 $928044 $295,331 Contract Ongoing Promotion and $60,000 $19,983 $30,406 $9,611 Kitchen Catchers Total $1,897,274 $633,882 $958,450 $304,942 Table 3: Estimated One-time Multi -Residential Green Bin Collection Program Costs Estimated One-time Operating Costs * Organics Program Total Region of City of Town of Task Durham Oshawa Whitby In-house kitchen catcher containers & $150,000 $50,100 $75,900 $24,000 compostable bag samples Promotion and Education Launch $130,000 $43,420 $65,780 $20,800 Campaign Total $280,000 $93,520 $141,680 $44,800 *Dollar amounts exclude applicable taxes. 11.5 Based on the costs outlined in Table 2, the estimated annual net cost to the Region of Durham (net of the recoveries from the City of Oshawa and the Town of Whitby) is $633,882. It is estimated that these costs will impact the Region's 2025 Page 16 Report #2023-WR-9 Paae 11 of 12 Business Plans and Budget. The estimated net cost of the program to the Region represents an annual increase in the overall Regional property tax levy of 0.1 per cent. Given the challenges in quantifying and monitoring allocation of kitchen catchers and where promotion and education activities may span multiple programs, the Region may fund in practice the indirect costs of the collection system beyond the cost sharing allocation. 12. Relationship to Strategic Plan 12.1 This report aligns with/addresses the following strategic goals and priorities in the Durham Region Strategic Plan: a. Goal 1.1 Accelerate the adoption of green technologies and clean energy solutions through strategic partnerships and investment. b. Goal 1.2 Increase waste diversion and resource recovery. C. Goal 1.4 Demonstrate leadership in sustainability and addressing climate change. d. Goal 5.1 Optimize resources and partnerships to deliver exceptional quality services and value. e. Goal 5.2 Collaborate for a seamless service experience. 13. Conclusion 13.1 This report recommends that Regional Council approve a multi -residential Green Bin program for properties that qualify for municipal waste collection services and the amendment of Waste Management By -Law #46-2011 to reflect the program changes. 13.2 This program will help the Regional Municipality of Durham meet the regulatory requirements of Ontario's Food and Organic Waste Policy Statement and align with the Region's long-term organics management plan. 13.3 A Shared Services Agreement with the City of Oshawa and the Town of Whitby will outline the framework under which the Region will deliver this program to all approved multi -residential properties within the City of Oshawa and the Town of Whitby and recover the respective costs from the City of Oshawa and the Town of Whitby. 13.4 This report has been reviewed by the Chief Administrative Office - Legal Services Division and the Finance Department. Page 17 Report #2023-WR-9 Page 12 of 12 13.5 For additional information, contact: Andrew Evans, Director, Waste Management Services, at 905-668-7711, extension 4102. 14. Attachments 14.1 Attachment #1: Other Municipal Program Summary Respectfully submitted, Original signed by: Ramesh Jagannathan, MBA, M.Eng., P.Eng., PTOE Acting Commissioner of Works Recommended for Presentation to Committee Original signed by Nancy Taylor for Elaine C. Baxter-Trahair Chief Administrative Officer Page 18 Attachment #1 to Report #2023-WR-9 Page 1 Summary of Other Municipal Organics Programs There are several municipalities within Ontario that have already implemented a multi residential Source Separated Organics Program. Regional staff have spoken to representatives from each of these municipalities and reviewed their programs to learn from their experiences. Barrie The City of Barrie has a Multi -residential Source Separated Organics Program for properties with six or more units. Each unit is supplied with a kitchen bin to transfer to the building's large organic carts, which are also supplied by the City. Properties are required to participate in the program to receive the City's other waste collection services. Halton Region Halton Region has been in the process of implementing a Multi -residential Source Separated Organics Program since 2014. All multi -residential buildings must separate organic waste as per their Waste Management Bylaw, or they will not receive municipal waste collection services. The Region provides Green Carts (360 or 120 litres) as well as Kitchen Catchers for use in each dwelling units. The Region owns the carts and is responsible for replacing any broken or missing carts. The Region has released the ROP Guidelines - Development Design Guidelines for Source Separation of Solid Waste (halton.ca) _for developers of multi -residential properties which outlines how buildings must be designed to accommodate all waste streams. The Region allots one Green Cart for every 25 units and provides an initial free sample of bag liners and enzyme cart cleaner. Hamilton The City of Hamilton also has a Multi -residential Source Separated Organics Program. The City provides the option of a two cubic yard front-end collection bin or Green Carts for collection as well as a Kitchen Catcher for each individual unit. The City is responsible for replacing any broken or missing bins. There are also Design Requirements for New Developments within the City. Buildings with more than 30 units are required to install three separate waste chutes, and smaller buildings require a waste room that has an appropriately sized storage area as per their detailed standards. Niagara Region The Niagara Region has a Multi -residential Source Separated Organics Program for properties with seven or more units if they purchase a 160-litre cart. The property manager is responsible for maintaining and replacing the carts. The Region provides Large Apartment Info for developers and property managers. Page 19 Attachment #1 to Report #2023-WR-9 Page 2 Ottawa The City of Ottawa has a Multi -residential Source Separated Organics Program for properties with six or more units. The City provides properties with 47 litre, 80 litre or 240 litre bins as well as an in -unit bin for each unit. The containers are owned by the contractors, and they are responsible for maintaining and replacing any broken or missing bins. The City has released the Ottawa Development Standards which outlines how buildings must be designed to accommodate all waste streams for property managers and developers. While speaking with representatives from the City, it was learned that one of the major challenges that they are facing is space. Many buildings were designed before current design standards. To address this, Ottawa offers various bin sizes and more frequent collection to certain buildings. They suggested providing more outreach and education to each of the properties to reduce contamination. Richmond Hill The City of Richmond Hill has a Multi -residential Source Separated Organics Program for properties as outlined in their Development Standards. At the time of implementation, pre-existing multi -residential buildings were able to opt into the program, however all new developments are required to participate. The City provides an in -unit bin and a 240 litre cart to the buildings at a rate of one cart for every 25 units. All new developments more than five storeys are required to install a three -chute waste sorting system. Simcoe County Simcoe County has a Multi -residential Source Separated Organics Program for properties with more than six units that operates on a case -by -case basis.120 litre carts can be purchased from the County and are maintained by the property manager. The County has released Development Requirements, however, it does not provide instructions regarding the organics program for multi -residential properties. Toronto The City of Toronto has had a Multi -residential Source Separated Organics Program since 2009. All multi -residential buildings must separate organic waste as per their Waste Management Bylaw, or they will not receive service. The City initially provides 35-gallon curbside totes for buildings with less than 30 units, and front-end bins for buildings with more than 30 units but replacing damaged or missing bins is the responsibility of the property manager. The City provides kitchen catchers for each multi -residential unit. The City has released Development Requirements for developers and property managers, which outlines the options for curbside collection for buildings with 9-30 residential units, and front-end collection for buildings with 31 or more. Page 20 Attachment #1 to Report #2023-WR-9 Page 3 Representatives from the City noted that they are facing major challenges with contamination and participation with larger buildings, and that they work with their by- law officers for support. They have recommended clear education and communication, hands-on outreach, consistent follow-up, and multi -language promotional and educational materials for a successful program. Vaughan The City of Vaughan has a Multi -residential Source Separated Organics Program, which all multi -residential buildings are required to participate in as per Vaughan's bylaw 135- 2017. The City initially provides front-end bins or carts (32-95 gallons) to each property, and property managers are required to purchase any replacements going forward. The City has released Waste Collection Design Standards for property managers and developers, and outlines the requirements of a three stream waste system. Representatives from the City have noted that there has been good participation in the program thus far, but they are having some issues with contamination in buildings with tri-sorters and are encouraging three separate chute systems going forward. Initial challenges faced during the implementation process included space constraints and concerns about odours and pests. For a successful program, Vaughan recommends better education for property managers, residents, and board members. Page 21 THIS LETTER HAS BEEN FORWARDED TO THE EIGHT AREA CLERKS DURHAM REGION The Regional Municipality of Durham Corporate Services Department — Legislative Services Division 605 Rossland Rd. E. Level 1 PO Box 623 Whitby, ON L1 N 6A3 Canada 905-668-7711 1-800-372-1102 December 20, 2023 June Gallagher Clerk Municipality of Clarington 40 Temperance Street Bowmanville, ON L1 C 3A6 Dear June: RE: 2024 Interim Regional Property Tax Levy (2023-F-33), Our File: F33 Council of the Region of Durham, at its meeting held on December 20, 2023, adopted the following recommendations of the Finance and Administration Committee: "A) That a 2024 interim regional property tax levy be imposed on the lower -tier municipalities for all property tax classes; B) That the amount due from each lower -tier municipality is estimated to be equivalent to 50% of their respective share of the regional property taxes collected in 2023; durham.ca C) That the 2024 interim regional property tax levy be paid by the lower - Alexander Harras tier municipalities seven calendar days subsequent to the instalment M.P.A. due dates established by each lower -tier municipality for the Director of collection of their respective interim municipal property taxes; Legislative Services Regional Clerk D) That the 2024 Regional supplementary property taxes be paid by the lower -tier municipalities seven calendar days subsequent to the instalment due dates established by each lower -tier municipality for the collection of their respective supplementary municipal property taxes; E) That 25 per cent of the previous year's Regional payments -in -lieu of taxation, railway and utility lands and payments related to universities/colleges and public hospitals be remitted by the lower - tier municipalities by March 31, 2024; F) That an interest rate equivalent to the prevailing prime interest rate shall be charged for late payments of the amounts described in Recommendations A) to E) of Report #2023-F-33 of the Commissioner of Finance; G) That the Regional Clerk be requested to advise the lower -tier municipalities of the imposition of the 2024 interim regional property If you require this information in an accessible format, please contact Eamon n.Rodgers(c-durham.ca or call 1- 800-372-1102 ext. 3677. Page 22 THIS LETTER HAS BEEN FORWARDED TO THE EIGHT AREA CLERKS tax levy for all property tax classes and the due dates for remittance to the Region; and, H) That approval be granted for the requisite by-law." • 66Please find enclosed a copy of Report #2023-F-33 and By-law No. 71- 2023 for your information. The Regional Municipality of Yarrals- Durham Corporate Services Alexander Harras Department — Director of Legislative Services & Regional Clerk Legislative Services Division AH/sr 605 Rossland Rd. E. Attachment Level 1 PO Box 623 c: N. Taylor, Commissioner of Finance Whitby, ON L1 N 6A3 Canada 905-668-7711 1-800-372-1102 durham.ca Alexander Harras M.P.A. Director of Legislative Services & Regional Clerk If you require this information in an accessible format, please contact Eamon n.Rodgers(aOurham.ca or call 1- 800-372-1102 ext. 3677. Page 23 If this information is required in an accessible format, please contact 1-800-372-1102 ext. 2303 The Regional Municipality of Durham Report To: Finance and Administration Committee From: Commissioner of Finance Report: #2023-F-33 Date: December 12, 2023 Subject: 2024 Interim Regional Property Tax Recommendation: That the Finance and Administration Committee recommends to Regional Council: A) That a 2024 interim regional property tax levy be imposed on the lower -tier municipalities for all property tax classes; B) That the amount due from each lower -tier municipality is estimated to be equivalent to 50% of their respective share of the regional property taxes collected in 2023; C) That the 2024 interim regional property tax levy be paid by the lower -tier municipalities seven calendar days subsequent to the instalment due dates established by each lower -tier municipality for the collection of their respective interim municipal property taxes; D) That the 2024 Regional supplementary property taxes be paid by the lower -tier municipalities seven calendar days subsequent to the instalment due dates established by each lower -tier municipality for the collection of their respective supplementary municipal property taxes; E) That 25 per cent of the previous year's Regional payments -in -lieu of taxation, railway and utility lands and payments related to universities/colleges and public hospitals be remitted by the lower -tier municipalities by March 31, 2024; F) That an interest rate equivalent to the prevailing prime interest rate shall be charged for late payments of the amounts described in recommendations A to E; G) That the Regional Clerk be requested to advise the lower -tier municipalities of the imposition of the 2024 interim regional property tax levy for all property tax classes and the due dates for remittance to the Region; and, H) That approval be granted for the requisite by-law. Page 24 Report #2023-F-33 Report: Purpose Paae 2 of 3 1.1 The purpose of this report is to seek authorization for the 2024 interim regional property tax levy in advance of the approval of the 2024 Business Plans and Budgets. 2. Previous Reports and Decisions 2.1 In accordance with legislative requirements, Staff seeks approval annually for an interim regional property tax levy in advance of the approval of the current year Business Plans and Budget. The 2023 report (Report 2022-F-21) was approved by Region Council on December 21, 2022. 3. Background 3.1 Section 316 (1) of the Municipal Act, 2001 as amended provides that an upper -tier municipality may requisition, prior to the adoption of the final budget, from each lower -tier municipality, an amount not exceeding 50 per cent of the prior year's final requisition adjusted for deferrals, cancellations or other relief. 3.2 A by-law adopted by an upper -tier municipality may require that sums requisitioned as an interim levy are to be remitted to the upper -tier municipality on specific dates. 4. Payments by the Lower -Tier Municipalities 4.1 Attachment #1 provides an estimate of the 2024 interim regional property tax levy by each lower -tier municipality payable to the Region, based on 50 per cent of the regional property taxes requisitioned in 2023. 4.2 In order that the lower -tier municipalities do not experience cash shortages, it is recommended that the interim amounts owing to the Region for 2024 be due seven calendar days subsequent to the due dates for payment of property taxes by individual property owners as established by each lower -tier municipality. 4.3 For 2024, the interim property tax levy by-law has been updated to include the following provision to provide additional clarity for the lower -tier municipalities. These changes are aligned with provincial legislation. a. Remittance of regional supplementary property taxes by the lower -tier municipalities is due seven calendar days subsequent to the due dates established by each lower -tier municipality for supplementary property taxes; b. Remittance of 25 per cent of the previous year's Regional payments -in -lieu of taxation, railway and utility lands (as set out in Ontario Regulation 382/98 and Ontario Regulation 387/98) and payments related to universities/colleges and public hospitals (as set out in Section 323 of the Municipal Act, 2001) shall be paid by the lower -tier municipalities to the Region by March 31, 2024; and Page 25 Report #2023-F-33 Page 3 of 3 C. An interest rate equivalent to the prevailing prime interest rate shall be charged for late payment of upper -tier levies (both interim and final), supplementary taxes, payments in lieu of taxation, railway and utility lands and universities/colleges and public hospital amounts payable to the Region. 5. Relationship to Strategic Plan 5.1 This report aligns with/addresses the following strategic goals and priorities in the Durham Region Strategic Plan: a. Goal 5.1 Service Excellence — to provide exceptional value to Durham taxpayers through responsive, effective and financially sustainable service delivery. 6. Conclusion 6.1 The 2024 interim regional property tax levy is consistent with 2023 and is in line with the best practices of other regional jurisdictions. 7. Attachments 7.1 Attachment #1: Estimate of 2024 Regional Interim Property Tax Levies Respectfully submitted, Original Signed By Nancy Taylor, BBA, CPA, CA Commissioner of Finance Recommended for Presentation to Committee Original Signed By Elaine C. Baxter-Trahair Chief Administrative Officer Page 26 Attachment #1 to Report #2023-F-33 The Regional Municipality of Durham Estimate of 2024 Regional Interim Property Tax Levies ($,000's) Oshawa Pickering Ajax Clarington Whitby Brock SCugog Uxbridge Total First (1st) Installment 42,090 35,977 36,111 26,670 44,326 3,403 7,356 8,406 204,339 Second (2nd) Installment 42,090 35,977 36,111 26,670 44,326 3,403 7,356 8,406 204,339 Total of Installments 84,180 71,954 72,222 53,340 88,652 6,806 14,712 16,812 408,678 Note: (1) Based on aggregate of 2023 Regional General, Transit and Solid Waste Management By -Laws. (2) Taxable Properties Only (No Payment -In -Lieu Properties) Page 27 777B7)))) DURHAM REGION Changes to Regional services in observance of the holiday season Posted on Thursday, December 21, 2023 Back to Search Whitby, Ontario — The Regional Municipality of Durham is advising residents of impacts to Regional programs and services in observance of the holiday season. Durham Region facilities and call centres • All Durham Region facilities, including Regional Headquarters in Whitby and Regional front counters and call centre services, will be closed at noon on December 22 and December 29, and will be closed on December 25 and 26, 2023, and January 1, 2024. Durham Region Transit (DRT) • DRT will be operating on a weekend schedule on December 24, 26, 27, 28, 29 and 30. • On December 25 and December 31, 2023, from 7 p.m. until 4 a.m. on January 1, 2024, all DRT customers can enjoy free travel across Durham Region. Fare -free service will be available on all DRT services Including scheduled holiday(htti)s://www.durhamregiontransit.com/en/news- and-updates/statutory-holidays_aspx? mid=28232). and On Demand service. • Routes and schedules can be found online at DurhamRegionTransit.com .(http://www.durhamregiontransit.com/).. • Reminder: starting January 2, 2024, DRT is adjusting bus service. Information on January service changes can be found at: DurhamRegionTransit.com/january2024 .(http://www.durhamregiontransit.com/january2024).. Health Department • The Oshawa Oral Health Clinic will be closed at 11:30 a.m. on December 22 and 29 and will be closed all day on December 25 and 26, 2023, and January 1, 2024. • The Sexual Health Clinics at the Oshawa Centre and Pickering Town Centre will be closed at noon on December 22 and 29, and will be closed December 23, 24, 25 and 26. • The Breastfeeding Clinic at the Oshawa Centre, and Immunization Clinics in all locations, will be closed December 22 to 26, inclusive. • Water bottle drop-off will be unavailable from December 22 at 10 a.m. until December 27 at 8:30 a.m., and from December 29, 2023, at 10 a.m. until January 2, 2024, at 8:30 a.m. Page 28 Provincial Offences Court Services • Provincial courts, located in Regional Headquarters in Whitby, will be closed December 22, 2023, until January 1, 2024. • Front counter and call centre services will be closed at noon on December 22 and 29, and will also be closed December 25 and 26, 2023 and January 1, 2024. • The public can use our online services for payment (paytickets.ca (Lttps://www.paytickets.ca/star use our 24-hour drop box at the south entrance of Regional Headquarters to file documents, email poa.courtsO)durham.ca (mailto:poa.courts(&durham.ca)., or visit our website at durham.ca/CourtServices (en regional-government/court-and-traffic-tickets-provincial-offences.aspx), for information and to file electronic documents. Please note that these services will not be monitored during closure. Social Services • The Resource Centre at 200 John Street will be closed December 22 and 29. o Oshawa Ontario Works, located in C1A at 200 John Street, will remain open. • The Children's Services Division offices at Regional Headquarters in Whitby, including the Fee Subsidy and Children's Developmental and Behavioural Supports programs, will be closed December 22, 25, 26 and 29, 2023, and January 1, 2024. • The Region's eight Directly Operated Early Learning and Child Care centres will be open December 22, and closed December 25, 2023, to January 1, 2024. • Community Supports staff will not be available at any libraries in Durham Region from December 22 to January 2. • Community Supports will not be at the Whitby Library from December 18, 2023, to January 9, 2024. • The Adult Day Programs are closed the week of December 25 to 29, 2023, and January 1, 2024. • The Uxbridge Ontario Works Office will be closed on December 29; virtual supports will be available. • Family Services Durham programs and sites are closed at noon on December 22 and 29, and will be closed December 25 and 26, 2023, and January 1, 2024. • Income Employment and Homelessness Supports Division staff will be on -site at the Back Door Mission and will adhere to their regular schedule. Waste Services • The Regional Waste Management Facilities (WMF) in Brock, Scugog and Oshawa, and the Household Special Waste Depot in Clarington, will have revised days of operation during the holiday season. For details, read our Waste Management Facilities days of operation during the holiday season Public Service Announcement (PSA)_(/en/news/waste-management-facilities- days-of-operation-during-the-holiday-season2023.aspx). • Oshawa and Whitby residents will have their blue box schedule changed. To learn more, read our Blue box collection schedule changes in Oshawa and Whitby due to the holiday_ season PSA. (/en/news/blue-box-collection-schedule-changes-in-oshawa-and-whitby-due-to-the-holiday-season.aspx) Page 29 Why: In observance of the winter holidays. Note: To report an urgent issue related to water, sewer or Regional roads, please call our after-hours emergency phone number with details at 905-576-9991. -30- For media requests, please contact CorporateCommunications(�Odurham.ca ,(mailto:CorporateCommunications@durham.ca),. © 2023 Durham Region, 605 Rossland Road East, Whitby, Ontario L1N 6A3, Canada, Telephone (within regional limits): 311, Telephone: 905-668-7711, Toll -Free: 1-800-372-1102 By GHD Digital Page 30 Town of Whitby 575 Rossland Road East, Whitby, ON L1 N 2M8 905.430.4300 whitby.ca December 20, 2023 Via email: Lynn Collins Chair, Whitby Diversity and Inclusion Advisory Committee glad 1812(a-)-sympatico.ca Re: Condemning All Acts of Hate WhitbyVd Please be advised that at its meeting held on December 18, 2023, the Council of the Town of Whitby adopted the following as Resolution # 250-23: Whereas the Council of the Town of Whitby vehemently condemns all acts of hate and any form of prejudice, including antisemitism and islamophobia; and, Whereas any manifestation of racism or discrimination, be it through actions or speech that perpetuates such attitudes, is deemed abhorrent and unwelcome in our community and broader society; and, Whereas Council, in its commitment to upholding the principles of the Charter for Inclusive Communities adopted during its meetings on January 30, 2017, and October 17, 2017, pledges to respect the dignity of every individual and actively calls for a concerted effort to combat prejudice and hate, including a broadened specific focus on the elimination of antisemitism and islamophobia; and, Whereas the Council unequivocally condemns recent incidents of hate across Canada. Now Therefore be it Resolved: That Whitby Council, as leaders in the community, express their resolute belief that all acts of hate, racism, and discrimination, including antisemitism and islamophobia, are abhorrent and have no place in our community or society; and, 2. That Whitby Council calls on all levels of government, civil society, communities, and public officials to work together in developing policies, programs, and initiatives to reduce and eliminate all acts of hate, racism, and discrimination, with a specific focus on addressing Page 31 antisemitism and islamophobia, and renew efforts to advance community safety; and, 3. That the Clerk be directed to send this resolution to the Whitby Diversity and Inclusion Advisory Committee, the Regional Municipality of Durham, Durham Area Municipalities, and all Durham MPs and MPPs. Should you require further information, please do not hesitate to contact the Office of the Town Clerk at 905-430-4315. Kevin Narraway Sr. Manager of Legislative Services/Deputy Clerk Copy: C. Harris, Town Clerk — Town of Whitby — clerk(a)_whitby.ca K. Evans, Manager of 55+ Recreation, Accessibility & Diversity - EvansK whitby.ca Ryan Turnbull, MP, Whitby - Ryan.Turnbull(a_parl.gc.ca Colin Carrie, MP, Oshawa - colin.carrie(a)-parl.gc.ca Jennifer O'Connell, MP, Pickering -Uxbridge - Jennifer.00onnell(o)_parl.gc.ca Jamie Schmale, MP, Haliburton-Kawartha Lakes -Brock - Jamie.Schmale(a_).parl.gc.ca Honourable Mark Holland, MP, Ajax - Mark. Holland(a�parl.gc.ca Honourable Todd J. McCarthy, MPP, Durham - todd.mccarthy(c_pc.ola.org Patrice Barnes, MPP, Ajax — patrice.barnes(a)-pc.ola.org Lorne Coe, MPP, Whitby — lorne.coe(a_pc.ola.org Jennifer K. French, MPP, Oshawa —'french-co(a)-npd.on.ca Honourable Peter Bethlenfalvy, MPP, Pickering -Uxbridge - peter. bethlenfalvV(d)_pc.ola.org Laurie Scott, MPP, Haliburton-Kawartha Lakes -Brock — laurie.scott(a�pc.ola.org Alexander Harras, Regional Clerk, The Regional Municipality of Durham - clerks durham.ca N. Cooper, Director of Legislative and Information Services, Town of Ajax — clerks ajax.ca J. Gallagher, Clerk, Municipality of Clarington — clerks clarington.net F. Lamanna, Clerk/Deputy CAO, Township of Brock - fernando.lamanna(a)_brock.ca M. Medeiros, City Clerk, City of Oshawa - clerks(a_oshawa.ca S. Cassel, City Clerk, City of Pickering — clerks pickering.ca R. Walton, Director of Corporate Services/Municipal Clerk — rwalton ,scugog.ca D. Leroux, Clerk, Township of Uxbridge - dleroux(a)-uxbridge.ca Page 32 Page 2 of 2 CITY by Nature Tuesday, December 19, 2023 The Honourable Doug Ford Premier of Ontario premier@ ontario.ca �®� lleL Hin � T � Re: Advocacy— Short Term Rentals OFFICE OF THE CITY CLERK 500 Donald Street East Thunder Bay, ON P7E 5V3 Tel, (807) 625-2230 Fax: (807) 623-5468 Please be advised that the following resolution was adopted by Committee of the Whole at its meeting held on November 27, 2023 and subsequently ratified by City Council on December 11, 2023: WITH RESPECT to the memorandum dated November 6, 2023 from Councillor Shelby Ch'ng, Vice Chair of Intergovernmental Affairs Committee, we recommend in support of the request to the Government of Ontario to establish a regulatory framework requiring digital platforms such as Airbnb and VRBO to: • Require owners using the digital platforms to comply with municipal planning and licensing regulations; and • Prevent advertising of properties that are not registered with the relevant municipality; and • Provide a contact with the platform to ensure ongoing and effective communications for provincial and municipal officials; AND THAT the City of Thunder Bay call upon the Province of Ontario to work with municipalities to address situations in which long term housing stock has been lost to corporate ownership of short-term rental properties; AND THAT a copy of this resolution be forwarded to Premier Doug Ford, Minister of Municipal Affairs and Housing Paul Calandra, MPP Use Vaugeois and MPP Kevin Holland, the Association of Municipalities of Ontario (AMO), the Northern Ontario Municipal Association (NOMA) and all municipalities in Ontario; AND THAT any necessary by-laws be presented to Council for ratification. CARRIED Should you have any further questions relative to the above, please do not hesitate to contact the undersigned. Page 33 Yours very truly, I&, I I I I,, =�' Dana Earle Deputy City Cleric Cc: Minister of Municipal Affairs and Housing Paul Calandra MPP Use Vaugeois MPP Kevin Holland Association of Municipalities of Ontario (AMO) Northern Ontario Municipal Association (NOMA) All municipalities in Ontario Page 34 L� r� l�nl that ord Dramalrcally Dij%ren!! City of Stratford, Corporate Services Department Clerk's Office City Hall, P. 0. Box 818, Stratford, Ontario N5A 6W1 Tel: 519-271-0250, extension 5237 Email: clerks@stratford.ca Website: www.stratford.ca December 19, 2023 Sent via e-mail: chrystia.freeland@parl.gc.ca Honourable Chrystia Freeland, Minister of Finance of Canada 344 Bloor Street West Suite 510 Toronto, Ontario M5S 3A7 Dear Honourable Chrystia Freeland, Minister of Finance of Canada: Re: Resolution — CEBA Loan Businesses At the November 27, 2023, Stratford City Council meeting, correspondence from the Downtown Stratford Business Improvement Area regarding more business support for CEBA loan businesses was provided for endorsement as part of the Consent Agenda (CA-2023-141). Enclosed with this letter is a copy of the correspondence received. At the meeting, Council adopted the following resolution: R2023-520 THAT CA-2023-141, being correspondence from the Downtown Stratford Business Improvement Area regarding more business support for CEBA loan businesses, be endorsed; AND THAT a copy of this resolution be forwarded to Chrystia Freeland, Minister of Finance of Canada, John Nater, Perth -Wellington MP, and all municipalities in Ontario for endorsement. Sincerely, r. Dafo'e-, Tatiana Dafoe, Clerk Page 35 Enclosed — as referenced above /vt cc: John Nater, MP Perth -Wellington Jamie Pritchard, General Manager of the Downtown Stratford BIA Ontario Municipalities Page 2of2 Page 36 DocuSign Envelope ID: AA942134-B8EA-4C14-BC76-5B32DBA5C31 D DOWNTOWN S T R A T F 0 R D November 17, 2023 Hon. Chrystia Freeland, Finance Minister 510-344 Bloor Street W Toronto, Ontario M5S 3A7 Subject: The Downtown Stratford Business Improvement Area (DTSBIA) is Urging the Federal Government to Provide More Business Support for CEBA loan Businesses. Dear Hon. Chrystia Freeland, Finance Minister, The Downtown Stratford BIA was grateful to see some movement regarding the CEBA loans. However, after reviewing the new forgivable portion of the loans, in the announcement, the feedback from our partners, stakeholders, and members, all echoed the message that more needs to be done to lessen bankruptcies, vacancies and the subsequent increase in social issues in our community. Tourist areas, such as Stratford, were the hardest hit by the pandemic as the stoppage of the revenue streams hit our entertainment industry and the ripple effect spilled over into restaurants, retail, and service providers. The Stratford economy was halted. According to a 2023 report, taken from Statistics Canada's website, small businesses are major contributors to the Canadian economy. In 2022, businesses with 1 to 99 employees comprised 98.0% of all employer businesses in Canada and employed 10.7 million individuals which is almost two-thirds (63.0%) of all employees. By comparison, businesses with 100 to 500 employees, employed 3.6 million individuals (21.0% of employees) and businesses with more than 500 employees employed 2.7 million individuals (16.0% of employees) in Canada. As such, smaller businesses play an important role in employing Canadians and are a significant driver in shaping the economy. Downtown Stratford is not made up of large corporate chains that can balance out their revenue shortfalls in a tourist area with other larger metropolitan locations that have recovered much quicker. For the most part our restaurants and shops are sole proprietorships and entrepreneurs who are fighting to keep their doors open. As the pandemic fades, elsewhere, the aftermath in tourist cities, like Stratford, hangs on. In addition Stratford businesses are facing a raft of new challenges: the cost -of -living crisis, rising prices, increased labour costs, supply disruptions, and climate events — the list goes on and on. These new challenges and increased costs all end up raising the prices that businesses have to charge for their goods and services. This increase means both the Provincial and Federal Governments are benefiting from more tax revenue on these increased prices. The only ones not winning are the business owners as margins are shrinking with efforts to remain competitive in this difficult marketplace For the businesses that are being crushed with heavy debt and operating in an economic sector that has been hit hard, we see closures. In Stratford Downtown alone we have 15 business closures (11 of which Page 37 DocuSign Envelope ID: AA942134-B8EA-4C14-BC76-5B32DBA5C31 D DOWNTOWN S T R A T F 0 R 0 were hospitality businesses) to date in 2023, when looking from the start of the pandemic we have had 35 closures. Currently there are 9 of our downtown businesses that have been for sale for a number of months as owners try to escape debt. As well as there have been dozens of other small business closures in the City of Stratford in 2023. These closures represent hundreds of jobs lost with well over a hundred in the last week alone. These lost jobs cost all levels of government revenue in taxes and an increased cost in social services to help them transition into a new career. These funds would be better served to reduce unemployment in Stratford with the businesses that grow our economic infrastructure To limit or minimize the number of vacancies and bankruptcies affecting our downtown businesses, the Downtown Stratford BIA respectfully requests businesses pursuing the announced five percent (5%) loan also qualify for forgiveness on the forgivable portions of the loan. Of importance to note many businesses do not qualify for a loan due to the current debt load that they are dealing with. Banks and even private loan companies are not lending funds to businesses in the hospitality business (restaurants, cafes, and accommodators) even with buildings and properties as collateral. These sectors are being deemed as high risk. Businesses face remortgaging or taking out high interest rate second mortgages on their homes putting their entire existence in jeopardy. Therefore, we are calling upon the Federal Government to Extend the full CEBA program deadline by extending the forgiveness (up to $20,000 of the maximum $60,000) deadline for businesses to coincide with the new repayment deadline of December 31, 2026. Let our entrepreneurs have a fighting chance. Sincerely, E DocuSigned by: �"Iti h(MVq.Y - 8513F3A4EFB74C8... Shawn Malvern Chair of the Board of Directors DTSBIA on behalf of the Downtown Stratford Business Improvement Area (DTSBIA) Page 38 TAYTOWN SHIP 450 Park Street PO Box 100 Victoria Harbour, Ontario LOK 2A0 December 21, 2023 Hon. Todd McCarthy Minister of Public and Business Service Delivery 5th Floor 777 Bay St. Toronto, ON M7A 2J3 sent via email Todd. McCarthy(�-bpc.ola.org Dear Hon. Todd McCarthy, Re: Provincial Cemetery Management Support Request — Tay Township Tay Township Council passed the following resolution during the December 20, 2023 Council Meeting regarding the Provincial Cemetery Management Support Request: Whereas under the Funeral, Burial and Cremation Services Act, 2002 (FBCSA), when a cemetery is declared abandoned by a judge of the Superior Court Justice, the local municipality within whose geographic boundaries the land of the cemetery is located, becomes the owner of the cemetery with all the rights and obligations in respect of the cemetery and the assets, trust funds and trust accounts related to it that the previous owner or operator possessed; And Whereas over the last decade, there has been an increase in the number of churches and local cemetery boards initiating processes to transfer ownership or abandon their owned and operated cemeteries to the local municipality due to such issues as high maintenance costs, inaccuracy of records, lack of financial and human resources to effectively operate and maintain the cemetery, increased regulatory processes regarding training, selling of interment rights, financial operation of the care and maintenance fund, etc.; And Whereas municipalities experience the same issues and pressures that churches and local boards experience with the operation and maintenance of cemeteries within its jurisdiction, and additional transfers of cemetery lands only compound the burden on municipal taxpayers; And Whereas cemeteries are important infrastructure where the reasonable costs for interment rights, burials, monument foundations, corner stones and administration charges do not sufficiently support the general operation of cemeteries; TAYTOWN SHIP 450 Park Street PO Box 100 ( II Victoria Harbour, Ontario LOK 2AO And Whereas the interest earned from the care and maintenance fund(s) of a cemetery do not provide adequate funding to maintain the cemetery with the rising costs of lawn and turf maintenance contracts and monument restoration; Now Therefore Be It Resolved that Council of the Township of Tay requests that the Province through the Ministry of Public and Business Service Delivery and the Bereavement Authority of Ontario (BAO) consider the following to assist municipalities in this growing concern of cemetery transfers: - Amending the Funeral, Burial and Cremation Services Act, 2002 (FBCSA), to have the Province, through the BAO, identified as the default owner and operator of a cemetery when it is abandoned; - Provide annual funding (based on the number of cemeteries a municipality owns and operates) to municipalities to assist with the maintenance of inactive and active cemeteries; - Provide free training opportunities for municipalities regarding cemetery administration; and, - Investigate and support the design of universal cemetery software for use by municipal cemetery operators that can be offered at an affordable cost; And that this resolution be circulated to the Hon. Todd McCarthy, Ministry of Public and Business Service Delivery, Jim Cassimatis, BAO Interim CEO/Registrar, MPP Jill Dunlop and all Ontario municipalities. Sent on behalf of Tay Township Council. Yours truly, Katelyn Johns, MPPA Municipal Clerk Cc: Jim Cassimatis, BAO Interim CEO/Registrar, Hon. Jill Dunlop, Minister of Colleges and Universities/MPP, and all Ontario municipalities. From: Sean. Fraserralontario.ca To: Gallaaher, June Subject: Greenbelt Statute Law Amendment Act, 2023 receives Royal Assent - Municipality of Clarington Date: Wednesday, December 20, 2023 4:53:44 PM You don't often get email from sea n.fraser@ontarlo.ca. Learn why this is lm op rtant Ministry of Municipal Affairs and Housing Planning and Growth Division 777 Bay Street, 121h Floor Toronto ON 107A 2J3 Tel.: 416 325-5799 December 20, 2023 Ministere des Affaires municipales et du Logement Division de I'amenagement et de la croissance 777, rue Bay, 12e etage Toronto ON M7A 2J3 Tel.: 416 325-5799 Dear Municipal Clerks/CAOs, and Conservation Authority Administrators Subject: Greenbelt Statute Law Amendment Act, 2023 receives Royal Assent - Legislation Returns Lands to the Greenbelt and Oak Ridges Moraine The Ontario government is following through on its commitment to fully restore the 15 parcels of land that were redesignated or removed from the Greenbelt Plan and the Oak Ridges Moraine Conservation Plan areas in late 2022. On October 16, 2023, the government introduced legislation, Bill 136, the Greenbelt Statute Law Amendment Act, 2023, to restore these lands. I am writing to inform you that on December 5, 2023, Bill 136 was passed by the Legislature and the Greenbelt Statute Law Amendment Act, 2023 received Royal Assent on December 6. The government has carefully reviewed the feedback received from the consultation on the proposed legislation through the Environmental Registry of Ontario (ERO #019-7739) and by email. The ERO posting was open for comment for 45 days from October 16 to November 30, 2023. This legislation came into force upon Royal Assent on December 6, 2023, and immediately: • Adds 15 sites back to the Greenbelt that were removed/redesignated in December 2022 and incorporate the description of the Greenbelt Area and Oak Ridges Moraine Area boundaries directly into the legislation; • Eliminates the authority to add or remove lands to/from the Greenbelt Area and Oak Ridges Moraine Area by regulation so that any future amendments to these Areas would require legislative change to the Greenbelt Act, 2005 or the Oak Ridges Moraine Conservation Act, 2001; • Revokes the existing Greenbelt Area boundary regulation (Ontario Regulation 59105) and the existing regulation that designates the Oak Ridges Moraine Area (Ontario Regulation 1102); • Undoes the redesignation of lands to Settlement Area in the Oak Ridges Moraine Conservation Plan; • Provides for a concurrent amendment to the Greenbelt Plan's land use schedules to restore the same protections to lands that they had before the 2022 amendment; • Continues to provide that no Plan amendments can be made that would reduce the total area in the Greenbelt Plan; • Restores the same protections for easements and covenants on the lands in the Duffins Rouge Agricultural Preserve that they had before the 2022 amendment; and • Strengthens immunity provisions. The Greenbelt Statute Law Amendment Act, 2023 will provide enhanced protections to the Greenbelt moving forward by ensuring any future changes to the boundaries of these areas can only be made through an open, public, and transparent process that would require approval from the legislature. The Greenbelt Statute Law Amendment Act, 2023 keeps the 9,400 acres (3,800 hectares) in the Greenbelt that were added in 2022. These include lands in the Paris Galt Moraine and in Urban River Valley areas across the Greater Toronto Area. By reinstating the protections provided for the Duffins Rouge Agricultural Preserve easements and covenants, the Ontario government recognizes the importance of this agricultural land and ensuring its sustainable use for present and future generations. The government appreciates the valuable input and diverse perspectives provided during the consultative process on this proposal. The Greenbelt Statute Law Amendment Act, 2023 incorporates the description of the restored Greenbelt Area boundary directly into the Greenbelt Act, 2005 and the description of the Oak Ridges Moraine Area directly into the Oak Ridges Moraine Conservation Act, 2001, the latest versions of which can be found at: • Greenbelt Act, 2005, S.O. 2005, c. 1 Page 41 • Oak Ridges Moraine Conservation Act, 2001. S.O. 2001. c. 31 A copy of Bill 136, Greenbelt Statute Law Amendment Act, 2023 can be found on the Legislative Assembly of Ontario website at: • Bill 136. the Greenbelt Statute Law Amendment Act. 2023 More information on the decision and legislative proposal to amend the Greenbelt Act, 2005, Oak Ridges Moraine Conservation Act, 2001 and other related legislation can be found on the Environmental Registry of Ontario (ERO) at: • ERO #019-7739 - Proposal to return lands to the Greenbelt - Greenbelt Statute Law Amendment Act, 2023 • ERO #019-7735 - New Act regarding the Duffins Rouge Agricultural Preserve easements and covenants Information and mapping on the 2022 decision to amend the Greenbelt Plan and Oak Ridges Moraine Conservation Plan can be found here: • ERO #019-6216 -Amendments to the Greenbelt Plan • ERO #019-6218 Proposed redesignation of land under the Oak Ridges Moraine Conservation Plan O. Reg. 140/02 Sincerely, Sean Fraser, Assistant Deputy Minister Planning and Growth Division Ministry of Municipal Affairs and Housing Cell: 647 282-1171 C. Martha Greenberg, Deputy Minister, Municipal Affairs and Housing Le 20 d6cembre 2023 Objet : Sanction royale de la Loi de 2023 modifiant des lois en ce qui concerne la ceinture de verdure et reintegration de terres dans la ceinture de verdure et la moraine d'Oak Ridges Aux secr6taires et directeurs administratifs des municipalites et aux administrateurs des offices de protection de la nature, Le gouvernement de I'Ontario tient son engagement de retablir la totalite des 15 parcelles dont la designation a ete modifiee ou qui ont ete retirees des zones du Plan de la ceinture de verdure et du Plan de conservation de la moraine d'Oak Ridges a la fin de 2022. Le 16 octobre 2023, le gouvernement a depose le projet de loi 136, intitule Loi de 2023 modifiant des lois en ce qui concerne la ceinture de verdure, afin de reintegrer ces terres. Je vous ecris pour vous informer que I'Assemblee legislative a adopte le projet de loi 136 le 5 d6cembre 2023 et que la Loi de 2023 modifiant des lois en ce qui concerne la ceinture de verdure a requ la sanction royale le 6 d6cembre. Le gouvernement a examine soigneusement les commentaires requs dans le cadre de la consultation sur le projet de loi menee au moyen de la demande de commentaires affichee au Registre environnemental de I'Ontario (REO, no 019-7739) et par courriel. La demande du REO a M6 affichee pendant 45jours, soit du 16 octobre au 30 novembre 2023. La loi est entree en vigueur le jour de la sanction royale, soit le 6 d6cembre 2023. Ses effets immediats comprennent : • Reintegration dans la ceinture de verdure de 15 sites qui ont 6te retires ou dont la designation a ete modifiee en d6cembre 2022, et inclusion de la description de la zone de la ceinture de verdure et du territoire de la moraine d'Oak Ridges directement dans la legislation. • Elimination du pouvoir d'ajouter des terres a la zone de la ceinture de verdure et au territoire de la moraine d'Oak Ridges ou d'en retirer par reglement pour que toute modification future de ces zones exige une modification de la Loi de 2005 sur la ceinture de verdure ou de la Loi de 2001 sur la conservation de la moraine d'Oak Ridges. • Revocation de I'actuel reglement sur les limites de la zone de la ceinture de verdure (Reglement de I'Ontario 59/05) et de I'actuel reglement qui designe le territoire de la moraine d'Oak Ridges (Reglement de I'Ontario 1/02). • Annulation de la nouvelle designation de terres comme zone de peuplement dans le Plan de conservation de la moraine d'Oak Ridges. • Modification correlative des schemas d'amenagement du Plan de la ceinture de verdure pour retablir les mesures de protection des terres qui etaient en vigueur avant la modification de 2022. • Maintien de ('interdiction de modifier le Plan de la ceinture de verdure d'une maniere qui reduirait sa superficie totale. • R6tablissement des mesures de protection des servitudes et des engagements visant les terres de la reserve agricole de Duffins-Rouge qui etaient en vigueur avant la modification de 2022. • Renforcement des dispositions relatives a I'immunite. La Loi de 2023 modifiant des lois en ce qui concerne la ceinture de verdure protegera davantage la ceinture de verdure a I'avenir en garantissant que toute modification des limites de ces zones ne puisse titre adoptee que dans le cadre d'un processus ouvert, public et transparent qui necessiterait I'approbation de I'Assemblee legislative. Page 42 La Loi de 2023 modifiant des lois en ce qui concerne la ceinture de verdure maintient dans la ceinture de verdure les 9 400 acres (3 800 hectares) qui ont M6 ajout6s en 2022. Ce sont notamment des terres des zones de la moraine de Paris Galt et des vallbes fluviales urbaines de la r6gion du grand Toronto. En r6tablissant les mesures de protection des servitudes et des engagements visant la r6serve agricole de Duffins-Rouge, le gouvernement de I'Ontario reconnait ('importance de cette zone agricole et de la durabilit6 de son utilisation pour les generations actuelles et futures. Le gouvernement appr6cie les commentaires pr6cieux et points de vue diversifi6s communiqu6s au cours du processus de consultation portant sur cette proposition. La Loi de 2023 modifiant des lois en ce qui concerne la ceinture de verdure incorpore la description de la limite r6tablie de la zone de la ceinture de verdure directement dans la Loi de 2005 sur la ceinture de verdure et la description du territoire de la moraine d'Oak Ridges directement dans la Loi de 2001 sur la conservation de la moraine d'Oak Ridges, dont on trouvera les derni6res versions a : . Loi de 2001 sur la conservation de la moraine d'Oak Ridges. L.O. 2001, chap. 31 Une copie du projet de loi 136 intitul6 Loi de 2023 modifiant des lois en ce qui concerne la ceinture de verdure se trouve sur le site Web de I'Assembl6e l6gislative de I'Ontario : Projet de loi 136. Loi de 2023 modifiant des lois en ce qui concerne la ceinture de verdure De plus amples renseignements sur la d6cision et la proposition de modification de la Loi de 2005 sur la ceinture de verdure, de la Loi de 2001 sur la conservation de la moraine d'Oak Ridges et d'autres lois connexes se trouvent sur le Registre environnemental de ('Ontario (REO) : • REO. no 019-7739 — Proposition visant a r6int6grer des terres dans la ceinture de verdure - Loi de 2023 modifiant des lois en ce qui a trait a la ceinture de verdure • REO. no 019-7735 - Nouvelle loi relative aux servitudes et engagements de la Reserve agricole de Duffins-Rouge Des renseignements et des cartes li6s a la d6cision de 2022 de modifier le Plan de la ceinture de verdure et le Plan de conservation de la moraine d'Oak Ridges se trouvent ici : • REO. no 019-6216 - Modifications au Plan de la ceinture de verdure • REO. no 019-6218 D6cision concernant la nouvelle d6signation propos6e des terres dans le cadre du Plan de conservation de la moraine d'Oak Ridges - Rbgl. de I'Ont. 140/02 Veuillez agr6er 1'expression de mes meilleurs sentiments. Sean Fraser, sous-ministre adjoint Division de I'am6nagement et de la croissance Minist6re des Affaires municipales et du Logement T616phone cellulaire : 647 282-1171 C. Martha Greenberg, sous-ministre, Affaires municipales et Logement Page 43 From: Dave Bouma To: ClerksExternalEmail Cc: "Dave Bouma" Subject: Newcastle Memorial Arena Date: Wednesday, December 20, 2023 12:46:30 PM You don't often get email from david. bouma@sympatico.ca. Learn why this is important EXTERNAL Good afternoon honourable Mayor Adrian Foster On behalf of the Newcastle Memorial Arena Board, I am writing you to again express our gratitude for Council 's belief and financial support demonstrated during this past Arena refurbish project. As mentioned during the grand opening November 25, we are really appreciative of all the hard work both Council and the Municipally has put into this project, and extremely proud of the results and all the positive reactions from our community. I also would like to acknowledge Councillor Margaret Zwart. She has been a steady contributor to our Board and also to our community. She has provided guidance and wisdom, throughout all her years of service. Personally she has been a great beacon of calmness and clarity as I work towards the best interest of our community. During this project she has countless times provided us with different options and vantage points to help us come to the best direction for greater results. We as a Board are better, and more effective with her presence and guidance. We are very appreciative of Councillor Margaret and appreciative to you and Council for allowing her to be part of our community. Thankyou Sincerely Dave Bouma Chair Newcastle Memorial Arena Board Page 44 Newcastle BIA MINUTES November 9th, 2023 www.villageofnewcastle.ca Attendance: Jim Norwood, Marni Lewis, Janeen Calder, Tracy Yates, Laura Knox, Carolyn Brooks, Lina Schmahl, Valentine Lovekin, Rhonda Armour, Michelle Cook, Zoltan Nagy, Troy Foster Regrets: Greg Lewis, Jane Black, Councillor Willie Woo, Doug Sirrs, Theresa Vanhaverbeke 1. Meeting called to order at 9:05am - Land Acknowledgement read 2. Approval of October minutes Motion by: Janeen Calder Seconded by: Lina Schmahl Carried 3. Business Arising from Minutes: Troy Foster from FOS Property Maintenance brought up his concerns on the new snow removal program with Clarington. Troy has cleared the BIA sidewalks for many years and still has many business contracts in the BIA. We would like to know what time the MOC will be in town clearing sidewalks, how often will they be there and how it will affect his current customers and our BIA members. Laura Knox will reach out to Stephen Brake and get a detailed plan of the scope of snow removal services that we can then provide clarity to the BIA businesses. 4. President's report: n/a 5. Treasurer's Report The current bank balance is $90,260.00. The budget for 2024-2027 has been submitted to the Municipality in accordance to their new Multi Year Budget Policy. 6. Council Report: n/a 7. Committee Reports Safety and Decor: The wires for the over street event banners have been tightened and paid Page 45 for. They were costly but will hopefully last for several years. The Parade banners have been hung by James printing. Bloomfield Garden Centre will be delivering the Holiday planters directly to each business that has ordered any on November 17th. The Beaver St planter boxes will be done after Remembrance Day. Snow flakes are going up the first week of November. Advertising: Lots of events to post this month, getting a lot of engagement and new followers. Updated to Canva Pro for artwork. Top posts on Instagram: 3 BIA Christmas events Lighting vendors wanted Lighting event Parade volunteers needed Top posts in Facebook: Lighting vendors wanted Lighting event Parade volunteers needed 3 BIA Christmas events Special Events: Harvest Festival (Saturday, October 7th, 9-4pm) The event was well attended and it was a beautiful day. The committee wil be meeting in the next couple of weeks to wrap up the event. Community Hall Lighting (Friday, November 17th, 2023 at 6pm) The Municipality is hanging the lights on the Hall this week. Decorating the parkette November 12th. Steve Foster is coming to decorate the trees in the parkette. Newcastle sweatshirts will be for sale at the event. 400 Page 46 Hotdogs are being purchased to giveaway for free. Looking for student volunteers. Santa Parade (Sunday, November 19th, 2023 at 5:30pm) The committee is looking for some help. They are planning and getting everything ready to go Santa Breakfast (Sunday, December 3rd, 2023 at 8-1lam) Everything is booked, and ready to go. Advance tickets are now available. F-0 Wei:• Lots of events happening this month - Nov 17 - Homelessness and Crime Nov 16 - Member appreciation Nov 23 - Entrepreneurs event Nov 24 - Roundtable with David Piccini If you are interested in any of these events please go to cbot.ca for more information. 9. Chamber: Working with Durham College and their Marketing contest, a 2 day event this year. For more information on the Chamber check out their website https:Hnewcastle.on.ca/ 10. CIP/Economic Development/Street Scape: There is CIP (Community Improvement Program) grant money available, if you are looking to do sign upgrades, accessibility changes, railings you can apply for the funding. The downtown Streetscape plan is being reviewed for 2024. The Municipality will attend our December meeting to present the plan. CIP members may also attend. The Hometown Holiday campaign will launch in the next week with the focus being on BIA awareness. A mail out will be sent to residents with information about the Clarington BIAs. 11. New Business: A motion to purchase walkie talkies to use at various events, up to $200 in value. Motioned by: Janeen Calder Seconded by: Tracy Yates Carried Page 47 12. Motion to Adjourn: Moved by: Michelle Cook Seconded: Marni Lewis