Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
10/29/2012
r GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: October 29, 2012 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS 1. MEETING CALLED TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Minutes of a Regular Meeting of October 15, 2012 4 -1 5. PUBLIC MEETINGS (a) Application to Amend the Zoning By -law 84 -63 5 -1 Applicant: Sylvia Vanhaverbeke Report: PSD- 046 -12 6. DELEGATIONS (Draft List at Time of Publication — To be Replaced with Final 6 -1 List) (a) Glenn McLeod, Field Advisory, Trees Ontario, Regarding the 50 Million Tree Program (b) Bob Kreasul Regarding the Dredging of Bowmanville Creek (c) Frank Debrah Regarding Establishing a Pedestrian Walkway to Bridge the Townline Road Gap (d) Bernie Robinson, Regarding the Lease of Closed Road Allowance (Bond Street) To Sheryl and Stan Zuly, 627 Mill Street South, Newcastle [Unfinished Business 18(a) Report LGL- 006 -12] 7. PRESENTATIONS No Presentations CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905 - 623 -3379 G.P. & A. Agenda . - 2 - October 29, 2012 8. PLANNING SERVICES DEPARTMENT (a) PSD- 046 -12 An Application by Sylvia Vanhaverbeke to Rezone Lands 8 -1 in the Newcastle village Centre from Residential to Commercial 9. ENGINEERING SERVICES DEPARTMENT (a) EGD- 029 -12 Monthly Report on Building Permit Activity for 9 -1 September, 2012 10. OPERATIONS DEPARTMENT No Reports 11. EMERGENCY AND FIRE SERVICES DEPARTMENT (a) ESD- 016 -12 Cost to Prepare a Fire Master Plan — In -House 11 -1 12. COMMUNITY SERVICES DEPARTMENT (a) CSD- 009 -12 Public Access Defibrillator Program — Lakeridge Health 12 -1 Agreement Renewal (b) CSD- 010 -12 2013 Community Grant Program, Balance Sheet 12 -16 13. MUNICIPAL CLERK'S DEPARTMENT (a) CLD- 031 -12 3rd Quarterly Parking Report 13 -1 14. CORPORATE SERVICES DEPARTMENT (a) COD - 026 -12 CL2012 -29, Guiderail Improvements, Various Locations 14 -1 15. FINANCE DEPARTMENT (a) FND- 024 -12 Financial Update as at September 30, 2012 15 -1 16. SOLICITOR'S DEPARTMENT No Reports 17. CHIEF ADMINISTRATIVE OFFICE (a) CAO- 005 -12 Federal Electoral Boundaries — Municipality's Response to 17 -1 Boundary Commission's Proposals _G.P. &A. Agenda - 3 - October 29, 2012 18. UNFINISHED BUSINESS (a) Resolution Regarding Report LGL- 006 -12, the Lease of Closed Road 18 -1' Allowance (Bond Street) To Sheryl and Stan Zuly, 627 Mill Street South, Newcastle (Tabled from October 15, 2012 GPA Meeting) (b) Resolution Regarding Report COD - 025 -12, RFP2012 -8 Fire Master Plan 18 -15 (Tabled from October 15, 2012 GPA Meeting) (c) Correspondence from John O'Toole, M.P.P., Durham, Providing an 18 -20 Update on Bill 121 = Ability to Pay Act (Tabled from October 15, 2012 GPA Meeting) 19. OTHER BUSINESS 20. COMMUNICATIONS None 21. CONFIDENTIAL REPORTS No Reports 22. ADJOURNMENT Qding [he 14'ay General Purpose and Administration Committee Minutes October 15, 2012 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, October 15, 2012 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Director of Corporate Services & Human Resources, M. Marano Municipal Solicitor, A. Allison Deputy Chief, M. Berney Director of Engineering Services, T. Cannella (left at 3:30 p.m.) Director of Community Services, J. Caruana (left at 3:30 p.m.) Director of Operations, F. Horvath Manager of Community Planning & Design, C. Salazar (left at 3:30 p.m.) Director of Finance/Treasurer, N. Taylor Human Resources Supervisor, L. Wheller Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Traill attended Bowmanville Apple Festival and Craft Sale this past weekend. Councillor Hooper attended the following events: • A Public Information Centre to discuss Provincially Significant Wetlands in the Hancock Neighbourhood on Wednesday, October 10, 2012 at Courtice Secondary School. - 1 - 4 -1 General Purpose and Administration Committee Minutes October 15, 2012 • The 1St Annual Kids Against Hunger event sponsored by the Bowmanville Rotary Club on Saturday, October 13, 2012. • The Abandoned Cemeteries Board clean -up of the Bethel Cemetery on Saturday, October 13, 2012. • Bowmanville Apple Festival and Craft Sale this past weekend. Councillor Hooper announced the following upcoming events: • Memorial Hospital Foundation Ball on Friday, October 19, 2012 at the Tosca Banquet Hall in Oshawa. • Big Brothers & Sisters' 2012 Mardi Gras Gala on Saturday, October 27, 2012 at the Clarington Beech Centre. • Sports Hall of Fame event on Saturday, October 20, 2012 at the Garnet B. Rickard Recreation Complex. Councillor Novak attended the following events: • A Public Information Centre to discuss Provincially Significant Wetlands in the Hancock Neighbourhood on Wednesday, October 10, 2012 at Courtice Secondary School. • The 1St Annual Kids Against Hunger event sponsored by the Bowmanville Rotary Club on Saturday, October 13, 2012. Councillor Novak announced the following upcoming events: • Courtice Tree Lighting Ceremony on November 28, 2012 at Whitecliffe. • Habitat for Humanity's event, "Raise the Walls ", on Thursday, October 18, 2012. • Clarington Public Library's "Customer Appreciation Day" on Saturday, October 20, 2012 at the Bowmanville Library Branch. • Opening of the Hampton Skateboard Park on Monday, October 22, 2012 at the . Darlington Sports Centre. Councillor Partner announced the following upcoming events: • Raise The Roof Fundraising Dinner on Wednesday, October 17, 2012 at the Orono Odd Fellow and Rebekah Center. • Newcastle Bondhead Ratepayers Association meeting on Monday, October 15, 2012. • Orono Halloween Bash on Saturday, October 27, 2012 at the Orono Town Hall. • Orono's 1St Santa Claus Parade on Saturday, November 24, 2012 at 10:00 a.m. commencing at the Orono Cemetery. -2- 4 -2 General Purpose and Administration Committee Minutes October 15, 2012 Councillor Woo attended the following events: • Bowmanville Apple Festival and Craft Sale this past weekend. • The official opening of a new business, One Stop Home Shop, on Saturday, October 13, 2012 in Newcastle. Councillor Woo announced the Bowmanville Hospital Volunteer Appreciation Dinner, to celebrate the 100th anniversary of the Hospital Volunteers, on Thursday, October 18, 2012 at the Clarington Beech Centre. Mayor Foster announced the following upcoming events: • Public Information Centre on Tuesday, October 16, 2012 at the Newcastle Community Hall to discuss the proposed communications tower. • Meeting with the Residents of Trudeau Drive on Wednesday, October 17, 2012 at the Bowmanville High School. • Grand Re- Opening of Sciore and Associates at 11:00 a.m. on Wednesday, October 17, 2012 at 120 King Street, Bowmanville. MINUTES Resolution #GPA- 465 -12 Moved by Councillor Hooper, seconded by Councillor Novak THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on September 24, 2012, be approved. CARRIED Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Application to Amend the Zoning By -law 84 -63 Applicant: Prestonvale Heights Limited Report: PSD- 044 -12 Paul Wirch, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Janice Robinson, Preston Group, on behalf of the applicant, was present to state that she agrees with the recommendations of Report PSD- 044 -12 and to answer any questions. -3- 4 -3 General Purpose and Administration Committee Minutes October 15, 2012 Mayor Foster chaired this portion of the meeting. DELEGATIONS Mike Porporo, Municipal Relations Representative, Municipal Property Assessment Corporation (MPAC), was present regarding the Upcoming Reassessment. He made a verbal presentation to accompany a PowerPoint presentation. Mr. Porporo reviewed the roles, responsibilities and relationships between the Provincial government, MPAC, municipalities, and the Assessment Review Board. He explained current value assessment and the assessment cycle, including the phase -in of assessment increases. Mr. Porporo noted that many enhancements have been made to the "Ab o utMyP rope rty" website, hosted by MPAC, for property owners, including an online "Request for Reconsideration" form. He reviewed a Market Snapshot as of July, 2012, showing assessment changes by property type. Mr. Porporo noted the outreach initiatives and how MPAC can be contacted. SUSPEND THE RULES Resolution #GPA- 466 -12 Moved by Councillor Neal, seconded by Councillor Hooper THAT the Rules of Procedure be suspended. CARRIED Resolution #GPA- 467 -12 Moved by Councillor Neal, seconded by Councillor Hooper THAT Members of Committee be allowed to speak to the matter of Mr. Porporo's delegation for a second time. CARRIED Resolution #GPA- 468 -12 Moved by Councillor Woo, seconded by Councillor Traill THAT the delegation of Mike Porporo, Municipal Relations Representative, Municipal Property Assessment Corporation, regarding the Upcoming Reassessment, be received with thanks. CARRIED Frank Debrah's name was called, but he was not present. 4 -4 General Purpose and Administration Committee Minutes October 15, 2012 Catherine Love was present regarding Report LGL- 006 -12, Lease of Closed Road Allowance (Bond Street) To Sheryl and Stan Zuly, 627 Mill Street South, Newcastle. Ms. Love made a verbal presentation to accompany a handout to Committee. She thanked the Committee for moving the issue along quickly. Ms. Love provided background on the issue. She noted that her family is in support of family garden commitments but that the garden on the road allowance adjacent to her property will impede her family's privacy. Ms. Love suggested that the Zuly's either use their own property or an alternative abutting property for a garden. She stated that it is her intention to ensure that her own landscaping is in keeping with the surrounding landscaping. She confirmed that she would have no issues should the unopened road allowance be used as a public parking lot or roadway. Ms. Love restated her request that the current lease with the Zuly's, permitting a garden on the road allowance, not be renewed in May, 2013. Stan Zuly was present regarding Report LGL- 006 -12, Lease of Closed Road Allowance (Bond Street) To Sheryl and Stan Zuly, 627 Mill Street South, Newcastle. Mr. Zuly explained that he and his wife are the tenants of the lease in question. He provided the Committee with background information on the issue and how he prepared for his delegation. Mr. Zuly stated that he had not planted any trees on the unopened road allowance. He added that any trees on the property were already there when they entered into the lease. Mr. Zuly provided the Committee with descriptions of three previous encounters with Mr. & Mrs. Love. He explained that the Zuly property is low and swampy and therefore not conducive to a garden. Mr. Zuly reviewed Ms. Love's reasons for her request for termination of the lease, which include an invasion of privacy and nuisance. He provided the Committee with a definition of both invasion of privacy and nuisance and explained that he does not believe that the Zuly's use of the road allowance meets either definition. Mr. Zuly stated that he believes that the Love's have a vendetta against he and his wife. He requested that the Committee deny Ms. Love's request that the Municipality of Clarington terminate the lease. Mr. Zuly informed the Committee that they have recently won a Community in Blooms award for their gardens which demonstrates their commitment to maintaining their gardens. SUSPEND THE RULES Resolution #GPA- 469 -12 Moved by Councillor Woo, seconded by Councillor Traill THAT the Rules of Procedure be suspended. CARRIED Councillor Partner left the meeting at 11:27 a.m. -5- 4 -5 General Purpose and Administration Committee Minutes October 15, 2012 ALTER THE AGENDA Resolution #GPA- 470 -12 Moved by Councillor Woo, seconded by Councillor Traill THAT the agenda be altered to consider Report LGL- 006 -12 at this time. CARRIED RECESS Resolution #GPA- 471 -12 Moved by Councillor Traill, seconded by Councillor Woo THAT the Committee recess for 15 minutes. CARRIED The meeting reconvened at 11:45 a.m. with Mayor Foster in the Chair. Councillor Partner returned to the meeting. LEASE OF THE CLOSED ROAD ALLOWANCE (BOND STREET) TO SHERYL AND STAN ZULY OF 627 MILL STREET SOUTH, NEWCASTLE Resolution #GPA- 472 -12 Moved by Councillor Woo, seconded by Councillor Traill THAT Report LGL- 006 -12 be received; and THAT the lease agreement between Stan and Sheryl Zuly and the Municipality of Clarington continue as per the lease agreement. MOTION WITHDRAWN Resolution #GPA- 473 -12 Moved by Councillor Woo, seconded by Councillor Partner THAT Report LGL- 006 -12 be received; THAT the current lease agreement be terminated; M General Purpose and Administration Committee Minutes October 15, 2012 THAT westerly half of the unopened Bond Street road allowance be offered for lease to the Zuly's; and THAT the easterly half of the unopened Bond Street road allowance be offered for lease to the Love's. MOTION TABLED AS AMENDED LATER IN THE MEETING (See following motions) Resolution #GPA- 474 -12 Moved by Councillor Novak, seconded by Councillor Neal THAT the foregoing Resolution #GPA- 473 -12 be amended by adding the following at the end: "THAT all property owners abutting the unopened Bond Street road allowance be notified of the proposed leases immediately." CARRIED Resolution #GPA- 475 -12 Moved by Councillor Partner, seconded by Councillor Novak THAT the foregoing Resolution #GPA- 473 -12 be tabled to the General Purpose and Administration Committee meeting of October 29, 2012 to allow members of Council to visit the subject lands. CARRIED RECESS Resolution #GPA- 476 -12 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Committee recess until 1:00 p.m. CARRIED The meeting reconvened at 1:00 p.m. with Councillor Novak in the Chair. PRESENTATIONS There were no presentations. iR 4 -7 General Purpose -and Administration Committee Minutes October 15, 2012 PLANNING SERVICES DEPARTMENT TO EXPAND THE LIST OF COMMERCIAL USES FOR AN EXISTING MIXED -USE PLAZA Resolution #GPA- 477 -12 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report PSD- 044 -12 be received; THAT the application to amend the Zoning By -law, as submitted by Prestonvale Heights Limited, be approved, and that the draft Zoning By -law Amendment, as contained in Attachment 3 to Report PSD- 044 -12, be passed; and THAT all interested parties listed in Report PSD- 044 -12 and any delegations be advised of Council's decision. CARRIED Councillor Traill returned to the meeting at 1:01 p.m. APPLICATION FOR REMOVAL OF HOLDING APPLICANT: PRESTONVALE DEVELOPMENTS INC. Resolution #GPA- 478 -12 Moved by Mayor Foster, seconded by Councillor Traill THAT Report PSD- 045 -12 be received; THAT the application submitted by D.G. Biddle & Associates on behalf of Prestonvale Developments Inc. to remove Holding (H) symbol be approved; THAT the By -law attached to Report PSD- 045 -12 to remove the Holding (H) symbol for Block 59 (Phase V) in 40M -2474 be passed; THAT Council's decision and a copy of Report PSD- 045 -12 be forwarded to the Region of Durham and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD- 045 -12 and any delegations be advised of Council's decision. Zs Councillor Partner, and Councillor Woo returned to the meeting at 1:02 p.m. S:IE General Purpose and Administration Committee Minutes October 15, 2012 Councillor Traill chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT WEST BEACH ROAD SAFETY REVIEW Resolution #GPA- 479 -12 Moved by Councillor Novak, seconded by Councillor Woo THAT Report EGD- 027 -12 be received; THAT an accessibility parking space be approved at the West Beach Parkette Parking lot including the necessary signage and amendments to the Traffic Bylaw; THAT the park and road signs located along West Beach Road in the vicinity of the West Beach parkette be reviewed and relocated or consolidated where possible, to enhance the appearance of the parkette frontage; and THAT staff be authorized to develop conceptual plans and a park implementation strategy in 2013 with public input and participation. CARRIED Councillor Woo chaired this portion of the meeting. OPERATIONS DEPARTMENT COST FOR PAVING THE ORONO LIBRARY PARKING LOT Resolution #GPA- 480 -12 Moved by Councillor Partner, seconded by Councillor Traill THAT Report OPD- 010 -12 be received. CARRIED AS AMENDED (See following motion) 11109111 4 -9 General Purpose and Administration Committee Minutes October 15, 2012 Resolution #GPA- 481 -12 Moved by Councillor Partner, seconded by Councillor Traill THAT the foregoing Resolution #GPA- 480 -12 be amended by adding the following at the end: "THAT the cost of Option #1, outlined in Report OPD- 010 -12 for paving the Orono Library parking lot be referred to the 2013 budget." CARRIED The foregoing Resolution #GPA- 480 -12 was then put to a vote and carried as amended. MOBILE STAGE Resolution #GPA- 482 -12 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report OPD- 011 -12 be received; THAT Council authorize the Mayor and Clerk to execute the Collaborative Agreement as outlined in Report OPD- 011 -12; and THAT all interested parties listed in Report OPD- 011 -12 be advised of Council's decision. CARRIED EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Partner chaired this portion of the meeting. -10- 4 -10 General Purpose and Administration Committee Minutes October 15, 2012 CLERK'S DEPARTMENT VENDING MACHINE IN CLARINGTON LEASH FREE PARK Resolution #GPA- 483 -12 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report CLD- 029 -12 be received; THAT the request of Emily Potter to install a vending machine in the Clarington Leash Free Park be denied; and THAT all interested parties listed in Report CLD- 029 -12 be advised of Council's decision. ANIMAL SERVICES QUARTERLY REPORT — JULY — SEPTEMBER, 2012 Resolution #GPA- 484 -12 Moved by Councillor Traill, seconded by Councillor Novak THAT Report CLD- 030 -12 be received; and THAT a copy of Report CLD- 030 -12 be forwarded to the Animal Alliance of Canada. CARRIED Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT GREAT WEST LIFE RENEWAL NOVEMBER 1, 2012 AND FUTURE Resolution #GPA- 485 -12 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report COD - 023 -12 be received; THAT the Great West Life Benefit program renewal at 0.9% premium increase for the period of November 1, 2012 to October 31, 2013 be approved; and - 11 - 4 -11 General Purpose and Administration Committee Minutes October 15, 2012 THAT the Director of Corporate Services be authorized to approve administrative agreements as required for the current and future renewals, subject to satisfactory service and acceptable terms. CARRIED PURCHASING BY -LAW AMENDMENT Resolution #GPA- 486 -12 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report COD - 024 -12 be received; THAT By -law 2010 -112 be amended as per Attachment 1 to Report COD - 024 -12; and THAT the Mayor and Clerk be authorized to execute the amending by -law (Attachment 1 to Report COD - 024 -12). CARRIED AS AMENDED (See following motion) Resolution #GPA- 487 -12 Moved by Councillor Traill, seconded by Councillor Partner THAT the foregoing Resolution #GPA- 486 -12 be amended by adding the following after paragraph one: "THAT the proposed amending by -law (Attachment 1 to Report COD - 024 -12) be amended to add a new Section 69.2 as follows: Should the Purchasing Manager determine that termination of the awarded agreement be the appropriate action in accordance with ss. 69.1, Council shall be advised of the termination in writing." CARRIED The foregoing Resolution #GPA- 486 -12 was then put to a vote and carried as amended. RFP2012 -8 FIRE MASTER PLAN Resolution #GPA- 488 -12 Moved by Councillor Hooper, seconded by Councillor Traill THAT Report COD - 025 -12 be received; 4 -12 -12- General Purpose and Administration Committee Minutes October 15, 2012 THAT Dillon Consulting, Toronto, Ontario, with a total estimated bid price of $71,226.91 (net of H.S.T. Rebate), being the highest ranked proposal meeting all terms, conditions and specifications be awarded the contract for RFP2012 -8 Provision of Consulting Services — Fire Master Plan, as required by the Emergency and Fire Service Department; and THAT the funds required in the amount of $71,226.91 be drawn from the 2012 Emergency and Fire Services Administration — Consulting account #100-28-130-00000-7160. MOTION TABLED LATER IN THE MEETING (See following motions) SUSPEND THE RULES Resolution #GPA- 489 -12 Moved by Councillor Partner, seconded by Councillor Traill THAT the Rules of Procedure be suspended. CARRIED Resolution #GPA- 490 -12 Moved by Councillor Partner, seconded by Councillor Traill THAT Members of Committee be allowed to speak to the matter of Report COD - 025 -12, regarding a RFP2012 -8, Fire Master Plan, for a second time. CARRIED Resolution #GPA- 491 -12 Moved by Councillor Partner, seconded by Councillor Woo THAT the foregoing Resolution #GPA- 488 -12 be tabled to the General Purpose and Administration Committee meeting of October 29, 2012; and THAT Staff be directed to prepare a report on the cost of preparing the Fire Master Plan in house for the General Purpose and Administration Committee meeting of October 29, 2012. CARRIED -13- 4 -13 General Purpose and Administration Committee Minutes October 15, 2012 FINANCE DEPARTMENT FINANCIAL IMPACT ANALYSIS OF CLARINGTON OFFICIAL PLAN REVIEW: GROWTH MANAGEMENT COMPONENT Resolution #GPA- 492 -12 Moved by Councillor Woo, seconded by Councillor Partner THAT Report FND- 023 -12 be received; THAT the Purchasing By -Law 2010 -112 be waived and that Hemson Consulting Ltd. be retained to undertake the Financial Impact Analysis of Clarington's Official Plan: Growth Management Component to an upset limit of $90,000.00; and THAT the study be financed from the General Government Development Charges reserve fund at 90% of the cost and the remaining balance of 10% be funded from Unclassified Administration Professional fees account. CARRIED SOLICITOR'S DEPARTMENT Report LGL- 006 -12 was considered earlier in the meeting, and Report LGL- 007 -12 was considered under the Confidential Reports section, later in the meeting. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS CORRESPONDENCE FROM JOHN O'TOOLE, M.P.P., DURHAM, PROVIDING AN UPDATE ON BILL 121 — ABILITY TO PAYACT (REFERRED FROM OCTOBER 1, 2012 COUNCIL MEETING) Resolution #GPA- 493 -12 Moved by Councillor Hooper, seconded by Councillor Novak THAT the proposal outlined in the correspondence from John O'Toole, M.P.P., Durham, providing an update on Bill 121 — Ability to Pay Act, be endorsed in principle. MOTION WITHDRAWN -14- 4 -14 General Purpose and Administration Committee Minutes October 15, 2012 Resolution #GPA- 494 -12 Moved by Councillor Novak, seconded by Councillor Woo THAT the matter of the proposal outlined in the correspondence from John O'Toole, M.P.P., Durham, providing an update on Bill 121 — Ability to Pay Act, be tabled until the General Purpose and Administration Committee meeting of October 29, 2012. CARRIED Resolution #GPA- 495 -12 Moved by Councillor Neal, seconded by Councillor Traill THAT the Municipal Clerk be directed to forward a letter to John O'Toole, M.P.P., Durham, requesting why some sectors were not included in the proposed Bill 121 — Ability to Pay Act. MOTION LOST OTHER BUSINESS REQUEST FOR REPORT REGARDING A PERMANENT STRUCTURE AT 71 OLD KINGSTON ROAD IN COURTICE Resolution #GPA- 496 -12 Moved by Councillor Neal, seconded by Councillor Novak THAT Staff report back to General Purpose and Administration Committee by November 26, 2012 on building a permanent structure which would accommodate, among other activities, musical events, in the park at 71 Old Kingston Road in Courtice; and THAT Staff include in the report electrical feeds for the structure, and for lights on Old Kingston Road. CARRIED -15- 4 -15 General Purpose and Administration Committee Minutes October 15, 2012 DARLINGTON SOCCER CLUB'S REQUEST THAT THE MUNICIPALITY CONSTRUCT OUTDOOR ARTIFICIAL TURF FIELDS Resolution #GPA- 497 -12 Moved by Councillor Novak, seconded by Councillor Hooper WHEREAS the Darlington Soccer Club has requested that the Municipality construct outdoor artificial turf fields to support its growing need for additional fields; AND WHEREAS other potential user groups such as football and lacrosse would also benefit from artificial turf fields to practice and play earlier and later in the season than traditional grass fields permit; NOW THEREFORE BE IT RESOLVED THAT Engineering Services be given direction to investigate the project including the need, costs, and potential locations with input from the Darlington Soccer Club, all other soccer leagues in Clarington, and other potential user groups, for consideration in the 2013 Capital Budget. CARRIED POSSIBILITY OF ACQUISITION OF TOOLEY'S MILL VALLEY LANDS Resolution #GPA- 498 -12 Moved by Councillor Novak, seconded by Councillor Neal THAT Staff investigate the possibility of acquiring the valley lands along the Farewell Creek near Tooley's Mill earlier than development; and THAT the report include whether any land can be expropriated. CARRIED REGION OF DURHAM PICKING UP GARBAGE COSTS FOR CLARINGTON CHARITY LOCATIONS Resolution #GPA- 499 -12 Moved by Councillor Novak, seconded by Councillor Hooper THAT Mayor's Office, on behalf of the Council of the Municipality of Clarington, correspond with the Region of Durham to investigate solutions for picking up waste from locations of charity groups in the Municipality of Clarington; and -16- 4 -16 General Purpose and Administration Committee Minutes October 15, 2012 THAT a similar request be forwarded to Durham Region area municipalities. CARRIED REQUEST FOR REPORT — LITIGATION COSTS Resolution #GPA- 500 -12 Moved by Councillor Neal, seconded by Councillor Traill THAT Staff be directed to prepare a report on what has been spent, on an annual basis, for legal fees regarding the matters of 173 Baseline Road and the Newcastle Recycling. CARRIED OFFERS OR COUNTER OFFERS REGARDING 173 BASELINE ROAD LITIGATION Resolution #GPA- 501 -12 Moved by Councillor Neal, seconded by Councillor Traill THAT Staff be directed to advise Council of any offers or counter offers being made pertaining to the litigation matter respecting 173 Baseline Road. CARRIED LATER IN THE MEETING (See following motions) CLOSED SESSION Resolution #GPA- 502 -12 Moved by Councillor Novak, seconded by Councillor Hooper THAT in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing offers or counter offers regarding 173 Baseline Road litigation, a matter that deals with advice that is subject to solicitor - client privilege, including communications necessary for that purpose. CARRIED RISE AND REPORT The meeting resumed in open session at 3:35 p.m. with Mayor Foster in the Chair. Mayor Foster advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. -17- 4 -17 General Purpose and Administration Committee Minutes October 15, 2012 OFFERS OR COUNTER OFFERS REGARDING 173 BASELINE ROAD LITIGATION (Continued) The foregoing Resolution #GPA- 501 -12 was then was then put to a vote and carried. COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS NEWCASTLE FIRE HALL #2 3333 DURHAM REGIONAL HIGHWAY 2 POTENTIAL CLAIM FOR ENVIRONMENTAL CLEAN -UP Resolution #GPA- 503 -12 Moved by Councillor Neal, seconded by Councillor Novak THAT Confidential Report LGL- 007 -12, regarding the Newcastle Fire Hall #2, be received for information. 'i_i b ADJOURNMENT Resolution #GPA- 504 -12 Moved by Councillor Partner, seconded by Councillor Woo THAT the meeting adjourn at 3:37 p.m. MAYOR 4 -18 CARRIED -18- DEPUTY CLERK PUBLIC MEETING REPORT # PSD- 046 -12 SYLVIA VANHAVERBEKE 3 - NOTICE COMPLETE APPLICATION AND PUBLIC The Municipality of Clarington has received a Complete Applications for a. proposed Zoning By -law ;amendment. APPLICANT: . Sylvia Vanhaverbeke, PROPERTY: 1036 Church Street, Newcastle PROPOSAL:. TO CHANGE THE ZONING—ON A RECENTLY SEVERED PARCEL OF LAND FROM RESIDENTIAL (R2) TO COMMERCIAL (C1 -33). FILE NO.: 'ZBA 2012 -0014 X -REF: LD 6812012 A Public Meeting to receive input on the application will be held on: DATE: Monday, October 291h , 2012 TIME: 9:30 a.m. PLACE:. Council Chambers, 2 "d Floor, Municipal Administrative Centre, 40 Temperance St., Bowmanville; Ontario Additional information is available between 8:30 a.m. and 4:30 p.m. at the Planning Services Department, 3rd Floor, 40 Temperance St., Bowmanville, ON L1 C 3A6, or by calling Paul Wirch at (905) 623 -3379 ext..2418 or by e -mail at pwirch .clarington.net. If you cannot attend the Public Meeting on October 29th you can also make a "deputation to Council' at their meeting on Monday, November 5th, 2012, commencing at 7:00 p.m. If you wish to appear before Council, you must register with the Clerks Department by noon on Wednesday, October 31St, 2012. APPEAL If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington, Planning Services Department before the by -law is passed, the person or public body. i) is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board; and ii) may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so. David rom .C.I.P., R.P.P. Director of Planning Services Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1 C 3A6 Dated at the Municipality of Clarington this 25 th day of September, 2012. Cc: LDO Existing 2 Storey Addition 0 N r va m Q � r X Existing W W k z 1 Storey Addition ci i Q p rn m - - (0 �' Existing 3 Storey Addition ✓� rb z m UJ � OO a \ 1 z m > z c m m � CC C m ------------------------ - - - - -- - - - - - -- Existing 2 Storey Building s C4 N------------r-------------------------- n C z N +n Existing 1 StmeyAddition = m N m' a to CHURCH STREET G Z Zi m ® Z alsoa m N m CD :3. Ll (D � O m m C, W W :3 MT M= 0 Q BALDWIN STREET TH STREET N 0 (n m � e-h ®. m A -11 `11 p E F � > K) N D " 7 O O r m ® N CHURCH STREET m g s ® ° �d z N u rn CD El 1H (D (D (: a :d 0 EET NORTH M[LL STREET NOtRTH MILL STREET NORT m � O ' Z 'Nt m c B A RSTR ETNU in 5 -2 DRAFT LIST OF DELEGATIONS GPA Meeting: October 29, 2012 (a) Glenn McLeod, Field Advisory, Trees Ontario, Regarding the 50 Million Tree Program (b) Bob Kreasul Regarding the Dredging of Bowmanville Creek (c) Frank Debrah Regarding Establishing a Pedestrian Walkway to Bridge the Townline Road Gap (d) Bernie Robinson, Regarding the Lease of Closed Road Allowance (Bond Street) To Sheryl and Stan Zuly, 627 Mill Street South, Newcastle [Unfinished Business 18(a) Report LGL- 006 -12] IN � Ps- � N 4 ;kel ZA i V1 19 ' 1 z -4 9 6 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: October 29, 2012 Resolution #: By -law #: Report #: PSD- 046 -12 File #: ZBA 2012 -0014 Subject: AN APPLICATION BY SYLVIA VANHAVERBEKE TO REZONE LANDS IN THE NEWCASTLE VILLAGE CENTRE FROM RESIDENTIAL TO COMMERCIAL RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD- 046 -12 be received; 2. THAT provided there are no significant issues raised at the Public Meeting, it is recommended that the application to amend the Zoning. By -law, as submitted on behalf of Sylvia Vanhaverbeke, be approved, and that the draft Zoning By -law Amendment, as contained in Attachment 2 to Report PSD- 046 -12, be passed; 3. That the Durham Regional Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD- 046 -12 and Council's decision; and 4. THAT all interested parties listed in Report PSD- 046 -12 and any delegations be advised of Council's decision. Submitted by: Reviewed by:(LJ David Crome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer PW /COS /av /df 23 October 2012 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 REPORT NO.: PSD- 046 -12 Page 2 1. APPLICATION DETAILS 1.1 Owner: Sylvia Vanhaverbeke 1.2 Proposal: To change the zoning on a recently severed parcel of land from residential (R2) to commercial (C1 -33). 1.3 Area: 495 m2 1.4 Location: Northwest portion of 1036 Church Street, Newcastle 2. BACKGROUND 2.1 On July 16th, 2012, the Owner received conditional approval from the Durham Regional Land Division Committee for the creation of a new development lot. This lot consists of a vacant parking area, known as 91 King Avenue West, and the portion of land that is the subject of this application (see Figure 1 below). KING L iL:1 � P1 i - J a Subject lands :o be merged with •c ` 91 King Ave W 912 *1 xn' EMILY STREET t. Figure 1 Subject land 8 -2 U-1 U-1 C z , QS 4. J: iL:1 � P1 i - J a Subject lands :o be merged with •c ` 91 King Ave W 912 *1 xn' EMILY STREET t. Figure 1 Subject land 8 -2 REPORT NO.: PSD- 046 -12 PAGE 3 2.2 Following the approval from the Durham Regional Land Division Committee, the Owner submitted an application to amend the Zoning By -law on August 30th, 2012. The Owner is requesting that the zoning rights for the subject land match the commercial zoning rights of 91 King Avenue West — the parcel to which it will be merged. 3. LAND CHAR ACTERIS d ICS AND SURROUNDIHG USES 3.1 The subject land is a landlocked parcel located midway between King Avenue West and Emily Street. The site is currently vacant of all buildings, is sodded and contains several mature trees. Figure 2 Vacant parcel at 91 King Avenue West (which the subject parcel will be merged with) viewed facing south 3.2 The surrounding uses are as follows: North - "No Frills" supermarket — Under construction South - Single detached residential East - Mixed -use (commercial with residential apartments) West - Mixed -use (commercial with residential apartments) REPORT NO.: PSD- 046 -12 4. PROVINCIAL POLICY PAGE 4 4.1 Provincial Policy Statement The purpose of the Provincial Policy Statement (PPS) is to promote efficient land use and development patterns in order to protect the environment, public health and safety and facilitate economic growth. Redevelopment of land, including the creation of new lots, is encouraged where it represents compact form, occurs within an existing settlement area, is connected to existing services and does not negatively impact the natural environment (air quality, ground water, flora and fauna). The subject land is located within the existing settlement area and possess connections to existing Municipal services thereby eliminating new infrastructure burdens from the Municipality. Municipal review of any future development on this new lot will ensure the preservation of public health and the natural environment. The PPS further directs that long -term economic prosperity should be supported by maintaining and enhancing the viability of downtowns. The proposed Zoning By -law Amendment will increase the development potential of this downtown site. This application conforms with the Provincial Policy Statement. 4.2 Provincial Growth Plan The policies of the Provincial Growth Plan promote the creation of compact, complete communities that are transit - supportive and pedestrian - friendly. Part of the intent of the Growth Plan is to manage growth in a manner that will optimize existing infrastructure and support a strong economy. The first priority of growth shall be to seek to intensify within existing built up areas. The subject property lies within the built -up area, as identified by the Provincial Growth Plan. The Applicant's proposed Zoning By -law Amendment will increase the development potential of the newly created lot. This application conforms with the policies of the Provincial Growth Plan. 5. OFFICIAL PLANS 5.1 Durham Regional Official Plan The Durham Regional Official Plan designates the subject property "Regional Centre ". Regional Centres shall be developed as the main concentration of commercial, residential, cultural and government functions within urban areas. This proposal conforms with the Durham Regional Official Plan. 5.2 Clarington Official Plan The Clarington Official Plan designates this property as "Street - Related Commercial Area" within the Newcastle Village Centre Secondary Plan (NVCSP). I REPORT NO.: PSD- 046 -12 PAGE 5 One of the objectives, of the NVCSP is to "preserve and enhance the unique character of the Village Centre as a heritage main street." Within the "Street - Related Commercial Area" designation this involves directing all new development to be orientated to the street. In order to maximize the amount of land available for parking and service areas at the rear of the property, the subject parcel of land must be rezoned to match the zoning of the balance of the property. The Secondary Plan policies direct the Municipality to accommodate redevelopment by such strategies as consolidating smaller land parcels and the creation of joint parking arrangements. The proposed Zoning By -law Amendment will support the broadest possible development of these lands in a manner consistent with the other King Avenue West properties. The "Street- Related Commercial Area" designation permits the following uses: • retail, personal service and office uses • residential dwellings generally above the ground floor • recreational and cultural uses including theatres and places of entertainment but not including video arcades and adult entertainment uses • community facilities The land uses currently permitted by the "General Commercial Exception (C1 -33)" zone conform with the "Street - Related Commercial Area" designation. This application conforms with the policies of the Clarington Official Plan. 6. ZONING BY -LAW 6.1 Zoning By -law 84 -63 zones the subject parcel of land "Urban Residential Type 2 (R2) ". The parcel that the subject land is to be merged with is zoned "General Commercial Exception (C1 -33) ". In an effort to maintain consistent development rights across the newly created property, the Owner has requested that the subject parcel be rezoned from "R2" to "C1 -33 ". 7. PUBLIC NOTICE AND SUBMISSIONS 7.1 Public notice was given by mail to each landowner within 120 metres of the subject site and two public meeting notice signs were installed on the property — one sign along each of the two nearest road frontages. The public notice was also posted on the Municipal website and in the Planning Services electronic newsletter. 7.2 At the writing of this report, Staff had received no inquiries regarding this application. 8 -5 REPORT NO.: PSD-046-12 PAGE 6 8. AGENCY COMMENTS 8.1 The Durham Regional Planning Department have provided no objections to the proposed change in land use. 9. DEPARTMENTAL COMMENTS 9.1 Emergency and Fire Services The Emergency and Fire Services Department has confirmed that they have no objection to the approval of this application. 9.2 Engineering Services The Engineering Services Department has confirmed that they have no objection to the approval of this application. 9.3 Finance Department The Finance Department has confirmed that the taxes on this property have been paid up-to-date. 10. DISCUSSION 10.1 The proposed Zoning By-law Amendment conforms with all applicable Provincial policy, the Durham Region Official Plan and the Clarington Official Plan. 10.2 The residual portion of the property at 1036 Church Street is also subject to a rezoning and site plan application to permit a commercial office use. 10.3 All of the properties surrounding the subject parcel of land are also designated "Street Related Commercial Area" within the Newcastle Village Centre Secondary Plan. Therefore, there is no general incompatibility with the subject parcel of land and the neighbouring properties. While no development proposal has yet been submitted for this site, it will be necessary that future development be designed to appropriately relate to the existing low-density and medium-density residential dwellings in the surrounding area. Noise mitigation and visibility screening will be addressed through future applications for Site Plan approval. 11. CONCURRENCE - Not applicable 12. CONCLUSION 12.1 In order to maximize the development potential of the newly created lot at 91 King Avenue West, in a manner that is consistent with the policies and objectives of the Newcastle Village Centre Secondary Plan (NVCSP), it is necessary that the subject parcel of land be rezoned to General Commercial Exception (C1-33)". REPORT NO.: PSD- 046 -12 PAGE 7 12.2 Provided there are no significant issues raised at the Public Meeting, and based on the comments in this report, it is recommended that the rezoning application submitted on behalf of Sylvia Vanhaverbeke be approved, and that the Zoning By -law Amendment, as contained in Attachment 2 to Report PSD- 046 -12, be passed. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Paul Wirch, Planner II Attachments: Attachment 1 - Key Map Attachment 2 - Zoning By -law Amendment List of interested parties to be advised of Council's decision: Sylvia Vanherbeke Edmond Vanhaverbeke Durham Regional Planning Department Municipal Property Assessment Corporation 8 -7 Attacnment i To Report PSD- 046 -12 N -Lq-lf3AV t- W W IT w { co Z 1332i1S lllt� H1aON w 1332l1S IIIW HDJON 13 O tU g UiL23ON ID 0) W N d) E T C (7 > z � Q �� N o Cs Iv s T'f W y 133'dla ^ ^H321(1H�2 nN 13 ~ Q O Q Rq r�+-.� C O W 0 $ Y r C) 1 C 0 133uiSHIl 1332iiSNIMOlVB `N J J LU iV y 0 F- i= N 0 ¢ 3 N FOS U r w w 1 2315 Ho�jnHO 4 ch— W � uyY00V �d1St d �' UJ eu�ysx3 N C9 Z X _ U ire � 6u�pl!ng Aaao}S Z -------------------------------------- 111 uj w z 11.1 z f C) w m Z �nuvav ase BNi�!x3 � • mac I b�r LU o x Cn 3 i 19Yppv A. %SL .0 Z W m 0] Bwtia�a Y i eq F- u} � J_ O W a � uoa}iP Pv 1,0jo}S Z r Bui }six Attachment 2 To Report PSD- 046 -12 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW NO, 2012- being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By -law 84 -63, as amended, of the Corporation of the Municipality of Clarington for ZBA 2012 -0014; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Schedule "3" to By -law 84 -63, as amended, is hereby further amended by changing the zone designation from "Urban Residential Type Two (R2) Zone" to "General Commercial Exception (C1 -33) Zone" as illustrated on the attached Schedule "A" hereto. 2. Schedule "A" attached hereto shall form part of this By -law. 3. This By -law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 of the Planning Act. BY -LAW passed in open session this 5th day of November, 2012. Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk • This is Schedule "A" to 1 passed day • A • 1 .. .,,,.... - _ �� •• 1110.....•' � - -- �� �' `--.: �'�1���� • ��1��1►�y II��:11. 1111 '111 �� � • � ■;��� ` \�� 1, � 1111111111 s _. 1 � � Irk 1�•`7�� �III���. �� \IIIID WllM l ll .��:��llSll�nllu /� /111111/ == == 1111111111111 G �� 11� `' 111: �mll ���nmm�unm� ��NI ME HIM 111111 e '� � .1111111 111111111111111 ►� � .. �����-.,����.�.���11� __ __ -_� �p .._� �� ;� � • • �� � �:. �� � � ��•__ �� �� _ •111111111 ��.��.•� �� �II� � � � �� � � ��� -• ��- 1111111.-1 � `� �� ,111 .JI. 11111 111111111111111111111 � 1111111 ., Newcastle IIIIIIIIIIIIC Village - W �- ���� �11� :■� 1111111111 111111111 " ' ��•_•_••■ _•■ _•__�•��� „�� /111111 11� '��� 123 115 109 101 91. 8583 119 77 75 41 •::I 036.•:';`::,: 122 112 86 i • Leadiirg the Way :gl k • • , • V =1 Mei :4 1 Meeting GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: October 29, 2012 Resolution #: By -law #: Report EGD- 029 -12 File #: Subject MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR SEPTEMBER, 2012. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD- 029 -12 be received for information. Submitted by: A. S. Cannella, C.E.T. Director of Engineering Services ASC /bb Reviewed by� Franklin Wu Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -1824 9 -1 REPORT NO.: EDG- 029 -12 1. BACKGROUND 1.1 With respect to the Building Permit Activity for the month of SEPTEMBER 2012, Staff wish to highlight the following statistics for the information of Committee and Council. 2012 2011 BUILDING CATEGORY NUMBER OF PERMITS VALUE OF CONSTRUCTION NUMBER OF PERMITS VALUE OF CONSTRUCTION % CHANGE OF VALUE 2012 -2011 Residential 86 $11,948,816 56 $10,884,630 9.8% Industrial 6 $3,494,237 1 $80,000 4,267.8% Government 2 $10,000 1 $15,000 -33.3% Commercial 6 $638,460 3 $426,000 49.9% Institutional 0 $0 2 $75,000 N/A Agricultural 1 $20,000 0 $0 N/A Demolition 3 $0 3 $0 N/A TOTAL 104 $16,111,513 66 $11,480,630 40.3% YEAR TO DATE 2012 1 2011 BUILDING CATEGORY NUMBER OF PERMITS VALUE OF CONSTRUCTION NUMBER OF PERMITS VALUE OF CONSTRUCTION % CHANGE OF VALUE 2012 -2011 Residential 659 $130,066,622 687 $140,816,297 -7.6% Industrial 17 $78,822,597 9 $53,065,000 48.5% Government 7 $73,442 6 $486,000 -84.9% Commercial 47 $16,934,780 47 $19,478,550 -13.1% Institutional 8 $15,817,592 17 $2,879,125 449.4% Agricultural 11 $681,978 13 $763,716 -10.7% Demolition 52 $0 26 $0 N/A TOTAL 801 $242,397,011 805 $217,488,688 11.5% 9 -2 REPORT NO.: EGD- 029 -12 PAGE 3 1.2 With respect to building permit activities (over $250,000) and large residential building permit activities, the details are provided as follows: Owner / Applicant Construction Type Location Value STEVEN NG Restaurant 109 King Street West, Bowmanville $500,000 REGIONAL MUNICIPALITY OF EFW Admin Bldg 72 Osborne Road, Courtice $500,000 DURHAM ONTARIO POWER GENERATION Emergency Equipment 2151 South Service Road Darlington $900,000 Storage Building CANADIAN MOSPORT Maintenance Shed 3233 Concession Road 10, Clarke $631,737 VENTURES LTD 405 LAKE ROAD INVESTMENTS Solar Panels on Industrial 405 Lake Road, Bowmanville $1,450,000 INC Building The following were issued in August, 2012 and missed off August Report EGD- 025 -12 ROCK DEVELOPMENTS Alteration to Retail (old Cdn 2401 Highway 2, Bowmanville $2,500,000 BOWMANVILLE INC Tire Store) CIBC Interior Alterations Bank 1423 Highway 2, Courtice $760,000 9 -3 REPORT NO.: EGD- 029 -12 The following is a comparison of the types of dwelling units issued for the month of "SEPTEMBER" and "YEAR TO DATE ". Dwelling Unit Type "SEPTEMBER" 2012 0 1 Townhouse Apartment 0% 3% rJ Single Detached 23 L, Semi - Detached 14 Townhouse 0 o Apartment 1 23 Single Detached 60% Dwelling Unit Type "YEAR TO DATE 2012" 8 53 Apartment, Town house 2% 13% 290 Single 66 Detached, Semi- 69% Detached 16% L Single Detached 290 1• Semi- Detached 66 L Townhouse 53 ■Apartment8 The following is a historical comparison of the building permits issued for the month of "SEPTEMBER" and "YEAR TO DATE" for a three year period. Historical Data for Month of "SEPTEMBER" $20,00 $18,00 I II $16,00 111 — $14,00 111 -N $12,00 111 ■ $10,00 ■ $8,00 111 ■ ■ $6,00 111 ■ ■ $4,00 ),000 ■■■■ ■ ■ $2,00 ■ ■ — ■ ■ 111 - ■ ■■ ■ ■� ■ Historical Data "YEAR TO DATE" $300,000,000 $270,000,000 $240,000,000 $210,000,000 $180,000,000 $150,000,000 $120,000,000 $90,000,000 $60,000,000 $30,000,000 $0 2012 2011 2010 Value $242,397,011 $217,488,6881$169,725,669 9 -4 — - -- — ■ ■ — ■ ■ 111 - ■ ■■ ■ ■� ■ ■ 1 ■ ■ ■■ ■ ■■ ■ ■ 9 -4 REPORT NO.: EGD- 029 -12 PAGE 5 2012 2011 September Year to Date September Year to Date PERMIT FEES $ 111,146 1 $ 1,460,245 $ 82,019 1 $ 1,485,274 1 2012 2011 September Year to Date September Year to Date Building Inspections 547 5,735 585 4,505 Plumbing & Heating Inspections 747 6,783 749 5,100 Pool Enclosure Inspections 1 57 7 1 1 59 TOTAL 1,295 12,575 1,341 1 9,664 1 2012 2011 September Year to Date September Year to Date Single Detached 23 290 21 305 Semi - Detached 14 66 0 70 Townhouse 0 53 23 119 Apartments 1 8 0 4 TOTAL 38 417 44 498 PAGE 6 YEAR: AREA Bowmanville (toend of September 230 2011 360 2010 282 2009 98 2008 340 2007 451 2006 609 2005 307 2004 587 2003 468 2002 345 Courtice 128 312 236 113 134 82 126 241 173 180 133 Newcastle 33 165 37 24 60 77 84 202 191 123 j 131 Wilmot Creek 1 5 8 9 30 16 15 15 25 29 38 Orono 1 1 1 0 2 1 1 1 2 0 1 Darlington 3 5 8 6 10 6 7 14 15 13 17 Clarke 9 8 6 11 5 11 12 13 10 16 15 Burketon 0 0 1 0 0 0 0 1 1 1 1 1 Enfield 0 0 0 0 0 0 0 0 0 0 0 Enniskillen 2 0 3 2 0 0 1 1 1 0 2 Hampton 0 1 0 0 0 1 1 0 0 3 1 Haydon 0 0 0 0 0 0 0 0 0 0 0 Kendal 0 0 1 1 0 1 0 0 1 0 3 Kirby 0 0 1 0 0 0 0 0 0 0 0 Leskard 0 0 0 0 0 0 0 0 0 0 1 Maple Grove 0 0 0 0 0 0 0 0 0 1 0 Mitchell Corners 1 1 0 0 0 1 0 0 1 0 0 Newtonville 6 3 7 5 7 2 2 4 5 3 3 Solina 3 1 1 5 0 6 3 3 3 3 1 Tyrone 0 1 1 0 5 0 0 0 0 3 9 TOTALS 417 863 593 274 593 655 861 802 1,015 843 701 AM 2. CONCURRENCE - Not Applicable CONFORMITY WITH STRATEGIC PLAN - Not Applicable Staff Contact: Rick Pigeon, Chief Building Official PAGE 7 9 -7 Cladviwa REPORT EMERGENCY AND FIRE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: October 29, 2012 Resolution #: By -law#: Report#: ESD- 016 -12 File #: Subject: COST TO PREPARE A FIRE MASTER PLAN — IN -HOUSE RECOMMENDATIONS: It is respectfully recommended that the General Purpose.and Administration Committee recommend to Council the following: 1. THAT Report ESD- 016 -12 be received for information. Submitted by: GW /mb Reviewed by: Y Gord Weir Director of Emergency Services /Fire Chief r jr- Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 11 -1 REPORT NO.: ESD- 016 -12 1.0 BACKGROUND __ W 1.1 The Fire Master Plan study, approved through the 2012 budget process, is growth related. In approving the Fire Master Plan study, Council requested department staffing be looked at as one of their concerns. 1.2 The Fire Master Plan will provide a clear action plan to lead the Municipality of Clarington in the identification of future needs, maintenance of existing facilities, staffing levels, future fire stations, responses, as well as the review of suppression, prevention, administration and training divisions. 1.3 Consultants specializing in fire master planning must have knowledge and experience in fire and emergency services master planning, marketing, program development, facility development and utilization, demographics and future trending analysis, technology applications and future trends, public consultation processes, business planning, financial analysis, fire modeling, planning and growth forecasting. 1.4 General Purpose and Administration Committee Resolution # GPA- 491 -12 instructed staff to report the cost to have Municipal staff complete a Fire Master Plan study in house. 2.0 COMMENTS 2.1 The RFP process allows the municipality to select a highly experienced firm with direct knowledge and experience related to the scope of work for developing a Fire Master Plan. Administration staff within the fire department may have some knowledge with respect to master fire planning, but it is not to the level or depth of consultants that have made this their core service with dedicated software, staff and other resources. Consulting firms have the ability to invest in staying current regarding the fire service industry and related standards, legislation and guidelines and in specialized software and proprietary technology such as developing a risk evaluation model that, in addition to being a core component in the risk model assessment also provide a unique presentation tool for the community and Council. Consultants have developed proprietary processes and approaches through extensive project experience and using industry- related knowledge, which are invaluable tools for determining fire protection needs based on community risk and local circumstances; the key to developing the right plan for a municipality. The specialized software and proprietary processes used are investments made to remain a leader in the provision of these services; investments that are not cost - effective for a municipality to make for a study conducted every five years. 11 -2 REPORT NO.: ESD- 016 -12 FaTIMW External evaluation can provide independent analyses of the core services of the fire department thereby withstanding the scrutiny of internal stakeholders and the community. The consulting process provides the opportunity to complete a major priority for the department through a defined scope of work and within a short time schedule. Even if an appropriate team could be assembled, the required workload would impact their current work priorities greatly. Multidisciplinary consulting firms have staff trained and experienced in relevant specialized areas such as: fire master planning, growth forecasting, planning, engineering, traffic and transportation, infrastructure and municipal servicing,' buildings and facilities design and project management, all of which are relevant to a fire master plan. 2.2 Dillon Consulting's proposed total time to complete the Fire Master Plan study is 478 hours. When equating this time against senior staff wages, the cost is approximately $36,000 in wages alone. Software typically utilized to prepare a Fire Master Plan costs $6,400, not including development cost. In many instances several types of software are utilized. Annual software maintenance fees would range in the area of $2,000. The cost for Municipal staff to prepare a Fire Master Plan would be at least $44,400, much of which would be charged against the tax levy as it would not qualify for Development Charges financing. It is important to note that Administration staff does not have the full expertise nor the time or resources to produce a master fire plan that would be as fulsome or in depth as one completed by a consultant. The Fire Master Plan study approved through the 2012 budget is a growth related study funded through development charges at 90% and the tax levy at 10 %. The development charges portion of the funding cannot be reallocated to operating budgets or any other non - growth related activity. It can only be used based on the parameters of the development charges legislation and Clarington's development charges background study. The fee for Dillon Consulting to complete the Fire Master Plan Study is $71,226.91; $64,104.22 (90 %) in development charges and $7,122.69 (10 %) funded through the tax levy. 3.1 This report has been reviewed by Marie Marano, Director of Corporate Services and Nancy Taylor, Director of Finance who concur with the recommendations. 11 -3 REPORT NO.: ESD- 016 -12 4.0 CONCLUSION PAGE 4 Staff would be challenged to develop a Fire Master Plan with the same level of expertise a consulting firm such as Dillon Consulting can deliver. Dillon brings over 25 years experience completing fire master plans and related studies, including more than 60 studies for fire service providers across Canada, with a strong focus on Ontario municipalities. This specialized knowledge and focused team is typically not available within the municipal organization. Dillon Consulting has completed a number of fire studies in Durham Region, the GTA and across Southern Ontario equipping their team with unique knowledge, understanding of opportunities and experience regarding local peers, benchmarks and industry best practices. Dillon's Project Director has assisted Clarington's Emergency and Fire Services with a number of technical assignments. This includes being retained by the Municipality of Clarington as an expert witness for an OMB hearing regarding land development and fire protection services and the completion of the previous fire master plans such as the 2008 Master Fire Plan update. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: _ Promoting economic development X Maintaining financial stability _ Connecting Clarington _ Promoting green initiatives _ Investing in infrastructure _ Showcasing our community _ Not in conformity with Strategic Plan Staff Contact: Gord Weir, Director of Emergency Services /Fire Chief List of Interested Parties: None 11 -4 Meeting: GENERAL PURPOSE AND ADMINISTRATION Date: October 29,2012 Resolution #: By -law #: N/A Report#: CSD- 009 -12 File #: Subject: PUBLIC ACCESS DEFIBRILLATOR PROGRAM — LAKERIDGE AEALTA AGREEMENT RENEWAL "Lei 0 It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD- 009 -12 be received; 2. THAT Council authorize the Mayor and Clerk to sign the Agreements provided by the Central East Prehospital Care Program (CEPCP), on behalf of Lakeridge Health; 3. THAT Central East Prehospital Care Program be advised of action taken; and 4. THAT the Orono Arena Board, Newcastle Arena Board and the Newcastle Community Hall Board be advised of action taken. Submitted by: JQ9. eph P. Caruana D ector, Community Services JPC /GA Reviewed by:� Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -0830 12 -1 REPORT NO.: CSD- 009 -12 PAGE 2 1.0 BACKGROUND 1.1 The Municipality of Clarington has been involved with the Cardiac Safe Community Public Access Defibrillator Program, coordinated by the Central East Prehospital Care Program (CEPCP), formerly known as Lakeridge Base Hospital, since the first installation of a defibrillator unit at the Courtice Community Complex in December 2005. Since that time we have retained the CEPCP to provide the annual program support and recertification for each of our AED units. 1.2 In March 2009, Council authorized the Mayor and Clerk to sign Collaborative Statements with the CEPCP for the ten (10) AED locations coordinated by the Municipality. 2.1 During a review of the program the CEPCP has replaced the Collaborative Statements with new agreements. A sample agreement is provided as Attachment 1. The Principle Statement of the new agreement is consistent with the previous document and reads as follows: "This agreement between the above patties will ensure that the Municipality of Clarington and Public Access Defibrillator (PAD) responders are working under the oversight of the Central East Prehospital Care Program (CEPCP) of Lakeridge Health when providing semi automated external defibrillation (SHED) to a victim of sudden cardiac arrest (SCA). It also provides for the provision of medically current training services in SHED & CPR to those PAD responders by and under the direction of the CEPCP Medical Advisory Board Physicians. These conjoint efforts are focused on the provision of medically appropriate care for the citizens in our community." 2.2 The annual cost for program support and re- certification for 2012/13 is $1,750 per unit, for a total cost of $17,500. Since the program's inception, these funds have been accounted for in the annual operating budget of the Community Services Department. Included in the program support cost is; ® Medical oversight by CEPCP • Biomedical engineering to ensure unit is maintained to manufacturer's standards throughout the year ® Medical consultation throughout the year ® Follow - up support system for staff following an AED use ® Annual re- certification of staff and volunteers 12 -2 2.3 As this is a public access program it should be noted that Section II of the agreement states: "Non- trained responders who use the SHED in good faith and ., JW- voluntarily are protected from liability by the Chase McEachern Act (Heart Defibrillator Civil Liability), 2007, S. 0. 2007, c. 10, Sch. N (Appendix B) and the Good Samaritan Act 2001 S. O. 2001, CHAPTER 2 (Appendix C)" 2.4 The CEPCP has prepared four (4) agreements for signature including one (1) agreement for all seven (7) AED units in Community Services facilities and one (1) each for Orono Arena, Newcastle Arena and Newcastle Community Hall. The term of the agreement is April 1, 2012 to March 31, 2015, with a provision to renew further with mutually agreed terms and conditions. 2.5 As was the case with the 2009 agreements, the Clerk advises that they are within the authority of Council and are to be authorized by the Mayor and the Municipal Clerk. K 1 • 3.1 Since the installation of the first AED unit in 2005, the Municipality has enjoyed a good working relation with CEPCP at Lakeridge Health. 3.2 The Community Services Department will continue to work with the representatives of the Hall and Arena Boards to provide the public access program in their facilities. 4.1 This report has been reviewed by Patti Barrie, Municipal Clerk and Andy Allison, Municipal Solicitor who concur with the recommendations. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: George Acorn, Facilities Manager Attachments: Attachment 1 — Sample Copy of Semi Automatic External Defibrillator Agreement List of interested parties to be advised of Council's decision: Peter Maartense, Orono Arena Board Gord Lee, Newcastle Arena Board Gabrielle Bell, Newcastle Community Hall Board 12 -3 Attachment 1 to Report CSD- 009 -12 12 -4 Principle Statement This agreement between the above parties will ensure that the Clarington and Public Access Defibrillation (PAD) responders are working under the oversight of the Central East Prehospital Care Program (CEPCP) of Lakeridge Health when providing semi automated external defibrillation (SAED) to a victim of sudden cardiac arrest (SCA). It also provides for the provision of medically current training services in SAED & CPR to those PAD Responders by and under the direction of the CEPCP Medical Advisory Board Physicians. These conjoint efforts are focused on the provision of medically appropriate care for the citizens in our community. THEREFORE in consideration of the mutual covenants contained herein and subject to the terms and conditions hereinafter set forth the parties hereto agree to participate in the Central East Prehospital Care Program Cardiac Safe Community PAD Program in accordance with the terms outlined in the Agreement. X. Program Components and Recommendations (a) The following items will be components of program maintenance: • Provision of medical oversight by the Central East Prehospital Care Program (CEPCP) for the Cardiac Safe Community Program for Durham Region. • Provision of initial certification training and evaluation for SAED for PAD responders. • Provision of recertification evaluation for SAED. • Provision of C.P.R. recertification evaluation and training of the PAD responder employees as required. • Development and provision of in -house reviews of SAED. ■ Provision of Biomedical Engineering by the Lakeridge Health Biomedical Engineering Program, once per year or after each use, to ensure that the SAEDs are maintained according to the manufacturer's standards, including biomedical direction for the replacement of batteries and pads when mandated by the manufacturer or the Biomedical Department. ■ Method design for the collection of patient care outcome data by the CEPCP to provide the basis for ongoing patient care quality assurance programs. ■ A Site Coordinator's Meeting will be organized by CEPCP on an annual basis to review the program's goals, outcomes, and patient care protocols, Additional meetings between the Clarington and the CEPCP will be held at the request of either party, ■ Availability of the CEPCP staff and physician to consult on and review issues and procedures as required. LH /Clarington Agreement April 2012- March 2015 Page 2of12 12 -5 ■ Dedication of a designated CEPCP PAD Coordinator as a prime contact for the PAD site. ■ CEPCP medical and logistical support for the development of Conjoint Public Access Defibrillation Programs in our Community. ■ The CEPCP will provide instructors (Paramedics and Firefighters) to deliver SAED training, using the principles of Adult Learning. The scope of this training will include, but is not limited to the content of the Canadian Heart and Stroke Foundations CPR &. SAED recommendations. All curriculum content and instructor training and qualifications will be approved by the Central East Prehospital Care Program Medical Advisory Board Physicians. in To identify placement of such SAED throughout the site to ensure time to defibrillation can be achieved in 3 -5 minutes or less from time of recognition of cardiac arrest; (b) The following items are recommendations of program maintenance: ■ To recommend the SAED be placed in an Emergency Response Case that will audibly and visually (flashing red light) alert staff that the emergency response case door has been opened. When the SAED is removed from the Emergency Response Case, a call is automatically made to the alarm company who in turn will notify 911 to activate emergency services (Fire Service and Emergency Medical Service). ■ To establish an action plan in the case of an emergency and AED use. ■ To maintain quality assurance by establishing a collaborative environment between the rescuers, CEPCP, Fire Service, and Emergency Medical Services (EMS) Paramedics through training, feed -back, group sharing of knowledge and learning from experience, and to establish a follow -up support system for rescuers post -SAED use (le. critical incident stress intervention). XL Agreement Criteria for PAD Program It is clearly understood and agreed to by both parties that medical consultation to the PAD Responder for the purpose of SAED is provided under the following conditions: A. Consultation with respect to the Cardiac Safe Community PAD program is provided under the auspices of the CEPCP Medical Advisory Board Physicians. B. Consultation is available when the PAD responder is acting in the best interest of a SCA victim. This may include the utilization of a SAED in another PAD site. Anyone who has been taught PAD under our program can assist citizen responders in the use of a PAD response. The audio and text prompts from the SAED must be followed exactly. C. Non - trained responders who use the SAED in good faith and voluntarily are protected from liability by the Chase McEachern Act (Heart Defibrillator Civil Liability), 2007, S.O. 2007, c. 10, Sch. N (Appendix B) and the Good Samaritan Act, 2001 S.O. 2001, CHAPTER 2 (Appendix C). LH /Clarington Agreement April 2012- March 2015 12 -6 Page 3of12 IIL Training Development Academic Goals and Standards A. All training materials and lesson plans in the initial and on -going program development process will be scrutinized by qualified adult educators. "Qualified Adult Educators" for the purpose of this agreement are prehospital care professionals with practice qualifications of at least the Advanced Care Paramedic Level and with formal certification in adult education from a recognized community college or university. B. All learning objectives and learning outcomes for this program will be approved by a physician who is qualified as a specialist in Emergency Medicine and has experience providing medical direction in the field of out -of- hospital Emergency Care. IV. Agreement Term This Agreement is for a term of three years, effective April 1st, 2012, and expiring on March 31st, 2015, or as terminated pursuant to Section VII: Dispute Resolution. V. Program Fees and Services Provided A. Fees: 1. Initial Site setup, including site assessment, signage, initial Biomed visit and PAD awareness session is a one time fee of $600.00. 2. Annual training and certification of providers is at a fee of $750.00 for a class size between 7 12 participants. Class duration will be 6 1/2 - 7 hours which-includes all breaks. Classes must be cancelled no less than 2 business days prior to the scheduled session, otherwise the usual charge applies. 3. Program Support is an annual fee of $1,000.00 for the initial unit at a site. Additional units at the same location require an annual fee of $450.00 per unit. HST is not included in the above fees. Program fees will be subject to review and increase on renewal of this contract. For PAD Responders requiring remedial continuing education from the CEPCP PAD Coordinator or the CEPCP Physician over and above the instruction detailed the CEPCP and the Clarington will negotiate a fee for that service at that time. B. Invoicing: Training costs will be invoiced on a per course basis. Program and Biomedical Engineering support costs will be invoiced quarterly starting in April of each year. The number of sites to be billed is determined by the site list contained in Appendix A. Sites that become active during the year will be billed when they become a live site. The initial setup fee will apply in full and the support fees will be calculated on a LH /Clarington Agreement April 2012 March 2015 Page 4 of 12 12 -7 prorated basis, based on the number of whole months the site will be active in that calendar year. C. Services: 1. Emergency Action Plan Development: - site assessment to determine the number of SAED's required - direct best placement for access to SAED - medical emergency response plan implementation (site specific) 2. CPR Education Review (Canadian Heart & Stroke Foundation Guidelines): - placing 911 call (role of police, fire, and ambulance) - risk factors of heart disease - recognition of heart attack - choking emergencies - patient assessment - one and two person adult CPR 3. Defibrillation Training: SAED shock & nonshockable protocols - scenarios (based on Emergency Action Plan) - trouble shooting - SAED weekly, monthly, and after use checks - communication %documentation 4. PAD awareness session for Non - targeted Responders - concept of rapid defibrillation /medical direction of defibrillation - medical legal liabilities and issues - questions and concerns 5. Physician /Physician Review and Oversight of: - program design - operational critique for every event 6. Newsletter for Targeted Responder (continuing educational topics for medical emergencies) 7. Quality Assurance and Risk Management: - identify and provide ongoing training for site coordinators - daily, monthly, and after use checks - Emergency Action Plan Audit - Begin development of local on -site coordinators to enhance initial certification process for new employees 8. Six month reviews (site visits) to - Ensure weekly and monthly checks are being completed - Ensure adequate signage is placed to direct persons to the AED - continue development of local on -site coordinators 9. Office Administration: - maintenance of certification records - updates of protocol changes - clinical co- ordinator dedicated to Targeted Responder Program - Program representative on call 24/7 to respond to any issues /concerns or post - SCA events LH /Clarington Agreement April 2012- March 2015 12-8 Page 5of12 10.Critical Incident Stress management services. - demobilization education is provided for the Site Co- ordinator and staff that will be called in to talk with PAD responders following a SCA - when Targeted Responder personnel are involved in an event, the Cardiac Safe Community Program will ensure incident debriefings are facilitated the Cardiac Safe Community Program is affiliated with and supports the Durham Region Critical Incident Stress Management Team Services 11.131omedical Engineering Support and Operational Risk Management - check SAED once a year - change SAED battery as required - change SAED pads as required - ensure SAED meets operational needs - certification of machine safety and operation VL Mutual Indemnification Clause The Hospital agrees to indemnify and save the Clarington harmless from all loss, cost, expense, judgment or damage on account of injury to persons including death or damage to property, in any way caused by the negligence of the hospital, its servants, agents or employees related to or arising out of programs or other matters to which this agreement pertains, together with all legal expenses and costs incurred by the Clarington in defending any legal action pertaining to the above. The Clarington agrees to indemnify and save the Hospital harmless from all loss, cost, expense, judgment or damage on account of injury to persons including death or damage to property, in any way caused by the negligence of the Clarington, its servants, agents, or employees related to or arising out of programs or other matters to which this agreement pertains, together with all legal expenses and costs incurred by the Hospital in defending any legal action pertaining to the above. VII. Dispute Resolution If either party is dissatisfied with the performance of the other party, the dissatisfied party may give written notice of the dissatisfaction to the other party and shall provide the other party with thirty (30) days within which to rectify the matter of dissatisfaction. Where the matter is not corrected to the satisfaction of the party giving notice within the thirty (30) day period, the dissatisfied party may terminate this Agreement by giving the other party ninety (9 0) days written notice of the party's intention to terminate the Agreement. The ninety (90) day period of notice shall commence five (5) business days after the notice has been mailed to the other party or twenty -four (24) hours following delivery of the notice by hand or by facsimile transmission. LH /Clarington Agreement April 2012- March 2015 Page 6 of 12 12 -9 VIII, Review of Agreement The parties mutually agree that this Agreement will be reviewed, prior to the end of its term, by Lakeridge Health and the The Municipality of Clarington. Any such renewal shall. be based upon such terms and conditions, including any or all of the provisions of this Agreement, as may be mutually agreed to by the parties. The parties have caused this Agreement to be executed by their authorized representatives. The Municipality of Clarington Print Representative Lakeridge Health CEO & President LH /Clarington Agreement April 2012- March 2015 12 -10 Print Date Date Page 7 of 12 .,n- to Semi Automatic External Defibrillation Agreement between Lakeridge Health and The Municipality of Clarington April 1, 2012 to March 31, 2015 This appendix maintains a complete list of all sites covered under this Agreement and will be updated when sites become active or are deactivated. Date of current Appendix A: Replaces dates of previous Appendix A: Clarington Site Locations Site Locations . Number of SAEDs on Site Activation -, Date of Site (dd /mm /yyyy) De- activation Date of Site (dd /mm /yyyy) Garnet Rickard Rec. Centre 1 South Courtice Arena 1 Bowmanville Indoor Soccer Facility 1 Darlington Sport Centre 1 Clarington Fitness Centre 1 Newcastle & District. Rec. Centre 1 Courtice Community Complex 1 LH /Clarington Agreement April 2012- March 2015 Page 8of12 12 -11 Chase McEachern Act (Heart Defibrillator Civil Liability), 2007, S.O. 2007, c. 10, Sch. N Citation: Chase McEachern Act (Heart Defibrillator Civil Liability), 2007, S.O. 2007, c. 10, Sch. N Information about this Consolidation: No Amendments. text: URL: http: / /www.canill.org /on/ laws /sta /2007c.10sch.n/20070717/wh ole.html Version downloaded by CanLII on 2007 -07 -17 Chase McEachern Act (Heart Defibrillator Civil Liability), 2007 S.O. 2007, CHAPTER 10 Schedule N Definitions 1. In this Act, "defibrillator" means an automated external medical heart monitor and defibrillator that is capable of, (a) recognizing the presence or absence of ventricular,fibrillation or rapid ventricular tachycardia, (b) determining, without intervention by an operator, whether defibrillation should be performed, (c) automatically charging and requesting delivery of an electrical impulse to an Individual's heart as medically required, and . (d) satisfying any other criteria that may be prescribed by regulation; ( "defibrillateur ") "emergency" means a situation during which the behaviour of an individual reasonably leads another individual to believe that the first individual is experiencing a life- threatening event that requires the provision of immediate care to assist the heart or other cardiopulmonary functioning of that person; ( "situation d'urgence ") "health care professional" means, (a) a member of a College of a health profession set out in Schedule 1 to the Regulated Health Professions Act, 1991, LH /Clarington Agreement April 2012- March 2015 12 -12 , Page 9of12 (b) such other persons or classes of persons as may be prescribed. ( "professionnel de la sant& 2007, c. 10, Sched. N, s. 1. Protection from civil liabilityi user of defibrillator 2. (1) Despite the rules of common law, a person described in subsection (2) who, in good faith, .voluntarily and without reasonable expectation of compensation or reward uses a defibrillator on a person experiencing an emergency is not liable for damages that result from the person's negligence in acting or failing to act while using the defibrillator, unless it is established that the damages were caused by the gross negligence of the person. 2007, c. 10, Sched. N, s. 2 (1). Persons covered (2) Subsection (1) applies to, (a) a health care professional, if the health care professional does not use the defibrillator at a hospital or other place having appropriate health care facilities and equipment for the purpose of defibrillation; and (b) an individual, other than a health care professional described in clause (a), who uses a defibrillator at the immediate scene of an emergency. 2007, c. 10, Sched. N, s. 2 (2)• Reimbursement of expenses (3) Reasonable reimbursement that a person receives for expenses that the person reasonably incurs in using a defibrillator shall be deemed not to be compensation or reward for the purpose of subsection (1). 2007, c. 10, Sched. N, s. 2 (3). Protection from civil liability, owner or operator of premises 3. (1) Despite the Occupiers' Liability Act and the rules of common law, any person who owns or occupies premises where a defibrillator is made available for use and who acts in good faith with respect to the availability or use of the defibrillator is exempt from civil liability for any harm or damage that may occur from the use of the defibrillator. 2007, c. 10, Sched. N, s. 3 (1). Exception (2) Subsection (1) does not exempt the person who owns or occupies the premises where a defibrillator is made available for use from civil liability if, (a) that person acts with gross negligence with respect to making the defibrillator available; (b) that person fails to properly maintain the defibrillator; or (c) the premises where the defibrillator is made available for use is a hospital or other premises used primarily for the purpose of providing health care to individuals. 2007, c. 10, Sched. N, s. 3 (2). LH /Clarington Agreement April 2012- March 2015 Page 10 of 12 12 -13 - Regulations 4. The Lieutenant Governor in Council may make regulations, (a) prescribing criteria for the purpose of the definition of "deflbrillator" in section 1; (b) prescribing persons or classes of persons for the purposes of the definition of "health care professional" in section 1; (c) governing standards for the proper maintenance of defibrillators; (d) respecting any matter necessary or advisable to carry out effectively the purposes of this Act. 2007, c. 10, Sched. N, s. 4. Applies to the Crown S. _ This Act applies to the Crown and any agency of the Crown. 2007, c. 10, Sched. N, S. 5. 6. Omitted (provides for coming into force of provisions of this Act). 2007, c. 10, Sched. N, s. 6. 7. Omitted (enacts short title of this Act). 2007, c. 10, Sched. N, s. 7. Reference: Chase McEachern Act (Heart Defibrillator Civil Liability), 2007, S.O. 2007, c. 10, Sch. N; http: / /www, canIii.org /on /laws /sta /2007c.10sch.n /20070717 /whole. htm1. LH /Clarington Agreement April 2012- March 2015 12 -14 Page 11 of 12 Good Samaritan Act 2001 S O 2001 CHAPTER 2 No amendments. Definition 1. In this Act, "health care professional" means a member of a College of a health profession set out in Schedule 1 to the Regulated Health Professions Act, 1991. 2001, c. 2, s. 1. Protection from liability 2. (1) Despite the rules of common law, a person described in subsection (2) who voluntarily and without reasonable expectation of compensation or reward provides the services described in that subsection is not liable for damages that result from the person's negligence in acting or failing to act while providing the services, unless it is established that the damages were caused by the gross negligence of the person. 2001, c. 2, s. 2 (1). Persons covered (2) Subsection (1) applies to, (a) a health care professional who provides emergency health care services or first aid assistance to a person who is III, injured or unconscious as a result of an accident or other emergency, if the health care professional does not provide the services or assistance at a hospital or other place having appropriate health care facilities and equipment for that purpose; and (b) an Individual, other than a health care professional described in clause (a), who provides emergency first aid assistance to a person who is ill, injured or unconscious as a result of an accident or other emergency, if the individual provides the assistance at the immediate scene of the accident or emergency. 2001, c. 2, s. 2 (2). Reimbursement of expenses (3) Reasonable reimbursement that a person receives for expenses that the person reasonably incurs in providing the services described in subsection (2) shall be deemed not to be compensation or reward for the purpose of subsection (1). 2001, c. 2, s. 2 (3). . Omitted (provides for coming into force of provisions of this Act). 2001, c. 2, s. 3. 4. Omitted (enacts short title of this Act). 2001, c. 2, s. 4. Reference: Good Samaritan Act, 2001, S.O. 2001, CHAPTER 2; http: / /www.e- laws.gov.on. ca /html /statutes/ english /elaws_statutes_01g02_e.htm. LH /Clarington Agreement April 2012- March 2015 Page 12 of 12 12 -15 Clarftwn REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: October 29, 2012 Resolution #: By -law #: N/A Report#: CSD- 010 -12 File #: Subiect: 2013 COMMUNITY GRANT PROGRAM, BALANCE SHEET RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD- 010 -12 be received for information. Submitted by: J PC /sm i er ph P. Caruana ctor, Community Jo Reviewed : b Y Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -0830 12 -16 REPORT NO.: CSD- 010 -12 PAGE 2 1.0 BACKGROUND 1.1 'At the March 5, 20.12, Council meeting, Council approved Resolution #GPA -185- 12 which read; "THAT the Community Grant Program require all community grant program applicants to include a balance sheet, preferably accountant prepared, as part of the application process." 1.2 Since that time Community Services staff have consulted with the Finance Department to develop.a balance sheet in an appropriate format to be included with the 2013 Community Grant application. (Attachment 1) 2.0 COMMENTS 2.1 The current Community Grant Application Form requires applicants to provide an overview of their budget as follows: - Previous year end actual (2011 actual) - Current year end forecast (2012 forecast) - Proposed budget for grant application year (2013 budget) 2.2 The new balance sheet requirement would be an additional requirement identifying an organization's net worth at year end. 2.3 Historically, the timeline for the Community Grant Application is mid November when staff hosts a community meeting to introduce the grant program and highlight any change to the process. This meeting also provides an opportunity for groups to discuss their specific application with staff to ensure that it meets the Community Grant criteria. 2.4 Typically, applications are due in early January providing staff the opportunity to review and follow up where necessary and to clarify information included in the request. The information is then summarized and a complete report is presented to Council by the end of February, following budget approval. 2.5 - The inclusion of a balance sheet to the application will provide Council with another tool to assist them in making informed decisions on the allocation of grant funds to worthy and appropriate applicants. In order to ensure the balance sheet is relevant to the process, the applicants will require time to gather their year end financial information and complete the balance sheet accurately. 2.6 For 2013, staff will revise the current Community Grant schedule to reflect a reasonable timeframe so that applicants have an appropriate opportunity to produce an accurate year end balance sheet. 12 -17 REPORT NO.: CSD- 010 -12 PAGE 3 2.7 It is anticipated the revised schedule would call for the initial community meeting in early January, with the deadline for applications being early March. The final report would be presented to the GP & A Committee by mid April. This would provide applicants the time required to provide accurate year end budget information and balance sheet information, making the grant application information complete and current for discussion. 2.8 The impact of a six week delayed process on the applicants should be minimal. Staff have been emphasizing for several years that Community Grant funding is not guaranteed annually and should not be considered in the. organization's regular operating budgets. Organizations have been encouraged to consider the grant program as seed money for new projects or to fund one off special events. 3.0 CONCURRENCE 3.1 This report has been reviewed by Nancy Taylor, Director of Finance, and she concurs with the recommendation. CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: _ Promoting economic development X Maintaining financial stability _ Connecting Clarington _ Promoting green initiatives _ Investing in infrastructure X Showcasing our community Not in conformity with Strategic Plan Staff Contact: Skip Crosby, Community Services Co- ordinator Attachments: Attachment 1 - Balance Sheet List of Interested Parties: None 12 -18 Attachment 1 to Report CSD- 010 -12 COMMUNITY GRANT APPLICATION Instructions for the Use of the Balance Sheet Form NOTE: List all Financial Dollars as of December 31, 20xx, unless the organization uses a different fiscal year end date. The date "Year" is the previous year to your grant request year. (i.e. Grant request year is 2013 - December 31, 2012 for financial dollars) Part 1: ASSETS a) Cash Total of all bank account balances at Dec. 31st. b) Investments Total of all investment certificates -GIC, Bonds at Dec. 31st. c) Accounts Receivables Total of all monies owing to the Organization from Others. d) Accounts Receivables Federal Gov't HST Total of all outstanding refunds from the Fed. Gov't for HST at Dec. 31st. e) Inventory Supplies Total of all supplies purchased in bulk or that have a high dollar that are for resale or for the Organization to carry out its business. f) Prepaid expenses Prepaid expense is a cost that expands over more than 1 fiscal year and is the dollar value AFTER Dec. 31st. (i.e. Insurance) g) Equipment and Property Total of all owned fixed assets (computers, equipment etc.) Total Assets Add Part 1 lines a to g. Part 2: LIABILITIES AND NET REVENUE a) Accounts Payables Total of all bills /invoices due for the year of the Balance Sheet but not paid, b) Accounts Payables Federal Gov't HST Total of HST owing to the Fed. Gov't for the year of the Balance Sheet but not paid. c) Loans Total dollar value of all loans due to the bank or others at Dec. 31st. d) Deferred revenue Total dollar value of monies received that relate to Organization's next year's activities. i.e. Next year's memberships e) Net Revenue (deficit) or surplus The dollar value from the last "Line" in the "Actual" column on the Statement of Estimated Revenues & Expenditures. Total Liabilities and Net Revenue (deficit) or surplus Add Part 2 lines a to e. NOTE: Total Assets Value equals Total Liabilities and Net Revenue Value. 12 -19 COMMUNITY GRANT APPLICATION Organization /Group's Name BALANCE SHEET as of December 31, 2012 *(Unless organization uses a different fiscal year end date) ASSETS a) Cash balance b) Investments c) Accounts Receivables d) Accounts Receivable - Fed.Gov't HST e) Inventory Supplies f) Prepaid expenses g) Equipment and Property Total Assets LIABILITIES AND NET REVENUE a) Accounts Payable b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue e) Net Revenue (deficit) or surplus Total Liabilities and Net Revenue (deficit) or surplus Prepared by: Position with Organization: Date Prepared: Attachment 1 to Report CSD- 010 -12 12 -20 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: October 29,2012 Resolution #: By -law #: Report#: CLD- 031 -12 File #: Subject: 3rd QUARTER PARKING REPORT RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD- 031 -12 be received; and 2. THAT a copy of Report,CLD- 031 -12 be forwarded to the Bowmanville Business Centre for their information. Submitted by: Reviewed by: f zti�-C- C-� -ecTV Pi utn c. al 'Clerk rie, CMO Franklin Wu, at Chief Administrative Officer PLB /aa CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 13 -1 REPORT NO.: CLD- 031 -12 -• ME The following pertinent statistical information relates to Parking Enforcement activities for the months of July, August and September 2012 and is provided herein for the information of Committee and Council Notes: Revenue decrease due to equipment failure 2. CONCURRENCE: Not Applicable CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Len Creamer, Manager, Municipal Law Enforcement Attachments: Attachment 1 - Parking Report for the 3rd Quarter of 2012 List of interested parties to be advised of Council's decision: None 13 -2 ATTACHMENT #1 to Quarterly Parking Financial Report Tickets issued P.E. Officers 1,721 3,826 4,989 3,493 Police 7 23 60 49 Public Works 0 0 0 0 Group Four 112 301 135 162 Aspen Springs 7 22 18 43 Paragon Security 27 83 115 147 98 King Street West 8 70 36 113 ProSecurity 9 40 15 13 Fire Services 0 0 0 0 CLOCA 35 75 17 66 Brimacombe 0 0 1 N/A TOTAL 1,926 4,440 5,386 4,086 Meters $21,562.51 $41, 191.51 $70,041.00 $37,467.00 Permits $2,881.50 $6,263.42 $4,101.90 $5,311.00 Fines $20,031.00 $47,296.00 $60,359.00 $46,708.00 POA Court Fines Net $2,534.00 $9,230.00 Not reported Not Reported MTO Char geback(Expense) -$1,897.50 -$6,913.50 -$8,497.50 -$9,049.50 TOTAL REVENUE $45,111.51 $97P067.43 $126,004.40 $80,436.50 Total conducted 27 64 115 69 # Tickets disputed 27 63 132 80 # Tickets cancelled 24 51 109 63 # Requests for trial 2 3 13 7 1# Tickets upheld 11 10 1 19 17 13-3 Date: October 29, 2012 Resolution #: By -law #: Report#: COD - 026 -12 File #: Subject: CL2012 -29, GUIDERAIL IMPROVEMENTS, VARIOUS LOCATIONS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD - 026 -12 be received; 2. THAT Peninsula Construction Inc., Fdnthill, ON with a total bid in the amount of $328,907.76 (Net of HST Rebate), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2012 -29, be awarded the contract for 2012 Guiderail Improvements, Various Locations as required by the Engineering Department; 3. THAT the funds required in the amount of $403,000.00 which includes $328,907.76 for tender, design contract administration and contingencies and net HST be drawn from the following accounts: Roadside Protection Program, 110 -32- 330 - 83338 -7401 $397,000.00 (2012, 2011 and 2010) Bridge Maintenance, 100 -36- 380 - 10200 -7112 $ 6,000.00 Total Funds Required $403,000.00 and 4. THAT the Mayer and Clerk be authorized to execute the ne ssary agreement. Submitted by: Reviewed by: F?�� arie Marano, H.B.Sc., C.M.O., Franklin Wu, Director of Corpo to Services Chief Administrative Officer Nancy T ylor, B` .k, C.A., Director of Finance/Treasurer MM \JDB \km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 14 -1 REPORT NO.: COD - 026 -12 PAGE 2 :. 1.1 Tender specifications were provided by AECOM Canada Ltd. for the 2012 Guiderail Improvements, Various Locations as required by the Engineering Department. 1.2 Tenders were advertised in the Daily Commercial News as well as electronically on the Municipality's website and the Ontario Public Buyer's Association website. Subsequently, tenders were received and tabulated as per the letter from AECOM Canada Ltd., Attachment 1. 2. ANALYSIS 2.1 A total of two (2) submissions were received in response to the tender call 2.2 After further review and analysis by the Engineering Department, AECOM Canada Ltd. and Purchasing, it was mutually, agreed that the low bidder, Peninsula Construction Inc., Fonthill, ON, be recommended for the contract for the 2012 Guiderail Improvements, Various Locations. A copy of the recommending memos from the Department of'Engineering and the consultant AECOM are attached as Attachment 1. 2.3 Peninsula Construction Inc., Fonthill, ON has completed similar projects for the Municipality of Clarington and they have completed a number of projects of similar scope and value for the Ministry of Transportation and City of Vaughan. All work has been completed satisfactorily. 2.4 Queries. with respect to department needs, specifications, etc., should be referred to the Director of Engineering. 3. FINANCIAL 3.1 The total project cost, including tender price of $328,907.76, design contract administration, contingencies and utilities amounts to $403,000.00 (Net of HST Rebate). The detailed funding required for the project is outlined in the memo from Engineering Services and the letter from AECOM Canada Ltd., marked Attachment 1 and summarized below. 3.2 Funding for this project will be paid by the following: Roadside Protection Program, 110 -32- 330 - 83338 -7401 $397,000.00 (2012 -, 2011, 2010) Bridge Maintenance, 110 -36- 380 - 10200 -7112 $ 6,000.00 Combined Total Project Cost $403,000.00 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 14 -2 4. CONCURRENCE .1 4.1 This report has been reviewed by the Purchasing Manager with the appropriate departments and circulated as follows: Concurrence: Director of Engineering CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives X Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Jerry Barber, Manager of Purchasing Attachments: Attachment 1 - Recommendation Memo, Engineering Services & Letter from AECOM Canada Ltd. List of interested parties to be advised of Council's decision: NONE CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 14 -3 ATTACHMENT " 1" TO: Jerry Barber, Purchasing Manager FROM: Ron Albright, Manager, Infrastructure and Capital Works DATE: October 22, 2012 RE: 2012 Guiderail Improvements CL2012 -29 The Engineering Services Department has reviewed the attached tender review letter provided by AECOM Canada Ltd. ( "AECOM ") and offers the following comments. The scope of work involves the installation of steel beam guiderail at 9 sites within the Municipality and various minor repairs to existing guiderail at a number of other sites. The specific site locations are noted on the cost apportionment attached to the letter from AECOM. We recommend that the contract be awarded to Peninsula Construction Inc. in the amount of $365,237.58 inclusive of HST ($328,907.76 net HST). A detailed breakdown of the project costs including design and tender fees, contract administration fees and other project. costs is provided on the cost apportionment attached to AECOM's tender review letter. Due to past experiences on similar projects, a contingency amount of approximately 7.5% is carried forward. Funding for the guiderail installation will come from the Roadside Protection Program account including the current funding year and unexpended funds from previous years, as shown in the table below. Funding for the various repairs will come from the Operations Department's Bridge Maintenance account. 14 -4 2012 Guiderail improvements, CL2012-29 October 22, 2012 ATTACHMENT "1" Total Project Value $403,000.00 Budget Amount Roadside Protection Program, 110 -32- 330- 83338 -7401 $397,000.00 (2012, 2011, 2010) Bridge Maintenance, 100 -36- 380 - 10200 -7112 $6,000.00 Estimated Unexpended Budget $0.00 Additional Funding Required $0.00 We recommend that staff award the contract to Peninsula Construction Inc. apportionments. Should you have any further questions, please feel undersigned. /I Regards, Ron Albright, P. Manager, Infrasi RA/sb /dv Attachment Pc; Will McCrae, P. Eng., Manager, Cobourg Office, AECOM Nancy Taylor, Director of Finance A.S. Cannella, Director of Engineering Services based on the above free to contact the :. ;q: -. j,n , 7u '.,��i�`,h'Ce;l »rlmenllCaptlal rr�inrb,l2! ?12\G$R.20'i2 Ftoncty�Ue °inie_;inn 14;orrESnortfsnr�ll;len.; 17 Di,r. �,�cinu re C,i2012 -29 T,-r.oa. •heard - 2012 14 =5 Attachment " 1" October 16, 2012 Mr. A. S. Cannella, C.E.T. Director, Engineering Services The Municipality of Clarington 40 Temperance Street BOWMANVILLE, Ontario L1C 3A6 Dear Sir: Project No: 60276868 Regarding: 2012 Guiderail Improvements Contract No. CL2012.25 (the "Contract ") Municipality of Clarington AECOM 905 372 2121 tel 513 Division Street 905 372 3621 fax Cobourg, Ontario K9A 606 www.aecom.com Tenders for the above project were opened at the Municipal Offices on Friday, October 12, 2012 at 2 :15p.m. A list of the bids received is provided in the table below, y � 0. � % Ss� x Srr i :i.sru••c 1, li`4r_n ^?°:::z i - r°i.ipilr3y,;.l € °..a iti3 .tkvaui3irmi n n••n liit�ii : 1 , �.... l�x •• i 1 a �IfN _ it •1�! i. is :•_•••• "'•• . Sii 3 : '�li fi Sa:wnmr..u: , a3:nlm:�ii� � � u �i��iSlf� • - :i•1i. ..?`i!.....� _... ^..`,i 3�'�3,3 �.....: n E } ti4nz33F � ill F S�u; 2�.-u� : Bw �.'rt '• i ns„S:vA•• iS �! - �' 3=urs"z3r..• � �� - �� � •i • •• Z S.. Y..L4'VfY' `5G is «anuY Srl rl;lirii r •� 1• ..:.,.c�:c: i :.. _ ! SS.i� a ,33i r . iSrii..n!;c!S •{{yy��St�zriiTwi... = F Ir ••••• �� rt �� �� �.. { yi.... � hnl.YH:.iiM nricmx, n�HiiS !Si!iilii:SSiiixiuiini:lii!s; 4 urn. uiie� �7jrir' r-•• 1�� .fj= i:x.`iniii>;iii:eii: �'15, :'�S�S::ci�, .�...._ .^. r..:..°�.�.,jiif':!•- ^:: ^:::e:r ry�ii�S.3 S tx�u`%leen. ns �!su!: r .:............i';a:; .FI•i,RRAiiA!RS�K"'PP.Q .. 3. •• ^:f ^:••a•..y:�F., Ssa�•g.�li ;. r.,til.i� ' SiiaT r {S�:u3. r.y�.r�,:ipy ^r.F _ !•�it i,.: ; ILIr. 4 ":i?!ti7•�r /Q' •�: _ ..::' �y L•cy ::!�F �`: uiili {UY. 'l"` ^IS ^' .cr.- ..r•�t3 !iii Ian "s'iu'! ��r "i�!"i- .". ^ ° ^° '•V_ •a••f j�ryiii'�u]�'�px �,j ��S-i 1Uy4i�y`rC`(j [ /j�tha'q;�,^a�!�M!IJEES!�F y "��!:L =y .;."i Si n 're':"�`7= � 3 ;:Sl.G!SSU..:- is.:." ` •!etirirf•3nt'uttiriii:iiiE'c:. , xi3nu�rr.:sF!3i 'siFc=irsiirsiisnrii eii92l._` ��'. Eja! �ci: �;- rr:_•x•;r�T.. ;�l�ilr ., i'•;s�:Fl- t_�;::.. a,;s..., . ^i 3::. .,..... •$- t}'xln :ISS c.. r• rl r" 1t-i' ^...:......�..,.:: r4 ali.3:Saiiitidn^.osir- •n:Ze3r. z � �i�....i: i:: �.I.�i::iiC�iii ^°fit ..r:.3..... -...: 3 iibxrise:aesa:e;::s::4!n .SimC:SM3e�'___'iF!^? Peninsula Construction Inc. $365,237.58 $328,907376 FONTHILL, Ontario Powell Contracting Limited $412,611.70 $371,569.62 GORMLEY, Ontario The Municipality of Clarington's Purchasing Department (the "Purchasing Department ") reviewed all bids to confirm compliance with the Clarington Purchasing By -Law. All bids were deemed compliant by the Purchasing Department. AECOM Canada Ltd. ( "AECOM ") has reviewed the two lowest bids and confirmed the bid values noted above. Peninsula Construction Inc. is the lowest bidder. Its submitted tender has been reviewed and is found to be arithmetically correct. As requested by the Purchasing Department, references were checked only for the lowest bidder. Peninsula Construction Inc. has completed projects of similar scope and value. Three references were contacted and each gtated that Peninsula Construction Inc. completed work to specification and to their satisfaction. Should funding be available and based on the input provided by the references contacted regarding performance on previous projects, we are not aware of any reason why the Municipality would not be entitled, in its sole discretion, to award the Contract to Peninsula Construction Inc. in the amount of 14-6 CL2012.20 Tender Award Letter- Ouldereil improvemenisDoo Attachment "1" Page 2 October 16, 2012 $328,907.76 (inclusive of net HST rebate) subject to all provisions of the Clarington Purchasing Bylaw being met. Bid Cheques or Bid Bonds shall be retained for Peninsula Construction Inc. and Powell Contracting Limited, the second low bidder, until the Contract has been executed. Should you have any questions regarding this matter, please contact the undersigned. Sincerely, AECOM Canada Ltd. Doug Timms, P.Eng. Senior Project Manager doug.timms@aecom.com DT :cs encl. cc: Mr. Ron Albright, P,Eng., Manager of Infrastructure and Capital Works, Municipality of Clarington (via e-mail) Mr. Sean Bagshaw, P.Eng., Capital Works Engineer, Municipality of Clarington (via e-mail) CL2012.29 Tender Award letter - Gulderall lmprovements.Doo 14-7 j 1 00 Cost Apportionment Based on Low Bid Contract CL2012-29 Description Project ID/Account Number Construction Costs Contract CL2012-29 Part'A': South Service Road 1.8Km W.Of Waverly Road-Structure No.99051 Part'B': Baseline Road 0.3Km W.Of Green Road-Structure No.99065 Part'C': Baseline Road 0.5Km E.Of Holt Road-Structure No.99505 Part'D': Baseline Road 0.1Km E.Of Holt Road-Structure No.99063 Part'E': Baseline Road 0.3Km W.Of Holt-Road-Structure No.99059 Part F: Nash Road 0.6Km E.Of Green Road-Guiderail No.94074A Part'G': Nash Road 0.06Km W.Of Maple Grove Road-Guiderail No.99069A Part'H': King Street(Hwy 2)1.2Km E.Of Liberty Street-Structure No.94017(1 Part'I': Morgans Road 1.0Km S.Of Conc.Road 4-Structure No.98033 Part'J': East Beach Road 0.3Km W.Of Lambs Road-Guiderail No.94001A Part'K: New Hazard Markers(Various Locations) Part'L': General Items(All Locations) Total Construction Design and Tendering Design and Tendering Total Design and Tendering Construction Administration and Inspection Construction Administration and Inspection Total Construction Administration and Inspection Other Costs CLOCA Standard Permit'B' Total Other Costs Additional Project Costs 1.76%Unrecoverable HST 7.5%Contingencies(inclusive of Net HST) Total Estimated Project Costs Budget Amount Unded(Over)Budget Amount All Costs Exclude HST Unless Indicated Otherwise Municipality of Clarington 2012 Guiderail Improvements $ Total 47,037.60 $ 39,591.40 $ 28,564.95 $ 52,717.75 $ 25,068.40 $ 18,604.88 $ 37,430.50 $ 5,330.00 $ 37,522.98 $ 11,738.84 $ 2,250-00 $ 17,361.80 $ 23,219.10 IS $ 23,000.00 $ $ 25,000.00 $ $ 25,000.00 $ 900.00 $ 6,549.30 $ 24,331.60 $ 403,000.00 $ 403,000.00 $ Municipality of Clarington Engineering I Municipality of Clarington Operations 110-32-330-83338-7401 100-36-380-10200-7112 47,037.60 39,591.40 $ $ $ _ _ _ 28,564.95 52,717.75 $ _ 25,068.40 $ _ 18,604.88 $ _ 37,430.50 $ _ 2,827.50 $ $ 2,502.50 1,000.00 36,522.98 11,738.84 $ _ - $ $ 2,250.00 17.361.80 317,466.60 1$ 5.752-50 900.00 $ 6,448.05 $ 24,185.35 $ 397,000.00 $ 397,000.00 1$ 101.24 146.26 6,000.00 6,000.00 Budget October 16,2012 ;ct#60225382/60276868 Comments D AECOM o CD CD Attachment " 1" W, Date: OCTOBER 29, 2012 Resolution #: By -law #: Report#: FND- 024 -12 File #: Subiect: FINANCIAL UPDATE AS AT SEPTEMBER 30, 2012 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND- 024 -12 be received for information. Submitted by: NT /CC /hjl /�/Zl1 Reviewed by: Nancy T ylor, A, CA. Director of Finance/ Treasurer Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 15 -1 REPORT NO.: FND- 024 -12 1.0 BACKGROUND AND COMMENT 1.1 The financial update report has been designed to focus on overall budget variance reporting. 2.0 THIRD QUARTER OF 2012 RESULTS PAGE 2 2.1 Attachment "A ", The Summary of Operating Expenditures and Revenue statement compares the Municipality's budget to actual posted expenditures as of September 30, 2012. The statement reflects the Municipality's operating budget only and excludes year to date expenditures for the consolidated hall /arena boards. Net year to date expenditures as of September 30, 2012 totaled $33,421,624, which represents 73.8% of the total 2012 budget. 2.2 Attachment "A" is intended to provide an indication of the status of the Municipality's operating accounts compared to the approved budget as at September 30, 2012. Many departments are affected by high levels of activity during specific times of the year. For example, some activities are seasonal in nature, such as ice rentals and winter control, which result in a fluctuation of the timing of recognition of revenue and expenses. The budget is allocated monthly based on the 2011 actual monthly distribution. In cases where there is no prior year history, the monthly budget allocation is divided equally over the 12 months. While this is best method available to be reflective of seasonal trends, there may be some variations from year to year. Due to these timing differences, this statement cannot be used in isolation. 2.3 In general, the operating budget is overall on target. As of September 30, 2012 the net year to date expenditures are at 88.1 % of the year to date third quarter budget. Some of the variances can be attributed to the timing differences in revenue and expenditures between 2012 and 2011. 2.4 The Non - Departmental revenues are above the third quarter budget at 140 %. This is attributable to annual budget transfers being posted in the first half of the year. The Non - Department net expenditures are at 75.92% of the total 2012 budget. 2.5 Overall, the operating budget is on target for the Mayor and Council as well as the CAD's office. The Mayor and Council expenditures are 96.67% of the third quarter 2012 budget. The CAO's office is at 101.82% of the third quarter 2012 budget. 2.6 As of September 30, the Legal net expenditures are 120% of the third quarter 2012 budget. Revenues are lower than budgeted such as plan agreement fees. 15 -2 REPORT NO.: FND- 024 -12 PAGE 3 Also, there can be a timing difference between recoverable professional fees and disbursements and the processing of the invoice. 2.7 Corporate Services are in line with the third quarter budget at 95.06 %. As of the third quarter, revenues are higher than budgeted. This is due to an increase in advertising revenue compared to the third quarter in 2011. Overall, Corporate Services net expenditures are at 75.94% of the total 2012 budget. 2.8 The Finance net expenditures are at 80.56% of the third quarter 2012 budget. The Finance revenues are higher than the annual budget at 136.13% as of September 30, 2012. This is due to the higher than budget amount of the fines and penalties on taxes. The year to date figure of 2012 ($1,244,643) is higher than budgeted amount for the third quarter ($877,605) but are slightly lower than the 2011 interest and penalties ($1,318,770). This is a reflection of the continuing success of the collection of outstanding taxes. 2.9 The Emergency Services net expenditures are on budget with the third quarter 2012 budget figures. As of September 30, 2012 year to date expenditures represents 95.39% of the total 2012 budget. Revenues are above budget due to increase in general revenues from the unbudgeted event by Live Republic. 2.10 The Engineering Department net expenditures are 76.71% as of September 30, 2012 budget. This positive percentage can be attributed to the favourable building permit revenue. As of September 30, 2012, the building permit revenue at $1,518,643 exceeded the total 2012 budgeted amount of $1,300,000. 2.11 The Operations Department net expenditures are $9,173,753 or 96.03% of the 2012 third quarter budgeted amount. The Fleet expenditures are currently below the budgeted amount. It is important to note that most adjustments to these accounts are made at year -end. Operating expenditures (not including debenture and fleet) are overall in line with the 2012 third quarter budget at 99.37 %. 2.12 Community Services net expenditures are on target with the budget overall at 93.08% of the third quarter budget. Revenues are at 99.54% and total expenditures are at 95.15% as of September 30, 2012. 2.13 The Planning Department net expenditures as of September 30, 2012 are 89.42% of the 2012 third quarter budget. The expenditures are in line with the budget as of September 30, 2012 at 95.76 %. The favorable net expenditures are due to the higher revenues as of the third quarter at 148.32 %. The favourable net expenditure for Planning is related to increase in general revenue and savings in salary costs due to staffing changes. Also, a factor is the timing of 15 -3 REPORT NO.: FND- 024 -12 PAGE 4 Port Granby revenues and expenditure and the timing of the Community Improvement Funds (CIP). The CIP accounts are now in the Operating budget rather than the Capital budget. The 2012 budget allocation for these accounts has been monthly which may not reflect the normal trend. 2.14 Attachment "B ", Continuity of Taxes Receivable for the nine months ending September 30, 2012 provides the status of the taxes billed and collected by the Municipality of Clarington during the third quarter of 2012. A total of $42,969,360 in final tax bills and $797,621 in supplementary tax bills were issued to property owners in the Municipality during this period. At the end of September 2012, a total of $19,684,354 remains unpaid. The net balance is $803,124 higher than the prior year at this time, an increase of 4.25 %. This increase is due in part to the addition of Region development charges and associated penalties to the tax roll for specific properties. The taxes receivable are monitored on a monthly basis and the fourth quarter report will provide a better insight. 2.15 Attachment "C ", Investments Outstanding as of September 30, 2012 provides the status of the Municipality's general, capital and reserve fund investment holdings at the end of the third quarter. The Municipality at September 30, 2012 holds $5,084,113.54 in general fund investments, $0 in capital fund investments, $4,509,430 in Development Charge reserve fund investments and $43,281,549 in reserve fund investments to fund future commitments. General fund investments are short term in nature and timed to mature when funds will be required. Investments held in the Municipality's portfolio are reviewed on an ongoing basis to ensure they meet the requirements of Section 418 on the Ontario Municipal Act and the Municipality's investment policy. Currently, the majority of general fund investments are held in the Municipality's general bank account as the interest rate, on the account is more favourable than money market instruments because of current economic conditions that are likely to continue for some time. The short -term interest rates and the current cash flow needs are evaluated on a regular basis. 2.16 Attachment "D ", Debenture Repayment Schedule provides the status of the Municipality's long -term obligations as of January 1, 2012. The Municipality has $24,200,891.51 in outstanding debt as of January 1, 2012 and debt repayment obligations of $3,525,111.16 for 2012 as reflected in the 2012 budget. The annual principal and interest payments required to service these liabilities are well within the annual debt repayment limits prescribed by the Ministry of Municipal Affairs and Housing. 2.17 Attachment "E ", Municipal Development Charges as of September 30, 2012 provides the total Municipal development charges collected of $6,537,901.46. 15 -4 REPORT NO.: FND- 024 -12 PAGE 5 In 2010 Development Charges Background Study, it was forecasted that the municipality would be collecting approximately 831 residential units total for 2012 or approximately 69 units per month. For the nine -month period ending September 30, 2012 there were 413 units. 2.18 Analyzing the number of units issued in third quarter of 2012, there was a decrease of 17.4% compared to the third quarter in 2011. Comparing the total dollars collected as of the third quarter 2012 to 2011, there was a decrease of 23.1% in municipal development charges collected. 2.19 As noted in report FND- 004 -12, as of January 1, 2012 there was a change to the Ontario Building Code. This amendment, which applies to the energy efficiency requirements of residential and large buildings, is a substantial cost increase to the builders. There was a significant increase in development charge collections in December 2011 in order to avoid the new building code requirement. This has had a negative effect on the development charges in 2012. 3.0 CONCURRENCE — not applicable 4.0 CONCLUSION 4.1 The report is provided as information to Council. Ongoing reports will be provided quarterly. CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: _ Promoting economic development X Maintaining financial stability _ Connecting Clarington _ Promoting green initiatives Investing in infrastructure _ Showcasing our community Not in conformity with Strategic Plan Staff Contact: Nancy Taylor, B.B.A., C.A., Director of Finance/Treasurer Attachments: Attachment "A ": Summary of Operating and Expenditure and Revenue Attachment "B ": Continuity of Taxes Receivable Attachment "C ": Investments Outstanding Attachment "D ": Debenture Repayment Schedule Attachment "E ": Municipal Development Charges 15 -5 -L Cn E MUNICIPALITY OF CLARINGTON 2012 Qtr 3i YTD Budget, July Sept! 2012 Qtr 3 YTD Actuals July-Sept 2012, Total Budget, 2012 %of Annual Budget Spent 2,924', 0 SUMMARY OF OPERATING EXPENDITURES&REVENUES FOR THE NINE MONTHS ENDING SEPTEMBER 30,2012 (2,412 584) 25,399 201211 Budget YTDI Jan-Sept i 2012 2012 YTD Actual YTD, Unexpended($) Jan-Sept] Jan-Sept Budget YTD, - Actua Jan-Sept Jan 05 NON DEPT L ACCTS _... . . ........ Revenue/Recoveries res Net Expenditures _. ._... ...._.............;_...... (4 004 875) 209,899 R ........_......._.............. ..................._...................... (5 636,716) 1,631,841 , ........-. _._._.... . (3,909,012) 201,022 (5,35• 20' (3,794,976); (5,426,817)I 1,631,841 (3,707,990) {5,15( 10 MAYOR&COUNCIL 3,741 ........... ............ ..__. '- 855,2401 74.940/. Net Expenditures ..................._._.._...._... - ._._......._....,.......... _....._...._.................._ 663,007 640,922 11 22,085 608,882 58l _._ 13 ADMINISTRATOR'S OFFICE _._.. ....... .............:..... _.............................. _.........._........_..... ._......... (34,105) 130,795 � 30 54% ........ 72.52% Net Expenditures 358,467 364,983 v (6,516) 326,474 33E 14 LEGAL ADMIN Revenue/Recover.es Expenditures ; (99 858) 384,121 (53,756)1 394,943!I, �.. .._..._.....(46.102) .___._ _...__._..._._.._.... 10,822 " r (148,581) 388 5O2 . 4: , 29 Net Expendit ures ....._. 16 CORPORATE SERVICES Revenue/Recoveries Expenditures Net Expenditures 19 CLERK'S Revenue/Recoveries Expenditures 284,263 341,18711 (56,924) 239;921 . 253 __._. ... _......_. ._ _.._... ;._ (85 386) (96,153)! 10,767 3,394,591 1 3,242,007 1. 152,584 (87,007) (9: : 2,964,759 :2,951 3,309,205 I 3,145,854 163,351 2,877,752' 2,85E (521,423) (556,452)1 35,029 1,860,961 j 1,832,449 28,512 4411150)'," (523 1,627,371 1,71E Net Expenditures 1,339,538 ! 1,275,997 63,541 1,186,221 1,192 21 FINANCE&UNCLASS.ADMIN Revenue/Recoveries _. Unclassified Admm&Board of Trade _ Operating Expenditures I (1083,785) 1,695,481 1,577,102 (1475408)! 1 687,900 _.. 1,550,908 . 391623 7,581 26,194 (1082,806) {1,553 1,642,855` 1,840 ;1,449,431 1,638 Expenditures _.._ ___ 3,272,583 3,238,808 33,775 3,092;286" ,' 3,380 Net Expenditures 28 EMERGENCY SERVICES FIRE 2,188,798 1 1,763,400 425,398 2,009,480 1,827 (15,938); 7,458,977 I (48 568) 7,148,785 i -` 32,630 --310,192 (18,706) 6,625,232 {25 6,682 Revenue/Recoveries r _ .... Expenditures Net Expenditures 7,443,039 7,100,217 it 342,822 6,606,526 ., 6,656 'I TTACHMENT"A" 1 YTO ded$ w-Sept 2012 Qtr 3i YTD Budget, July Sept! 2012 Qtr 3 YTD Actuals July-Sept 2012, Total Budget, 2012 %of Annual Budget Spent 2,924', 0 (2 303,299)1 _ 25,399 (2,412 584) 25,399 (7 357 561); ._ 209,899 76.61%° __._._........_..... 100.00% 2,924: (2,277,900)1 (2,387,185) (7,147,662)! 75.92% ; 3,741 228,007 250,836 855,2401 74.940/. ..................._._.._...._... - ._._......._....,.......... _....._...._.................._ 3,761) 133,464 1 129,942 493,308 73.99% 5,793) 2,2 6 --. ...--. ........... ..._ (10,549)LA _._. 136,073 ._......... (34,105) 130,795 (176 000)1..... 544,592 ; 30 54% ........ 72.52% 3,577) 125,524 96,690 368,5921 92.56% 5,289 2,823'- _-....._......................................r....-...-.._..................._....._.._. (28,889)1 (23,552) _..._. 1,147,140 1,117,974 _.._'.._.._ (100,200), 4,242 740 1 . ._....._......_... ..._......... 95.96 76.41% 3,1121 1,118,251 1,094,422 4,142,540 75.94% � „065 3,142) ................................_............ -- ..,._....,_- _..... f. (189 620). 642,096 -_.._...................__..... (164,027) 580,871 .-..._...._................_.. . .._. (655 400) a 2,471,628 ....._...................... 84.90 _ . 74.14% 1,077) 452,476 1 416,844 1,816,228 i 70.26% ),225 ',997) ),358) , (352,679 . 947,025 547,234 (509,366) 584,747 531,663 (1,455 000) 2,039,706; 2,029 410 101.40% 82.75% 76.42% 3,355) 1,494,259 ! 1,116,410 4,069,116 I 79.59% 1,870f 1,141,580 607,044 2,614,116 i 67.46% ,194 1,539) ................_. .. ...1 _.5,091); .-.. -....... 2,350 441 : - (26,587) - 2,354,101 I ...._.. (38,800) .... .. .... 9,713,809 1 125.18 ................... 73.59% 1,345) 2,345,350 i 2,327,5141 9,675,009 1 73.39% I j FND-xxx-12 Attachment"A" . 1 of 2 THE MUNICIPALITY OF CLARINGTON ATTACHMENT"A" SUMMARY OF OPERATING EXPENDITURES&REVENUES FOR THE NINE MONTHS ENDING SEPTEMBER 30,2012 _ 2012; .. 2012 2012 YTD 2011, 2011 2011 YTD 2012 Qtr 3I 2012 Qtr 3 2012; 2012 _. Budget YTD; Actual YTD Unexpended($) __ ... Budgel YTD Actual YTD Unexpended$ YTD Budget. YTD Actuals Total Budget %'of Annual an-Se ti Jan-Sept! p): Jan-Sept![ Jan Sept Sept Jan-Sep t Jan=Sept July Septl July-Sept Budget Spent 32 ENGINEERING SERVICES Revenue/Recoveries ..... (1 047 357 : 1 649 145 601 788 ( )i ( Jan 1,106,693) {1,765,604) « 658,911' 8 911;, -..............._.....................l........ (486,645)1 _....._........................_ (505 003) ...__...._.-..... ° (1,359 050 ' 121 35/ Expenditures 4,485,517 i 4,286,398 199,119 3,944,032 8,857,220 86,812° __...... 875,559 ...... .- .........:............. 77.96% Net Expenditures P . ..__^ 3,438,160 I 2,637,253 i 800,907 2,837,339 2,091,616 745,723 388,914 ' 299,760 4,139,357 j 63.71 36 OPERATIONS .. ........... ......................................I ..._..... . Revenue/Recoveries (357042) (295,299)1 (61,743) (316,393) (404,047) 87,654 (240107)1 (114731) (437700)' .._ Operating Expenditures __.... ......_..._. .... ... ....... ..... Fleet&Debenture Payments .... ........._ 9,249,474 ......_.-... .. .. .. ....... 9 191,049 58,425 91_ 9. ._,._...... _.__. _ 8,853,101 9,133,176 75! (151,263 2 657 977 I 2,835 929 m67.47% ....., .._ .... 12 728 518 72.21% 660,319 278,003 382,316' 3,848,716 3,417,37 8 ' 431 338> 162,993 (19,409) _.. .... 832,9681 33.37% Ex enditures P 9,909,793 9,469,052 440,741 12,701,817 12,550,554 , 2,820,970 2,816,520 13,561,486 I 69.82% I Net Expenditures 9,552,751 i 9,173,753 378,998 12,385,424 12,146,507; 23%917' 2,701,789 13,123,786 69.90% 6 ! _.... 4 42 COM Y SERVICES ue/Rec Revenue/Recoveries _ ._....... .......... ... (3216,871) ...... 1 (3 201 940) (14,931) �.............. .... .......__...... .. _ .. {3,130,546) 3,128,994 1 552 ) ( , ) 741) (880 113) °-° (4,440,865) 72.10% _................. _...._ _............ Operating Expenditures 6 907 433 _ _.. 6,421,176 486,257 -.... 6,501,745 6,105,116 396,629 ....._._. .851 2,266 342 2,187,265 _.......... .... 9 317 422 I 68.92% Annual Grants&Debenture Payments Y _ 3,117,0051 3,117,005 0 3,099,671 3,083,286 16,385 - _._. .... 3,400,9721 91.65% Expenditures . .... 10,024,438 9,538,181 486,257 9,601;46 9,188,402 41301 2,266,342 ; 2,187,265 12,718,394 75.00% Net E penditures 6,807,567 6,336,241 ', 471,326 6,470,870 6,059,408 411,462 1,414,601 1,307,152 8,277,529 76.55% 56 PLANNING SERVICES _. .._ ._..._..._ _.. Revenue/Recoveries __._.. _.--_ -......... .. (330038) ........ ... _...-...._. (489,503) 159,465 (322,549) (611,957) 289,408 (121515)1 (140,299) (432,000)1 113.31% Ex P enditures 3,066 622 2,936,645 129,977 2,929,179 2,928,677 502!' 769,418 698,303 3,747,707 78.36 Net Expenditures 2,736,584 2,447,142 289,442 2,606,630 2,316,720 289,910' 647,903 558,004 3,315,707 1 73.80% i _ ....... _..__..__.. ..... BOARDS&AGENCIES Net Board&External Agencies 3,611,534 3,621,492 V (9,958) 3,518,319 3,578,611 (60,292) 8,101 1 17,082 3,614,005 100.21% 1 I ; TOTAL OPERATING: Revenue/Recoveries (10 762 573) _. (13 502 940) 2,740,367 _ .......... 10,563,443 2,936,325 ( ) (13,499,768)' (4,590 135) (4,810,367) (16,452 576) 82.07% Expenditures ' 1,775,946 48,529,291 48,253,009 276,282 12,897,269 ...................._.........__..... 12,230,261 61,740,331 , 76.00% Net Operating Expenditures 37,9307,9307 33,421,624 4,516,313 37,965,848 34,753,241 8,212,607 8,307,134 7,419,894 45,287,755 73.80% 1 v FN D-xxx-12 Attachment"A" 2 of 2 ATTACHMENT "B" CORPORATION OF THE MUNICIPALITY OF CLARINGTON Continuity of Taxes Receivable for the Third Quarter of the Year 2012 June 30, 2011 SEPTEMBER I SEPTEMBER BEGINNING BALANCE INTEREST TAXES PAYMENTS/ 2012 2011 RECEIVABLE ADDED BILLED BALANCE ADJUST. * ** 1 CURRENTYEAR TAXES 7,771,411 43,598,780 51,370,191 (37,443,856) 13,926,335 13,377,478 PENALTY AND INTEREST 99,393 253,919 353,312 (151,205) 202,107 189,036 FIRST PRIOR YEAR TAXES 4,081,032 159,786 4,240,818 (847,379) 3,393,439 3,321,386 PENALTY AND INTEREST 288,583 143,539 432122 144,361 287,761 239,406 SECOND PRIOR YEAR TAXES 1,375,878 8,236 1,384,114 (338,910) 1,045,203 998,266 PENALTY AND INTEREST 143,356 46,154 189,510 45,327 144,183 99,513 THIRD & PRIOR YEARS TAXES 629,016 - 629,016 (79,702) 549,314 496,711 PENALTY AND INTEREST 124,983 22,046 147,030 11,018 136,012 159,435 TOTAL 14,513,651 465,658 43,766 802 58,746 111 39 061,757 19,684 354 18,881,230 * Includes refunds, write -offs, 357's, etc. NOTES: 2012 Interim Instalment months: February and April 2012 Final Instalment months: June and September for non - capped classes 15 -8 CORPORATION OF MUNICIPALITY OF CLARINGTON ATTACHMENT "C" INVESTMENTS OUTSTANDING As at September 30, 2012 ISSUER OF GIC IPURCHASE COST OF INTEREST MATURITY MATURITY INVESTMENT GIC DATE INVESTMENT RATE DATE' AMOUNT GENERALFUND GIC 03- Jun -10 1,371,861.00 3.00% 13- Jun -13 1,499,070.00 RBC TD GIC 16- Jul -12 5,084,113.54 1.55% 25- Oct -12 5,105,919.51 TOTAL GENERAL FUND 2,060,630.00 5,084,113.54 30- Jul -13 2,328,277.00 5,105,919.51 CAPITAL FUND TOTAL CAPITAL FUND 30-Sep-08 946,770.00 4.40% 30- Sep -13 1,174,213.00 NON DEV, CHARGE MONIES GIC 14- Oct -08 574,200.00 4.30% 15- Oct -13 598,890.60 BNS BNS GIC 01- Oct -10 5,100,000.00 2.00% 01- Oct -12 5,306,040.00 TD GIC 30- Oct -07 1,471,061.00 4.80% 30- Oct -12 1,859,675.00 PROV ONTARIO STRIP BOP 05- Aug -09 699,779.86 2.50% 02- Dec -12 759,557.00 BMO GIC 21- Dec -11 1,091,974.00 1.50% 21- Dec -12 1,108,353.61 GIC 02- Dec -11 2,000,000.00 8,362,814.86 02- Dec -16 2,286,091.67 9,033,625.61 4,389,704.05 4,994,693.78 TD GIC 08- Jan -08 1,503,357.00 4.80% 08- Jan -13 1,900,502.92 BNS GIC 12- Feb -08 1,546,695.00 4.50% 12- Feb -13 1,927,463.38 BNS GIC 04- Mar -08 599,161.00. 4.35% 04-Mar-'13 741,320.00 TD GIC 25- Mar -08 1,009,028.00 4.45% 25- Mar -13 1,254,427.00 BNS GIC 01- May -08 1,000,000.00 4.60% 01- May -13 i_ ier�war�ww, �, u�} e`��u�e�.re�u�u��rnv,�wwmcrw,¢� 1,000,000.00 (B) 1,001,980.00 (B) TD GIC 13- May -08 257,495.00 4.51% 13- May -13 321,039.00 TO GIC 13- May -08 100,320.00 4.51% 13- May -13 100,320.00 BNS GIC 03- Jun -10 1,371,861.00 3.00% 13- Jun -13 1,499,070.00 RBC GIC 27- Jun -11 147,749.00 1.80% 27- Jun -13 147,749.00 BNS GIC 30- Jul -09 2,060,630.00 3.10% 30- Jul -13 2,328,277.00 RBC GIC 30-Sep-08 946,770.00 4.40% 30- Sep -13 1,174,213.00 RBC GIC 14- Oct -08 574,200.00 4.30% 15- Oct -13 598,890.60 BNS GIC 16- Dec -08 1,338,742.00 4.15% 16- Dec -13 1,640,564.30 13.401.UMS.UU '10.030.010.LU (B) 'B) ;B) BMO GIC 07- Mar -11 1,000,000.00 2.75% 09- Mar -14 1,084,790.00 RBC IGIC I 15- Mar -11 1 1,672,368.00 2.65% 17- Mar -14 1 1,808,875.64 (B) Laurentian GIC 02- May -12 1,000,000.00 2.15% 02- May -14 1,043,462.25 BNS GIC 17- Aug -09 1,600,000.00 3.20% 17- Aug -14 1,893,626.00 (B) IJ rim vtIIIIII 110P_1 W Is 1111C0111 0 -419Crs11�1116�a9619[s10 :uLRMI vd ffLLdLI l,lyl,3a2.UU 1,013,000.00 (A) BMO GIC 07- Dec -10 1,000,000.00 2.60% 08- Dec -14 BMO IGIC 12-Sep-1 1 983,080.00 1.80%112-Sep-14 2,033,000.00 1 1,037,127.61 Manulife Bank IGIC 20 -Se -11 742,599.00 2.05%122-*Sep-14*1 2.10% 789,211.47 IJ rim vtIIIIII 110P_1 W Is 1111C0111 0 -419Crs11�1116�a9619[s10 :uLRMI vd ffLLdLI l,lyl,3a2.UU 1,013,000.00 (A) BMO GIC 07- Dec -10 1,000,000.00 2.60% 08- Dec -14 8,997,854.77 20- Dec -11 2,033,000.00 9,861,474.97' 20- Dec -12 2,063,495.00 BMO GIC 20- Dec -10 2,476,430.00 2.10% 20- Dec -12 BNS GIC 01- Jun -12 1,500,632.00 2.35% 01- Jun -15 1,608,632.21 BMO GIC 26-Sep- 11 624,188.00 2.00% 28- Sep -15 675,641.17 RBC GIC 07- Dec -11 1,922,733.00 2.35% 07- Dec -15 2,109,941.00 RBC GIC 07- Dec -11 1,976,951.00 2.35% 07- Dec -15 2,169,438.00 6,024,504.00 6,563,652.38 BMO cou ons 15- Mar -12 176,636.37 2.54% 28- Mar -16 195,351.00 Manulife Bank GIC 20- Sep -11 2,000,000.00 2.60% 20-Sep-16 2,273,876.11 BMO cou ons 15- Mar -12 213,067.68 2.61% 28-Sep-16 239,375.00 Manulife Bank GIC 02- Dec -11 2,000,000.00 2.71% 02- Dec -16 2,286,091.67 4,389,704.05 4,994,693.78 Manulife Bank GIC 19- Mar -12 1,693,000.00 2.88% 19- Mar -17 1,951,224.70 BMO cou ons 15- Mar -12 159,396.18 2.86% 28- Mar -17 183,615.00 BM(.) coupons 1b- mar -12 1y6,Zbt.2b 2.`JZ% 20 -se -1r 23U,141.UU 2,048,683.43 2,364,980.70 TOTAL INVESTMENTS 52,875,092.65 58,205,190.32 Note that interest on GICs is annual compounding with the exception of the following. (A) Interest is paid semi - annually (B) Interest is paid annually 15 -9 43,281,549.111 48,454,243.64 DEV. CHARGE INVESTMENTS BMO GIC 20- Dec -11 2,033,000.00 1.50% 20- Dec -12 2,063,495.00 BMO GIC 20- Dec -10 2,476,430.00 2.10% 20- Dec -12 2,581,532.17 TOTAL DEV. CHARGE INVESTMENTS 4,509,430.00 4,645,027.17 TOTAL INVESTMENTS 52,875,092.65 58,205,190.32 Note that interest on GICs is annual compounding with the exception of the following. (A) Interest is paid semi - annually (B) Interest is paid annually 15 -9 cn I 0 CORPORATION OF THE MUNICIPALITY OF CLARINGTON ATTACHMENT"D" NOTE: 2012 changed to accrual basis for interest. Total budget is$3,525,111.16-369,767.84+288,707.11=$3,444,050.43 NOTE: 2014 and 2018 each require renewal of debentures for a further 5 year period unless funding is available from other sources. Partial funding at those times would reduce debenture burden for following 5 year period. Debenture Repayment Schedule As of January 1, 2012 Year South Courtice Arena Indoor Soccer/ Lacrosse RRC CCD Space Newcastle Library Newcastle Aquatic Total 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021+ 1,201,432.00 1,077,778.50 1,081,988.50 1,083,940.50 1,083,562.50 1,080,782.50 334,977.00 335,427.00 1,761,015.00 107,074.68 107,074.68 107,074.68 107,074.68 107,074.68 107,074.68 107,074.68 107,074.68 107,074.68 53,537.34 103,304.98 104,042.98 103,480.98 103,677.48 103,575.48 104,194.48 556,507.98 1,778,322.50 1,781,367.25 1,783,101.25 1,784,674.00 1,785,231.50 1,785,285.25 1,784,635.50 1,784,054.75 1,629,375.00 2,094,750.00 3,525,111.16 3,405,690.41 4,836,660.41 3,079,366.66 3,079,444.16 3,077,336.91 2,448,218.16 1,891,129.43 1,736,449.68 2,148,287.34 6,609,484.50 2,431,419.00 1,017,209.46 1,178,784.36 17,990,797.00 29,227,694.32 Principal at Jan 1/2012 Principal 5,972,000.00 2,122,000.00 829,891.51 919,000.00 14,358,000.00 24,200,891.51 at Jan1/2013 5,105,000.00 1,902,000.00 764,480.59 861,000.00 13,207,000.00 21,839,480.59 NOTE: 2012 changed to accrual basis for interest. Total budget is$3,525,111.16-369,767.84+288,707.11=$3,444,050.43 NOTE: 2014 and 2018 each require renewal of debentures for a further 5 year period unless funding is available from other sources. Partial funding at those times would reduce debenture burden for following 5 year period. Attachment "E" MUNICIPAL DEVELOPMENT CHARGES MONTH OF SEPT MUNICIPAL DEVELOPMENT CHARGES JANUARY TO SEPT -YEAR TO DATE UNITTYPE 2012 MUNICIPAL NUMBER DEV. CHARGES PAID OF UNITS 2012 %CHANGE OF DEV.CHGS 2011 -2010 Single /Semi- Detached 2011 MUNICIPAL NUMBER 343 MUNICIPAL NUMBER %CHANGE OF UNIT TYPE DEV. CHARGES PAID OF UNITS DEV. CHARGES PAID OF UNITS DEV.CHGS 2011 -2010 Townhouse $ 703,734.00 53, $ 1,514,989.00 119 Single /Semi- Detached $ - 0 $ - 0 Commercial $ 298,738.13 -New construction $ 502,424.00 33 $ 292,320.00 20 $ - - Additions Government $ - $ - 0 Townhouse $ - 1 $ - $ 292,813.00 23 $ 352,469.33 Apartment $ 575,765.68 2 $ - 0 $ 8,503,522.89 Commercial $ 9,178.13 4 $ - 0 Agricultural $ - 0 Government $ - 0 Institutional $ - 0 Industrial $ 46,451.25 1 $ - 0 TOTAL $ 558,053.38 38 $ 585,133.00 43 -4.6% MUNICIPAL DEVELOPMENT CHARGES JANUARY TO SEPT -YEAR TO DATE UNITTYPE 2012 MUNICIPAL NUMBER DEV. CHARGES PAID OF UNITS 2011 MUNICIPAL NUMBER DEV. CHARGES PAID OF UNITS %CHANGE OF DEV.CHGS 2011 -2010 Single /Semi- Detached -New construction $ 5,182,960.00 343 $ 5,290,046.00 367 - Additions $ - 0 $ - 0 Townhouse $ 703,734.00 53, $ 1,514,989.00 119 Apartment $ - 0 $ - 0 Commercial $ 298,738.13 12 $ 1,122,722.21 11 Agricultural $ - 0 $ - 0 Government $ - 0 $ - 0 Institutional $ - 1 $ - 1 Industrial $ 352,469.33 4 $ 575,765.68 2 TOTALI $ 6,537,901.46 413 $ 8,503,522.89 500 -23.1% 15 -11 Cladyngton R P • R CHIEF ADMINISTRATIVE OFFICE Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: October 29, 2012 Resolution #: By -law #: Report#: CAO- 005 -12 File #: Subject: FEDERAL ELECTORAL BOUNDARIES — MUNICIPALITY'S RESPONSE TO BOUNDARY COMMISSION'S PROPOSALS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CAO- 005 -12 be received; and 2. THAT Council approve Scenario 1 in the attached map as the basis of the Municipal submission to the Federal Electoral Boundaries Commission for Ontario. Submitted by: FW /jp Franklin Wu, M.A.O,M Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 17 -1 REPORT NO.: CAO- 005 -12 1.0 BACKGROUND PAGE 2 1.1 The Federal Electoral Boundaries Commission for Ontario (hereafter referred to as "the Commission ") has proposed new riding boundaries for the next regular federal election. The Commission is currently discussing these proposals at public hearings and Mayor Foster is scheduled to present Clarington's position on November 13th in Oshawa. The Commission's proposals are illustrated in the attached map. They would mean that Clarington would be split between three federal ridings, with a minority share of the population of each of these three ridings: • 47.35% of the proposed Oshawa - Bowmanville • 15.7% of the proposed Oshawa - Durham • 14.9% of the proposed Kawartha Lakes -Port Hope - Cobourg Currently, Clarington's population of 84,548 (2012 census) is 67% of the riding of Durham. Scugog (pop. 21,569) makes up 17% and Uxbridge (pop. 20,716) the remaining 16 %. 2.0 PURPOSE OF THIS REPORT AND KEY NEXT STEPS 2.1. The purpose of this report is to follow up on the direction from the September 24th GPA meeting which supported Report CAO- 004 -12 and Council's subsequent endorsement by Oct 1St resolution C- 280 -12 -12 which provided: • Clarington's suggested three key messages and five principles in response to the Boundary Commission's proposals to arrive at the Commission's desired population of 106,000 population per riding • Distribution of the above to the Region, area municipalities and Durham Region MPs and MPPs. 2.2 The earlier report noted that Clarington's population, combined with Scugog, would be 106,117, almost exactly at the quota number sought by the Commission. Aside from meeting the Commission's key criteria, this option would preserve both Clarington's and Scugog's community identity and recognize the historical north /south orientation of municipal, regional, provincial and federal electoral boundaries. It would continue to leave Clarington a dominant share of the population of the riding — 80 % (as against the current 67% share) and Scugog 20% (as against the current 17% share). 3.0 KEY MESSAGES AND KEY PRINCIPLES ON FEDERAL RIDING BOUNDARIES ACCEPTED TO DATE BY COUNCIL The September 24th GPA report indicated that "Pending development of alternate riding boundaries for discussion by council at the October 29th GPA meeting, it is recommended that Clarington use the following three key messages 17 -2 REPORT NO.: CAO -005 -12 PAGE 3 a) Clarington acknowledges that the Commission has a difficult job to do in balancing a range of different criteria in coming up with new riding boundaries b) Clarington is committed to leadership of our community and will work with the Clarington community, the surrounding municipalities and the Commission in developing alternative riding boundaries that: • balances the Commission's criteria ® ensures that Clarington has a majority of the share of the population of at least one riding • creates a suitable and feasible result. c) Clarington urges the Commission to recognize the unusual current situation where Clarington, as one of only three ridings in the country that does not currently have a sitting M.P., and therefore the need to ensure manageable change in the boundaries. The aim should be to limit risks to (1) attracting candidates to seek office in the federal by- election to represent the area knowing that their constituency's composition and campaign workers may significantly change and (2) confusion for the voting public in the by- election and the next regular election. That September 24th report went on to say; "the following five principles could guide the alternatives to present to the Commission: i. Where a municipality has a population less than that required to meet the "quota" of 106,000 population, to the extent possible, the municipality should not be divided, but rather the municipality's population and area should be taken "in tact" in forming an electoral boundary the community of interest and identity of communities, an important fabric of what makes our country the envy of the world, should be strengthened and not torn by electoral boundaries. Clarington looks to the Commission to support it and the Clarington community's efforts in building our community identity, efforts that have included: a) Changing the name of the municipality in 1993 to reflect the whole community (with the first part of the name "Clarke Township" combined with the last part of the name "Darlington Township" to create the new name "Clarington ".) b) Promoting the establishment and growth of a Board of Trade for the whole of the municipality — the now very successful Clarington Board of Trade - to cover the entire municipality 17 -3 REPORT NO.: CAO- 005 -12 PAGE 4 c) Community organizations organizing themselves based on Clarington's municipal boundaries, including, Big Brothers and Sisters of Clarington; Clarington Older Adult Association; Clarington Girls Hockey Association; Clarington Toros Minor Hockey Association. d) Community businesses using Clarington in their branding, e.g., Clarington auto dealerships and medical and marketing businesses. iii. Understandability and efficiency for community organizations and the Municipality in dealing with federal matters affecting the community should be advanced by the Commission's work, e.g., federal regulation of the nuclear industry, federal policies on agriculture, trade and waterways, federal funding, of infrastructure — to minimize costs and challenges of arranging meetings with multiple local MPs rather than one local MP. iv. Recognition of the historical North /South, rather than East/West orientation of the Clarington and Durham community as reflected in the orientation of the Clarington and Durham municipal electoral wards and in the current federal and provincial riding of "Durham ". V. The recognition of the important agriculture component of the Clarington community and the need to maintain a "farm voice" by ensuring that the agricultural community is taken as a whole in forming a riding and not diffused among multiple ridings. 4.0 ACTIONS TO DATE: 4.1 The Municipality has: placed a public notice in local media on September 19th to advise residents of where to get info about the Commission's proposals and how to register to speak to the Commission. The notice also indicated that Clarington is preparing a submission to the Commission on its proposals. To date, no one has contacted the Municipality about presenting to the Commission. ® distributed Clarington's earlier position to those named in the October 1st resolution as well to the President of AMO and to the Federal Chief Government Whip. Responses have not been received as at the time of preparation of this report. through Mayor Foster, participated in the Regional Municipality of Durham's task force of all eight area municipal mayors and the Regional Chair. 17 -4 REPORT NO.: CAO- 005 -12 I9 -1WA V 5.0 OUTLINE OF CLARINGTON'S POSITION TO PRESENT TO COMMISSION 5.1 The three key messages and five principles set out above remain very relevant. In fact, keeping Clarington whole is reflected in the positions of both the Region of Durham Task Force and the Clarington Board of Trade. 5.2 Note however that as illustrated in the attached correspondence from the Regional Chair, Clarington would be combined with Scugog Township and Brock Township to form one riding. This proposal is to come before Regional Council on October 31 st for endorsement. Please note that seven of the eight mayors accept this proposal. At the time of writing the Mayor of Brock Township was opposed, suggesting Brock Township should continue to form part of a riding that excludes the balance of Durham Region. 5.3 Clarington's position before the Commission should be that federal electoral boundaries be developed for Clarington's population that: a) implements the five principles as accepted earlier by Council, and respected by the Region and the CBOT b) keeps Clarington whole for purposes of establishing federal electoral boundaries c) provides an openess to consideration of the impact on neighboring municipalities, including Brock Township d) demonstrates preparedness to work with the Commission following its hearings to lend its geographic, demographic and political boundary making experience to the Commission's work ahead to advise on means of developing boundaries for those areas impacted by Clarington's proposal with the benefit of knowing after the hearings the other communities' proposals 6.0 KEY NEXT STEPS 6.1 The Proposed Federal Electoral Boundaries could significantly impact the Municipality and the community. Each has an opportunity to influence the Commission, a body that is authorized to make the final decision after input from the hearings and from current MPs. 6.2 Council previously adopted a number of principles to guide the development of its proposals. The Regional Mayors Task Force and the CBOT respect these principles and these can form the basis of Clarington's position as set out in 5.3 above. A presentation reflecting this recommendation will be made by the Mayor to the Commission at its November 13th hearing in Oshawa. 17 -5 REPORT NO.: CAO- 005 -12 CONFORMITY WITH STRATEGIC PLAN PAGE 6 The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development Maintaining financial stability X Connecting Clarington Promoting green initiatives Investing in infrastructure X Showcasing our community Not in conformity with Strategic Plan 17 -6 The Regional Municipality Of Durham Office of the Regional Chair 605 Rossland Rd. East P.O. Box 623 Whitby, Ontario Canada, UN 6A3 (905) 668 -7711 1- 800 - 372 -1102 Fax: (905) 668 -1567 Email: roger.anderson@ durham.ca www.durham.ca October 16, 2012 Sent to: All Durham MPs All Durham MPPs Durham Chambers of Commerce and Boards of Trade For Your Attention: Re: Proposed Federal Electoral Boundaries As you may be aware, Durham Region has registered to make a submission to the federal Electoral Boundaries Commission for the Province of Ontario to present a case for an alternative option to their proposal. Roger M. Anderson A task force was convened comprising all eight area municipal Regional Chair & CEO mayors and myself. We met to discuss various options and we agreed that option 1 is our preferred recommendation, but should the Commission favour option 2, we could also accept that. This recommendation will go before Regional Council on October ,2K, 2012 for endorsement. 31 When formulating our position, we took into account two very important principles. Firstly that all of the ridings would be contained within Durham Region itself, and that as many municipalities as possible would remain whole. We have accomplished this, and the only two municipalities that have been divided (Whitby and Oshawa) are each too large to be a single riding and not populous enough to support two ridings.- We are sending the two options to you, and would welcome any comments by Friday October 26th, prior to our Regional Council meeting. Yours truly, Roger Anderson Regional Chair and CEO "Service Excellence for our Communities" 17 -7 Existing Federal Electoral Districts (FED) SCALE LEGEND OE)dsting Federal Electoral Districts [:j Municipal Boundary Urban Area Hamlet Existing Federal Electoral Districts FED Existing FED Population 2011 ,Pickering- Scarborough East 107,910 Ajax- Pickerin 137,217 Whitby-Oshawa 146,307 Oshawa 125,322 Durham 126,833 Haliburton- Kawartha Lakes -Brock 117,576 i 17 Proposed Federal Electoral Districts (FED) °- a SCALE LEGEND QProposed Federal Electoral Districts ® Durham Municipal Amu Municipal Boundary Urban Area Hamlet Proposed Federal Electoral Districts (FED) FED Population Durham Population Share Percenatge In Durham Pickerin - &ookfn 109,3631 109363 100% Aax 709600 109600 100% Whttb 101 380 101 380 100°/ Oshawa- Bowmanhlle 107674 107674 100% Oshawa- Durham 110247 110252 100% HaSbutton - Uxb' 108458 49646 46% Kawartha takes -Pat Ho e- CObour 109110 16229 15% York - Simcoe 98,578 3,978 4% li PfCKE1VAfV-UX81WDQE A770A 0.9 34' T.— j 3 U W, 4_7 --------------------- ----------- 4 !_.17'ARINGA�' Z_W GIOC—BROCI K, [?01U1.Al70N-117,551 Ti, ri-I {,_rf d. I I IT Ll _T Scenario 1- Federal Electoral Districts (FED) SCALE LEGEND C38cenario I =Municipal Boundary UrbanArea - Hamlet —10 Durham po ad Federal Proposed a Proposed FED . U P ..P.-vi(nclala, Percentage Population Electoral Districts (FED) Population Difference to PQ She,. Limit) Pil'Oring-Uxbridge 109,344 106,213 2.95% 100% Aw. 109,600 106.213 3.19% 100% W111116,075 106,213 -9.54% 100% - Oshawa 88,016 106,213 -17.13% 100% Oshawa 87,538 106,213 - 17.51% Clarington-Scugog-Brock 117,551 106,213 10.6 7% 77jR —10 17— KEY MAP ---------- .,n tai • i t �t6 I _► LI PICKERING- UXBRIDGEI POPULATION f°9,5 %I� j rE.n I V. IPI •f I �f _ ! I I . I •{ ( ;,€ 71,1 CAi R`NGTO,ROCKNON- 117G5B1 POPU I I " I I I I I� I � " � ( L r°.� y�2, S K'. - T 1 I �w,n - \� --•— - I t � I AJAX PoPULATlON109 ^6i0 I — •1_ 1 1- 1 Scenario 2- Federal Electoral Districts (FED) SCALE LEGEND C3Scenado2 Municipal Boundary Urban Area Hamlet Dqa amsz+r.dm peoy.3:r •35 : <e,.+rz<, c3•.,,.,� a<� e. -:,, n<na vriw+� d mwn're Ne o-•d om=m -i o��nssem� wm,.+n rd<•,. :ruh,��o sx�v de<u��emr<s r"r<ne�mn- .egamtri: nviryr�.ss,uas :yw,.n, rm•ye�omsse��.,y.dvsc�<yyrn�, Proposed Federal Proposed FED Provincial Percentage Durham Electoral Districts (FED) Population Quota (Upper Difference to Population Limit PQ Share Pickerin - Uxbrid a 109,344 106,213 2.95% 100% 'ax 109,600 106,213 3.19% 100% Whiib 90,747 106,213 - 14.56% 100% VJhitb - Oshawa 88,763 106,213 - 16.43% 100% Oshawa 92,119 106,213 -13.27% 100% Claringlon- SCUgog -Brock - 117,551 106,213 10.67% 100% UNFINISHED BUSINESS (a) The following item was tabled at the October 15, 2012 General Purpose and Administration Committee Meeting: LEASE OF THE CLOSED ROAD ALLOWANCE (BOND STREET) TO SHERYL AND STAN ZULY OF 627 MILL STREET SOUTH, NEWCASTLE Resolution #GPA- 473 -12 Moved by Councillor Woo, seconded by Councillor Partner THAT Report LGL- 006 -12 be received; THAT the current lease against be terminated; THAT westerly half of the unopened Bond Street road allowance be offered for lease to the Zuly's; and THAT the easterly half of the unopened Bond Street road allowance be offered for lease to the Love's. MOTION TABLED AS AMENDED LATER IN THE MEETING (See following motions) Resolution #GPA- 474 -12 Moved by Councillor Novak, seconded by Councillor Neal THAT the foregoing Resolution #GPA- 473 -12 be amended by adding the following at the end: "THAT all property owners abutting the unopened Bond Street road allowance be notified of the proposed leases immediately." CARRIED Resolution #GPA- 475 -12 Moved by Councillor Partner, seconded by Councillor Novak. THAT the foregoing Resolution #GPA- 473 -12 be tabled to the General Purpose and Administration Committee meeting of October 29, 2012 to allow members of Council to visit the subject lands. CARRIED 18 -1 i :101 Z04 i Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: October 15, 2012 Resolution #: Vil -Y70 -1-1 By -law #: Report #: LGL- 006 -12 File #: L2030 -03 -02 Subject: LEASE OF CLOSED ROAD ALLOWANCE (BOND STREET) TO SHERYL AND STAN ZULY 627 MILL STREET SOUTH, NEWCASTLE RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report LGL- 006 -12 be received for information; and 2. THAT Stan and Sheryl Zuly and Catherine Love be advised of Council's position respecting Ms. Love's delegation on September 17, 2012. Submitted by: Reviewed by( Andrew C. Allison, B. Comm., LL.B. Franklin Wu, MAOM Municipal Solicitor Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 18 -2 REPORT NO.: LGL- 006 -12 1.0 BACKGROUND PAGE 2 1.1 At the May 9, 2011 General Purpose and Administration Committee, Sheryl Zuly appeared as a delegation. The minutes of that meeting recorded her comments as follows: Sheryl Zuly was present to request the use of an unopened road allowance as a vegetable garden. Ms. Zuly read a letter from her husband requesting to either lease or be given permission to use the unopened road allowance, adjacent to their property, for a vegetable garden. She acknowledged that the initial request was denied, but she noted that other municipalities allow residents to use unopened road allowances for garden plots. She confirmed there will not be any building erected and it would be for their exclusive use. The "initial request' that Ms. Zuly was referring to in her delegation was a request to purchase the unopened road allowance. She was advised that staff could not support such a request. 1.2 Following the delegation, Committee passed the following resolution ( #CPA -338- 11): THAT the request of Stan and Sheryl Zuly, to use the unopened road allowance adjacent to their property in Newcastle, be approved in principle, subject to any conditions set out and reported by staff for the Council meeting of May 16, 2011. 1.3 On May 16, 2011, Council passed the following resolution ( #C- 271 -11): THAT the request of Stan and Sheryl Zuly to use the unopened road allowance adjacent to their property in Newcastle, be approved. THAT the final lease between the .Municipality of Clarington and Stanley and Sheryl Zuly for the closed portion of the Bond Street road allowance, as drafted by the Municipal Solicitor be approved; and THAT the Mayor and Municipal Clerk be authorized to execute the lease on behalf of the Municipality. 1.4 A copy of the executed lease agreement (the "Zuly Lease ") is attached to this Report (Attachment 1). 1.5 In response to a delegation from Catherine Love at the Council meeting on September 17, 2012, Council passed the following resolution ( #C- 258 -12): THAT Correspondence Item D - 12 from Catherine Love, with respect to renewal of a lease agreement, be referred to staff for review and for 18 -3 REPORT NO.: LGL- 006 -12 policy direction on how to handle these matters in future; and THAT the report be presented in the next month or so. PAGE 3 1.6 The purpose of this Report is to provide information to Council respecting requests to lease unopened road allowances generally and the specific request of Ms. Love to terminate the Zuly Lease effective May 8, 2013, 2.0 POLICY DISCUSSION 2.1 In the opinion of staff, there is no need to create further policy because existing Municipal by -laws and policies adequately address issues relating to municipal road allowances. 2.2 All requests to close and convey a municipal road (whether opened or unopened) are dealt with in accordance with Council approved "Policy and Procedure for Road Closures" dated October 26, 1992 (as amended). It provides a very detailed description of the process to be followed, including public notice, when the Municipality is requested to close and sell any portion of a municipal road allowance. This Policy does not deal with requests to lease portions of a road allowance; it only deals with the potential sale of a road allowance. The Policy was followed most recently when the Municipality sold a portion of the road allowance between Lots 34 and 35 in Concession 8 (former Township of Clarke) to the Orono Fish and Hunt Club. 2.3 By -law 2011 -11 governs the sale or other disposition of surplus municipal land, but it specifically exempts the sale of road allowances made in accordance with the "Policy and Procedure for Road Closures ". 2.4 Section 15 of By -law 2011 -11 provides as follows: Delegation The CAO shall have the authority to enter into agreements and sign all documents necessary to sell or acquire the fee simple interest in any land required for public infrastructure purposes, or any interest in land for temporary and permanent easements and rights -of -way, encroachment agreements, and leases and licences provided, (a) the consideration paid or received for the land or the interest in land does not exceed $10,000.00; (b) no other Municipal interests will be adversely affected by the conveyance; 18 -4 REPORT NO.: LGL- 006 -12 PAGE 4 (c) for all sales, the party acquiring the land or the interest in land pays all transaction costs and enters into an agreement that is acceptable to the Municipal Solicitor; and (d) the Finance Department is advised of the sale or purchase for the purpose of maintaining an up -to -date tangible capital asset listing. 2.5 Issues respecting community gardens, including the location criteria, were thoroughly considered in Report OPD- 006 -11 dated June 11, 2011. 2.6 Requests to lease portions of a road allowance are very rare. The only other example of a similar request that staff are aware of is the recent request of the Port Hope Area Initiative Management Office to lease a portion Elliott Road for purposes related to the Port Granby Project. Council agreed to enter into a lease with "HER MAJESTY THE QUEEN IN RIGHT OF CANADA as represented by the Minister of Natural Resources" for such purpose. 2.7 There will always be one -offs or exceptions to any policy; there is no way to get around it. Section 15 of By -law 2011 -11 is specifically intended to provide a mechanism to deal with some of these one -offs (e.g. minor licences, leases and easements in relation to municipal property including municipal road allowances). Given the frequency with which requests to lease portions of a road allowance come up, it is the opinion of staff that no further policies are required and that such requests should continue to be dealt with on an individual basis as they arise in accordance with existing policies. 3.0 ZULY LEASE 3.1 As part of her delegation, Ms. Love requested that the Municipality terminate the Zuly Lease. She offered several reasons for her request, among them the loss of privacy and nuisance. Ms. Love.also advised Council that she had not been given any notice prior to Council authorizing the Zuly Lease, and that her only communication on the subject was with Ms. Zuly shortly prior to Council passing its resolutions in May 2011. 3.2 With regard to notice, existing Municipal policies do not require any form of notice for the type of request (lease) that was made by Mr. and Mrs. Zuly. 3.3 During her delegation, Ms. Love presented evidence in support of her assertion that what was happening on the leased property (the unopened road allowance) was affecting her privacy and creating a nuisance. 3.4 Ms. Love mentioned that-trees had been planted in the leased area. The lease does not permit trees to be planted. The only permitted use is a vegetable garden (see sections 8 and 17 of the Zuly Lease). 18 -5 REPORT NO.: LGL- 006 -12 3.5 Section 12 of the Zuly Lease provides as follows: Either patty may terminate this Lease for any reason whatsoever upon delivery to the other at least three months' prior notice to terminate effective the last day of the Term or any renewal of the Term. (emphasis added) PAGE 5 3.6 If it is Council's desire to terminate the Zuly Lease effective May 8, 2013, staff need to be given direction to that effect. 4.0 CONCURRENCE 4.1 The Director of Corporate Services, Director of Operations, Director of Engineering Services and Director of Planning Services have reviewed this Report and concur with its recommendations. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Attachment 1: Zuly Lease dated May 9, 2011 . LEASE AGREEMENT THIS LEASE is made as of the 91h day of May, 2011 BETWEEN: THE CORPORATIONOF THE MUNICIPALITY OF CLARINGTON (the "Municipality') - and - STANLEY VALENTINE ZULY and SHERYL DIANNE ZULY (the "Tenants ") ARTICLE 1 — INTERPRETATION Definitions 1. In this Lease, (a) "Commencement Date" means May 9, 2011; (b) "Lease" means this lease as it may be amended from time to time. (c) "Property' means the closed portion of the Bond Street road allowance legally described as Part of Bond St., PI Village of Newcastle, Hannings Plan, undated Newcastle, Closed by N111252, Pts 1 and 2, 10R -1470, in the Municipality of Clarington, Regional Municipality of Durham as shown in Schedule "A" to this Lease; and _ _ (d)_ _ "T_er_m "means_the_term of -this Lease--as set_out_in__ Section _10._ Headings 2. - The division of this Lease into parts, sections, subsections and schedules and the insertion of headings are for the convenience of reference only and shall not affect the construction or interpretation of this Lease. r 18 -7 Severability 3. If any provision of this Lease is held to be rendered invalid, unenforceable or illegal, then it shall be considered separate and severable from this Lease and the remaining provisions of this Lease shall remain in force. Number 4. Wherever a word importing the singular number only is used in this Lease, such word shall include the plural. Words importing either gender or firms or corporations shall include the other gender and individuals, firms or corporation where the context so requires. Governing Law 5. This Lease shall be governed by, and interpreted and enforced in accordance with, the laws in force in the Province of Ontario. Entire Agreement 6. This Lease constitutes the entire agreement between the parties concerning the Property and may only be amended or supplemented by an agreement in writing signed by both parties. ARTICLE I) — GRANT AND USE Grant 7. In consideration of the performance by the Tenants of their obligations under this Lease, the Municipality leases to the Tenants the Property for the Term. In consideration of the performance by the Municipality of its obligations under this Lease, the Tenants takes the Property on lease from the Municipality and covenants to pay the rent and to observe and perform all other covenants to be observed and performed by the Tenants under this Lease. Use of Property 8. The Property shall be used for gardening purposes and for no other purpose without the prior written consent of the Municipality. Nuisance 9. The Tenants shall not carry on any business or do or suffer any act or thing that constitutes a nuisance or which is offensive or an annoyance to the Municipality or any adjoining landowners. Page 2 ARTICLE III — TERM Term 10. Subject to section 11, the term of this Lease shall be one year commencing on the Commencement Date and expiring on May 8, 2012, 11. The Term shall automatically be extended for further periods of one year upon the same terms and conditions as set out in this Lease unless either party gives notice to the other in accordance with section 12. 12. Either party may terminate this Lease for any reason whatsoever upon delivery to the other at least three months' prior notice to terminate effective the last day of the Term or any renewal of the Term. ARTICLE IV — RENT Rent 13. The Tenants shall pay to the Municipality as rent the sum of TWO DOLLARS ($2.00) per annum. Property Taxes 14. The Tenants shall pay all real estate taxes, general taxes, school taxes, levies, rates, duties, assessments and charges imposed against the Property by municipal or other governmental authorities having jurisdiction. If following a reassessment by MPAC the real property taxes imposed against the Property exceed $50 per year, the Tenants shall have the option to immediately terminate this Lease without penalty or charge. 15. The Tenants have the right to contest or review the assessment of the Property for property taxes by legal proceedings or in such a manner as the Tenants in their option deem advisable. Any proceedings or other steps taken by the Tenants, if instituted, shall be conducted at their own expense. ARTICLE V - MAINTENANCE, REPAIRS AND ALTERATIONS Maintenance and Repair of Property 16. The Tenants, at their sole cost and expense, shall maintain and keep the Property as is or in an improved state of repair, as they choose. Page 3 Alterations /Improvements to Property 17, The Tenants shall not be permitted to make alterations and improvements to the Property unless they are agreed to by the Municipality except to the extent that such alterations or improvements are not structural and are related to the intended use of the Property as a vegetable or flower garden. Removal of Improvements 18. The Tenants shall, unless specifically requested by the Municipality not to do so, remove all improvements that it may have made to the Property and shall restore the Property, as nearly as possible, to the state it was in before such improvement was made at the expiry of the Term. ARTICLE VI INSURANCE AND INDEMNITY Tenants Insurance 19. The Tenants, at their sole cost and expense, shall take out and maintain, (a) insurance upon property owned by it which is located on the Property; and (b) commercial general liability insurance pertaining to the Tenants' liability to others in respect of injury, death or damage to property occurring upon, in or about the Property, such insurance to be an amount which is reasonable and sufficient having regard for the scope of the risk and the current practice of prudent owners of similar Property for the carrying on of similar businesses, but in any event in an amount not less than one million dollars ($1,000,000.00) for claims arising out.of one occurrence. Such policy shall also name the Municipality as an additional insured and may not be cancelled unless prior notice by registered letter has been given to the Municipality by the insurer 30 days in advance of the expiry date. 20. Upon request, the Tenants shall file with the Municipality a Certificate of Insurance in a form satisfactory to the Municipa'lity's Treasurer verifying that the commercial general liability insurance policy is in effect and setting out the essential terms and conditions of the insurance. 21. The provision of the insurance policy required by this section shall not relieve the Tenants from liability for claims not covered by the policy or which exceed its limits, if any, for which the Tenants may be held responsible. Page 4 —1 0XY Insurance Risks 22. The Tenants shall not do, omit to do, or permit to be done or omitted to be done upon the Property anything that may contravene or be prohibited by any of the Municipality's insurance policies in force from time to time covering or relevant to any part of the Property or which would prevent the Municipality from procuring its policies with companies acceptable to the Municipality. Indemnification 23. Each of the Municipality and the Tenants shall indemnify and save harmless the other from and against any and all actions, losses, damages, claims, costs and ,expenses (including solicitor's fees on a solicitor and client basis) to which the party being indemnified shall or may become liable by reason of any breach, violation or non - performance by the party so indemnifying of any covenant, term -or provision of this Lease or by reason of any damage, injury or death occasioned to or suffered by any person or persons including the Municipality or the Tenants, as the case may be, or any property by reason of any wrongful act, neglect or default on the part of the party so indemnifying or any of those persons for whom it Is in law responsible. ARTICLE VII — REMEDIES ON DEFAULT Municipality's Right to Remedy Default 24. In addition to all other remedies the Municipality may have under this Lease and in law, if the Tenants are in default of any of its obligations under this Lease, and such default has continued for a period of ten (10) days after receipt of notice by the Tenants (or such longer period as may be reasonably required in the circumstances to cure such default, except in an emergency where the Municipality will not be required to give notice), the Municipality, without prejudice to any other rights which it may have with respect to such default, may remedy such default and the Tenants shall be responsible for all such costs. Waiver 25. No condoning, excusing or overlooking by the Municipality of any default, breach or non - observance by the Tenants at anytime -or times in respect of any covenant, obligations or agreement under this Lease shall operate as a waiver of the Municipality's rights hereunder in respect of any continuing or subsequent default, breach or non - observance, or so as to defeat or affect in any way the rights of the Municipality in respect of any such continuing or subsequent default or breach, and no waiver shall be inferred from or implied by anything done or omitted by the Tenants save only an express waiver in writing. Page 5 18 -11 ARTICLE VIII — MISCELLANEOUS Quiet Enjoyment 26. The Municipality shall permit the Tenants to peaceably possess and enjoy the Property during the Term without any interference from the Municipality or any person lawfully claiming by, from or under the Municipality provided the Tenants 'a —not in default. Right of Entry 27. The Tenants agree to permit the Municipality and authorized representatives of the Municipality to enter the Property during normal business hours for the purpose of inspecting the same on prior notice to the Tenants (except in an emergency where no notice shall be required). Fees 28. The Tenants shall pay to the Municipality the sum of $250 for fees associated with the preparation of this Lease. Compliance with Laws 29. The Tenants, at their sole cost and expense, shall comply with all legal requirements (including statutes, laws, by -laws, regulations, ordinances, orders, rules and regulations of every governmental authority having jurisdiction) that relate to the use or occupation of the Property by the Tenants. Notice 30. Any notice required to be given by the Tenants to the Municipality under this Lease shall be in writing and shall be delivered to: The Corporation of the Municipality of Clarington 40 Temperance St. Bowmanville, Ontario L1 C 3K5 Attention: Purchasing Manager or such other address of which the Municipality has notified the Tenants in writing, and any such notice delivered shall be deemed good and sufficient notice under the terms of this Lease. ' Page 6 4C 1 1 � �'92' 31. Any notice required to be given by the Municipality to the Tenants under this Lease shall be in writing and shall be delivered to: , , Sheryl and Stanley Zuly 627 Mill St South Newcastle, Ontario 1-113 11-9 or such other address of which the Tenants have notified the Municipality in. writing, and any such notice delivered shall be deemed good and sufficient notice under the terms of this Lease. Assignment and Subletting 32. The Tenants shall not assign this Lease or sublet all or any portion .of the Property without the prior written consent of the Municipality. Successors and Assigns 33, This Lease shall enure to the benefit of and be binding upon the parties and their respective successors and permitted assigns. IN WITNESS WHEREOF the parties have executed this Lease. THE CORPORATIOV -QF THE MUNICPALITY OF CLARINGTON /,mil 1 Adrian Patti L. Barr!,O/Munir. Sal Clerk Sh&yl Dia ne Z Stanley Valentine Zuly Page 7 18 -13 " s 16661,8 1666�Op19 yOT �gp}1"1 Quo o�o�s�od g4GO ec 1666,�g1 �� -�- ,r.••- 66610\50 ,6660"' 1 16�101 166 O', 160p2j9 1690189 1660,00 16660141 160901"1 TeravleW 0 17 34 51 68 85 102 M&4 s May 6, 2011 W+ . Protected by Copyright, May not be reproduced without permission. This map was compifed using plans and documents $ recorded In the land Registry System and has been prepared for property Indexing purposes only. This is not a Plan of Survey. For actual dimensions of property boundaries, see recorded plans and documents, Teranet Customer Service Centre: 1- 800 -208 -5263 (Toronto: 416 - 360 -1190) 18 -14 UNFINISHED BUSINESS (b) The following item was tabled at the October 15, 2012 General Purpose and Administration Committee Meeting: RFP2012 -8 FIRE MASTER PLAN Resolution #GPA- 488 7-12 Moved by Councillor Hooper, seconded by Councillor Traill THAT Report COD - 025 -12 be received; THAT Dillon Consulting, Toronto, Ontario, with a total estimated bid price of $71,226.91 (net of H.S.T. Rebate), being the highest ranked proposal meeting all terms, conditions and specifications be awarded the contract for RFP2012 -8 Provision of Consulting Services — Fire Master Plan, as required by the Emergency and Fire Service Department; and THAT the funds required in the amount of $71,226.91 be drawn from the 2012 Emergency and Fire Services Administration — Consulting account #100 -28- 130- 00000 -7160. MOTION TABLED LATER IN THE MEETING (See following motions) Resolution #GPA- 491 -12 Moved by Councillor Partner, seconded by Councillor Woo THAT the foregoing Resolution #GPA - 488 -12 be tabled to the General Purpose and Administration Committee meeting of October 29, 2012; and THAT Staff be directed to prepare a report on the cost of preparing the Fire Master Plan in house for the General Purpose and Administration Committee meeting of October 29, 2012. CARRIED 1 18 -15 [ViTIM7,17, • � :14 ;101 A i Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: October 15, 2012 Resolution #: Report#: COD - 025 -12 File #: Subject: RFP2012 -8 FIRE MASTER PLAN RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD - 025 -12 be received; 2. THAT Dillon Consulting, Toronto, Ontario, with a total estimated bid price of $71,226.91 (net of H.S.T. Rebate), being the highest ranked proposal meeting all terms, conditions and specifications be awarded the contract for RFP2012 -8 Provision of Consulting Services — Fire Master Plan, as required by the Emergency and Fire Service Department; and 3. THAT the funds required in the amount of $71,226.91 be drawn from the 2012 Emergency and Fire Services Administration — Consulting account #100- 28 -130- 00000 -7160. Submitted by: MM \JDB \km 18 -16 Marie `Marano, H.B.Sc., C.M.O., Director of Corporate Services % , f Nancy Tamlor�', B�B.A., /C.A., Director of Finance/Treasurer l% Reviewed by:i Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 REPORT NO.: COD - 025 -12 PAGE 2 1. BACKGROUND 1.1 Request for Proposal RFP2012 -8 Fire Master Plan was advertised electronically on the municipal website and the Ontario Public Buyers website. Eleven firms downloaded the document. Subsequently, six (6) proposals were received and tabulated as per Attachment 1. 2. ANALYSIS 2.1 All proposals met the bid submission requirements and were evaluated based on company background, references, pricing /cost, staff qualifications and experience, quality of submission, project deliverable and value added services. 2.2 The proposals were reviewed and ranked by staff members from the following departments: Emergency and Fire Services, Finance, Engineering, Planning and Corporate Services. The criteria was ranked accordingly on a scale from one (poor) to five (excellent) consistent with the RFP guidelines. 2.3 Two bidders with the highest ranked written proposals, Dillon Consulting and MMM Group, were short listed and made a presentation to the Evaluation Team on their understanding and approach to the project. The presentations were evaluated based on ability to communicate, overall impression of the presentation, attention to concerns /questions, their understanding of the requirements and identification of practical solutions. The highest ranked proponent was then subjected to a check of references. 2.4 The highest ranked consultant is the Dillon Group, Toronto, Ontario, and they have completed numerous Fire Master Plans and provided satisfactory references. 3. COMMENTS 3.1 Queries with respect to the department needs, specifications, etc. should be referred to the Director of Fire and Emergency Services. 4. FINANCIAL 4.1 The required funds are to be drawn from the 2012 Emergency and Fire Services Administration - Consulting account #100 -28- 130 - 00000 -7160 budgeted at $75,000.00. 5. CONCURRENCE 5.1 This report has been reviewed by Gord Weir, Director of Emergency and Fire Services and the Manager of Purchasing who concur with the recommendations. 18 -17 REPORT NO.: COD - 025 -12 PAGE 3 6. CONCLUSION 6.1 That the highest ranked proponent, Dillon Consulting, be recommended as the successful proponent for the provision of the Fire Master Plan. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development X Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Jerry Barber, Purchasing Manager Attachments: Attachment 1 - Bid Tabulation Leading the Way Attachment 1 Municipality of Clarington BID TABULATION RFP2012 -8 FIRE MASTER PLAN BIDDER '- Bid Amount (Net of HST Rebate) Dillon Consulting Limited Toronto, ON $71,226.91 MMM Group, Jim Gough Thornhill, ON $68,609.64 Emergency Management & Training Inc. Barrie, ON $61,007.16 Emergency Services Consulting International Wilsonville, OR $68,223.13 T L. Powell & Associates Ltd Ajax, ON $66,378.05 BH Group Inc. Uxbridge, ON $71,232.00 18 -19 UNFINISHED BUSINESS (a) The following item was tabled at the October 15, 2012 General Purpose and Administration Committee Meeting: LEASE OF THE CLOSED ROAD ALLOWANCE (BOND STREET) TO SHERYL AND STAN ZULY OF 627 MILL STREET SOUTH, NEWCASTLE Resolution #GPA-473-12 Moved by Councillor Woo, seconded by Councillor Partner THAT Report LGL-006-12 be received; THAT the current lease agreement be terminated; THAT westerly half of the unopened Bond Street road allowance be offered for lease to the Zuly's; and THAT the easterly half of the unopened Bond Street road allowance be offered for lease to the Love's. MOTION TABLED AS AMENDED LATER IN THE MEETING (See following motions) Resolution #GPA-474-12 Moved by Councillor Novak, seconded by Councillor Neal THAT the foregoing Resolution #GPA-473-12 be amended by adding the following at the end: "THAT all property owners abutting the unopened Bond Street road allowance be notified of the proposed leases immediately." CARRIED Resolution #GPA-475-12 Moved by Councillor Partner, seconded by Councillor Novak THAT the foregoing Resolution #GPA-473-12 be tabled to the General Purpose and Administration Committee meeting of October 29, 2012 to allow members of Council to visit the subject lands. CARRIED UNFINISHED BUSINESS (b) The following item was tabled at the October 15, 2012 General Purpose and Administration Committee Meeting: RFP2012-8 FIRE MASTER PLAN Resolution #GPA-488-12 Moved by Councillor Hooper, seconded by Councillor Traill THAT Report COD-025-12 be received; THAT Dillon Consulting, Toronto, Ontario, with a total estimated bid price of $71,226.91 (net of H.S.T. Rebate), being the highest ranked proposal meeting all terms, conditions and specifications be awarded the contract for RFP2012-8 Provision of Consulting Services — Fire Master Plan, as required by the Emergency and Fire Service Department; and THAT the funds required in the amount of $71,226.91 be drawn from the 2012 Emergency and Fire Services Administration — Consulting account #100-28-130-00000-7160. MOTION TABLED LATER IN THE MEETING (See following motions) Resolution #GPA-491-12 Moved by Councillor Partner, seconded by Councillor Woo THAT the foregoing Resolution #GPA-488-12 be tabled to the General Purpose and Administration Committee meeting of October 29, 2012; and THAT Staff be directed to prepare a report on the cost of preparing the Fire Master Plan in house for the General Purpose and Administration Committee meeting of October 29, 2012. CARRIED UNFINISHED BUSINESS (c) The following item was tabled at the October 15, 2012 General Purpose and Administration Committee Meeting: CORRESPONDENCE FROM JOHN O'TOOLE, M.P.P., DURHAM, PROVIDING AN UPDATE ON BILL 121 — ABILITY TO PAYACT D - 4 John O'Toole, MPP, Durham providing an update on Bill 121 —Ability to Pay Act, regarding awards by arbitrators; expressing concern that the - arbitration process often awards increases taxpayers cannot afford; advising that provisions "in the Act will ensure that tax dollars will be allocated to things people care about most by requiring arbitrators' decisions to factor in specific economic and budgetary factors and explain decisions in writing, call for a panel of independent arbitrators to decide public sector cases within three months, and if passed, the Act will create an Ability to Pay Division that would publish comparative information on compensation, as well as proactively disclose all arbitration decisions; and, requesting Council's support by adopting resolutions encouraging the Liberals and the NDP to assist in getting the bill passed when it is debated in second reading expected to take place on October 4, 2012. Resolution #GPA- 494-12 Moved by Councillor Novak, seconded by Councillor Woo THAT the matter of the proposal outlined in the correspondence from John O'Toole, M.P.P., Durham, providing an update on Bill 121 — Ability to Pay Act, be tabled until the General Purpose and Administration Committee meeting of October 29, 2012. CARRIED 18 -20 • n (Leading the Way MEMO CLERK'S DEPARTMENT To: Mayor Foster and Members of Council From: Patti Barrie, Municipal Clerk Date: October 26, 2012 Subject: GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING AGENDA — OCTOBER 29, 2012 — UPDATE Please be advised of the following amendments to the GPA agenda for the meeting to be held on Monday, October 29, 2012: 4. ADOPTION OF MINUTES OF PREVIOUS MEETING Replacement Page for Page 6 of the October 15, 2012 GPA minutes (slight wording change to Resolution #GPA-473-12). (Attachment#1) 6. DELEGATIONS See attached Final List. (Attachment#2) 13. MUNICIPAL CLERK'S DEPARTMENT (a) CLD-031-12 3rd Quarterly Parking Report Replacement Page for Attachment 1 (Change to Title Only) (Attachment#3) 18. UNFINISHED BUSINESS (a) Resolution Regarding Report LGL-006-12, the Lease of Closed Road Allowance (Bond Street) To Sheryl and Stan Zuly, 627 Mill Street South, Newcastle Replacement Page for Unfinished Business (a) (slight wording change to olution #GPA-473-12) (Attachment#4) Patti L. Barrie, Municipal Clerk PLB/jeg cc: F. Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506 ATTACHMENT# I TO General Purpose and Administration Committee Minutes October 15, 2012 ALTER THE AGENDA Resolution #GPA-470-12 Moved by Councillor Woo, seconded by Councillor Traill THAT the agenda be altered to consider Report LGL-006-12 at this time. CARRIED RECESS Resolution #GPA-471-12 Moved by Councillor Traill, seconded by Councillor Woo THAT the Committee recess for 15 minutes. CARRIED The meeting reconvened at 11:45 a.m. with Mayor Foster in the Chair. Councillor Partner returned to the meeting. LEASE OF THE CLOSED ROAD ALLOWANCE (BOND STREET) TO SHERYL AND STAN ZULY OF 627 MILL STREET SOUTH, NEWCASTLE Resolution #GPA-472-12 Moved by Councillor Woo, seconded by Councillor Traill THAT Report LGL-006-12 be received; and THAT the lease agreement between Stan and Sheryl Zuly and the Municipality of Clarington continue as per the lease agreement. MOTION WITHDRAWN Resolution #GPA-473-12 Moved by Councillor Woo, seconded by Councillor Partner THAT Report LGL-006-12 be received; THAT the current lease agreement be terminated; - 6 - i I Attachment #2 of Update Memo FINAL LIST OF DELEGATIONS GPA Meeting: October 29, 2012 (a) Glenn McLeod, Field Advisory, Trees Ontario, Regarding the 50 Million Tree Program (b) Frank Debrah Regarding Establishing a Pedestrian Walkway to Bridge the Townline Road Gap (c) Bernie Robinson, Regarding the Lease of Closed Road Allowance (Bond Street) To Sheryl and Stan Zuly, 627 Mill Street South, Newcastle [Unfinished Business 18(a) Report LGL-006-12] i i ATTACHMENT#® TO REPS PARKING ENFORCEMENT QUARTERLY REPORT #3 - 2012 ATTACHMENT #1 to Quarterly Parking Financial Report Tickets issued P.E. Officers 1,721 3,826 4,989 3,493 Police 7 23 60 49 Public Works 0 0 0 0 Group Four 112 301 135 162 Aspen Springs 7 22 18 43 Paragon SeSyEqy 27 83 115 147 98 King Street West 8 70 36 113 ProSec I urity 9 40 15 13 Fire Services 0 0 0 0 CLOCA 35 75 17 66 Brimacombe 0 0 1 N/A TOTAL 1,926 4,440 5,386 4,086 Meters $21,562.51 $41, 191.51 $70,041.00 $37,467.00 Permits $2,881.50 $6,263.42 $4,101.90 $5,311.00 Fines $20,031.00 $47,296.00 $60,359.00 $46,708.00 POA Court Fines Net $2,534.00 $9,230.00 Not reported Not Reported MTO Char eback Ex ense -$1,897.50 -$6,913.50 -$8,497.50 -$9,049.50 ITOTAL REVENUE $45,111.51 $97,067.43 $126,004.40 $80,436.50 m mill s e Total conducted 27 64 115 69 #Tickets disputed 27 63 132 80 #Tickets cancelled 24 51 109 63 # Requests for trial 2 3 13 7 # Tickets upheld 1 10 19 17 ATTACHMENT TO wo UNFINISHED BUSINESS (a) The following item was tabled at the October 15, 2012 General Purpose and Administration Committee Meeting: i LEASE OF THE CLOSED ROAD ALLOWANCE (BOND STREET) TO SHERYL AND STAN ZULY OF 627 MILL STREET SOUTH, NEWCASTLE Resolution #GPA-473-12 Moved by Councillor Woo, seconded by Councillor Partner THAT Report LGL-006-12 be received; THAT the current lease agreement be terminated; THAT westerly half of the unopened Bond Street road allowance be offered for lease to the Zuly's; and THAT the easterly half of the unopened Bond Street road allowance be offered for lease to the Love's. MOTION TABLED AS AMENDED LATER IN THE MEETING (See following motions) Resolution #GPA-474-12 Moved by Councillor Novak, seconded by Councillor Neal THAT the foregoing Resolution #GPA-473-12 be amended by adding the following at the end: "THAT all property owners abutting the unopened Bond Street road allowance be notified of the proposed leases immediately." CARRIED Resolution #GPA-475-12 Moved by Councillor Partner, seconded by Councillor Novak THAT the foregoing Resolution #GPA-473-12 be tabled to the General Purpose and Administration Committee meeting of October 29, 2012 to allow members of Council to visit the subject lands. CARRIED I I I i HAN DOUTS /C I RCULATI ONS Application By: Edmond Vanhaverbeke on behalf of Sylvia Vanheverbeke To rezone lands W from W residential to commercial use. 1036 Church Street, Newcastle Claringmn Planning Services Department e _ , � r . } �e e ti i r i m yy rl. w " T a s r a e ✓ IL MI .t■SLr om i{.m':� ii%a ......... /;„¢✓8q`+✓9y'0bd��6'>�b�C,a.`.f✓.r°✓m✓@`✓�4 ti son E m i I Street MIli #q 646s ✓✓✓gy®6&S4ts V! F. HUMM.RUMMI M logo Background • - I • . • - • • -mink- IA K , i �I Subject Land." 91 King Ave. W. No u b I I C KING AVENUE 'WEST p Existing O tor Buiding Existing comments 2 Storey Building ffig W O y 151orey� �tltlion N ' 1r1 W 1-1II �9 W • No de artmental p = U 101,109&115 KING AVE W 91 KING AVEW 71-85 KING AVEW concerns. 1036 CHURCH ST 112 EMILY ST 66 EMILY ST �`V QQNGES§EQN ROAD 3 SPEC AREA w s KING AVENUE WEST Existing Q ma 3Storey m� BuildingB a Exi sting (# w� 2 Storey Bullding m /1 W U I st- HI�F �i Q N � 9 Storey� N PAEkion ___________ POLIO u. N POLICY 7 :9 • D AREAE ? m� M ¢ SEECAAE Zd POLICY '�9 1 4j, Uj AREA E W C M KING AVENUE Y U) ► cP U EDWARD 101.109&115 KING AVE W ST� 91 KING AVE W 71-&5 KINGAVE W Al 0 14*H WAY 491 • • .I°;' 1036 CHURCH ST 112 EMILY ST n I $6 EMILY ST �,V M' �J _ t fry T-7, T , Trees Ontario: Tree Planting Subsidy Programs for Landowners 50 Million Tree Program Planting Forests for a Healthier Tomorrow TREE S WWW.TREESONTARIO.CA O N T A R I O Why Plant Trees? • Fight climate change • Clean the air • Protect watersheds - ' a� • Wildlife habitat & food • Aesthetics t +r, • Cut energy use • Protect crops / farmland ` - a Planting Forests for a Healthier Tomorrow T R E E S WWW.TREESONTARIO.CA IS O N T A R I O l.d r. y.r r 4 r» t f. pa Why Plant Trees? • Health and well-being connected to environmental health • Healthy ecosystem — at least 30% forest cover • In some regions, now only 5% • Need to plant a BILLION more trees in southern Ontario Planting Forests for a Healthier Tomorrow r' ., . r . .a 4 1W •! 9° Afforestation Potential { for Southern Ontario ' 11 til;ilt'S �.IeI.�I:L4.4 j�-�' � fNFi"n 1V�alu 4N vo - -I, wp Hoch Fm ` 13.1589 Hed k livid\f:T.i`p - t AWN = Sd&m B.ApA Laude � P�413#? � Puhr. .lhuniLwJ Fiulde llad l�cdesluli 14 I"ro �v<IFw My I.b 555-08 ® .ih- 4(I 11 SQ 1D4 1S4�;i, , L'4? CG IL.Luxdaal 9MwifiV&Nwn A{+`/+'eMf drw.era.e..anean,.arr LwA��Ln�+blesl tew'vaJeNlit�.re'axLt�4•x�/PT.? :LGwW.�. Planting Forests for a Healthier Tomorrow T R E E S WWW.TREESONTARIO.CA O N T A R I O f'-dl � y � �� Q ? �a1.•. � my �..f. �Fi n `a w Z law 1w, 'r f Trees Ontario Provides: • Funding i # ' • Planning • training r t tools for c, partners (technical • • - - workshops) _ • Planning, communications and i , promotional • • • • Public education programs 1y L YA � Planting Forests for Tomorrow VVVVVV.TREESONTARIO.CA f ce a s y;. c Q ALGONQVIN PROYINGIAL PARK • • +f�u • a �i'9 rw.aaurmc��w '"x� „�.` asx�ss • `• x ou p Parry Soun ! le • • r•. • �� "ti• Georgian Bay m �� • _Ba R �• no •x �x,e«. • - • ••Za ockville Lake Huron •• Sound a •. ;'' ,.T;:s Eastern Ontario: ' '•' •, "' 5771000 (2011) ox„x„ ••.` Lake Ontario 'I n`o 625100 (2012 est.) • 1 � j• • : • ' ,rte ffila,�E� till �/ Poi„,,. �$i /�' a� �¢a �• ' - asox � 1vl � • mow•�•...� • •. • �, aio nvn r a l ^.. •cha sor Lake Erie • .o r • � J i Key Map e LEGEND • Planting sites O Province of Ontario boundary Ontario's Greenbelt TREES ONTARIO 50 MILLION TREE PROGRAM Major cities o waterbodies 111111111 Oak R[iJ s Moraine SITES PLANTED FROM 2008 TO 2011 —Highway Regional Municipal Boundary=Niagara Escarpment C o Protected Countrysitle � � �" Produced by the Trees Ontario wit)data Copyright 20 under license from the Ontario O M T A R 1 O Geospatial Data Exchange(OGOE).Copyright 2611.Oueen's Printeelor Ontario. 0 s0 1c0 200 Kilometers Date Prepared:December 21,2011 Trees Ontario Planting Sites Planting Forests for a Healthier Tomorrow T R E E S WWW.TREESONTARIO.CA O M T A R I O 50 Million Tree Program Trees Ontario has partnered with local planting partner for delivery on the ground. (i.e., Conservation Authorities, Ontario Stewardship councils & forest consultants). The planting partners work directly with landowners within their respective communities. Planting Forests for a Healthier Tomorrow T R E E S WWW.TREESONTARIO.CA IS O N T A R I O Program Eligibility • The minimum planting area is one hectare (2.5 acres) • The planting site is to be open or mostly open • Density: 1,500 —2,200 seedlings per hectare • The landowner signs a 15-year agreement Planting Forests for a Healthier Tomorrow T R E E S WWW.TREESONTARIO.CA 0 N TAR 10 Ontario government's 50 Million Tree Program NEW for 2012 ! Windbreaks: • Reduce soil erosion, increase crop yield and protect livestock. • Shield buildings and help P reduce heating costs • Beautify landscapes and provide habitat for wildlife k _ `• �" -; Riparian Planting: • Controls flooding • Prevents soil erosion • Purifies our water Planting Forests for a Healthier Tomorrow T R E E S WWW.TREESONTARIO.CA O N T A R I O Tree Planting Costs Example... Landowner cost: = $0.15 - $0.20/tree* At 6x9 foot spacing (approx. 900 acres) landowner cost is approx. $135/acre at $0.15 rate For a 5-acre planting site, the cost would be approx. $675 *Costs will differ across the province, depending on your local planting agent, species planted, difficulty of the planting site, size of the property, etc. Planting Forests for a Healthier Tomorrow T R E E S WWW.TREESONTARIO.CA O N T A R I O Interested landowners: Contact Trees Ontario at 866.646.1193 or www.treesontario.ca Or call your local tree planting agency. We look forward to planting IL . with you! Planting Forests for a Healthier Tomorrow TREES WWW.TREESONTARIO.CA IL O N T A R I O The 50 Million Tree Program is designed to significantly reduce landowners' costs of large -scale tree planting and increase the number of trees planted across the province. Trees Ontario works with local tree planting agencies in Ontario including regional Conservation Authorities, local Ontario Stewardship Councils, forestry consultants and First Nation communities, to deliver the program. These agencies in turn work directly with landowners to determine site eligibility, allocate funding and coordinate planting. Program Goals: Sequester carbon Enhance and diversify southern Ontario's landscape Increase Ontario's capacity to withstand climate change Increase wildlife habitat Landowner & Site Requirements Eligible planting sites must be: At least one hectare (2.5 acres) of productive planting area Open or mostly open land and not have been a woodland (as defined by the Forestry Act) since 1990 Landowners must: Sign a 15 -year agreement to maintain the trees Employ good forestry practices In most cases, assume some of the costs of implementing the plan and maintaining the trees V� MIX Paper hom FSC responsible sources q FSCeC011058 TREE S ONTARIO Toronto: 416.646.1193 Toll Free: 1.877.646.1193 info @treesontario.ca www.treesontario.ca Charitable Registration Number: 898572862 RR0001 Proposal For Pedestrian B Reconnecting Townline Rd . Submitted by Frank Debrah (905)999-1755 Aadelaidc Kf' S5 '. Eastdale ay CnLvNte e3t ark Councce K,r,5js 'Satellite Cherry Bkss om Parkelle Traffic Ease uk ne 1ta IC�3 + ham R I Harmony Vac I A MacKenzie � � Park vv 014P x VVIowdale Parr Men K*ihls-of , p Col4rmkm Park 33 A117e 7b -Yr . M?ana rr�anl a �@ r � Pnno iew Clanevain ^s E I{IfM�RI�P_ i 3 {qox a4 70 S Park aot H of Horses South Courtice GD Arena v- as 500'm Ip/� 20GO ft Ceder Cale � P.iar Lsts .23-2 .-•Is- Edit in Goagle Mali Maker Re art a iymbleM * Map Le t y 17 k 4p : e. Y`• :. '�:iti�5.. .�� .. " Y�� y"•y�� '�rP�.� r_,l�jT.,�j� M_ IR It � fib,? .. Y ✓ ,,..� � d+.:- ',`�j�y'ylut _ 1��0. Yi� t �+.� �M s r �l s t. ;� .� ! „' +S'g' �' ,!°iN,,.7...'F "•� '°�.-- '��#i �, r`l�,�t�4 �vl- ? f 5 y ¢ G ' �+► Y �=r"E'e lu1a� ;ata �i,_ ,� . I� 1 '^ Imager @ZO12 iG!talGluht, FistBass °LI�t! :.a. L g -uca _ Ed itinGDDQleMapMaker Relortakrvtilem I Z s 15 9 >° 2 ❑ CT'1 13 >vG i1 r ^ s41�F�D" .-AUBURN LANE s9 m w � RN�,T rax "Om�Q-q� naSee gym"°„� ,�'OpQ 9a - mHEMWNGWAY DRIVE >y Q]3 48 ST ^ n as g a3 Penfound >a az n Park �l 00 124 f23 TTY 2d 2A `JZ 95 w ¢95 - Izs izs zs U�z® 94 v ” 95 X111 W yt 130 129 II 3 cwi55 zo 9a 9 Mother Teresa o 134 s ° m w w za ro ro R g ��E.-- 0 Separate zi'TCORNBDRY - `jNOR 1 9 I e3 o sz PEBBI.EBEACH - O - 11 Ele mentary 65 J 95 p z s- z `� School -- u o s3 la w "' is - o$ ]t Z W 15 9 48 - ]9- 1- _ _ a s9 a G T3 °mlm $ $m Wit p NEWPORT A\/E tso � � i s S 3 n$ ; Q R M G4 r m GLEN EAGLES GLENASBEY DR Q g g° Nyt SUMMERLEA a 20 CT ^o is es war ♦a t] izs f s 'G10o eq3 s 19 e nt -]9_ d Y 12 IN-19 194 t3Y 2i] N v d d+ 31 RB ry a. l0 11 198 id o SS M1•� ]3 j Q D�_G:J " TURNBERRY CRESCENT P ° goEiB fiff BLOOR STREET CALEAVE T _ •p dT t$ 99 +99 O O 02 zt O28 IL rIB V�TI 2 Bz 75 U Ta 30 8 L��J 12331 O 121 is 71 la 34 Z W 131 W 138 rd - 6]T 2 J g 135 IL 138 to .`S� 15 , ♦' 2 f W - Qf - - CORD VINSON AVENUE. - DEWELLCRESCENT ^ W. ^A m as �a 39 Lot 35 Lot 34 C�ari�gtp� Courtice Municipal Addressing N Levd��tlre Wvy Municipality of Clarington Planning Services Department i 0 10 ,ed6 PIA a I p — e --School e P #I m 4s' 4a.� R s a4 33 NASH ROAD^ - _ 'NASH ROAD'S : MASK © 3zB K' �F e w as ° � z5 c m z ,�,A � 2a 14 DALE PARKDR 1s4 n � 33 1s 42 ry Q s O 29 -" BRIDLE COIJ RT m is `1a 3'm w z]o A« ..1B ,5 m D r 1e rn 1$ Use 24 14 o mss u w zs > DALE PARK DR Rick Gay m 1] 05 s4 w a3 1U p v Memorial K 2I Bt O 82- 1B O 21 0 a Park- c is W v ss s] BR �[LL - 0 iQ s � OUR�MHIGHWgyZ � - o 5 � szN 13 - - -,3'4 O - <$c 1100 o DURHAM HIGH[tiAY 2 o W 5 ` z D z 1 ,- 0 3 ]Z o =- g o 3 ~ 16 113 �'FOXHUNT TRAIL w , - µ ]t fiz 1] � Fo9r e s stage 19 61 Only 95_ p ]9 4 n 0 1s 9 m o o r a m m O e KI NGSWAY GATE a j 3 14 g 4 W W 29 6B Z 13 G'(e o 1B I-, EMPIRE GR Z Q(e b 95 81 � J 15 S. � 440 R' 156 O� ry @AKRON C7 ,� 2z ° 17 FtiE `° rOxhunt n n N Park 51 21 p5 14 m 13 12 cf x 4543 4B y 23 45 O 11 o o 4]F 25 50 ~ x42 32 Sd 53 4 53 oURT. ° 40 33 5s 58�: - .-�pS%A as eo O 4B 59 BS > 3BA. 42 Q? n 4 -,3 61 e] K 52 —... ROVGH- 44 fi3 B9 O 1 NE ?8 J NA U6 .4 1B m W 65 -93 O 92 �45I n � 46 m q5 11 b 43 2 UB y] C!) 9B J2 ]I Z 40 O 39 21 1B U' 49 ]38 103 102 36 yj 19 FC 5f '/5 105 104 34 O 35 p 53 e� m 1s 2 m 21 Z ,5 B l0 1,1 Lot 35 - Lot 34 IV 3 25 Clar�non Courtice Municipal Addressing = 20 N Municipality of Clarington Planning Services Department 0 15 v I 3 • # _ _ �.' - >t• �'_ �- � � !_*�:..__ � �+bear � -_.�.- _ ,: _ Townline Road From South Side r - y11 i r - - _ •'fir , � +� '''°a '+ r� '''� X� �'��.-� • d ° r Townline Road From North Side