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Special Council Meeting
Minutes
Date: December 4, 2023
Time: 1:00 PM
Location: Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor L. Rang, Councillor C. Traill, Councillor W. Woo,
Councillor M. Zwart
Staff Present: M. Dempster, J. Gallagher, G. Acorn, S. Brake, T. Pinn, C.
Salazar, L. Patenaude, D. Speed
Other Staff Present: P. Davidson, L. Pinto, M. Pick
1. Call to Order
Mayor Foster called the meeting to order at 1:00 p.m.
2. Moment of Reflection
Councillor Anderson led the meeting in the Moment of Reflection.
3. Land Acknowledgement Statement
Councillor Anderson recited the Land Acknowledgement Statement.
4. Declaration of Interest
There were no disclosures of interest stated at this meeting.
5. Presentations/Delegations
6. Minutes from the November 24, 2023, Special Budget General Government
Committee Meeting
Resolution # C-145-23
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That Item 6, Minutes from the November 24, 2023, Special Budget General
Government Committee meeting, be approved, with the exception of Item 8.
Carried
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Special Council Minutes December 4, 2023
Item 8 — Consideration of A Plan for Growth: Clarington's Proposed 2024-
2027 Budget
Resolution # C-146-23
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That in accordance with Ontario Regulation 530/22 Section 7 (4), of the Municipal
Act, Council shortens the 30-day period to pass resolutions making an
amendment to the proposed budget;
That the period be shortened to December 4, 2023;
That the 2024-2027 Proposed Budget be amended to increase the transfer to
reserve funds for playground equipment by $82,000;
That the 2024-2027 Proposed Budget be amended to add $82,000 for Various
Parks Upgrades for the replacement of additional playground equipment per the
prioritized list of playgrounds;
That the 2024-2027 Proposed Budget be amended to add $205,000 to Forestry
Services to increase the service level as follows:
$115,000 to increase the removal of dead trees;
• $15,000 to increase the program offered by LEAF to residents; and
• $75,000 to purchase, approximately 100, additional trees for planting.
That the 2024-2027 Proposed Budget be amended by adding $205,000 per year
to the tax levy, to fund the additional service level;
That the 2024-2027 Proposed Budget be amended to add $650,000 to the capital
investments for the addition of air conditioning to the Newcastle Community Hall
to be funded by debentures;
That the Deputy CAO/Treasurer be authorized to make application to the Region
of Durham for the necessary debentures, such term at the discretion of the
Deputy CAO/Treasurer;
That the Newcastle Community Hall be required to fund $325,000 of the principal
of the debenture, such terms of payment to be at the discretion of the Deputy
CAO/Treasurer;
That streetlights be added to the corner of Nash Road and Bowmanville Avenue;
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Special Council Minutes December 4, 2023
That the 2024-2027 Proposed Budget be amended to add $15,000 to the capital
investments to purchase wind screen netting/protection for the Stuart Park
pickleball courts; and
That the 2024-2027 Proposed Budget be amended to add $15,000 to the tax levy.
Amendment
Resolution # C-147-23
Moved by Councillor Anderson
Seconded by Councillor Rang
That the foregoing Resolution #C-146-23 be amended by adding the following:
Whereas Rotary Park in Bowmanville hosts Concerts in the Park weekly
during the summer;
Whereas some patrons have limited mobility and struggle to open the
washroom doors;
Whereas the bulletin board is ageing and in need of replacement;
Now therefore be it resolved that the Municipality install barrier -free door
operators on both washrooms in Rotary Park;
That the Rotary Park bulletin board be replaced with an electronic
message board;
That, if funds are not available within the current budget, Staff bring back
the request to Council with further information; and
That the Concerts in the Park Committee and all other interested parties be
advised of Council's decision.
Carried
Amendment
Resolution # C-148-23
Moved by Councillor Elhajjeh
Seconded by Councillor Rang
That the foregoing Resolution #C-146-23 be amended by adding the following:
Whereas Camp 30 and the Beech Avenue Heritage District provides an
opportunity to promote tourism and heritage of Clarington;
Now therefore be it resolved that a one-time funding request of $5,000 be
added to the Heritage Advisory Committee's existing budget to support the
above initiative.
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Special Council Minutes December 4, 2023
Amendment to the Amendment
Resolution # C-149-23
Moved by Councillor Zwart
Seconded by Councillor Elhajjeh
That the foregoing Resolution #C-148-23 be amended by removing the first
paragraph and adding the following:
Now therefore be it resolved that a one-time funding request of $5,000 be
added to the Heritage Advisory Committee's existing budget to support
promoting heritage assets in Clarington.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Woo, and Councillor Zwart
No (1): Councillor Traill
Carried (6 to 1)
Main Motion as Amended
Resolution # C-150-23
Moved by Councillor Elhajjeh
Seconded by Councillor Rang
Whereas Camp 30 and the Beech Avenue Heritage District provide an opportunity
to promote tourism and heritage of Clarington;
Now therefore be it resolved that a one-time funding request of $5,000 be added
to the Heritage Advisory Committee's existing budget to support promoting
heritage assets in Clarington.
Carried
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Special Council Minutes December 4, 2023
Amendment
Resolution # C-151-23
Moved by Councillor Traill
Seconded by Councillor Anderson
That the foregoing Resolution #C-146-23 be amended by adding the following:
That the $200,000, contained in the 2024-2027 budget to examine
assembling culture and heritage assets in Bowmanville, including a review
of the Bowmanville Branch of the Library and moving the Kirby
Schoolhouse Museum to the grounds of Waverley Place, be deferred until
Council considers the Parks, Recreation, and Culture Master Plan.
Yes (2): Councillor Anderson, and Councillor Traill
No (5): Mayor Foster, Councillor Elhajjeh, Councillor Rang, Councillor Woo, and
Councillor Zwart
Motion Lost on a recorded vote (2 to 5)
Amendment
Resolution # C-152-23
Moved by Councillor Traill
Seconded by Councillor Elhajjeh
That the foregoing Resolution C-146-23 be amended by adding the following:
That Staffing requests be approved for the 2024 year only of the 2024-
2027 Budget.
Yes (1): Councillor Traill
No (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Woo, and Councillor Zwart
Motion Lost on a recorded vote (1 to 6)
Main Motion As Amended
Resolution # C-153-23
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
Shortening Period
That in accordance with Ontario Regulation 530/22 Section 7 (4), of the Municipal
Act, Council shortens the 30-day period to pass resolutions making an
amendment to the proposed budget;
That the period be shortened to December 4, 2023;
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Special Council Minutes December 4, 2023
Playgrounds
That the 2024-2027 Proposed Budget be amended to increase the transfer to
reserve funds for playground equipment by $82,000;
That the 2024-2027 Proposed Budget be amended to add $82,000 for Various
Parks Upgrades for the replacement of additional playground equipment per the
prioritized list of playgrounds;
Forestry Services
That the 2024-2027 Proposed Budget be amended to add $205,000 to Forestry
Services to increase the service level as follows:
• $115,000 to increase the removal of dead trees;
• $15,000 to increase the program offered by LEAF to residents; and
• $75,000 to purchase, approximately 100, additional trees for planting.
That the 2024-2027 Proposed Budget be amended by adding $205,000 per year
to the tax levy, to fund the additional service level;
Newcastle Community Hall Air Conditioning
That the 2024-2027 Proposed Budget be amended to add $650,000 to the capital
investments for the addition of air conditioning to the Newcastle Community Hall
to be funded by debentures;
That the Deputy CAO/Treasurer be authorized to make application to the Region
of Durham for the necessary debentures, such term at the discretion of the
Deputy CAO/Treasurer;
That the Newcastle Community Hall be required to fund $325,000 of the principal
of the debenture, such terms of payment to be at the discretion of the Deputy
CAO/Treasurer;
Streetlights
That streetlights be added to the corner of Nash Road and Bowmanville Avenue;
Pickleball Courts
That the 2024-2027 Proposed Budget be amended to add $15,000 to the capital
investments to purchase wind screen netting/protection for the Stuart Park
pickleball courts;
That the 2024-2027 Proposed Budget be amended to add $15,000 to the tax levy;
Rotary Park
Whereas Rotary Park in Bowmanville hosts Concerts in the Park weekly during
the summer;
Whereas some patrons have limited mobility and struggle to open the washroom
doors;
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Special Council Minutes December 4, 2023
Whereas the bulletin board is ageing and in need of replacement;
Now therefore be it resolved that the Municipality install barrier -free door
operators on both washrooms in Rotary Park;
That the Rotary Park bulletin board be replaced with an electronic message
board;
That, if funds are not available within the current budget, Staff bring back the
request to Council with further information;
That the Concerts in the Park Committee and all other interested parties be
advised of Council's decision;
Heritage Assets
Whereas Camp 30 and the Beech Avenue Heritage district provides an
opportunity to promote tourism and heritage of Clarington; and
That a one-time funding request of $5,000 be added to the Heritage Advisory
Committee's existing budget to support promoting heritage assets in Clarington.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Woo, and Councillor Zwart
No (1): Councillor Traill
Carried on a recorded vote (6 to 1)
7. Staff Report FSD-046-23 2024-2027 Budget Implementation
Resolution # C-154-23
Moved by Councillor Anderson
Seconded by Councillor Rang
That Report FSD-046-23, and any related delegations or communication items, be
received;
That any cash flow shortfall in the Development Charges Reserve Funds be
interim financed by the Municipal Capital Works Reserve Fund and General
Municipal Reserve Fund, to be repaid with interest, as cash flow permits for the
period 2024-27;
That the Deputy CAO/Treasurer be authorized to make application to the Region
of Durham for the necessary debentures, with the term being at the discretion of
the Deputy CAO/Treasurer, for the projects identified in Report FSD-046-23 and
the 2024-27 Proposed Budget;
That Report FSD-046-23 be adopted by resolution in accordance with provisions
of Ontario Regulation 284/09 of the Municipal Act, 2001 for the 2024 fiscal year;
That the Emergency Services vehicles identified in Report FSD-046-23, and
included in the reserve fund contributions during the years 2024-27, be authorized
to be ordered with delivery dates in the applicable fiscal year;
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Special Council Minutes December 4, 2023
That the Deputy CAO/Treasurer is authorized to fund projects which have been
previously approved in the 2021 to 2023 budgets and not completed with funding
to be provided from the appropriate reserve or reserve fund;
That the appropriate by-laws to levy the 2024 tax requirement for Municipal,
Region of Durham and Education purposes be forwarded to Council for approval,
once final tax policy information is available; and
That all interested parties listed in Report FSD-046-23, and any delegations be
advised of Council's decision.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Woo, and Councillor Zwart
No (1): Councillor Traill
Carried on a recorded vote (6 to 1)
8. Confirming By-law
Resolution # C-155-23
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That leave be granted to introduce By-law 2023-068, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a special meeting
held on the 4th day of December, 2023; and
That the said by-law be approved.
Carried
9. Adjournment
Resolution # C-156-23
Moved by Councillor Anderson
Seconded by Councillor Rang
That the meeting adjourn at 2.19 p.m.
Carried