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Staff Report
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Report To: Planning and Development Committee
Date of Meeting: December 4, 2023
Reviewed By: Mary -Anne Dempster, CAO
File Number:
Report Number: CAO-019-23
Resolution#: GG-199-23
By-law Number:
Report Subject: Radiocommunication and Broadcasting Antenna Systems Protocol
Recommendations:
1. That Report CAO-019-23, and any related delegations or communication items, be
received;
2. That Policy PSD-DO008 (Antenna Systems) be repealed;
3. That the Radiocommunication and Broadcasting Antenna Systems Protocol be
delegated to the CAO and the Director of Planning and Infrastructure Services;
4. That Staff be directed to work directly with private sector telecommunications
providers (spectrum holders) to discuss using, through a leasing arrangement,
Municipal infrastructure and/or land to further expand their networks; and
5. That all interested parties listed in Report CAO-019-23, and any delegations be
advised of Council's decision.
Municipality of Clarington
Report CAO-019-23
Report Overview
Page 2
The purpose of this report is to increase the level of cellular connectivity across our
community using tools available to the Municipality of Clarington. Attached is an updated
Radiocommunication and Broadcasting Antenna Systems Protocol to further enable the
development of a high -calibre wireless telecommunications environment throughout
Clarington, as well as a plan to work with national carriers to discuss using Municipal
infrastructure to address coverage gaps and improve connectivity.
Planning and Infrastructure Services will undertake policy and process updates to assist with
proactively anticipating connectivity gaps. This will allow for municipal support to be provided
where possible, through the strategic use of public infrastructure.
1. Background
1.1. Council adopted Policy PSD-D0008 (Antenna Systems) (Attachment 2) in 2002. The
policy was updated in 2013, following collaboration between the Federation of Canadian
Municipalities and Canadian Wireless Telecommunication Association on policies to
make the installation of telecommunications antenna and towers consistent across the
country.
1.2. The current policy ensures that the installations of telecommunication systems are
treated and processed in a consistent manner. The policy acknowledges that the federal
government through Innovation, Science and Economic Development Canada is the
approval authority. The responsibility for review of applications and providing a
municipal response is delegated to the Director of Planning and Infrastructure Services
through the policy.
1.3. In Canada, the federal Minister of Innovation, Science and Economic Development
("ISED"), formerly known as Industry Canada, has the authority under the
Radiocommunication Act to approve antenna system installations. The final decision to
approve the location of antenna systems is made only by ISED. Municipalities do not
have the authority to override ISED's decision in this regard.
1.4. The updated Radiocommunication & Broadcasting Antenna Systems Protocol (Protocol),
as approved by the CAO, exists so that the process for establishing antenna systems in
Clarington is outlined in advance to ensure that telecommunications and broadcasting
companies can satisfy the requirements of the ISED for consultation with local Land
Use Authorities prior to approval of new installations.
1.5. This Protocol provides guidance and direction to proponents, Council, the Planning &
Infrastructure Services staff, and members of the public about the process of
establishing radiocommunication and broadcasting antenna systems, including Industry
Municipality of Clarington
Page 3 Report CAO-019-23
Canada's authority, mandate, and process. The proponents of communication facilities
will follow this Protocol as a condition of the licenses that are issued by ISED.
2. Updated Radiocommunication & Broadcasting Antenna Systems
Protocol
2.1. The updated Protocol continues to include the requirements from the ISED and
provides additional emphasis on the following:
• To outline the Municipality's site selection and design guidelines for cell towers
and other antenna installations;
• Encourage designs that integrate with existing and planned surrounding land
use and public realm and minimize visual impacts;
• To outline a Municipality of Clarington consultation process prior to the
installation and modification of cell towers and other antenna installations
covered by this protocol for telecommunications facilities;
• Provide a straight -forward, objective process for the installation of antenna
systems; and,
• To enable the development of a high calibre wireless telecommunications
service in Clarington.
2.2 The overall intent of the update is to more clearly articulate the process to potential
proponents and showcase our interest to potentially utilize Municipal infrastructure to
house connectivity equipment.
3. Next Steps
Official Plan Policy
3.1 Official Plan policy a) encourages the development of a telecommunications network
throughout Clarington to contribute to our economic competitiveness and support
access to information for residents and businesses, b) outlines considerations when
siting proposed antennas and c) requires the review and update of any Protocols.
Clarington's Telecommunications Antenna Systems Protocol (Attachment 1) has been
developed in accordance with Official Plan policy.
Use of Municipally Owned Infrastructure and/or Land
3.2 The Municipality will initiate discussions with utility providers to consider opportunities
for the enhancement and/or replacement of existing utilities as part of street
construction improvements and maintenance.
Municipality of Clarington
Page 4 Report CAO-019-23
3.3 The Secondary Plan program as well as the Official Plan Review provides further
opportunities to facilitate improvements to connectivity throughout Clarington. Requiring
a connectivity map to highlight service gaps, early in the development process will allow
the Municipality to proactively anticipate connectivity needs as we navigate growth.
3.4 Should major gaps exist, staff will work with the proponents to discuss using Municipal
infrastructure/land to facilitate connectivity efforts. It is important to note that the
Municipality and likely the development applicants are not in the telecommunications
business. As such, staff will develop a process to engage providers to fill these gaps.
3.5 Should larger infrastructure be required, staff will discuss the option of placing
equipment within the municipal road right-of-way or, more generally, on municipal land.
These negotiations will be a joint internal effort.
Small Cell Technologies
3.6 Networks can be expanded using traditional cellular towers, but there are also small cell
technologies available. Small cell technologies are much smaller and lower powered
than traditional cell towers/antennas and typically involve mounting small cell
box/antenna(s) onto an existing infrastructure (utility poles, streetlights).
3.7 The small cell units function separately from the streetlights and would not be a
hindrance to the maintenance of Municipally -owned infrastructure. Therefore, from a
maintenance point of view, the installation of small cells on Municipal poles, for
example, will not have any impact on day-to-day operations of the light standards.
3.8 Small cell technology agreements could significantly improve wireless service within
gap areas, generate new revenue and better position Clarington for future innovation
opportunities and support for our businesses. Further, integrating small cell technology
using existing Municipally -owned infrastructure could limit the need for traditional
cellular towers.
3.9 As a next step, staff intend to reach out to mobile spectrum license holders operating in
our community to solicit their interest to further expand their networks, with the option to
lease Municipal infrastructure and/or land. These efforts will focus primarily on the
installation of small cell technologies on Municipally -owned streetlight poles to address
weak signals in certain locations, thereby improving network quality and capacity
throughout the Municipality. Clarington would gain a new revenue source for the use of
its infrastructure.
3.10 According to the most recent commercial mobile spectrum holding data that staff could
find, 76% of it is controlled by Bell, Rogers, and Telus — all of whom have a presence in
Clarington.
Municipality of Clarington
Page 5 Report CAO-019-23
3.11 Staff intend to reach out to those companies. Given the complexity, there would be a
joint approach between departments to negotiate with any potential private sector
partner(s).
3.12 Companies have entered into small cell agreements with the Town of Aurora, City of
Richmond Hill and Uxbridge, for example. The Town of Aurora's existing agreement
includes a set fee of $750 per year, per location, as well as a one-time application fee of
$500 per location.
Communications
3.13 Staff have developed a dedicated webpage that will be made live after this report is
considered by Council. It would include an overview of who is responsible for what, our
policy, the process for installation and management and the approach that we are
taking by working directly with providers. This webpage would include appropriate
FAQs, and an online application and payment.
4 Financial Considerations
Not Applicable.
5 Concurrence
This report has been reviewed by the Director of Planning and Infrastructure Services
and the Deputy CAO/Solicitor who concur with the recommendations.
6 Conclusion
It is respectfully recommended that Council endorse the new Protocol and direct staff to
work directly with private sector telecommunications providers operating in Clarington to
discuss using Municipal infrastructure and/or land to further expand their networks.
Staff Contact: Justin MacLean, Manager — Strategic Initiatives, Jmaclean@Clarington.net or
Lisa Backus, Manager — Community Planning, Lbackus@Clarington.net
Attachments:
Attachment 1 - Radiocommunication and Broadcasting Antenna Systems Protocol
Attachment 2 - Policy PSD-DO008 (Antenna Systems)
Attachment 1 to Report CAO-019-23
Management Directive
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Coordinator at 905-623-3379 ext. 2131
Number:
NAn-nno
Title:
Attachment 1 to Report CAO-019-23
Radiocommunication and Broadcasting Antenna Systems Protocol.docx
Type:
Development
Sub -type:
General
Owner:
Planning and Infrastructure Services
Development Review Division
Approved By:
CAO
Approval Date:
December 18, 2023
Effective Date:
December 18, 2023
Revised Date:
December 4, 2023
Applicable to:
All Departments and Staff
Legislative or Administrative Authority:
1.1 Federal Jurisdiction
Telecommunication Antenna/Tower Systems are exclusively regulated by
Federal legislation under the Radiocommunication Act and administered by
Innovation, Science and Economic Development ("ISED") Canada, formally
known as Industry Canada. Therefore, legislation such as the Planning Act,
including zoning by-laws do not apply to these antenna systems. It is important
to understand that ISED Canada, while requiring proponents to follow municipal
consultation protocols, makes the final decision on whether or not an antenna
system can be constructed. The Municipality of Clarington (the "Municipality")
can only provide comments to ISED Canada. The Municipality also does not
have the authority to stop the construction of an antenna system.
1.2 Other Federal Jurisdiction
As a Federal undertaking, antenna systems must adhere to all applicable
Federal regulations and guidelines, including but not limited to:
• ISED Canada's Radiocommunication and Broadcasting Antenna
Systems Client Procedures Circular (CPC-2-0-03);
• ISED Canada's Conditions of Licence for Mandatory Roaming and
Antenna Tower and Site Sharing and to Prohibit Exclusive Site
Arrangements (CPC-2-0-17);
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• Health Canada's Safety Code 6 - Limits of human exposure to radio
frequency Electomagnetic Fields in the Frequency Range from 3 KHZ to
300 GHZ;
• National Building Code of Canada;
• Canadian Environmental Assessment Act; and
• Transport Canada's painting and lighting requirements for aeronautical
safety.
2. Purpose:
2.1. To maintain policies and procedures that are harmonized with ISED Canada
procedures and protocols for the installation of antenna systems, which
emphasize the following:
• To outline the Municipality's site selection, design guidelines and
consultation process for the installation and modification of cell towers
and other antenna installations covered by this protocol for
telecommunications facilities.;
• Encourage designs that integrate with existing and planned surrounding
land use and public realm and minimize visual impacts;
• To outline a municipal consultation process for the installation and
modification of cell towers and other antenna installations covered by
this protocol for telecommunications facilities;
• Provide a straight -forward, objective process for the installation of
antenna systems; and
• To enable the development of a high calibre wireless
telecommunications service in Clarington that ensure all residents are
connected.
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3. Scope:
3.1. This Protocol applies to anyone (referred to in this document as "the
proponent") who is planning to install or modify an antenna system, regardless
of the type of antennae and the type of installation. This includes
telecommunication carriers, businesses, governments, Crown agencies, and
the public. Anyone who proposes to use or own an antenna system must follow
this Protocol. The requirements also apply to those who install towers or
antenna systems on behalf of others or for leasing purposes ("third party tower
owners").
4. Definitions:
Amateur radio operator: is someone who uses equipment at an amateur radio station
to engage in two-way personal communications with other amateur operators on radio
frequencies assigned to the amateur radio service.
Antenna System shall mean an exterior transmitting device — or group of devices —
used to receive and/or to transmit radio frequency (RF) signals, microwave signals, or
other federal ly-licenced communications energy transmitted from, or to be received by,
other antennas. Antenna Systems include the antenna, and may include a supporting
tower, mast or other supporting structure, and an equipment shelter. This protocol most
commonly refers to the following two types of Antenna Systems:
Freestanding Antenna System: a structure (e.g., tower or mast) built from the
ground for the expressed purpose of hosting an Antenna System or Antenna
Systems;
Building/Structure-Mounted Antenna System: an Antenna System mounted
on an existing structure, which could include a building wall or rooftop, a light
standard, water tower, utility pole or other.
Non -Tower Structures shall mean structures that camouflage or conceal the
presence of antennas or towers such as flagpoles, water towers, church steeples,
streetlights, artificial trees and other everyday features.
Co -location shall mean the placement of antennas and equipment operated by one or
more proponents on a telecommunications Antenna System operated by a different
proponent, thereby creating a shared facility.
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Equipment Shelter shall mean a structure containing equipment necessary to transmit
and receive signals.
Freestanding Antenna System shall mean a structure (tower, mast, etc.) built from
the ground for the expressed purpose of hosting an Antenna System(s).
Height shall mean the height of an antenna system measured from the lowest ground
level at the base, including the foundation, to the tallest point of the antenna system.
Depending on the particular installation, the tallest point may be an antenna, lightning
rod, aviation obstruction lighting or some other appurtenance. Any attempt to artificially
reduce the height (addition of soil, aggregate, etc.) will not be included in the
calculation or measurement of the height of the antenna system.
Tower Facility shall mean the support structure, antenna systems foundations, and
fenced compound enclosing the antenna system.
5. Exclusions
5.1. Excluded Structures
The following types of antenna system installations or modifications are excluded by
ISED Canada from the requirement to consult with the public and the requirement to
submit a formal antenna system proposal to the Municipality for review:
a. New Antenna Systems: where the height is less than 15 metres above ground
level. This exclusion does not apply to antenna systems to be used by
broadcasting undertakings, telecommunications carriers or third -party tower
owners;
b. Existing Towers: modifications may be made, or the tower may be replaced, to
facilitate sharing or the addition of antennas, provided that the total height
increase is no greater than 25% of the height of the initial antenna system
installation. Any modifications resulting in the maximum tower height exceeding
15m will no longer be considered exempt under Section 5.1. No increase in
height may occur within one year of completion of the initial construction;
c. Non -Tower Structures: antennas on buildings, water towers, lamp posts, etc.
may be installed provided that the height of the structure is not increased by
more than 25%; and
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d. Temporary Antenna Systems: used for special events or emergency operations
and must be removed three months after the start of the emergency or special
event.
e. No consultation is required prior to performing maintenance on an existing
antenna system.
Individual circumstances vary with each antenna system installation and modification,
and the exclusion criteria should be applied in consideration of local circumstances.
Consequently, it may be prudent for the proponent to consult even though the proposal
meets an exclusion noted above. Therefore, when applying the criteria for exclusion,
proponents should consider such things as:
• the antenna system's physical dimensions, including the antenna, mast, and
tower, compared to the local surroundings;
• the location of the proposed antenna system on the property and its proximity to
neighbouring residents;
Transport Canada's marking and lighting requirements for the proposed
structure.
Proponents who are not certain if their proposals are excluded, or whether consultation
may still be prudent, are advised to contact Planning and Infrastructure Services.
6. Siting on Municipally Owned Properties
6.1. Any request to install an antenna system on lands owned by the Municipality
shall be made to the Director of Planning and Infrastructure Services (or
designate). If the proposed location is acceptable in principle, the Director (or
designate) will ask the requestor to continue with the process in accordance
with this Protocol.
6.2. Proponents must still submit a formal request to the Municipality of Clarington
in accordance with this Protocol and follow the public consultation process in
accordance with Section 9 of this Protocol, unless the proposal meets the
exclusion criteria under Section 5 of this protocol.
6.3. Notwithstanding the public consultation requirements outlined in Section 9 of
this Protocol, the Director (or designate) shall circulate the proposal for
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information to the Mayor and Councillor(s) for the ward in question. Following
that, broader public circulation and content of the notice may be required.
7. Site Selection for New Antenna Systems
The location and design guidelines outlined in this section are established to
encourage proponents to select sites that minimize the number of tower and antenna
facilities erected in the Municipality and to ensure that selected sites minimize visual
impacts on the surrounding area.
7.1. Co -location
Before submitting a proposal for an Antenna System on a new site, the proponent must
explore the following options:
a. Consider sharing, modifying or replacing an existing Antenna System structure.
b. Consider using any feasible existing infrastructure in the area, including but not
limited to, rooftops, water towers, utility poles or light standards.
Proponents shall demonstrate efforts made for co -location.
7.2. Preferred Locations
Where co -location on an existing Antenna System or structure is not possible,
proponents are encouraged to:
a. Consider the use of Municipally -owned lands and/or facilities, where
technically feasible, and acceptable to the Municipality.
b. Select sites for new towers that are within industrial, commercial, or non-
residential areas, and/or that maximize the distance from residential areas,
listed and designated heritage buildings and sites, and sensitive uses, and that
do not interfere with traffic flows.
C. Provide new towers with co -location capabilities. Proponents should make all
reasonable efforts to consider co -location in their proposal.
d. On undeveloped sites, locate the structure and equipment shelter so as not to
preclude future development opportunities for the site.
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7.3. Discouraged Locations
The Municipality discourages the installation of new antenna systems in the following
locations:
a. Residential areas except where located on high rise buildings or if needed for
emergency service or municipal operations.
b. On sites of topographical prominence or located in such a manner that would
obscure public views and vistas.
c. Within or adjacent to environmentally sensitive lands.
d. On, or immediately adjacent to, Heritage Properties or within Heritage
Conservation Districts.
e. Where the future land use has not been determined or in locations that would
preclude the development or redevelopment of the area.
If no solution is available to meet service demands other than in a location discouraged
by the Municipality, the proponent shall provide a detailed rationale for the necessity of
the proposed location in the Site Selection/Justification Report submitted to the
Municipality (as noted in Section 8.3).
7.4. Site Design and Layout
7.4.1. Antenna Systems
Where a new antenna system must be constructed, proponents shall use the following
design guidelines to ensure the facility is appropriately designed and sited to minimize
visual impacts on the surrounding area.
a. The design should accommodate for future co -location of additional carriers,
where appropriate;
b. Stealth techniques, such as flagpoles, clock towers, trees, light poles, etc.,
should be considered and used where appropriate and in harmony with the
context of the surrounding area;
C. Monopole towers with antennas shrouded or flush mounted are preferred,
particularly when the tower is proposed in or near residential areas;
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d. Equipment shelters should be designed and landscaped in a manner that is
compatible and sensitive to the character of the surrounding area in order to
mitigate the visual impact;
e. Make best effort to preserve existing vegetation and/or provide planting of
trees and shrubs around the perimeter fencing to mitigate the visual impact of
the antenna system and equipment shelter;
Towers should have non -reflective surfaces and be painted with neutral
colours that blend with the surrounding landscape, unless Transport Canada
requires the use of other materials or colours (e.g., for aeronautical safety
purposes);
g. Towers should not be illuminated, unless required by Transport Canada;
h. Towers and their related components should have no adverse effects on
natural heritage features, hydrologically sensitive features or areas prone to
natural hazards, and proponents must adhere to the policies within the
Municipality's Official Plan that pertain to the protection of the natural
environment.
Only signage directly related to an antenna system as required by ISED
Canada shall be permitted. No third -party advertising or promotion is permitted
on a tower facility, unless approved by the Municipality; and,
Towers and antennas that are attached or adjacent to existing buildings,
including rooftop installations, should be screened and/or designed to
complement the architecture of the building with respect to form, materials and
colour.
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7.4.2. Structure/Building-mounted Antenna Systems
Where a new antenna system must be constructed on rooftops or existing structures,
proponents shall use the following design guidelines to ensure the facility is
appropriately designed and sited to minimize visual impacts on the surrounding area.
a. Wall mounted antenna on the side of a building are discouraged below the roof
but may be permitted subject to appropriate design. Wall mounted antenna on
penthouses and stairwells above the roof are preferred;
b. Utilizing alternative tower structures;
C. New antennas should have a maximum height of 6 metres above the highest
point of the building or existing structure and it should be setback a minimum
of 3 metres from the roof edge on a building;
d. Equipment shelters on roof tops should be setback from the roof edge as
appropriate with appropriate consideration of the structural design of the roof;
e. The colour and architectural style of the antenna and equipment shelter shall
blend in with the building or structure;
If an equipment shelter is aboveground and related to a roof -top antenna then
the architecture of the equipment shelter must reflect appropriate urban design
considerations related to the area within which it is located (e.g. pitched roof,
brick if in a residential area); and,
g. Locations and heights that are in compliance with Transport Canada's
requirements relative to the Oshawa Executive Airport.
7.5. Amateur Radio Operators in Residential Areas
The following location and design guidelines apply to amateur radio operators
proposing the installation of new radiocommunication antenna systems in residential
neighbourhoods.
a. The antenna system should be located in the rear yards of properties. Avoid
locating these systems in front or flankage side yards, or on environmentally
sensitive lands, designated heritage sites and within a designated heritage
conservation district.
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b. The height of the antenna system should not exceed 15.0 metres above
ground level and the width should not exceed 3.0 metres at any point.
C. No part of the antenna system should be located within 1.2 metres of any lot
line.
d. When located on a roof of a building or structure, the antenna system should
only be located on that part of the roof closest to the rear yard.
e. Non -reflective surfaces and neutral colours that blend with the surrounding
area should be used.
No part of the antenna system shall include or be used for graphics, signage,
flags, or lighting.
8. Pre -consultation with Municipality
Proponents are required to have a preliminary consultation (known as a "Stage 1" pre -
consultation) with the Planning and Infrastructure Services Department prior to
submitting a formal request to install an antenna system unless it is an excluded
structure in Section 5. This initial contact will allow the proponent to meet with staff to
discuss the proposal, including the rationalization behind the site selection.
During this meeting, Municipal staff will provide preliminary input and comments
regarding the proposal such as, but not limited to, land use compatibility, potential
impacts on high profile and sensitive areas, alternative sites, aesthetic or landscaping
preferences and other agencies to be consulted.
This meeting will also provide an opportunity for Municipal staff to inform the proponent
of the formal consultation process outlined herein and to advise on the notification
process for this proposal.
The proponent is required to consult with adjacent municipalities that are located within
500 metres, measured from the tower base, or the outside perimeter of the supporting
structure, whichever is greater. The proponent shall provide written confirmation of this
consultation to the Director of Planning and Infrastructure Services.
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8.1. Pre -consultation Meeting Requirements
The following information must be provided to the Planning and Infrastructure Services
Department, to the attention of the Director (or designate) prior to scheduling a pre -
consultation meeting:
a. Cover letter describing the rationale for the proposed location and other
potential sites;
b. Aerial photos of the potential sites for the antenna system;
C. Draft site plan or survey plan of the subject property showing the location of
the proposed antenna system in relation to the site and/or buildings on the
property;
d. Elevation drawings of the proposed antenna system, height and colour;
e. Photo Simulations showing the proposed antenna system structure in four
different directions, and,
Anticipated coverage and capacity (as a result of installation).
8.2. Pre -consultation Summary
Following the pre -consultation meeting, the Director (or designate) will provide the
proponent with a letter outlining the Municipality's requirements and summarizing the
results of the pre -consultation meeting. The summary letter will generally provide:
a. The Municipality's formal submission requirements as set out in Section 8.3;
b. A list of plans and studies that may be required;
c. A list of municipal departments and agencies to be consulted;
d. An indication of the Municipality's preferences regarding location and design
guidelines for the site(s) under discussion; and,
e. Confirmation of the notification requirements for the proposal, following
consultation with the Mayor and Ward Councillors.
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8.3. Formal Submission Requirements
For the purposes of administration and processing, proponents will be required to
complete an application for site plan approval. The proponent must submit the
following materials to the Planning and Infrastructure Services to the attention of the
Director (or designate) with the appropriate fees in addition to the materials outlined at
the pre -consultation meeting and outlined in the summary notes. Such applications are
not processed under Section 41 of the Planning Act.
New Freestanding Antenna Systems
All proposals for new Freestanding Antenna Systems, where consultation with the
Municipality is required by ISED, will include the following information:
a. A completed Radiocommunication and Broadcasting Antenna System
application form and applicable fees;
b. A Site Selection/Justification Report prepared by a qualified professional, such
as a land use planner or engineer. The report should identify all antenna
systems within the vicinity of the proposed location. It should also include
details with respect to the coverage and capacity of the existing antenna
systems in the surrounding area and provide detailed evidence as to why co -
location on an existing antenna system is not a viable alternative to the
construction of a new tower facility and compliance with Health Canada's
Safety Code 6 shall be addressed in the justification;
C. A site plan showing the subject property, including the existing property lines,
and/or the leased area (as applicable), site grading, existing and proposed
buildings, fences, buffering, existing and proposed landscaping, access,
parking and type and height of the proposed Freestanding Antenna System;
d. Pictures of the location and the proposed Freestanding Antenna System and
associated facilities superimposed on the picture from four directions; north,
south, east and west;
e. Two sets of stamped engineered drawings to identify the Freestanding
Antenna System design, this will be required to submit at time of entering into
a Letter of Undertaking with the Municipality;
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A map showing the horizontal distance between the Freestanding Antenna
System installation and the nearest residential zone and/or residential
dwelling;
g. A public notification package (as per Section 9);
h. A copy of the draft notice and the proposed date on which it will be distributed
(no sooner than 14 days from the date of request being submitted), if
applicable;
A copy of the draft notice sign to be posted on the subject property, if
applicable;
Photo Simulations show the proposed antenna system structure in four
different directions; and,
k. Any required technical reports, background information and other supporting
materials provided to the proponent during or after the pre -consultation
meeting.
Structure/Building-mounted Antenna Systems
All proposals for Antenna Systems on structures and buildings, where consultation with
the Municipality is required by ISED, will include the following information:
a. A plan showing the location proposed Antenna System and associated
facilities on the structure or building;
b. Building permits to be submitted in accordance with the Ontario Building Code,
and any relevant information that may be required by the Clarington Chief
Building Official (or Designate) if necessary; and,
C. Pictures of the structure or building with the proposed Antenna System and
associated facilities superimposed on the picture from four directions; north,
south, east and west.
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Coordinator at 905-623-3379 ext. 2131
Alterations to existing Antenna Systems
Where modifications to an existing Antenna System are proposed that are not
excluded from municipal consultation, amendment to the approved plans may be
required and the corresponding fee must be remitted.
8.4. Determination of Complete or Incomplete Application
Within 5 working days of the submission, a staff member will be assigned to the
application and confirm receipt. The Director (or designate) will determine whether the
required antenna system documentation is deemed complete or incomplete.
If the required materials listed in Section 8.3 of this Protocol are not complete or
provided to the satisfaction of the Director (or designate), the application will be
deemed incomplete and the official commencement of the 120 day consultation
process will not commence. The Director (or designate) will notify the proponent of the
outstanding items to be addressed.
When the application is deemed complete by the Director (or designate), the 120 day
consultation process will officially commence, and the Director (or designate) will:
a. notify the proponent that the application has been deemed complete and
application the proponent to initiate the required public consultation process;
b. notify the Mayor and Ward Councillors of the complete application; and,
C. circulate the proposal to the applicable municipal departments and agencies
for review and comment.
9. Public Consultation
9.1. Public Consultation Requirements
Where a Antenna System Review Process is required, the proponent must carry out
public consultation in accordance with this Protocol.
The proponent must not initiate public notification or consultation for an antenna
system proposal until a formal submission has been made to the Municipality and
written confirmation from the Director (or designate) to proceed with public notification
and consultation has been provided.
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Management Directive ciffbooll
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Coordinator at 905-623-3379 ext. 2131
The proponent shall be responsible for all costs associated with public notification and
consultation.
9.2. Public Notification Requirements
The proponent is to distribute the public notification packages by mail to the following
recipients:
a. All property owners and resident associations within a radius of the following:
Within an Urban Boundary: The greater of 150 metres or three times the
tower height, measured from the tower base or the outside perimeter of the
supporting structure. For the purpose of this requirement, the outside
perimeter begins at the furthest point of the supporting mechanism, such as
the outermost guy line, building edge, face of the self-supporting tower, etc.
Outside an Urban Boundary: 500 metres. For the purpose of this
requirement, the outside perimeter begins at the furthest point of the
supporting mechanism, such as the outermost guy line, building edge, face
of the self-supporting tower, etc.;
b. The Mayor and WardCouncillors in which the proposed antenna system is
located;
c. The Municipal Clerk (or designate); and,
d. Adjacent municipalities within 500 metres of the proposed tower facility.
e. Proponents are also required to send a copy of the public notification package
to the Director (or designate).
9.3. Public Notification Package Requirements
a. A location map, including the address, clearly indicating the exact location of the
proposed antenna system in relation to the surrounding properties and streets;
including a letter size (8.5" x 11 ") copy of the site plan submitted with the
application;
b. A physical description of the proposed antenna system including the height,
dimensions, tower type/design, any antenna(s) that may be mounted on the
tower, colour and lighting;
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Management Directive Clff*MR
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Coordinator at 905-623-3379 ext. 2131
c. An elevation plan of the proposed tower facility;
d. Colour simulated images of the proposed tower facility;
e. The proposed antenna system's purpose, the reasons why existing towers or
other infrastructure cannot be used, a list of other structures that were
considered unsuitable, and future sharing possibilities for the proposal;
f. An attestation that the general public will be protected in compliance with Health
Canada's Safety Code 6 including combined effects within the local radio
environment at all times;
g. Address, location (including a map) and timing of the public information centre, if
applicable;
h. Information on how to submit written public comments to the Applicant and the
closing date for submission of written public comments;
Reference to the Municipality of Clarington's Radiocommunication and
Broadcasting Antenna Systems Protocol and where it can be viewed
(www.clarington.net);
j. The following sentences regarding jurisdiction:
"Telecommunication tower/antenna systems are regulated exclusively by
Federal Legislation under the Federal Radiocommunication Act and
administered by Innovation, Science and Economic Development Canada.
Provincial legislation such as the Planning Act, including zoning by-laws,
does not apply to these facilities. The Municipality of Clarington is
participating in land -use consultation pursuant to Issue 5 of I Innovation,
Science and Economic Development Canada's CPC 2-0-03. In the case of
a dispute between the proponent and the Municipality, a final decision will
be made by ISED";
k. Notice that general information relating to antenna systems is available on
Innovation, Science and Economic Development Canada's Spectrum
Management and Telecommunications website ( www.ised-isde.canada.ca/);
I. The name and telephone number of a contact person employed by the
proponent and the municipal contact person; and,
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Management Directive Clff*MR
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Coordinator at 905-623-3379 ext. 2131
m. Closing date for submission of written public comments.
9.4. Public Notice Sign
Unless otherwise determined through pre -consultation, the proponent shall erect a sign
on the property notifying the public of the proposal to establish an antenna system on
the subject property. The sign shall be erected on the property so that it is clearly
visible and legible from the street(s) - on all frontages.
The sign shall be professionally prepared and its size shall be a minimum of 1.2 metres
by 1.2 metres and located a minimum of 1.0 metre and a maximum of 1.8 metres from
the ground. However, the size of the sign shall not exceed 2.4 metres in height by 1.2
metres in width unless otherwise specified through pre -consultation. The erection of
the notice sign should be coordinated with the distribution of the public notification
packages.
Photographs showing the sign posted and the date on which it was erected on the
subject property shall be submitted to the Director (or designate) within ten days after
the sign has been erected.
The sign shall remain on the subject property for the duration of the public consultation
process. The proponent shall be responsible for removing the sign no later than 21
days after the completion of the consultation process.
9.5. Public Information Centre
The Public Information Centre (PIC) shall be held no sooner that 30 days and no later
than 45 days of the notice being mailed, or hand delivered. The format of the PIC may
be determined by the proponent however the date, time and location for the PIC shall
be agreed upon by the Municipality and the proponent.
Staff from the Planning and Infrastructure Services Department shall attend the Public
Information Centre for observation purposes only.
The type of public meeting to be conducted (open house, drop -in, town hall or virtual
format) is up to the discretion of the Proponent, however, the proponent shall adhere to
the following requirements when organizing and convening a Public Information
Centre:
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Management Directive Clff*MR
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a. The Public Information Centre shall be open and accessible to all members of
the public and local stakeholders.
b. An appropriate date, time and location for the Public Information Centre will be
determined in consultation with the Municipality and the Proponent.
C. The duration of the Public Information Centre shall be a minimum of 2 hours.
d. Two display panels, at a minimum, containing a site plan drawing and colour
photographs of the subject property with superimposed images of the
proposed antenna system shall be displayed at the Public Information Centre.
e. The proponent shall provide information regarding the tower proposal,
including the purpose of the tower, general information relating to Health
Canada's Safety Code 6 and a clear statement indicating that
telecommunication tower/antenna facilities are exclusively regulated by
Federal legislation under the Radiocommunication Act and administered by
Innovation, Science and Economic Development Canada; Provincial
legislation such as the Planning Act, including zoning by-laws, does not apply
to these facilities. The Municipality of Clarington is participating in land -use
consultation pursuant to Issue 5 of Innovation, Science and Economic
Development Canada's CPC 2-0-03.
Public notification packages including a public comment sheet shall be made
available for attendees.
g. Closing date for written public comment Industry s shall be clearly announced
at the Public Information Centre.
h. A record of all names, addresses, email addresses and phone numbers of the
attendees shall be retained, subject to applicable privacy laws in respect of
personal information.
9.6. Responding to the Public
The proponent is to address all applicable concerns, make all efforts to resolve them
in a mutually acceptable manner and must keep a record of all associated
communications. If the public or Director (or designate) raises a question, comment or
concern relating to the tower facility, as a result of the public consultation process, the
proponent is required to:
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Management Directive ciffbooll
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131
a. Respond to the party in writing within 14 days by acknowledging receipt of the
question, comment or concern and keep a record of the communication.
b. Address, in writing, all applicable concerns within 30 days of receipt or explain
why the question, comment or concern is not, in the view of the proponent,
applicable and clearly indicate that the party has 21 days from the date of the
correspondence to reply to the proponent's response.
C. In the case where the party responds within 21 days, the proponent shall
address all applicable concerns within 21 days, either in writing, by contacting
the party by telephone or engaging the party in an informal meeting.
9.7. Closing Date for Written Public Comments
The closing date for submission of written public comments shall not be less than:
a. 14 days after the Public Information Centre, where a public information
session is required; or
b. 30 days where a Public Information Centre is not required.
10. Post Consultation
10.1. Consultation Summary Package
The proponent shall provide to the Director (or designate) a package summarizing the
results of the public consultation process which shall include the following information:
a. Attendance list and contact information from the Public Information Centre (if
applicable).
b. All written public comments and/or concerns received regarding the proposal.
c. The proponent's responses to the public comments and/or concerns, outlining
how the concerns were or will be addressed, or alternatively, by clearly
indicating why such concerns are not applicable.
d. Details of any modifications to the proposal, including revised plans and
drawings, if applicable.
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Management Directive Clff*MR
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A recirculation of the public notification packages will be required if the proposed
antenna system has been relocated as a result of the initial public consultation
process.
10.2. Municipal Comment Letter on Proposal
The Director of Planning and Infrastructure Services will issue to ISED, the proponent
and Mayor and Ward Councillor a letter outlining one of the following:
a. Concurrence;
b. concurrence with conditions; or
C. non -concurrence.
10.3 Post -Consultation Construction Time Limit
The construction of an antenna system must be completed within three years of the
conclusion of consultation. After three years, previous consultations will no longer be
valid.
10.4 Letter of Undertaking
Letter of Undertaking is required in situations where:
a. a new, non -excluded Antenna System is constructed;
b. a new equipment shelter is to be constructed on a roof -top; and,
C. a new equipment shelter is to be constructed to accommodate co -location on
an existing Antenna System.
When the Municipality is satisfied with the site location, layout and design, the
proponent will provide a Letter of Undertaking, in the Municipality's prescribed format,
to address the following issues as they are applicable:
a. Site Plan and Landscaping drawings;
b. Building Permits;
C. Entrance Permits from the road authority;
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Management Directive Clff*MR
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Coordinator at 905-623-3379 ext. 2131
d. Sign Permits from the Municipality of Clarington;
e. Security deposits for site works;
Road widenings and easements;
g. A commitment to remove an Antenna System within two years of it no longer
being in use;
A commitment to accommodate other future antennas on site where feasible;
Provide two sets of stamped engineering drawings to identify the Antenna
System and associated facilities on the structure or building and anything
required by the Chief Building Official; and
Other conditions as required.
11 Timeframes
11.3 Consultation Timeframes
The consultation process and the decision from the Municipality of Clarington should
be completed within 120 days from the date the municipality deems the application
complete.
Appendix 2 of this Protocol contains a flow chart of the consultation processes.
11.4 Supplementary Public Consultation
Where the consultation process has not been concluded and 270 days have elapsed
from the time of the public notification packages being sent, the proponent may be
required to carry out a supplementary public consultation process, if requested by the
Director (or designate).
11.5 Redundant Antenna Systems
The Director (or designate) may issue a request to a network operator to clarify that a
specific Antenna System is still required to support communication network activity.
The network operator will respond within 30 days of receiving the request and will
provide any available information on the future status or planned decommissioning of
the Antenna System.
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Management Directive Clff*MR
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131
Where the network operator concurs that an Antenna System is redundant, the
network operator and the Municipality will mutually agree on a timeframe to remove the
system and all associated buildings and equipment from the site. Removal will occur
no later than 2 years from when the Antenna System was deemed redundant.
12 Roles and Responsibilities:
12.3 Role of Municipality of Clarington
The role of the Municipality of Clarington as the Land Use Authority (LUA) is to
communicate to proponents the planning priorities and other characteristics of the
Municipality that are relevant to the antenna system proposal. In addition, the
Municipality advises the proponent on the public consultation requirements outlined in
this protocol. A formal decision on a proposal shall be provided by Municipal Council.
12.4 Designated Official for Processing Antenna System Proposals
For the purpose of this Protocol, the designated official for the Municipality of
Clarington having the authority to administer this Protocol is the Director, Planning and
Infrastructure Services (or designate). All correspondence and materials submitted as
part of the consultation process shall be addressed to the attention of the Director (or
designate).
13 Inquiries:
All inquiries regarding Attachment 1 to Report CAO-019-23 Radiocommunication and
Broadcasting Antenna Systems Protocol.docx should be sent to
Planning@clarington.net.
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Management Directive ciff;W4011
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Coordinator at 905-623-3379 ext. 2131
13 Revision History:
Date
Description of Changes
Approved By
November 25,
First Approved
Council
2002
July 2, 2013
Advancement in the the wireless
Council
telecommunication technology
landscape required adjustment -
Report PSD-041-13 provides an
overview of the changes
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Management Directive ciffbooll
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Coordinator at 905-623-3379 ext. 2131
Appendix 1:
Public Notice Sign Wording
Public Notice - Cell Tower
[Name of Proponent] is proposing to locate a telecommunication tower/antenna facility, being
[#] metres ([#] feet) in height, on this property.
(If applicable) A Public Information Centre is scheduled on [date of meeting] from [start time] to
[end time] at [location of meeting].
Public comment is invited.
The closing date for submission of written comments is [applicable closing date].
For further information, contact [Applicant's name, phone number and e-mail address].
Telecommunication tower/antenna systems are regulated exclusively by Federal Legislation
under the Federal Radiocommunication Act and administered by ISED. Provincial legislation
such as the Planning Act, including zoning by-laws, does not apply to these facilities. The
Municipality of Clarington is participating in land -use consultation pursuant to Issue 5 of ISED
CPC 2-0-03. In the case of a dispute between the proponent and the City, a final decision will
be made by ISED
[Municipal and ISED contact information]
Page 24 of 25
reconsultation Meeting
Formal Submission
Municipality Reviews
quest for Completeness
Complete Request
Proponent is notfied by
the Municipality to
proceed with the
distribution of the public
notification packages, and
erect the notice sign
If applicable, Proponent
convenes Public
Information Centre
Proponent responds to all
questions, comments and/
or concerns by the public
Proponent provides
summary package to the
Municipality
Desicion made by the
Director of Planning and
Infrastructure Services (or
Designate)
Concurrence with or
without conditions
Director (or Designate)
provides letter to
Proponent and Industry
Canada
Incomplete Request
Proponent submits
required information
Non -Concurrence
Proponent modifies the Proponent advises
proposal Industry Canada of
Impasse
Dispute resolutiuon
process
Industry Canada makes
final decision
Proponent decides to
relocate proposal on
different property
location
{
Attachment 2 to Report CAO-019-23
PLANNING SERVICES DEPARTMENTAL POLICY
SUBSECTION: DEVELOPMENT GENERAL
PSD-DG008
APPROVED BY: Council
INTRODUCTION:
SUBJECT: ANTENNA SYSTEMS
DATE APPROVED: REVISED:
November 25, 2002 July 2, 2013
In order to keep pace with the demand for telecommunications service, there has been an increase in the
number of telecommunications towers erected across the Municipality of Clarington and more are
anticipated in the coming years.
Industry Canada, the approval authority for regulating antenna systems, ensures that municipalities are
consulted prior to the erection of towers and significant antenna structures unless the proposal falls within
the exclusion criteria of the Industry Canada procedures. The role of the Municipality of Clarington is to
provide comments with respect to land use compatibility and, where required, issue a letter of
concurrence or non -concurrence regarding a specific proposal. The Municipality has no constitutional
authority to regulate or prohibit telecommunications facilities.
PURPOSE:
To maintain policies and procedures that are harmonized with Industry Canada procedures and protocols
for the installation of antenna systems, which emphasize the following:
• Minimize the number of new antenna sites by encouraging co -location;
a Encourage designs that integrate with existing and planned surrounding land use and public realm
and minimize visual impacts;
• Allow input from the public; and
e Provide a straight -forward, objective process for the installation of antenna systems.
POLICIES:
1. Definitions
Antenna System shall mean an exterior transmitting device — or group of devices — used to receive
and/or to transmit radio -frequency (RF) signals, microwave signals, or other federally-licenced
communications energy transmitted from, or to be received by, other antennas. Antenna Systems
include the antenna, and may include a supporting tower, mast or other supporting structure, and an
equipment shelter.
Alternative Tower Structures shall mean man-made support structures that camouflage or conceal the
presence of antennas or towers such as flagpoles, clock towers, church steeples, street lights, artificial
trees and other everyday features.
Co -location shall mean the placement of antennas and equipment operated by one or more
proponents on a telecommunications Antenna System operated by a different proponent, thereby
creating a shared facility.
Equipment Shelter shall mean a structure containing equipment necessary to transmit and receive
signals.
Freestanding Antenna System shall mean a structure (tower, mast, etc) built from the ground for the
MUNICIPALITY OF CLARINGTON
PLANNING SERVICES DEPARTMENT
Page I
SUBSECTION: DEVELOPMENT GENERAL SUBJECT: ANTENNA SYSTEMS
PSD-DG008
APPROVED BY: Council DATE APPROVED: REVISED:
November 25, 2002 July 2, 2013
express purpose of hosting an Antenna System(s)I
StructurelBuilding-Mounted Antenna System shall mean an Antenna System mounted on an existing
structure, which could include a building wall or rooftop, a light standard, water tower, utility pole or
other.
2. Site Selection For New Antenna Systems
a) The installation of new antenna systems is discouraged unless all other options within the
proponent's search area have been explored and are considered not viable. The preferred
methods of achieving additional capacity are:
i. Co -location on existing Freestanding Antenna Systems or StructuresiBuildings;
ii. Location on hydro transmission towers;
iii. Location of towers within or adjacent to hydro transmission corridors; and
iv. Use of Alternative Tower Structures.
b) Antenna Systems shall be located in a manner that minimizes visual impacts. When locating a
new antenna system, the following shall be considered:
i. There shall be no negative impact on.significant natural features or hazard land areas;
ii. Distances shall be maximized from residential areas, community and institutional uses,
historical downtown areas, and waterfront areas;
iii. Terminal vistas from existing and future roads and areas of topographical prominence will be
avoided;
iv. Locations and heights within urban areas or hamlets where Transport Canada will require
lighting the tower should be avoided;
v. Towers shall not be located on properties within the urban areas where development or
redevelopment is contemplated as a present or future land use within the Clarington Official
Plan;
vi. Alternative Tower Structures should be used wherever possible, particularly in urban and
hamlet areas; and
vii. Towers shall generally be setback 100 metres from any residential building.
c) Telecommunication facilities shall not be permitted on private property that is only accessible by an
unopened road allowance.
3. Site Design and Layout
a) New Telecommunication Facilities
The following shall be considered in the site design and layout of new antenna systems:
i) Planting of trees and shrubs around the perimeter fencing to mitigate the visual impact of the
antenna system and equipment shelter;
ii) An identification sign identifying the name and contact information of the carrier(s) must be
installed and maintained at the location of the antenna system in compliance with the Sign B
MUNICIPALITY OF GLARINGTON
PLANNING SERVICES DEPARTMENT
Page 2
SUBSECTION: DEVELOPMENT GENERAL SUBJECT: ANTENNA SYSTEMS
PSD-D0008
APPROVED BY: Council DATE APPROVED: REVISED:
November 25, 2002 July 2, 2013
law, subject to the issuance of a sign permit from the Municipality of Clarington; and
iii) Where alternative tower structures are not feasible, antenna systems and equipment shelters
shall blend in with the characterbf the surroundings, including both colour and design.
b) Roof Tops or Existing Structures
When locating telecommunications facilities on rooftops or existing structures, carriers shall
endeavour to minimize the visual impacts of such facilities by considering the following:
i. Utilizing alternative tower structures;
ii. Screening should be provided such that the antenna system is not visible from the ground, to
the extent possible;
iii. Equipment shelters on roof tops should be setback from the roof edge not less than 5 metres
and
iv. The colour and architectural style of the antenna and equipment shelter should blend in with
the building or structure.
4. Other
a) Owners shall remove antenna systems that have not been in use for two years.
b) The Municipality will encourage buildings greater than 10 storeys to be designed to accommodate
antenna systems.
PROCEDURES FOR MUNICIPAL AND PUBLIC CONSULTATION
1. Pre -consultation
a) Prior to the installation of antenna systems, proponents are strongly encouraged to consult with
the Municipality's Planning Services Department, and Engineering Services Department to discuss
the site search area, site selection, including land use compatibility, sensitive visual areas and
vistas, existing and proposed land uses and other potential impacts. Consultation with the Chief
Building Official may also be required.
b) The proponent is required to consult with adjacent municipalities within 500 metres, measured
from the tower base, or the outside perimeter of the supporting structure, whichever is greater. The
proponent shall provide written confirmation of this consultation to the Director of Planning
Services.
2. Submission Requirements
For the purposes of administration and processing, proponents will be required to complete an
application for site plan approval. The application shall be submitted to the Municipality of Clarington
Planning Services Department with the appropriate fees. Such applications are not processed under
Section 41 of the Planning Act.
.MUNICIPALITY OF CLARINGTON
PLANNING SERVICES DEPARTMENT
Page 3
SUBSECTION: DEVELOPMENT GENERAL SUBJECT: ANTENNA SYSTEMS
PSD-DG008
APPROVED BY: Council DATE APPROVED: REVISED:
November 25, 2002 July 2, 2013
All proposals for new Freestanding Antenna Systems, where consultation with the Municipality is
required by Industry Canada, will include the following information:
i. Written justification from the proponent as to the need for the Antenna System and that the
proposed location for the new tower is the preferred alternative. Structure/Building-mounted-
Antenna Systems, Co -location, Alternative Tower structures and compliance with Health
Canada's Safety Code 6 shall be addressed in the justification;
ii. A site plan showing the subject property, including the existing property lines, and/or the
leased area (as applicable), site grading, existing and proposed buildings, fences, buffering,
existing and proposed landscaping, access, parking and type and height of the proposed
Freestanding Antenna System;
iii. Pictures of the location and the proposed Freestanding Antenna System and associated
facilities superimposed on the picture from four directions; north, south, east and west;
iv. Two sets of stamped engineered drawings to identify the Freestanding Antenna System
design; and
v. A map showing the horizontal distance between the Freestanding Antenna System installation
and the nearest residential zone and/or residential dwelling.
b) StructurelBuilding-mounted Antenna Systems
All proposals for Antenna Systems1on structures and buildings, where consultation with the
Municipality is required by Industry Canada, will include the following information:
L A plan showing the location of the proposed Antenna System and associated facilities on the
structure or building;
ii. Two sets of stamped engineered drawings to identify the Antenna System and associated
facilities on the structure or building and anything required by the Clarington Chief Building
Official; and
iii. Pictures of the structure or building with the proposed Antenna System and associated
facilities superimposed on the picture from four directions; north, south, east and west.
c) Alterations to existing Antenna Systems
Where modifications to an existing Antenna System are proposed, that are not excluded from
municipal consultation, an amendment to the approved plans may be required and the
corresponding fee must be remitted..
3. Public Consultation Process
a) Public consultation may not required by the Municipality in the following situations:
i) Roof top installations of Antenna Systems;
ii) Additions or modifications of existing Antenna Systems where the original height of the
structure is not being increased by more than 25% and where the existing Antenna System is
at least 15 metres in height; and
iii) Antenna Systems that are less than 15 metres above ground level.
MUNICIPALITY OF CLARINGTON
PLANNING SERVICES DEPARTMENT
Page �
SUBSECTION: DEVELOPMENT GENERAL SUBJECT: ANTENNA SYSTEMS
PSD-DG008
APPROVED BY: Council DATE APPROVED: REVISED:
November 25, 2002 July 2, 2013
The Director of Planning Services may also exempt the proponent from the public consultation
requirement following pre -consultation with the Planning Services Department and the proponent.
Exemptions will generally be considered where towers are proposed adjacent to 250 kv or 500 kv
hydro towers.
b) Required Public Consultation
Notice Requirements
For proposed new Antenna Systems or significant additions or modifications to Antenna
Systems, the proponent shall give written notice, by regular mail or hand delivered, to the
owners and/or tenants of the lands within the circulation area of the subject property or leased
area, adjacent Municipalities (where required), the Director of Planning Services, the Municipal
Clerk, and all Members of Clarington Council.
The circulation area for the notice is as follows:
® Within Urban Areas, except for — 120 metres or 4 times the height of the tower
Future Urban Residential Areas whichever is greater
In all other areas — 500 metres
Where the circulation area extends onto a property with multiple tenants or residents
(apartments, condominiums, commercial areas etc.) all of those tenants or residents must
be notified of the proposal.
The notice shall include the following information:
The location of the subject property, the leased area (if applicable) and the proposed
location of the Antenna System on the subject property;
A plan that shows the Antenna System type, height, design, colour, associated structures,
access locations and lighting;
Y A confirmation that the.Antenna System will comply with Health Canada's Safety Code 6,
which sets safe radiofrequency emission levels for these devices;
6 The rationale, including height and location requirements, of the proposed Antenna
System;
e Date, time and location of Public Information Centre;
C The name and telephone number of a contact person employed by the proponent and the
municipal contact person; and
6 A deadline date for the receipt by the proponent of public responses to the proposal.
The Municipality shall provide a mailing list to the proponent.
Public Information Centre
The Public Information Centre (PIC) shall be held no sooner than.30 days and no later than 45
days of the notice being mailed or hand delivered. The format of the PIC may be determined
by the proponent however the date, time and location for the PIC shall be agreed upon by the
Municipality and the proponent.
PLANNING SERVICES DEPARTMENT
MUNICIPALITY OF CLARINGTON
Page �
SUBSECTION: DEVELOPMENT GENERAL
PSD-DG008
APPROVED BY: Council
SUBJECT: ANTENNA SYSTEMS
DATE APPROVED: REVISED:
November 25, 2002 July 2, 2013
At the Public Information Centre the proponent shall be responsible for displaying all the
necessary drawings and pictures. Subsequent to the Public Information Centre the proponent
shall provide to the Planning Services Department the following:
• A record of names, addresses and telephone numbers of attendees;
• Notes of the meeting which include issues and concerns that were raised by the public; and
• A letter indicating how the proponent will address the concerns and issues raised by the
public at the PIC.
Staff from the Planning Services Department shall attend the Public Information Centre for
observation purposes only.
4. Approvals
a) Letter of Concurrence or Non -concurrence
The Director of Planning Services will issue to Industry Canada, the proponent and Members
of Clarington Council a Letter of Concurrence stating that the proponent has satisfactorily
consulted with the Municipality. Such letter will be provided within 60 days from the date the
application is submitted and deemed complete by the Planning Services Department (120 days
where public consultation is required} or, in the case where a Letter of Undertaking is required,
when a Letter of Undertaking has been completed to the Municipality's satisfaction.
ii. If the Municipality of Clarington is not satisfied with the proposal, then the Director of Planning
Services will issue a letter of non -concurrence to Industry Canada, the proponent and
Members of Clarington Council indicating the reasons why the Municipality is not satisfied with
the proposed Antenna System.
b) Letter of Undertaking
Letter of Undertaking is required in situations where:
• anew, non -excluded Antenna System is constructed;
• anew equipment shelter is to be constructed on a roof -top; and
• anew equipment shelter is to be constructed to accommodate co -location on an existing
Antenna System.
When the Municipality of Clarington is satisfied with the site location, layout and design, the
proponent will provide a Letter of Undertaking, in the Municipality's prescribed format, to
address the following issues as they are applicable:
• Site Plan and Landscaping drawings;
• Building Permits;
Entrance Permits from the road authority;
• Sign Permits from the Municipality of Clarington;
• Security deposits for site works;
MUNICIPALITY OF CLARINGTON
PLANNING SERVICES DEPARTMENT
Pape 4
SUBSECTION: DEVELOPMENT GENERAL SUBJECT: ANTENNA SYSTEMS
PSD-DG008
APPROVED BY: Council DATE APPROVED: REVISED:
November 25, 2002 July 2, 2013
a Road widenings and easements;
A commitment to remove an Antenna System within two years of it no longer in use;
A commitment to accommodate other future antennas on site where feasible; and
Other conditions as required.
MUNICIPALITY OF CLARINGTON
PLANNING SERVICES DEPARTMENT
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