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HomeMy WebLinkAbout2012-08-24 Minutes Clarington Older Adult Centre Board of Directors Minutes of the Meeting from Friday August 24th 2012 Voting members present: Steve Coles, Norma Evans, Don Welsh, Linda Duffie, Irene Gourlay, Josie Roberts, Elaine Spicer, Gary Bray, John Hutchings, Ron Hooper and Malcolm McCombe Non Voting Member present: Angie Darlison 1 .0 Call to Order. President Steve Coles called the meeting to order 2.0 Approval of the Agenda MOTION to approve the Agenda Moved by Linda Duffie Seconded Gary Bray Carried 3.0 Approval of the Previous Meeting Minutes from: Friday June 15th 2012 (Regular Board Meeting) Tuesday June 26th 2012 (Regular Board Meeting) Friday August 17th 2012 (Executive Meeting) MOTION to approve all of the minutes as presented Moved by Josie Roberts Seconded Linda Duffie Carried 4.0 Business Arising from the Previous Meeting 4.1 Report CSD-006-12 and Council Resolution. MOTION to move "In Camera'' Moved by Irene Gourlay Seconded Norma Evans Carried MOTION to move out of ''Camera'' Moved by Elaine Spicer Seconded by Gary Bray Carried MOTION that the discussed letters be forwarded to interested parties immediately. Moved by Linda Duffie Seconded John Hutchings Carried 5.0 Correspondence. 5.1 Ministry of Health and Long Time Care. Re: Staff Compensation 5.2 Ministry of Health and Long Term Care Re: EPC Funding 5.3 Municipality of Clarington Re: Parking concerns and the Strategic Plan. 5.4 Municipality of Clarington Re: Safe Communities Advisory Committee. MOTION that we recommend that the COAA should have a representative on this Committee and that we inform Pattie Barrie that Angie Darlison will be our representative. Moved by Josie Roberts Seconded by Elaine Spicer Carried 5.5 Ministry of finance Re: Voluntary Disclosure Submissions Angie explained that this was regarding the taxation of our employees and would now become part of our budget. MOTION to receive 5. 1, 5.2, 5.3, 5.4 and 5.5 as information Moved by Don Welsh Seconded by Josie Roberts Carried 6.0 Reports Before the reports were submitted, Ron Hooper said that the Council appreciated the participation of the COAA at the Mayor's Golf Tournament. He also reported that he had attended a meeting at AMO regarding the elderly that was very informative. 6.1 Presidents Report. Steve Coles report was circulated and he responded to questions. 6.2 Treasurers Report. This had been circulated via e mail prior to the meeting. Linda Duffie stressed that we are running at a profit and will meet all of our targets. MOTION To accept the Treasurers Report. Moved by Linda Duffie Seconded by John Hutchings Carried 6.3 Stall Report Angie stated that Tom and the Girls had covered extremely well for her during her vacation. Instead of using Snap for our upcoming Program particulars, we had used The Clarington Promoter because of the cheaper rate and greater circulation. Also it was printed locally. The roof was not yet completely finished, but it is now waterproof and there is no ongoing danger to members or staff. MOTION to accept all the reports given Moved by Irene Gourlay Seconded by Norma Evans Carried 7.0 Other Business, 7.1 It is full steam ahead for the upcoming Open House on Wednesday 7.2 Budget 2013 - the Executive Committee will act as the Budget Committee 7.3 Registration Processing Policy. After some discussion it was decided that the process would remain the same. 7.4 Steve Coles suggested that all Board members should look at the article, on the internet, from the Ottawa citizen regarding Senior Citizens. It appears that we are on the right track. 7.5 Kitchen Volunteers Update 7.6 ONCE AGAIN IT WAS STRESSED THAT MATTERS DISCUSSED AT BOARD MEETINGS WERE NOT TO BE MENTIONED OUTSIDE OF THE BOARD. ANGIE WOULD MAKE SURE THAT MEMBERS WILL BE MADE AWARE OF ALL ITEMS THAT MEMBERS NEED TO KNOW. 8.0 Adjournment. The motion to adjourn was proposed by Don Welsh.