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HomeMy WebLinkAbout2012-06-15 Minutes Clarington Older Adult Association Board of Directors Minutes of the Meeting of Friday June 15th 2012 Voting members present: Adrian Foster, Ron Hooper, Steve Coles, Norma Evans, Irene Gourlay, Linda Duffie, Cathie Ward, Don Welsh, Jim Boate, Joie Roberts, John Hutchings, Malcolm McCombe Non Voting members present: Angie Darlison, Skip Crosby 1 .0 President Steve Coles called the meeting to order 2.0 Approval of the Agenda Motion to approve the Agenda with the additions of 4.3 Mayors Golf Tournament, 5.3 Elder Abuse, 5.4 Open Spaces and 7.7 Cafe Flooring Moved by Irene Gourlay Seconded by Jim Boate Carried 3.0 Approval of the minutes of the May 18th, 2012 meeting of the Board of the COAA. Motion to approve the minutes of the May 18th, 2012 COAA meeting Moved by John Hutchings Seconded by Linda Duffie Carried 4.0 Business arising from the previous meeting. 4.1 Report CSD-006-12. Sub Committee (Jim Boate) Motion to send a letter to Council regarding our projected move Moved by John Hutchings Seconded by Irene Gourlay Carried Motion that we send a copy of the communication that we had sent to all members, to the members of the Liaison Committee Moved by Cathie Ward Seconded by Elaine Spicer Carried 4.2 Communication to all Membership Responses. Before reading selected responses, Angie D stressed that Board members must not discuss Board matters outside of the Board meetings, as it had become apparent that confidential matters had been leaked in the past and that this was completely inappropriate. Angie was requested to reply to the various letters in a generalized manner, to which she agreed. 4.3 Elder Abuse It was noted that this was Elder Abuse Month and that the COAA would be partnering up with Bethesda House for a BBQ downtown after the board meeting and asked all available members to attend. '/2 of the funds raised today will be donated back to the COAA with the other '/2 going to the Durham Elder Abuse Network. 4.4 Mayors Golf Tournament Malcolm McCombe raised the question that we send a foursome of golfers to the Mayors Tournament and that the COAA pay for their participation. He stated that as the surplus from this tournament will be given to the COAA, it would look very chintzy if we did not participate. He pointed out that our contribution would be largely repaid because it would increase the surplus of the tournament, which would then return to us. Angie explained that because our funds came from taxpayer dollars, we are not legally permitted to support any charitable causes. Adrian Foster said that COAA would not be judged to be miserly and that a number of previous beneficiaries had not participated. It was also pointed out that we will be donating pies for the dessert and also providing volunteers for various tasks on the golf course, including several Board members. 5.0 Correspondence. 5.1 Minister Responsible for Seniors Re: Thank You 5.2 George Krohn Re: Hampton Hall. 5.3 Elder Abuse 5.4 Municipality of Clarington RE: Open Spaces We will send two representatives to this meeting at the Town Hall to present the COAA point of view. Also Jim Boate will represent the Beech Street Spinners. Motion that Cathie Ward and Linda Duffie attend this meeting on behalf of the COAA Moved by Don Welsh Seconded Josie Roberts Carried 6.0 Reports 6.1 Treasurers Report Linda Duffie thanked Angie Darlison for circulating the Treasurers report by e mail. Overall it indicated that we are doing well financially. Motion to accept the Treasurers Report Moved by Linda Duffie Seconded by John Hutchings Carried 6.2 Presidents Report Angie Darlison and Steve Coles had met with Skip Crosby and Fred Horvath regarding the regarding the roof repairs at the Beech Centre. There may be equipment parked on the grass area during the work period, but that is not the responsibility of the COAA. Steve stated that he wished to thank the staff for all of their efforts necessitated by the closure of the Centre. i.e. finding accommodations for our programs, and for their participation in the rib Fest. He also thanked the volunteers who had helped. 7.0 Other Business 7.1 15th Anniversary Committee Update Josie Roberts, Don Welsh, Steve Coles and Irene Gourlay are involved for what will be a weeklong celebration planned for September of 2013. 7.2 Facility Closure (June 25th to July 20th) Staffing has been arranged and everything else is looked after. In case of emergency, with Angie Darlison being on vacation, Sharon has a phone. 7.3 One Million Dollar Neighbourhood Adrian Foster explained that ten participants will receive financial advice and guidance to help them improve their net worth, between them all by $1 ,000,000. They do, of course have to bare their financial details for public scrutiny. 7.4 Harassment Policy Don Welsh stated that one of our staff was being harassed by one or more of our neighbours and that even the Towns Arbourists had been harassed when they cut down one of our trees which had been severely damaged and needed to be cut down. While we do have a policy for dealing with this type of situation within the Beech centre, we do not have anything in place for the exterior of the property. Skip Crosby said that he would look into the legal side and get back to the Liaison Committee. Steve Coles wondered if we could get a restraining order to stop the one really difficult person from going on to the property. After more discussion it was agreed that this, and of course all Board matters should not be discussed outside of the Board Room. Angie Darlison had looked into our Bylaws and they stated that while all Councillors are to be welcomed as guests to our meetings, they should not be permitted to participate in any discussions.(Re Willie Woo and at our last meeting). 7.6 Cafe Flooring One of our members had spilled his soup onto the COAAZY cafe floor where it had caused considerable damage. The member, not named, had offered to have the floor redone and had provided a cheque for$4000 to cover the cost. Motion to thank this gentleman for his offer, which is accepted with thanks Proposed by Malcolm McCombe Seconded by Linda Duffie Carried 7.7 Staff Salaries Motion that the Executive Committee should meet at the Beech Centre at 8.30 on Monday 25th June so that increases could be implemented by 1 st July. Proposed by Don Welsh Seconded by Irene Gourlay Carried Motion that the Board should not meet in July or August except at the call of the Chair Proposed by Don Welsh Seconded by Irene Gourlay Carried John Hutchings proposed the Adjournment