HomeMy WebLinkAbout2012-06-15 Minutes Clarington Older Adult Association Board of Directors
Minutes of the Meeting of Friday June 15th 2012
Voting members present: Adrian Foster, Ron Hooper, Steve Coles, Norma
Evans, Irene Gourlay, Linda Duffie, Cathie Ward, Don Welsh, Jim Boate,
Joie Roberts, John Hutchings, Malcolm McCombe
Non Voting members present: Angie Darlison, Skip Crosby
1 .0 President Steve Coles called the meeting to order
2.0 Approval of the Agenda
Motion to approve the Agenda with the additions of 4.3 Mayors Golf
Tournament, 5.3 Elder Abuse, 5.4 Open Spaces and 7.7 Cafe Flooring
Moved by Irene Gourlay Seconded by Jim Boate
Carried
3.0 Approval of the minutes of the May 18th, 2012 meeting of the Board of
the COAA.
Motion to approve the minutes of the May 18th, 2012 COAA meeting
Moved by John Hutchings Seconded by Linda Duffie
Carried
4.0 Business arising from the previous meeting.
4.1 Report CSD-006-12. Sub Committee (Jim Boate)
Motion to send a letter to Council regarding our projected move
Moved by John Hutchings Seconded by Irene Gourlay
Carried
Motion that we send a copy of the communication that we had sent
to all members, to the members of the Liaison Committee
Moved by Cathie Ward Seconded by Elaine Spicer
Carried
4.2 Communication to all Membership Responses.
Before reading selected responses, Angie D stressed that Board
members must not discuss Board matters outside of the Board
meetings, as it had become apparent that confidential matters
had been leaked in the past and that this was completely
inappropriate. Angie was requested to reply to the various letters in
a generalized manner, to which she agreed.
4.3 Elder Abuse
It was noted that this was Elder Abuse Month and that the COAA
would be partnering up with Bethesda House for a BBQ downtown
after the board meeting and asked all available members to
attend. '/2 of the funds raised today will be donated back to the
COAA with the other '/2 going to the Durham Elder Abuse Network.
4.4 Mayors Golf Tournament
Malcolm McCombe raised the question that we send a foursome of
golfers to the Mayors Tournament and that the COAA pay for their
participation. He stated that as the surplus from this tournament will
be given to the COAA, it would look very chintzy if we did not
participate. He pointed out that our contribution would be largely
repaid because it would increase the surplus of the tournament,
which would then return to us. Angie explained that because our
funds came from taxpayer dollars, we are not legally permitted to
support any charitable causes. Adrian Foster said that COAA would
not be judged to be miserly and that a number of previous
beneficiaries had not participated. It was also pointed out that we
will be donating pies for the dessert and also providing volunteers
for various tasks on the golf course, including several Board
members.
5.0 Correspondence.
5.1 Minister Responsible for Seniors Re: Thank You
5.2 George Krohn Re: Hampton Hall.
5.3 Elder Abuse
5.4 Municipality of Clarington RE: Open Spaces
We will send two representatives to this meeting at the Town Hall to
present the COAA point of view. Also Jim Boate will represent the
Beech Street Spinners.
Motion that Cathie Ward and Linda Duffie attend this meeting on
behalf of the COAA
Moved by Don Welsh Seconded Josie Roberts
Carried
6.0 Reports
6.1 Treasurers Report
Linda Duffie thanked Angie Darlison for circulating the Treasurers
report by e mail.
Overall it indicated that we are doing well financially.
Motion to accept the Treasurers Report
Moved by Linda Duffie Seconded by John Hutchings
Carried
6.2 Presidents Report
Angie Darlison and Steve Coles had met with Skip Crosby and Fred
Horvath regarding the regarding the roof repairs at the Beech
Centre. There may be equipment parked on the grass area during
the work period, but that is not the responsibility of the COAA.
Steve stated that he wished to thank the staff for all of their efforts
necessitated by the closure of the Centre. i.e. finding
accommodations for our programs, and for their participation in the
rib Fest. He also thanked the volunteers who had helped.
7.0 Other Business
7.1 15th Anniversary Committee Update
Josie Roberts, Don Welsh, Steve Coles and Irene Gourlay are
involved for what will be a weeklong celebration planned for
September of 2013.
7.2 Facility Closure (June 25th to July 20th)
Staffing has been arranged and everything else is looked after. In
case of emergency, with Angie Darlison being on vacation, Sharon
has a phone.
7.3 One Million Dollar Neighbourhood
Adrian Foster explained that ten participants will receive financial
advice and guidance to help them improve their net worth,
between them all by $1 ,000,000. They do, of course have to bare
their financial details for public scrutiny.
7.4 Harassment Policy
Don Welsh stated that one of our staff was being harassed by one
or more of our neighbours and that even the Towns Arbourists had
been harassed when they cut down one of our trees which had
been severely damaged and needed to be cut down. While we do
have a policy for dealing with this type of situation within the Beech
centre, we do not have anything in place for the exterior of the
property. Skip Crosby said that he would look into the legal side and
get back to the Liaison Committee. Steve Coles wondered if we
could get a restraining order to stop the one really difficult person
from going on to the property. After more discussion it was agreed
that this, and of course all Board matters should not be discussed
outside of the Board Room. Angie Darlison had looked into our
Bylaws and they stated that while all Councillors are to be
welcomed as guests to our meetings, they should not be permitted
to participate in any discussions.(Re Willie Woo and at our last
meeting).
7.6 Cafe Flooring
One of our members had spilled his soup onto the COAAZY cafe
floor where it had caused considerable damage. The member, not
named, had offered to have the floor redone and had provided a
cheque for$4000 to cover the cost.
Motion to thank this gentleman for his offer, which is accepted with
thanks
Proposed by Malcolm McCombe Seconded by Linda Duffie
Carried
7.7 Staff Salaries
Motion that the Executive Committee should meet at the Beech
Centre at 8.30 on Monday 25th June so that increases could be
implemented by 1 st July.
Proposed by Don Welsh Seconded by Irene Gourlay
Carried
Motion that the Board should not meet in July or August except at
the call of the Chair
Proposed by Don Welsh Seconded by Irene Gourlay
Carried
John Hutchings proposed the Adjournment