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HomeMy WebLinkAbout2023-10-17**Subject to Advisory Committee Approval** Clarington Heritage Committee Meeting Minutes October 17, 2023 - 1 - If this information is required in an alternate format, please contact the Accessibility. Co-ordinator at 905-623-3379 ext. 2131 Minutes of the Clarington Heritage Committee Meeting held as a hybrid meeting in person at 40 Temperance Street, Bowmanville and via Microsoft Teams on October 17, 2023, at 7:00 PM. Members Present: Peter Vogel, Steve Conway, Ron Hooper, Jason Moore (ACO), Ron Sproule, Heather Graham, Noel Gamble, Laura Thiel-Convery (Museum), Colin Maitland, Joseph Dalrymple Regrets: Councillor Elhajjeh, Myno Van Dyke (NVDHS), Victor Suppan, Steven Lawson, Sher Leetooze (NVDHS) Staff Present: Sarah Allin, Jane Wang, Lisa Backus, Planning and Infrastructure Services Guests: Rick McEachern 1 Declaration of Interest There were no disclosures of interest stated at this meeting. 2 Land Acknowledgement Statement P. Vogel read aloud Clarington’s Land Acknowledgement Statement. 3 Adoption of Agenda 23.33 Moved by R. Sproule, seconded by J. Dalrymple That the Agenda be adopted “Carried” 4 Adoption of Minutes of Previous Meeting 23.34 Moved by J. Moore, seconded by S. Conway That the minutes of September 19, 2023, the Clarington Heritage Committee meeting be adopted. “Carried” 5 Delegations/Presentations: 5.1 Rick McEachern: 37 Silver Street (Waverley Place), Bowmanville Museum R. McEachern spoke about the concerns over the conservation and maintenance of the designated heritage building at 37 Silver Street, known as Waverley Place. The history and heritage significance of the property was emphasized. Concerns **Subject to Advisory Committee Approval** Clarington Heritage Committee Meeting Minutes October 17, 2023 - 2 - were raised about the Museum’s condition, which R. McEachern suggested were caused by a lack of maintenance and poor repairs, including structural and mould issues. Pictures were provided to demonstrate the conditions of columns, chimneys, eavestroughs, shingles, basement windows, and mould. The issues have been communicated with the Museum staff. It was requested that the Committee advise Council that repairing and maintaining the Museum be a priority and make the funds available for the Museum. The volunteer activities were requested to be resumed. Mr. Tom White was not able to attend the meeting. R. McEachern read the speech on behalf of T. White. T. White’s correspondence raised similar concerns regarding the columns, chimneys, eavestroughs, etc. He also pointed out that a number of projects that the Museum had in the past few years did not successfully repair and improve the building conditions. The columns and verandah roof have not been properly fixed. Eavestroughs and downspouts are in good condition. The shingles are beyond their life expectancy. The temporary ramp is incompatible with the building and should be removed. A preventative maintenance plan is recommended to manage the general maintenance. The projects should be designed and constructed by professionals with specialty and experience in restoring heritage buildings. Committee members thanked R. McEachern for the delegation and dedication. Members provided information about the Museum maintenance and restoration projects in the past few years, work planned for the future, and the impacts on volunteer activities due to the Pandemic. Members also asked about the expectations of delegations and explained the mandate of the Heritage Committee. 6 Business Arising 6.1 156 Church Street, Bowmanville 156 Church Street is being renovated to provide accessibility improvements. As requested by the Chair, the new design drawing was provided for information demonstrating the revised ramp design incorporating the comments from the Committee. The ramp is moved away from the wall bricks. 6.2 Newcastle Toll House plaque Staff had contacted the Region about the proposal of embedding the plaque into the sidewalk. The Region has no issue with the proposal and requires a Municipal Consent application. Staff will consult with the engineering team to implement the proposal. Other ideas can be explored. 6.3 2656 Concession Rd 4 Bowmanville The committee raised concerns regarding the condition of the municipal-owned property at 2656 Concession Rd 4. The house relocation was not pursued. The **Subject to Advisory Committee Approval** Clarington Heritage Committee Meeting Minutes October 17, 2023 - 3 - Committee is concerned about the designated building falling into disrepair. The heritage characteristics, like masonry work, need to be well maintained and prevent vandalism activities. 6.4 A thank-you letter to a homeowner in the Heritage Conservation District The Committee wants to send a letter to the property owner to express appreciation for the restoration and maintenance of the heritage property. The letter will include a link to the Heritage Committee discussion regarding this matter. 6.5 Bill 23 – Municipal Register Updates S. Allin updated the process of the Municipality responding to Bill 23 policy changes on the Municipal Register. The consultant ARA was retained to assess the properties on the Municipal Register and whether to pursue designation of those properties. The first batch of seven properties is concentrated along Liberty Street and within secondary plan areas. The Committee will be updated as the assessment moves along. 7 Project Reports 7.1 Municipal Inventory/Register: No report updates 7.2 Outreach/Education Sub-committee: Heritage Information Station Project: No updates Heritage Barn Project: No updates P. Vogel provided background for the sub-committees. J. Dalrymple joined the Outreach/Education Sub-committee. 8 Correspondence and Council Referrals: 8.1 Letter of updates on dehumidification work at 37 Silver Street, Bowmanville, by Clarington Library Museums & Archives The Library provided correspondence to update the dehumidification work being done at 37 Silver Street (Waverly Place). This is a follow-up to the verbal updates received in the June Committee meeting. The Committee posed a few questions regarding the work function and whether the work had been designed and done by professionals. The Library representatives will take the questions to the Library and Museum Board and get back to the Committee. 8.2 Correspondence regarding the Fletcher tree from Rick McEachern The Committee received correspondence. S. Conway read aloud the correspondence on behalf of R. McEachern. The Fletcher Tree is a standing item **Subject to Advisory Committee Approval** Clarington Heritage Committee Meeting Minutes October 17, 2023 - 4 - on the Committee’s agenda. According to the initial discussion, the installation of a plaque to recognize the designation of the Fletcher Tree will be explored through the development process. Staff was requested to respond to R. McEachern with an email regarding this issue. 9 New Business: 9.1 Heritage Permit Application: 4525 Concession Road 5 The property owner proposed to repair the metal roof, main floor and upper-level floor and refinish them in a colour similar to the original. 23.35 Moved by S. Conway, Seconded by R. Sproule That recommends approval of the proposed alterations and Heritage Incentive Grant application for 4525 Concession Road 5, as a minor application, including repair and restoration of the metal roof, main floor and upper-level floor and refinishing them in a colour similar to the original. “Carried” 9.2 P. Vogel raised that Council will consider the Heritage Permit Application proposing to demolish the Triple Dormitory building on the Camp 30 property. The meeting will be held at 5 p.m. on October 23, 2023. The Committee discussed a representative to speak at the Planning and Development Committee meeting. And other Committee members can attend the meeting. 23.36 Moved by J. Moore, Seconded by R. Sproule That Steve Conway will represent the Clarington Heritage Committee to delegate at the Planning and Development Committee meeting on October 23, 2023, regarding the Heritage Permit Application proposing to demolish the Triple Dormitory building on the Camp 30 property, at 2020 Lambs Road, Bowmanville. Staff will send the email with meeting confirmation and delegation instructions to Committee members. “Carried” 10 Other Committee Updates: 10.1 Bowmanville, Orono and Newcastle CIP: Staff are working on coordinating CIP meetings in November. 10.2 ACO – Clarington Branch: No updates 10.3 NVDHS: No updates **Subject to Advisory Committee Approval** Clarington Heritage Committee Meeting Minutes October 17, 2023 - 5 - 10.4 Museum: The Clarington Public Library Board has approved the recommendation to relocate the Orono millstone to the Orono Library site. The exact location will be decided in the following renovation projects. 10.5 Heritage Conservation District: No updates 10.6 Wilmot Creek Heritage Park: No updates 11 Standing items: 11.1 81 Scugog Street: No updates 11.2 Fletcher Tree: Discussed as part of Item 8.2 Adjournment: 8:50 p.m. Next Meeting: November 21, 2023, 7:00 p.m.