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HomeMy WebLinkAbout09/24/2012cla 0 on Leading the Way 1 2 3. GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: September 24, 2012 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS MEETING CALLED TO ORDER DISCLOSURES OF PECUNIARY INTEREST ANNOUNCEMENTS 4. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Minutes of a Regular Meeting of September 10, 2012 4 -1 5. PUBLIC MEETINGS No Public Meetings 6. DELEGATIONS (Draft List at Time of Publication – To be Replaced with Final 6 -1 List) 0 1 (a) Sheila Hall, Executive Director, Clarington Board of Trade, Regarding an Economic Update PRESENTATIONS No Presentations PLANNING SERVICES DEPARTMENT (a) PSD- 042 -1.2 Periodic Report on Planning Activities for 2 "d Period 8 -1 May - August 2012 . (b) PSD- 043 -12 Certified Solar Application Under the FIT Program of the 8 -19 Green Energy Act 2009 ENGINEERING SERVICES DEPARTMENT (a) EGD- 025 -12 Monthly Report on Building Permit Activity for August, 9 -1 2012 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 G.P. & A. Agenda - 2 - September 24, 2012 (b) EGD- 026 -12 Municipality of Clarington Comments on the 2012 Regional 9 -8 Cycling Plan 10. OPERATIONS DEPARTMENT (a) OPD- 008 -12 Senior Citizens and the Physically Disabled Sidewalk and 10 -1 Driveway Windrow Snow Clearing Program (b) OPD- 009 -12 Hazardous Household Waste (HHW) & Electronic Waste 10 -5 (EW) 11. EMERGENCY AND FIRE SERVICES DEPARTMENT (a) ESD- 013 -12 Monthly Activity Report —June 2012 11 -1 (b) ESD- 014 -12 Monthly Activity Report —July 2012 11 -8 (c) ESD- 015 -12 Monthly Activity Report —August 2012 11 -15 12. COMMUNITY SERVICES DEPARTMENT No Reports 13. MUNICIPAL CLERK'S DEPARTMENT No Reports 14. CORPORATE SERVICES DEPARTMENT (a) COD - 019 -12 RFP2012 -6 Snow Clearing & Winter Maintenance of 14 -1 Municipal Property, Sidewalks & Parking Lots (b) COD - 020 -12 RFP2012 -5 Seniors & Physically Disabled Sidewalk & 14 -5 Windrow Snow Clearing Services (c) COD - 021 -12 CL2012 -25 Supply & Haulage of Granular Material 14 -9 (d) COD - 022 -12 Purchase of Four Wheel Drive Tractor c/w Plow Mount and 14 -15 Controls, Side Boom and Rear Flail Mower 15. FINANCE DEPARTMENT (a) FND- 019 -12 2012/2013 Insurance Program 15 -1 (b) FND- 020 -12 Financial Update as at June 30, 2012 15 -10 (c) FND- 021 -12 List of Applications for Cancellation, Reduction, 15 -22 Apportionment, Write Offs or Refund of Taxes G.P. &A. Agenda - 3 - September 24, 2012 (d) FND- 022 -12 Servicing of Non - Residential Development Opportunities 15 -28 16. SOLICITOR'S DEPARTMENT See Confidential Reports 17. CHIEF ADMINISTRATIVE OFFICE (a) CAO- 004 -12 Federal Electoral Boundaries — Municipality's Key 17 -1 Messages and Principles in Response to Boundary Commission's Proposals 18. UNFINISHED BUSINESS None 19. OTHER BUSINESS 20. COMMUNICATIONS None 21. CONFIDENTIAL REPORTS (a) LGL- 005 -12 173 Baseline Road Bowmanville Superior Court File No. 128/09 Art Robinson v. Municipality of Clarington eta/ 22. ADJOURNMENT Eroding the iYbp General Purpose and Administration Committee Minutes September 10, 2012 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, September 10, 2012 at 9:30 a.m. in the Council Chambers. - ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Acting Chief Administrative Officer, M. Marano Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Lori Gordon, Deputy Treasurer Director of Operations, F. Horvath Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Neal announced the Clarington Museum & Archives Board's Heritage Harvest fundraising event will take place on Saturday, September 22, 2012 at 5:30 p.m. at the Tooley Mill in Courtice. - 1 - 4 -1 General Purpose and Administration Committee Minutes September 10, 2012 Councillor Novak announced the following: • Hydro One is holding a Community Information Meeting on Tuesday, September 11, 2012 at 6:30 p.m. at the Solina Community Centre Hall. • A Public Information Centre, regarding the proposal for residential apartments in Courtice, will take place at Dr. Emily Stowe Public School on Wednesday,` September 12, 2012 at 7:00 p.m. • A Fall Harvest Supper will be held on Saturday, September 22, 2012 at the Solina Community Centre Hall. Councillor Partner announced that the Orono Chili Cook -Off and Pie Auction will take place on Saturday, September 22, 2012 in downtown Orono. Councillor Traill announced that once she hears from the Kawartha Pine Ridge District School Board on the details of the Public Information Center, pertaining to a new french immersion school, she will post the details on her website. Councillor Woo announced the following: • St. George's Anglican Church's 10th Annual Charity Golf Tournament will take place on Saturday, September 15, 2012 at the Newcastle Golf and Country Club. • St. Francis of Assisi Church will be holding the Farmers Forum and Feast on Saturday, September 15, 2012 at 6:00 p.m. at the Church. Councillor Hooper announced the following: • The Clarington Older Adult Association (COAA) held an Open House and Registration on Wednesday, August 29, 2012. • The COAA 3`d Annual Fundraising Golf Tournament will take place on Wednesday, September 12 at 11:00 p.m. at Quarry Lakes. • The COAA Euchre .Extravaganza will take place on Saturday, September 22, 2012 at 3:00 p.m. at the Clarington Beech Centre. • The Bowmanville Rotarians will be hosting the Rotary Foundation Walk for District 7070 on Sunday, September 23, 2012 starting at the Clarington Beech Centre at 2:00 p.m. • The 32nd Annual Clarington Terry Fox Run will take place on Sunday, September 16, 2012 starting at 8:00 a.m. at Memorial Park, Bowmanville. • The Concerts in the Park series will continue until the end of September. This week the Stone's Sparrow will be playing. • There will be a Junior A exhibition hockey game between the Belleville Bulls and the Oshawa Generals on Tuesday, September 11, 2012 at 7:05 p.m. at the Garnet B, Rickard Recreation Complex. -2- 4 -2 General Purpose and Administration Committee Minutes September 10, 2012 Mayor Foster announced the following: • A Networking Breakfast, including Durham Region Economic Development, Durham Realtors and Developers, will take place on Thursday, September 13, 2012 in Ajax. • The Durham Police Awards Night will take place on Friday, September 14, 2012 at the Deer Creek Golf and Banquet Facility. • The Durham Youth Council will be holding a meeting on Sunday, September 16, 2012 at 1:00 p.m. at the Pickering Public Library. • Family Safety Day will take place on Saturday, September 29, 2012. Council and Staff will be pulling a fire truck at Station 1. • A memorial for Violet Wilson, where the Queen's Diamond Jubilee Medal was awarded to her posthumously and presented to Ms. Wilson's daughter, took place on Thursday, September 6, 2012. Mayor Foster congratulated the Orono Fair for 160 years of tradition. MINUTES Resolution #GPA- 414 -1-2 Moved by Councillor Novak, seconded by Councillor Neal THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on June 25, 2012, be approved. CARRIED Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Application to Amend the Zoning By -law 84 -63 Applicant: Garry Murphy Report: PSD- 036 -12 Bob Russell, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. -3- 4 -3 General Purpose and Administration Committee Minutes September 10, 2012 Garry Murphy, the applicant, was present to thank Staff and Council for hearing his application. He noted that Staff has been working well with him throughout the application process. Mr. Murphy added that the property was not transformed in any way in 1980 when it became an apartment building. Mayor-Faster chaired this portion of the meeting. DELEGATIONS Stan Kuzma and Clint Cole were called but were not present. Kevin Huhn was present regarding the "Winter Classic - Road Hockey to Conquer Cancer" event scheduled for September 29, 2012 at Ontario Place in Toronto. He explained how he became involved in this fundraiser for the Princess Margaret Hospital. Mr. Huhn explained that he is organizing a hockey team (which includes 13 Greater Toronto Area Mayors and Deputy Mayors) to take part in the event. He presented a team jersey to Mayor Foster and Councillor Woo. Mr. Huhn added that the team name is "Council for a Cure ". He noted that there is a "matching funds" sponsor who is supporting the Winter Classic. Resolution #GPA- 415 -12 Moved by Councillor Novak, seconded by Councillor Hooper THAT Kevin Huhn's delegation, regarding the "Winter Classic - Road Hockey to Conquer Cancer" event, be received with thanks. CARRIED PRESENTATIONS There were no presentations. Councillor Novak chaired this portion of the meeting. PLANNING SERVICES DEPARTMENT Mayor Foster left the meeting at 10:02 a.m. -4- 4 -4 General Purpose and Administration Committee Minutes September 10, 2012 APPLICATION FOR A ZONING BY -LAW AMENDMENT APPLICANT: GARRY MURPHY Resolution #GPA- 416 -12 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report PSD- 036 -12 be received; THAT the application for Zoning By -law Amendment (ZBA 2012 -0011) submitted by Garry Murphy, for legalizing an existing 8 unit rental apartment building, continue to be processed including the preparation of a subsequent report; and THAT all interested parties listed in Report PSD- 036 -12 and any delegations be advised of Council's decision. CARRIED Mayor Foster returned to the meeting at 10:04 a.m APPLICATIONS FOR A DRAFT PLAN OF SUBDIVISION AND ZONING BY -LAW AMENDMENT APPLICANT: 1494339 ONTARIO LTD. AND MARIA J. WILLIAMS Resolution #GPA - 417 -12 Moved by Councillor Neal, seconded by Councillor Traill THAT Report PSD- 037 -12 be received; THAT the application for a Draft Plan of Subdivision S -C 2012 -0002, submitted by D.G. Biddle & Associates, on behalf of 1494339 Ontario Ltd. and Maria J. Williams, be supported subject to conditions as contained in Attachment 3 of Report PSD- 037 -12; THAT the" application to amend Zoning By -law 84 -63 to facilitate the draft approval of the above plan of subdivision be approved and that the Zoning By -law Amendment contained in Attachment 4 of Report PSD- 037 -12 be passed; THAT a copy of Report PSD- 037 -12 and Council's decision be forwarded to the Region of Durham Planning and Economic Development Department and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD- 037 -12 and any delegations be advised of Council's decision. CARRIED -5- 4 -5 General Purpose and Administration Committee Minutes September 10, 2012 ONTARIO HERITAGE TRUST RECOGNITION PROGRAM NOMINEES Resolution #GPA- 418 -12 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report PSD- 038 -12 be received; THAT the Ontario Heritage Trust be advised that the Council of the Corporation of the Municipality of Clarington nominates: • Bill Paterson, for recognition under the Heritage Community Recognition Program lifetime achievement category, for his significant contribution to the preservation of heritage in the Municipality of Clarington, • Jennifer Knox, for recognition under the Heritage Community Recognition Program, built heritage category, for her significant contribution to the preservation in the Municipality of Clarington, • Enfield United Church Volunteers, for recognition under the Heritage Community Recognition Program, cultural heritage category, for their significant contribution to the preservation of heritage of the Municipality of Clarington, and • Newcastle Village and District Historical Society, for recognition under the Community Leadership Program, for their significant contribution to the preservation of heritage of the Municipality of Clarington; and THAT Bill Paterson, Jennifer Knox, Enfield United Church Volunteers, the Ontario Heritage Trust, Newcastle Village and District Historical Society and the interested parties listed in Report PSD- 038 -12 be advised of Council's decision. CARRIED PROPOSED OFFICIAL PLAN AMENDMENT AND ZONING BY -LAW AMENDMENT TO PERMIT THE CONSTRUCTION OF A SINGLE DETACHED DWELLING ON AN EXISTING LOT OF RECORD IN ENNISKILLEN Resolution #GPA- 419 -12 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report PSD- 039 -12 be tabled until further notice. CARRIED 90E 4 -6 General Purpose and Administration Committee Minutes September 10, 2012 REVISIONS TO THE FIT AND MICRO -FIT PROGRAM UNDER THE GREEN ENERGYACT 2009 Resolution #GPA- 420 -12 Moved by Councillor Woo, seconded by Councillor Partner THAT Report PSD- 040 -12 be received; THAT FIT applications be considered individually by separate Council resolutions; THAT the Planning Services Fee Schedule be modified to provide for three different fees for applications under the Green Energy Act as contained in Attachment 4 of Report PSD- 040 -12; and THAT all interested parties listed in Report PSD- 040 -12 be advised of Council's decision. CARRIED APPLICATIONS UNDER THE FIT AND MICRO -FIT PROGRAM OF THE GREEN ENERGY ACT 2009 Resolution #GPA- 421 -12 Moved by Mayor Foster, seconded by Councillor Neal THAT Report PSD - 041 -12 be received; THAT provided the application fee is received as adopted in Report PSD- 040 -12 that Council endorse the resolution contained in Attachment 4 of Report PSD - 041 -12 supporting the FIT application by Hybridyne Power Development Corporation on behalf of the Newcastle Golf Course, 2429 Golf Course Road as follows: WHEREAS HybridynePower Generation Site K Inc. (the applicant) proposes to construct and operate a rooftop solar array (the "Project ") on existing buildings associated with the golf course and the conference centre building for the Newcastle Golf Course to be constructed to accommodate solar panels on the lands at 2429 Golf Course Road (the "Lands ") in the Municipality of Clarington under the Province's FIT Program; AND WHEREAS the Applicant has requested that Council of the Municipality of Clarington indicate by resolution Council's support for the construction and operation of the Project on the Property; -7- 4 -7 General Purpose and Administration Committee Minutes September 10, 2012 AND WHEREAS, pursuant to the rules governing the FIT Program (the "FIT Rules "), Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT Council of the Municipality of Clarington supports without reservation the construction and operation of the Project on the Lands; and THAT this resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. THAT provided the application fee is received as adopted in Report PSD- 040 -12 that Council endorse the resolution contained in Attachment 5 of Report PSD- 041 -12 supporting the FIT application by Solart Group on behalf of Chris Cooper, 5659 Gilmore Road as follows: WHEREAS Solart Group (the applicant) proposes to construct and operate a rooftop solar array (the "Project ") on existing farm buildings on the lands at 5659 Gilmore Road (the "Lands ") in the Municipality of Clarington under the Province's FIT Program; AND WHEREAS the Applicant has requested that Council of the Municipality of Clarington indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the "FIT Rules "), Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT Council of the Municipality of Clarington supports without reservation the construction and operation of the Project on the Lands; and THAT this resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. W:1 ME-01 ,7 General Purpose and Administration Committee Minutes September 10, 2012 THAT the application submitted by Hay Solar Holdings for 8969 Liberty Street not be supported; and THAT all interested parties listed in Report PSD- 041 -12 be advised of Council's decision. CARRIED Councillor Traill chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JUNE, 2012 Resolution #GPA- 422 -12 Moved by Councillor Novak, seconded by Mayor Foster THAT Report EGD- 023 -12 be received for information. CARRIED MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JULY, 2012 Resolution #GPA - 423 -12 Moved by Councillor Novak, seconded by Mayor Foster THAT Report EGD- 024 -12 be received for information. CARRIED OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Partner chaired this portion of the meeting. 4 -9 General Purpose and Administration Committee Minutes September 10, 2012 CLERK'S DEPARTMENT KEEPING OF POT BELLIED PIGS Resolution #GPA- 424 -12 Moved by Councillor Novak, seconded by Councillor Neal THAT Report CLD -023 -12 be received for information. CARRIED ANIMAL SERVICES QUARTERLY REPORT — April — June, 2012 Resolution #GPA- 425 -12 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report CLD- 024 -12 be received; and THAT a copy of Report CLD- 024 -12 be forwarded to the Animal Alliance of Canada. CARRIED 2nd QUARTER PARKING REPORT Resolution #GPA- 426 -12 Moved by Councillor Novak, seconded by Mayor Foster THAT Report CLD - 025 -12 be received; and THAT a copy of Report CLD- 025 -12 be forwarded to the Bowmanville Business Centre for their information. APPOINTMENT TO ACCESSIBILITY ADVISORY COMMITTEE Resolution #GPA -427 -12 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report CLD - 026 -12 be received; . THAT the resignation of Keith Brettell be received, with regret, and that he be thanked for his contribution to the Committee; and EM 4 -10 General Purpose and Administration Committee Minutes September 10, 2012 THAT Andrea Horgan be appointed to the Clarington Accessibility Advisory Committee for a term concurrent with the term of Council. CARRIED NOISE TESTING AT UNION ROD AND GUN CLUB Resolution #GPA- 428 -12 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report CLD- 027 -12 be received; and THAT all interested parties listed in Report CLD- 027 -12 be advised of Council's decision. CARRIED MUNICIPALLY SIGNIFICANT PUBLIC EVENTS Resolution #GPA - 420 -12 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report CLD- 028 -12 be received; THAT the Municipal Clerk and Deputy Clerk be delegated the authority to consider and declare events of "Municipal Significance" under the Liquor Licence Act for the purpose of obtaining Special Event Permits; and THAT future requests for events to be declared events of "Municipal Significance" be based on the following guidelines: • Historical Events (ie, Orono Fair) • Community Events (ie, an event that will promote neighbours meeting neighbours) • Economic Spinoffs (ie, Boots & Hearts, business grand openings) • Recognition Events (ie, Sports Hall of Fame) Raising Funds for Charity or Community Works (ie, Mayor's Golf Classic)" CARRIED - 11 - 4 -11 General Purpose and Administration Committee Minutes September 10, 2012 RECESS Resolution #GPA -430 -12 Moved by Mayor Foster, seconded by Councillor Neal THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 10:55 a.m. with Mayor Foster in the Chair. CORPORATE SERVICES DEPARTMENT CONTRACT AWARDS DURING COUNCIL RECESS Resolution #GPA- 431 -12 Moved by Councillor Novak, seconded by Councillor Woo THAT Report COD - 018 -12 be received for information. CARRIED FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. SOLICITOR'S DEPARTMENT The Solicitor's Department reports were considered under the Confidential Reports section, later in the meeting. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS There were no items to be considered under this section of the Agenda. -12- 4 -12 General Purpose and Administration Committee Minutes September 10, 2012 OTHER BUSINESS NEW FEDERAL ELECTION BOUNDARIES Resolution #GPA- 432 -12 Moved by Councillor Novak, seconded by Councillor Hooper WHEREAS the Federal Electoral Boundaries Commission for Ontario has proposed a new electoral map for consideration at public hearings this fall; AND WHEREAS the proposed federal electoral boundaries divide Clarington into three electoral districts; AND WHEREAS the Commission has sought not to divide a municipality into more than one federal electoral district in other areas of the province; AND WHEREAS the Municipality of Clarington has worked diligently in bringing together several municipalities as one to create a cohesive community; AND WHEREAS the proposed federal electoral boundaries for Canadians who call Clarington home indicate a lack of understanding of the community of Clarington as well as a departure from the respect for both the importance of local government and its boundaries in determining electoral boundaries and for making government understandable to its citizens; NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington indicate its strong opposition to the proposed electoral boundaries; THAT staff register the Municipality to make a presentation to the Federal Electoral Boundaries Commission for Ontario at the relevant public hearings this Fall; THAT Staff report back to the General Purpose and Administration Committee on September 24, 2012 outlining key messages that will be brought forward at the public hearing; and THAT a copy of this resolution be forwarded to the Federation of Canadian Municipalities, the Association of Municipalities of Ontario, the headquarters of the provincial and federal political parties, the Regional Municipality of Durham, the area municipalities within the Regional Municipality of Durham, and the other municipalities affected by the Commission's proposal for Clarington. CARRIED -13- 4 -13 General Purpose and Administration Committee Minutes September 10, 2012 RESOLUTION TO SUPPORT AN AMENDMENT TO THE MINISTRY OF HEALTH'S REGULATION TO ALLOW RURAL BED & BREAKFAST BUSINESSES IN THE PROVINCE TO UTILIZE PUBLIC LABS FOR WATER SAMPLES AND TESTING Resolution #GPA -433 -12 Moved by Councillor Woo, seconded by Councillor Novak WHEREAS the Municipality of Clarington acknowledges the importance of clean water and water testing to ensure safe drinking water in rural Ontario; AND WHEREAS rural Ontario residents can utilize public testing in ensuring safe drinking water for their families; AND WHEREAS Ministry of Health Regulation 319/08 states, "Any Facility with a private well that offers overnight accommodations must be assessed and have regular water testing ", further, that all testing must be at an approved private lab; AND WHEREAS rural Bed & Breakfast businesses in the Province, including those in the Municipality of Clarington will see water well testing requirements increase significantly and to a level that may be, in some cases, cost prohibitive to their continued operation as a result of the private lab requirement; THEREFORE BE IT RESOLVED THAT the Municipality of Clarington support an amendment to the Ministry of Health's Regulation 319/08 to allow rural Bed & Breakfast businesses in the Province to utilize public labs for water samples and testing; and THAT this resolution be forwarded to the Minister of Health & Long -Term Care, local Member of Parliament and Member of Provincial Parliament, Rural Ontario Municipal Association (ROMA), Association of Municipalities of Ontario (AMO) and the Regional Municipality of Durham. CARRIED -14- 4 -14 General Purpose and Administration Committee Minutes September 10, 2012 REQUEST FOR REPORT — THIRD PARTY LIABILITY FOR COST OF CLEAN -UP OF NEWCASTLE FIRE HALL SITE Resolution #GPA- 434 -12 Moved by Councillor Neal, seconded by Councillor Traill THAT the Municipal Solicitor be directed to prepare a report, for the General Purpose and Administration Committee meeting of October 15, 2012, regarding whether any third parties can be held liable for the cost of the clean -up of the, property for the proposed new Fire Hall in Newcastle. CARRIED COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS WATERFRONT ACCESS — WEST BEACH PROPERTIES Resolution #GPA - 435 -12 Moved by Councillor Neal, seconded by Councillor Woo THAT Confidential Report LGL- 003 -12 be received for information. CARRIED CLOSED SESSION Resolution #GPA- 436 -12 Moved by Councillor Novak, seconded by Councillor Neal THAT, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing Report LGL- 004 -12, regarding a matter that deals with advice that is subject to solicitor - client privilege, including communications necessary for that purpose. CARRIED -15- 4 -15 General Purpose and Administration Committee Minutes September 10, 2012 RISE AND REPORT The meeting resumed in open session at 11:44 a.m. with Mayor Foster in the Chair. Mayor Foster advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. DREDGING OF BOWMANVILLE CREEK Resolution #GPA- 437 -12 Moved by Councillor Novak, seconded by Councillor Neal THAT Confidential Report LGL- 004 -12 be received for information. CARRIED ADJOURNMENT Resolution #GPA- 438 -12 Moved by Councillor Partner, seconded by Councillor Neal THAT the meeting adjourn at 11:45 a.m. MAYOR 4 -16 CARRIED -16- DEPUTY CLERK DRAFT LIST OF DELEGATIONS GPA Meeting: September 24, 2012 (a) Sheila Hall, Executive Director, Clarington 'Board of Trade, Regarding an Economic Update B--1 Leading the Way 1:14 ;PJ ZA, i Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 24, 2012 Resolution #: By -law M N/A Report M PSD- 042 -12 File #: PLN 7.17 Subject: PERIODIC REPORT ON PLANNING ACTIVITIES FOR 2"d PERIOD MAY — AUGUST 2012 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD- 042 -12 be received for information. Submitted by: /290--- David . Crome, MCIP, RPP Director of Planning Services CP /NG /df 18 September 2012 Reviewed byd Franklin Wu, Chief Administrative Office CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T (905)623 -3379 F (905)623 -0830 Elaim .� ! 1 . , 1. PURPOSE PAG E 2 1.1 This report summarizes planning applications within the Municipality of Clarington for the period of May 1St to August 31St of 2012. This is the second of three reports to inform Council on activity in 2012. For the purposes of this report, the information on the following planning activities is discussed: • Plans of Subdivision • Plans of Condominium • Official Plan Amendments • Zoning By -law Amendments • Site Plan Control • Minor Variances • Consents • Part Lot Control • Sign Permits • Apartment In -House • Pre - Consultation Meetings 2. PLANS OF SUBDIVISION 2.1 The Director of Planning is the delegated approval authority for Plans of Subdivision. However, the Planning Services Department reports to Council on applications for proposed draft plans of subdivision at the public meeting stage and when approval is recommended for an application for proposed Draft Plan of Subdivision. The following chart identifies activity related to the subdivision application process. Subdivision Application Activity 1St Period 2nd Period 3rd Period Year to Date New Applications & Revisions to Draft Approved Applications 5 1 6 Received Draft Approved & Issued Revisions to Draft Approved 0 3 3 Plans Registered Plans 1 1 2 The above table is a summary of subdivision activity divided by each stage of the subdivision process. See Attachment 1 for a more detailed description of each. application and the geographic area of where the activity took place. REPORT NO.:'PSD- 042 -12 PAGE 3 For the second period of 2012, three (3) applications (all within the Bowmanville Urban Area) were either draft approved or received approval to the revisions of a previously draft approved plan. One (1)'new application was received for 10 townhouse units within the Courtice Urban Area. During the second period, final approval was also issued for one subdivision in Courtice comprising of 58 detached units and 36 townhouse units. 3.0 PLANS OF CONDOMINIUM 3.1 Condominium applications are for a type of housing tenure where a specific part of land or building is individually owned while use of, and access to, common facilities and operations is controlled by the association of owners that jointly represent ownership of the whole piece. Condominiums typically consist of townhouses and apartment buildings. Condominium applications are usually considered following site plan approval of a development. Final approval may not occur until. after the units are sold and occupied. The following table shows the condominium activity for the first and second period of 2012. See Attachment 2 for more details on the condominium applications. Number of Units for Condominium Activity Applications Received Draft Approval Issued Final Approval Issued Period Period Period 1 St 2nd 3rd Year to Date 1 St 2nd 3rd Year to Date 1s' 2 nd 3rd Year to Date 120 36 156 8 0 8 0 0 0 In the second period of 2012, an application was proposed within the Courtice Urban Area for a 36 unit common element townhouse project as part of the Springfields Phase 4 subdivision. 4. OFFICIAL PLAN AMENDMENTS 4.1 One Official Plan Amendment application was received for the second period of 2012. No Official Plan Amendment applications have been approved during the second period. 4.2 The Ontario Municipal Board continues to process an Official Plan Amendment application to approve a residential subdivision in Newcastle (Smooth Run Developments and Brookfield Homes). A settlement was presented to Council on July 3, 2012 for approval by the, OMB. Some residents in Newcastle Village have joined the'appeal as a result of concerns for transportation matters. A two day hearing has been scheduled. REPORT NO.: PSD -042 -12 5. ZONING BY -LAW AMENDMENTS PAGE 4 5.1 Zoning By -law Amendment applications are reported to Council at the public meeting stage and are typically circulated to other interested agencies and departments before a recommendation is made. There are two main types of Zoning By -law Amendment applications: Removal of Holding symbol and Rezoning. The table below summarizes the number of received and approved Zoning By -law Amendments for these two types of applications. Zoning By -Law Amendment Activity Type of Zoning Applications Received Approved By Council By -Law 3 Industrial Period Period Amendment 1 St 2 nd 3 rd Year to 1 St 2 nd 3 rd Year to Date Date Removal of 0 0 0 2 1 3 Holding Rezoning 6 4 10 3 2 5 6. SITE PLANS 6.1 The Clarington Site Plan Control By -law requires that plans and drawings for the majority of buildings or structures proposed in the Municipality receive site plan approval prior to issuance of a building permit. Site plan approval is generally . required for a proposed development to ensure a comprehensive design review of the location of buildings, landscaping, access locations, servicing and grading, stormwater management, etc., by all regulatory authorities. 6.2 A total of 15 Site Plan applications were received during the second period of 2012. Eight (8) applications have been approved. Details of the site plan applications submitted and approved are described in Attachment 3 and Attachment 4 respectively. The following table provides a breakdown of the,type of site plan applications received for the second period of 2012. Site Plan Applications Received, 2nd Period of 2012 Minor Residential 5 Major Residential 1 Commercial 3 Industrial 2 Government/Utilities 3 Telecommunications 1 REPORT NO.: PSD- 042 -12 PAGE 5 Eight (8) site plan applications were approved during the second period; totaling 9,195.7 m2 of renovated or proposed gross floor area. Site Plan applications that were approved included: the construction of an outdoor patio for the Royal Canadian Legion in Bowmanville; a new event centre, two maintenance and storage buildings and a registration building, precast concrete tunnel, and two pedestrian bridges for Canadian Tire Motorsport Park; an addition of 2 classrooms to Newcastle Public School; and a computer and Maintenance development facility in support of the Darlington Nuclear Plant at OPG. 7. MINOR VARIANCES 7.1 The Committee of Adjustment is appointed by Council to make decisions on minor variances to the Municipality's Zoning By -law. For the second period of 2012, the number of Committee of Adjustment meetings doubled from the first period, from three (3) to six (6). A total of 44 applications were heard, one of which was tabled until the September 20th to allow further discussion between staff and the applicant regarding a component of the application. A total of 42 applications were approved and one application was denied. No appeals were registered against the Committee's decision. Details of the minor variance applications are described in Attachment 5. Minor Variance Applications 15t Period 2 nd Period 3rd Period Year to Date Total # of Applications Approved 10 42 52 Total # of Applications Denied 0 1 1 Total # of Applications Appealed 0 0 0 Total # of Applications Withdrawn 3 0 3 Total 13 43 56 8. LAND DIVISION 8.1 The Planning Services Department provides comments to the Durham Region Land Division Committee on consent applications. These comments are coordinated for all Clarington departments. The comments in support of an application detail conditions of approval to be satisfied. After an application has been approved, applicants have one year to fulfill. conditions. During that time applicants continue to work with staff to fulfill the conditions. Once all conditions are met, a clearance letter is provided to the Region of Durham. During the second period of 2012, Planning Staff provided comments to the Durham Regional Land Division Committee on 14 new Land Division applications. Details of the Land Division applications are described in Attachment 6. REPORT NO.: PSD- 042 -12 PAGE 6 Comments to Land Division Committee by Type Land use Proposed New Lots Boundary Adjustments Easements Year to Period Period Period Date 1st 2nd 3 rd 1 st 2nd 3rd 1 st 2nd 3r Urban Residential 6 9 0 1 0 0 16 Rural Residential 0 0 1 0 0 0 1 Commercial 0 2 0 0 2 0 4 Agriculture 0 0 0 1. 0 0 1 Institutional 0 0 0 0* 0 1 1 Industrial 1 0 0 0 0 0 1 Total 7 11 1 2 2 1 Year to Date 18 3 3 The table above summarizes the types of consent applications received in relation to the type of land uses. The majority of the applications that were made during the second period of 2012 were to sever a residential lot in an urban residential area. 9. PART LOT CONTROL 9.1 Applications for Part Lot Control allow lots and /or blocks that were draft approved for multiple units, semi - detached or townhouses, to be split and individually sold. The lot is created after construction has commenced to ensure that the lot is split based on the location of common walls. 9.2 One (1) Part Lot Control application was received between May and August 2012. The application is to allow the division of five (5) lots to create 10 linked dwellings and eight blocks allowing the creation 49 townhouse dwellings. 10. SIGN PERMIT APPLICATIONS 10.1 Sign permits are required for most signs within the Municipality of Clarington. Permanent signs include storefront signs, ground signs, menu board signs, and permanent advertising signs on private property. Temporary signs mainly include mobile signs and temporary promotional signs. Sign By -law 2009 -123 regulates the type, size, number and location of signs permitted on a property based on the use of the property. REPORT NO.: PSD- 042 -12 PAGE 7 Sign Permit Activity by Geographic Area Number of Applications Permanent Tern orary Urban Area 1St 2nd 3rd Year to Date 1St 2nd 3rd Year to Date Courtice 1 1 2 10 28 38 Bowmanville 3 10 13 21 39 60 Newcastle 0 3 3 1 3 9 12 Orono 0 0 0 0 1 1 Darlington 0 2 2 7 7 14 Clarke 0 0 .0 0 0 0 Total 4 16 20 41 84 125 The table above shows the sign permit activity for the first and second period of 2012 based on geographic area. A total of 100 sign permit applications were received between May 1St -and August 31St; 84 were for temporary signs. The greatest proportion (48 %) of the total sign permit applications are located in, Bowmanville. 11. APARTMENT -IN -HOUSE 11.1 The Municipality requires that all residents who request to convert a portion of their home to an apartment must apply for an apartment -in -house certificate in addition to a building permit application. An apartment -in -house application provides the Emergency Services Department with an opportunity to ensure the residential unit complies with the Fire Code and is on their database, as well as ensuring apartments are zoned appropriately and that sufficient parking is provided on the lot. Second suite apartments are not permitted in Orono or in rural and hamlet areas due to servicing constraints. See Attachment 7 for more details. For the second period of 2012, five (5) apartment -in -house applications were received and three (3) apartment -in -house applications became registered. Apartments can only become registered once construction has finished and final occupancy has been granted from the building department. The'majority of the applications received were for new basement apartments located in the Courtice Urban Area. 12. PRE - CONSULTATION MEETINGS 12.1 Pre - consultation meetings are held before a development application is submitted. Prospective development applicants consult with municipal and agency staff prior to their formal application submission. Council adopted a by- law requiring a pre - consultation meeting be held for all Official Plan Amendments, Zoning By -law Amendments, Draft Plans of Subdivision, Draft Plans of Condominium and Site Plan applications. During the pre - consultation 8_7 REPORT NO.: PSD- 042 -12 meeting the applicant is made aware of the process for the specific application(s) proposed. The requirements of all municipal departments and outside agencies are outlined and discussed. This includes details on the drawings, studies and technical reports required, as well as the appropriate fees involved. This is an important step to front -end load the process and provide a "road map" to approval. Pre - Consultation Meetings Based on Type and by Geographic Area Bowmanville Courtice Newcastle Hamlet & Rural Total 2° Period Year to Date Major Residential+ 1 0 0 0 1 6 Minor residential ++ 2 1 0 1 4 8 Commercial 3 2 1 .0 6 9 Industrial 1 1 0 0 2 6 Government/ 'Institutional 1 0 1 1 3 5 Recreational 0 0 0 0 0 0 Telecom Towers 0 0 0 1 1 1 Total 2 °a Period 8 4 2 3 16 Year to Date 17 8 3 7 35 + Major residential uses are residential units consisting of more than three units + +Minor residential uses are residential units consisting of three or less units 13. CONCURRENCE - Not applicable 14. CONCLUSION 14.1 The Planning Services Department continues to see a strong interest in development in Clarington, indicating a strong growth potential in the coming years. 14.2 This report does not capture the many other applications currently in process from previous years. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Nicole Granzotto Attachments: Attachment 1 - Subdivision Activity Attachment 2 — Condominium Activity Attachment 3 — Site Plan Applications Submitted Attachment 4 — Site Plans Approved Attachment 5 — Committee of Adjustment Activity Attachment 6 — Land Division Activity Attachment 7 — Apartment -In -House Activity List of Interested Parties — Not Applicable . BOWMANVILLE NEWCASTLE HAMLETS & RUI SUBDIVISION ACTIVITY 2nd PERIOD 2012 RECEIVED APPLICATIONS & REVISIONS DATE NAME COURTICE 289143 Ontario Ltd. Prestonvale Heights Ltd. 1494339 Ontario Ltd &Maria BOWMANVILLE Halloway Holding R &H Lambs School Property NEWCASTLE HAMLETS & RURAL AREAS 23- Apr -12 BOWMANVILLE NEWCASTLE HAMLETS & RUI SUBDIVISION ACTIVITY 2nd PERIOD 2012 RECEIVED APPLICATIONS & REVISIONS DATE SINGLE FILE NO. LOCATION AREA (ha) Received Revisions APT. S -C- 2012 -0001 Lot 33, Con 1 7.2 23- Apr -12 Period 2nd 3rd 1st S-C- 2007 -0007 Lot 34, con 2 6.6 Period' '1st' '2nd" 3'rd 4-Apr -12 JAMIliams S -C- 2012 -0002 Lot 31, Con 2 0.24 5 -May -12 148 66 18T- -87087 Lot 12, Con 2 1.4 20 20-Jan-12 Period 18T- -89021 Lot 12, Con 2 1.6 261 20- Jan -12 Ltd. S-C- 2009 -0003 Lot 7, con 2 6.1 10 5 Jan -12 10 66. � 0 120 • .0:' 23.14 TOTAL YEAR TO DATE DRAFT APPROVED & ISSUED REVISIONS DATE NAME FILE NO. LOCATION I AREA (ha) I Draft Approved I Issued Revisions Holding 18T -87087 Lot 12, Con 2 1.4 29-Jun-12 1ST -89021 Lot 12, Con 2 1.6 29-Jun-12 Ontario Ltd. (City Homes) S -C- 2011 -0001 Lot 12, Con 2 . 4.3 26-Jul-12 SINGLE SINGLE TOWNS SEMI TOTAL_•UNITS -7 TOWNS Period 1st 2nd 3rd APT. TOTALLINITS: 1st Period 2nd 3rd 1st Period 2nd 3rd 1st Period 2nd 3rd 1st Period' 2nd 3rd Period' '1st' '2nd" 3'rd 69 '56 ' 22 AT 64 SINGLE 148 66 .239 49 20 Period Period Period 192 .66 261 66' 10 120 10 66. � 0 120 • .0:' 56 56 64 64. 20 74 120 214 138 42 194 .•10 460 834 10• 138 .42.. 204. 460 844 .: DATE NAME FILE NO. LOCATION I AREA (ha) I Draft Approved I Issued Revisions Holding 18T -87087 Lot 12, Con 2 1.4 29-Jun-12 1ST -89021 Lot 12, Con 2 1.6 29-Jun-12 Ontario Ltd. (City Homes) S -C- 2011 -0001 Lot 12, Con 2 . 4.3 26-Jul-12 SINGLE SEMI TOWNS APT. TOTAL_•UNITS -7 Period 1st 2nd 3rd Period 1st 2nd 3rd Period 1st 2nd 3rd Period 1st 2nd 3rd `-' '. Period ,,1st `tad '3Fd' i. <na ara 94. BOWMANVILLE Homeland Development Group Ltd. 18T- -92004 Lot 10, Con 2 2.1 14- Feb -12 56 '56 ' AT 64 SINGLE -64 66 APT. TOTAL UNITS DATE Period Period Period Period .66 66' 120 " 186 66. � 0 120 • .0:' '186 7.3 TOTAL Prestonvale Developments Inc. Phase IV 18T- -95028 ___. .. -_.. Lots 31 &32, Con 2 ...._..,.._, 5.4 ••-- •-"• -_ 17-Jul-12 YEAR TO DATE i �..., .,... y. �uu 36 �.o�. u,u mu i. <na ara 94. BOWMANVILLE Homeland Development Group Ltd. 18T- -92004 Lot 10, Con 2 2.1 14- Feb -12 REGISTERED PLANS 14 AT NEWCASTLE SINGLE SEMI TOWNS APT. TOTAL UNITS DATE Period Period Period Period .,Period' COURTICE Prestonvale Developments Inc. Phase IV 18T- -95028 ___. .. -_.. Lots 31 &32, Con 2 ...._..,.._, 5.4 ••-- •-"• -_ 17-Jul-12 ,... ...,.. ..... 58 �..., .,... y. �uu 36 �.o�. u,u mu i. <na ara 94. BOWMANVILLE Homeland Development Group Ltd. 18T- -92004 Lot 10, Con 2 2.1 14- Feb -12 33 14 AT NEWCASTLE HAMLETS & RURAL AREAS i.� IuIHL 1.,3s oa 14 . '36. 47 94' YEAR TO DATE • 91. 0. 50: " 0' 141 O iCJ CD O Oo O � 1 �3 cp N • N � CONDOMINIUM ACTIVITY 2nd PERIOD 2012 NAME MUNICIPALITY OF CLARINGTON DATES RESIDENTIALUNITS, TOTAL File.No.. _- - Lot . Con. Urban Area Condo_ Plan Received- Draft" Approved Registered Townhouse High -rise 1st " 2nd - 3rd. H &H Properties Inc. C -C- 2011 -0001 8 2 Bowmanville NA 20- Jan -12 8 8 Towns of Scugog C-C- 2011 -0002 - 12 2 Bowmanville NA 20- Jan -12 120 120 Towns of Springfields C -C -2012 -0001 31 &32 2 Courtice 19- Jul -12 1 36 36 TOTAL 128 36 YEAR TO DATE 0 x cD 0 -D D o� Pm N � N N SITE PLAN ACTIVITY 2nd PERIOD 2012. APPLICATIONS SUBMITTED �•. i�� � �����_� �u4� ���� a� o � cawc, uiai uuus wnsisnng or more man mree un¢s *Minor Residential uses are residential units consisting of three or less units —I O X 0) .0 O -D D 00 O3 P CD N :3 N W F ! b, •'tl . Ltl A 'a �� o rap t r - � Lan se ype � � - N-.. • . - Desc : do � well' g T tat F oor AreaE ,� Sub fitted , Expansion of the Port Darlington Water Pollution Control Plant from 13,638 m3 /d to 27,276 SPA2012 -0001 27- Jan -12 93 Port Darlington Rd. Bowmanville Government m3 /d. The expansion will include a headwork's building, disinfection facility, an air and energy building and a new digester. New roofs are proposed for the existing digesters. SPA2012 -0002 16- Feb -12 1423 Highway 2 Courtice Commercial Demolition of Whim 's Dinner and redevelop a street fronting CIBC bank. 570 SPA20 12 -0003 17- Feb-12 Lot 10, Con 2 Bowmanville Government Kawartha Pine Ridge District School Board - Elementary School (including associated access 6,194 drive, parking„ bus drop off, asphalt and sod play areas) Redevelopment of the old Canadian Tire Store - proposing 3 commercial stores including SPA2012 -0004 5 -MarA2 2401 Highway 2 Bowmanville Commercial Shoppers, Sports Check and Atmosphere & Canadian Tire Gas Station 14,060 ° Propane tank handling and refurbishment / repair facility. Relocation of two portable office a SPA2012 -0005 5- Mar -12 40 Port Darlington Road Bowmanville Industrial trailers to an area once occupied by an OPP storage area and the construction of two small sheds. SPA2012 -0006 6- Mar -12 50 Glass Court Newcastle Government Kawartha Pine Ridge District School Board Addition of 2 classrooms and an interior hallway 264 to Newcastle Public School SPA2012 -0007 26- Apr -12 2344 Highway 2 Bowmanville Commercial Application to finalize approval of a proposed LCBO, which was approved previously in 913 concept. SPA2012 -0008' 26- Apr -12 330 Lake Road Bowmanville Industrial Light Industrial - multi tenant, 5000 to 5500 sq.ft. warehouse building and a 1500 sq.ft. office 650 with second mezzanine. SPA2012 -0009 26 A r -12 2383 Highway 2 Bowmanville Commercial Convert the existing Zellers into a Target with an expansion and exterior retrofit 1,550 on Revision S1W Corner of King Revisions to Ultramar Gas Station - 8 pump gas bar with 121.6m2 store with pay point, 6 suite SPA2011 -0003 17 -Feb Avenue & Brookhouse Newcastle Commercial strip commercial- building. 650 Drive SPA2012 -0010 15- May -12 Holt Road Darlington Industrial OPG Metering Station SPA2012 -0011 17-May-12 6019 Morton Road Kendel Minor Residential* Addition of a carport and detached garage/tool shed. 59 SPA2012 -0012 22- May -12 1464 Concession Road10 Darlington Minor Residential* Proposal for a detached garage in the oak Ridges Moraine 67 SPA2012 -0013 30- May -12 South Service Road Darlington Industrial OPG main site plan agreement for refurbishment works. The agreement outlines the approval process specific to the site. SPA2012 -0014 8- Jun -12 2721 Regional Road 20 Darlington Minor Residential* Addition to a single detached dwelling and construction of a detached garage for lands within 104 the Environmental Protection Zone in the Oak Ridges Moraine. SPA2012 -0015 11- Jun -12 109 King Street East Bowmanville Commercial Proposal for an outdoor patio on the north side of the Royal Canadian' Legion building. The patio will be able to accommodate 50 people. 80 SPA2012 -0016 19- Jun -12 2151 South Service Road Darlington Industrial Computer and Maintenance development facility in support of the nuclear plant operations- 5,574 a OPG. 0 SPA2012 -0017 27- Jun -12 100 Granville Drive Courtice Major Residential— Proposal for 36 condominium townhouses and an amenit area. 36 ' N . . SPA2012 -0018 5- Jul -12 2906 Durham Highway 2 Bowmanville Minor Residential* Minor alterations to an existing 8 unit apartment building. 8 SPA2012 -0019 31- Jul -12 23 Spicer Square Bowmanville Commercial Nissan Dealership with showroom and service garage. 1,012 Lots 18, 19, 20, 21, 22, Emergency Mitigation Storage Building (EMS) in support of the nuclear plant operations. The SPA2012 -0020 8- Aug -12 23,24 BFC Darlington Government building will be used for the storage of emergency pumps, generators, etc. 530' SPA2012 -0021 14- Aug -12 2548 Concession 4 Bowmanville Telecommunications Proposal for a 36 metre tripole communications tower as part of the Region of Durham water reservoir upgrade and integration program. SPA2012 -0022 15- Aug -12 3476 Concession Rd 8 Clarke Minor Residential* Proposal for an in- ground pool in the Environmental Protection Zone of the Oak Ridges 74 Moraine SPA2012 -0023 21-Aug-12 2046 Maple Grove & Maple Grove Government Police complex. East Division building, Forensic Investigation Facility, Site Development & 6,665 2210 Bloor St Parking. 101 & 109 King Ave. Existing building and parking area was severed from an abutting vacant parcel of land. By C0 SPA2012 -0024 22- Aug -12 West Newcastle Commercial placing all existing buildings and uses under one single site plan amendment, will permit development on the vacant parcel in the future. TOTAL 44 39,014.8 �•. i�� � �����_� �u4� ���� a� o � cawc, uiai uuus wnsisnng or more man mree un¢s *Minor Residential uses are residential units consisting of three or less units —I O X 0) .0 O -D D 00 O3 P CD N :3 N W SITE PLAN ACTIVITY 2nd PERIOD 2012 SITE PLANS APPROVED ....J� ..w.w..., ­ ­ ­'­& Q ulllW \.VI WIJLiIIy VI IIIULC UI<UI UIICq UIIIIJ —Minor Residential uses are residential units consisting of three or less units 9,195.7 --i O CD O �D �h VJ v o� o� m N � N -A k ti I 'Nod e �£��' aDake A roved * L a- h �t , eographicArga .yE"and`�Jse;TYPe µ , "-: '. � To/,F /oor fa �k:•;.,,,., ,,. ��{ i ,. .,.. ,x i!ra 'r� �.� a. Y,•,k: .. � ` �, ;�, ,� � �� ,. � { t'"'"'`.? , �^ y�? � 1 .Af x � 3 0"� ?• c , ;r: a �. �, �• escri`iibn � 1 a t 1 �Dwelmg , `MU I'll _ i Area �sQ 1r 8PA2006 -0020 3-,Apr-12 21 Brookhouse Dr. Newcastle Major Residential— Danburry Homes: Construction of a three storey apartment building containing 64 64 units. a SPA2011 -0030 16- Mar -12 187 King Ave. E. Newcastle Institutional A Gift of Art Conversion of an existing residential building for a proposed art 272,00 o. , gallery aSPA2011 -0018 17 -Feb -12 438 Rickard Rd. Darlington Felecommunication Towei Turns Sites Inc.: Proposal for a 49.6 metre telecommunication tower NIA SPA2011 -0019 9- Mar -12 305 Toronto St. Newcastle relecommunication Towei Turris Sites Inc.: Proposal for a 50.0 metre telecommunication tower NIA Superior Propane: Propane tank handling and refurbishment / repair facility. SPA2012 -0005 3- Apr -12 40 Port Darlington Rd. Bowmanville Industrial Relocation of two portable office trailers to an area once occupied by an OPP NIA storage area and the construction of two small sheds. Daycare facility with playground and parking area. Brick building has an SPA2011 -0031 4- Jun -12 2665 Concession Road Bowmanville Commercial estimated value of $715,000. Expected employment: 10 -15 staff and servicing 100 children SPA2012 -0001 11- May -12 93 Port Darlington Rd. Bowmanville Institutional Expansion to the Port Darlington Water Pollution Control Plant Construction of an outdoor patio for the Royal Canadian Legion on the north a 0 SPA2012 -0015 21- Aug -12 109 King Street East Bowmanville Commercial side of the building. The patio will be able to accommodate 50 people. 80.0 a 3233 Concession Road Construction of a new event centre, two maintenance and storage buildings c SPA2011 -0036 20- Jun -12 10 Clarke Commercial and a registration building, precast concrete tunnel, and two pedestrian 3,145.0 "I bridges. SPA2012 -0006 20- Jun -12 50 Glass Court Newcastle Government Kawartha Pine Ridge District School Board - Addition of 2 classrooms and an 264.0 interior hallway to Newcastle Public School SPA2012 -0022 15- Aug -12 3476 Concession Rd 8 Clarke Minor Residential* Proposal for an in- ground pool in the Environmental Protection Zone of the 74.0 Oak Ridges Moraine SPA2012 -0011 1 -7- May -12 6019 Morton Road Kendel Minor Residential" Addition of a carport and detached garage /tool shed. 58.7 SPA2012 -0016 28- Aug -12 2151 South Service Darlington Industrial Computer and Maintenance development facility in support of the nuclear Road plant operations- OPG. 5,574 TOTAL 64 9,467.70 ....J� ..w.w..., ­ ­ ­'­& Q ulllW \.VI WIJLiIIy VI IIIULC UI<UI UIICq UIIIIJ —Minor Residential uses are residential units consisting of three or less units 9,195.7 --i O CD O �D �h VJ v o� o� m N � N -A ..-.t W O X (D -0 O c P = CD E3 O N � N a COMMITTEE OF ADJUSTMENT ACTIVITY 2nd PERIOD 2012 File-No- Applicant Location• Geo re hicArea " EIRSTMEETWGU- 1Z..,�„ -" St ° NA ecislo�� - ` P } NA teftrR c�omat or' Declsionmfttee' +�eclsiopsaf4 9 P Descriptlon A2012 -0001 Jerome and Christine 25 O'Dell St Bowmanville APPLICATION WITHDRAWN c Construction of a sunroom as an addition to a dwelling by A2012 -0002 Michael Taylor George Reynolds Courtice increasing max permitted lot coverage from 40% to 43.5 %'and Table Tabled Drive Dr by decreasing the minimum rear yard setback from 10.5 m to 7.5 Approval Approved A2012 -0003 Bryon Engelage 21 Queen Victoria Clarke Construction of a Single detached dwelling by Increasing the Street max permitted height from 10.5 in to 12 0 m. Approve Approved A2012 -0004 Canadian Mosport 3233 Concession Rd Clarke Construction of an event centre by increasing the max permitted Ventures 0 o Approve Approved Construction of a day nursery by reducing the front yard setback A2012 -0005 Hayes Line (Bowmanville) LTD 360 Liberty t N Bowmanville from 10 m to 2 m, the exterior side from 10 m to 2 m and omitting Approve Approved the requirement for a loading space. A2012 -0006 Sophia Wouters 67 Cedar Crest Beach Bowmanville To permit a 2.8 sq. m. Expansion of a legal- non - conforming d b c e 's ' Approve Approved A2012 -0007 Nancy McNamara 63 Bluffs Rd Wilmont Creek APPLICATION WITHDRAWN NA _ NA o To permit the construction of a detached garage by increasing a the maximum permitted total floorareafrom 90 eto 124 mZ - subject to the condition that the garage be constructed with the following conditions: 1) that the min setback to the north side of A2012 -0006 Stewart Albert 2079 Hancock Rd Darlington the property line be 4 m; 2) That the max distance between the Approve with Approved with rear wall of the dwelling and the front wall of the detached conditions conditions garage be 40 m; 3) that the existing 11 sq.m shed be removed from the property within 90 days of the issuance of the building permit forthe proposed garage To permit the construction of a second floor mezzanine within an A2012 -0009 Tillyarcl Property Management 570 Longworth Ave. Bowmanville existing dental clinic by reducing the minimum parking Approve Approved requirements from 139 spaces to 137 spaces. Construction of an accessory building by increasing the A2012 -0010 Andrew Atkinson 3164 Taunton Rd. Clarke maximum permitted total floor area for all accessory buildings from 90 so m To 194 qn Approve Approved 012 -0011 David Armstrong Between 2120 &2136 Clarke Reduction in minimum lot area from 40 he to 1.86 he o v' Read Approve Approved 012 -0012 Nov-om David Armstrong 2078 Newtonviile Road Clarke Reduction in minimum lot area from 40 he to 1.35 he Approve Approved Gold Crest Poultry 3159 Providence Rd Dadin ton APPLICATION WITHDRAWN NA NA ri F,+t4a To permit an attached deck by increasing the maximum A2012 -0014 Bret becker 39 Barter Street Bowmanville Permitted total lot coverage from 40% to 45°/ and by increasing Approve Approved z the maximum permitted projection into the rear yard from 1.5 metres to 2 metres. " -'• ' A2012 -0015 Francesco Barone 3493 Concession Road 3 Clarke To permit the constriction of a detached garage by increasing Deny _ Denied 5 the maximum permitted total floor area from 90 m2 to 390 m2. N, A2012 -0016 David Thistle 8360 Old Scugog Road Darlington To permit the construction of a detached garage by reducing the q Approve Approved :E minimum required exterior side yard setback from 15 m to 6 m A2012 H & H Building 50 Cameron Ferguson pe mi e cons c o o rumauneu uwelling by i easing the maximum pennitted lot coverage for the dwelling from 40% j -0017 Corporation Street Courtice ° to 42/ and the total of all buildings and structures from 4..5 % to Approve Approved 47% A2012 H & H Building- o perma n bf a a ac a we i yin easing the maximum permitted lot coverage for the dwelling from 40 tz war -0018 Corporation 43 Hayman Street Courtice to 42% and the total of all buildings and structures from 45 % to Approve Approved - nmt % 4o°p°ermi I H & H Building 46 Cameron Ferguson a cons c on o a c e awaiting y rn eosin g the maximum permitted lot coverage for the dwelling from 40 A2012-0019 Corporation Street Courtice to 42% and the total of all buildings and structures from 45% to Approve Approved f 47% ..-.t W O X (D -0 O c P = CD E3 O N � N a 'MEETaec SECOND MEECING THIRD MEETING File No. Applicant Location Geographic Area Description ryR,, ,Staff Decision of 9laft Decl5lon i ts,5[aK Decision of,-- q.� �� . Recomrtendatign o permit the construction at a detached awellin-g-Ty increasing A2012 -0020 H & H Building Corporation 39 Hayman Street y Courtice the maximum permitted lot coverage for the dwelling from 40% to 42% and the total of all buildings and structures from 45% to Approve Approved 47 o permit tne construclion or a ac a we in y re uc g A2012 -0021 H & H Building g Vivian Drive Courtice the minimum required rear yard setback from 7.5 m to 5.5 m and Corporation by reducing the minim required visibility triangle from 7.5 m x Approve A pproved 7.5mto7.5mx5.5m. A2012 -0022 Mary-Ann Wells 59 Lobb Court Bowmanville To permit the - construction of an attached deck by increasing the Table Tabled Approve Approved maximum permitted lot coverage from 40% to 46.25 %. , To construct an attached deck by increasing the maximum rear A2012 -0023 William Edwards 74 Harry Gay Drive Courtice yard projection from 1.5 metres to 2.9 in for the deck and from Approve Approved 1.5 to 4.4 in for the stairs and by increasing the maximum permitted lot coverage from 40% to 47.3 3700 Maple Grove To construct an addition to an existing agricultural building by A2012 -0024 Martin Gerkes Road Maple Grove reducing the minimum southerly interior side yard setback from Approve Approved 15 msto3m. Lifestyles sunroom 92 Meadowvlew o perm) a construction o a one-storey sunroom a 1 on y A2012 -0025 Inc./ Neil Levesque Boulevard Bowmanville reducing the minimum required rear yard setback from 7.5 m to Approve Approved ' 6.69 m. A2012 -0026 John Lee 10330 Old scugog Road Darlington Construction of a detached dwelling by reducing the minimum Approve with Approved with required side yard setback from 15 in to 4.9 m and by reducing conditions conditions the minimum required front yard setback from 15 in to 82 m A2012 -0027 Bill Nott Reynolds 588 George Rey Courtice To construct an accessory structure (swimming pool) by Approve Approved Drive reducing the minimum rear yard setbackfrom 4.0 in to 1.5 m. A2012 -0028 Dorcas Gordon 18 Darcy Street Clarke - 0 permit a 15.2 sq m expansion t0 a legal non -con or ing detached dwelling by adding a sunroom. Approve PP Approved PP ' Veenstra 3396 Concession Road Approved a ' A2012 -0029 Cons truction /Don 8 Leskard To consWct an accessory building (detached garage) by Deny maximum height of Devrles increasing the maximum permitted height from 4.5 in to 5.3 m. 5.0 in 2502 Concession Road o construct a cletached garage to replace an existing legal non- A2012 -0030 Ian Graham Haydon conforming detached garage by increasing the maximum Approve Approved 8 permitted total floor area to 116.2 sq m. George Barber /Bob & To permit an addition of a carport to an existing dwelling by A2012 -0031 Rosemary Malone 215 Mill Street South Newcastle Village reducing the minimum required exterior side yard setback from 6 Approve Approved m to 3.4 m. A2012 -0032 H &H Building 55 Arnold Johnston Courtice To construct a detached dwelling by increasing the maximum Approve with Approved with Corporation Street permitted driveway width from 4.6 in to 5.89 in conditions conditions A2012 -0033 H &H Building 54Arnold Johnston Courtice To construct a detached dwelling by increasing the maximum Approve with Approved with Corporation Street permitted driveway width from 4.6 in to 593 in conditions conditions To construct a detached garage by replacing an existing legal A2012 -0034 Jamie McKean 3188 Taunton Road Clarke non - conforming detached garage of the same floor area but Approve Approved located in another area of the property and by increasing the maximum permitted height from 4.5 m to 5 m. Macnaughton, _ Hermson, Britton, , A2012 -0035 Clarkson, Planning/ 2383 Highway 2 Bowmanville To permit a 1,535 sq m expansion to an existing department Approve Approved Valiant Property store by increasing the permitted floor area by 8.7% to a Management maximum of 19,280 sq m. A2012 -0036 Vascan Design /Build / Francesco Barone 3493 Concession Road 3 Clarke To emit a detached garage b increasing the maximum p y' g Approve pp A Approved permitted floor area from 90 sq in to 120 sq in Approve a reduced Approved a driveway width reduced driveway A2012 -0037 Thornridge Homes 54 Erskine Drive Newcastle Village To reduce the minimum parking requirement from 2 outdoor from m to 4.49 width from 4.6 m to 4.49 m to spaces to 1 space cc m to accommodate two parking spaces accommodate two - sidebyside, parking spaces side by side. CSI File No. A R IC - 'UWFIRSTMEETING3 rWSECONDEEMNeZft T AIRM MEETIN G- Applicant Location Geographic Area Description F, -ecWiorTd-W,,ff, WRIMM S-3, MRIMPMERR-RP, NO M M;k & MIN I-MA Approve a reduced Approved a reduced driveway width from driveway width from A2012-0038 Thorruidge Homes 55 Thomas Woodlock Newcastle Village To reduce the minimum parking requirement from 2 outdoor Table Tabled 4.6 m to 4.44 m to 4.6 m to 4.44 m to ii r Street s paces to I space accommodatetwo accommodatetwo parking spaces side by parking spaces side by side. side. Approve a reduced Approved a driveway width reduced driveway A2012-0039 Thomridge Homes 74 Erskine Drive Newcastle Village To reduce the minimum parking requirement from 2 outdoor from 4.6 m to 4.48 Width from 4.6 m to 4.48 m to spaces to I space m to accommodate accommodate two two parking spaces parking spaces side side by side. by side. Approve a reduced Approved a reduced tt driveway width from driveway width from A2012-0040 Thomrldge Homes 42 Erskine Drive Newcastle Village To reduce the minimum parking requirement from 2 outdoor Table Tabled 4.6 m to 4.44 m to 4.6 m to 4.44 m to s paces to 1 space accommodate two accommodate two parking spacesside by parking spaces side by side. side. Ir, x' Approve a reduced Approved a reduced driveway A2012-0041 Thomeldge Homes 51 Thomas Woodlock Newcastle Village To reduce the minimum parking requirement from 2 outdoor driveway width from 4.6 m t 4.46 a width from 4.6 m Street . spaces to I space m to accommodate to 4.46 m to two parking spaces accommodate two Parking spaces side side by side. by side. Approve a reduced Approved a reduced driveway width from driveway width from N� A2012-0042 Tharnridge Homes 50 Erskine Drive Newcastle Village To reduce the minimum parking requirement from 2 outdoor Table Tabled 4.6 m to 4.44 m to 4.6 m to 4.44 m to spaces to I space - accommodatetwo accommodatetwo parking spaces side by parking spaces side by side. side. Approve a reduced Approved a reduced driveway width from driveway width from A2012-0043 T�omiiidge Homes 98 Erskine Drive Newcastle Village To reduce the minimum parking requirement from 2 outdoor Table Tabled 4.6 m to 4.44 m to 4.6 m to 4.44 m to spaces tol space accommodate two accommodate two parking spaces side by parking spaces side by rh side. side. Approved a X'kIl- Approve a reduced reduced driveway drivewaywidth width from 4.6 m A2012-0044 Thornrldge Homes 94 Erskine Drive Newcastle Village To reduce the minimum parking requirement from 2 outdoor from 4.6 m to 4.44 to 4.44 m to spaces to 1 space m to accommodate accommodatetwo two parking spaces parking spaces side fi side by side. by side. Approve a reduced Approved a reduced To reduce the minimum requirement from 2 driveway width from 4.6 to 4.44 to drivewaywidth from r A2012-0045 Thornridge Homes 46 Erskine Drive Newcastle Village parking outdoor Table Tabled m m 4.6 m to 4.44 m to spaces to I space accommodate two accommodate two parking spaces side by parking spaces side by side. side. CSI File No. Applicant Location Geographic Area Description FIRST MEETING :: SECOND.MEETING THIRD MEETING .Staff Decisibh ff 9°tF�Reoommentlation r Decisfor] dflCc r , Slarf, DeGslortof;.; i i ee -- it Approve a reduced Approved a reduced driveway width from driveway width from A2012 -0046 Thomridge Homes 35 Thomas Woodlock Newcastle Village To reduce the minimum parking requirementfrom 2 outdoor Table Tabled 4.6 m to 4.44 m to 4.6 m to 4.44 m to Street spaces to 1 space accommodate two accommodate two parking spaces side by parking spaces side by side. side. Approve reduced Approved a . driveway width reduced driveway A2012 -0047 Thomridge Homes 102 Erskine Drive Newcastle Village To reduce the minimum parking requirement from 2 outdoor from 4.6 m to 4.41 width from 4.6 m to 4.41 m to spaces to 1 space P P m to accommodate two parking spaces accommodate two• ' side by side. parking spaces side by side. Approve reduced Approved a reduced driveway width from driveway width from A2012 -0048 Thomridge Homes 39 Thomas Woodlock Newcastle Village To reduce the minimum parking requirement from 2 outdoor Table Tabled 4.6 m to 4.44 m to 4.6 m to 4.44 m to _- Street s aces to 1 space P P accommodate two accommodate two parking spaces side by parking spaces side by side. side. Approved a Approvea reduced reduced driveway ' driveway width width from 4.6 m • A2012 -0049 Thomridge Homes 66 Erskine Drive Newcastle Village To reduce the minimum parking requirement from 2 outdoor from 4.6 m to 4.40 to 4.40 m to - spaces to 1 space P P m to accommodate two parking spaces accommodate two side by side. parking spaces side by side. e� A2012 -0050 John Kenerknecht 35 Harry Gay Drive Courtice To permit the construction of a rear walkout deck by increasing Approve Approved the maximum lot coverage from 40% to 45.25 %. To demolish an existing legal non - conforming attached garage, i A2012 -0051 Christine Jack 25 O'Dell Street Bowmanville having a 0.9 in setback and construct a new addition for living Approve Approved -. A2012 -0052 Rekker Garden /Richard 2258 Highway 2 Darlington To expand an existing P g greenhouse operation by increasing the Approve with Approved with maximum permitted total lot coverage from 21.5% to 26 %. conditions conditions A2012 -0053 J.D. Barnes /Brookfield yys Ted Miller Cres Bowmanville To reduce the minimum number of outdoor parking spaces from Approve with Approved with Homes 2 spaces to one space, conditions conditions A2012 -0054 J.D. Banes /Brookfield 122 Ted Miller Cres Bowmanville To reduce the minimum number of outdoor parking spaces from Approve with Approved with Homes 2 spaces to one space. conditions conditions To permit a single detached dwelling by reducing-the minimum H & H Building rearyard setback from 7.5 metres to 6.75 metres, to reduce the is A2012 -0055 Corporation 2 William Ingles Dr. Courtice minimum exterior side yard setback from 4 metres to 3.64 Approve. Approved metres to the dwelling and from 2 metres to 1.60 metres to the ` s A2012 -0056 Rob Wilson 1582 Green Road Bowmanville o permit trie acidition or a cietachea garage y increasing trie maximum permitted total floor area from 90 sq. Metres to 115 sq. Approve with Approved with Metres. - conditions conditions - - -+ A2012 -0057 Robert Crawford 1 Maryleah Crt. Darlington To permit the construction of a detached garage by increasing Table Tabled the maximum permitted height from 4.5 metres to 5.4 metres. v 0 iu •a 00 I LAND DIVISION ACTIVITY 2nd PERIOD 2012 �� .uu r vawau Irau w� ro, uucCSSiuu o J...anville mgricuitural consent to add a 41.z na agricultural parcel to the property to the east, while retaining a 0.78 ha lot with an existing building. LD2012/096 ICanadianNational IPart Lot22,B.F.C. Darlington Institutional Consent to grant an easement for water and sanitary sewer Railway Company favour of Ontario Power Generation (OPG) over the railway 17 Tabled then Approved O TBD tD O LIJ M o� -P CD N n� ti Total B Boundary D File No. O Owner L Location G Geographic Area L Land Use Type D Description P Proposed A Adjustments/ C Decision Of New Lots E Easements/ Lease Committee LD2012/005 N Newcastle (King) P Part Lot 28, Concession 2 N Newcastle C Commercial C Consent to grant a 867m2 access easement over a 8,553.58m2 7 Develo ments.lnc. c commercial lot. 7 A Approved LD2012/006 2 2277223 Ontario Inc. P Part Lot 28, Concession 2 N Newcastle C Commercial C Consent to. grant a 449.Om2 access easement over a 2,307m2 1 commercial lot 1 A Approved LD2012/013 T Tatra Valley Homes Inc 1 167 & 169 King Street West B Bowmanville U Urban Residential C Consent to sever a 396.61 m2 residential parcel, retaining a 1 278.10m2 residential parcel. 1 A Approved LD20121023 1 1419345 Ontario Ltd. 3 3068 Courtice Road C Courtice U Urban Residential C Consent to sever a vacant 732.6m2 residential lot, retaining a 1 3911.5m2 residential lot with a dwelling- 1 A Approved LD20121024 1 1419345 Ontario Ltd. 3 3069 Courtice Road C Courtice U Urban Residential C Consent to sever a vacant 1245.6m2 residential lot, retaining a 1 268224m2 residential lot with a dwelling. 1 A Approved LD2012/025 R Rocket Lumber 1 17 & 29 Cigas Road C Courtice I Industrial C Consent to sever a 2.73ha industrial lot with a building, retaining T Tabled for a Holdings Ltd. a a 6.21 ha industrial lot with a building. y year at the 1 r request of the LD20121029 D David Armstrong, P Part Lot 9, Concession 2 C Clarke R Rural Residential C Consent to add a vacant 13,468m2 parcel to the lands to the a applicant Michael Gimblett, Ross e east, retaining a vacant 20,042m2 hamlet lot 1 1 A Approved Brown LD20121041 Z Zlatko & Starlene Jazic 3 3327 Trulls Road C Courtice U Urban Residential C Consent to sever a vacant 1050m2 residential lot, retaining s 1 7310.6m2 residential lot with a dwelling. 1 A Approved LD2012/042 Z Zlatko & Starlene Jazic 3 3328 Trulls Road C Courtice U Urban Residential C Consent to sever a vacant 1108.9m2 residential lot, retaining a 1 6201.7m2 residential lot with a dwelling. 1 A Approved LD2012/045 R Rizwan'Rancho P Part Lot 12, Concession'1 B Bowmanville U Urban Residential C Consent to sever a vacant 354.81 m2 residential lot, while 1 retaining a 1076.035m2 residential lot 1 A Approved LD2012/056 C CCCC Durham East 3 335 Lakebreeze Dr. N Newcastle U Urban Residential C Consent to create a mortgage interest over a vacant 0.19 ha Ltd. r residential lot retaininq a vacant 0.63 ha residential lot. A Approved LD2012/059 A Arthur & Jeannie P Part Lot 33, Concession 3 C Courtice U Urban Residential C Consent to sever an existing 1.8 acre lot with a single detached Maroux d dwelling, retaining a vacant lot having 17.7 m frontage on 1 1 A Approved Tooley Road and a lot area of 1.4 acres. LD2012/064 L Lisa Beauchamp P Part Lot 10, Concession 1 B Bowmanville U Urban Residential C Consent to add a vacant 260.87 sq. m parcel to the west, 1 retaining a 1675.89 sq. m residential lot with a dwelling 1 A Approved LD20121067 E Edmond Vanhaverbeke P Part Lot 28, Concession 1 N Newcastle C Commercial C Consent to sever a 1661.1 sq. m commercial lot with a building, 1 retaining a vacant 996.1 m2 commercial lot. 1 A Approved L02012/068 E Edmond Vanhaverbeke P Part Lot 28, Concession 1 N Newcastle C Commercial C Consent to server a vacant 495 sq_m commercial lot, retaining a 1 1413.4 s .m commercial lot. 1 A Approved LD2012/069 1 H & H Properties Inc. P Part Lot 35, Concession 2 C Courtice U Urban Residential 1 Consent to create six lots for semi/link dwellings, each having a 7 A Approved LD2012/070 LD2012/071 C LD20121072 H LD20121073 a LD20121074 l LD2012/075 J...anville mgricuitural consent to add a 41.z na agricultural parcel to the property to the east, while retaining a 0.78 ha lot with an existing building. LD2012/096 ICanadianNational IPart Lot22,B.F.C. Darlington Institutional Consent to grant an easement for water and sanitary sewer Railway Company favour of Ontario Power Generation (OPG) over the railway 17 Tabled then Approved O TBD tD O LIJ M o� -P CD N n� ti APT -IN -HOUSE ACTIVITY 2nd PERIOD 2012 Applications Received in 2012 Registered Applications 2012 pP ica ion;; unrcialTian ' . .. -.. .; a e_': pP rca ion a e Apartment- re a, o rea:o Application,- , Official Plan-*, Desi nation -- 9 Community, ty New or Existin ` ' q. Date Application Received Apartment -- Area of Site Apartmenf Number ° -_• ;Designation ; ::Community-~- New or Existing = Location imDwelling - ; Received BASEMENT 24- May -11 (sq_m.) -- o APT2012 -001 Urban Residential BOWMANVILLE NEW BASEMENT 13- Jan -12 R1 164.5 319 a APT2012 -002 COURTICE NEW BASEMENT 8- Feb -12 R1 127.6 672 2- Nov -11 13- Jan -12 Residential 54 349 Urban -` APT2012 -003 Urban Residential NEWCASTLE NEW BASEMENT 29- Mar -12 R1 -1 102.2 1563 EXISTING APT2012 -004 Urban Residential BOWMANVILLE NEW BASEMENT 21- May -12 R1-41 50.2 292 o APT2012 -005 Urban COURTICE NEW BASEMENT 6- Jun -12 R2 -11 83.2. 370 o Residential N a APT2012 -006 Urban COURTICE EXISTING BASEMENT 11- Jun -12 R1 75.0 539 o APT2012 -002 Residential COURTICE NEW BASEMENT 8- Feb -12 13- Aug -12 R1 128 672 " APT2012 -007 Urban Residential COURTICE NEW BASEMENT 25- Jul -12 R2 -12 84.7 408 APT2012 -008 Urban Residential COURTICE NEW BASEMENT 13- Aug -12 R2 -75 78.0 433 Registered Applications 2012 O ;0 CD• O Cn 00 o� m N � � rt N �1 pP ica ion;; unrcialTian ' . .. -.. .; a e_': pP rca ion a e Apartment- rea:o 'Number . '" . Desi nation -- 9 Community, ty New or Existin ` ' q. Location.in' Dwellin 9 Received Registered: Zonin g Apartmenf Area of Site 2 APT2011 -015 Urban Residential COURTICE NEW BASEMENT 24- May -11 13- Jan -12 R2 -12 62 478.46 v ' APT2011 -018 Urban Residential NEWCASTLE NEW BASEMENT 2- Nov -11 13- Jan -12 •R1 -19 54 349 Urban o APT2011 -016 Residential BOWMANVILLE EXISTING BASEMENT 29-Apr-1 1 22- Jun -12 R1 74 571 v v APT2011 -019 Urban Residential BOWMANVILLE NEW BASEMENT 2- Nov -11 9- Jul -12 R1 97 530 N Urban APT2012 -002 I Residential COURTICE NEW BASEMENT 8- Feb -12 13- Aug -12 R1 128 672 " O ;0 CD• O Cn 00 o� m N � � rt N �1 1':11_4;k9J:1kAJ 7 R IL� M_ Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: 24 September 2012 Resolution #: By -law #: Report #: PSD- 043 -12 File #: PLN 29.10, GEA 2012 -005 & GEA 2012 -006 Subject: CERTIFIED SOLAR APPLICATION UNDER THE FIT PROGRAM OF THE GREEN ENERGY ACT'2009 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD - 043 -12 be received; 2.. THAT Council approve the resolution contained in Attachment 3 supporting FIT applications by Certified Solar on behalf of Bill Metcalf at 2185 Bloor Street and 2077 Bloor Street, Bowmanville; 3. THAT Council approve the resolution contained in Attachment 4 supporting FIT applications by Certified Solar on behalf of Terry Hollingsworth at 4240 Concession Road 4, Orono; and 4. THAT all interested parties listed in Report PSD- 043 -12 be advised of Council's decision. Submitted by: vi . Crome, MCIP, RPP Director of Planning Services CP /NG /df 19 September 2012 Reviewed by: Franklin Wu, Chief Administrative Office CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905 - 623 -3379 • . 1. BACKGROUND 1.1 The Green Energy Act of 2009 was created to support and encourage the expansion of renewable energy sources, support energy conservation and facilitate the expansion of the green energy job market. The FIT (feed -in tariff) and microFIT programs were created under this legislation, and are meant to support small and large scale clean energy generation projects which will feed such energy back into the Ontario electrical grid, with the electricity generated paid for by the Ontario Power Authority (OPA). Through these programs, OPA enters into contracts with property owners and businesses to purchase the energy produced. 1.2 FIT applications require a review by Council including a Council resolution where Council is in support of an application. Three applications under the revised FIT program have been received seeking a Council resolution in support of the respective proposals. 2. APPLICATIONS 2.1 Certified Solar — Metcalf 2.1.1 Proposal Certified Solar has submitted FIT applications in partnership with Bill Metcalf for the installation of rooftop photovoltaic (PV) contracts at 2077 Bloor Street and 2185 Bloor Street. The project at 2077 Bloor Street is for 300 kW system and is expected to include 1380 solar panels. The project at 2185 Bloor Street is for 110 kW and is expected to include 500 solar panels. Both projects are proposing roof - mounted solar panels on existing buildings. 2.1.2 Comments Certified Solar proposes applications for two separate parcels owned by Bill Metcalf. Both proposals involve installation of solar panels on existing roofs. The property at 2077 Bloor Street is where Chance Stables operates from and has significant existing roof area in the form of the riding arena and hay storage barn, hence the significant number of solar panels proposed. The proposal for the property at 2185 Bloor Street proposes to utilize an existing storage barn and newly constructed barns, hay storage and residence. This project is approximately a third of the size at 500 solar. panels and 100 W. Both properties are zoned "Agriculture (A)" in Zoning By -law 84 -63. The following chart reviews the project against the Municipality's checklist identified. E REPORT NO.: PSD- 043 -12 PAGE 3 Topic Description Strategic Plan The proposed project complies with the strategic plan's objective Conformity of "Promoting green initiatives ". Community'Benefit Although there is no specific community benefits identified as Benefit part of the application,.the revenue from generating solar energy will assist the existing farm operation _ to remain viable. Financial Burden on None Clarington Community Given the location and size of this project community Consultation consultation is not warranted. Property Use Risk Both properties are currently being farmed and have existing Mitigation barns, hay storage, workshop, riding stables as well as a new residential dwelling that will be used for the installation of the solar panels. OP Policies The application is consistent with the official plan policies Zoning Regulations The application is consistent with the zoning by -law regulations 2.1.3 Conclusion Staff recommend support for this application. 2.2 Certified Solar — Holliri_ sworth 2.2.1 Proposal Certified Solar has submitted a FIT application in partnership with Terry Hollingsworth for the installation of rooftop photovoltaic (PV) contract at 4240 Concession Road 4, Orono. The proposal is for the installation of approximately 440 panels generating 95 kW capacity. All solar panels will be roof - mounted on existing farm buildings. 2.2.2 Comments The Hollingsworth property at 4240 Concession Rd 4 is zoned "Agricultural Exception (A -1) ". The A -1 zone allows the farm use and all the buildings proposed to be used for the roof - mounted solar panels are existing. Topic Description Strategic Plan The proposed project complies with the strategic plan's objective of Conformity "Promoting green initiatives ". Community Although there is no specific Community Benefit benefits identified Benefit as part of the application, the revenue from generating solar energy will assist the existing farm operation to remain viable. Financial Burden None LIM ., Topic. Description on Clarington Community Consultation Given the location and size of this project community consultation is not warranted. Property Use Risk Mitigation The property is currently being farmed and has existing barns that will be used for placement of the solar panels. OP Policies The application is consistent with the official plan policies Zoning Regulations The application is consistent with the zoning by -law regulations 2.2.3 Conclusion Staff recommend support for this application: 3. CONCURRENCE — Not Applicable 4. CONCLUSION 4.1 Staff recommend that the resolutions for the Certified Solar Projects for Bill Metcalf and Terry Hollingsworth be endorsed. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: . x Promoting economic development Maintaining financial stability Connecting Clarington X Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Carlo Pellarin, Manager, Development Review Branch. 8 -22 REPORT NO.: PSD- 043 -12 PAGE 5 Attachments: Attachment 1 - Key Map - 2077 Bloor Street and 2185 Bloor Street Attachment 2 - Key Map - 4240 Concession Road 4 Attachment 3 - Resolution for Certified Solar - Bill Metcalf Attachment 4 - Resolution for Certified Solar - Terry Hollingsworth List of interested parties to be notified of Council's decision: Stephanie Loreto, Certified Solar Bill Metcalf Terry Hollingswoth 8 -23 Z� N33 ° a a U N DAO'ItIo n U) 3ldvW 0 Q v0U 1lOH w w K = C7 U x' U) 3laNnu S W avo'd N o o Q O Q S m O Z avO2i VNF S w Attachment 1 To Report PSD -043 MM Attachment 2 To Report PSD- 043 -12 Y , :t 1 r, .y =a& r 11CITHS v Ta IC I p � avoa o o N w Z OVOa IH731S O .a u U o O Q. C WNOJ }a Q ?� 15 Ov 1 O N C o r V = C N 3 Q N 0 ai3a 0 = Mold J WN avoa ai K lIVA aVO3O OVOa Q O o N N iL avoa Z N3AOO J_ Z Y , :t 1 r, .y =a& r Ta IC I Ni �k Q. O' P � j fF. ;r c rt 4s i °b V 8 -25 Attachment 3 To Report PSD- 043 -12 WHEREAS Certified Solar (the applicant) proposes to construct and operate a rooftop solar array (the "Project ") on existing farm buildings on the lands at 2077 Bloor Street and 2185 Bloor Street, Bowmanville (the "Lands ") in the Municipality of Clarington under the Province's FIT Program; AND WHEREAS the Applicant has requested that Council of the Municipality of Clarington indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program.(the "FIT Rules "), Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may. .result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the Municipality of Clarington supports the construction and operation of the Project on the Lands. This resolution's sole purpose is to Points under the FIT Program and other form of municipal approval in any other purpose. enable the Applicant to receive Priority may not be used for the purpose of any relation to the Application or Project or mm Attachment 4 To Report PSD- 043 -12 WHEREAS Certified Solar (the applicant) proposes to construct.and operate a rooftop solar array (the "Project ") on existing farm buildings on the lands at 4240 Concession Rd 4 , Orono (the "Lands ") in the Municipality of Clarington under the Province's FIT Program; AND WHEREAS the Applicant has requested that Council of the Municipality of Clarington indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the "FIT Rules "), Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the Municipality of Clarington supports the construction and operation of the Project on the Lands. This resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. 8 -27 Z "-A - 4- Leading the Way Meeting GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 24, 2012 Resolution #: By -law #: Report EGD- 025 -12 File #: Subject MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR AUGUST, 2012_ RECOMMENDATIONS:. It is respectfully recommended that the General Purpose and Administration Committee recomme.nd to Council the following: 1. THAT Report EGD- 025 -12 be received for information. Submitted by: /'i �''� Reviewed by-��� A. Cannella;'C.E.T. Franklin Wu Director of Engineering Services Chief Administrative Officer ASC /bb CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T (905)623 -3379 F (905)623 -1824 9-1 REPORT PLO.: EGD- 025 -12 PAGE 2 1. BACKGROUND 1.1 With respect to the Building Permit Activity for the month of AUGUST 2012, Staff wish to highlight the following statistics for the information of Committee and Council. 2012 I 2011 BUILDING CATEGORY NUMBER OF PERMITS VALUE OF CONSTRUCTION NUMBER OF PERMITS VALUE OF CONSTRUCTION % CHANGE OF VALUE 2012 -2011 Residential 95 $18,691,646 51 $10,990,553 70.1% Industrial 4 $67,250,000 2 $50,350,000 33.6% Government 0 $0 0 $0 N/A Commercial 10 $3,724,800 4 $4,725,000 -21.2% Institutional 1 $11,768,467 2 $1,500 784,464.5% Agricultural 0 $0 1 $146,400 N/A Demolition 7 $0 6 $0. N/A TOTAL 1 117 $101,434,913 66 $66,213,453 53.2% : - ' � l -2 2012 I 2011 BUILDING CATEGORY NUMBER OF PERMITS VALUE OF CONSTRUCTION NUMBER OF PERMITS VALUE OF CONSTRUCTION % CHANGE OF VALUE 2012 -2011 Residential 573 $118,117,806 631 $129,931,667 -9.1% Industrial 11 $75,328,360 8 $52,985,000 42.2% Government 5 $63,442 5 $471,000 -86.5% Commercial 41 $16,296,320 44 $19,052,550 -14.5% Institutional 8 $15,817,592 15 $2,804;125 464,1% Agricultural 10 $661,978 13 $763,716 -13.3% Demolition 49 $0 23 $0 N/A TOTAL 697 $226,285,498 739 $206,008,058 9.8% r ti 9-"f REPORT NO.: EGD- 025 -12 PAGE 3 1.2 With respect to building permit activities (over $250,000) and large residential building permit activities, the details are provided as follows: Owner / Applicant Construction Type Location Value REGIONAL MUNICIPALITY OF Treatment of Municipal 93 Port Darlington Road, Bowmanville $47,000,000. DURHAM Sewage ONTARIO POWER GENERATION Maintenance Shop /Office . 2151 South Service Road Darlington $15,000,000 KAWARTHA PINE RIDGE French Immersion 49 Liberty Street North, Bowmanville $11,768,467 DISTRICT SCHOOL BOARD Elementary School REGIONAL MUNICIPALITY OF EFW Turbine Generator Fnd 72 Osborne Road, Courtice $3,000,000 DURHAM & Structural REGIONAL MUNICIPALITY OF EFW Residue & Silo Areas 72 Osborne Road, Courtice $2,250,000 DURHAM 9 -3 REPORT NO.: EGD- 025 -12 PAGE 4 The following is a comparison of the types of dwelling units issued for the month of "AUGUST" and "YEAR TO DATE ". Dwelling Unit Type "AUGUST" 2012 6 1 Town' 9C 18 Semi- Detached 29% 9 Single Detached 38 W Sem i-Detached 18 I., Townhouse 6 AApartment1 38 Single Detached 60% Dwelling Unit Type "YEAR.TO DATE 2012" 7 53 Apartment Townhouse—, 2% 14% f 267 52 Single Semi - Detached Detached. 14% 70% 0Single Detached 267 12 Semi-Detached 52 Q Townhouse 53 NApartment7 The following is a historical comparison of the building permits issued for the month of "AUGUST" and "YEAR TO DATE" for a three year period. ' Historical Data for Month of "AUGUST" $110,00 $100,00 $90,00 $80,00 $70,00 $60,00 $50,00 $40,00 $30,00 $20,00 $10,00 1111 w 1 11 1 ■ ■ -- N III ■ •- M oil Hist ®rival Data "YEAR TO DATE" $250,000,000 $225,000,000 $200,000,000 $175,000,000 $150,000,000 $125,000,000 $100,000,000 $75,000,000 $50,000,000 $25,000,000 $0 2012 FV.1e $226,285, 2011 2010 . $206,008,0581$159,260,357 y i • •�- 111 ■ ■■ ■- 111 ■ ■■ ■- 111 ■ ■■ ■- Hist ®rival Data "YEAR TO DATE" $250,000,000 $225,000,000 $200,000,000 $175,000,000 $150,000,000 $125,000,000 $100,000,000 $75,000,000 $50,000,000 $25,000,000 $0 2012 FV.1e $226,285, 2011 2010 . $206,008,0581$159,260,357 y i REPORT NO.: EGD- 025 -12 PAGE 6 PERMIT FEES PERMIT REVENUES 2012 August Year to Date $ 416,656 $ 1,349,099 INSPECTION SERVICES August $ 463,498 2011 Year to Date $ 1,403,255 NUMBER OF NEW RESIDENTIAL UNITS 2012 2011 August Year to Date August Year to Date Building Inspections 644 5,188 618 3,920 Plumbing & Heating Inspections 775 6,036 745 4,351 Pool Enclosure Inspections 12 56 14 52 TOTAL ' 1,431 11,280 1,377 8,323 NUMBER OF NEW RESIDENTIAL UNITS 9 °5 2012 2011 August Year to Date August Year to Date Single Detached 38 267 31 284 Semi - Detached 18 52 0 70 Townhouse 6 53 0 .96 Apartments 1 7 1 4 TOTAL 63 379 32 .454 9 °5 REPORT NO.: EOD- 025 -12 PAGE 6 YEAR: AREA 2012 (to end of August) 2011 2010 2009 2008 2007 2006 2005 2004 2003 2002 Bowmanville 213 360 282 98 340 451 609 307 587 468 345 Courtice 112 312 236 113 134 82 126 241 173 180 133 Newcastle 30 165 37 24 60 77 84 202 191 123 131. Wilmot Creek 1 5 8 9 30 16 15 15 25 29 38 Orono 1 1 1 0 2 1 1 1 2 0 1 Darlington 3 5 8 6 10 6 7 14 15 13 17 Clarke 8 8 6 11 5 11 12 13 10 16 15 Burketon 0 0 1 0 0 0 0 1 1 1 1 Enfield 0 0 0 0 0 0 0 0 0 0 0 Enniskillen 2 0 3 2 0 0 1 1 1 0 2 Hampton 0 1 0 0 0 1 1 0 0 3 1 Haydon 0 0 0 0 0 0 0 0 0 0 `0 Kendal 0 0 1 1 0 1 0 0 1 0 3 Kirby 0 0 1 0 0 0 0 0 0 0 0 Leskard 0 0 0 0 0 0 0 0 0 0 1 Maple Grove 0 0 0 0 0 0 0 0 0 1 0 Mitchell Corners 1 1 0 0 0 1 0 0 1 0 0 Newt mville 6 3 7 5 7 2 2 4 5 3 3 Solina 2 1 1 5 0 6 3 3 3 3 1 Tyrone 0 1 1 0 5 0 0 0 0 3 9 TOTALS 379 863 593 274 593 655 861 802 1,015 843 701 D REPORT NO.: EGD- 025 -12 2. CONCURRENCE - Not Applicable CONFORMITY WITH STRATEGIC PLAN - Not Applicable Staff Contact: Rick Pigeon, Chief Building Official PAGE 7 g -7 Date: September 24, 2012 . Resolution #: By-law #: Report#: EGD- 026 -12 File #: Subject: MUNICIPALITY OF CLARINGTON COMMENTS ON THE 2012 REGIONAL CYCLING PLAN RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report EGD - 026 -12 be received; 2. THAT a copy of this report be forwarded to the Region of Durham with a request that the Region implement the following comments in the final Regional Cycling Plan: i) The Municipality supports the Primary Cycling Network as depicted in the Region's plan with the following additions: - Durham Highway 2 from West Townline Road to Regional Road 57, - King Street East and West from Regional Road 57 to Mearns Avenue, - Durham Highway 2 from Mearns Avenue to Lambs Road, - King Avenue East and West from Rudell Road to Arthur Street, - Durham Highway 2 from Arthur Street to East Townline Road, - Regional Road 17 from Edward Street to Concession Road 3. - Future Arterial 'B' road between Trulls Road and Courtice Road north of the CPR. - Aspen Springs Drive from Green Road to Regional Road 57, and - Regional Road 57 from Nash Road to Longworth Avenue as requested by the Beech Street Spinners Cycling Club. ii) The Region should show the Waterfront Trail on all maps and include this trail (and all connections to it) as part of the Primary Cycling Network. iii) The Municipality concurs with the cycling facility types as depicted in the report. The Primary Cycling Network should include a multi -use path on one side of Durham Highway 2 between Courtice and Bowmanville where the speed limit is 80 KPH. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 REPORT NO.: EGD- 026 -12 PAGE 2 iv) The construction of the Primary Cycling Network should not be.tied entirely to the timing of future road construction /reconstruction projects. v) 'The Region should clarify the phasing of the construction of the Primary Cycling Network in Clarington, and the Region should provide a five year forecast of construction in order for Clarington to coordinate the construction of secondary routes to ensure connectivity. vi) The Region should commit to dedicating a fixed sum each year in the Region's budget to ensure continuous, reliable and sustainable funding for the construction of the Primary Cycling Network. vii) The Region should be responsible for 100% of the cost of constructing all cycling facilities on the Primary Cycling Network.. Subsequently, Clarington will be responsible for maintaining the facilities on local roads and; 3. THAT all interested parties listed in Report EGD- 026 -12 be advised of Council's decision. Submitted by; (/ _, �.,- 2--Revio w ed by A.S. Cannella, C.E.T. Director of Engineering Services ASC /LJB /dv 0T-9 Franklin Wu, Chief Administrative Officer REPORT NO.: EGD- 026 -12 PAGE 3 1 1 a . '• PC 1.1 The Region of Durham is currently reviewing its 2008 Regional Cycling Plan. The original plan provided a Regional road spine where cycling facilities could be built to serve both urban and rural areas. Since 2008, area municipalities have requested that the Region review its plan and revise the network to provide a more functional Region -wide network of cycling facilities on both Regional and local roads. The Municipality provided comments to the Region regarding its first draft of the revised plan on October 3, 2011 (see Attachment 1). The comments at that time confirmed Clarington's commitment to alternative transportation and its commitment to working. with the Region to provide pedestrian and cycling friendly facilities. Comments were also provided on the proposed routes and suggested including the Waterfront Trail, connections /links to public transit and north /south routes for overall improved connectivity. Since that time, the Region has further engaged local municipalities in developing the final plan. In June 2012, the Joint Finance & Administration, Health & Social Services, Planning and Economic Development and Works Committee of Durham Region Council considered the May 24, 2012 Regional Cycling Plan Review report and recommended that the Plan "be released for public consultation" and that "public consultation shall include meetings with the local Municipalities, consultation with key stakeholders [including] the cycling community ". The proposed plan was received by Clarington in June of this year (see Attachment 2 and Attachments 3 and 4 which are extracted from the Region's report). The final recommendation of Regional Council requested that municipal councils "comment on the proposed Primary Cycling Network (PCN) and implementation framework prior to [the week of Oct. 1, 2012]." 1.2 The current proposed plan depicts the PCN throughout the Region including 18.6 kilometers of cycling facilities on Regional roads in Clarington and 34.1 kilometers on local Clarington roads. 1.3 Staff have reviewed the Region's May 2012 plan in consultation with the local cycling community, and staff recommend that the following issues be considered and that appropriate recommendations regarding each of these elements be made to the Region: i) The appropriateness of the overall PCN in terms of use by recreational and commuter cyclists and connectivity to destinations including, particularly, commercial areas, transit, the Waterfront Trail and recreational centres (see Attachment 3). ii) The type of cycling facility proposed on each road (see Attachment 4). iii) The phasing of the implementation of the PCN. iv) The funding of the implementation of the PCN. REPORT NO.: EGD- 026412 PAGE 4 v) The commitment of the Region to provide continuous sustainable funding for the implementation of the Regional Cycling Plan. 2.0 DISCUSSION OF ELEMENTS OF THE PLAN 2.1 Appropriateness of the Primary Cycling Network Staff (with input from the local cycling community) concur with the PCN as depicted in the Region's plan subject to the addition of the following routes (see Attachment 5): ® Regional Highway 2, King Street East and West and King Avenue East and West from West Townline Road to East Townline Road This route should remain in the PCN since it links Clarington's three southern urban communities. The inclusion of Regional Highway 2 provide for connectivity to the Waterfront Trail, to the Region's transit system and to the GO Transit system. The inclusion of these connected roads from Newcastle to East Townline will also result in a connection to Northumberland County's Cycling Master Plan which was released in July 2012. The future Type 'B' arterial road proposed between Trulls Road and Courtice Road north of the CPR tracks. This will provide cycling access to the future Courtice GO Transit train station. • Aspen Springs Drive from Green Road to Regional Road 57. This will provide access to the future Bowmanville GO Transit train station. • Regional Road 57 from Nash Road to Longworth Avenue. The Beech Street Spinners Cycling Club has expressed that this is an important link in the route that is frequently used by their members. • Regional Road 17 from Edward Street to Concession Road 3. This route will link future development to the business area in Newcastle. ® The Waterfront Trail. The Municipality is currently completing its Transportation Master Plan (TMP) which will have regard for pedestrian and cycling facilities. The completion of this plan, scheduled for September 2013, may result in further recommendations for additional routes and which may result in a revision to the Region's plan as it pertains to Clarington. The Region is aware of the progress of the Municipality's TMP and is agreeable to making future revisions to the PCN where appropriate. 2.2 Types of Cycling Facilities The following cycling facility types are proposed in Clarington: • Cycling lanes (on -road dedicated lanes on-both sides) • Paved shoulders (additional paved surfaces on the shoulders of rural roads) • Signage only (in rural areas where there is insufficient shoulder width to construct paved shoulders) Multi -use paths (off road paths on one side of the road) 0 m-11 REPORT NO.: EGD-026 -92 PACE 5 The Municipality concurs with the Region's proposed facility types which are primarily cycling lanes in urban areas and paved shoulders in rural areas. It is staff's view that, in the interest of safety, off -road multi -use paths be constructed on one .side of Regional Highway 2 between Courtice and Bowmanville where the speed limit is 80 KPH. 2.3 Phasing of the Primary Cycling Network in Clarington The Region has not proposed a schedule of implementation of the PCN in Clarington in their May 2012 review. In subsequent communication from the Region, the Region has proposed that the multi -use paths in Clarington (on West Townline Road and Bloor St.) be constructed between 2017 and 2032. No schedule has been indicated for the construction of either cycling lanes or paved shoulders. The Municipality requests that the Region include a schedule of the construction of all facilities in their final plan. The construction schedule should not be tied entirely to road reconstruction projects. That philosophy could potentially result in a series of disconnected facilities which would not serve the cycling public adequately or efficiently. The schedule should, instead, reflect a logical sequence of connected routes in the. form of a five year forecast region wide. 2.4 Funding of the Primary Cycling Network The Region has proposed the following funding policy: The Region will provide the platform for multi -use paths within Regional road rights -of -way along the PCN. The local municipality will be responsible for the cost of constructing and maintaining the multi -use paths on Regional anc local roads. The Region will be responsible for 100% of the cost of construction, maintenance and repair of on -road cycling lanes and paved shoulders on Regional road rights -of -way. The local municipality will be responsible for 100% of the cost of construction, maintenance and repair of all facilities on local roads. Staff recommends that the Region be 100% responsible for the design and construction of the PCN. Subsequent to the implementation of the network, the Region should be responsible for the repair and maintenance of all facilities within its rights -of -way, and the local municipalities will be responsible for the repair and maintenance of all facilities within the road allowances under their jurisdiction. As the implementation of the PCN progresses, the local municipalities will provide further connectivity through the construction of secondary trails. 2.5 Funding Commitment of the Region The report should include the Region's commitment to ensure continuous, reliable and sustainable funding through a long term capital plan as part of the Region's annual budget process. As part of this plan, the Region should commit 9--12 REPORT NO.: EGD- 026 -12 PAGE 6 to a minimum annual amount to be reflected in its annual budget for implementation of the plan. The Region should provide the local municipalities with a five year forecast in order for the municipalities to plan for additional connections ensuring connectivity as the network is built out. 2.6 Other Comments • All maps in the plan should show the entire cycling route to the east limit of the Region (i.e. East Townline Road). • The Region has already committed to constructing some cycling facilities on Courtice Road which should be depicted on the plan. • The location of the multi -use paths should be clear on the plan (i.e. which side of the road). • It is not definitive what costs are included or not included in the cost estimates. All costs to implement the implementation of the PCN should be addressed in the final plan. 3.0 CONCURRENCE Not applicable CONFORMITY WITH STRATEGIC PLAN — Not Applicable The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability _Connecting Clarington X Promoting green initiatives X Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Leslie J. Benson, P. Eng., Manager, Transportation & Design Attachments: Attachment 1 - Municipal Comments to the Region regarding the first draft of the PCN (11/10/03) Attachment 2 - Regional Cycling Plan Review (12/05/24) Attachment 3 .- Proposed Primary Cycling Network Attachment 4 - Proposed Cycling Treatment Type Attachment 5a - Proposed Primary Cycling Network with Municipality's recommended additions, West Area Attachment 5b - Proposed Primary Cycling Network with Municipality's recommended additions, East Area List of interested parties to be advised of Council's decision: Beech Street Spinners Cycling Club 9-13 ATTACHMEW - 1 TO DEPORT - EGD- 026 -12 October 3, 2011 The Regional Municipality of Durham P.O. Box 623 605 Rossland Road East Whitby, ON L1N 6A3 Attn: Mr. Jeff Brooks, Regional Planning Department Dear Mr. Brooks: Re: Regional Cycling Plan Comments I would like to thank you for the opportunity to comment on the Regional Cycling Plan by way of recommendations that came from the Tri Finance & Administration, Planning and Works Committees, and forwArded to our Council for comments both from the Municipality and from key partners such as local cycling clubs and individual users. As you will be aware, the Municipality of Clarington is committed to working with the Region on their Cycling Plan through our Official Plan because we see active transportation as an important part of our long term vision. To add emphasis to this statement you should know that the Municipality's Strategic Plan identifies alternative modes of transportation, including cycling, as one of our key objectives in developing "a comprehensive transportation master plan that reviews all modes of transportation (i.e. Vehicular, cycling, and pedestrian) on our roads, sidewalks and trails ". We recognize the many benefits of alternative and active transportation including improved health benefits for our residents, cleaner air, and a more efficient transportation network and reduced dependence on the automobile. In fact we see the promotion of alternate modes of travel, such as walking, transit and cycling as being key in allowing us to reach our sustainable transportation objectives. To emphasize our commitment the Municipality is proposing that monies to fund the development. of a Master Transportation Plan and an open spaces and trails study be included in our 2012 municipal budget identifying all modes of transportation and specifically including a Pedestrian and Cycling Master Plan. These plans /studies will .be completed through oUr OP review process and will be proposed for preparation in 2012 with adoption of the plan possibly in 2013 and implementation post 2013. It is important. however that time is taken to prepare a Pedestrian and Cycling Master Plan that clearly identifies Clarington's own local priorities in a distinct and adequate way. The Pedestrian and Cycling Plan will respond to the need to develop policies, guidelines and standards at the Regional level to take a leadership role and to support municipal efforts for the provision of cycling and pedestrian facilities and related infrastructure as well as policies to support implementation. It is, however, recognized that it takes more than bicycle lanes or recreational pathways /sidewalks to make CORPOR.,1kTRON OF THE M[<. NI)OIIPALIIi Y OF C,11-AR86g9G TOK9 40 TEMPERANCE STREET, LOWMANVILLE, ONTARIO L16 3A6 T 905 - 923379 Regional Cycling Man Comments October 3, 2011 Page 12 Clarington pedestrian and cyclist friendly. It is our intention that the plan will acl&ess ways that we might improve cyclist and pedestrian safety, education, enforcement and promotion, enhance modal integration and the provision of trip end facilities. Our policies and guidelines will also look at design standards and implementation measures for the development of both on and off -road local cycling networks. The Municipality is looking towards the development of our comprehensive pedestrian and cycling plan, which would be co- ordinated with the Regional Cycling Plan addressing wide cycling and pedestrian initiatives as we work together to examine opportunities to connect many of our villages and hamlets in the northern portions within the Municipality and in the Region (to the west) and appropriate treatments for bicycles and pedestrians within the Regional Road allowance. There may be opportunities where expansion of the local system could facilitate network connectivity and consistency and help increase the level of walking and cycling in the region. In Clarington we do not rely solely on our long term vision, already we make it a practice to construct new trails through our,valleys to provide some north south continuity, however roadways need to also be used to provide alternative north south continuity. Recently when we reconstructed Concession Roads 7 and 8, we deliberately paved the shoulders to provide an east west spine across the top of the municipality. As you knowth'e Municipality of Clarington is widespread compared to some other regional municipalities with many smaller villages that need connections to a cycling and trail network and there are various challenges for both the novice and experienced cyclist. Having outlined our goals and intentions I would like to advise that the following points were gathered from staff and from local key users for further consideration: Comments from Staff 1. Taunton Road is identified as a. Regional Cycling Spine but only as far east as Simcoe Street in Oshawa. Cyclists who like to access rural roads in Clarington often come, in from the west. Taunton Road with a bicycle friendly cross - section might be used as a connection to the rural roads in Clarington and it should be identified as a Regional Spine all the way to 115/35 Hwy. The Waterfront Tr ail is not identified as one of the Regional Cycling Spines and it might be the most heavily used cycling route between the lakeshore municipalities in the Durham Region, The Region should consider a funding formula similar to what they have proposed for rural roads, a 50/50 cost sharing for the cost of granular, asphalt, signage, markings, and the provision of other amenities. The maintenance of the Waterfront Trail would remain the responsibility of the respective municipality. This type of funding formula could expedite the improvement of deficient sections and the construction of new sections of Waterfront Trail. 3. The cycling spine should provide for connections to all local and regional trails, as well as connections to other modes of transportation such as GO Transit particularly since GO Transit provides for and encourages bicycle riders to use their transit. In the report, the route appears to stand on its own without mindful connectivity to other routes and transportation modes. 9-1"5 Regional Cycling Plan Comments October 3, 2011 Page 13 4. Hwy 2 through Clarington has Regional sections and Municipal sections. The methodology to determine responsibilities in the Regional Cycling Network should consider the entire length of Hwy 2 as "Regional ". 5. In addition to multi -use boulevard paths, on -road cycling facilities on urban cross sections should be considered within the methodology of the Regional Cycling Plan. 6. While the design of the "cycling facilities" is mentioned, there is no mention of who will undertake the design and who will pay for the design. The entire cycling plan will be under the.jurisdiction of eight different road authorities, and there must be consistency throughout with respect to design, signage, path markings, etc. 7. While Sect. 1.8 of the report discussed Risk Management and Mitigation Strategies, subsequent reports on this matter identify that further consideration needs to be given to risk management and insurance issues "to ensure that the proper standard of care is provided [level of service] ". Liability has been and continues to be a significant issue, and to our knowledge, no "proper standard of care" has been defined. Sect. 1.11 implies that winter maintenance is expected on the cycling facilities. There are sign ificant.costs and liability associated with that level of service. Appropriate levels of service for maintaining these facilities must be defined. 8.. The report proposes that the local municipality is entirely responsible for the cost of "path maintenance" in urban areas where a multi -use boulevard path will be located on one side of the road. Clarington maintenance personnel, therefore, will be required to maintain bike lanes along kilometers of Regional road boulevards which will have significant impact on their work schedules. As stated previously, the level of service on those paths is not defined. For these reasons and for consistency with respect to design, maintenance, signage, markings, etc., cycling facilities along Regional Roads should be completely funded and maintained by the Region. 9: There are no north /south Regional Cycling Spines in Clarington, currently shown on the plan. Spines along such roads as Reg. Rd. 34, Reg. Rd. 57, Reg. Rd. 14 and Reg. Rd. 42 would be appropriate north /south routes with a great deal of connectivity to destinations. As well, significant cycling activity occurs all along Hwy. 2 in Clarington as cyclists travel east, and we request that the Cycling Spine be extended to.the Clarington /Port Hope boundary. Comments from Beech Street Spinners (BSS) CVcling Club 1. Hwy 2 should be included as a Regional Cycling Spine to the east limit of Clarington. This route is used regularly by the BSS for rides to Port Hope and beyond.' 2. The Beech Street Spinners do not believe that Taunton Road is a good route for cycling in its current configuration. The club always chooses alternate routes to avoid Taunton Road and believes that other east /west spines should be identified. 3. The Plan only allows for Regional funding assistance on rural cross sections of Regional Roads identified in the plan part of the Regional Cycling Spine. There are partial sections of Regional Roads that are often used by the BSS as links to other routes. For instance the section of RR 57 between 9_1B Regional Cyciing Plan Comments October 3, 2011 Page 14 Nash Road and Longworth Avenue is a frequently used route that would benefit from a paved shoulder bikeway on both sides of the road. Since RR57 is not part of the Regional Cycling Spine it would currently not be eligible for funding assistance from the Region. 4. Regional Road 34 is used regularly by the BSS and should be identified as a Regional Cycling Spine between the 401 and Taunton Road. 5. Regional Road 42 is used regularly by the BSS and should be identified as a Regional Cycling Spine between Hwy 2 and Concession Road 4. The Municipality is committed toward developing a comprehensive and viable transportation network that supports various alternative modes of active transportation within Clarington. The Regional Cycling Plan is vital but equally important, for Clarington and for the Region, is the need for us to identify our own unique vision and priorities and we intend to do so, with your help, by way of our 2012 Pedestrian and Cycling Master Plan. Once that is.in place, and a copy has been made available to you, we feel that we will be in an even better position to support and develop a combined regional vision. I invite you to contact me directly with your thoughts and questions. Sincerely Al� A. S. Cannella, C.E.T. Director of Engineering Services ASC /jb Cc: Clarington's Mayor and Council Frank Wu, C.A.O. P. Barrie, Municipal Clerk D. Crome, Director of Planning Services F. Horvath, Director of Operations 0--17 ATTACHMENT - 2 TO REPORT - EGD- 026 -12 The Regional Municipality of Durham To: The Planning & Economic Development, Works and A� Finance & Administration, Health & Social Services Committees • From: A.L. Georgieff, Commissioner of Planning and Economic Development C. Curtis, Commissioner of Works R.J. Clapp; Commissioner of Finance Dr. R.J. Kyle, Commissioner & Medical Officer of Health Report No.: 2012 -J -18 Date: May 24, 2012 SUBJECT: Regional Cycling Plan Review, File: D21 -32 RECOMMENDATIONS: THAT the Joint Planning & Economic Development, Works, Health and Social Services, and Finance & Administration Committee recommends to Regional Council: a) THAT the proposed Primary Cycling Network (Regional Cycling Plan) and implementation framework as contained in Commissioners' Report No. 2012 -J -18 be released for public consultation, which includes the following: i) THAT the proposed Primary Cycling Network (Regional Cycling Plan in Attachments 7 -14), which includes 205.6 km of cycling facilities to be provided on Regional Roads with the following treatment types to be phased over the next 20 years; 1.04 00-18 rt No.: 2012 -J -18 Page No. 2 Proposed Prinnary Cycling Network Phasing by 176cility Type - Regional Portion Notes: Only Regional Road portions of the Primary Cycling Network have been included in this table b) And further to approval of the above: i) THAT the Region continue its practice of being 100% responsible for providing the platform for multi use paths within Regional Road rights -of -way contained in the proposed Primary Cycling Network at its sole expense; ii) THAT the Region continue its practice of being 100% responsible for maintenance of all on road cycling facilities and paved shoulders on Regional Roads that form part of the Primary Cycling Network; iii) THAT the Area Municipalities continue to be 100% responsible for the maintenance and repair of multi use paths on Regional Roads that form part of the Primary Cycling Network, by the area municipality in which the multi use path is located; and iv) THAT the Region's funding policy paved shoulders on Regional. Roads on the Primary Cycling Network, be changed from the former 50 %/50% cost sharing arrangement with* the Area Municipalities, to the Region now being 100% responsible for the capital construction costs for all on road cycling facilities and paved shoulders; c) THAT the area municipal councils be requested to, cornment on the proposed Primary Cycling Network and implementation framework prior to September 15, 2012; and 1015 0 -19 Report No.: 2012 -J -18 Page No. 3 d) THAT a copy of Commissioners' Report No. 2012 -J -18 be forwarded to all Durham area municipalities. '9. PURPOSE. 1.1 The purpose of this report is to present the findings of the Regional Cycling Plan review and to seek authorization to release this report for public consultation. Comments on the findings of the Regional Cycling Plan review will be requested from each of the area municipalities prior to September 15, 2012. 2. BACKGROUND 2.1 In October 2008, Regional Council approved the Regional Cycling Plan and related policies. The Plan, which identifies key Regional road spines where cycling paths should be implemented, builds on and integrates with area municipal cycling initiatives, to provide a Region wide network serving both urban and rural areas (Attachment 1). However, since the adoption of the Plan, a number'of requests have been made by the area municipalities to revise the network. 2.2 In November 2011, Regional Council resolved: a) THAT the recommendations on the updated Regional Cycling Plan be presented at the March-22, 2012 Joint meeting of the Finance and Administration, Planning and Economic and Development, Works and Health and Social Services Committees, to allow for adequate analysis and input by the area municipalities and interested parties; ' b) THAT an economic analysis of the Waterfront Trail through Durham be undertaken to identify local and Regional costs and benefits associated with the completion of the Trail; 1. ® 6 9--20 Report No.: 2012 -J -18 Page No. 4 c) THAT the Commissioner of Finance report back on funding alternatives for the Cycling Plan, including a review of formulas used in other Southern Ontario Regional Municipalities; and d) THAT staff develop a work plan that involves a Regional and Area Municipal Senior staff working committee and a work plan that assesses the items in Attachment No. 4 to Joint Report No. 2011 -J -45 plus a comparison of best practices in funding cycling facilities and socioeconomic, environmental and health benefits of a Regional Cycling Plan. 2.3 In December 2011, a draft work plan was circulated for comment by each of the area municipalities. Comments were received from a number of the area municipalities in.December 2011 and January, 2012. 2.4 In January 2012, a meeting was held with area municipal staff to present research on the benefits of cycling and best practices for cycling planning, a preliminary evaluation of the cycling network focussing on constraints and opportunities, and the development of a communication strategy. One -on -one meetings were also held with area municipal representatives to discuss issues and network objectives specific to their municipalities.. 2.5 In February 2012, a preliminary draft cycling network was released for area municipal review. Written comments were received from several of the area municipalities and are summarized in Attachment 2. 2.6 In March 2012, Joint Committee received Commissioner's Report 2.012 -J -11, indicating that a draft Regional Cycling Plan would be presented at the' May 24, 2012 Joint Committee meeting, in response to requests from the City. of Pickering, Town of Ajax, City of Oshawa and Municipality of Clarington. In addition, the report also indicated that other matters raised by the four area municipalities would also be considered on May 24, 2012. These matters included: that the Region undertake public consultation on the draft Regional Cycling Plan; that the Region provide the area municipalities until September 30, 2012 to respond to the draft Regional Cycling Plan; that the Region provide for a continuous, stable and sustainable funding commitment; and, that 107 9 -2€ Report No.: 2012 -J -18 Page No. 5 the Region consider the implementation of gaps in the network, independent of road construction projects. 2.7 On March 29; 2012,'a meeting was held with the Area Municipalities and the following was presented: ® the results of an analysis of how other two -tier Southern Ontario Municipalities comparable to Durham, are funding cycling; and ® the potential marginal economic costs and benefits of cycling. 3, RF -VIEW OF THE PLAN 3.1 The review of the Cycling Plan focussed on two main components:_the development of a region -wide cycling network; and, an implementation strategy, including an examination of network phasing, costs, funding strategies, and principles for reducing the Region's exposure to risks and liabilities. 3.2 To complement the development of the network, directions for a communication strategy have been developed that will outline recommended education., promotion and enforcement practices necessary to build dwell informed and safe.cycling community (see Attachment 3 for details). A detailed work program and budget for the communication strategy will considered during the annual business planning and budget process. 4. NETWORK DEFINITION 4.1 In planning for cycling facilities for the Region, a hierarchy of networks was examined as defined in the following table: ' s 9-22 ort No.: 2012 -J -18 Page No. 6 4.2 The three network elements (i.e. Primary Cycling Network, Regional Trail System, and Secondary Cycling Network) collectively form the broader regional cycling network. These networks are planned to be connected and provide routes for a variety of users and trip types. 4.3 This Regional Cycling Plan review focuses on the planning, design and implementation of the Primary Cycling Network which includes roads uridet Regional and area municipal jurisdiction. It is important to note that the cycling networks referenced in the above table are defined by their function rather than by jurisdiction. 6. IDENTIFYING THE PRIMARY NETWORK 5.1 -In identifying and designating a Primary Cycling Network, a stepped approach was employed. This approach was based on the practice of a number of progressive cycling nations (i.e. Denmark, Netherlands, England, New Zealand, Australia and Germany). The approach includes an assessment of appropriate treatment types (i.e. cycling 109 —23 t -' i To Routes that connects Typically located within Network is designated `` z Gycli :t =..:r.;='. major centres inter- arterial road corridors, and defined within the ®ttivork'+ modal facilities and Regional Cycling Plan. M1y(SpineS) -;f destinations, providing Fsz;rcwiy kl jr service between communities, area municipalities and other regions. '`'Regional': U11`" 'Af Regional scale, multi use Typically located off Network is defined ,r 1= :Plefi�Fork'y routes that are typically road. through the Durham used by recreational Region Trail Network. =_r ;:,:tR '^ _ ' • users, . Local routes that connect ' Mix of on and off road Network is designated ;Cycling t1= to the Primary Cycling facilities. and defined within area Netwotk;(Localx Network, connect municipal cycling plans. `!�T =�.T:Rofite's) Fx r neighbourhoods and 1 Primarily, located within facilitate shorter distance area municipal rights -of- : : trips way and iocal trail systems. 4.2 The three network elements (i.e. Primary Cycling Network, Regional Trail System, and Secondary Cycling Network) collectively form the broader regional cycling network. These networks are planned to be connected and provide routes for a variety of users and trip types. 4.3 This Regional Cycling Plan review focuses on the planning, design and implementation of the Primary Cycling Network which includes roads uridet Regional and area municipal jurisdiction. It is important to note that the cycling networks referenced in the above table are defined by their function rather than by jurisdiction. 6. IDENTIFYING THE PRIMARY NETWORK 5.1 -In identifying and designating a Primary Cycling Network, a stepped approach was employed. This approach was based on the practice of a number of progressive cycling nations (i.e. Denmark, Netherlands, England, New Zealand, Australia and Germany). The approach includes an assessment of appropriate treatment types (i.e. cycling 109 —23 Report No.: 2012 --J -18 Page No. 7 lanes, buffered. cycling lanes, cycle tracks, multi use paths, paved shoulders — as illustrated in Attachment 4). 5.2 As such, the following steps were taken in evaluating potential routes for the Primary Cycling Network, and planning and implementing particular facility treatments: 1. A collection of candidate routes, including suggested routes by the area municipalities and other cycling stakeholders, were evaluated given the*needs of cyclists and a set of network principles (see Attachment 5,for details). 2. Once the preferred Primary Cycling Network was identified, potential treatment types were selected based on future motor vehicle operating speeds and traffic volumes using the following graph. Facility Selection Graph 01234667591011121314-% Motor Vehlale too 107 OprraHHn�Spaed (85th Palcanila) • : "r,�i +ti, l I 70 70 fir; dig,j°}}77v. Cycle Lane ' 1_;r' S;- 3: 6a 60 i r kf- {1>sa. i�if•S:F 'i'r,`.Ei , y- } ' "�J % 1;= - e.� a! 3a �-{�� t`hf.:ci— t'��'aiF�LL�.L. ;Ei'i ;Y 4` ='tji = `,f�i:iss, '}''+ - i ?:: �i�.,• .tia iii= ' .'�r:i <f _:}_''i �} _ ;.co- ii�•_ – i4,v'L,, url r�-: }E•:�RLi - 4r ti /:TM:x1 it =` –;%,t ':I,y_ ? =i -. S: 20 ��' dc.� " s r�. . ��, t � { j[C= Ol,�ldej � 5"-ei�Clea�raled iFadoCil3lt�o�l�foItleim-at:a R.o fu� -t ej,si1),-_� �;i� zo L 7t rt3 a t . ( .•L. f - 1� i 10 ��. .., ....... -. 3y Y . . 10 0 1 1 3 t 5 6 7 t[ 9 10 11 •12 13 1� s15 • Avamd�tultyTnNlc Voluma(all lanoc. both dlregtonsl • - t_ THOUSANDS Source: Delphi MRC, Cycling Facility Seleclion Decision Support Tool & User Guide, Issue 1.0, City of Nam May 2011 3. A more detailed examination was undertaken to establish preferred treatment types' on a corridor -by- corridor basis having consideration for corridor specific characteristics, such as higher commercial vehicle volumes, multiple driveways, on- street parking, and right -of -way constraints (see Attachment G for 110. 9-24 Report No.: 2012 -J-18 Page No. 8 details). Through future Environmental Assessments and other design studies, treatment types will be confirmed and designed in accordance with recognized standards and guidelines. Map 1A and 1 B illustrate the draft Primary Cycling Network (Attachments 7 and 8) and Map 2A and 213 illustrate the facility treatment types for the Primary Cycling Network (Attachments 9 and 10) which has been used for determining the cost of the network. 5.3 In implementing the Primary Cycling Network, the Region of Durham will continue to rely on a set of accepted design practices. Principally, the Region relies on guidelines and standards developed by the Ontario Traffic Council and the Transportation Association of Canada. These organizations have developed recommended standards for a variety of design parameters (e.g. gradients, design speeds, sight distances, horizontal and vertical alignments, cross slope), design elements (e.g. pavement markings, intersection treatments, crossing treatments, structure treatments), cycling.amenities (e.g. parking, catch basin covers, end trip facilities), signage and maintenance. 6. PROPOSED PRIMARY NETWORK SCOPE, ESTIMATED COSTS, AND IMPLEMENTATION STRATEGY 6.1 Existing Cycling Plan Implernentation Progress to Date 6.1.1 Since the implementation of the Regional Cycling .Plan in 2008, approximately 12.3 km of the proposed network has been constructed at a total estimated cost of $1.6 million, as outlined in the following table: ockRod`= Dellbrook Rossland Road 1,000 Pickering Multi -Use Avenue Path Multi Use Aorja Street;, ; Thickson Rd. 420 m east of Thick son -r. Rd. 420 Whitby Path iintoKRoad Thornton Road 325 m east of Airport 1,200 Oshawa Multi -Use Blvd. path nc6&'_i §reet'-• Oshawa-Creek Conlin Road Multi -Use. 1,325 Oshawa Path 1-11 $225,000 $94,500 $270,000 $298,125 Report No.: 2012-) -18 Page No. 9 6.2 Scope and Size of the Proposed Network 6.2.1 The'proposed Primary Cycling Network includes a total of 205.6 km of cycling facilities to be provided on Regional Roads, with the following treatment types to be phased over the next 20 years. • G ' Proposed Primary Network Phasing by Facility Type - Regional Portion Notes; Only Regional Road portions of the'Primary Cycling Network have been included in this table 112 I 9 -2D" . st •r;.. rticoe Street ?;;; Hwy 407 North Steepleview Crt. 430 Oshawa Paved $37,410 ._: A roach Shoulder '.Siiiic6;e Street; '' 0.2 km N of 1.5 km N of Raglan Rd. 1,300 Oshawa Paved $113,100 Raglan Rd. Shoulder Paved Shcne,5tireet;; 0.1 km 5 of 0.25 S of Ragian Rd. 2,000 Oshawa $174,000 Howden Shoulder Paved L • r '- 1;orgnin'�treef :�= Brock Road � West of Concession 6 4,600' Uxbrid g e $400,200 Shoulder Total 12.3 km Total $1,612,335 6.1.2 Of the 12.3 km of the cycling plan built to date, there are 7.9 km that are no longer on the proposed Primary Cycling Network (i.e. Simcoe Street from Raglan Rd to Howden, and Toronto Street from Concession 6 to Brock Road) as more appropriate rural.routes were selected based on the new selection criteria. 6.2 Scope and Size of the Proposed Network 6.2.1 The'proposed Primary Cycling Network includes a total of 205.6 km of cycling facilities to be provided on Regional Roads, with the following treatment types to be phased over the next 20 years. • G ' Proposed Primary Network Phasing by Facility Type - Regional Portion Notes; Only Regional Road portions of the'Primary Cycling Network have been included in this table 112 I 9 -2D" Report No.: 2012 -J-18 Page No. 10 6.3 Estimated Gross Capital Cost of the Propr6sed network — Regional Roads 6.3.1 The gross capital construction cost to build the remaining network is .estimated to cost $63.8 million to construct, as identified in the table below. Proposed Primary Network on Regional Roads .. Estimated Gross Costs 6.4 Estimated Life Cycle and Maintenance Costing for the Primary Cycling Network — Regional'Roads 6.4.1 The Regional share of life cycle costs were estimated for the proposed Primary Cycling Network, based on the following activities taking-place on the additional asphalt with full build -out of the primary network: a crack sealing in year 5; ® a grind and overlay treatment in year 15; and © a major asphalt replacement in year 25. The estimated Regional share of life cycle costs have been indentified in the following table: .1t 9 -9- f Report No.. 2012 -J -18 Page No. 11 Life Cycle Cost Analysis - Regional Roads 6.4.2 It is not anticipated that the fully implemented Cycling Plan will result in a direct increase in the cost of winter maintenance. However, consideration will need to be given to the most appropriate response time for some winter maintenance activities. For example, on rural portions of Regional Road, shoulders of the roadway are ploughed subsequent to ploughing the primary travelled lane of the road. If a rural portion of regional road- has a paved shoulder and is part of the cycling network, consideration may need to be given to ploughing the paved shoulder as a component of the primary winter event response and additional costs would occur. 6.4.3 The proposed Primary Cycling Network does identify 14.5 km of proposed multi -use path on-regional and local roads. Area municipalities are responsible for the summer and winter maintenance of multi -use boulevard paths. In some cases the multi -use paths can be installed in lieu of sidewalks in conjunction with area municipal sidewalk replacement programs. In these instances, the ongoing maintenance and operation costs to the area municipalities are .expected to be mipor since one facility type is being replaced by another. In other-cases, where no sidewalk currently exists, multi -use 114 —28 ort No.: 2012 -J -18 Paae No. 12 paths can be constructed in lieu of side walk, when user demand for the facility becomes warranted. In these cases, maintenance and operational costs incurred by the area municipality would be incremental, given that the facility is new; however the multi -use path would be constructed in lieu of a sidewalk which would have had pre- determined ongoing costs 6.5 Implementation Timing 6.5.1 In order to estimate the phasing of the construction of the proposed network, two general timeframes have been identified; short: term (5 year — see Attachments 11 and 12), longer term (6 — 20 year -- see Attachments 13 and 14). These timeframes have been identified based on implementation opportunities detailed below. 6.5.2 raved Shoulders on Regional Roads (Rural Cross - Section) In order to achieve economies of scale, construction of paved shoulders on Regional Roads will take place in conjunction with planned road rehabilitation. The pavement condition indek has been used as an indicator to determine if rehabilitation of a Regional Road segment is anticipated in the short term (5 year), longer term (6 — 20 year) timeframe. 6.5.3 Boulevard Multi -Else Patch and Cycle Tracks. (urban Cross- Section) In instances where planned expansion work has been identified on portions of the proposed Primary Cycling Network within in the Region's 2012 Capital Road Program and Four Year Forecast and the 2003 Development Charge By -law, there will be an opportunity to construct multi -use boulevard trails or cycle tracks in conjunction with 'the planned road expansion work. Implementation phasing has been aligned with these planning documents. I i 16 9-29 Report fro.: 2012 -J -18 Page No. 13 6.5.4 Can Road Cycling Lanes and Buffered Cycling Lasses (Urban Cross- Section) In urban cross- sections where there is currently sufficient pavement width to provide on road cycling lanes or buffered cycling lanes, typically only additional line marking and signage is required. Implementation phasing for the portion of the proposed Primary Cycling 'Network that meets this criteria has' been identified in the short term timeframe. In urban cross sections where there is currently insufficient pavement width to provide on road cycling lanes or buffered cycling lanes, implementation phasing has been assigned to match planned widening. timing as identified the Region's 2012 Capital Road Program and Four Year Forecast and the 2008 Development Charge By -law. If there is no planned future road expansion, the implementation would occurin conjunction with future road reconstruction and all phasing has-been assigned to the long term timeframe. 6.6 impact to the Roads Capital Program 6.6.1 If the proposed Primary Cycling Network is constructed over a 20 year period, it is estimated. that $2.4 million will be required annually from the Capital Road Program. This does not include additional maintenance or life cycle costs. 6.62 * Non- Growth Impacts Of the $2.4 million, it is estimated that average annual allocations of approximately $150,000 would be required from non - growth portions of the capital program. This would reduce funding availability for non growth supported programs, such as structure rehabilitation and road rehabilitation. Over 20 years, road rehabilitation accomplishments would be reduced by approximately 7.5 km 6.6.3 Growth impacts It is estimated that an average of $2.25 million would be required annually from the growth funded portion of the Capital Road Program. � x---30 Report No.: 201.2 -J -13 e No. 14 This would reduce funding availability for growth supported programs such as road expansion projects. Over 20 years, a reduction 13 km of road expansion accomplishments could be expected. 7. FINANCIAL IMPLICATIONS 7.1 Review of Other Two -Tier Southern Ontario Municipalities Funding Approaches of Cycling 7.1.1 In accordance with Regional Council direction, an analysis was completed of how other two -tier southern Ontario Municipalities that are comparable to Durham, fund cycling. 7.1.2 On March 29, 2012, the results of this analysis, was presented to the area municipalities. A summary of the key findings are as follows including the current recommended funding responsibilities for the proposed Primary Cycling Network: Summary of Funding Responsibilities Municipality Regional Roads Lo cal Area Municipal Roads On Road Cycling Multi Use Trails /Sidewalks On Road Cycling Multi UseTrails/Sidewalks onstruction Maintenance Construction Maintenance Construction Maintenance Construction Maintenance Durham 100% Region 100% Region & Local Local Local . Local Local Local [Region Recorrrnended to Municipal!V" Municipality Municipality Municipality Municipality Municipality hangefrom50/50) 100% 100% 100% 100% 100% York Region Region 100W Region 100% Local Local Local Local Local Local Municipality Municipality Municipality Municipality Municipality Municipality 100 %3 100% 100°W° 100% 100%° 100% Halton Region Region 100% Region 100% Local Local Local Local Local Local Municipality Municipality Municipality Municipality Municipality Municipality 100% 100% 100% 100% 100% 100% Peel Region Region 100% Region 100% Region 100%1 Local Local Local Local Local Paved Shoulder Municipality Municipality Municipality Municipality Municipality Rural Rd Only 100% 100% 100% 100% 100% Waterloo Reg ion Region 10016 Region 1001A Local Local Local Local Local Local Municipality Municipality Municipality Municipality Municipality Municipality 100 %4 100% 100 0/64 100% 100 %4 100% Notes 1 Cost of constructing cycling facilities included in the cost of the road construction project. As such cycling facilities are constructed when road construction project is approved and undertaken, as approved during the business planning process. 2 Durham Region to provide the platform for the multi use path at its expense, and the' Local Municipality responsible for providing asphalt structure at its expense. 3 York Region (Municipal Partnership.Program) provides $500,000 1year in dedicated annual property tax funding to Local Area Municipalities to accelerate implementation of cycling facilities that serve a Regional context Local Municipalities apply for the funding and the Region selects projects to receive the funding. 4 Waterloo Region provides $600,000 /year in dedicated annual property tax funding as part of its road rehabilitation program, to accelerate building either Regional or Local Municipal cycling facilities. Waterloo selects priority projects in consultation with Local Municipality. 9-31 Report No.: 2012 -J -18 Page No. 15 7.2 Recommended 'ending Formula For Durham Region's Proposed Revised Cycling Plan 7.2.1 It is recommended that the following cost sharing and funding formula be considered for the proposed Primary Cycling Network: For all paved shoulders and on road cycling lanes, including buffered cycling lanes on Regional Roads that form part of the proposed Primary Cycling Network, the Region will be 1009/6 responsible for all the capital construction cost of providing the cycling facility (including land acquisition and utility relocation, signage, and markings), customized bridge structures, and ongoing regular maintenance and repair costs for those on Regional Roads. For multi use paths and cycle tracks located within Regional Road rights -of -way that form part of the Primary Cycling Network, the Region will be responsible for providing at its expense, a platform for the construction of a multi use path. The cost of providing a platform will include land acquisition, utility relocation, grading and customized bridge structures. The cost of granular, asphalt, signage, markings, the provision of other amenities and path maintenance and repair, is the sole responsibility by the area. municipality in which the multi use path is located. 7.2.2 This recommended funding formula is consistent with the funding practices used by the other four comparable southern Ontario two -tier municipalities in that the Regions are 100% responsible for the costs of providing and maintaining on road cycling facilities and paved shoulders on Regional roads designated within their plans. In addition, the recommended funding formula also requires the Region to provide the platform for multi use paths on Regional Roads. 7.2.3 This recommended funding formula increases Durham's funding share from the previously approved 2008 Regional Cycling Plan, in that the Region is now responsible for providing at its sole expense on road cycling lanes and paved shoulders on Regional Roads designated in the proposed Primary Cycling Network. 01-32 Report No.: 2012 -J -18 Page No. 16 7.3 Financing Shares of Durham's Recommended 2012 Cycling Plan 73.1 The Regional capital construction cost estimate to build the remaining proposed Primary Cycling Network was based on•recent vendor input, pricing and validated against cost estimates used by other Regions in developing their cycling plans. Estimated Regional Costs for Proposed Revised Regional Cycling Plan N otes: 1 Capital cost of providing a 3 metre wide platform one side only 2 Capital cost of providing a 2 metre paved shoulder on both sides of road and signage 3 Cost for on road cycling lane is estimated for lane markings and signage 4 Capital cost per metre for lane markings or if a lane needs to be added 5 Estimated development charge revenue based on 2008 Regional DC lay -law, 7.3.2 The Region's 2008 Development Charge Background Study included growth related costs for platforms for multi use trails in conjunction with future road widening projects using a representative network. 7.3.3 Based on the Region's 2008 current Development Charge. Background Study, it is estimated that development charge revenue could reach $7.2 million over the 20 year period, or an average of $360,000 per year. This would also result in the net property tax requirement for the Region of $41.6 million over the next 20 years or an average of $2.1 million per year. This would equate to an estimated Regional property tax impact of 0.4 %. 2012 2013 -2016 2017 -2032 Total Capital Cost $ $ $ .* $ Base Multi Use /Cycle Track 1,023,875 3,424,115 18,392,191 22,840,181 Paved Shoulder 151,328 601,918 2,304,413 3,057,659 On Road Cycle Lane 0 270,130 '211,910 482,040 Buffered Cycle Lane 0 20,475 2,678,195 2,698,670 Structures 0 1,012,440 6,973,517 7,985,957 Land and Utility Relocation 0 2,340,000 9,360,000 11,700,000 Subtotal .1,175,203 7,669,078 39,920,226 48,764,507 Financina DevelopmentCharges5 358,3.56 1,198,440 5,599,116 7,155,913 Required Property Tax 816,847 6,470,638 34,321,110 41,608,595 Total Financing 1,176,203 7,669,078 39,920,226 48.764.507 N otes: 1 Capital cost of providing a 3 metre wide platform one side only 2 Capital cost of providing a 2 metre paved shoulder on both sides of road and signage 3 Cost for on road cycling lane is estimated for lane markings and signage 4 Capital cost per metre for lane markings or if a lane needs to be added 5 Estimated development charge revenue based on 2008 Regional DC lay -law, 7.3.2 The Region's 2008 Development Charge Background Study included growth related costs for platforms for multi use trails in conjunction with future road widening projects using a representative network. 7.3.3 Based on the Region's 2008 current Development Charge. Background Study, it is estimated that development charge revenue could reach $7.2 million over the 20 year period, or an average of $360,000 per year. This would also result in the net property tax requirement for the Region of $41.6 million over the next 20 years or an average of $2.1 million per year. This would equate to an estimated Regional property tax impact of 0.4 %. Report Flo.: 2012 -J -18 Page No. -17 7.3.4 The Region will also need to incur ongoing maintenance, repair, and rehabilitation costs. The estimated life cycle costs of $30 million over a 30 year period will require annual property tax financing of $1 million per year, equating into another 0.2% property tax increase required. during the implementation of the Plan. 7:4 Potential Economic Benefits 7.4.1 In accordance with Regional Council direction, an analysis of some of. the potential costs and benefits of implementing cycling and off road trails. Can March 29, 2012, the results of this analysis, was presented to the Area Municipalities. 7.4.2 A large number of economic studies were reviewed and the results of the studies varied widely due to the different circumstances in each of the jurisdictions studied and the assumptions used in the analyses. The results also varied in terms of qualitative considerations, case examples, and complex economic model results. 7.4.3 With Durham Region being unique with its own characteristics (e.g. urban rural composition, large geographic area and location in the GTA, population densities, population and employment mix, etc), the results of the various studies reviewed cannot be simply transferred to Durham. However, some of the economic benefits and costs and can be generalized and may apply to Durham in varying degrees. 7.4.4 In terms of the Waterfront Trail, the specific benefits and costs to Durham also cannot be quantified. 7.4.5 Generally,. some of the key marginal eco.nomic benefits could include: ® Increased employment and economic growth for the Region; 0 Increased tourism activity; - ® Reduction in emissions and congestion cost; Increased utilitarian benefit for users; and a Cheaper mode of transportation for users. 3.20 :3 Report No.: 2012 -J -18 Page No. 18 7.4.6 With limited current usage counts of cyclists in Durham and no recent estimates of how many cyclists would be attracted to Durham if the Cycling Plan was expanded, it is not possible to quantify the economic and tourism benefits. Also, with no recent estimate of how many vehicle drivers in Durham would shift to using. their bicycles instead, ii is not possible to quantify the travel related benefits. 7.4.7 Balancing the marginal benefits, are the costs to implement the plan. Generally, some of the economic costs will be: Construction costs to build cycling and multi use trails: It is estimated that the Region's cost to implement the Regional Cycling Plan over the next 20 years is $48.8 million. With $7.2 million in development charge revenue estimated, the net property tax cost to the Region could be $41.6 million. This could equate into an average annual property tax requirement of $2.1 million or an instant 0.4% property flax increase. Annual maintenance costs: The estimated annual maintenance costs for the Region for on road cycling - facilities cannot be estimated at this time. Rehabilitation and replacement costs based on life cycle costing: The estimated rehabilitation and replacement costs for the Region's share of the cycling facility is estimated at $1 million, per year. Opportunity cost (i.e. funding being re allocated from road work toward cycling thereby reducing road expansion and rehabilitation work): If the annual average property tax funding of $150,000 is.used for cycling instead of roadwork, that could translate into 7.5 km of road rehabilitation and 13km of road expansion having to be deferred over a 20 year period. Potential to reduce vehicle capacity if cycling is implemented in existing road allowances. Monitoring and Safety and. risk management of cyclists. 121 9 - 3 5 Report No.: 2012 -J -18 Page No. 19 8.1 Liability Exposure 8.1.1 Municipalities have a statutory duty to maintain their roads in a proper state of repair, and a common law duty to warn the road users of hazards. A condition of non - repair can involve "any aspect of the road and its"environs "; including "not only the surface of the road but also the alignment of the road, obstacles on the side of the road and signage ". 8.1.2 Several courts have found that the reasonable state of repair required. for cyclists may be different from that required for cars. Thus, the Region will be incurring increased liability exposure to cyclists, and especially if dedicated bike lanes are introduced. 8.2 . Sources of Increased Exposure . 8.2.1 There will be adverse implications from the implementation of dedicated bicycle lanes on roads under the jurisdictiori of the Region of Durham. Increased liability exposure will come. from heightened maintenance obligations, allegations of negligent bike lane design and an increased duty to warn. These factors combine with the fact that: significant numbers of vehicle- bicycle accidents occur as a result of turning movements at intersections and private driveways, where bicycle lanes provide little, if any, improvement in safety. Currently, the Region has no legal obligation to provide bicycle lanes in order to fulfill its statutory duty of maihtaining Regional Roads in a state of repair. currently, the Region does not owe a higher duty to cyclists. Once dedicated bike' lanes are introduced the higher standard will now be owed. 122 2 19-36 Report No.: 2012 -J -18 Page No. 20 8.3 . Higher Standard of Repair 8.3.1 Dedicated bike lanes will necessitate a higher standard of repair within the bike. lane to ensure that it is reasonably safe for cyclists, not just motor vehicles, as would otherwise be the case in a shared road context. The creation of dedicated bike lanes will lead to a higher maintenance onus on the Region merely b0cause of the fact that it is within the Region's contemplation that cyclists will use those lanes. This onus applies with respect to maintaining the lanes themselves, separate and apart from ensuring that they are in a condition of good repair. 8.4 Increased Level of.Maintenance 8.4.1 it is also quite common to have the presence of sewer grates and/or catch basins located at the road's edge which will pose additional liability risks to the Region that ordinarily do not present a concern with vehicular traffic. Likewise, the presence of trash, debris or gravel that tends to accumulate at the sides of the road also poses potential hazards to cyclists. The Region would be required to increase the level of maintenance operations to ensure that adequate road cleaning facilities appropriate for travel by cyclists. Finally, the presence of ice and snow will create hazards for cyclists that would not necessarily pose a danger to. vehicular traffic. 8.5 Design Standards 8.5.1 The Region would need to ensure that the design of its lanes conforms to or exceeds prevailing industry standards as outlined by the Transportation Association of Canada. Safety precautions such as warning signs and other traffic slowing mechanisms would be required to mitigate conflict between cyclists and motorists where bike lanes may come to an end, such as at intersections. By their nature, bike lanes tend to increase confusion and conflict at intersections, either forcing the cars to cross the lanes in an awkward manner, or enticing cyclists to filter to the front of the lane and possibly blocking turning actions by motorists. Bike lanes also encourage passing on the right, which can be a very dangerous action for the cyclist. •F .� j"1 fxY 9,f 9-37 Report No.: 2012 -J -18 - Page No. 21 8.6 Duty to Warn 8.6.1 The Region will need to install special signage particular to cyclists on routes within the Primary Cycling Network. - This would include signage pertaining to hazards, direction and /or information. Currently, the Region is under. a duty to post signage in respect of hazardous conditions alerting users to the need to pay extra attention to the road. With bike lanes, this duty will go above and beyond that which is already provided to vehicular traffic as conditions which may not be particularly hazardous to motor vehicle users, such as steep grading or minor potholes or cracks in the roadway, can be hazardous to cyclists. 9. i CONSULTATION 9.1 In November 2011, it was noted during Joint Committee that the area municipalities should be responsible for gathering public input.on the Regional Cycling Plan review and forwarding this input to the Region. However, the City of Pickering, Town of Ajax, City of Oshawa and Municipality of Clarington have all requested that the Region undertake such consultation. 9.2 As such, it is recommended that the Region move forward with public consultation for the review. If Joint Committee is in agreement with this recommendation, staff will provide notice in the local newspapers of an open house to provide opportunities for feedback from the public. The Region will also make this report available in print and for download from its website. 10. * CONCLUSION AND RECQNIMENDATION 1,0.1 It is recommended that the proposed Primary Cycling Network, implementation framework, funding approach and communication strategy directions be released for public consultation and comment from the area municipalities. s24 9--88 Report No.: 2012 -J -18 Page No. 22 A. L. Georgieff, MCIP, RPP, Commissioner of Planning and Economic Development R. J. Clapp, CA Commissioner of Finance Cli y, Curtis, P.Eng., • mmissioner of J. I<y(e, D, MHSc, CCFP, FR Commissioner & Medical Officer of Health RECOMMENDED FOR PRESENTATION TO COMMV I EE Garry H. Cubitt, M.S.W. Chief Administrative Officer Attachments: 1. Designated Cycling Spines — Regional Cycling Plan 2008 2, Area Municipal Comments on Preliminary Network 3. Communication Strategy Directions 4. Facility Treatment Types 5. Understanding the Needs of Cyclists 6. Roadway Characteristics 7. Map 1A— Proposed Primary Cycling Network (Region) 8. Map 1B — Proposed Primary Cycling Network (South Durham) 9. , Map 2A — Proposed Cycling Treatment Types (Region) 10. Map 2B - Proposed Cycling Treatment Types (South Durham) 11, Map 3A - Phasing, Short Term (Region) 12. Map 3B — Phasing, Short Term (South Durham) 13. Map 4A — Phasing, Long Term (Region) 14. Map 4B — Phasing, Long Term (South Durham) X25 3 9 9L .1L • 00 I Zion Mvmony ..... .... --- cc No CL 0 x o tm FFFF,111 Mi. A. E 1.y 00 C (L E d) Q. a. I ATTACHIMENT - 3 TO REPORT - EGD-026-12 - . I 4 : Ly O ..... ..... .1 '111,11,FTIM, Z�- (D 0 2 ca w z Lu zgixm 0 0 1 zzwa< (0L) W Lu L a. Lu 9-4.0 E r a h e- _ u- - -- _ Aw EL 16 I I l'o 1 0 .............. .4 I-W ca 4—E E cc rwN A 4 �ch /L E cz —tm- E cu 9-41 ell fX4 0 It ATTACHMENT - 4 T("' PP PORT - EGD-026-12 ZL� fi 0 ASA A&-" Z C7 v :3 77 3 CL -S Ix 0 0 - - u L) c r L Z Z Q a. z u U W I 0 L-j C W 6 Z p w 20: (0 U) > w Z -J z O� a § LU LLI LL -j 0 F, IWI WZ cu el L 0 a. u- D w 0 m - w :2 (L cf) LU U) 0 LU (L 0 (L P N V ce. 0 a) E r 0 o 10 Lu v C-4 r- U) > 'r- 0' C: u Aw 'OH suefli w E > �U) PL m m z 0 0 w z m pec)mqslLm p PRO-8 p co Boll PJ8110d PeO 1-415 m asinoo )loo ca 0 �O Fn Ul j-- a ow to A� --- p - ou VEM301 OAIJ(l Poo ell CV os uosq!E) Poo all pool, H UAI rn 0 L) -u qd; Z rn -0 0 2 =' I A (pxw,deVjIG93 'SIUQWWOC) UE[d BUIPAO U015aM ZMV9ZOUIMSIE) SlOq3lj 0 0 C� co u O E 0 oc z 0 t: L) CL C-4 LO C) 6 z LU w2a X F- 0 w w J I kx 0 > 0 0 > ca LL (pxw,deVjIG93 'SIUQWWOC) UE[d BUIPAO U015aM ZMV9ZOUIMSIE) SlOq3lj 0 0 C� co u O E 0 oc z 0 t: L) CL C-4 LO C) 6 z LU w2a X F- 0 w w Date: September 24, 2012 Resolution #: By -law#: N/A Report#; OPD- 008 -12 File #: Subject:, SENIOR CITIZENS AND THE PHYSICALLY DISABLED SIDEWALK AND DRIVEWAY WINDROW SNOW CLEARING PROGRAM RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD- 008 -12 be received; and 2. THAT the fee for resident participation in the Senior Citizens And The Physically Disabled Sidewalk And Driveway Windrow Snow Clearing Program be increased to $70 + HST per registered address. Submitted by: deri4k J. Horvath B.A. FtD.M.R., R.R.F.A. Director of Operations FH /sh September 17, 2012 Reviewed by: Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905- 623 -3379 10 -1 REPORT NO.: OPD- 008 -12 PAGE 2 1.0 BACKGROUND On October 13, 1992 the Council for the Town of Newcastle passed Resolution #C- 667 -92 which stated: "THAT, in accordance with Council's direction, removal of snow and 'ice from sidewalks and driveway windrows be provided for senior citizens and the physically disabled..." The Senior Citizens and Physically Disabled Sidewalk and Driveway Windrow Snow Clearing Program has been offered each winter season since. Over time the program was expanded to include Bowmanville and Courtice as well as the surrounding hamlet areas. In 1993 Council approved a motion to include the remaining hamlet areas. Official statistics on participation in the years prior to 1999 were not available at the writing of this report however, recent statistics show that from 2000 to 2008 participation fluctuated slightly with an average of 638. The 2008/2009 season saw an increase to over 700. The introduction of a fee in late 2009 brought a dramatic reduction in participants. Eligibility For residents to be eligible for this service, applicants must be 65 years of age or older or be physically disabled, occupy a single family dwelling which fronts a Municipal street in the specified urban areas or the urbanized areas of the specified hamlet's, and have no able bodied persons under the age of 65 years residing on the property. Senior citizens must provide a copy of a birth certificate or Senior Citizens Number; physically disabled applicants must provide a doctor's certificate. Service The sidewalk snow clearing service for participants starts when a snowfall ends and only when there is more than two centimeters of snow on sidewalks. The driveway windrow snow clearing will not begin until such time as snow plowing on all municipal streets has been completed. Call Out During the winter season Staff monitor weather and conditions to ensure that the contractor is called out to perform clearing of sidewalks and windrows to meet both the policy set by Operations Department and the expectation of our residents. Due to weather variations not all areas require clearing at every call out. Winter events that encompass the whole municipality are deemed to be "full call outs ". Participation Fee In August of 2009 the economic climate caused a budget shortfall requiring Council to take remedial action. At that time Resolution C- 575 -09 was passed IA REPORT NO.: OPD- 008 -12 PAGE 3 resulting in the cancellation of the Senior Citizens and Physically Disabled Sidewalk and Driveway Windrow Snow Clearing Program. On November 9, 2009 in response to residents, Council passed Resolution #C- 664-09 stating: "THAT, the annual administrative fee for the 200912010 Senior and physically disabled SidewalWWindrow Snow Clearing Service be set at $60 per registered property." Council has maintained the initial administrative cost for the program at $60 plus HST over the past three years. 2.0 STATISTICAL DATA This chart shows a breakdown of the number of times contractors are called out to remove sidewalk snow /windrow. January February March April November December Total 2010 6 8 0 0 1 8 23 2011 8 12 4 0 0 6 30 2012 8 5 1 - - - 14 Participation: Year Number of Participants Sidewalk metres Windrow metres 2007 -2008 664 13,136 3,924 2008 -2009 781 14,042- 4,303 2009 -2010 293 5,535 1,634 2010 -2011 276 5,245 1,570 2011 -2012 234 6,488 1,369 The introduction of a fee (2009) for service base to this program has led to a significant decrease in participation. 3.0 PROGRAM FUTURE The Senior Citizens and Physically Disabled Sidewalk and Driveway Windrow Snow Clearing Program is offered as an added service to area residents and is not, nor was it ever intended to be, a core service. 10 -3 REPORT NO.: OPD- 008 -12 PAGE 4 The following chart details the cost associated with the Senior Citizens and Physically Disabled Sidewalk and Driveway Windrow Snow Clearing Program for the last 5 years: Year Cost Fees Pd 2007 $80,966 0 2008 $87,379 0 2009 $26,452 0 2010 ** $6,196 $17,580 2010-2011 $52,104 $16,560 2011 - 2012* $44,405 $14,040 — Program started late, and light snow " Cost for Jan to April 2012 It is important to note that the above figures do not include the costs associated with support staff and administrative costs of this program. The winter of 2011 -2012 (October 30, 2011 to April 30, 2012) saw temperatures above normal and snow fall well below the seasonal average for this area. Subsequently there were fewer "full" call outs for snow removal which kept the cost of the program down for the season. Based on previous years responses staff estimate the cost of the season from October 30, 2012 to April 30, 2013 to be $52,388.96 (+ HST) ($2,014.96 X 26 call outs). 4.0 CONCURRENCE This report has been reviewed by Nancy Taylor, Director of Finance who concurs with the recommendations. 5.0 CONCLUSION Operations Department respectfully recommends that Council authorize the increase of the fee for the Senior Citizens and Physically Disabled Sidewalk and Driveway Windrow Snow Clearing Program of $70 + HST per registered property to assist with offsetting the cost of delivering this non - essential service. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Susan Hajnik, Operations Technician Interested Parties - None 10 -4 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 24, 2012 Resolution #: By -law#: Report#: OPD- 009 -12 File #: Subject: HAZARDOUS HOUSEHOLD WASTE (HHW) & ELECTRONIC WASTE (EW) RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD- 009 -12 be received for information. t Submitted by: Reviewed by: Frederi�ta�. H-r�vath B.A., R.D.M_ ., R.R.F.A, Director of Operations FH /sh September 17, 2012 Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 10 -5 REPORT NO.: OPD- 009 -12 1. October 27, 2012 Event PAGE 2 Since 200.5, Clarington has hosted Region of Durham waste events in the fall. This year Clarington will host the Electronic Waste and Household Hazardous Waste collection events on Saturday October 27th 2012 starting at 8 am. 2. E -Waste E -waste is the name for electronic products nearing the end of their "useful life." Computers, televisions, VCRs, stereos, copiers, and fax machines are common electronic products. Many of these products can be reused, refurbished, or recycled All electronics collected will be sent to an Ontario Electronic Stewardship (OES) approved processor who dismantles the items and separates them into individual components. Electronic devices contain a variety of materials that can be repurposed for future use. Recycled plastics are used to manufacture water pipes, recycled glass is new monitors or TVs, and metals can be recycled. Recycling materials from end -of -life electronics is the most effective solution to the growing e -waste problem. Some examples of "E- waste ": • Cellular phones • PDAs & pagers • Audio & video players • Cameras & radios • VCRs /DVD players • Telephones 10 -6 Electronic and household hazardous waste collection event. Let's keep out these items out of landfill. ..p _ � gun -.�• �E',, : >. �ulj' > Bring your unwanted or end -of -life electronics For a full list of household hazardous waste, for FREE recycling. (No appliances or tools will be accepted.) visit www.durham.ca /waste. . • . G7vtgton i178 6Rwj- Dep —HYvd IZ Region If this information is required in an alternate format, please contact 1- 800 - 667 -5671. 2. E -Waste E -waste is the name for electronic products nearing the end of their "useful life." Computers, televisions, VCRs, stereos, copiers, and fax machines are common electronic products. Many of these products can be reused, refurbished, or recycled All electronics collected will be sent to an Ontario Electronic Stewardship (OES) approved processor who dismantles the items and separates them into individual components. Electronic devices contain a variety of materials that can be repurposed for future use. Recycled plastics are used to manufacture water pipes, recycled glass is new monitors or TVs, and metals can be recycled. Recycling materials from end -of -life electronics is the most effective solution to the growing e -waste problem. Some examples of "E- waste ": • Cellular phones • PDAs & pagers • Audio & video players • Cameras & radios • VCRs /DVD players • Telephones 10 -6 REPORT NO.: OPD- 009 -12 • Cellular phones • PDAs & pagers • Audio & video players • Cameras & radios • VCRs /DVD players • Telephones • Stereos & receivers • Desktop computers • Computer peripherals • Monitors • Printing devices • Camcorders • Televisions • Portable computers PAGE 3 By dismantling and reusing components /materials pollution caused by hazardous disposal is avoided. It simply makes good sense to recycle and tc)b do our part to keep the environment green. Please ensure that all personal information is removed from your e -waste before recycling to protect your privacy and security. 3. Hazardous Household Waste Household Hazardous waste includes products with any the f0II0Wing warnings on the label: DANGER, FLAMMABLE, POISON, TOXIC, CORROSIVE or art ' These types of materials can cause serious environmental damage if not disposed of properly. By disposing of these materials properly and not putting them in the regular garbage or pouring them down drains and sewers, we are helping to protect our environment. All these items will be accepted and disposed of free of charge at the HH Waste Event. 10 -7 REPORT NO.: OPD- 009 -12 • Aerosol Containers • Antifreeze and its related container • Batteries - single -use and rechargeable • Fertilizers and their containers • Fire Extinguishers • Flammable material such as camping fuel, kerosene, gasoline, cigarette lighters, driveway sealer, etc. • Fluorescent light bulbs and tubes • Mercury switches • Oil Containers of 30 litres or less for a wide range of oil products 4. CONCURRENCE - Not applicable 5. CONCLUSION PAGE 4 • Oil Filters and air filters for • Paints, Coatings, Paint Thinners, Varnish, Stains, Shellac etc. • Fungicides, Herbicides, Insecticides and their containers • Pool and Spa Chemicals • Propane Tanks and other Pressurized Containers • Solvents (such as paint thinner, turpentine, paint stripper or nail polish remover) • Thermostats or any switches containing mercury • Used Oil Filters For a complete list of acceptable materials for the E -Waste and HH Waste event please visit the Durham Region Works Department web site at http: / /wvvw.durham.ca /works. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the-Strategic Plan: Promoting economic development Maintaining financial stability Connecting Clarington X Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Susan Hajnik, Operations Technician Interested Parties: None 1 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 - - - Attachment- # -1 -to- Report ESD- 013 -12 EMERGENCY and FIRE SERVICES ACTIVITY REPORT REPORT PERIOD: June 1,2012 00:00:00hrs - June 30, 2012 23:59:59hrs ..1 PUBLIC ED.UCATION,SUMMARY - =.z. - 2012 2012 2011 2011 ACTIVITY THIS PERIOD TO DATE THIS PERIOD TO DATE STATION TOURS 6 15 5 17 SCHOOL VISITS 2 13 3 8 FIRE SAFETY HOUSE VISITS 12 14 4 5 PUBLIC EVENTS 15 24 10 16 SAFETY LECTURES 4 19 4 19 EXTINGUISHER TRAINING 0 '. 2 0 4 FIRE TRUCK VISITS 0 3' 3 3 56 5 65 SITE VISITS 14 ENFORCEM NT SUMMARY' =.z. - 2012 2011 ACTIVITY THIS TO DATE THIS PERIOD TO DATE PERIOD FIRE INSPECTIONS 30 104 21 156 COMPLAINT INSPECTIONS 12 29 10 70 FIRE SAFETY PLAN 22 6 28 5 REVIEW PLANS REVIEW 13 56 5 65 SITE VISITS 14 55 4 5 _4 AFL` RESIDENTIAL VISITS 89 89 0 4 PART 1TICKETS ISSUED - 0 0'. 0 0 PART 3 FIRE CODE 0 3 0 0 CHARGES FIRE INVESTIGATION 0 13 6 23 Attachment # 1 to Report ESD- 013 -12 FUl LTIME S 0RESS1ON STAFFINGSUMMARI - _ �. THE PERCENTAGE OF TIME PUMPER TRUCKS WERE STAFFED WITH 4 OR MORE FULLTIMT STATION 2 FIREFIGHTERS (Pumper 1 - Bowmanville, Pumper 4 - Courtice) 80.9% STATION RESPONSE SUMMARY r 2012 STATION 1 STATION 2 STATION 3 STATION 4 STATION 5 THIS THIS PERIOD Bowmanville Newcastle Orono Courtice Enniskillen MONTH THIS 9 52 10 51 OUTDOOR; NO LOSS ;FIRES 9 PERIOD 142 34 17 78 12 283 TO DATE 898 185 111 444 63 1701 r CALL TYPE SUMMARY 4 _ 2012 2011 THIS PERIOD TO DATE THIS PERIOD TO DATE TOTALS 283 1701 301 1753 FIRES 9 52 10 51 OUTDOOR; NO LOSS ;FIRES 9 76 10 49 NON FIRE CALLS 1 265 1354 281 1653 BURNING (controlled) 11 54 17 46 CO FALSE CALL 20 77 16 107 FALSE FIRE CALLS 23 163 20 167 MEDICAL CALLS 139 836 159 911 OTHER CALLS 22 128 23 105 PRE -FIRE CONDITION CALLS 5 26 4 24 PUBLIC HAZARD CALLS 16 69 9 85 RESCUE CALLS 29 220 33 208 11 -4 -- Attachment # 1 to Report ESD- 013 -12 - — — - �sih _'a a" y .h' �Pa },.�j}N�i -., SDy` '�.y � '`��5�,�� T +fa�"•}f-'�'1 �,w�. 'i` ..`,sES,';r�'�fi- + = MAJOR_OCCUPANY TYPE FIRE SUMMARY - + DATE TIME OCCUPANCY TYPE # OF CALLS EST. LOSS, STANDBY FIREFIGHTERS FULL -TIME CALLBACK GROUP A - 'ASSEMBLY 0 $0 , 4 11 GROUP B - CARE and DETENTION 0 $0 GROUP C - RESIDENTIAL 1 $200 GROUP D - BUSINESS AND PERSONAL SERVICES 0 $0 GROUP E - MERCANTILE 0 , $0 GROUP F - INDUSTRIAL 0 $0 STRUCTURES /PROPERTIES NOT CLASSIFIED BY O.B.C. 2 $4,000 VEHICLES 6 - _ $68,500 TOTALS 9. $72,700 fyj�iL- 'Cy�tt-� � 'fir $ >�t �sih _'a a" y .h' �Pa },.�j}N�i -., SDy` '�.y � '`��5�,�� T +fa�"•}f-'�'1 �,w�. 'i` ..`,sES,';r�'�fi- �*� DATE TIME OCCUPANCY TYPE 1ST TRUCK FIREFIGHTERS FIREFIGHTERS ON SCENE STANDBY FIREFIGHTERS FULL -TIME CALLBACK 6/14 10:59 Not Classified 4 11 9 no ., 11 -5 Attachment # 1 to Report ESD- 013 -12 DESCRIPTION OF MAJO R OCCUPANY Group A: Assembly occupancy units. Assembly occupancies means the occupancy or the use of a building, or part thereof, be for gathering of persons for civic, political, travel, religious, social, educational, recreational, or like purposes, or for the consumption of food or drink. i.e. Production /Viewing Performing Arts, Museum /Art Gallery /Auditorium, Recreation /Sports Facilities, Education Facilities, Transportation Facilities, Other Assemblies, Arenas /Swimming Pools, and Participating /Viewing Open Air Facilities. Group B: Care or Detention occupancy units. Care or detention occupancy means the occupancy or use of a building, or part thereof, be for persons who (a) are dependent on others to release security devices to permit egress, (b) receive special care and treatment, or (c) receive supervisory care i.e. Persons under restraint facilities, persons under supervisory care facilities, care facilities, group /retirement homes Group C: Residential occupancy units. Residential occupancy means the occupancy or use of a building, or part thereof, by means for whom sleeping accommodation is provided but who are not harbored or detained to receive medical care or treatment or are not involuntarily detained. i.e. Detached /Semi /Attached Residential, Dual Residential /Business, Rooming /Boarding, Multi Unit Dwelling, Hotel /Motel /Lodging, Other Residential Group D: Business and Personal Services units. Business or personal services occupancy means the occupancy or use of a building, or part thereof, for the transaction of business or the rendering or ' receiving of professional or personal services. i.e. Business and Personal Services Group E: Mercantile occupancy units. Mercantile occupancy means the occupancy or use of a building, or part thereof, for the displaying or selling of retail goods, wares, or merchandise. i.e. Food /Beverage Sales, Department Store /Catalogue /Mail Outlet, Specialty Stores, Other Mercantile Group F: Industrial occupancy units. Industrial occupancy means the occupancy or use of a building, or part thereof, for the assembling, fabricating, manufacturing, processing, repairing or storing of goods and materials. i.e. Vehicle sales /service, Utilities, Manufacturing or Processing Facilities, Storage Facilities, Other Industrial Facilities Structures /Properties not classified by the O.B.C.: Mines or Wells, Transportation /Communication Facilities, Open (outdoor) Storage, Miscellaneous Structures and Property, Structures classed under the National Farm Building Code. Vehicles: Road Vehicles, Rail Vehicles, Watercraft, Aircraft, Miscellaneous /Specialty Vehicles 11 -6 Attachment- # -1 -to Report ESD- 013 -12 DESCRIPTION OF CALL TYPES, - Fire and Explosions: Instance or destructive and uncontrolled burning involving structures, vehicles and open area fires, including explosion of combustible solids, liquids or gasses which may or may not have resulted in a dollar loss or an explosion or rupture as a result of pressure, no fire. Outdoor, No Loss Fires: Uncontrolled fires, outdoors, that did not result in a loss, injury or fatality and is not suspected to be caused by arson, vandalism or children playing. Pre Fire Conditions: Incidents with no fire that involve heat or potential pre fire conditions e.g, pot on stove, cooking - smoke or steam, lightning, fireworks. Burning (controlled): Complaint call related to outdoor controlled burning, authorized or unauthorized. Fire Department did not take suppression action. False Fire Call: Alarm activation or fire call that when investigated, is determined to be as a result of equipment failure, malicious /prank, perceived emergency, accidental activation of alarm by a persona CO (carbon monoxide) False Call: a call where it is determined that the detection equipment malfunctioned or there.was a perceived emergency - no CO leak. Public Hazard Call: Includes a response for spills and leaks of a hazardous product such as natural gas, propane, refrigerant, miscellaneous /unknown, gasoline or fuel, toxic chemical, radio - active material, power,lines down or arcing, bomb, explosive removal standby, CO (carbon monoxide) or other public hazard. Rescue Call: a call for a person in danger due to their proximity to the occurrence and who is unable to self evacuate and is assisted by Fire Department personnel i.e. vehicle accident, building collapse, commercial /industrial accident, home /residential accident, persons trapped in elevator, water rescue or water /ice rescue. Medical Call.lncludes a response to a patient(s) suffering from asphyxia, respiratory condition, convulsions, epileptic, diabetic seizure, electric shock, traumatic shock, heart attack, stroke, drug related, cuts, abrasions, fractures, burns, person fainted, nausea and pre - hospital care such as administering oxygen, CPR, defibrillation or first aid, Other Calls: Assistance to other Fire Departments, calls cancelled on route, non fire incidents where an illegal grow operation or drug operation was discovered. 11 -7 Meeting GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 24, 2012 Resolution #: By- law#: Report#: ESD- 014 -12 File #; Subject: MONTHLY ACTIVITY REPORT -July 2012 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report ESD- 014 -12 be received for information. by: b _Submitted by: Reviewed y ord Weir, Franklin Wu, Director of Emergency Chief Administrative Officer Services GW /mb CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 -623 -3379 11 -8 REPORT NO.: ESD- 014 -12 1. BACKGROUND PAGE 2 Report ESD- 014 -12 covers the month of July and is intended to provide Council with relevant, timely information on the activity of the Emergency and Fire Services Department. 2. COMMENTS The Department responded to 289 calls during this period and recorded total fire losses of $945,600. Attachment # 1 provides July's monthly summary of: • public education and enforcement activity • fulltime suppression staffing of 4 or more on a truck • station responses and call types major occupancy type fires and major occupancy type fire response data • a description of major occupancy types and call types 3. CONCURRENCE — Not Applicable CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Mark Berney, Deputy Fire Chief Attachments: Attachment #1 — Activity Report — July List of Interested Parties: None 11 -9 Attachment # 1 to Report ESD- 014 -12 EMERGENCY and FIRE SERVICES ACTIVITY REPORT REPORT PERIOD: July 1,2012 00:00:00hrs -July 31, 2012 23:59:59hrs 2012 PUBLIC EDUCATION SUMMARY, 2011 2012 THIS TO DATE 2011 TO DATE PERIOD - ACTIVITY THIS PERIOD TO DATE THIS PERIOD TO DATE STATION TOURS 5 20 0 17 4 74 FIRE SAFETY PLAN SCHOOL VISITS 0 13 0 8 1 29 FIRE SAFETY HOUSE 5 19 0 5 VISITS PLANS REVIEW 15 71 PUBLIC EVENTS 6 30 6, 22 58 6 60 SAFETY LECTURES 0 19 0 19 PART 1 TICKETS ISSUED 0 0 EXTINGUISHER TRAINING 5 7 0 4 0 3 FIRE TRUCK VISITS Q 3 0 3 CHARGES "ENFORCEMENT SUMMAkYaR i r ,, 2012 2011 ACTIVITY THIS TO DATE THIS PERIOD TO DATE PERIOD FIRE INSPECTIONS 15 119 18 174 COMPLAINT INSPECTIONS 8 37 4 74 FIRE SAFETY PLAN 1 29 1 23 REVIEW. PLANS REVIEW 15 71 6 71 SITE VISITS 3 58 6 60 AFL RESIDENTIAL VISITS 40 129 280 284 PART 1 TICKETS ISSUED 0 0 0 0 PART 3 FIRE CODE 0 3 0 0 CHARGES FIRE INVESTIGATION 6 19 0 23 11 -10 Attachment # 1 to Report ESD- 014 -12 a�43, f 0 i 6 FULLTIME SUPRESSION STAFFi1G 2012 THE PERCENTAGE OF TIME PUMPER TRUCKS WERE STAFFED WITH 4 OR MORE FULLTIME STATION 2 STATION 3 68.5% FIREFIGHTERS (Pumper 1- Bowmanville, Pumper 4 - Courtice) THIS STATION RESPONSE SUMMARY r ` 2012 STATION 1 STATION 2 STATION 3 STATION 4 STATION 5 THIS THIS PERIOD Bowmanville Newcastle Orono Courtice Enniskillen MONTH THIS 16 68 8 59 OUTDOOR, NO LOSS 4, FIRES 6 82 129 38 12 91 19 289 PERIOD BURNING (controlled) 16 70 14 60 CO FALSE CALL TO DATE 1027 223 123 535 82 1990 CALL TYPE SUMMARY t 2012 2011 THIS PERIOD TO DATE THIS PERIOD TO DATE :TOTALS :" 289 1990 274 2027 FIRES 16 68 8 59 OUTDOOR, NO LOSS 4, FIRES 6 82 8 57 NON FIRE CALLS , 267 1621 258 1911 BURNING (controlled) 16 70 14 60 CO FALSE CALL 17 94 13 120 FALSE FIRE CALLS 25 188 26 193 MEDICAL CALLS 140 976 144 1055 OTHER CALLS 21 149 16 121 PRE -FIRE CONDITION CALLS 3 29 7 31 PUBLIC HAZARD CALLS 10 79 5 90 RESCUE CALLS 35 255 33 241 11 -11 - -- - Attachment # -1 -to Report ESD'- 014 =12 —_ ~' MAJOR'ACCUPANY TYPE FIRE SUMMARY:: - {S OCCUPANCY TYPE # OF CALLS EST. LOSS GROUPA - ASSEMBLY 1 $500,000 GROUP B -CARE and DETENTION 0 $374,200 GROUP C- RESIDENTIAL 7 $0 GROUP D - BUSINESS AND PERSONAL SERVICES 0 $Q GROUP E -MERCANTILE 0 $0 GROUP F -INDUSTRIAL 1 $100 STRUCTURES /PROPERTIES NOT CLASSIFIED BY O.B.C. 4 $200 VEHICLES _ 4 $711100 15 TOTALS 17 $945,600 {. aF�S`lttis i- r 3 - .tY�12A 1 d py, ti`ryY �F R � v `-+� - -' �`-� ysI i � `I F4 Z {� :?s7-T;yL [, _. I -- I DATE TIME OCCUPANCY TYPE 1ST TRUCK FIREF1 GHTERS FIREFIGHTERS ON SCENE STANDBY FIREFIGHTERS FULL -TIME CALLBACK 7/7 1 :50 Group E 4. 33 10 No 715 5:41 Group C 3 44 26 No 7 17 10:24 Group C 4 15 10' No 11 -12 Attachment # 1 to Report ESD- 014 -12 DESCRIPTION OF MAJOR OCCUPANY,TYPES Group A: Assembly occupancy units. Assembly occupancies means the occupancy or the use of a building, or part thereof, be for gathering of persons for civic, political, travel, religious, social, educational, recreational, or like purposes, or for the consumption of food or drink. i.e. Production /Viewing Performing Arts, Museum /Art Gallery /Auditorium, Recreation /Sports Facilities, Education Facilities, Transportation Facilities, Other Assemblies, Arenas /Swimming Pools, and Participating /Viewing Open Air Facilities. Group B: Care or Detention occupancy units. Care or detention occupancy means the occupancy or use of a building, or part thereof, be for persons who (a) are dependent on others to release security devices to permit egress, (b) receive special care and treatment, or (c) receive supervisory care i.e. Persons under restraint facilities, persons under supervisory care facilities, care facilities, group /retirement homes Group C: Residential occupancy units, Residential occupancy means the occupancy or use of a building, or part thereof, by means for whom sleeping accommodation is provided but who are not harbored or detained to receive medical care or treatment or are not involuntarily detained. i,e. Detached /Semi /Attached Residential, Dual Residential /Business, Rooming /Boarding, Multi Unit Dwelling, Hotel /Motel /Lodging, Other Residential Group D: Business and Personal Services units. Business or personal services occupancy means the occupancy or use of a building, or part thereof, for the transaction of business or the rendering or receiving of professional or personal services. i.e. Business and Personal Services Group E: Mercantile occupancy units. Mercantile occupancy means the occupancy or use of a building, or part thereof, for the displaying or selling of retail goods, wares, or merchandise. i.e. Food /Beverage Sales, Department Store /Catalogue /Mail Outlet, Specialty Stores, Other Mercantile Group F: Industrial occupancy units. Industrial occupancy means the occupancy or use of a building, or part thereof, for the assembling, fabricating, manufacturing, processing, repairing or storing of goods and materials. i.e. Vehicle sales /service, Utilities, Manufacturing or Processing Facilities, Storage Facilities, Other Industrial Facilities Structures /Properties not classified by the O.B.C.: Mines or Wells, Transportation /Communication Facilities, Open (outdoor) Storage, Miscellaneous Structures and Property, Structures classed under the National Farm Building Code. Vehicles: Road Vehicles, Rail Vehicles, Watercraft, Aircraft, Miscellaneous /Specialty Vehicles 11 -13 - -- - Attachment # -1 =to Report -ESD- 014 =12 __ -- - -. DESCRIPTION OF CALL. TYPES; Fire and Explosions: Instance or destructive and uncontrolled burning involving structures, vehicles and open area fires, including explosion of combustible solids, liquids or gasses which may or may not have resulted in dollar loss or an explosion or rupture as a result of pressure, no fire. Outdoor, No Loss Fires: Uncontrolled fires, outdoors, that did not result in a loss, injury or fatality and is not suspected to be caused by arson, vandalism or children playing. Pre Fire Conditions: Incidents with no fire that involve heat or potential pre fire conditions e.g. pot on stove, cooking -,smoke or steam, lightning, fireworks. Burning (controlled): Complaint call related to outdoor controlled burning, authorized or unauthorized. Fire Department did not take suppression action. False Fire Call: Alarm activation or fire call that when investigated, is determined to be as a result of equipment failure, malicious /prank, perceived emergency, accidental activation of alarm by a person. CO (carbon monoxide) False Call: a call where it is determined that the detection equipment malfunctioned or there was `a perceived emergency no CO leak. Public Hazard Call: Includes a response for spills and leaks of a hazardous product such as natural gas, propane, refrigerant, miscellaneous /unknown, gasoline or fuel, toxic chemical, radio - active material, power lines down or arcing, bomb, explosive removal standby, CO (carbon monoxide) or other public hazard. Rescue Call: a call for a person in danger due to their proximity to the occurrence and who is unable to, self evacuate and is assisted by Fire Department personnel i.e. vehicle accident, building collapse, commercial /industrial accident, home /residential accident, persons trapped in elevator, water rescue or water /ice rescue. Medical Call: Includes a response to a patient(s) suffering from asphyxia, respiratory condition, convulsions, epileptic, diabetic seizure, electric shock, traumatic shock, heart attack, stroke, drug related, cuts, abrasions, fractures, burns, person fainted; nausea and pre - hospital care such as administering oxygen, CPR, defibrillation or first aid. Other Calls: Assistance to other Fire Departments, calls cancelled on route, non fire incidents where an illegal grow operation or drug operation was discovered. 11 -14 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 11 °15 REPORT NO.: ESD- 015 -12 1. BACKGROUND PAGE 2 Report ESD- 015 -12 covers the month of August and is intended to provide Council with relevant, timely information on the activity of the Emergency and Fire Services Department. 2. COMMENTS The Department responded to 311 calls during this period and recorded total fire losses of $183,300. Attachment # 1 provides August monthly summary of: • public education and enforcement activity • fulltime suppression staffing of 4 or more on a truck • station responses and call types • major occupancy type fires and major occupancy type fire response data • a description of major occupancy types and call types 3. CONCURRENCE — Not Applicable CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Mark Berney, Deputy Fire Chief Attachments: Attachment #1 — Activity Report — August List of Interested Parties: None 11 -16 Attachment# 1 to Reporf ESD= 015 =12 - - - EMERGENCY and FIRE SERVICES ACTIVITY REPORT REPORT PERIOD: August 1,2012 00:00:00hrs - August 31, 2012 23:59:59hrs 2012 PUBLIC EDUCATION SUMMARY r c c 2011, 2012 THIS TO DATE 2011 TO DATE ` pTHIS ACTIVITY THIS PERIOD TO DATE THIS PERIOD TO DATE STATION TOURS 5 25 p 17 8 82_ FIRE SAFETY PLAN SCHOOL VISITS 0 13 0 8 FIRE SAFETY HOUSE 3 22 2 7 5 76 SITE VISITS 5 VISITS 10 70 ' AFL RESIDENTIAL VISITS 104 233 173 PUBLIC EVENTS 4 34 4 26 0 PART FIRE CODE SAFETY LECTURES 4 23 6 25 0 EXTINGUISHER TRAINING 2 - 9- 2 6 FIRE INVESTIGATION FIRE TRUCK VISITS 2 5 0 3 M a g 2012 2011, ACTIVITY THIS TO DATE THIS PERIOD TO DATE ` pTHIS FIRE INSPECTIONS 41 " 160 25 199 COMPLAINT INSPECTIONS 3 40 8 82_ FIRE SAFETY PLAN 7' 36 4 27 ' REVIEW PLANS REVIEW 14 85 5 76 SITE VISITS 5 63 10 70 ' AFL RESIDENTIAL VISITS 104 233 173 457 PART ITICKETS ISSUED 0 0 0 0 PART FIRE CODE 0 3 0 0 CHARGES FIRE INVESTIGATION 5 24 3 26 11 -17 Attachment # 1 to Report ESD- 015 -12 - STATION RESPONSE SUMMARY jl FULLTIME SUPR�SSION STAFFJNG SUIII�IARY E s �� 2012 THE PERCENTAGE OF TIME PUMPER TRUCKS WERE STAFFED WITH 4 OR MORE FULLTIME STATION 2 STATION 3 85.5% FIREFIGHTERS (Pumper 1- Bowmanville, Pumper 4 - Courtice) THIS - STATION RESPONSE SUMMARY jl 2012 STATION 1 STATION 2 STATION 3 STATION 4 STATION 5 THIS THIS PERIOD Bowmanville Newcastle Orono Courtice Enniskillen MONTH THIS 76 9 68 OUTDOOR; NO LOSS _ FIRES 2 PERIOD 139 47 35 82 8 311 TO DATE 1166 270 158 617 90 2301 r TYPE SUMMARY 2012 2011 THIS PERIOD TO DATE THIS PERIOD TO DATE ;. TOTALS 311 2301 283 2310 FIRES 8 76 9 68 OUTDOOR; NO LOSS _ FIRES 2 84 3 60 NON FIRE CALLS 301 1922 271 2182 BURNING (controlled) 15 85 7 67 CO FALSE CALL 17 111 15 135 FALSE FIRE CALLS 34 222 25 218 MEDICAL CALLS 146 1122 149 1204 OTHER CALLS 29 178 24 145 PRE -FIRE CONDITION CALLS 7 36 6 37 PUBLIC HAZARD CALLS 14 93 9 99 RESCUE CALLS 39 294 36 277 11 -18 Attachment # 1 to Report ESD- 015 =12 - - - -- 1j, MA10R4OCCUPANY TYPE FIRE SUMMARY TIME OCCUPANCY TYPE OCCUPANCY TYPE # OF CALLS EST, LOSS FULL -TIME CALLBACK," , GROUP A -ASSEMBLY 0 $0 35 49 GROUP B - CARE and DETENTION 0 $0 Group F 5 GROUP C - RESIDENTIAL 3 $165,000 8/10 9:29 GROUP D - BUSINESS AND PERSONAL SERVICES 0 $0 6 No GROUP E - MERCANTILE 0 $0 4 28 GROUP E -INDUSTRIAL 1 $17,000 STRUCTURES /PROPERTIES NOT CLASSIFIED BY O.B.C. 1 $200 VEHICLES 3 - $1,100 TOTALS. 8 $183,300 dlNe'4WS T't i C t. ,C �FX�iA -+� ,�..ia{ 3 i'[�`�u'F ���t}'�.a 1! �IR��R ESPONSE�DA'�A.��L:;�`��`� 1j, DATE TIME OCCUPANCY TYPE 1ST TRUCK FIREFIGHTERS FIREFIGHTERS- ON SCENE STANDBY FIREFIGHTERS FULL -TIME CALLBACK," , 21:28 Farm 5 35 49 No F8/7 /8 0:34 Group F 5 26 15 No 8/10 9:29 Group C 4 18 6 No 8/24 4 :11 Group C ' 4 28 9 No 11 -19 Attachment # 1 to Report ESD- 015 -12 DESCRIPTION OF MAJOR 6CCUPA0TYPES Group A: Assembly occupancy units. Assembly occupancies means the occupancy or the use of a building, or part thereof, be for gathering of persons for civic, political,travel, religious, social, educational, recreational, or like purposes, or for the consumption of food or drink. i.e. Production /Viewing Performing Arts, Museum /Art Gallery/Auditorium, Recreation /Sports Facilities, Education Facilities, Transportation Facilities, Other Assemblies, Arenas /Swimming Pools, and Participating /Viewing Open Air Facilities. Group B: Care or Detention occupancy units. Care or detention occupancy means the occupancy or use of a building, or part thereof, be for persons who (a) are dependent on others to release security devices to permit egress, (b) receive special care and treatment, or (c) receive supervisory care i.e. Persons under restraint facilities, persons under supervisory care facilities, care facilities, group /retirement, homes Group C: Residential occupancy units. Residential occupancy means the occupancy or use of a building, or part thereof, by means for whom sleeping accommodation is provided but who are not harbored or' detained to receive medical care or treatment or are not involuntarily detained. i.e. Detached /Semi /Attached Residential, Dual Residential /Business, Rooming /Boarding, Multi Unit Dwelling, Hotel /Motel /Lodging, Other Residential Group D: Business and Personal Services units. Business or personal services occupancy means the occupancy or use of a building, or part thereof, for the transaction of business or the rendering or receiving of professional or personal services. i.e. Business and Personal Services Group E: Mercantile occupancy units. Mercantile occupancy means the occupancy or use of a building, or part thereof, for the displaying or selling of retail goods, wares, or merchandise. i.e. Food /Beverage Sales, Department Store /Catalogue /Mail Outlet, Specialty Stores, Other Mercantile Group F: Industrial occupancy units. Industrial occupancy means the occupancy or use of a building, or part thereof, for the assembling, fabricating, manufacturing, processing, repairing or storing of goods and materials. i.e. Vehicle sales /service, Utilities, Manufacturing or Processing Facilities, Storage Facilities, Other Industrial Facilities Structures /Properties not classified by the O.B.C.: Mines or Wells, Transportation /Communication Facilities, Open (outdoor) Storage, Miscellaneous Structures and Property, Structures classed under the 'National Farm Building Code. Vehicles: Road Vehicles, Rail Vehicles, Watercraft, Aircraft, Miscellaneous /Specialty Vehicles 11 -20 Attachment # 1 to Report ESD= 015 -12 DESCRIPTION OF CALL TYPES_ - r Fire and Explosions: Instance or destructive and uncontrolled burning involving structures, vehicles and open area fires, including explosion of combustible solids, liquids or gasses which may or may not have _ resulted in a dollar loss or an explosion or rupture as a result of pressure, no fire. Outdoor, No Loss Fires: Uncontrolled fires, outdoors, that did not result in a loss, injury or fatality and is not suspected to be caused by arson, vandalism or children playing. Pre Fire Conditions: Incidents with no fire that involve heat or potential pre fire conditions e.g. pot on stove,' cooking smoke or steam, lightning, fireworks. Burning (controlled): Complaint call related to outdoor controlled burning, authorized or unauthorized:. Fire Department did not take suppression action. False Fire Call: Alarm activation or fire call that when investigated, is determined to be as a result of equipment failure, malicious /prank, perceived emergency, accidental activation of alarm by a person. Co (carbon monoxide) False Call a call where it is determined that the detection equipment malfunctioned or there was a perceived emergency- no CO leak. Public Hazard Call: Includes a response for spills and leaks of a hazardous product such as natural gas, propane, refrigerant, miscellaneous /unknown, gasoline or fuel, toxic chemical, radio - active material, power lines down or arcing, bomb, explosive removal standby, CO (carbon monoxide) or other public hazard. Rescue Call: a call for a person in danger due to their proximity to the occurrence and who is unable to self evacuate and is assisted by Fire Department personnel i.e. vehicle accident, building collapse, commercial /industrial accident, home /residential accident, persons trapped in elevator, water rescue or water /ice rescue. Medical Call: Includes a response to a patient(s) suffering from asphyxia, respiratory condition, convulsions, epileptic, diabetic seizure, electric shock, traumatic shock, heart attack, stroke, drug related, cuts, abrasions, fractures, burns, person fainted, nausea and pre - hospital care such as administering oxygen, CPR, defibrillation or first aid. Other Calls: Assistance to other Fire Departments, calls cancelled on route, non fire incidents where an illegal grow operation or drug operation was discovered. 11 -21 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Sept. 24, 2012 Resolution #: By -law#: N/A Report#: COD - 019 -12 File #: Subject: RFP2012 -6 SNOW CLEARING & WINTER MAINTENANCE OF MUNICIPAL PROPERTY, SIDEWALKS & PARKING LOTS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD - 019 -12 be received; 2. THAT B.J. Flint and Sons, Bowmanville, Ontario, with a total estimated bid price of $1,251,704.16'(net of H.S.T. Rebate), being the highest ranked proposal meeting all terms, conditions and specifications be awarded the contract for RFP2012 -6 Snow Clearing & Winter Maintenance of Municipal Property, Sidewalks & Parking Lots, as required by the Municipality of Clarington, Operations Department; 3. THAT pending satisfactory pricing and service the Purchasing Manager be given authority to extend the contract for a second and third year; and 4. THAT the funds expended be drawn from the Department of Operations, various operating accounts. Submitted by: arie Marano, H.B.Sc., C.M.O., Director of Corporate Services MM \JB \BH \km Reviewed by:��- Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623 -3379 14 -1 REPORT NO.: COD - 019 -12 PAGE 2 1.0 BACKGROUND 1.1 Request for Proposal RFP2012 -6 Snow Clearing & Winter Maintenance of Municipal Property, Sidewalks & Parking Lots was advertised electronically on the municipal website. Subsequently, three (3) proposals were received. 12 The Request for Proposal RFP2012 -6 Snow Clearing & Winter Maintenance of Municipal Property, Sidewalks & Parking Lots was divided into three sections; Section 1 — Courtice, Section 2 — Bowmanville and Section 3 — Newcastle. The bidder was permitted to bid on one or all the sections. 2.0 ANALYSIS 2.1 All proposals met the bid submission requirements and were evaluated based on company background, references, pricing /cost, staff certification /training / education, snow removal equipment and proposal quality. 2.2 The proposals were reviewed and ranked by staff members from the following departments: Operations, Community Services and Corporate Services. The criteria was ranked accordingly on a scale from one (poor) to five (excellent) consistent with the RFP guidelines. 2.3 The bidder with highest ranked written proposal was short listed and subjected to reference checks and equipment inspection. The short listed contractor was B.J. Flint and Sons, Bowmanville, Ontario. 2.4 The references for B.J. Flint and Sons, Bowmanville were satisfactory. B.J.. Flint and Sons has provided snow removal services for the past three years and performance has been satisfactory. 2.5 B.J. Flint and Sons, Bowmanville has a variety of commercial grade snow removing equipment to be used under the contract. The equipment has been inspected and meets the contract requirements. 2.6 B.J. Flint and Sons, Bowmanville achieved the highest ranking from the evaluation committee. 3.0 COMMENTS 3.1 Queries with respect to the department needs, specifications, etc. should be referred to the Director of Operations. IEWIA REPORT NO.: COD - 019 -12 PAGE 3 4.0 FINANCIAL 4.1 The funds RFP2012 -6 Snow Clearing & Winter Maintenance of Municipal Property, Sidewalks & Parking Lots are to be drawn from the Department of Operations, various operating accounts. 4.2 The three year cost is calculated by adding all sections quoted and multiplying by an estimated number of call - outs. The number of call -outs from past winter storms was determined to be forty (40). 4.3 The unit cost for sidewalk snow removal for the 2012/2013 winter season is 14% greater than the 2011/2012 winter season. 5.0 CONCURRENCE 5.1 This report has been reviewed by the Purchasing Manager. The Director of Operations concurs with the recommendation. 6.0 CONCLUSION 6.1 To award the contract to provide Snow Clearing & Winter Maintenance of Municipal Property, Sidewalks & Parking Lots as required by the Municipality of Clarington Operations Department and Community Services Department to B.J. Flint and Sons, Bowmanville, Ontario, being the highest ranked proposal meeting all terms, conditions and specifications of the Request for Proposal RFP2012 -6 Snow Clearing & Winter Maintenance of Municipal Property, Sidewalks & Parking Lots. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Jerry Barber, Purchasing Manager Attachments: Attachment 1 - Bid Summary . List of interested parties to be advised of Council's decision: Not Applicable 14 -3 Attachment 1 THE MUNICIPALITY OF CLARINGTON BID TABULATION BIDDER Estimated 3 Year Estimated 3 Year Contract Expenditure Contract Expenditure (HST included) net of HST B.J. Flint & Sons $1,389,962.38 $1,251,704.16 Bowmanville, ON TBG Landscaping Inc. $3,869.638.90 $3,484,729.68 Brooklin, ON *Ground Control Contracting $1,.118,762.65 $1,007,480.43 Oshawa, ON pamai Dia bection "I- Lourtice Unly 14 -4 Clarington REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Sept. 24, 2012 Resolution #: By -law#: N/A Report#: COD - 020 -12 File #: Subject: RFP2012 -5 SENIORS & PHYSICALLY DISABLED SIDEWALK & WINDROW SNOW CLEARING SERVICES RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report COD - 020 -12 be received; 2. THAT B &D Tractor, Bowmanville, Ontario, with a total estimated bid price of $403,526.43 (net of H.S.T. Rebate), being the highest ranked proposal meeting all terms, conditions and specifications be awarded the contract for RFP2012 -5 Seniors & Physically Disabled Sidewalk & Windrow Snow Clearing Services, as required by the Municipality of Clarington, Operations Department; 3. THAT pending satisfactory pricing and service the Purchasing Manager be given authority to extend the contract for a second and third year; and 4. THAT the funds expended be drawn from the Department of Operations, various operating accounts. Submitted by: Reviewed by: arie Marano, H.B.Sc., C.M.O., Franklin Wu, Director of Corporate Services Chief Administrative Officer MM \JB \BH \km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623 -3379 14 -5 REPORT NO.: COD - 020 -12 PAGE 2 1.0 BACKGROUND 1.1 Request for Proposal RFP2012 -5 Seniors & Physically Disabled Sidewalk & Windrow Snow Clearing Services was advertised electronically on the municipal website. Subsequently, five (5) proposals were received. 1.2 Request for Proposal RFP2012 -5 Seniors & Physically Disabled Sidewalk & Windrow Snow Clearing Services was divided into four sections; Section 1 — Courtice, Section 2 — Bowmanville, Section 3 — Newcastle and Section 4 — Surrounding Areas. The bidder was permitted to bid on one or all sections. 2.0 ANALYSIS 2.1- All proposals met the bid submission requirements and were evaluated based on company background, references, pricing /cost, staff certification /training/ education, snow removal equipment and proposal quality. 2.2 The proposals were reviewed and ranked by staff members from the following departments: Operations and Corporate Services. The criteria was ranked accordingly on a scale from one (poor) to five (excellent) consistent with the RFP guidelines. 2.3 The bidder with highest ranked written proposal was short listed and subjected to "reference checks and equipment inspection. The short listed contractor was B &D Tractor Services, Bowmanville, Ontario. 2.4 The references for B &D Tractor Services, Bowmanville were satisfactory. B &D Tractor Services has provided snow removal services for the previous year and performance has been satisfactory. 2.5 . B &D Tractor Services, Bowmanville has a variety of commercial grade snow removing equipment to be used under the contract. The equipment has been inspected and meets the contract requirements. 3.0. COMMENTS 3.1 Queries with respect to the department needs, specifications, etc. should be referred to the Director of Operations. HEM REPORT NO.: COD - 020 -12 PAGE 3 4.0 FINANCIAL 4.1 The funds for snow clearing services are to be drawn from the Department of Operations, various operating accounts. 4.2 The three year cost is calculated by adding all sections quoted and multiplying by an estimated number of call -outs. The number of call -outs from past winter storms was determined to be forty (40). 4.3 The unit cost for the 2012/2013 winter season has decreased by approximately 30% from the 2011/2012 winter season. 4.4 The Operations Department will be submitting a separate report entitled. Senior Citizens and the Physically Disabled Sidewalk and Driveway Windrow Snow Clearing Program which addresses the service program details. 5.0 CONCURRENCE 5.1 This report has been reviewed by the Purchasing Manager. The Director of Operations concurs with the recommendation. 6.0 CONCLUSION 6.1 To award the contract to provide Seniors & Physically Disabled Sidewalk & Windrow Snow Clearing Services as required by the Municipality of Clarington Operations Department to B &D Tractor Services, Bowmanville, Ontario, being the highest ranked proposal meeting all terms, conditions and specifications of the RFP2012 -5 Seniors & Physically Disabled Sidewalk & Windrow Snow Clearing Services. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Jerry Barber, Purchasing Manager Attachments: Attachment 1 - Bid Summary List of interested parties to be advised of Council's decision: Not Applicable 14 -7 Attachment 1 THE MUNICIPALITY OF CLARINGTON BID TABULATION BIDDER Estimated 3 Year Estimated 3 Year Contract Expenditure Contract Expenditure (HST included) jnet of HST) B &D Tractor Services $448,098.34 $403,526.43 Bowmanville, ON *B.J. Flint & Sons $1,475,667.00 $1,328,883.84 Bowmanville, ON *Garden Gateway Landscape $604,267.50 $544,161.60 Bowmanville; ON *Ground Control Contracting $244,939.11 $220,575.25 Oshawa, ON *Pro -lawn Landscaping Limited $1,964,881.97 $1,769.437.07 Orono, ON pardai aid 14 -8 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Sept 24, 2012 Resolution #: By -law#: N/A Report#: COD - 021 -12 File #: Subiect: CL2012 -25 SUPPLY & HAULAGE OF GRANULAR MATERIAL RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD - 021 -12 be received; 2. THAT Robert E. Young Construction, Peterborough, Ontario, with a total estimated bid price of $192,324.82 (net of H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2012 -25, be awarded the contract for Supply & Hauling of Granular Material, as required by the Municipality of Clarington, Operations Department; 3. THAT funds in the amount of $219,000.00 which includes $192,324.82 for tendering, administration, material testing and contingencies be drawn from the Operations Department 2012 Gravel Patch /Resurfacing Miscellaneous Operating Expense —Various Prices Account 100 -36- 382 - 10280 -7112. 4. THAT pending satisfactory pricing and service the Purchasing Manager be given authority to extend the contract for a second and third year. Submitted by. Reviewed b Marie Marano, H.B.Sc., C.M.O., Franklin Wu, Director of Corporate Services Chief Administrative Officer MM \JDB \BH /km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623 -3379 14 -9 REPORT NO.: COD - 021 -12 PAGE 2 1.0 BACKGROUND 1.1 Tenders were publicly advertised and called for the Supply and Hauling of Granular Material as required by the Operations Department. Subsequently, three tenders were received and tabulated as per Attachment 1. 1.2 The term for the contract is one year with an option to extend the contract for a second and third year. Contract renewal is dependent upon satisfactory performance and pricing. 2.0 ANALYSIS 2.1 After review and analysis of the bids by the Operations Department, AECOM and Purchasing, it was mutually agreed that the low compliant bidder, Robert E. Young Construction, Peterborough, Ontario, be awarded the contract for the Supply and Hauling of Granular Material. The copy of the recommendation memo from AECOM, as per Attachment 2. 2.2 The references for Robert E. Young Construction, Peterborough, Ontario were satisfactory. 3.0 COMMENTS 3.1 Queries with respect to the department needs, specifications, etc. should be referred to the Director of Operations. 4.0 FINANCIAL 4.1 The total funds required for Tender CL2012 -25, Supply and Hauling of Granular Material are included in the Operations Department 2012 Gravel Patch /Resurfacing Miscellaneous Operating Expense Account 100- 36 -382- 10280 -7112. 4.2 For the information of Council, the average of the unit prices per tonne represent an approximate 4.0% increase from the previous year. 4.0 CONCURRENCE 4.1 This report has been reviewed by the Purchasing Manager, with the appropriate department and circulated as follows: Director of Operations. 14 -10 REPORT NO.: COD - 021 -12 PAGE 3 5.0 CONCLUSION 5.1 To award the contract for the Supply and Hauling of Granular Material to Robert E. Young Construction, Peterborough, Ontario. Staff Contact: Jerry Barber, Purchasing Manager Attachments: Attachment 1 — Bid Tabulation Attachment 2 — Recommendation Letter from AECOM List'of Interested Parties to be advised of Council's decision: Not Applicable 14 -11 Attachment 1 MUNICIPALITY OF CLARINGTON BID TABULATION BIDDER TOTAL BID TOTAL BID (HST Included) (net of HST Rebate) Robert E. Young Construction Peterborough, ON $213,568.25 $192,324.82 St. Marys Cement Inc. Toronto, ON $270,053.33 $243,191.39 Miller Paving Limited Markham, ON $304,884.45 $274,557.89 14 -12 Attachment "2" AECOM _ 9053722121 tel AZCOM 513 Division Street 905 372 3621 fax Cobourg, Ontario K9A 5G6 wwmaecom.com September 14, 2012 Mr. F. Horvath, B.A., R.D.M.R., R.R.F.A. Director of Operations The Municipality of Clarington 40 Temperance Street BOWMANVILLE, ON L1C 3A6 Dear Sir: Project No: 60250463 -5 Regarding: Supply and Haulage of Granular Material Contract No. CL2012 -25 Municipality of Clarington Tenders for the above project were opened at the Clarington Municipal Offices on Thursday, July 19, 2012. A list of the bids received is provided in the table below. BIDDER TOTAL BID TOTAL BID (HST Included) (Net of HST Rebate, 1.76 %) Robert E. Young Construction $213,568.25 $192,324.82 Peterborough, ON CBM Aggregates Ltd. $270,053.33 $243,191.39 Bowmanville, ON Miller Paving Ltd. $304,384.45 $274,557.89 Markham, ON The Municipality of Clarington's Purchasing Department reviewed all bids. AECOM Canada Ltd. has reviewed all bids accepted by the Purchasing Department and confirmed the bid values noted above. The bid submitted by Robert E. Young Construction is the lowest bid and there were no mathematical errors noted in their submission. This project was tendered for the 2012 construction year with an option to extend into 2013 and 2014, subject to satisfactory performance and pricing. The bid bonds provided by all three bidders were in the correct amount. Tender Report Lefler Contncl CL2012.25 00" 14 -13 Page 2 September 14. 2012 Robert E. Young Construction has successfully provided the services requested in the tender documents to projects in the Municipality of Clarington in past years. The total budget for this project is $219,000.00. The low bid from Robert E. Young Construction is within the project budget when costs for administration, inspection, testing, and contingencies are factored in, and allowing for the net HST commitment of 1.76 %. The estimated costs for various project components, based on the low bid, are summarized in the table below. Project Costs: Robert E. Young Construction Bid $188,998.45 Tender Prep /Administration $3,000.00 Materials Testing $3,000.00 Contingencies $8,000.00. Total Costs Excluding HST $202,998.45 Net 1.76% HST $3,572.77 Calcium Stabilization $9,000.00 Total Project Costs with Net HST $215,571.22 Budget $219, 000.00 Budget Balance $3,428.78 Based on performance on their previous work in Clarington, in our opinion, we see no reason why the Municipality could not, in the exercise of its sole discretion, accept the tender in the amount of $188,998.45 (exclusive of HST) of Robert E. Young Construction of Peterborough, Ontario. Should you have any questions regarding this matter, please contact the undersigned. Sincerely, AECOM Canada Ltd. Doug Timms, P. Eng. Senior Project Manager doug.timms @aecom.com DT:ym Tend el Report LeI(cr ConIrIcl CL2012.25.000x 14 -14 Attachment "T Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 24, 2012 Resolution #: By -law #: N/A Report#: COD - 022 -12 File #: Subject: PURCHASE OF FOUR WHEEL DRIVE TRACTOR CM PLOW MOUNT & CONTROLS, SIDE BOOM & REAR FLAIL MOWER RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD - 022 -12 be received; 2. THAT the requirements of Section 2, Bid Policies of By -law 2010 -112 be waived for this transaction; 3. THAT the Purchasing Manager be authorized to solicit Expressions of Interest from known tractor manufacturers to•determine the availability of a Four Wheel Drive Tractor complete with Plow Mount and Controls, Side Boom and Rear Flail Mower suitable for Clarington requirements; 4_ THAT the Purchasing Manager be authorized to negotiate a purchase price for a selected unit and issue a purchase order; and 5. THAT an information report to Council be provided summarizing the results of the Request for the ressions of Interest process. Submitted by: Reviewed by: y Franklin Wu, arie Marano, H.B.Sc., C.M.O., Director of Corporate Services Chief Administrative Officer Nancy Tgrlor, BS.A., C.A., Director of Finance/Treasurer MM \JDB \BH \km CORPORATION OF THE MUNICIPALITY OF CLARINGTON1 4-15 .n ­h M KInr- C+Tf')CCT OnIAIN/IAKIMI I C (- %KITADIn I I(I 4 AF T /Ol)r.1F7R_RQ70 REPORT NO.: COD- 022 -12 1.0 BACKGROUND AND COMMENT PAGE 2 1.1 The Operations Department has provided funding in their 2012 Capital Budget for a four wheel drive tractor complete with plow mount and controls, side boom and rear flail mower. 1.2 In the past, the methods used to acquire new tractors have included Public Tender and Quotations. This formal process provides for the submission of firm prices based on a clearly defined specification and conditions where compliance to the requirements is crucial to an award. In a tender process there is little latitude for alternates and asking for same poses concerns about the fairness of the process particularly when the alternate is significantly different to the requirements stipulated in the tender. 1.3 The EOI process allows for the vendors to focus on the availability of a unit as well as present the features offered on their stock or demonstration units that they feel will meet the general requirements of the Municipality and indicate an approximate cost. The EOI process is far less formal than the tendering and RFP process and avoids complexities, risks and contractual issues associated with the formal bidding process and can result in cost savings to the buyer as well as improved delivery. 1.4 Typically, the prices for demonstration units are better than those offered for the production of a unit to our specifications simply because the pre -built unit is constructed using standard design and components to a standard and marketable specification. As the stock units are readily available and often sought after, they do not usually fit with a public Tender process where the evaluation of bids and the award process are lengthy. Dealers are reluctant to commit themselves on the availability of a stock unit when other buyers are interested in a quick purchase. The EOI process lends itself to a much faster decision process and a relatively short award period. 14 °16 REPORT NO.: COD- 022 -12 PAGE 3 1.5 Staff recommend a request for Expressions of Interest from known manufacturers /dealers indicating the availability of demonstration or stock units or those in an advanced stage of construction conforming to basic criteria for a four wheel drive tractor complete with plow mount and controls, side boom and rear flail mower and the approximate cost and details with respect to the specifications. Purchasing and Operations Staff will review the submissions, select the unit(s) providing the best combination of price and specification and proceed to negotiate a final delivered price for a unit. 1.6 Upon completion of the negotiations and following an award, a report to Council will be provided outlining the results of the process. 1.7 If a unit acceptable to the Operations Department cannot be located using the proposed expression of interest process; a formal tender process will be undertaken. 2.0 FINANCIAL 2.1 The Operations Department has made provision in the 2012 Operations Department Budget, Account # 110 -36- 388 - 83642 -7401 for the purchase of a replacement tractor at the estimated cost of $200,000.00. 3.1 This report has been reviewed by the Purchasing Manager, with the appropriate department and circulated as follows: Concurrence: Director of Operations CONFORMITY WITH STRATEGIC PLAN — Not Applicable 14 -17 Z490613 Lomq0_1 am I _., . Staff Contact: Not Applicable Attachments: Not Applicable List of interested parties to be advised of Council's decision: Not Applicable RME MAW ,. Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 24, 2012 Resolution #: By -law #: Report#: FND- 019 -12 File #: Subiect: 2012/2013 INSURANCE PROGRAM RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND- 019 -12 be received; 2. THAT the general insurance placement, in conjunction with the other member municipalities of the Durham Municipal Insurance Pool, with the Frank Cowan Company for an integrated pooling arrangement that includes integrated insurance coverages and common self retention deductible levels for the period July 1, 2012 to June 30, 2013 at an approximate cost to Clarington of $874,403 be confirmed; and 3. THAT Council request that the Province support AMO's initiative to seek reform of Joint and Several Liability Legislation to provide relief to municipalities by reducing their cost of insurance claims and insurance premiums and that a copy of this resolution be forwarded to John O'Toole, Member of Provincial Parliament. Submitted b i;�_ /lY, X � - Reviewed by: Nancy Taylor, KbA, CA. Directorfof Finance /' Treasurer NT /hi I Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 15 -1 V=1129 A [01fC1 ►1iXG Rz ica 1. BACKGROUND PAGE 2 1.1 The purpose of this report is to provide an update to the General Purpose and Administration Committee regarding the status of the Municipality's insurance program. 1.2 This report also includes a review and update of the Durham Municipal Insurance Pool (DMIP), which is now entering its twelfth year of successful operations. 1.3 Clarington is a founding member of the DMIP which was established to achieve financial savings by co- operatively purchasing insurance coverages with local and pool level deductibles and by implementing common risk management practices. The Pool protects participating municipalities from increasing insurance premium costs through an alternative risk - financing program with a higher single deductible and collectively self- insuring claims within that deductible. Clarington has held the position as Chair of the Board of the DMIP since its inception. 1.4 The Durham Municipal Insurance Pool (DMIP) was launched in July 2000 with the participation of the Town of Ajax, Town of Whitby, Municipality of Clarington, Township of Brock, Township of Scugog, Township of Uxbridge and the Region of Durham. 1.5 DMIP's success over its 12 years has generated surplus funds since its formation of approximately $5 million, set aside to offset future insurance. costs resulting from unstable insurance markets in the future or to provide the Pool with the financial resources to fund higher deductible levels. . 2. 2012/2013 INSURANCE CONTRACT RENEWAL 2.1 The DMIP has negotiated with the insurer to secure the broadest and most comprehensive coverage available to municipalities and includes such things as property coverage, liability coverage, auto, non -owned auto, property, errors & omissions, environmental and various other policies. 2.2 The DMIP has been able to position itself to minimize the impact of increases in insurance premiums paid to insurance companies related to property, casualty and liability coverage's through the following mechanisms: 15 -2 REPORT NO.: FND- 019 -12 PAGE 3 ® Since the DMIP is self insuring the majority of the claims, it is important to recognize that the provision for premiums paid to the insurers forms less than one -third of the total contributions paid by the participating municipalities. ® The remaining balance paid by the participating municipalities is set aside to be available in future years to pay for claims that fall within the DMIP's deductible. ® In addition, the interest earned on funds set aside by DMIP that would have been paid to the insurance company is returned to DMIP members through lower overall insurance costs. In order to help stabilize DMIP costs over the next couple of years, DMIP's insurer has provided DMIP with the assurance that the average property rate increase and the average premium per vehicle increase will remain at current levels and that there will be no rate increases. 23 The increase for the 2012/2013 premium year for Clarington's contribution to the DMIP to cover insurance costs and necessary contributions to claims reserves is $91,877 or an 11.7% increase. This compares favourably to insurance cost increases facing neighbouring municipalities and Regions in the GTA in the range of 10% to 30 %. 2.4 The Board of Directors of the Durham Municipal Insurance Pool (of which Clarington sits as Chair), has placed coverage with the Frank Cowan Company for an integrated pooling arrangement. 3. BENEFITS OF AN INSURANCE POOL 3.1 The main components of the structure of the DMIP arrangement are summarized as follows: ® Each municipality retains their respective current local deductibles ranging from $5,000 to $100,000 (Clarington's deductibles are primarily $25,000); ® The Pool self insures losses between these local deductibles and a per claim limit of $500,000 (on a group basis) for integrated coverages; ® Under this structure, local municipalities are responsible for funding losses from $0 to their individual deductible amounts; 15 -3 REPORT NO.: FND- 019 -12 PAGE 4 ® Between these local municipal deductibles and the pooled retention limit of $500,000, the seven members share the cost on a collective basis; and ® Excess of a $500,000 per claim loss, the members purchase insurance from municipal insurers for protection on a collective basis against catastrophic claim losses. 3.2 There are a number of benefits to participation in an insurance pool including: • Control over impact of premium increases from third party insurers. Since the premiums paid to insurers form less than one -third of the total contributions paid by participating municipalities, annual percentage increases by those third party insurers are spread over a much smaller premium cost. • Since the pool self- insures a majority of claims and there is a significant time lag before claims are paid, the interest earned by DMIP holding funds that would have been paid to insurance companies upfront through premiums to cover claim costs, is retained by the DMIP rather than the insurers earning this interest. • Pool members have found that we can access risk management resources superior to those that individual municipalities could afford on their own. • The pool provides significant education and professional support to pool members. • There is greater control by DMIP member municipalities in the area of administration, governance and claims. • Members share in investment income as well as equity. The current surplus of approximately $5 million has been set aside and will be available to offset any future premium increases or fund higher deductible levels or address claims reserves. • Member municipalities no longer pay for external adjusting fees for the majority of claims. Over the past five years, approximately 3,500 pool claims did not require external adjusting fees that would have been an estimated average cost of $300 per file. • DMIP and member municipalities have instituted a proactive claims reporting process. This has resulted in early investigation of claims and establishment of reserves and can then result in an early resolution, thereby reducing overall claim costs. • Risk management services result in loss control. 2011/2012 DMIP risk management services included presentations and seminars to staff of 15 -4 Q9=pnPT tin - F:tvn- 019 -12 PAGE 5 member municipalities (Minimum Maintenance Standards, Parks and signage, critical injury reporting), contract wording reviews (liability transfers, hold- harmless agreements, insurance clauses in leases etc.), risk management software, and property valuations. These items come at a cost that would not normally be affordable for each individual municipality. 4. INSURANCE CLAIMS 4.1 DMIP like every municipality in the Province of Ontario has seen a marked increase in the severity of bodily injury claims. The factors that are driving up the cost of claims include: 1) Courts are often sympathetic to injured claimants. 2) Municipalities are held to very high standards of care. 3) People are more aware of the level of service to expect, and the recourse they can take if they have been wronged. 4) Municipalities are perceived as having "deep pockets" and /or high insurance policy limits. 4.2 The case law over the past 20 years has created new liability exposures and current municipal legislation does not provide sufficient or effective liability protection for municipalities. 1) Escalating Judgments: Liability claims take many years to settle resulting in additional claim inflation costs. Judges are awarding higher damage amounts. A few years ago, $5 million liability awards were uncommon. Today, larger awards are becoming commonplace. Court awards for severe bodily injury claims have increased dramatically in the last few years. Claims that may have been settled for $5 million five years ago are now settling in the range of $12 million to $18 million. This combined with increased expense costs of legal experts and the need for expert witnesses substantially increased the cost of claims. 2) Cost of Future Care Increasing: Future care costs are the largest expense of a bodily injury case. These costs have all dramatically increased and include such things as increased medications, rehabilitation costs, 24/7 nursing, loss of income, education needs, assistive devices, home renovations and transportation. 15 -5 REPORT NO.: FND- 019 -12 PAGE 6 3) Class Action Lawsuits: Municipalities and corporations in Canada are facing an increasing trend of class action suits which is beginning to follow the footsteps of the U.S. The Durham Municipal Insurance Pool has seen this first hand. In 2005, the Canadian Bar Association's National Class Action database noted 29 new class action lawsuits were filed across the country. In 2011, 95 new class action lawsuits were launched. 4) Joint and Several Liability: The insurance premiums paid by municipalities reflect the legal reality that municipalities are "deep pocket" defendants, often targeted for litigation because the law has established such a low threshold of responsibility. Just a fraction of fault can cost a municipality millions of dollars. The joint and several provisions of the Negligence Act; indicate, "Where damages have been caused or contributed to by the fault or neglect of two or more persons... and, where two or more persons are found at fault or negligent, they are jointly and severally liable to the person suffering the loss or damage..." Also known as the 1 % rule, the joint and several provisions may oblige a defendant, which is only 1 % at fault, to pay the plaintiff's entire judgment. 4.3 Effective claims management helps to reduce liability costs. DMIP will continue to advocate for judicial reform to joint and several legislation and minimum maintenance standards. 5. Adverse Litigation Facing Ontario Municipalities 5.1 Guiliani Decision A recent decision by the Court of Appeal for Ontario, (Giuliani v. Region of Halton et al, Dec. 2011), has severely undermined the defense previously available to municipalities in winter road maintenance cases with regard to Minimum Maintenance Standards for municipal roadways and highways. The Giuliani case involves a motor vehicle accident during a winter storm. In this case, the amount of snow that had fallen at the time of the accident was two centimetres. Section 4 of the Minimum Maintenance Standards does not address snow accumulation until it reaches five centimetres. Section 5 of the Minimum Maintenance Standards applies to ice on roads by addressing how to deal with existing ice. ® In the Giuliani claim, the Plaintiff claimed that the defendant municipalities did not properly monitor weather conditions and did not patrol for ice. The Plaintiff essentially claimed that the municipality did not do enough to prevent the ice from forming. Neither monitoring of weather conditions nor ice patrols are dealt with in the Minimum Maintenance Standards. 15 ®6 REPORT NO.: FND- 019 -12 PAGE 7 As a municipality with jurisdiction over roads, Clarington does have exposure to winter road maintenance claims. While the Clarington maintains Level of Service Policies, there is still concern that plaintiff counsel will be able to criticize the steps taken before ice even forms, and this includes monitoring of weather conditions, road patrolling and steps taken to prevent ice when it reasonably could have been anticipated. • The Giuliani case no longer has any further appeal options. The Region's insurer was advised on May 17, 2012 that the Application for Leave to Appeal had been submitted to the Supreme Court of Canada for consideration. On June 28, 2012, the Supreme Court of Canada dismissed the Application for Leave to Appeal. • This could have wide - ranging liability implications for Ontario municipalities who may no longer be able to rely on the Minimum Maintenance Standards as a defense in winter road maintenance claims. • While Giuliani has weakened Minimum Maintenance Standards based defences to ice or snow road maintenance cases, the municipality can still have a defensible position. • Clarington will be reviewing the implications of this decision upon our winter road maintenance practices. • As a result of the problems and implications of the Guiliani decisions, the Minister of Transportation has agreed to open up the Minimum Maintenance Standards regulations this fall. 5.2 Deering Decision • Another. Court decision that will impact all municipalities in the Province of Ontario is Deering vs. City of Oshawa and Township of Scugog. In 2010, there was an unfavourable judgment awarded by the Court against both municipalities. An appeal was made to the Ontario Court of Appeal to overturn the judgment. The Ontario Court of Appeal has recently made the decision to dismiss the municipalities' appeal with respect to the accident which happened on Coates Road West during the evening of August 10, 2004. This is cause concern for municipalities and taxpayers regarding a municipality's legal obligations with respect to the maintenance of its roads. All municipalities should be very concerned about the ramification of these decisions and its implications for municipalities in the Province. Therefore, the DMIP's insurers are now submitting the application for leave to appeal to the Supreme Court of Canada. 15 -7 REPORT NO.: FND- 019 -12 6. CONCURRENCE - Not applicable 7. CONCLUSION PAGE 8 7.1 Risk pooling is a long -term management strategy. It is not a "quick fix" for insurance pricing problems. The full benefits of participation in a risk pool are not fully realized for several years. The DMIP has now been in existence for a sufficient period of time that these benefits are being realized on an annual basis. 7.2 In 2011, the Association of Municipalities of Ontario completed its first comprehensive survey of municipal insurance costs across the Province. The survey reveals that since 2007, liability premiums have increased by 22.2% and are among the fastest growing municipal costs. In comparison, DMIP liability premiums have increased a total of 7.5% during the same time period. Increase Comparison 25% Inflation vs. AMO Est. Municipal and DMIP Insurance Costs ,- 7.3 For the 2012/2013 year the Durham Municipal Insurance Pool has been successful in obtaining a reasonable insurance placement. Participation in the Durham Municipal Insurance Pool has provided a successful mechanism both to control insurance costs as well as promote risk management practices to reduce claims and protect against lawsuits. Therefore Clarington proceeded with the insurance placement in conjunction with the Durham Municipal Insurance Pool with the Frank Cowan Company, pursuant to our subscribers' agreement. 15 ®8 REPORT NO.: FND- 019 -12 CONFORMITY WITH STRATEGIC PLAN r; The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: _ Promoting economic development X Maintaining financial stability _ Connecting Clarington _ Promoting green initiatives _ Investing in infrastructure _ Showcasing our community Not in conformity with Strategic Plan Staff Contact: Nancy Taylor, B.B.A., C.A., Director of Finance/Treasurer List of interested parties to be advised of Council's decision: John O'Toole, MPP Queens Park Office Room 445, Main Legislative Building Toronto, Ontario M7A 1A8 15 -9 Date: September 24, 2012 Resolution #: By -law #: Report #: FND- 020 -12 File #: Subiect: FINANCIAL UPDATE AS AT JUNE 30, 2012 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND- 020 -12 be received for information. "T�I Reviewed by: Submitted by: N n, CA. Director Finance/ Treasurer NT /CC /hjl Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 15 -10 REPORT NO.: FND- 020 -12 1.0 BACKGROUND AND COMMENT 1.1 The financial update report has been designed to focus on overall budget variance reporting. 2.0 SECOND QUARTER OF 2012 RESULTS PAGE 2 2.1 Attachment "A ", The Summary of Operating Expenditures and Revenue statement compares the Municipality's budget to actual posted expenditures as of June 30, 2012. The statement reflects the Municipality's operating budget only and excludes year to date expenditures for the consolidated hall /arena boards. Net year to date expenditures as of June 30, 2012 totaled $26,001,696, which represents 57.41% of the total 2012 budget. 2.2 Attachment "A" is intended to provide an indication of the status of the Municipality's operating accounts compared to the approved budget as at June 30, 2012. Many departments are affected by high levels of activity during specific times of the year. For example, some activities are seasonal in nature, such as ice rentals and winter control, which result in a fluctuation of the timing of recognition of revenue and expenses. The budget is allocated monthly based on the 2011 actual monthly distribution. In cases where there is no prior year history, the monthly budget allocation is divided equally over the 12 months. While this is best method available to be reflective of seasonal trends, there may be some variations from year to year. Due to these timing differences, this statement cannot be used in isolation. 2.3 In general, the operating budget is overall on target. As of June 30, 2012 the net year to date expenditures are at 87.75% of the year to date budget. Some of the variances can be attributed to the timing differences in revenue and expenditures between 2012 and 2011. 2.4 The Non - Departmental revenues are above the second quarter budget at 189.48 %. This is attributable to annual budget transfers being posted in the first half of the year. Over the year, this revenue will be aligned with the budgeted amount. 2.5 Overall, the operating budget is on target for the Mayor and Council as well as the CAD's office. The Mayor and Council expenditures are 89.56% of the second quarter 2012 budget. The CAO's office is at 104.46% of the second quarter 2012 budget. 2.6 As of June 30, the Legal expenditures are 106.49% of the second quarter 2012 budget. Some expenditure, such as conveyance expenditures, are higher than 15-11 REPORT NO.: FND- 020 -12 PAGE 3 the second quarter budget. Other expenditures are lower than budgeted namely . the recoverable professional and disbursement fees. Revenue is less than budgeted at 22 %. This is due in part to recoverable professional fees expense being lower than budgeted therefore, the offsetting revenue is below budget as there is no need to recover what has not been spent. As well, there can be a timing difference between recoverable professional fees and disbursements and the processing of the invoice. In addition, plan agreement fees have been lower than budget as of June 30. Overall, the Legal net expenditures are at 66.33% of the total 2012 budget. 2.7 Corporate Services are slightly under the second quarter budget at 93.66 %. As of the second quarter, revenues are higher than budgeted. This is due to an increase in advertising revenue compared to the second quarter in 2011. 2.8 The Finance net expenditures are at 110.42% of the second quarter 2012 budget. The Finance revenues are higher than the annual budget at 132.13% as of June 30, 2012. This is due to the higher than budget amount of the fines and penalties on taxes. The year to date figure of 2012 ($789,952) is higher than budgeted amount for the second quarter ($578,266) but are slightly lower than the 2011 interest and penalties ($859,165). This is a reflection of the continuing success of the collection of outstanding taxes. The increase in expenditures is attributable to the timing difference of insurance premiums posted from 2011 and 2012. Overall, the insurance is at 45.24% of the 2012 total budget. As of the third quarter, the timing difference will not be a factor. 2.9 The Emergency Services net expenditures are on budget with the second quarter 2012 budget figures. As of June 30, 2012 year to date expenditures represents 93.62% of the total 2012 budget. Revenues are above budget due to increase in general revenues such as permits and fire loss reports. 2.10 The Engineering Department net expenditures are $2,337,491 or 76.66% as of June 30, 2012 budget. This favourable percentage can be attributed to the favourable building permit revenue in the first half of 2012, which was at approximately 80% of the total 2012 budgeted amount. 2.11 The Operations Department net expenditures are $6,471,930 or 92.83% of the 2012 second quarter budgeted amount. The Fleet expenditures are currently below the budgeted amount. It is important to note that most adjustments to these accounts are made at year -end. Operating expenditure (not including debenture and fleet) are overall in line with the 2012 second quarter budget at 95.37 %. An increase in revenue, 154.42% as of June 30, 2012 is due to timing difference in maintenance invoices to developers. 15 -12 REPORT NO.: PND- 020 -12 2.12 Community Services net expenditures are in line with the budget overall at 93.25% of the second quarter budget. Revenues are at 98.17% and total expenditures are at 94.75% as of June 30, 2012. 2.13 The Planning Department net expenditures as of June 30, 2012 are 90.45% of the 2012 second quarter budget. The expenditures are in line with the budget as of June 30, 2012 at 97.44 %. The favorable net expenditures are due to the higher revenues as of the second quarter at 167.47 %. Higher revenues are the result of higher than budgeted condominium application fees and recovery of Port Granby fees. 2.14 Attachment "B ", Continuity of Taxes Receivable for the three months ending June 30, 2012 provides the status of the taxes billed and collected by the Municipality of Clarington during the second quarter of 2012. A total of $33,168,726 in interim tax bills and $29,831,388 in final tax bills were issued to property owners in the Municipality during this period. At the end of June 2012, a total of $14,513,651 remains unpaid. The net balance is $566,134 lower than the prior year at this time. This steady improvement is due to the continued success of the collection processes and procedures in holding the line on the balance of taxes outstanding. 2.15 Attachment "C ", Investments Outstanding as of June 30, 2012 provides the status of the Municipality's general, capital and reserve fund investment holdings at the end of the second quarter. The Municipality at June 30, 2012 holds $0 in general fund investments, $0 in capital fund investments, $4,509,430 in Development Charge reserve fund investments and $43,281,549 in reserve fund investments to fund future commitments. General fund investments are short term in nature and timed to mature when funds will be required. Investments held in the Municipality's portfolio are reviewed on an ongoing basis to ensure they meet the requirements of Section 418 on the Ontario Municipal Act and the Municipality's investment policy. Currently, the majority of general fund investments are held in the Municipality's general bank account as the interest rate on the account is more favourable than money market instruments as a result of current economic conditions that are likely to continue for some time. The short -term interest rates and the current cash flow needs are evaluated on a regular basis. 2.16 Attachment "D ", Debenture Repayment Schedule provides the status of the Municipality's long -term obligations as of January 1, 2012. The Municipality has $24,200,891.51 in outstanding debt as of January 1, 2012 and debt repayment obligations of $3,525,111.16 for 2012 as reflected in the 2012 budget. The annual principal and interest payments required to service these liabilities are 15 -13 REPORT NO.: FND -020 -12 PAGE 5 well within the annual debt repayment limits prescribed by the Ministry of Municipal Affairs and Housing. 2.17 Attachment "E ", Municipal Development Charges as of June 30, 2012 provides the total Municipal development charges collected of $4,416,926. In 2010 Development Charges Background Study, it was forecasted that the municipality would be collecting approximately 831 residential units total for 2012 or approximately 69 units per month. For the six month period ending June 30, 2012 there were 288. units. 2.18 Analyzing the number of units issued in second quarter of 2012, there was a decrease of 22.37% compared to the second quarter in 2011. Comparing the total dollars collected as of the second quarter 2012 to 2011, there was a decrease of 20.34% in municipal development charges collected. 2.19 As noted in report FND- 004 -12, as of January 1, 2012 there was a change to the Ontario Building Code. This amendment, which applies to the energy efficiency requirements of residential and large buildings, is a substantial cost increase to the builders. There was a significant increase in development charge collections in December 2011 in order to avoid the new building code requirement. This has had a negative effect on the development charges for the first half of 2012 3.0 CONCURRENCE - Not applicable 4.0 CONCLUSION 4.1 The report is provided as information to Council. Ongoing reports will be provided quarterly. CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the.Strategic Plan: _ Promoting economic development. X Maintaining financial stability _ Connecting Clarington _ Promoting green initiatives _ Investing in infrastructure _ Showcasing our community _ Not in conformity with Strategic Plan 15 -14 REPORT NO.: FND- 020 -12 Staff Contact: Nancy Taylor, B.B.A., C.A., Director of Finance/Treasurer Attachments: Attachment "A ": Summary of Operating and Expenditure and Revenue Attachment "B ": Continuity of Taxes Receivable Attachment "C ": Investments Outstanding Attachment "D ": Debenture Repayment Schedule Attachment "E ": Municipal Development Charges List of Interested Parties - None 15 ®15 PAGE 6 C37 ( CD THE MUNICIPALITY OF CLARINGTON ATTACHMENT "A" SUMMARY OF OPERATING EXPENDITURES & REVENUES FOR THE SIX MONTHS ENDING JUNE 30, 2012 2012 2012; 2012 YTD 2011 2011. 2011 YTD _._..�_.._ 2012 Qtr 2. _.... _ 2012 Qtr ._._.._._..._. T2012 _ . _ 2012 __..__...._..__.._�__.__... Budget YTD Actual YTD1 Unexpended ($) BudgetYTD Actual YTD Unexpended ($) - YTD Budget YTD Actuals -y Total Budget( % of Annual _._.._._ .... _ _ _ _ _ __._ _ _ ___...._ _ _ _._ __ r __._...__.__._._._ Jan -June Jan -June) _ _ Jan -June .. ` -Jan-June Jan -June' Jan -June April -June1 April -June 1 Budget Spent Spent 05 NON- DEPT'L ACCTS RevenuelRecovenes (1,701,576 ( (3,224,132)1 1,522,556 (2,007,592) '' 2,291,593 284;OD1 (1,586,429) (3,165,205) -- (7,357,561)1 43.82% �� Expenditures 184,500 184,500 I 0 176,b00• 167,500•• 8,000 0 j 5,000 209,899 87.90% �rt Net Expenditures - _ (1,517,076)I (3,039,632)i 1,522,556 (1,832,092)' (2,124,093) 292,001 (1,586,429)1 (3,160,205) (7,147,662); 42.53% _ ,. ....._ _•. --i _....._. _ _._ ._..._._......�.._._ _.... � ._...�.__..._..._._... ,__._.._._..___..._.. 10 MAYOR &COUNCIL __._.___..._._......._.._._.... .._.__'I�__.- .._....._..._____- Net Expenditures _ _ _ �__.._.._.____.__ 435,002 389,609 45,393 419,462 385,47D • 33,892 204,316 181,138 855,240 45.56% _ _..____......... �._.._..._......_.._. _._.....__.__.. _..__ _.___ __._. ! ..._......_......___..M__ _.._._...._. 13 ADMINISTRATOR'S OFFICE _ ._ ............... _ __.._!___._ Net Expenditures 225,003 1 235,040 (10,037) .217,195 223,424 (6,229) 100,637 ( 112,045 493,308 ; 47.65 __..._....__.._ _.._e 14 LEGAL ADMIN ' (111,054) (36;722):' (74;332) Revenue /Recoveries (89,309); j19,653)1 (69,656) (68,427) (11,160) (176,000); 11.17% 153,670 j 164,394 544,592 48.50% Expenditures 2 49 48,0 I 264,149 j (16,100) 264,371 190,794 73,677 Net Expenditures 158,740 ( 244,496 { (85,756) 153,317 154,072 (755) 85,243 153,234 368,592 66.33% � 51;878 r (61;322); L `'' 9,444 '' _._- _ __ ^4,242,740) 16 CORPORATE SERVICES R~• �lR c ~� Revenue /Recoveries ........�.9 �� ��_ (56,497) (71,959 i 15,462 _. _ 1,128,075 -` 1,106,792, • 50.06% Expenditures �_ __� ._� M 2,T80,280 7:938,894`' 241,386 Net Expenditures = _..._........___ ..___. 2,190,9531 138,875 2,128,402 1,877,572 250,830 1 11T858 1,086,418 4(142,540 49.54% L - .._...___ ---------- - - - ----------- ...__..__.._� I 19 CLERK'S Revenue/Recoveries .2,052,078^ - (331,803)1 (282,197) (240,346) (41,52) ' (177,742) (227,304) -� - (655,400)` 5988/ �TM1Y A 640,277 683,712 2,471,628 50.64% I1� Expenditures ' 1,218,863 1,251,573 ; (3322 ,710 ) 1 120,718 1,088,238 32,480 _ Net Expenditures 887,060'? 859,148 , , 912 838 521 , 847,893 (9,372) 462,535 1 456,408 1,816,228 47.30% _.....___ � ..__.. (401,869)1 3,277), 504,738 ry 459,186 -• - -• - -• •• (7,455,000) - 66.39 %` _ 2,039,70 . y 54 -08 21 FINANCE & UNCLASS. ADMIN � � (731,106) (966,042)1 234,936 (699,616) (1,042,348) 342 732 1,158;134 .849,501 308,633 Revenue /Recoveries Unclassified Admin & Board of Trade 748,456 �� 1,103,153 I (354,697) Operating Expenditures _ 1,029 867 I 1 019 246 i 10 621 : 1,003,751.... ' 993,391 10,360 481,740 494,832 2,029,410: 50.22% Expenditures ._. ..._T___.._...._ .. 1,778,323 j , , 986,478 954,01 8 4,069,116 5 2.16% N et Expenditures 1,047,217 t 1,156,357 1 (109,140) 1,462,269 800,544 661 ;725 584,609 430,741 2,614,116; 44.24% _ ......... .... ------- _ _._._.._. _..._.- .._._.__... : I I _ 28vEMERGENCY SERVICES -FIRE __. -... (21,981)) .__._._.. -.._ ____ 11,134 (16,185) (12023) (4182) (7,917)I� (16228) -- (38800) 56 -65% __._...__.._.. - RevenuelRecoveries (10,847), _._._. 4,616;998' 4;188,218 450 ;780 _ _ _ _. ......... , 2,655,217 j 2,609,853 __. -...._ _. _- _ _ ._ ._.... 9,713,809 i 49.36% Expenditures 5,108 536 4,794,677 1 313,859 Net Expenditures 5,097,689 i 4,772,696 1 324,993 4,600,813. 4,154,195 446,618. 2,647,294 { 2,593,625 9,675,009 49.33% FND- 020 -12 Attachment 1 of 2 C-71 THE MUNICIPALITY OF'CLARINGTON ATTACHMENT "A" SUMMARY OF OPERATING EXPENDITURES & REVENUES FOR THE SIX MONTHS ENDING JUNE 30, 2012 20121 .9u 20121 2012 YTD 2011 2011 2011'YTD 2012 Qtr 21 2012 Qtr 2 20121 2012 Fg �etf'D. 1 Actual YTDj Unexpended BudgetYTD Actual YTD Unexpended,($) _u dgetj� YTD Actuals Total B 1_!�l Budget' Of Annual Jan -Juie!_ Jan-June Jan,June Jan-June April-June!, April-June Budget Spent 32 ENGINEERING SERVICES ke-"v*-e riue1_R­ecov'e"*A'e­s­ (560,7121 (1,144,143) 583,431 (863,572) (929,077). 65,505 (367,249)1 ­_2,749*,_44_0 (631,867) 84.19% --63--..-..- Expenditures­­­­ 3,609,959 3,279,802 3;056,838 222,964 2,i_6_1,iii"1f .32% Net Expenditures . .... . ..... 3,049,247 2,337,491 1 711,756 2,416,230. 2,127;761... 288,469 2,394,518 2,117,573 4,139,357 1 56.47% '­- "­'_­___ " . ......... Revenue /Recoveries ... ..... 116,935)1 1 32 , , (�Ojt T—i,*r 4 3i , ­....._..­­ -1 -. ­­ .- . . Operating Expenditures . ..- . . .- .., - 6;591,501 i . - 6,355,085 236,416 6,367,766 . 6,338,398 29,368 - _T­ ............. ..(.. - 3,518,094 3,625,769 12,728,518 Fleet & Debenture Payments 497,327 1 1 297,412 199,915 7 -3 05,258- -3,404,622 !3001 635 248,008 i 162, 9 69 . .. 832,9681 I ........... 35.71% Expenditures ........... . . 7,088,828 2,497 i3 1 10,073,024 9,743,020 330,004 3,766,102 i 3,788,738 13,561,486 49.05% Net i�p_enditur*es 6,971,8931 6,471,930 j 499,963 9,875,664, 9,644,-832. 260,832 3,674,597 3,656,721 13,123,786 1 49.31% j ! 42 COMMUNITY SERVICES RevenuelRecoveries . ..... . . . .. .. i 2 365,130 j .. , , (43295) , , , , 771,220)1 (756,1402 ) (4,440,865)1 52.28% O ng Expenditures 4,641 677 407,312 426, 3,974,519 633,907, 2,376,062 2,284,293 i' 31**"­'_..._!..__.______... 7,422 45.44% Annual Grants & Debenture Pyrnts .117 .609 0 -3,094,739 3,081,286 11,453 . . . ........ . ... 3,400,9721 . . . . ......... . 91.65% Expenditures 7,758,082 7,366, 7,703,165 7;057,805 645,360 2,285,293 fi,'718,394 57.80% Net Expenditures 5,392,952 j 5,028,935 364,017 15,377,929 4,741,726 596,203% 1,604,842 1,529,153 8,277,529 60.75% 50 PLANNING SERVICES �� (208,523) i . ....... .. (349,205) 1 140,682 (243,227) ( 363,515)� (159,393)ii ._____.(.2_ 9_9__,2. 299,213) 80.83% RevenuelRecoveries Expenditures -1- ­­-.1.1 ''.. . 2,297,204 58,860 2,197,212 2,221,920 (34,7 8) 1,436,644 1,430,825 3,747,707 1 59.73 Net Expenditures . ..... . . .... 2,088,681 11 1,889,139 199,542 1,943,985 1,858,405 85,5801 : 1,277,251 T 1,131,612 3,315,707 56.98% BOARDS & AGENCIES . .. . .............. Net Board & External Agencies 3,603,433 3,604,409 (976) 3,507,995 3,495,725 12,270 1,083,607 1,110,242 3,614,005 99.73 TOTAL OPERATING: . . ............ . . . . . ....... ... (61797,917) .37,907,607 , -(7,Uj_ 12)' 35,578,738 , 583,?95 -2,328,869 C3, . . . .......... . . 17,292,8461 17,180,890 6,452,576)1 61,740,331 i 83% .......... 5 Revenue/Recoveries (6,172,438)1 35,803,2321 2,519,504 34,693,638 1,109,594 Expenditures Net Operating Expenditures 29,630,794 26,001,696 j 3,629,098 31,109,690 -- 28,197,526 2,912,164, , 13,650,879 11,399,705 45,287,755 i 57.41% FND-020-12 Attachment "R' 2 of CORPORATION OF THE MUNICIPALITY OF CLARINGTON Continuity of Taxes Receivable for the Second Quarter of the Year 2012 March 31, 2012 JUNE JUNE BEGINNING BALANCE INTEREST TAXES PAYMENTS/ 2012 2011 RECEIVABLE ADDED BILLED BALANCE ADJUST.. * ** CURRENT YEAR (5,001,481) 63;000,114 57,998,633 (50,227,222) 7,771,411 8,332,430 TAXES PENALTY AND INTEREST 23,793 160,033 183,826 84,433 99,393 95,342 FIRST PRIOR YEAR. 4,982,663 - 4,982,663 (901,632) 4,081,032 4,016,496 TAXES PENALTY AND INTEREST 275,921 172,448 448,369 159,786 SECOND PRIOR YEAR 1,792,339 - 1,792,339 (416,461) r288,583 1,514,133 TAXES PENALTY AND INTEREST 149,494 58,759 208,252 64,896 113,783 THIRD & PRIOR YEARS 746,421 - 746,421 (117,405) 629,016 591,699 TAXES PENALTY AND INTEREST 172,100 25,846 197,946 72,963 124,983 162,024 SUB -TOTAL 3,141,250 391,239 63,000,114 66,360,503 51,971,835 14,513,651 15,079,785 PREPAID TAXES 5,001,481 TOTAL 8,142,731 391,239 63,000,114 6B ,360,503 51,971,835 14,513,651 15,079,785 * ** Includes refunds, write -offs, 357's, etc. NOTE 1: 2012 Interim Instalment months: February and April 2012 Final Instalment months: June and September for non- capped classes 15 -15 15 -19 CORPORATION OF MUNICIPALITY OF CLARINGTON ATTACHMENT "C" INVESTMENTS OUTSTANDING As at June 30, 2012 ISSUER OF GIC PURCHASE1 COST OF INTEREST MATURITY MATURITY INVESTMENT GIC DATE INVESTMENT RATE DATE AMOUNT GENERALFUND FUND 03- Jun -10 1,371,861.00 3.00% 13- Jun -13 02- May -12 TOTAL GENERAL CAPITAL FUND TOTAL CAPITAL FUND 27- Jun -11 147,749.00 1.80% 27- Jun -13 1,608,632.21 NON DEV. CHARGE MONIES GIC 30- Jul -09 2,060,630.00 3.10% 30- Jul -13 2,328,277.00 RBC BNS GIC 01- Oct -10 5,100,000.00 2.00% 01- Oct -12 5,306,040.00 TD GIC 30- Oct -07 1,471,061.00 4.80% 30- Oct -12 1,859,675.00 PROV ONTARIO STRIP BOIN 1,338,742.00 699,779.86 2.50% 02- Dec -12 759,557.00 BMO IGIC 21- Dec -11 1,091,974.00 1.50% 21- Dec -12 1,108,353.61 GIC 20 -Se -11 2,000,000.00 8,362,814.86 20- Sep -16 2,273,876.11 9,033,625.61 coupons 15- Mar -12 213,067.68 2.61% 28-Sep-16 239,375.00 Manulife Bank TD GIG 08- Jan -08 1,503,357.00 4.80% 08- Jan -13 .1,900,502.92 BNS GIC 12- Feb -08 1,546,695.00 4.50% 12- Feb -13 1,927,463.38 BNS GIC 04- Mar -08 599,161.00 4.35% 04- Mar -13 741,320.00 TD GIC 25- Mar -08 1,009,028.00 4.45% 25- Mar -13 1,254,427.00 BNS GIC 01- May -08 1,000,000.00 4.60% 01- May -13 1,000,000.00 (B) 1,001,980.00 (B) 321,039.00 100,320.00 (B) 1,499,070.00 147,749.00 (B) TDv GIC 13- May -08 257,495.00 4.51% 13- May -13 BMO TD GIC 13- May -08 100,320.00 4.51% 13- May -13 GIC BNS GIC 03- Jun -10 1,371,861.00 3.00% 13- Jun -13 02- May -12 RBC GIC 27- Jun -11 147,749.00 1.80% 27- Jun -13 1,608,632.21 BNS GIC 30- Jul -09 2,060,630.00 3.10% 30- Jul -13 2,328,277.00 RBC GIG 30 -Se -08 946,770.00 4.40% 30- Sep -13 1,174,213.00 RBC GIC 14- Oct -08 574,200.00 4.30% 15- Oct -13 598,890.60 BNS GIC 16- Dec -08 1,338,742.00 4.15% 16- Dec -13 1,640,564.30 'B) BNS GIC 17- Aug -09 'IJ,40 /,Jbb.UU 3.20% 17- Aug -14 BMO GIC 07- Mar -11 1,000,000.00 2.75% 09- Mar -14 1,084,790.00 RBC GIC 15- Mar -11 1,672,368.00 2.65% 17- Mar -14 1,808,875.64 (B) Laurentian GIC 02- May -12 1,000,000.00 2.15% 02- May -14 1,043,462.25 1,500,632.00 2.35% 01- Jun -15 1,608,632.21 BMO GIC 26 -Se -11 624,188.00 2.00% (B) BNS GIC 17- Aug -09 1,600,000.00 3.20% 17- Aug -14 1,893,626.00 BMO GIC 12-Sep-11 983,080.00 1.80%112-Sep-141 20- Dec -11 1,037,127.61 Manulife Bank GIC 20-Sep-11 742,599.00 2.05%122-Sep-14 20- Dec -10 789,211.47 BMO GIC 07- Dec -10 1,000,000,00 2.60% 08- Dec -14 1,013,000.00 8,997,854.77 GIC 20- Dec -11 9,861,474.97 1.50% 20- Dec -12 2,063,495.00 BMO GIC 20- Dec -10 2,476,430.00 BNS GIC 01- Jun -12 1,500,632.00 2.35% 01- Jun -15 1,608,632.21 BMO GIC 26 -Se -11 624,188.00 2.00% 28-Sep-15 675,641.17 RBC GIC 07- Dec -11 1,922,733.00 2.35% 07- Dec -15 2,109,941.00 RBC GIC 07- Dec -11 1,976,951.00 2.35% 07- Dec -15 2,169,438.00 6,024,504.00 6,563,652.38 BMO coupons 15- Mar -12 176,636.37 2.54% 28- Mar -16 195,351.00 Manulife Bank GIC 20 -Se -11 2,000,000.00 2.60% 20- Sep -16 2,273,876.11 BMO coupons 15- Mar -12 213,067.68 2.61% 28-Sep-16 239,375.00 Manulife Bank GIC 02- Dec -11 2,000,000.00 2.71% 02- Dec -16 2,286,091.67 4,389,704.05 4,994,693.78 Manulife Bank GIC 19- Mar -12 1,693,000.00 2.88% 19- Mar -17 1,951,224.70 BMO cou ons 15- Mar -12 159,396.18 2.86% 28- Mar -17 183,615.00. bmu Coupons 10- IVlar-14 IJO,LO(.LJ ". /o LU -JG - 2,048,683.43 2,364,980.70 TOTAL INVESTMENTS 47,790,979.11 53,099,270.81 Note that interest on GICs is annual compunding with the exception of the following. (A) Interest is paid seml- annually (B) Interest is paid annually A) 43,281,549.11 48,454,243.64 DEV.CHARGEINVESTMENTS BMO GIC 20- Dec -11 2,033,000.00 1.50% 20- Dec -12 2,063,495.00 BMO GIC 20- Dec -10 2,476,430.00 2.10% 20- Dec -12 2,581,532.17 ,TOTAL IDEV. CHARGE INVESTMENTS 41509,430.00 4,645,027.17 TOTAL INVESTMENTS 47,790,979.11 53,099,270.81 Note that interest on GICs is annual compunding with the exception of the following. (A) Interest is paid seml- annually (B) Interest is paid annually A) ATTACHMENT "D" CORPORATION OF THE MUNICIPALITY OF CLARINGTON Debenture Repayment Schedule As of January 1, 2012 Year South Courtice Indoor Soccer/ RRC Newcastle Newcastle Total Arena Lacrosse CCD Space Library Aquatic 2012 1,201,432.00 334,977.00. 107,074.68 103,304.98 1,778,322.50 3,525,111.16 2013 1,348,835.30 335,427.00 107,074.68 104,042.98 1,781,367.25 3,676,747.21 2014 1,348,835.30 1,761;015.00 107,074.68 103,480.98 1,783,101.25 5,103,507.21 2015 1,348,835.30 107,074.68 103,677.48 1,784,674.00 3,344,261.46 2016 1,348,835.30 107,074.68 103,575.48 1,785,231.50 3,344,716.96 2017 1,348;835.30 107,074.68 104,194.48 1,785,285.25 3,345,389.71 2018 107,074.68 556,507.98., 1,784,635.50 2,448,218.16 2019 107, 074.68 1,784, 054.75 1,891,129.43 2020 107,074.68 1,629,375.00 1,736,449.68 2021+ 53,537.34 2,094,750.00 2,148,287.34 7,945,608.52 2,431,419.00 1,017,209.46 1,178,784.36 17,990,797.00 30,563,818.34 Principal at Jan 1/ 2012 5,972,000.00 2,122,000.00 829,891.51 919,000.00 - 14,358,000.00 247200,891.51 Principal at Jan1 /2013 5,105,000.00 1,902,000.00 764,480.59 861,000.00. 13,207,000.00 21,839,480.59 NOTE: 2012 changed to accrual basis for interest. Total budget is $3, 525, 111.16- 369, 767.84 +288,707.11 = $3,444,050.43 NOTE: 2014 and 2018 each require renewal of debentures for a further 5 year period unless funding is available from other sources. Partial funding at those times would reduce debenture burden for following 5 year period. cri I N O Attachment "E" MUNICIPAL DEVELOPMENT CHARGES MONTH OF JUNE MUNICIPAL DEVELOPMENT CHARGES JAN UARY TO J U N E - YEAR TO DATE 2012 2011 MUNICIPAL NUMBER MUNICIPAL NUMBER %CHANGE OF UNITTYPE DEV. CHARGES PAID OF UNITS DEV. CHARGES PAID OF UNITS DEV.CHGS 2012 -2011 Single /Semi- Detached Single /Semi- Detached -New construction $ 685,980.00 47 $ 876,960.00 61 $ - Additions $ - 0 $ - 0 $ Townhouse $ 292,116.00 22 $ 534,702.00 42 $ Apartment $ - 0 $ - 0 $ Commercial $ 209,862.50 3 $ 302,485.77 6 $ Agricultural $ - 0 $ - 0 $ Government $ - 0 $ - 0 $ Institutional $ - 0 $ - 0 $ Industrial $ - 0 $ - 1 $ TOTAL $ 1,187,958.50 72 $ 1,714,147.77 110 -30.7% MUNICIPAL DEVELOPMENT CHARGES JAN UARY TO J U N E - YEAR TO DATE 15 -21 2012 2011 MUNICIPAL NUMBER MUNICIPAL NUMBER %CHANGE OF UNITTYPE DEV. CHARGES PAID OF UNITS DEV. CHARGES PAID OF UNITS DEV.CHGS 2012 -2011 Single /Semi- Detached -New construction $ 3,582,968.00 238 $ 3,959,990.00 276 - Additions $ - 0 $ - 0 Townhouse $ 5441398;00 41 $ 1,069,404.00 84 Apartment $ - 0 $ - 0 Commercial • $ 289,560.00 7 $ 515,294.88 9 Agricultural $ - 0 $ - 0 Government' $ - 0 $ - 0 Institutional $ - 1 $ _ 1 Industrial $ - 1 $ - 1 TOTAL $ 4,416,926.00 288 $ 5,544,688.88 371 -20.3% 15 -21 Report #: FND- 021 -12 File #: Subject: LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION,. . APPORTIONMENT, WRITE OFFS OR REFUND OF TAXES RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1'. THAT Report FND- 021 -12 be received; and 2. THAT the attached list of applications for cancellation, reduction, apportionments, write -offs or refund of taxes be approved. Submitted .by: �� /�' Reviewed by: 'Nanc Y T lo r, B ®A, CA. Director of Finance/ Treasurer NT /MM /hil Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905 - 623 -3379 15 -22 REPORT NO.: FND- 021 -12 1.0 BACKGROUND PAGE 2 1.1 Pursuant to Sections 354, 356, 357 and 358 of the Municipal Act, 2001, C25, a list of applications for cancellation, reduction, apportionments, write -offs or refund of taxes is presented to Committee for its review and approval. 1.2 Section 357(3 & 4) indicates that the Council shall hear and dispose of every application not later than the 30th day of April in the year following the year in respect of which the application is made. The last day for making application for the previous year's tax reduction is the 28th day of February in the following year. 1.3 More specifically, under Section 354, the Treasurer shall recommend to Council that outstanding taxes be stricken from the roll. To strike taxes from the roll it must be by reason of a decision under Section 357 or 358, or of a decision of a judge of any court that the taxes are uncollectible. 1.4 An application for a cancellation, reduction or refund may be made for one of the following reasons: • Ceased to be liable to be taxed at rate it was; • real property becomes exempt; • razed by fire, demolition or otherwise, • damaged by fire, demolition or otherwise (substantially unusable) • removal of a mobile unit; • sickness or extreme poverty; • gross or manifest clerical error; and • repairs /renovations preventing normal use of period of 3 months. 1.5 The 357 and the 358 process begins when an application is prepared by either the Regional Assessment Office or the Tax Department. The neighbourhood assessor will perform an on -site inspection of the property. The assessor will verify the reason for the application, the period of time for which the tax relief is claimed, and the amount and type of assessment that is affected. The application is then sent back to the Tax Department where the actual tax adjustment is calculated and the taxpayer's account adjusted. 1.6 Section 356, deals with severances or divisions into parcels. These parcels of land were taxed in blocks in the year(s) prior to severance /consolidation. Taxes are being apportioned to the individual properties which are now severed /consolidated. Therefore, tax amounts are. removed from one roll number and applied to another roll number as determined by MPAC. 15 -23 _REP_ORT_NO:FND -02' 2.0 CONCLUSION PAGE 3 2.1 The total amount of taxes to be written off., for January 1 to August 31, 2012, as shown in this report total $19,081.32. The total for January 1 to August 31, 2011 was $28,915.18. This total represents the Municipality's share only. 3.0 CONCURRENCE – not applicable CONFORMITY WITH STRATEGIC PLAN – The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: —,Promoting economic development X Maintaining financial stability Connecting Clarington _ Promoting green initiatives — Investing in infrastructure _ Showcasing our community _ Not in conformity with Strategic Plan Staff Contact: Nancy Taylor, B.B.A., C.A., Director of Finance/Treasurer Attachments: Attachment "A" - Write -Off Report January 1 to August 31, 2012 List of Interested Parties - None 15 -24 Page 1 Write -Off Report 2012 CS For the Period of - January 1 - August 31, 2012 CouncH 2012 N Date Person(s) Taxes Adj/WTX Commercial Residential Year Reason Claimed by 01 Ref. No. Industrial etc Farm Adjusted Applicant Applicant Number Municipal Managed Forest For Municipal 1 Jan -12 Gallant WTX0642 -650 3,303.27 (2,11326) 2009- 10 -11 -12 Class change from Commercial to Residential 2 Jan -12 Ministry of Transportation WTX0642 1,312.24 0.00 2011 Property became exempt 3 Jan -12 Ministry of Transportation WTX0642 1,452.04 2011 Property became exempt 4 Jan -12 Chance Staples WTX0643 -650 35.57 2011 -2012 Fire, Demolition 5 Jan -12 St Marys Cement WTX0644 6,114.37 792.78 2010 -2011 Fire, Demolition 6 Jan -12 Ayala WTX0644 -656 809.69 2011 -12 Severance /Consolidation 7 Jan -12 Ministry of Transportation WTX0645 1,958.50 2010 Property became exempt 8 Feb -12 Ministry of Transportation WTX0645 1,015.13 2010 Property became exempt 9 Feb -12 Ministry of Transportation WTX0645 103.64 2009 -2010 Property became exempt 10 Feb -12 Ministry of Transportation WTX0645 114.52 2009 -2010 Property became exempt 11 Feb -12 Roll Severed to 2 lots WTX0646 0.00 2011 Severance /Consolidation 12 Mar -12 Roll Severed to 2 lots WTX0646 0.00 2011 Severance/Consolidation 13 Mar -12 Roll Severed to 2 lots WTX0646 0.00 2011 Severance /Consolidation 14 Mar -12 Roll Severed to 2 lots WTX0646 0.00 2011 Severance /Consolidation 15 Mar -12 Roll Severed to 2 lots WTX0647 0.00 2010 Severance /Consolidation 16 Mar -12 Roll Severed to 2 lots WTX0647 0.00 2010 Severance /Consolidation 17 Mar -12 Ministry of Transportation WTX0648 (2,101.71) 2010 -2011 MPAC Overcharge Clerical Error 18 Mar -12 Ministry of- Transportation WTX0648 13.48 2011 Property became exempt 19 Mar -12 Ministry of Transportation WTX0648 632.50 391.31 2011 Ceased to be taxed at rate 20 Mar -12 Ministry of Transportation WTX0648 (5.85) 2011 Ceased to be taxed at rate 21 Mar -12 Lo Clifford WTX0649 -0656 402.21 2011 -2012 Severance /Consolidation 22 Mar -12 McCarty WTX0650 (38.26) 2012 Severance /Consolidation 23 May -12 Eastern Ontariou and Qu WTX0651 841.12 2010 -2011 MPAC Overcharge Clerical Error 24 May -12 Clarington Municipality WTX0651 2,465.78 2006- 7- 8 -9 -10 -2011 Exempt 25 May -12 Roll Severed to 2 lots WTX0655 0.00 2009 Severance /Consolidation 26 Jun -12 Roll Severed to 2 lots WTX0655 0.00 2009 Severance /Consolidation 27 Jun -12 1317871 Ontario LTD WTX0556 -358.76 2012 • Fire, Demolition 28 Jun -12 Roll Severed to 2 lots WTX0659 0.00 2012 Severance /Consolidation Total Page 1 of 3 11,362.38 6,495.45 Page 1 Page 2 Write -Off Report 2012 For the Period of - January 1 - August 31, 2012, council Zo12 Date Person(s) Taxes Adj/WTX Commercial Residential Year Reason Claimed by Ref. No. Industrial etc Farm Adjusted Applicant Applicant Number Municipal Managed Forest For Municipal Balance Forward from Page 1 11,362.38 6,495A5 ` 29 Jul -12 Bowmanville Investments WTX662 474.90 2012 MPAC Overcharge Clerical Error 30 Jul -12 Clarington Municipality 227.27 2010 -2011 Owner transferred to Clarington 31 Jul -12 Sawicki Mary WTX662 -664 521.32 2009- 2010 - 2011 -2012 Substantially unusable 32 Aug -12 Roll Severed to 6 lots WTX666 0.00 2012 Severance /Consolidation 33 Aug -12 Roll Severed to 2lots WTX666 0.00 2012 Severance /Consolidation 34 Aug -12 Roll Severed to 2 lots WTX666 0.00 2012 Severance /Consolidation 35 Aug -12 Roll Severed to 2 lots WTX666 0.00 2012 Severance /Consolidation 36 Aug -12 Roll Severed to 2 lots WTX666 0.00 2012 Severance /Consolidation 37 Aug -12 Roll Severed to 2 lots WTX666 0.00 2012 Severance /Consolidation 38 Aug -12 Roll Severed to 2 lots WTX666 0.00 2012 Severance /Consolidation 39 Aug -12 Roll Severed to 2 lots WTX666 0.00 2012 Severance /Consolidation 40 Aug -12 Roll Severed to 2 lots WTX666 0.00 2012 Severance /Consolidation 41 Aug -12 Roll Severed to 2 lots WTX666 0.00 2012 Severance /Consolidation 42 Aug -12 Roll Severed to 2 lots WTX666 0.00 2012 Severance /Consolidation 43 Aug -12 Roll Severed to 2 lots WTX666 0.00 2012 Severance /Consolidation 44 Aug -12 Roll Severed to 2 lots WTX666 0.00 2012 • Severance /Consolidation 45 Aug -12 Roll Severed to 2 lots WTX666 0.00 2012 Severance /Consolidation 46 Aug -12 Roll Severed to 2 lots WTX666 0.00 2012 Severance /Consolidation 47 Aug -12 Roll Severed to 2 lots WTX666 0.00 2012 Severance /Consolidation 48 Aug -12 Roll Severed to 2 lots WTX666 0.00 2012 Severance /Consolidation 49 Aug -12 Roll Severed to 2 lots WTX666 0.00 2012 Severance /Consolidation 50' Aug -12 Roll Severed to 2 lots WTX666 0.00 2012 Severance /Consolidation 52 Aug -12 Roll Severed to 2 lots WTX666 0.00 2012 Severance /Consolidation 53 Aug -12 Roll Severed to 2 lots WTX666 0.00 2012 Severance /Consolidation 54 Aug -12 Roll Severed to 6 lots WTX666 0.00 2012 Severance /Consolidation 55 Aug -12 Roll Severed to 6 lots WTX666 0.06 2012 Severance /Consolidation _16 Aug -12 Roll Severed to 6 lots WTX666 0.00 2012 Severance /Consolidation q7 Aug -12 Roll Severed-to 6 lots WTX666 0.00 2012 Severance /Consolidation N CO Total Page 2 of 3 11,837.28 7,244.04 Page 2 Total Page 3 of 3 11,837.28 7,244.04 Grand Total To Be Written Off Not'Including Minutes of Settlements, or ARB Decisions For the Period of January 1st, 2012 to August 31, 2012 19,081.32 Page 3 Write -Off Report 2012 —+ For the Period of - January 1 - August 31, 2012 C3'1 counci12012 NDate Person(s) Taxes Adj/WTX Commercial Residential Year Reason Claimed by __.l Ref. No. Industrial etc Farm Adjusted Applicant Applicant Number Municipal - Managed Forest For Municipal Balance Forward from Page 2 11,837.28 7,244.04 58 Aug -12 Roll Severed to 2 lots WTX666 0.00 2012 Severance /Consolidation 59 Aug -12 Roll Severed to 2 lots WTX666 0.00 2012 Severance /Consolidation 60 Aug -12 Roll Severed to 2 lots WTX666 0.00 2012 Severance /Consolidation 61 Aug -12 Roll Severed to 2 lots WTX666 0.00 2012 Severance /Consolidation 62 Aug -12 Roll Severed to 2 lots WTX666 0.00 2012 Severance /Consolidation 63 Aug -12 Roll Severed to 2 lots WTX666 0.00 2012 Severance /Consolidation 64 Aug -12 Roll Severed to 2 lots WTX666 0.00 2012 SeverancelConsolidation 65 Aug -12 Roll Severed to 2 lots WTX666 0.00 2012 Severance /Consolidation 66 Aug -12 Roll Severed to 6 lots WTX666 0.00 2012 Severance /Consolidation 67 Aug -12 Roll Severed to 6 lots WTX666 0.00 2012 Severance /Consolidation Total Page 3 of 3 11,837.28 7,244.04 Grand Total To Be Written Off Not'Including Minutes of Settlements, or ARB Decisions For the Period of January 1st, 2012 to August 31, 2012 19,081.32 Page 3 i FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 24, 2012 Resolution #: By -law #: Report#: FND- 022 -12 File #: Subiect: SERVICING OF NON - RESIDENTIAL DEVELOPMENT OPPORTUNITIES RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND- 022 -12 be received for information. Submitted by: NT /hjl Nancy Taylor, B A, �/A, Director oWinance/Treasurer Andrew Allison, B.Comm.,LLB Municipal Solicitor Reviewed by: Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 15 -25 REPORT NO.: FND- 022 -12 1.0 BACKGROUND PAGE 2 1.1 On July 3, 2012 Council approved a funding policy for the $10 million received from the federal government through the "Agreement for the Cleanup and Long Term Safe Management of the Port Granby Low Level Radioactive Waste Project ". The "Strategic Capital Reserve Fund Funding Policy" was summarized in Attachment "A" to Report FND- 018 -12 dated June 25, 2012. 1.2 At the same meeting, Council directed staff "to prepare a more fulsome report on how Item (c) of the [Funding Policy] with respect to how servicing non - residential development would be used ". The precise wording of this portion of the policy is as follows: The principle amount of the Strategic Capital Reserve Fund be invested in three priorities:... 3) investment in Servicing of Non - Residential areas as a front - ending tool. 1.3 The theory that underlies this part of the policy was explained in sections 8.1 and 8.2 of Report FND- 08 -12. Simply put, the objective is to use portions of the Strategic Capital Reserve Fund to incent non - residential development by providing necessary municipal infrastructure, but only do so in ways that will preserve the principle amount of the Fund. Put another way, the objective is to use the Fund to construct the infrastructure that is required to service new non- residential development and then fully recover the construction costs from benefitting landowners. 1.4 There are several ways in which the Municipality can achieve this objective. Some examples of the legislative and other types of financing tools available to the Municipality are discussed below. 2.0 MUNICIPAL CAPITAL FACILITIES AGREEMENTS 2.1 Sections 106 through 114 of the Municipal Act, 2001 fall under the.heading "Economic Development Services ". Subsection 110(3) states that "a municipality may provide financial assistance to any person who has entered into an agreement to provide facilities under this section and such assistance may include lending money and charging interest." 2.2 Under Ontario Regulation 603/06, municipal roads as well as municipal facilities for water, sewers and sewage are eligible "municipal capital facilities ". 15 -29 REPORT-NO.: FND422 -12 PAGE 3 2.3 Municipal capital facility agreements are in many ways similar to local improvement by -laws (discussed below) and developer cost- sharing agreements. They can be used as a means to provide up -front infrastructure financing and to secure cost recoveries. However, unlike local improvement by -laws and developer cost sharing agreements, municipal capital facility agreements cannot bind non - participating landowners. This type of an agreement will work well if all benefitting landowners are willing to participate in the plan to see services extended. 3.0 LOCAL IMPROVEMENT BY -LAWS 3.1 Local improvements are now dealt with under Part XII (Fees and Charges) of the Municipal Act, 2001 and-Ontario Regulation 119/03 (Local Improvement Charges - Priority Lien Status) passed under section 400 of the Municipal Act, 2001. 3.2 Section 391 of the Municipal Act, 2001 authorizes "a municipality to impose fees or charges on persons for services provided or done by or on behalf of it ..." Ontario Regulation 119/03 empowers municipalities to finance the construction of a variety of different services including roads, watermains and sewers through local improvement by -laws. 3.3 O. Reg. 119/03 sets out a comprehensive set of procedures which must be followed with any local improvement by -law (e.g. notice to affected property owners, calculation of costs, allocation of costs, and the recovery of the costs). Fees or charges for capital costs can be imposed on persons not receiving an immediate benefit from the service if they will receive a benefit at some later point in time (subsection 391(2) of the Municipal Act, 2001 and sections 30 and 31 of O. Reg. 119/03). The process can be cumbersome, but the result is binding on all benefitting landowners. 3.4 Local improvement by -laws can even be used to finance the construction of private works (section 2 of O. Reg. 119/03). The Ministry of Municipal Affairs and Housing is currently looking at possible changes to O. Reg. 119/03 to make it easier for municipalities to assist in the financing of private works (e.g. private water or sewer systems and projects under the FIT and microFit programs created under the Green Energy Act, 2009). 3.5 Section 2 of Ontario Regulation 584/06 prohibits the imposition of fees or charges to recover capital costs if the costs have been, will be or could be made through development charges or front - ending agreements under the Development Charges Act, 1997. 15 -30 REPORT NO.: FND- 022 -12 PAGE 4 4.0 AREA RATING 4.1 Section 326 of the Municipal Act, 2001 sets out the services for which a municipality may "area rate ". It allows a municipality to identify a "special service ", determine the costs (including capital costs) related to the special service, designate the area that will receive the additional benefit from the special service, and determine the method of all and securing the repayment of the capital costs. "Special services" can include roads, water systems, sewage systems and storm sewers. 5.0 OTHER TOOLS 5.1 Other (rarely used)'front -end financing options for municipal infrastructure with cost recovery mechanisms are available under other Provincial Acts for specified services (e.g. drainage works under the Drainage Act). 52 If the Municipality owns property that will benefit from the extension of services (for example if the Municipality acquires land in the Clarington Energy Business Park), it could assist in front - ending the cost of the services and recovery some of the costs as a participating landowner through a developer cost sharing agreement. In this scenario, full cost recovery would be delayed — the Municipality would not recover the portion of the costs that it benefits from as a landowner until it sells the property. 6.0 CONCURRENCE — not applicable 7.0 CONCLUSION 7.1 The front -end financing options available in any particular circumstance will vary depending on a variety of factors including the location of the properties, the specific infrastructure that is required, and whether the cost of the proposed infrastructure is covered- in the Municipality's Development Charges By -law. 7.2 In all cases, it will be Council's decision to determine whether to proceed with any proposed economic development initiative and whether it is appropriate to use any portion of the Strategic Capital Reserve Fund to assist with the construction and financing of the proposed initiative. Staff would bring forward a comprehensive report at such future time when a detailed proposal warrants Council consideration. 15 -31 -- - -- REPORT-NO" -FND- 022 -1 -2 -- PAGE 5 CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the following priorities of the Strategic Plan: Promoting economic development x Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Nancy Taylor, Director of Finance/Treasurer List of Interested Parties - None 15 -32 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 24, 2012 ResolutionM By -law #. Report#: CAO -004 -12 File #: SubJ 'ect: FEDERAL ELECTORAL BOUNDARIES -- MUNICIPALITY'') SSEO MSESSAGES AND PRINCIPLES W RESPONSE TO BOUNDARY CO PROPOSALS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1.. THAT Report CAO- 004 -12 be received for information. Submitted by: Franklin Wu, M.A.O.M Chief Administrative Officer FW /Jp '4< CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET; BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 17W-1 I-0. BACKGROUND UPORIM 1.1 The Federal Electoral Boundaries Commission for Ontario (hereafter referred to as "the Commission ") has proposed and will be discussing at public, hearings in November, new riding boundaries for the next regular federal election. These are illustrated in the attached map. They would mean that Clarington would be split between three federal ridings, with a minority share of the population of each of these three ridings: 47.35% of the proposed Oshawa- Bowmariville ® 15.7% of the proposed Oshawa - Durham 14.9% of the proposed Kawartha Lakes7Port Hope - Cobourg Currently, Clarington's population of 84,548 (2012 census) is 67% of the riding of Durham. Scugog (pop. 21,569) makes up 17% and Uxbridge (pop. 20,716) the remaining 16 %. PURPOSE OF THIS REPORT AND KEY NEXT STEPS 2.1. The purpose of this report is to follow up on the direction from the September 17th Council meeting, which adopted CPA's September 10th resolution GPA - 432- 12.which provided that: ® Clarington indicate the municipality's "strong opposition to the proposed . electoral boundaries" ® staff "register the Municipality to make a presentation to the Federal Electoral Boundaries Commission for Ontario" ® staff "report back to the GPA on September 24, 2012 outlining key messages that will be brought forward at the public hearing." 2.2 Staff will be developing alternative federal riding boundary scenarios based on the principles set out in this report and will discuss these with Clarington's community organizations that express interest to the Municipality in this matter, with the Region of Durham's Task Force that is dealing with this matter and other affected municipalities and re* eport back to GPA on October 29th. A final submission will then be prepared 'to present at the Commission's hearing by Mayor Foster on November 13th in Oshawa. ACTIONS TO DATE: 3.1 Staff have: ® registered Mayor Foster to speak at the Nov 13th hearing ® discussed with a former and current member of the Commission the decision making process and criteria used by the Commission ® met with -the Clarington Board of Trade on September 11th and gained the Board's support for GPA's September 10th resolution and the Board determined that it too will seek to appear before the Commission. placed a public notice in local media on September 19th to advise residents of where to get info about the Commission's proposals and how i��2 REPORT NO.: C -604.1 to register to speak to the Commission. The notice also indicated that Clarington is preparing a submission to the Commission on its proposals. A copy of the notice is attached ® advised the Regional government of Clarington's resolution. The Regional CAO proposed and Regional Council's Finance and Administration Committee accepted (TBC) on Sept 19th the establishment of a Task. Force with each of the area municipalities' mayors invited to participate to propose alternatives to the Commission's proposal. There is interest in ensuring that the Region of Durham is considered whole, i.e., no one part of the Region is combined with another Region or single tier municipality to create .a riding ® contacted other area municipalities in.Durham. Each are just beginning to review the implications of the Commission's proposals and at the time of writing to our.knowledge, the councils have not yet taken a. formal position. Note that Uxbridge, like Clarington, would be divided by the Commission's proposal and is awaiting the results of Clarington's deliberation on this report before developing their submission., Mayor O'Connor has indicated her strong concern with the Commission's proposal. 4.0 BOUNDARIES COMMISSION'S AUTHORITY, CRITERIA AND RATIONALE 4.1 On August 27, 2012 the Federal Electoral Boundaries Commission released its proposed new electoral map for consideration at public hearings this fall. Ontario will gain 15 electoral districts as a result of the increase in its population from the 201.1 Census. 4.2 The Commission makes final decisions about where the electoral boundaries will be located. This follows consultation, giving the public and then MPs an opportunity to express their views and participate in the process. The Commission is chaired by Honourable Mr. Justice George Valin acid also includes Mr. Douglas Colbourne, an OMB member and Dr. Leslie.Pal, a political scientist. 4.3 In its press release the Commission said: "Population shifts and increases, efforts to honour existing municipal boundaries whenever possible, and. the establishment of 15.new electoral districts have required substantial adjustment to Ontario's electoral map." 4.4 Under the Electoral Boundaries Readiustment Act, the Commission's main aim in redrawing boundaries is to divide the province into electoral districts as close to the average population — 106,213 - as reasonably possible. The Act permits the Commission to depart from the quota where necessary or desirable in order to: respect the community of interest or community of identity in, or the historical pattern of an electoral district in the province, or 17-3 PAGE 4 REPORT NO.: CA®- 004 -12 ® maintain a manageable geographic size for electoral districts in sparsely populated, rural or northern regions of the province. 4.5 When considering these factors, the Commission must make every effort to ensure that, except in circumstances it views as extraordinary, the population of each electoral district in the province remains within 25% (plus or minus) of the electoral quota. The upper limit of deviation from the.quota is 132,766, and the lower limit of deviation from the quota is 79,660. The Commission in its "Reasons for Proposed Electoral Boundaries" notes: "Although the Commission preferred to retain current electoral boundaries where possible, it could not always accomplish this. No one electoral district can be considered in isolation from the others. immediately surrounding (t. Any change to one boundary has an inherent effect on at least one adjoining electoral district. The Commission endeavoured to respect existing municipal boundaries whenever possible. However, in some instances, t the to electoral i and d density ts tha population growth required the Commission t o crossed municipal boundaries." 4.6 Importantly for Clarington's purposes, the Commission indicates: "The proposals for an electoral district are not acceptable merely on the basis that they are within the allowable 25% variance from the quota. The primary consideration in the that the population o Electoral Boundaries Readjustment Act is f each electoral district in the province be as close to the provincial quota as is reasonably possible, If an electoral district contains a population that is significantly larger than the quota, it is underrepresented. Similarly, an electoral district with a significantly smaller population is overrepresented. However, the principle of representation by population cannot be perfectly implemented. It is virtually. impossible to establish an electoral map for 121 electoral districts of equal population that reflects. existing municipal o comrmuni hest, andgthat takes into distinctions between urban, rural and remote account community of interest or identity, and historical attachment." 4.7 From the Commission's published reports and from Staff's discussions with a former and current member of the Commission it is clear that (a) the Commission put the has a challenging a balancing act and (b) that any proposals Commission need to be accompanied by an analysis of what it would mean for other communities. 5.0 CLARINGTON'S CHALLENGE AND OPPORTUNITY 5.1 Waterloo, Cambridge and Ajax are municipalities that have populations very close to the 106, 213 number and the Commission has proposed that their boundaries be used as the federal riding boundaries. Clarington, on the other hand, while it has a population that is within the 25% threshold (21.% below the quota), is not likely to be successful in arguing that it should have its own riding because of this stated desire by the Commission to be as close to the quota as 17-4 5.2 5.3 AGE 5 possible. Moreover, arguments that Clarington's population is growing and by the time of the next regular federal election is likely to. have a population very close to the quota are similarly not likely to be accepted years the remove governing the' eria of Commission's criteria was amended several ye o g e projected population growth. `. Notably, Clarington's population, combined with Scugog, w d be obviously almost exactly'at the quota number. This is but one al alternative needs further discussion with Scugog Township as well as the Mississaugas of Scugog Island and would, aside from meeting the Commission's key, criteria, .preserve both Clarington's and Scugog 's community ide rtotvinc al andgederal e historical north /south orientation of municipal, regional, p electoral boundaries. It would continue to leave Clarington a dominant share of the population of the riding — 80% (as against the current 67% share) and Scugog 20 % (as against the current 17% share). It has been suggested that Clarington may be better off with the Co provide issi n s proposals of three MPs, rather than any other alternative t fewer. This certainly has some merit and could increase the likelihood that Clarington would have a representative in o{ er hand, lunder Cabinet such a proposal s to potentially advocate on its behalf. On the Clarington residents would hold only a minority share of the population of any ® of these proposed ridings, diluting the ability to influence the local MP to concentrate on and address Clarington.residerits' interests ® the many past and current efforts to create a community identity for Clarington could be undermined ® the opportunity for furthering "the Clarington brand "ted b be l Comm ssionme "Clarington"- would not appear in the names sugges y whereas name recognition would be built with the national media attention using the I phrase "the Memberfor Clarington" ® the Municipality and Clarington community organizations would face greater time and complexity when seeking to engage federal representatives (e.g., increased likelihood of having to organize three meetings rather than one) with also the potential for risk. of contradictory positions by area MPs where they come from competing political parties ® the important rural voice of Clarington farmers would be significantly diluted across.three ridings rather than concentrated in one in the upcoming federal by- election, electors could be confused as to whether they are in an area subject to the by- election or not and federal candidates to look for could be especially. challenged in canvassing as th e y support from entirely different groupings of voters between the upcoming by- .election. and the next regular election. 17.5 6.0 KEY MESSAGES AND KEY PRINCIPLES Pending development of alternate riding boundaries for.discussion by council at the October 29th GPA meeting, it is recommended that Clarington use the following three key messages a) Clarington acknowledges that the Commission has a difficult job to do in balancing a range of different criteria in coming up with new riding boundaries b) Clarington is committed to leadership of our community and will work with the Clarington community, the surrounding municipalities and the Commission in developing alternative riding boundaries that: balances the Commission's criteria ® ensures that Clarington has a majority of the share of the population of at least one riding creates a suitable and feasible result. c) Clarington urges the Commission to recognize the unusual current situation where Clarington, as one of only three ridings in the country that does not currently have a sitting M.P., and therefore the need to ensure manageable change in the boundaries. The aim should be. to limit risks to (1) attracting candidates to seek office in the federal by- election to represent the area knowing that their constituency's composition and campaign workers may significantly change and (2) confusion for the voting public in the by- election and the next regular election. The following five principles could guide the alternatives to present to the Commission: i. Where a municipality has a population less than that required to meet the "quota" of 106,000 population, to the extent possible, the municipality should not be divided, but rather the municipality's population and area should be taken "in tact" in forming an electoral boundary the community of interest and identity of communities, an important fabric of what makes our country the envy of the world, should be strengthened and not torn by electoral boundaries. Clarington looks to the Commission to support it and the Clarington community's efforts in building our community identity, efforts that have included: a) Changing the name of the municipality in 1993 to reflect the whole community (with the first part of the name "Clarke Township" combined with the last part of the name "Darlington Township" to create the new name "Clarington ".) b) Promoting the establishment and growth of a Board of Trade for the whole of the municipality - the now very successful Clarington Board of Trade - to cover the entire municipality 17-8 REPORT O.: p c) Community organizations organizing themselves based on Clarington's municipal boundaries, including, Big Brothers and Sisters of Clarington; Clarington Older Adult Association; Clarington Girls Hockey Association; Clarington Toros Minor Hockey Association. d) Community. businesses using Clarington in their branding, e.g., Clarington auto dealerships and medical and marketing businesses. iii.. Understandability and efficiency for community organizations and the Municipality in dealing with federal matters affecting the community should be advanced by the Commission's work; e.g., federal regulation of the nuclear industry, federal policies on agriculture, trade and waterways, federal funding of infrastructure — to minimize costs and challenges of arranging meetings with multiple local MPs rather than one local MP.. iv. Recognition of the historical North /South, rather than East/West orientation of the Clarington and Durham community as reflected in the orientation of the Clarington and Durham municipal electoral wards and in the current federal and provincial riding of "Durham ". v. The recognition of.the important agriculture component of the Clarington community and the need to maintain a "farm voice" by ensuring that the agricultural community is: taken as a whole in forming a riding and not diffused among multiple_ridings. 7.0 CONCLUSION 7.1 The Proposed Federal Electoral Boundaries could significantly impact the Municipality and the community. Each has an opportunity to influence the Commission, a. body that is authorized to make the final decision after input from the hearings and from current MPs. 7.2 There is no easy solution to addressing this issue. There are several criteria that the Commission will be using to arrive at its final decision, but its desire to seek to create ridings of almost equal population is its primary. criteria. When this desire is put up against the diversity in the population size of municipalities in this are2( of the province, it becomes clear that developing a solution that does not split municipalities will be very challenging. 7.3 However, at this important time in Clarington's history where current and past efforts have positioned it to be on the cusp of significant positive change, the Commission's proposals can be seen not as a problem, but as an opportunity — an opportunity to build the Clarington brand by creating a riding that has the . Clarington name in it and that recognizes, in the words of our Vision, a sustainable, creative, caring community. 17.7 PAGE 8 REPORT NO.: CIAO- 004 -12 7.4 Clarington has been strongly advised by persons knowledgeable of the Commission's workings to be prepared to indicate to the Commission not just its concerns, but to set out alternatives and, importantly, set out in as much detail as possible, including in a map, how other communities would be affected by its alternatives. 7.5 Other riding boundary alternatives will be developed based on the e set out in this report and will be presented for consideration at the October 29 meeting. The Key Messages contained within this report are recommended to be used to represent the Municipality's position in the interim CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: I X X Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure X Showcasing our community Not in conformity with Strategic Plan 17-3 ATTACHMENT NO. 1 TO REPORT NO.: CAO- 004 -12 Have Your Say on Proposed Changes in Federal Riding Boundaries The boundaries for federal ridings (electoral districts) are proposed to'change significantly for Canadians who call Clarington home. Currently, the whole of the Clarington community, is contained within one federal riding called "Durham ". (The whole of the Scugog and Uxbridge communities are also joined with Clarington for purposes of this riding boundary.) Under a proposal put forward by the organization authorized to decide on the final riding boundaries the Federal Electoral Boundaries Commission for Ontario — the Clarington community would be divided among three ridings: For information about these proposed changes and how your*voice can be heard by the decision makers, visit www.federal- redistribution.ca or call 1- 855 - 747 -7224. Here you'll find details of the proposed federal riding boundaries as well as details about how to register to speak to this Commission. Registration must be made by October 1, 2012, The Municipality of Clarington will be preparing a submission to the Commission. For details about this please contact Curry Clifford in the Office of the Chief Administrative Officer at cclifford @clarington.net or call 905 - 623- 33.79extension 2026. i6m� • Leading the Way � T � i � 14- CLERK'S DEPARTMENT To: Mayor Foster and Members of Council From: Anne Greentree, Deputy Clerk Date: September 21, 2012 Subject: GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING AGENDA -- SEPTEMBER 24, 20'12 — UPDATE Please be advised of the following amendments to the GPA agenda for the meeting to be held on Monday, September 24, 2012: 6. DELEGATIONS See attached Final List. (Attachment #1) Please find attached a Summary of the Clarington Board of Trade 3rd Quarter Report LAttachment #2) nne Greer ee, beputy Clerk AG /cf cc: F. Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905- 623 -3379 F 905- 623 -6506 Attachment #1 of Update Memo FINAL LIST OF DELEGATIONS GPA Meeting: September 24, 2092 (a) Sheila Hall, Executive Director, Clarington Board of Trade, Regarding an Economic Update Clarington ATTACHMENT TO REPORT fm Board of Trade and Office of Economic Development Ron Collis Clarington Board of Trade President Third Quarter Report to Clarington Council Ron Robinson September 24, 2012 Vice- President Economic Development Lead Updates Martin Vroegh Strengthening our Toolbox Post President 19 New leads Leslie Ray Over the past couple of months we have been working with the Business Advisory Centre of Treasurer Durham and the SPARK Centre /Durham to bring satelite programs to the Clarington Business Gerry Johnston Community. Both of these organizations are a great resouce in the Region of Durham and we are Adrienne Windsor proud to bring their expertise to our table. Secretary The Business Advisory Centre of Durham has a mandate and focus to support small business Del Dykstra growth from start ups and up to 5 years. They will help with an array of topics ranging from how Director at Large to start a business, market research, choosing a structure and grants and financing just to name a Dale Gibbons few. We are working on setting a date to bring in an information session on social media and Director at Large setting up a day for private consultations on How to Start a Business. The SPARK Centre has a mandate to provide support for businesses working at bringing new Jennifer Knox products and innovation to commercialization, They will work independently with a business to Director at Large identify viability of the product, potential clients /distributors, production options and they have Mike Patrick just set up a Durham Angel network which will provide access to private capital where investors Director at Large and products are aligned. Our first educational session with SPARK is scheduled for October 11tt, 2012. Barb Yezr Our Land /building Inventory project is coming along, we have dedicated a great deal of time to Director at Large collecting the data and are now documenting and organizing. This is a very important step for us Katie Hennessy as it allows us to be more proactive and actively promote the properties to our sources. Newcastle Chamber The CBOT Boardroom Rental is now fully operational and we have begun advertising for rental, Greg Lewis we are pleased to say that within the first week of advertising we have 3 rentals booked and look NewcastleBlA forward to many more. Justin Barry Bowmanville BlA Economic Development Lead Updates Vickey Holbrook 19 New leads OronoBlA 7 commercial Detail 1 food processing Gerry Johnston 3 Energy Business Advisor 1 Mfg Don Rickard 2 entertainment /accomodations Agriculture Advisor 5 land use /development 28 Active follow up on previous leads Frank Wu 16 No recent activity Municipal Advisor 0 Closed files www.cbot.ca • info @cbot.ca • (905) 623 -3106 Clarington Board of Trade and Office of Economic Development Location, Location, Location..... Our move is now complete and we are nicely settled into 54 King St. E. Suite 102. We are thrilled to say that from the day we moved in we have noticed great changes to the profile and interest, in the Clarington Board of Trade and Office of Economic Development and the strength of our partnerships has been enhanced. Here is what we have noticed: + Our estimate is that membership information request has doubled • Visibility has increased • Professional image has improved 10 fold • Have had several Real Estate representatives drop by with clients • Boardroom is scheduled for 3 rentals already • Applying for FedDev Funding to formalize and outfit back offices for business touchdown and /or incubation office space. Resumes have been collected and interviews for new position will begin week of September 24tH Retention and Attraction initiatives/ Outreach The Clarington Energy Summit is being held October 4tH at the Information Centre at Darlington Nuclear. This new location limits our attendees to 105 and we are already close to 90 registered. This year the summit will be % a day with our first panel focused on refurbishment with representative from all contractors and subtractors on hand to network with our local business and the nuclear supply chain. Our second panel will be on innovative technologies with representatives from St Marys Cement talking about the Pond Bio Fuel project, Seimens will be discussing the SmartGrid pilot projects in Durham and UOIT will be discussing their Hydrogen Projects. On September 21, we held our fourth "Doing Business with the government" seminar, where local business can learn how to get in the Federal Government database to bid on public jobs. On September 12th and 13th the Durham Economic Development Partnership hosted Discover Durham Site Selector Tour. The Partnership hosted 3 site selectors from the USA for a 2 day visit to learn more about Durham, the first day was an opportunity for the site selectors to meet with local Economic Development Staff and Mayors from across the Region to get aquainted with the Region of Durham. The following day was an educational day and tour of the Region. Joining the group on the second day were local and GTA Real Estate professionals and leaders from Durham organizations and support services, Membership Membership rentention has been very strong this year and we have accepted 8 new members since June. Grand Openings Geek Girl Media Club Cafe Gigs Music Bella Body www.cbot.ca • info @cbot.ca • (905) 623 -3106 Clarington Board of Trade and Office of Economic Development Physician Recruitment Dr. Shreves — started practice in July 2012 Dr. Gupta —started practice in September 2012 Dr. Tomsa —will start practice October 2012 External Project Involvment In many of these initiatives we are able to strengthen our voice by joining forces with the Regional Economic Development Partnership, the Durham Joint Chambers, the Ontario Chamber of Commerce, Durham Strategic Energy Alliance, Greater Toronto Marketing Alliance, Durham Real Estate Board, Toronto Real Estate Board, local business among others to show that Durham has a loud and collective voice. Currently, we are remaining vocal on Metrolinx including the 407 and Go Extension, the Southwestern Ontario Development Fund and Darlington New Nuclear. We are very proud of the willingness to work together for the betterment of Durham Region. Upcoming Events Joint Chamber Breakfast with General Hillier — September 25th Mayors Address — September 27th Energy Summit — October 4th Spark Centre Educational Event — October 11th Simply Social — October 23 "' Economic Outlook Breakfast — November 20th Watch for dates for ladies Night and Mens Night. www.cbot.ca • info @cbot.ca • (905) 623 -3106