HomeMy WebLinkAbout12/11/2000
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
December I I, 2000
Minutes of a meeting of the General Purpose
and Administration Committee held on
Monday, December 11,2000 at 9:30 a.m., in
the Council Chambers.
ROLL CALL
Present Were:
Mayor J. Mutton
Councillor D. MacArthur
Councillor P. Pingle
Councillor G. Robinson
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim
Also Present:
Chief Administrative Officer, F. Wu
Municipal Clerk, P. Barrie (until I I :45 a.m.)
Director of Community Services, J. Caruana (until I1:45 a.m.)
Director of Planning and Development, D. Crome (until 11:45 a.m.)
Solicitor, D. Hefferon (until 10:40 a.m.)
Divisional Fire Chief, W. Hesson (until II :45 a.m.)
Treasurer, M. Marano
Director of Public Works, S. Vokes (until I 1:45 a.m.)
Deputy Clerk, M. Knight Stanley
Mayor Mutton chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
Councillor Trim indicated that he would be disclosing a pecuniary interest with
respect to the delegation of Willie Woo.
MINUTES
Resolution #GPA-477-00
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on October 2, 2000 be approved.
"CARRIED"
PRESENT AnON
(a) Frank Wu and Mark Berney, Survey 2000 Committee - F. Wu, Chief
Administrative Officer, advised that the "Survey 2000" Committee was formed for
the purpose of communicating with the residents to receive feedback on the quality
of the municipality's programs, services and facilities. Replies were received and
tabulated. He introduced Mark Berney, Fire Captain to provide an overview of the
results of the survey. A document entitled "Survey 2000 - an Executive Summary"
was circulated for the information of Members ofthe Committee. The presentation
addressed the following criteria:
committee objectives
background information.
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G.P. & A. Minutes
PRESENTATION CONT'D.
DELEGATIONS
PUBLIC MEETING
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December I I, 2000
94% of the respondents agreed that "Clarington is a Great Place to Live"
61% of the respondents agreed that "Health and Community Services are
Keeping Pace with the Rate of Growth"
81% of the respondents agreed that "There is a Strong Sense of Community
Where I live"
programs offered by the municipality received an 86% satisfaction rating
facilities provided by the municipality received a 78% satisfaction rating; and
88% of respondents are satisfied or more than satisfied with the facilities,
programs and services provided by the Municipality of Clarington.
(a) Tom Bryson, Tom Landscaping, P.O. Box 44059, 600 Grandview
St. S. Oshawa, Ll H 8R5 - was called but was not present.
Councillor Trim stated a pecuniary interest with respect to the delegation of
Linda Gasser on behalf of William Woo, vacated his chair and refrained from
discussion and voting on the subject matter. Charlie Trim and Willie Woo were
candidates for the position of Wards 3 and 4 Regional Councillor.
(b) Linda Gasser, P.O. Box 399, Orono, LOB IMO appeared on behalf of Willie Woo,
20 Foster Creek Drive, Newcastle, LIB I G2 - circulated a copy of her presentation
dated December I I, 2000 reo Municipal ElectionlRe-count Request and a second
handout which encompassed various items of correspondence pertaining to the
Municipal Election 2000. Mrs. Gasser asked several questions to which she would
like a reply from the Municipal Clerk on the Council Agenda scheduled for December
18,2000 as well as her recommendation that a request for re-count for Wards 3 and 4
for Regional Council seat be included on the December 18,2000 agenda if the Clerk
fails to provide satisfactory documented responses to the questions posed by herself
and Mr. Woo by December 13,2000.
Resolution #GPA-478-00
Moved by Councillor MacArthur, seconded by Councillor Pingle
THAT the meeting be "closed" for consideration of a legal matter.
"CARRIED"
Pursuant to the Planning Act, the Council of the Municipality of Clarington,
through its General Purpose and Administration Committee, is holding a Public
Meeting for the following applications:
(a) Subdivision and Rezoning Applications - Part Lot 29/30,
Concession 2, Village of Newcastle - Kirdaar (Ont) Inc., 115]677 Onto
Ltd.
(b)
C1arington Official Plan Amendment - Part Lot 3], Concession 2 and,
Part Lot 31, Concession I, Former Township of Clarke - 902714
Ontario Inc.
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December I I, 2000
PUBLIC MEETING CONT'D.
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The Clerk's Department sent public notice for the rezoning application by first
class mail on or before November 10,2000 to all property owners within 120
metres of the subject property in accordance with the latest municipal
assessment record. In addition, notices were also posted on the sites prior to
November 10, 2000. This notice procedure is in compliance with the Ontario
Regulation made under the Planning Act.
The Clerk's Department sent public notice for the official plan amendment
application by fIrst class mail on or before November 10,2000 to all property
owners within 120 metres of the subject property in accordance with the latest
municipal assessment record. In addition, notices were also posted on the sites
prior to November 10,2000. This notice procedure is in compliance with the
Ontario Regulation made under the Planning Act.
The Clerk's Department sent public notice for the proposed plan of subdivision
application by first class mail on or before November 10, 2000 to all property
owners within 120 metres of the subject property in accordance with the latest
municipal assessment record. In addition, notices were also posted on the site
prior to November 10,2000. This notice procedure is in compliance with the
Ontario Regulation made under the Planning Act.
(a)
Report PD-I09-00 - Kiradaar (Ont) Inc., 11151677 Onto Ltd.- the
purpose and effect of the applications is to rezone the subject lands and
permit the development of a draft plan of subdivision consisting of one
15 metre single detached dwelling lot, twenty-three 18 metre semi-
detached lots (46 units) and a 0.299 ha block ofland for a seniors
retirement residence.
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Doug McCurdy, 304 King Street W., Newcastle, LIB IGO advised that his
backyard will back onto the proposed development and verbalised opposition to
this proposal because the townhouses are not compatible with the existing
neighbourhood and the traffic situation will be negatively impacted.
Margaret Maskell, 320 King Street W., Newcastle, LIB IGO advised that
she represents other residents of the area and stated that the senior complex
should be placed somewhere other than directly behind her house. She also
requested that single homes be placed behind her residence.
No one spoke in support ofthis application.
Mary Ryeroft, GM Sernas & Associates, llO Scotia Court, Unit 41, Whitby,
LIN 8Y7 advised that she will take the residents' comments into consideration
and noted that the applicant will adhere to the municipal requirements.
(b) Report PD- I 10-00 - 902714 Ontario Inc. - the purpose and effect is to
relocate the Separate Elementary School symbol south of Highway 2
on the west side of Rudell Road.
Real Aubin, 1514 Rudell Road, Newcastle, LIB ILO expressed opposition to
this development because of the increase in traffic and the loss of his view. He
noted that the school site is wrapped around his property.
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Sherri Farrell, Chair Person, St. Francis of Assis; School Council, 2773
Bellwood Drive, Newcastle, LIB ILO expressed support for this development
stating that it is long overdue and expressed words of thanks.
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G.P. & A. Minutes
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December II, 2000
PUBLIC MEETINGS CONT'D.
Joel Sloggett, Peterborough-Victoria-Nortbumberland and Clarington
Catholic District School Board, 1355 Lansdowne Street West,
Peterborough, K9J 7M3 provided background information of this application.
He advised that the new school is needed as soon as possible and the anticipated
completion of construction will be September, 2002. He noted that it is a
twenty-five acre site which will be fenced and landscaped and will have low
impact on the general surrounding activities. He anticipated this to be a two
storey building which will be constructed into the slope.
Resolution #GPA-479-00
Moved by Councillor Trim, seconded by Councillor Rowe
THAT the meeting recess for 10 minutes.
"CARRIED"
The meeting reconvened at 11:IS a.m.
PLANNING AND DEVELOPMENT DEPARTMENT
Subdivision and
Rezoning Appl.
Kiradaar (Ont) Inc.
ZBA 2000-024
Resolution #GPA-480-00
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Report PD- I 09-00 be received;
THAT the application for proposed draft plan of subdivision and application to
amend the Comprehensive Zoning By-law 84-63 of the former Town of
Newcastle, as amended, submitted by G. M. Sernas and Associates, on behalf of
Kiradaar (Ontario Inc., I ISI677 Ontario Ltd.), be referred back to staff for
further processing and the preparation of a subsequent report upon receipt of all
outstanding comments;
THAT within IS days of the Public Meeting, the Conunissioner of Planning for
the Region of Durham be advised and provided, by sworn declaration from the
Clerk, the following:
a) that the Municipality held a Public Meeting in accordance with
Section SI (21.1) of the Planning act forthe subject subdivision
application;
b) a copy of the minutes of said meeting;
c) a copy of all written submissions received by the Municipality;
d) a list of all persons and public bodies, including their mailing
addresses, who made oral submissions at the public meeting or written
submissions; and
THAT the Durham Region Planning Department, all interested parties listed in
Report PD- 109-00 and any delegations be advised of Council's decision.
"CARRIED"
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December I I, 2000
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
Official Plan Amendment Resolution #GPA-48I-00
902714 Ontario Inc.
COP A 2000-009 Moved by Councillor Schell, seconded by Councillor Trim
LD 32512000
Part Lot Control
Clarington Fieldcrest
ZBA 2000-027
Monitoring of
The Decisions of
Committee of Adj.
Meetings of Oct. 51
19 & Nov. 2/00
Regional Official
Plan Amendment
Region of Durham
ROPA 2000-007
THAT Report PD-1I 0-00 be received;
THAT the application to amend the Clarington Official Plan, as submitted by
the Peterborough-Victoria-NorthumberIand and CIarington Catholic School
Board, on behalf of902714 Ontario Inc., be referred back to staff for further
processing and the preparation of a subsequent report; and
THAT all interested parties listed in Report PD-I 10-00 and any delegation be
forwarded a copy of Report PD-I 10-00 and be advised of Council's decision.
"CARRIED"
Resolution #GPA-482-00
Moved by Councillor Rowe, seconded by Councillor Trim
THAT Report PD- I I I -00 be received;
THAT the request for removal of Part Lot Control with respect to Block 57 on
40M-I820 and lots I to 13 and Lot 16 on 40M-2000 be approved;
THAT the Part Lot Control By-law attached to Report PD-III-OO be approved
and forwarded to the Regional Municipality of Durham pursuant to Section
50(7.1) of the Planning Act; and
THAT all interested parties listed in Report PD-l I 1-00 and any delegations be
advised of Council's decision.
"CARRIED"
Resolution #GPA-483-00
Moved by Councillor Schell, seconded by Councillor Pingle
THAT Report PD- 112-00 be received; and
THAT Council concur with the decisions of the Committee of Adjustment made
on October 5, October 19 and November 2, 2000 for applications and that staff
be authorized to appear before the Ontario Municipal Board to defend the
decisions of the Committee of Adjustment.
"CARRIED"
Resolution #GPA-484-00
Moved by Councillor Trim, seconded by Councillor MacArthur
THAT Report PD-113-00 be received;
THAT Report PD-I 13-00 be adopted as the Municipality's comments with
respect to the regionally initiated official plan amendment regarding the
allocation of servicing capacity; and
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G.P. & A. Minutes
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December II, 2000
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
Amendment to
Durham Region
Official Plan
Joe Domitrovic
ROPA 2000-007
Adult School
Crossing Guards
Dr. Ross Tilley and
John M. James School
FILE: CG 1.5
CLERK'S DEPARTMENT
Animal Services
Monthly Report for
Month of
September, 2000
Monthly Report for
Month of
October, 2000
THAT the Region of Durham Planning Department be forwarded a copy of
Report PD-I I 3-00 and be advised of Council's decision.
"CARRIED"
Resolution #GPA-485-00
Moved by Councillor Pingle, seconded by Councillor Trim
THAT Report PD-114-00 be tabled to the General Purpose and Administration
Committee meeting scheduled for January 8, 2001.
"CARRIED"
Resolution #GPA-486-00
Moved by Councillor Trim, seconded by Councillor Schell
THAT Report PD- I ] 5-00 be received;
THAT Adult School Crossing Guards be approved at West Side Drive in front
of Dr. Ross Tilley Public School and at the comer of Mearns Avenue and Apple
Blossom Blvd. in Bowmanville;
THAT a rover adult crossing guard be hired on a casual basis;
THAT funds be incorporated in the 200 I budget for these positions; and
THAT all interested parties listed in Report PD- 115-00 and any delegations be
advised of Council' s decision.
"CARRIED"
Resolution #GPA-487-00
Moved by Councillor Robinson, seconded by Councillor Schell
THAT Report CD-56-00 be received for information; and
THAT a copy of Report CD-56-00 be forwarded to the Animal Alliance of
Canada and the Animal Advisory Committee.
"CARRIED"
Resolution #GPA-488-00
Moved by Councillor Trim, seconded by Councillor Schell
THAT ReportCD-57-00 be received for information; and
THAT a copy of Report CD-57-00 be forwarded to the Animal Alliance of
Canada and the Animal Advisory Committee.
"CARRIED"
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December I I, 2000
CLERK'S DEPARTMENT CONT'D.
General Purpose and
Administration
Committee Strocture
Resolution #GPA-489-00
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Report CD-59-00 be received; and
THAT the order of the agenda for the General Purpose and Administration
Committee meetings be as follows:
I. RollCall
2. Disclosures of Pecuniary Interest
3. Minutes
4. Delegations
5. Public Meetings
6. Plarming and Engineering Services Departments
7. Operations and Emergency Services Departments
8. Community Services and Clerk's Departments
9. Corporate Services and Finance Departments
10. Administration Department
II. Unfinished Business
12. Other Business
13. Adjournment
"CARRIED"
TREASURY DEPARTMENT
Cash Activity
Report - Sept. 2000
Cash Activity Report
October, 2000
Resolution #GP A-490-00
Moved by Councillor Trim, seconded by Councillor MacArthur
THAT Report TR-75-00 be received;
THAT, in accordance with provision of Chapter M-45, Section 79 (I) of the
Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the
Municipality of Clarington for the month ended September 30, 2000, is as
shown on the schedule attached to Report TR-75-00; and
THAT Part "A" of the expenditures for the month of September, 2000 be
confirmed.
"CARRIED"
Resolution #GPA-491-00
Moved by Councillor Rowe, seconded by Councillor MacArthur
THAT Report TR-76-00 be received;
THAT, in accordance with provision of Chapter M-45, Section 79 (I) of the
Municipal Act, R.S.O. 1990, the Treasurerreports the cash position of the
Municipality of Clarington for the month ended October 3 I, 2000, is as shown
on the schedule attached to Report TR-75-00; and
THAT Part "A" of the expenditures for the month of October, 2000 be
confirmed.
"CARRIED"
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G.P. & A. Minutes
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December I 1,2000
TREASURY DEPARTMENT CONT'D.
Tender CL2000-28
Snow Clearing and
Winter Maintenance
Of sidewalks and
Parking lots
Early Tender
Calls
Capital Fund
Accounting System
And PSAB
requirement
Resolution #GPA-492-00
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report TR-77-00 be received;
THAT D & F Snow Removal, Bowmanville, Ontario, with a total bid price per
call-out in the amount of $6,437.50 (plus G.S.T.), Option I, be awarded the
contract to provide snow clearing and winter maintenance as required by the
Municipality of CIarington for the 2000/0 I, 2001/02 and 2002/03 winter
seasons; and
THAT D & F Snow Removal, Bowmanville, Ontario with a total bid price per
call-out, or on an "as required basis" in the amount of$3I,750.00 (plug G.S.T.),
Option 2, be awarded the contract to provide snow clearing and winter
maintenance required by the Municipality of Clarington for the 200010 I,
2001/02 and 2002/03 winter seasons; and
THAT the funds expended be drawn from the 2000, 200 I, 2002 and 2003 winter
maintenance budgets, for the respective departments, FORTHWITH.
"CARRIED"
Resolution #GPA-493-00
Moved by Councillor Trim, seconded by Councillor Schell
THAT Report TR-78-00 be received;
THAT staff be authorized to advertise and issue vehicle tenders in advance of
the 2001 Capital Budget approval for the requirements identified in the body of
Report TR-78-00 and
THAT this process be approved for the balance of the term of this Council.
"CARRIED"
Resolution #GPA-494-00
Moved by Councillor Rowe, seconded by Councillor Robinson
THAT Report TR-79-00 be received;
THAT the Municipality establish a Capital Fund Accounting System;
THAT interest earned in the Capital Fund be transferred periodically into the
Municipal Capital Works Reserve Fund;
THAT, excluding Development Charges related projects, any Capital Fund
financing shortfalls below Purchasing By-Law requirements he funded from the
Municipal Capital Works Reserve Fund;
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G.P. & A. Minutes
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December 11, 2000
TREASURY DEPARTMENT CONT'D.
FIRE DEPARTMENT
Monthly Fire Report
October, 2000
Monthly Fire Report
November, 2000
THAT, excluding Development Charges related projects, any Capital Fund
surpluses be transferred to the Municipal Capital Works Reserve Fund;
THAT in preparation for complying with the Public Sector Accounting Board
requirements, the following, in addition to any future Reserves determined to be
more appropriately reflected as Reserve Funds: Computer Equipment Reserve
be changed to the Computer Equipment Reserve Fund; the Animal Control
Equipment Reserve and the Animal Control Building Reserve be combined and
changed to the Animal Control Reserve Fund; the Fire Equipment Reserve and
the Fire Fighters Co-Training Reserve be combined and changed to the Fire
Equipment Reserve Fund; and that the Public Works Equipment Reserve be
changed to the Public Works Equipment Reserve Fund; and
THAT the By-laws attached to Report TR-79-00 be approved.
"CARRIED"
Resolution #GPA-495-00
Moved by Councillor Trim, seconded by Councillor Schell
THAT Report FD-19-00 be received for information.
"CARRIED"
Resolution #GPA-496-00
Moved by Councillor MacArthur, seconded by Councillor Pingle
THAT Report FD-20-00 be received for information.
"CARRIED"
COMMUNITY SERVICES DEPARTMENT
There were no items considered under this section of the agenda.
PUBLIC WORKS DEPARTMENT
Layout and establish
Part of lots 23,24,3 I
and 32, e.G. Hannings
Plan of Lot 8, Cone. I
Parts 17 and 18
Plan 40R-19553
Resolution #GPA-497-00
Moved by Councillor Rowe, seconded by Councillor MacArthur
THAT Report WD-50-00 be received; and
THAT Council approve the by-law attached to Report WD-50-00 to layout and
establish Part of Lots 23, 24, 31 and 32, Block A, C.G. Hannings Plan of Part of
Lot 8, Concession I (formerly the Town of Bowmanville), now in the
Municipality of Clarington, Regional Municipality of Durham, referred to as
Parts 17 and 18 on Plan 40R-19553 and forming part of McFeeters Crescent.
"CARRIED"
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G.P. & A. Minutes
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December I I, 2000
PUBLIC WORKS DEPARTMENT CONT'D.
Building Permit
Activity for Month
of October, 2000
Building Permit
Activity for Month
of November, 2000
Confidential
Reports
ADMINISTRATION
Organization
Restructure
Survey
2000
Resolution #GPA-498-00
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report WD-S2-00 be received for information.
"CARRIED"
Resolution #GPA-499-00
Moved by Councillor MacArthur, seconded by Councillor Pingle
THAT Report WD-S3-00 be received for information.
"CARRIED"
Resolution #GPA-SOO-OO
Moved by Councillor Rowe, seconded by Councillor Trim
THAT Confidential Reports ADMIN-2S-00 and ADMlN-26-00 be referred to
the end of the agenda to be considered at a "closed" meeting.
"CARRIED"
Resolution #GPA-SOI-OO
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report ADMIN-27-00 be received;
THAT the Organization Structure attached to Report ADMIN-27 be approved;
and
THAT the Chief Administrative Officer be authorized to undertake all necessary
actions to implement the organization changes.
"CARRIED"
Resolution #GPA-S02-00
Moved by Councillor Trim, seconded by Councillor Rowe
THAT Report ADMIN-28-00 be received for information; and
THAT members of the "Survey 2000" Committee be thanked for their
contribution for the project.
"CARRIED"
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G.P. & A. Minutes
UNFINISHED BUSINESS
OTHER BUSINESS
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December I I, 2000
Councillor Trim stated a pecuniary interest with respect to the delegation of
Linda Gasser on behalf of Willie Woo, vacated his chair and refrained from
discussion and voting on the subject matter. Charlie Trim and Willie Woo were
candidates for the position of Wards 3 and 4 Regional Councillor.
Resolution #GPA-S03-00
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the request of Linda Gasser on behalf of Willie Woo be referred to the
Clerk's office for response to Willie Woo to be sent Friday, December IS, 2000
with copies forwarded to Members of Council and the Chief Administrative
Officer.
"CARRIED"
Resolution #GPA-S04-00
Moved by Councillor MacArthur, seconded by Councillor Pingle
THAT the meeting be closed for consideration of Confidential Reports
ADMIN-2S-00 and ADMIN-26-00 pertaining to personnel matters.
"CARRIED"
Resolution #GPA-SOS-OO
Moved by Councillor Schell, seconded by Councillor Trim
THAT the actions taken at the "closed" meeting be ratified.
"CARRIED"
Newcastle Community Resolution #GPA-S06-00
New Year's Eve
Family Celebration Moved by Councillor Trim, seconded by Councillor Robinson
THAT the correspondence dated December 6, 2000 from Bruce Gilbert, on
behalf of the Newcastle Community requesting the holding of a New Year's Eve
Family Celebration on December 30, 2000 (alternate date - January 2, 2001)
which includes fIreworks, games, food and fun be received;
THAT the request of Bruce Gilbert be approved; and
THAT Bruce Gilbert be advised of Council's decision, FORTHWITH.
"CARRIED"
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ADJOURNMENT
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Resolution #GPA-507-00
December 1 I, 2000
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the meeting adjourn at 12:05 p.m.
"CARRIED"
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MAYOR
~LL~o
D~TY CLERK
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