HomeMy WebLinkAbout10-16-2023Clar*wn
General Government Committee
Revised Agenda
Date: October 16, 2023
Time: 9:30 a.m.
Location: Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Inquiries and Accommodations: For inquiries about this agenda, or to make arrangements for
accessibility accommodations for persons attending, please contact: Laura Preston, Temporary
Records Administrator, at 905-623-3379, ext. 2104 or by email at Ipreston@clarington.net.
Alternate Format: If this information is required in an alternate format, please contact the
Accessibility Coordinator, at 905-623-3379 ext. 2131.
AudioNideo Record: The Municipality of Clarington makes an audio and/or video record of
General Government Committee meetings. If you make a delegation or presentation at a General
Government Committee meeting, the Municipality will be recording you and will make the recording
public on the Municipality's website, www.clarington.net/calendar
Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law,
this meeting will recess at 12.00 noon, for a one hour lunch break, unless otherwise determined by
the Committee.
Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or
placed on non -audible mode during the meeting.
Copies of Reports are available at www.clarington.net/archive
The Revised Agenda will be published on Friday after 3:30 p.m. Late items added or a change to
an item will appear with a * beside them.
General Government Committee
October 16, 2023
Pages
1. Call to Order
2. Land Acknowledgement Statement
3. Declaration of Interest
4. Announcements
5. Presentations/Delegations (10 Minute Time Limit)
5.1 Delegation by Janice Freund, Regarding, the Use and Ban of
Rodenticides
5.2 Delegation by Allison Hansen, Regarding, the Use and Ban of 4
Rodenticides
(Councillor Rang intends to introduce the attached motion)
*5.3 Delegation by Susan Ellis, Regarding, Support for Friends of Second 17
Marsh - Love the Marsh! Fundraising Campaign
(Correspondence Attached)
5.4 Delegation by Dave Mason, Regarding, A Gift of Art Status
5.5 Delegation by Quinton Gibson, Regarding, a Request to Install a Pipe 19
Under the Road on Concession 3, Newcastle
(Councillor Zwart intends to introduce the attached motion)
6. Consent Agenda
6.1 Communications
6.1.1 Correspondence from Nancy and Hugh Towie, Regarding 22
Clarington Polar Bear Swim 2024
(Councillor Woo intends to introduce the attached motion)
6.2 Staff Reports and Staff Memos
6.2.1 FSD-038-23 2023 Contract Awards During Summer Recess 24
Page 2
General Government Committee
October 16, 2023
6.2.2 FSD-039-23 Brown Street Reconstruction
45
6.2.3 LGS-027-23 Health Benefit Program 2023 Renewal to
49
November 1, 2024
7. Items for Separate Discussion
7.1 Correspondence by Ben McWade, P.Eng, Acting Manager, Construction
54
Management Services, Region of Durham, Regarding a Request for
Noise Bylaw Exemption
7.2 FSD-036-23 2023 Update on Prudent Investor
64
7.3 LGS-026-23 Appointments to Various Committees
74
8. Unfinished Business
*8.1 PWD-007-23 School and Community Safety Zone Traffic Speeds
79
(Referred from the September 25, 2023 Council Meeting)
(Motion Attached)
Link to Report PWD-007-23
9. New Business
9.1 Appointment of Alternate Member of Council to Durham Regional Council
80
(Councillor Woo)
9.2 Backyard Chickens (Councillor Zwart)
81
10. Confidential Items
11. Adjournment
Page 3
To the Mayor and Councillors of the Municipality of Clarington:
Thank you for the opportunity to share my concerns regarding the use of rodenticides (rat
poisons) in Clarington. I am writing in support of Councillor Rang's Animal Poison Prevention
motion and request that council support this resolution to protect wildlife, pets, and people in the
Municipality of Clarington.
In November 2021, 1 said goodbye to my beloved dog, Torchy, to relieve her suffering after 3
months of fighting the cruel effects of rodenticide toxicity. Hopelessly watching Torchy lose her
will to live is a memory I will carry with me the rest of my days. In her honour, I am committed to
educating others and to ending the use of these products as no animal deserves such pain.
Since Torchy's death, I have learned a great deal about rodenticides and have only become
more concerned about the risks they pose to animals, the environment, and human health. In
addition to these consequences, rodenticides fail to control rodent populations in the long-term.
Despite this, rodenticides are the go -to method of pest control in this area. The black bait boxes
are everywhere once you know to look for them.
In an effort to learn more about pest management tools and strategies I recently decided to
complete the education and licensing program for pest management professionals in Ontario.
The minimal training and experience required to place highly acutely toxic poisons in and
around our homes is alarming. With this greater understanding, I am saddened, but no longer
surprised by the number of animals we have lost and the damage inflicted on our ecosystem.
Poisons are not an effective management tool, and are never necessary to address rodent
intrusion. I look forward to sharing more information with you during my upcoming delegation.
Please find a more detailed discussion below for your reference as well as a Fact Sheet and
slide presentation (attached) that will accompany my presentation.
Please feel free to contact me as you review.
Thank you for your time and consideration,
Allison Hansen
905-718-7248
Page 4
BACKGROUND
Rodenticides
Chemicals classified as rodenticides vary in their active ingredients, but generally aim to kill
unwanted pests by preventing normal blood clotting, causing internal hemorrhaging, or
disturbing nervous system functions. These compounds, enhanced with attractive flavours and
colours, are commonly placed in and around homes and commercial areas to attract unwanted
wildlife, leading to death. Animals that ingest rodenticides and/or poisoned prey experience
great pain and suffering over a period of days or weeks, most often leading to death. This
means that animals can continue to feed on the baits and accumulate a significant level of
rodenticides in their livers before they finally die. High levels of these poisons can remain in the
livers of carcasses for months. Predators and scavengers that feed on these poisoned animals
face secondary rodenticide poisoning.
Environmental Impacts
Many of Ontario's native and at -risk species face high risks of rodenticide poisoning. In addition
to rodents, small animals including songbirds, shrews, voles, and other non -target mammals
and invertebrates are known to access bait boxes containing these poisons. This direct feeding
is contaminating the food -chain and wider ecosystem: coyotes, bobcats, foxes, skunks and
other mammalian predators that feed on small animals have been found to have rodenticides in
their systems.
Numerous studies have documented sub -lethal effects of rodenticide exposure in wildlife
including lethargy, shortness of breath, anorexia, bloody stool, changes in behaviour,
tenderness of the joints and mange. Rodenticides also interfere with reproduction, reduced
hunting success, and are associated with an increased likelihood of trauma. That is, even if not
directly killed by internal hemorrhaging, animals that have ingested rodenticides are more likely
to hunt unsuccessfully, become ill, or be killed on roads.
Owls and other raptors are at a particularly high risk of secondary poisoning because of their
dependence on rodents as a food source. A recent study found detectable levels of one or more
rodenticides in 62% of raptors tested between 2017- 2019 in Ontario. In addition to animal and
ecosystem impacts, rodenticides are known to bioaccumulate and persist in the environment
posing human health risks. Recently, researchers in the United States have even measured
traceable levels of ingestible rodenticides in the milk supply. The American Association of
Poison Control Centers receives approximately 10,000 reports of rodenticide exposures in
children annually in the U.S Health Canada deems this to be representative of the situation here
in Canada.
Page 5
Rodenticides do not control pest populations; long-term and better solutions are
available.
Rodenticides do not address the root of rodent infestation problems. Mice and rats are drawn to
areas where they have access to food and shelter, therefore, structural access points to these
resources must be addressed if rodents are to be permanently removed.
Additionally, rodent predators are critically important for keeping rodent populations in check.
For example, a single Barn Owl consumes an average of 1,000 rodents per year. Rodenticides
upset a crucial balance by slowly killing rodents making them easy prey, then secondarily
poisoning the predators that ingest the poisoned rodent.
Moreover, while some pest management companies claim that rodenticides usually cause
rodents to return to their nest or another inaccessible place to die, studies indicate that the pre -
lethal effects of rodenticides make the rodent more accessible to predators. Rodents are
observed to die above ground, increasing the risk of exposure of both predators and
scavengers. Poisoned rodents have been observed to spend more time outside of their dens,
even during daylight hours, expanding their availability to both diurnal and nocturnal predators.
They also tend to remain motionless in the presence of observers, rather than bolting into
hiding.
Alternative approaches to poisons do exist, and a transition to chemical free methods could be
done with relative ease and prove cost-effective for both the consumer and the government in
the long run. The primary step that sustainability-oriented pest management companies
recommend is "rodent -proofing" the premises of buildings by addressing the active and potential
access -points in the structures. Food and other resources that attract rodents must be secured
or eliminated so that there is no reason for the rodents to return. It is in the economic interest of
pest control companies that use poisons to ignore these steps, as permitting such conditions to
persist invites new populations of rodents to invade, thus giving rise to continued business.
Current provincial and federal legislation are inadequate to protect against the risks of
rodenticides.
In Canada, pesticides - including rodenticides - are regulated by a multi -tiered legislative
scheme. The mandate of the federal Pest Control Products Act (PCPA) is to protect the health
of Canadians and the environment against unacceptable risks from the use of pesticides.
Reasonable certainty that no unmitigable harm to the environment is required to justify the
registration of pest control products.
At one time, the legal and regulatory framework governing the sale and use of pesticides in
Ontario was considered model legislation for Canadian provinces seeking to further reduce
pesticide use in their jurisdiction. However, in 2020, Ontario's Ministry of the Environment,
Conservation and Parks adopted amendments to its Pesticides Act and Regulations. In addition
to expanding the number, conditions, and allowable uses of some products, these changes (1)
Page 6
eliminated Ontario's Pesticides Advisory Committee (OPAC) which previously mandated to
provide important nonpartisan scientific guidance functions related to health and environmental
risk, and (2) reduced Ontario's 12-tiered classification system to align with the more simplistic
federal regime prescribed by Health Canada's Pest Management Regulatory Agency (PMRA).
As a result, pesticides (including rodenticides) are now immediately available for use upon
federal registration with no further research or review at the provincial level.
Recognizing the risks rodenticides pose to human health and the environment, in 2013 Health
Canada enacted risk mitigation measures for several commercial class rodenticides. However,
recent research in Ontario and across Canada demonstrates that these measures are
ineffective and merely symbolic. Restricting the most toxic rodenticides to indoor use and
requiring these products to be kept in "tamper -proof" bait boxes fails to consider the
documented fact that rodents do not die inside these boxes and instead spread themselves
away into the surrounding natural habitats. It is well documented that these boxes are not
"tamper -proof" and are easily accessed.
The federal and provincial governments have an obligation to treat the well-being and protection
of the environment as a primary consideration. It follows that rodenticides should not pose any
unacceptable risks if their use is to be permitted. Despite acknowledging that rodenticides are
highly and acutely toxic compounds that pose serious threats to the health and safety of
children, companion animals and non -target species, the federal government continues to
register these products, and Ontario continues to allow them to be used.
The Pesticides Act (Section 7.1 (5)) renders inoperable municipal by-laws addressing the use,
sale, offer for sale or transfer of a pesticide that may be used for a cosmetic purpose. However,
it does not preclude municipalities from enacting policies deemed desirable and in the public
interest for protecting wildlife, pets, and people from unreasonable adverse effects caused by
rodenticides and other inhumane pest management methods. While it is now widely understood
that rodenticides are unnecessary, and ineffective over the long-term, rodenticides were clearly
not contemplated as a part of sweeping reform related to lawn and garden products in the early
2000's.
The Corporation of the Municipality of Clarington has an opportunity to pioneer pest control
policies that will set the stage for reform across the province. Such leadership is consistent with
this Council's commitment to the environmental wellbeing of the Corporation, and the health,
safety and well-being of its inhabitants.
CONCLUSION
There is overwhelming evidence that the Province of Ontario has taken the wrong approach to
managing pest populations. If rodenticides were an effective solution, businesses, farmers, and
municipalities would not have ongoing contracts with pest control companies for indefinite
rodenticide application. Extensive data evidences that mere restrictions are not enough.
Rodenticides need to be a thing of the past, and as stewards of the environment, local
Page 7
governments must protect wildlife and future generations against the devastating harms they
pose.
Rodenticides pose serious threats to Ontario's wildlife species, the environment, domestic pets
and human health. Their permitted use is inconsistent with the obligations owed by the
government to protect its citizens and the environment from harmful chemicals. Rodenticides
are dangerous, ineffective and unlawful - the municipality must take action to reduce the use of
these products.
RECOMMENDED ACTIONS BY THE MUNICIPALITY OF CLARINGTON:
1. That Council adopts an Animal Poison Prevention Resolution (DRAFT attached) to
regulate or prohibit the use of inhumane methods of vector control within the Municipality
of Clarington.
2. That Council directs staff to communicate to residents and businesses in the Municipality
of Clarington council's direction on this matter, the harmful impacts of rodenticides, and
that safer and more effective alternatives exist.
AM*
Traditional rodent control products such as chemical poisons ("rodenticides") and glue boards are
inhumane, and pose serious threats to family pets, wildlife species, the environment, and human health.
Furthermore, these methods fail to control unwanted rodent populations over the long-term.
Comprehensive policy reform is required to protect Ontario's natural ecosystems and reflect the federal
and provincial governments' obligation to treat the well-being of the environment as a primary
consideration.
HARMING NATIVE AND ENDANGERED SPECIES
RODENTICIDES vary in the active ingredients they include, but generally aim to kill rodents and other
mammals by preventing normal blood clotting, causing internal hemorrhaging, or disturbing nervous
system functions. These compounds, enhanced with attractive flavors and colors, are commonly placed
around structures to attract unwanted wildlife, leading to death.
Many of Ontario's native and at -risk species face high risks of rodenticide poisoning. In addition to rats,
small animals including songbirds, shrews, voles, and other non -target mammals and invertebrates are
known to access bait boxes containing these poisons. This direct feeding is contaminating the food -
chain and wider ecosystem: coyotes, bobcats, foxes, skunks and other mammalian predators that feed
on small animals have been found to have rodenticides in their systems. Owls and other raptors are at a
particularly high risk of secondary_poisoning because of their dependence on rodents as a food source. A
recent study_ found detectable levels of one or more rodenticides in 62% of raptors tested between
2017-2019 in Ontario.
Animals that ingest rodenticides or poisoned prey experience great pain and suffering over a period of
days or weeks, most often leading to death.
GLUE TRAPS are adhesive trays or boards designed to immobilize mice or small animals who walk across
or land on its surface. Ensnared animals experience extreme pain, suffering and fear in the days that
follow commonly ripping skin, and limbs in an effort to escape as starvation and dehydration slowly lead
to death. There is no way to limit or restrict a glue trap to only target rodents, and as such, these devices
also harm snakes, birds, lizards, bats, and even companion animals.
Page 9
THREATENING HUMAN HEALTH AND PETS
RODENTICIDES are known to bioaccumulate and persist in the environment posing human health risks.
Recently, researchers in the United States have even measured traceable levels of ingestible rodenticides
in the milk supply_. The American Association of Poison Control Centers receives approximately 10,000
reports of rodenticide exposures in children annually in the U.S. Health Canada has determined
observations in the U.S. to be representative of the situation in Canada.
Since rodenticides are intended to be palatable for their target species, pets are also inclined to consume
these toxic products. Dogs and cats may also hunt or catch poisoned rodents, putting them at risk of
internal bleeding and death.
GLUE TRAPS may expose humans to hantavirus infections through touching or inhaling bodily fluids
released when rodents are captured, according to Health Canada.
ONTARIO MUST ELIMINATE OUTDATED, INEFFECTIVE PEST CONTROL
METHODS THAT ARE COUNTERPRODUCTIVE AND MORE COSTLY IN THE
LONG-TERM
Addressing the root cause of a rodent issue by preventative resource management and exclusion
(rodent -proofing) is the best long term pest management strategy. That is, preventing access to food
and shelter on the property thereby removing vector attractants, locating and closing off all entry
points, and maintaining these measures.
Clearing a resident population simply makes space for new groups to move in. By distracting from the
root of the problem (i.e., accessible food and shelter), relying on rodenticides and glue traps permits
infestations to rebound. Furthermore, poisoned rodents mate faster to compensate for their thinning
numbers. Rodenticides also reduce the efficacy of free, natural rodent control by poisoning raptors and
other rodent predators. For instance, a single barn owl consumes an average of 1,000 rodents per year.
In the event that rodent intrusion does occur, humane and sustainable alternatives do exist. A
transition to cruelty and chemical -free methods can be accomplished with relative ease, and have
proven to be effective in Canadian jurisdictions.
Page 10
RISKS POSED BY THESE PRODUCTS ARE INCONSISTENT WITH
ONTARIANS' VALUES, AND WITH THE GOVERNMENT'S OBLIGATIONS.
The existing risk mitigation measures are incapable of addressing the threats that rodenticides pose to
the environment. Requiring rodenticides to be kept in tamper -proof bait boxes does nothing to stop
target and non -target animals from directly consuming these products and thereafter being ingested by
predators. Rodents have been shown to feed on highly toxic indoor -restricted baits and move outdoors.
Further, poisoned rodents have been found to spend more time outside of their dens during all hours of
the day and die above ground. Since rodents will disperse away from buildings and into surrounding
natural habitats, the secondary -exposure risk for predators is not acceptedly mitigated. The hazards of
glue traps are similarly indiscriminate and impossible to mitigate.
THE SOLUTION
The precautionary principle enunciated by the federal Pest Control Products Act provides that full
scientific certainty is not required to amend or cancel the registration of a product where there are
reasonable grounds to believe such action is required to alleviate a threat to the environment. It
follows that rodenticides should cease to be registered. To the contrary, despite acknowledging
that rodenticides are highly and acutely toxic compounds that pose serious threats to the health
and safety of children and non -target species, the federal government continues to register these
products, and Ontario has chosen to align its classification system with this inadequate framework
making rodenticides immediately available for sale and use upon federal registration.
Fortunately, municipalities have the authority to further restrict the use and sale of dangerous pest
control products within their jurisdiction, and have demonstrated leadership in perpetuating similar
provincial reform in the past. It's time to update our approach to animal welfare and environmental
protection for the well-being of current and future generations by (a) prohibiting the use and sale of
rodenticides and glue traps; and (b) urging the Ministry of the Environment, Conservation and Parks
(MECP) to ban all rodenticide products in Ontario without exception.
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Page 13
MUNICIPALITY OF CLARINGTON
GENERAL GOVERNMENT COMMITTEES MEETING
RESOLUTION #
DATE: October 16, 2023
MOVED BY Councillor Rang
SECONDED BY Councillor
Whereas council acknowledges that rodenticide products are unreasonably
dangerous, inhumane, and ineffective;
And whereas rodenticides are highly toxic, persistent and bio accumulative
compounds used to eliminate rodent populations by causing death by preventing
normal blood clotting, causing internal hemorrhaging, or disturbing nervous
system functions;
And whereas rodenticides pose serious threats to Ontario's wildlife (including
raptors, songbirds, coyotes, snakes, and racoons) and the environment
(including aquatic ecosystems) through primary and secondary poisoning of non.
target species, and further threaten children and pets;
And whereas predators and scavengers are at a particularly high risk of
secondary poisoning because of their dependence on rodents as a food source,
with countless cases of poisoning across Ontario in the past decade;
And whereas rodenticides are an ineffective and counterproductive means of
controlling long-term rodent populations because they fail to address the root of
infestation problems (i.e., access to food, shelter and other attractants), and kill
predators that serve as natural and chemical -free methods of pest control (e.g., a
single owl eats around 1,000 rats per year);
And whereas the existing risk mitigation measures implemented by the federal
and provincial government are incapable of adequately addressing the threats
that rodenticides pose to the environment, wildlife, and human health; and
And whereas preventative measures are the best method of vector control;
And whereas eliminating non -essential use of rodenticides is consistent with the
precautionary principle
And whereas Council wishes to enact a policy prohibiting the use of inhumane
vector control products to address public concern for the environmental wellbeing
of the community, and the health, safety and well-being of its inhabitants;
Page 14
And whereas: Council deems it desirable and in the public interest to enact an
Animal Poison Prevention Policy for protecting wildlife, pets, and people from
unreasonable adverse effects caused by rodenticide use for the purpose of:
• Eliminating inhumane methods of pest control;
• Regulating and controlling the use, purchase, and sale of rodenticides;
• Sustaining a healthy natural environment by protecting biodiversity;
• Protecting significant and sensitive natural areas;
• Protecting human health;
• Maintaining water quality; and
• Protecting fish habitat as defined in the Fisheries Act, Revised Statute of
Canada 1985.
Therefore be it resolved that Council adopts a policy banning the use of
rodenticides on all municipally owned properties, with immediate effect;
That Council directs staff to communicate this policy direction to residents and
businesses including information on the harmful impacts of rodenticides and the
availability of humane, ecologically sustainable alternatives; and
That Council incorporates humane practices in regards to pest control on all
municipal properties.
Page 15
Amendment:
MOVED BY Councillor
SECONDED BY Councillor
That the foregoing Resolution be amended by adding the following:
Page 16
LiSeptember 22, 2023
To whom it may concern,
Re: Letter of Support for Friends of Second Marsh
On behalf of Durham Region, I am pleased to have the
opportunity to show support for Friends of Second Marsh (FSM)
The Regional Municipality
and the Love the Marsh fundraising campaign.
of Durham
Office of the Regional Chair
Since 1970, FSM has been playing an important role in Durham
Region; strengthening communities through environmental
605 Rossland Road. East
stewardship and education, and connecting residents and
Level 5
visitors alike with nature in a meaningful way.
PO Box 623
Whitby, ON L1 N 6A3
Canada
Through the Love the Marsh fundraising campaign, FSM will be
g g
able to maximize the opportunities at the McLaughlin Bay Wildlife
1-800- 72- 11
1-800-372-1102
Reserve trail development will make the green space more
john.henry@durham.ca
welcoming; the addition of washrooms will greatly improve
accessibility for people of all ages; and updated signage will
durham.ca
enhance safety for visitors.
John Henry
Regional Chair and CEO
Their work contributes to creating the accessible, healthy and
vibrant communities that we strive for in Durham; delivering
valuable programs and activities, which are helping to ensure the
preservation of the Region's natural environments.
We value the work of FSM and know that donations made to this
fundraising campaign can create impactful community change for
Oshawa and Durham Region.
We hope that FSM is able to reach their initial phase fundraising
goal. We look forward to continued collaboration with FSM and
wish them success in all future endeavours.
Sincerely,
hn Hen
Regional Chair and CEO
The Regional Municipality of Durham
If you require this information in an accessible format, please contact accessibility(o)durham.ca at 1-800-372-1102 ext. 2009.
Page 17
OSHAWA
ONTARIO, CANADA
MAYOR DAN CARTER
September 26, 2023
To whom it may concern,
OFFICE OF THE MAYOR
CITY OF OSHAWA
50 CENTRE STREET SOUTH
OSHAWA, ONTARIO
L1H 3Z7
TELEPHONE (905) 436-5611
FAX (905) 436-5642
E-MAIL: mayor(a)oshawaxa
On behalf of the City of Oshawa, I am delighted to support Friends of Second
Marsh and their fundraising campaign, Love the Marsh.
For 30 years Friends of Second Marsh has done great things for the Oshawa
community and the environment. They have established many community
partnerships, engaged the public through education and stewardship initiatives
and helped the public to connect with nature in a meaningful, fun way.
Their fundraising efforts will assist in new trail developments, updating signage
and adding helpful amenities such as washrooms, viewing platforms and new
benches. These additions will help to keep future generations engaged and
increase accessibility to all.
As a community we are grateful for Friends of Second Marsh and their
contributions. We are confident that this fundraising campaign will have a positive
impact.
Yours truly,
Dan Carter
Mayor
Page 18
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GIBSON
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Thank you for taking the time to hear me out and consider my proposal to add a pipe under the
road on Concession Road 3 in Newcastle. Being a pivotal contributor in Canadian agriculture
there are many factors that cannot be controlled and have to be regulated manually, The main
hurdle as apples growers that we are facing right now is climate change and global warming.
This past season we have noticed that global warming is becoming a pattern to make it
necessary to irrigate. Without rain our trees cannot survive. This results in non production,
small rotten fruit and tree loss. This is very damaging to apple production which results in
higher prices and importing from other countries.
Climate change is a permanent issue and in effort to have a permanent resolution we find it
essential to place an irrigation system at 3238 Concession Road 3. This allows us to water our
crop when it is needed during the drought period, which improves production and removes the
variables that we cannot control. For this to happen a water source is required, which we have
at 3225 Concession Road 3. For this source to reach our location at 3238 Concession Road 3 we
will have to put in a pipe under the road from one property to the other. We have been in
contact with Bass Inc that is a very reputable company that specializes in projects similar to
ours. I have attached a rough drawing to give a visual idea of what we are considering. There
will need to be 30 meters drilled across which is the purple line. The orange and yellow lines are
utilities in the ditch that we would have to cross over or under pending depths, this is common
practice for drilling methods when around utilities. The purple square is where a pit would be,
roughly 1m x 1m x im, this is for hooking up to the pipe to pull it back under the road.
We request your support in helping us obtain a permit to fulfill our farming needs. Please feel
free to contact me with any questions and/or concerns that you may have regarding the
installation of this pipe,
Thank you,
k
Mike Gibson
Gibson Farms
905-242-0558
• 905-987-2159 • 3238 CONCESSION RD 3 NEWCASTLE, ON LIB IL9
Page 19
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Page 20
MUNICIPALITY OF CLARINGTON
GENERAL GOVERNMENT COMMITTEE
DATE: October 16, 2023
MOVED BY: Councillor Zwart
SECONDED BY: Councillor
That the delegation by Quinton Gibson, regarding a request to install a pipe under
Concession Road 3, Newcastle, be received with thanks;
That the correspondence from Mike Gibson, Gibson Farms, be received;
That the request from Gibson Farms to install the necessary irrigation pipe under
Concession Road 3, Newcastle, be approved; and
That the matter be referred to the Deputy CAO/Solicitor to prepare the appropriate
documents, including any conditions required by the Deputy CAO/Solicitor.
Page 21
Clarington Polar Bear Swim Committee
Hugh and Nancy Towie 905-259-7291 or 289-675-4229
October 3, 2023
Corporation of the Municipality of Clarington
40 Temperance St.
Bowmanville, ON L1C 3A6
Attention: Mayor Adrian Foster and Members of Council
Re: Clarington Polar Bear Swim — January 1, 2024
The annual Clarington Polar Bear Swim will again serve as a fantastic community event. Our efforts this
year will be directed towards a worthy cause related to autistic adults. The fundraising this year will be
allocated to the Hollylynn Towie Memorial Fund supporting programs for #AutismAfter18 in Durham
Region.
The Swim is organized by Hugh and Nancy Towie, parents to Hollylynn Towie, in partnership with Autism
Home Base Durham, a registered charity here in Clarington. It is a day of fun at the Newcastle
Waterfront, with participants going for a 'swim' in the icy waters of Lake Ontario on the first day of the
year.
We attract hundreds of spectators and swimmers from the areas inside as well as outside the
municipality each year and anticipate another successful event for this year. The ongoing local support
and enthusiasm will undoubtedly continue for this great community event, with past participants from
Scotland, Australia, United States as well as Nunavut, New Brunswick, Nova Scotia, and many towns
throughout the GTA and southern Ontario. For more information about the swim see the attached
poster.
Once again, we would appreciate Council's approval for the event as well as attendance by members of
Clarington Fire Hall Station #2 to ensure an Emergency Services presence at this community affair. The
on -going cooperation of both the Works and EMS departments assist in making this an extremely
successful experience for everyone year after year.
Our committee invites each of you to come to the Newcastle Beach on Monday, January 1, 2024, to
participate as a plunger or spectator.
Our entire committee wishes each of you and your families a Merry Christmas and a successful New Year
in Clarington.
Thank you for your consideration.
Sinc ely
a��
Nancy and Hugh Towie
48 Carlisle Avenue
Bowmanville, ON L1C 1W5
nancyandhugh@bell.net
Page 22
MUNICIPALITY OF CLARINGTON
GENERAL GOVERNMENT COMMITTEE
DATE: October 16, 2023
MOVED BY: Councillor Woo
SECONDED BY:
That the request for Emergency Services, Fire Hall #2, to attend the Clarington Polar
Bear Swim on January 1, 2024, in Newcastle, be approved.
Page 23
Clarftwn
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: October 16, 2023
Submitted By: Trevor Pinn, Deputy CAO/Treasurer
Reviewed By: Mary -Anne Dempster, CAO
File Number:
Report Number: FSD-038-23
By-law Number:
Resolution#:
Report Subject: 2023 Contract Awards During Summer Recess
Recommendation:
1. That Report FSD-038-23, and any related delegations or communication items, be
received for information.
Page 24
Municipality of Clarington
Report FSD-038-23
Report Overview
To report to Council on the contracts awarded during Council Recess.
1. Background
Page 2
1.1 During periods when Council is in Recess, provision has been made for the approval of
contract awards in order to continue with business as usual. Refer to Purchasing By -
Law #2021-077, Part 3 Section 61, Council Recess Procedures. During the summer
recess of 2023 there were 4 contract awards that would normally necessitate a report to
Council.
2. Comments
2.1 In accordance with Purchasing By-law #2021-077, the following contracts were awarded
during Council Recess:
PS Report#
Contract#
Description
PS-014-23
RFP2023-5
Active Transportation Master Plan &
Wayfinding System Strategy
PS-018-23
CL2023-19
Partial roof replacement at the
Bowmanville Indoor Soccer
PS-020-23
CL2023-8
Pavement Rehabilitation
PS-021-23
CL2023-26
Supply and Delivery of Two Tractors
2.2 A copy of the recommending Purchasing Services Reports for the above noted projects
are attached as Attachments.
3. Financial Considerations
Not Applicable.
Page 25
Municipality of Clarington Page 3
Report FSD-038-23
4. Concurrence
Not Applicable.
5. Conclusion
It is respectfully recommended that Council receives this report for information.
Staff Contact: Trevor Pinn, CPA,CA, Deputy CAO/Treasurer, 905-623-3379 x2602 or
tpinn@clarington.net.
Attachments:
Attachment 1 - PS-014-23 Active Transportation Master Plan & Wayfinding System Strategy
Attachment 2 - PS-018-23 Partial roof replacement at the Bowmanville Indoor Soccer
Attachment 3 - PS-020-23 Pavement Rehabilitation
Attachment 4 - PS-021-23 Supply and Delivery of Two Tractors
Interested Parties:
There are no interested parties to be notified of Council's decision.
Page 26
Attachment 1 to Report FSD-038-23
ciffftma
Report
Purchasing Services
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: PS Reports - CAO Approve Only
Report Number: Purchasing Services-014-23
Report Date: June 23, 2023
Submitted By: David Ferguson, Purchasing Manager
Reviewed By: Mary -Anne Dempster, CAO
File Number: RFP2023-5
Report Subject: Active Transportation Master Plan and Wayfinding System Strategy -
Summer Recess Procedure (Purchasina By -Law 2021-077 S.61)
Recommendations:
It is respectfully recommended to the Chief Administrative Officer the following:
1. That the proposal received from WSP Canada Inc. being the most responsive bidder
meeting all terms, conditions and specifications of RFP2023-5 be awarded the contract for
the provision of consulting services for the Active Transportation Master Plan and
Wayfinding System Strategy, as required by the Planning and Infrastructure Services
Department; and
2. That the total funds required to complete this project in the amount of $121,037.41 (Net
HST Rebate), be approved.
Page 27
Attachment 1 to Report FSD-038-23
Municipality of Clarington
Report Purchasing Services-014-23
1. Background
Page 2
1.1 The Municipality requires the assistance of a qualified firm to conduct an Active
Transportation Master Plan and Wayfinding System Strategy. The Active
Transportation Master Plan (ATMP) aims to establish an active transportation network
plan, inform policies, and develop an implementation program/schedule to support
Clarington's vision for a safe, integrated, and cohesive transportation network for all
modes of active travel including walking, cycling, and other non -motorized modes of
travel and mobility devices. The ATMP will also recognize and review the integration of
active transportation with public transit routes for the formation of a complete and
connected network.
1.2 The Wayfinding System Strategy will complement the ATMP and serve to inform and
guide active transportation users in a navigational and advisory capacity, inform
policies, encourage, and promote utilization of these features, and develop an
implementation program / schedule to complement the ATMP.
1.3 A Request for Proposal (RFP) was developed to allow the Municipality to select a
qualified Consultant with the skills, resources, and experience necessary to complete
the Active Transportation Master Plan and Wayfinding System Strategy in accordance
with the terms of reference provided by the Planning and Infrastructure Services
Department.
1.4 RFP2023-5 was issued by the Purchasing Services Division and advertised
electronically on the Municipality of Clarington's (the Municipality) website. Notification
of the availability of the document was also posted on the Ontario Public Buyers
Association's website. The RFP was structured on a three -envelope system with price
being an evaluated factor.
1.5 In view of the Summer Council Recess, authorization is requested to award the above
contract in accordance with Purchasing By -Law #2021-077, Part 2 Section 61, Council
Recess Procedures.
2. Analysis
2.1 The RFP closed April 12, 2023.
2.2 The RFP stipulated, among other things, that the proponents were to provide a
description of the Firm/Consulting team, key qualifications, firm profile, highlights of past
service and experience of team members with projects of similar size, nature, and
complexity, and demonstrate an understanding of the Municipality's requirements.
Page 28
Attachment 1 to Report FSD-038-23
Municipality of Clarington
Report Purchasing Services-014-23
Page 3
2.3 Eleven companies downloaded the document. Four proposals were received (refer to
Attachment 1) by the stipulated closing date and time. All proposals received complied
with Phase 1 - Mandatory submission requirements and were distributed to the
evaluation committee for review, evaluation and scoring.
2.4 The technical proposals were evaluated and scored independently by the members of
the evaluation committee, in accordance with the established criteria as outlined in the
RFP. The evaluation committee was comprised of three staff members from the
Planning and Infrastructure Services Department.
2.5 The evaluation committee met to review and agree upon the overall scores for each
proposal. Some of the areas on which the submissions were evaluated were as follows:
• The Proponent's understanding of the Municipality's requirements, the project
and any related issues or concerns;
• The Proponent's experience performing similar work on projects of comparable
nature, size, and scope, in a municipality of similar population size within the last
five years;
• The proposed team members and their roles and experience;
• The proposed timeline to complete the required tasks;
• A methodology describing the Proponent's project management approach, work
plan, goals, objectives, and methods of communications to be utilized to meet the
requested deadlines; and
• The proposed solution must include a detailed work plan indicating the project
method, schedule, Gantt chart, tasks and deliverables showing an estimated
overall timeline of the project.
2.6 Upon completion of the evaluation, three of the four submissions met the established
passing threshold of 80 percent for Phase 2 — Technical Submission and moved forward
to Phase 3 - Pricing. It was determined by the evaluation committee, that a presentation
from the short-listed proponents would not be required.
2.7 The pricing envelopes were opened and evaluated as prescribed in the RFP document.
2.8 Upon completion of the evaluation scoring, the recommendation is to award to the
highest ranked proponent, WSP Canada Inc.
2.9 WSP Canada Inc. has provided services to the Municipality in the past, therefore
references were not checked.
Page 29
Attachment 1 to Report FSD-038-23
Municipality of Clarington Page 4
Report Purchasing Services-014-23
3. Financial Considerations
3.1 The Municipality was successful in receiving $50,000 of federal grant funding for the
creation of the Wayfinding System Strategy through the Active Transportation Fund as
per Report #PDS-042-22 and Resolution #JC044-22.
3.2 The funding required for this project is $121,037.41 (Net HST Rebate) and is in the
approved budget allocation as provided and will be funded from the following account:
Description
Account Number
Amount
Active Transportation Master Plan
110-32-331-83459-7401
$70,000
Wayfinding System Strategy
110-32-331-83459-7401
49,850
DC Services Related to Highways
Reserve Fund
586-00-000-00000-7418
1,187
4. Concurrence
This report has been reviewed by the Director of Planning and Infrastructure Services
who concurs with the recommendations.
5. Conclusion
It is respectfully recommended that WSP Canada Inc. be awarded the contract for the
provision of the Active Transportation Master Plan and Wayfinding System Strategy in
accordance with the terms and conditions of RFP2023-5.
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379- Ext 2209 or
dferguson@clarington.net.
Attachments:
Attachment 1 — Summary of Submissions Received
Page 30
Attachment 1 to Report FSD-038-23
Municipality of Clarington
Report Purchasing Services-014-23
Attachment 1 - Summary of Submissions Received
Municipality of Clarington
Page 5
RFP2023-5 — Active Transportation Master Plan and Wayfinding
System Strategy
Bid Summary
Bidder
CIMA Canada Inc.* 11
Paradigm Transportation Solutions Ltd.*
Urban Systems and Fathom Studio
WSP Canada Inc.
Note: * Denotes Proponents who were shortlisted.
Page 31
Attachment 2 to Report FSD-038-23
clffftwn
Report
Purchasing Services
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: PS Reports - CAO Approve Only
Report Number: Purchasing Services-018-23
Report Date: July 24, 2023
Submitted By: David Ferguson, Purchasing Manager
Reviewed By: Mary -Anne Dempster, CAO
File Number: CL2023-19
Report Subject: Partial Roof Replacement — Bowmanville Indoor Soccer - Summer Recess
Procedure (Purchasina By -Law 2021-077 S.61)
Recommendations:
It is respectfully recommended to the Chief Administrative Officer the following:
That Masi Group Inc., with a total bid amount of $608,000.00 being the lowest
compliant bidder meeting all terms, conditions and specifications of tender
CL2023-19 be awarded the contract for the Partial Roof Replacement at the
Bowmanville Indoor Soccer facility (BIS) as required by the Community Services
Department;
2. That the total funds required for this project in the amount of $675,060.00, which
includes construction costs of $608,000.00 and other costs such as consulting,
contract administration and contingencies of $67,060.00 be approved.
Page 32
Attachment 2 to Report FSD-038-23
Municipality of Clarington
Report Purchasing Services-018-23
1. Background
Page 2
1.1 Tender specifications were prepared by Barry Bryan and Associates and provided by
the Community Services Department to the Purchasing Services Division, for the partial
roof replacement at the Bowmanville Indoor Soccer facility. This work is required as a
result of windstorm damage in December 2022.
1.2 Tender CL2023-19 was issued by the Purchasing Services Division and advertised on
the Municipality's website. Notification was also posted on the Ontario Public Buyers
Association's website. The Tender closed on May 29, 2023.
2. Analysis
2.1 Twenty-four plan takers downloaded the tender document. Nine bids were received in
response to the call. The submissions were reviewed by the Purchasing Services
Division (see attachment 1), and all were deemed compliant. The results were
forwarded to the Community Services Department for their consideration and review.
2.2 The Purchasing Services Division completed reference checks for the low bidder,
however the references received were unsatisfactory and the low bid was removed from
consideration and deemed non -compliant.
2.3 The Purchasing Services Division completed reference checks for the second low
bidder, Masi Group Inc. References were deemed satisfactory and provided to the
Community Services Department for consideration.
2.4 After review and analysis by the Community Services Department and the Purchasing
Services Division, it was mutually agreed that the second low compliant bidder, Masi
Group Inc., be recommended for the award of tender CL2023-19.
3. Financial Considerations
3.1 As part of the 2023 budget deliberations, $862,800 (Net HST Rebate) was approved for
the design and replacement of the roof at the Municipal Administration Centre (MAC).
Due to the storm damage and urgency to repair the roof at the Bowmanville Indoor
Soccer (BIS) facility, the Community Services Department requested that a portion of
the funds budgeted for the MAC roof replacement be re -aligned to complete the repairs
needed at BIS.
3.2 An insurance claim has been submitted to the Durham Municipal Insurance Pool (DMIP)
to off set a portion of the cost to complete the repair. The estimated reimbursable
amount for this claim is $75,293.70 (Net HST Rebate) and includes the $10,000.00
Page 33
Attachment 2 to Report FSD-038-23
Municipality of Clarington Page 3
Report Purchasing Services-018-23
deductible. The DMIP hired a contractor to assess the roof and provide them with an
estimate to replace the entire roof. It was determined that the storm damaged 23% of
the total roof area. The assessment was then used to calculate the amount that could
be recovered by the Municipality. The Municipality has requested a reconsideration as
the represented repair cost does not represent the original roof construction.
3.3 The total funds required for this contract in the amount of $675,060.00, which includes
construction costs of $608,000.00 and other costs such as consulting, contract
administration and contingencies of $67,060.00 be funded from the following account:
Description
Account Number
Amount
2023 Various Roof
Replacements
110-42-421-83687-7401
$675,060
3.4 Queries with respect to the department's needs, specifications, etc. should be referred
to the Director of Community Services.
4. Concurrence
This report has been reviewed by the Director of Community Services who concurs with
the recommendations.
5. Conclusion
It is respectfully recommended that Masi Group Inc., with a total bid price of
$608,000.00 being the low compliant bidder be awarded the contract for the Partial Roof
Replacement at the Bowmanville Indoor Soccer facility (BIS) in accordance with the
terms, conditions and specifications of tender CL2023-19.
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 ext. 2209 or
dferguson@clarington.net.
Attachments:
Attachment 1 - Summary of Bid Results
Interested Parties:
List of Interested Parties available from Department.
Page 34
Attachment 2 to Report FSD-038-23
Municipality of Clarington Page 4
Report Purchasing Services-018-23
Attachment #1
Municipality of Clarington
CL2023-19
Partial Roof Replacement at the Bowmanville Indoor Soccer
Bid Summary
Bidder
Total Bid Price
(excluding HST)
Total Bid Price
(including HST)
Masi Group Inc.
$608,000.00
$687,040.00
Stybek Roofing Ltd
626,655.00
708,120.15
Always Roofing Ltd
640,990.00
724,318.70
T.P. Crawford Ltd
691,152.87
781,002.74
Applewood Roofing & Sheet Metal
711,730.00
804,254.90
E-D Roofing Ltd
797,000.00
900,610.00
Crawford Roofing Corp
880,000.00
994,400.00
Semple Gooder Roofing Corp
996,255.48
1,125,768.69
T Hamilton & Son Roofing Inc.
Non -Compliant
Non -Compliant
Page 35
Attachment 3 to Report FSD-038-23
clffftwn
Report
Purchasing Services
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: PS Reports - CAO Approve Only
Report Number: Purchasing Services-020-23
Report Date: August 23, 2023
Submitted By: David Ferguson, Purchasing Manager
Reviewed By: Mary -Anne Dempster, CAO
File Number: CL2023-8
Report Subject: 2023 Pavement Rehabilitation - Summer Recess Procedure
(Purchasina By -Law 2021-077 S.61)
Recommendations:
It is respectfully recommended to the Chief Administrative Officer the following:
That D. Crupi & Sons Ltd. with a bid amount of $1,241,348.77 (Net HST Rebate)
being the lowest bidder meeting all terms, conditions and specifications of tender
CL2023-8 be awarded the contract for the 2023 pavement Rehabilitation work as
required by the Planning and Infrastructure Services Department; and
2. That the total estimated funds required for this project in the amount of
$1,424,300.00 (Net HST Rebate) which includes construction costs of
$1,241,348.77 (Net HST Rebate) and other related costs such as geotechnical
investigation, material testing, contingency in the amount of $182,951.22 (Net HST
Rebate) be approved.
Page 36
Attachment 3 to Report FSD-038-23
Municipality of Clarington Page 2
Report Purchasing Services-020-23
1. Background
1.1 Tender specifications for pavement rehabilitation work were provided by the Planning
and Infrastructure Services Department to the Purchasing Services Division.
1.2 The pavement rehabilitation work for the tender included the following:
• removal and replacement of surface asphalt and base asphalt (where required),
• concrete curb and gutter removal and replacement,
• structure adjustments,
• pavement line painting, and
• associated restoration.
1.3 The surface asphalt work included the following:
• placement of final lift of asphalt,
• base asphalt repairs (where required),
• concrete curb installation at catch basins,
• structure adjustments,
• pavement line painting, and
• associated restoration.
1.4 CL2023-8 was issued by the Purchasing Services Division and advertised on the
Municipality's website. A notification was also posted on the Ontario Public Buyers
Association's website. The tender closed on August 3, 2023.
1.5 In view of the Summer Council Recess, authorization is requested to award the above
contract in accordance with Purchasing By -Law #2021-077, Part 2 Section 61, Council
Recess Procedures.
2. Analysis
2.1 Seventeen companies downloaded the tender document. Three submissions were
received, and all were deemed compliant.
2.2 The results were forwarded to the Planning and Infrastructure Services Department for
review and consideration.
Page 37
Attachment 3 to Report FSD-038-23
Municipality of Clarington Page 3
Report Purchasing Services-020-23
2.3 After review and analysis by the Planning and Infrastructure Services Department and
the Purchasing Services Division, it was mutually agreed that the low, compliant bidder,
D. Crupi & Sons Ltd. be recommended for award of tender CL2023-8. No reference
checks were completed for D. Crupi & Sons Ltd. as they have performed work for the
Municipality in the past and their work has been satisfactory.
3. Financial Considerations
3.1 The total estimated funds for this project in the amount of $1,424,300.00 (Net HST
Rebate) which includes construction costs of $1,241,348.77 (Net HST Rebate) and
other related costs such as geotechnical investigation, material testing, contingency in
the amount of $182,951.22 (Net HST Rebate) is included in the approved Capital
Budget and be funded from the following account:
Description
Account Number
Amount
Pavement Rehabilitation
110-50-330-83212-7401
$328,000
Prospect Street Reconstruction
110-32-330-83242-7401
134,611
CCBF — 2022 Pavement Rehab
110-32-330-83242-7401
39,389
Funding
O'Dell Street Reconstruction
110-50-330-83414-7401
91,000
CCBF — 2022 Pavement Rehab
110-50-330-83414-7401
13,600
Funding
Lambs Lane Reconstruction
110-32-330-83445-7401
135,400
North Scugog Court
110-32-330-83358-7401
59,500
Development Charge — Roads and
110-32-330-83358-7401)
20,520
Related
Municipal Capital Works Reserve
110-32-330-83358-7401
2,280
Fund
Green Road Roundabout
110-50-330-83276-7401
72,450
Development Charge — Roads and
110-50-330-83276-7401
84,150
Related
Page 38
Attachment 3 to Report FSD-038-23
Municipality of Clarington
Report Purchasing Services-020-23
Page 4
Description
Account Number
Amount
Port Darlington / East Shore Drive
110-32-330-83442-7401
140,928
Extension
Development Charge — Roads and
110-32-330-83442-7401
35,272
Related
Alexander Boulevard / Liberty Place
110-32-330-83451-7401
34,151
Reconstruction
CCBF — 2022 Pavement Rehab
110-32-330-83451-7401
29,149
Funding
Rudell Road (Region of Durham
110-50-330-83212-7402
203,900
Recovery)
3.2 Contract administration and construction inspection services will be completed internally
by Planning and Infrastructure Services Staff for this project.
3.3 Queries with respect to the departments needs, specifications, etc., should be referred
to the Director of Planning and Infrastructure Services.
4. Concurrence
This report has been reviewed by the Director of Planning and Infrastructure Services
who concurs with the recommendations.
5. Conclusion
It is respectfully recommended that D. Crupi & Sons Ltd. with a bid amount of
$1,241,348.77 (Net HST Rebate) being the lowest bidder meeting all terms, conditions
and specifications of tender CL2023-8 be awarded the contract for the 2023 pavement
Rehabilitation work as required by the Planning and Infrastructure Services Department.
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 ext. 2209 or
dferguson@clarington.net.
Attachments:
Attachment 1 — Bid Summary
Page 39
Attachment 3 to Report FSD-038-23
Municipality of Clarington
Report Purchasinq Services-020-23
Page 5
Attachment #1 — to Report Purchasing Services-020-23
Municipality of Clarington
CL2023-8
2023 Pavement Rehabilitation
Bid Summary
Bidder
Total Bid
(Including HST)
Total Bid
(Net HST Rebate)
D. Crupi & Sons Limited
$1,378,463.16
$1,241,348.77
Green Infrastructure Partners Inc.
$1,511,370.03
$1,361,035.52
IPAC Paving
$1,513,044.97
$1,362,543.86
Page 40
Attachment 4 to Report FSD-038-23
clffftwn
Report
Purchasing Services
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: PS Reports - CAO Approve Only
Report Number: Purchasing Services-021-23
Report Date: August 23, 2023
Submitted By: David Ferguson, Purchasing Manager
Reviewed By: Mary -Anne Dempster, CAO
File Number: CL2023-26
Report Subject: Supply and Delivery of Two Tractors — Summer Recess Procedure
(Purchasina By -Law 2021-077 S.61)
Recommendations:
It is respectfully recommended to the Chief Administrative Officer the following:
1. That Green Tractors Inc. with a bid amount of $699,675.23 (Net HST) being the
low, compliant bidder meeting all terms, conditions and specifications of CL2023-
26 be awarded the contract for the Supply and Delivery of Two Tractors; and
2. That the total estimated funds required for this project in the amount of $703,675
(Net HST) include $699,675.23 (Net HST) for the two new tractors and other
costs such as radios, GPS units and Clarington decal lettering and striping in the
amount of $4,000 (Net HST) be approved.
Page 41
Attachment 4 to Report FSD-038-23
Municipality of Clarington
Report Purchasing Services-021-23
1. Background
Page 2
1.1 Tender specifications for the supply and delivery of two tractors were prepared by the
Public Works Department and provided to the Purchasing Services Division. One tractor
has a plow mount and 60" side rotary mower and the other tractor has a horst plow
mount with a rear stow side boom mower.
1.2 CL2023-26 was issued by the Purchasing Services Division and advertised on the
Municipality's website. Notification was also posted on the Ontario Public Buyers
Association's website. The tender closed on July 7, 2023.
1.3 In view of the Summer Council Recess, authorization is requested to award the above
contract in accordance with Purchasing By -Law #2021-077, Part 2 Section 61, Council
Recess Procedures.
2. Analysis
2.1 Two submissions were received and deemed compliant (see Attachment 1).
2.2 Bidders were able to bid on one or both tractors. There was also the option for Bidders
to provide a trade-in credit for a 2012 tractor with horst plow mount and side deck rotary
mower.
2.3 After review and analysis by the Public Works Department and the Purchasing Services
Division, the low bidder for both tractors, including trade-in credit, was Green Tractors
Inc. It was mutually agreed that the low, compliant bidder, Green Tractors Inc. be
recommended for award of the supply and delivery of two tractors for tender CL2023-
26.
3. Financial Considerations
3.1 The total estimated cost for the two tractors and other associated costs exceeds the
allocated budget by $52,675 (Net HST). The bid included a trade-in credit in the amount
of $50,880 (Net HST). The additional funds required for the two new tractors will be
funded through the trade-in credit and the remaining amount of $1,795 (Net HST
Rebate) will be funded from the Operations Equipment Reserve Fund. The total
estimated funds required for the project in the amount of $703,675 (Net HST) include
$699,675.23 (Net HST) for the two new tractors and other costs such as radios, GPS
units and Clarington decal lettering and striping in the amount of $4,000 (Net HST) is in
the approved budget allocation as provided and will be funded from the following
account:
Page 42
Attachment 4 to Report FSD-038-23
Municipality of Clarington
Report Purchasinq Services-021-23
Page 3
Description
Account Number
Amount
2023 Fleet New Roads
110-36-388-83643-7401
$388,000
2023 Fleet Replacement Roads
110-36-388-83642-7401
263,000
Operations Equipment Reserve Fund
110-36-388-83642-7401
1,795
3.2 Queries with respect to the departments needs, specifications, etc., should be referred
to the Director of Public Works.
4. Concurrence
This report has been reviewed by the Director of Public Works who concurs with the
recommendations.
5. Conclusion
It is respectfully recommended that Green Tractors Inc. with a bid amount of
$699,675.23 (Net HST Rebate) being the lowest bidder meeting all terms, conditions
and specifications of tender CL2023-26 be awarded the contract for the supply and
delivery of two tractors as required by the Public Works Department.
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 ext. 2209 or
dferguson@clarington.net.
Attachments:
Attachment 1 — Bid Summary
Page 43
Attachment 4 to Report FSD-038-23
Municipality of Clarington
Report Purchasing Services-021-23
Municipality of Clarington
Summary of Bid Results
Tender CL2023-26
Supply and Delivery of Two Tractors
Page 4
Bidder Total Bid
(Net HST)
Green Tractors Inc. $699,675.23
Bob Mark New Holland 739,795.20
11
Bidders could bid on one or both tractors. There was the option for Bidders to offer a trade-in
credit for a 2012 tractor. The Total Bid does not include the trade-in credit.
Page 44
Clarftwn
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: October 16, 2023 Report Number: FSD-039-23
Submitted By: Trevor Pinn, Deputy CAO/Treasurer
Reviewed By: Mary -Anne Dempster, CAO Resolution#:
File Number: CL2023-5 By-law Number:
Report Subject: Brown Street Reconstruction
Recommendations:
1. That Report FSD-039-23 be received;
2. That Broz Excavating Inc. with a total bid amount of $1,992,226.67 (Net HST
Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of tender CL2023-5 be awarded the contract for Brown Street
Reconstruction as required by the Planning and Infrastructure Services Department;
3. That the total funds required for this project in the amount of $2,532,900 (Net HST
Rebate) which includes construction costs of $1,992,226.67 (Net HST Rebate) and
other related costs such as topographic survey, detailed design, subsurface utility
investigation, geotechnical investigation, utility relocations, (Bell and Elexicon),
material testing, inspection, contract administration, and contingencies of
$540,673.33 (Net HST Rebate) is included in the approved 2021/2022 Capital
Budget; and
4. That all interested parties listed in Report FSD-039-23, and any delegations be
advised of Council's decision.
Page 45
Municipality of Clarington
Report FSD-039-23
Page 2
Report Overview
To request authorization from Council to award CL2023-5 for Brown Street Reconstruction.
1. Background
1.1 Tender specifications and drawings were prepared by the Planning and Infrastructure
Services Department's Infrastructure Division. The scope of work includes:
• Reconstruction of Brown Street, including new curb and asphalt boulevard, storm
sewer construction, watermain removal and replacement, sub -drain installation,
sidewalk removal and replacement for servicing installation, removal and
reinstatement of road structure, streetlighting upgrades, driveway aprons, and
general restoration.
Reconstruction of Albert Street, including new curb and sidewalk, watermain
installation, removal and reinstatement of road structure, driveway aprons and
general restoration.
Reconstruction of Victoria Street, including storm sewer construction, watermain
removal and replacement, sub -drain installation, removal and reinstatement of
road structure, driveway aprons, sections of sidewalk and general restoration.
1.2 Tender CL2023-5 was issued by the Purchasing Services Division and advertised
electronically on the Municipality's website. Notification of the availability of the
document was also posted on the Ontario Public Buyers Association's website.
1.3 Thirty-one (31) companies downloaded the tender document.
2. Analysis
2.1 The tender closed on September 12, 2023.
2.2 Six (6) submissions were received.
2.3 All submissions have been deemed compliant and were forwarded to the Planning and
Infrastructure Services Department for review and consideration.
2.4 References were not checked for the low -compliant bidder Broz Excavating Inc. as the
Municipality has worked with this company in the past, and their work was satisfactory.
2.5 Based on the review by the Planning and Infrastructure Services Department and the
Purchasing Services Division, it was mutually agreed that Broz Excavating Inc. be
recommended for award of this project.
Page 46
Municipality of Clarington
Report FSD-039-23
3. Financial Considerations
Page 3
3.1 The total funds required for this project in the amount of $2,532,900 (Net HST Rebate),
which includes construction costs of $1,992,226.67 (Net HST Rebate), and other related
costs such as topographic survey, detailed design, subsurface utility investigation,
geotechnical investigation, utility relocations, (Bell and Elexicon), material testing,
inspection, and contract administration, and contingencies of $540,673.33 (Net HST
Rebate) is included in the approved Capital Budget and will be funded from the
following accounts:
Description
Account Number
Amount
Brown Street Reconstruction
110-32-330-83457-7401
$1,319,000
Pavement Rehabilitation
110-50-330-83212-7401
397,400
Region of Durham Recovery
110-32-330-83457-7402
816,500
3.2 Queries with respect to the department's needs, specifications, etc., should be referred
to the Director of Planning and Infrastructure Services.
4. Concurrence
This report has been reviewed by the Director of Planning and Infrastructure Services
who concurs with the recommendations.
5. Conclusion
It is respectfully recommended that Broz Excavating Inc. with a total bid amount of
$1,992,226.67 (Net HST Rebate), being the low compliant bidder, be awarded the
contract for Brown Street Reconstruction in accordance with the terms, conditions, and
specifications of Tender CL2023-5.
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379, Ext. 2209 or
dferguson@clarington.net.
Attachments:
Attachment 1 — Bid Summary
Interested Parties:
List of Interested Parties available from Department.
Page 47
Municipality of Clarington
Report FSD-039-23
Page 4
Attachment 1 to Report FSD-039-23 — Bid Summary
Municipality of Clarington
CL2023-5
Brown Street Reconstruction
Bidder
Total Bid
(Including HST)
Total Bid
(Net HST Rebate)
Broz Excavating Inc.
$2,212,280.01
$1,992,226.67
Hard -Co Construction Ltd.
2,469,580.30
2,223,933.55
Nick Carchidi Excavating Ltd.
2,660,527.37
2,395,887.30
Primrose Contracting Ltd.
2,822,002.22
2,541,300.41
Dufferin Construction Company
3,480,796.64
3,134,565.19
Elirpa Construction & Materials Ltd.
3,715,661.54
3,346,068.30
Clarftwn
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: October 16, 2023 Report Number: LGS-027-23
Submitted By: Rob Maciver, Deputy CAO/Solicitor
Reviewed By: Mary -Anne Dempster, CAO Resolution#:
File Number: By-law Number:
Report Subject: Health Benefit Program 2023 Renewal to November 1, 2024
Recommendations:
1. That Report LGS-027-23 and any related communication items, be received;
2. That the Health Benefit Program be renewed with Sun Life to November 1, 2024, at
an overall increase of 5.7%; and
3. That the Clarington Public Library, Museums & Archives be advised of the renewal
program, and that they continue to be invoiced for their portion of the benefit
program as applicable; and
4. That the Deputy CAO/Solicitor, in consultation with the Chief Administrative Officer,
be authorized to approve administrative agreements as required for the current and
future benefit renewals, subject to satisfactory service and acceptable terms with the
benefit provider(s).
Page 49
Municipality of Clarington
Report LGS-027-23
Report Overview
Page 2
The annual renewal of the Health Benefit Program is presented for approval at an overall
rate increase of 5.7% for the period of November 1, 2023, to November 1, 2024. In addition,
this Report seeks approval to authorize the Deputy CAO/Solicitor, in consultation with the
Chief Administrative Officer, to approve the administrative agreements for the current and
future benefit renewals with the benefit provider(s), subject to satisfactory service and
acceptable terms.
1. Background
Existing Program for Health Benefits
1.1 The Extended Health (EHC) and Dental Benefits program with Sun Life remains under
an Administrative Services Only (ASO) funding formula. The non-ASO benefits which
include Life Insurance, Long Term Disability (LTD) and Accidental Death &
Dismemberment (AD&D) continue under the traditional funding formula.
Mosey and Mosey — Benefit Consultant
1.2 Mosey and Mosey is a leading benefit consultant in the municipal sector. In 2009 they
partnered with Local Authority Services (LAS), a multi -employer consortium to allow
individual municipalities to achieve reduced benefit costs through the increased
purchasing power of the overall group. There are currently over 34 municipalities
participating in this program.
1.3 Since 2019, the Municipality of Clarington has partnered with Mosey and Mosey in the
Local Authority Services (LAS).
2. The 2024 Program Renewal
2024 Rates and Overall Impact
2.1 Mosey and Mosey has undertaken negotiations with Sun Life to reduce the proposed
benefit program rate increase from 15.0% to 5.7%. The 2022 — 2023 annual renewal
was 7.9%.
2.2 The overall rate increase is impacted by increases to AD&D and claims experience with
Extended Health and Dental benefits. There is no change to Life Insurance and Long -
Term Disability (LTD) premiums.
Page 50
Municipality of Clarington
Report LGS-027-23
3. Financial Considerations
Page 3
3.1 The Municipality has established the ASO Benefits Reserve Fund which can be used to
fund fluctuations in actual benefits and stabilize the tax impacts of health benefit costs.
3.2 At January 1, 2023 the opening balance in the ASO Benefits Reserve Fund is
approximately $1.5 million. This balance consists of returned premiums resulting from
surpluses in our claims history and would be used to fund any deficits to the plan.
4. Future Benefit Annual Renewals
4.1 In 2008 and 2012 Council provided authorization to the former Director of Corporate
Services to authorize annual benefit renewals provided the renewals were subject to
satisfactory service and the terms of the renewal were acceptable; meaning the change
in rates were in line with claims experience and general market conditions.
4.2 Since 2019 the annual renewals have been brought to Council for approval to
demonstrate the benefit of Mosey and Mosey's involvement, through the LAS program.
4.3 The last time the Municipality went to market was in 2016 resulting in a carrier change
to SunLife from Great West Life. Insurance costs to the Municipality are based on the
group's claims experience. When going to market insurance companies may discount
the first year to incent a change of carrier. In future years, based on claims experience
costs may rise at a higher -than -average number to reflect the true claims experience.
Therefore, in the long run the Municipality sees higher volatility in rates but no
significant savings in the long run as costs are based on claims. Therefore, frequent
change in providers is not recommended.
4.4 The partnership with Mosey and Mosey provides oversight of the benefit plan, offsetting
the need to have the benefit plan tested in the market. They regularly review the plan to
ensure that fees are in line with the market and as part of the LAS program our
experience is rated over the entire LAS group versus solely the Municipality, mitigating
the overall risk.
4.5 The Municipality is obligated to provide benefits to employees under the provisions of
existing employment contracts and collective agreements, as approved by Council. The
Municipality is required to provide the same type and level of benefits currently in place
and those negotiated in future rounds of bargaining.
4.6 Providing authorization to the Deputy CAO/Solicitor, in consultation with the Chief
Administrative Officer, to approve the annual renewals that are negotiated on our behalf
by Mosey and Mosey improves efficiency ensuring timely authorization of the
Page 51
Municipality of Clarington
Report LGS-027-23
Page 4
administrative agreements for the benefit program renewals and reduces administrative
reporting to Council.
5. Concurrence
5.1 This report has been reviewed and contributed to, by the Deputy CAO/Treasurer who
concurs with the recommendations.
6. Conclusion
6.1 It is respectfully recommended that the renewal of the Health Benefit Program be
renewed with an overall 5.7% increase and that the Deputy CAO/Solicitor, in
consultation with the Chief Administrative Officer, be authorized to approve
administrative agreements with the benefit provider(s) for future renewals.
Staff Contact:
Lisa Wheller, Human Resources Manager, 905-623-3379 ext 2205 or Iwheller(c)_clarington.net
Kerri McMullen, Compensation & Benefits Supervisor, 905-623-3379 ext 2206 or
kmcmullen(a_clarington.net
Attachments:
Attachment 1 — Mosey and Mosey Monthly Renewal Rates and Cost Summary
Interested Parties:
The following interested parties will be notified of Council's decision:
The Clarington Public Library, Museums & Archives
Page 52
Attachment 1 to Report LGS-027-23
Mosey and Mosey Monthly Renewal Rates and Cost Summary
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
All Divisions Combined
Basic Life Insurance
Lives &
Volumes
103,670,500
$
Cost
Monthly
Premium
27,475.63
Renewal Costs
Monthly
Premium
%
Adi•
$
NegotiatedBenefit
Renewal Costs
Monthly
Premium
27,475.63
%
Adi'
0.0%
$ 27,475.63 0.0%
Supplemental Life Insurance
16,237,000
1,867.26
1,867.26
0.0%
1,867.26
0.0%
Dependent Life
370
2,801.25
2,801.25
0.0%
2,801.25
0.0%
AD&D
88,892,500
1,688.96
1,955.64
15.8%
1,866.74
10.5%
Long Term Disability
1,925,565
84,126.71
96,744.82
15.0%
84,126.71
0.0%
Extended Health Care
Single
74
11,143.10
12,926.08
12,145.95
Couple
128
40,943.97
47,495.21
44,629.20
Family
249
99,364.24
115,262.55
16.0%
108,307.83
9.0%
Dental
Single
74
5,342.11
6,357.15
5,742.59
Couple
128
18,606.13
22,141.55
20,001.66
Family
249
56,732.60
67,512.20
19.0%
60,987.69
7.5%
TOTAL MONTHLY PREMIUM
$
350,091.96
$
402,539.34
$
369,952.51
TOTAL MONTHLY COST INCLUDING
PST
$
378,099.32
$
434,742.49
$
399,548.71
TOTAL ANNUAL COST - ALL BENEFITS
$
4,537,191.84
$
5,216,909.88
$
4,794,584.52
Variance To Current Cost
$
679,718.04
15.0%
$
257,392.68
5.7%
Mosey And Mosey Benefit Plan Consultants Page 53 Page 1 of 7
HNICQRE
(*.
NDERGROUND INC.
July 17, 2023
Re: D2021— 43 - Request for Noise bylaw Exemption — Detail of work
To Clerk,
This document is intended as Technicore' s request for a noise bylaw exemption for the underground
construction of 1800mm sanitary sewer through microtunnelling method. Our intent is to complete the
work from the hours of 7:00am Monday to Sunday 7:00am. This would allow us to reduce overall
project duration by approximately 3 months.
Work would be split into a total of 14 shifts. Each shift would be from 7:00am to 7:00pm & then 7:00pm
to 7:00am @ 6 times a week. Proposed timelines would be between July 24, 2023, to December 31,
2023.
Based on our past project experience and noise & vibration studies completed during our mining
operations, quantitative noise levels ranged from 70-80 dBA in very busy intersections during the day
while at nighttime, noise levels ranged from 60-70 dBA.
It should be noted that baseline noise readings, prior to construction work, were also noted at similar
levels.
The main noise producing activities are described below. Our intent is to minimize noise generating
activities during night shift to reduce overall impact to neighbouring stake holders.
Detail of work:
Please note that there are two "mining shafts" intended on this project & are labeled as Shaft 14 & Shaft
17.
Morning Shift (7:00am to 7:00pm)
At daytime mining operations are as follow,
1.
Crane operation
2.
Separation plant operation
3.
Installation of pipes
4.
Hauling pipes and excavated soil
5.
Site deliveries (if needed)
6.
Management team site visits.
Night Shift (7:00pm to 7:00am)
At nighttime mining operations are as follow,
1. Crane operation
2. Separation plant operation
3. Installation of pipes.
No Hauling, No site deliveries, and No site visits
(if not necessary).
102 Bales Drive East, P.O. Box 93089, Newmarket, Ontario L3Y 8K3
Tel: 905-898-4889Fgg@C5,1398-2822
HNICQRE
(*.
NDERGROUND INC.
Feel free to reach out for any questions or concerns.
Sincerely,
Muhammad Os Tan Mughees, PMP, EIT
Technicore Underground Inc.
Enclosed:
• Durham Region support letter
• Site layouts (SH/MH14 & SH/MH17)/Key maps
102 Bales Drive East, P.O. Box 93089, Newmarket, Ontario L3Y 81<3
Tel: 905-898-4889pgg@0,5598-2822
Wednesday July 12, 2023
oi
Municipality of Clarington
40 Temperance St.
Bowmanville, ON L1 C 3A6
The Regional
Municipality of
Attention Clarington Council,
Durham
Works Department
The Region of Durham is currently constructing a new sanitary trunk sewer
and watermain on Baseline Rd. west of Courtice Road, north on Trulls to
605 Rossland Rd. E.
Bloor. The project is on track to be approximately six months behind schedule
Level 5
at this point. We are aware that Pachino and Technicore are seeking a noise
PO Box 623
exemption to be able to proceed with 24 hour tunnelling to get the project
Whitby, ON L1 N
caught up. It would be a great benefit to local businesses and residents to
6A3
Canada
allow the exemption for the project to be expedited. The project was originally
905-668-7711
scheduled to be completed in December 2023 but it is now being forecast to
1-800-372-1102
complete in the spring or early summer of 2024 unless we can fast track the
Fax: 905-668-2051
tunnelling. It would benefit the community greatly to allow the noise exemption
durham.ca
so the project could be shortened in duration to hopefully complete the project
months sooner. The community and businesses have been inconvenienced
for one year already and if the contractor is unable to obtain the exemption it
could be another year before we are completed.
Best regards,
Ron Morissette, C.E.T.
Contract Supervisor Works Construction
The Regional Municipality of Durham
If you require this information in an accessible format, please contact 1-800-372-1102 ext. 3824
Page 56
RECEIVING HAFT (TEMPORARY
ROAD WIDE NG AROUND SHAFT)
SHAF
FOR MICROTUNNEL
OPERATIONS AND MH 14 (ROAD
IS CO PLFTFI V RI nCKED) — — —
RECEIVIN�NNELING
SHAFT AND MH 12
(ENSURE TRUS ROAD AND CIGAS
ROAD INERSECTION IS OPEN
DURING T ACTIVITIES)
II
AREA 1
1 CO
NECT TO
• LOCATION: BASELINE ROAD FROM COURTICE ROAD TO TRULLS ROAD AND TRULLS ROAD
1 EX.
1
1
WATERMAIN
FROM BASELINE ROAD TO CIGAS ROAD (5+150)
• REFER TO SHEET 6 FOR FURTHER DETAILS ON CONSTRUCTION AND STAGING WITHIN THIS
1
AREA.
ASHA
TO INSTALL MH 17
j
AREA 2
1
• LOCATION: TRULLS ROAD (5+750) TO CIGAS ROAD (5+150)
1
DESCRIPTION OF WORK:
1
o CONSTRUCT SANITARY LAUNCHING SHAFT TO REQUIRED DEPTH AND RECEIVING SHAFT
SOUTH OF CIGAS ROAD
o INSTALL 1800mm SANITARY TRUNK SEWER BY MICROTUNNEL
o INSTALL 300mm WATERMAIN BY OPEN —CUT
J1
1
o INSTALL 400mm WATERMAIN INSIDE 1200mm CASING UNDER CP RAIL TRACKS.
o CONSTRUCT MH14 AND MH15 AND INSTALL VORTEX DROP STRUCTURE IN MH14.
-
o INSTALL SHAFTS TO INSTALL MH13 AND 450mm STUBS.
AREA 3
• LOCATION: TRULLS ROAD (5+750) TO BLOOR STREET (6+800)
• DESCRIPTION OF WORK:
o CONSTRUCT SANITARY LAUNCHING SHAFT AND RECEIVING SHAFT SOUTH OF BLOOR STREET
o INSTALL 1800mm SANITARY TRUNK SEWER BY MICROTUNNEL FROM LAUNCHING SHAFT
(5+640) TO RECEIVING SHAFT AT BLOOR STREET
o INSTALL 300mm WATERMAIN BY OPEN —CUT
o INSTALL SHAFTS TO INSTALL MH16, MH 17, 450mm AND 600mm STUBS (INCLUDING
450mm AND 600mm STUBS FOR MH 14).
�? NOTE: TEMPORARY ROAD WIDENING REQUIRED FOR AROUND RECEIVING SHAFT AT BLOOR
SHAFT TO I
STREET. SEE DRAWING DT-08 FOR DETAILS.
STALL MH 16 Gt
�9 CONSTRUCTION SCHEDULING REQUIREMENTS/RESTRICTIONS
W 1. INSTALLATION OF 300mm WATERMAIN (INCLUDING ALL VALVES AND HYDRANTS) FROM BLOOR TO 6+689, SHALL BE
COMPLETED PRIOR TO ANY OTHER CONSTRUCTION. THE CONTRACTOR SHALL ALSO PRESSURE TEST AND CHLORINATE THIS
C
OCA REGULATED LIMIT SECTION OF PROPOSED WATERMAIN, AND COMPLETE CONNECTION AT THE BLOOR STREET PRIOR TO ANY OTHER
CONSTRUCTION. SEE NOTE 3.
2. THE CONTRACTOR SHALL BE AWARE OF PROPOSED MTO BRIDGE WORK AT HIGHWAY 401 AND COURTICE ROAD THAT MAY
IMPACT ACCESS TO THE PROJECT SITE. MTO PROJECT TO COMMENCE IN JANUARY 2023.
3. THE CONTRACTOR SHALL NOTE THAT TRAFFIC SIGNALS WILL BE INSTALLED AT TRULLS ROAD AND BLOOR STREET (BY
OTHERS). THE CONTRACTOR SHALL PROVIDE THE REGION, OR THEIR CONTRACTOR ACCESS TO INSTALL THE TRAFFIC
F SIGNALS.
WORKING E
SEMENT w 4. MICROTUNNEL FROM LAUNCHING SHAFT TO BLOOR STREET SHALL OCCUR PRIOR TO MICROTUNNEL FROM LAUNCHING SHAFT
TUNNE
:3FOR
ING TO CIGAS STREET. OPEN —CUT CONSTRUCTION ALONG BASELINE ROAD MAY BE COMPLETED AT THE SAME TIME AS
0
OPERATION
MICROTUNNEL OPERATIONS.
5. INSTALLATION OF CONCRETE BOX CULVERT AT 1+180 SHALL BE INSTALLED AND OPERATIONAL PRIOR TO COMPLETING
— — — — — — — — — — — — — — — THE SANITARY AND WATERMAIN CROSSING OF THE EXISTING TWIN 900m m CULVERTS AT 1+213. REFER TO
_ _ _
—
_ _ _ _ _ _ _ _ DRAWING DT-01 FOR DETAILS.
_
— — —
_ _ _ _ _
6. RECEIVING SHAFT AT TRULLS ROAD AND SLOOP STREET SHALL BE DECOMMISSIONED (CUT TO BELOW GRADE AND
---�
BACKFILLED) AND AREA TO BE RESTORED (INCLUDING TEMPORARY ROAD WIDENING) TO EXISTING CONDITION OR BETTER,
PRIOR TO START OF CONSTRUCTION OF RECEIVING SHAFT AT TRULLS ROAD AND CIGAS ROAD.
7. MICROTUNNEL FOR WATERMAIN CROSSING UNDER CP RAIL CANNOT OCCUR SIMULTANEOUSLY AS MICROTUNNEL FOR SANITARY
SEWER CROSSING UNDER CP RAIL. NO MICROTUNNELING WITHIN CP RAIL R.O.W. ALLOWED BETWEEN JANUARY 1—MARCH 31
SHAFT TO IN
TALL MH 13 IN ANY YEAR.
8. CONSTRUCTION OF SHAFTS FOR MH 16, MH 17 AND OPEN —CUT OF 450mm STUBS SHALL BE COMPLETED AFTER
MICROTUNNELING LAUNCHING SHAFT HAS BEEN FULLY DECOMMISSIONED AND INSTALLATION OF MH14, MH15 AND VORTEX
DROP STRUCTURE HAS BEEN COMPLETED. THE 450mm STUBS AT EACH MAINTENANCE HOLE SHALL BE COMPLETED ONE AT
A TIME. ANY DEVIATION FROM THIS, WILL REQUIRE THE CONTRACTOR TO COORDINATE AND OBTAIN A CATEGORY 3 PERMIT
TO TAKE WATER (PTTW). THE CONTRACTOR IS RESPONSIBLE FOR ALL COSTS AND RISKS FOR OBTAINING THE CATEGORY 3
EVILLE sus. PTTW.
G
169.31 BELL
a0
RAILWpy
MILE
�P
r
CONNECT T EX.
SANITARY S ER Z
BAS INE RQAQD
TIT ALONG
NE ROAD.
CONNECT TO
. WATERMAIN
NOTES
1. SEE DRAWING DT-08 FOR DETAILS ON TUNNELING
SHAFT WORKING AREAS AND DRAWING DT-09 FOR
EASEMENT DETAILS.
2. BASELINE ROAD SHALL BE CLOSED, WITH LOCAL
ACCESS ONLY FOR WORK IN AREA 1 UNTIL
NOVEMBER 25, 2022.
3. TRULLS ROAD SHALL BE CLOSED, WITH LOCAL
ACCESS ONLY FOR WORK IN AREAS 2 AND 3 UNTIL
OCTOBER 25, 2023.
4. CONTRACTOR SHALL ENSURE IN CONSTRUCTION
AREAS, THAT PROPERTY OWNERS ARE ABLE TO
ACCESS PROPERTIES AT ALL TIMES. CONTRACTOR
SHALL SCHEDULE CONSTRUCTION WORKS
ACCORDINGLY.
5. CONTRACTOR SHALL INSTALL AND MAINTAIN ALL
TEMPORARY SIGNAGE AND CONTROLS AS PER OTM
BOOK 7. CONTRACTOR SHALL PROVIDE REGION OF
DURHAM STAFF WITH TRAFFIC CONTROL PLANS FOR
REVIEW AND APPROVAL PRIOR TO START OF
CONSTRUCTION.
NO. I DATE I NAME I REVISIONS
LOCATION APPROVAL
MUNICIPALITY OF CLARINGTON
UTILITIES VERIFIED
HYDRO ONE OCTOBER 2018 VERIDIAN OCTOBER 2018
BELL CANADA JANUARY 2019 ALL STREAM OCTOBER 2018
ENBRIDGE OCTOBER 2018 ROGERS NOVEMBER 2018
CONTRACTOR TO BE RESPONSIBLE FOR LOCATION OF ALL EXISTING
U/G & OVERHEAD UTILITIES. VARIOUS UTILITIES REQUIRE ADVANCE
NOTICE PRIOR TO DIGGING, FOR STAKE OUT.
THE REGION ASSUMES NO RESPONSIBILITY FOR THE ACCURACY OF
THE LOCATION OF EXISTING UTILITIES AS INDICATED ON THIS DRAWING.
(\ SURVEY DATA DATE
7 I 4P0
9 SCALE
1:5000
W
3 C.G. STEP EN o im wom
100 Commerce Valley Dnve Wesi Dec. 03, 202
Thornhill, ON, 'T OA1
Telephone: (905) 882-1100
fax: 905 882-7300 woo
Web" w05 P.com
DRAWN: B.N. DATE: 2021 12 03
DESIGN: B.N. DATE: 2021 12 03
CHECKED: C.G.S. DATE: 2021 12 03
APPROVED: C.G.S. DATE: 2021 12 03
THE REGIONAL MUNICIPALITY
OF DURHAM
WORKS DEPARTMENT
WHITEY ONTARIO
COURTICE TRUNK SANITARY SEWER AND WATERMAIN
PHASE 3
CONSTRUCTION STAGING (1)
CONCESSION I REG. RD. NO. I AREA MUNICIPALOY
CLARINGTON
DRAWING NUMBER CONTRACT NUMBER SHEET NUMBER
STG-02 D2021-43 5 OF 66
Page 57
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SHAFT/MH - 12-L
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-PROP. 1800mm SANITARY
PROPERTY LINE PROP. HYDRANT
SEWER (BY MICROTUNNEL) AND VALVE
PROP250mm SANITAR WORK AREA SHALL BE ENCLOSED
.
CONTRACTOR SHALL ENSURE BY FENCE BARRIER.
PRIVATE DRIVEWAYS ARE SEWER (BY OPEN -CUT)
ACCESSIBLE AT ALL TIMES
z
TROLLS ROAD
a
WORKING AREA No. 1
PROP. 1800mm SANITARY
cw SEWER (BY MICROTUNNEL)
m 0 n
WORK AREA SHALL BE ENCLOSED BY
FENCE BARRIER AND PROVIDE ONE
LANE OF TRAFFIC AT ALL TIMES. CONTRACTOR SHALL INSTALL
FUT. i800mm SANITARY AND MAINTAIN ROCK FLOW
CHECK DAMS AS PER OPSD
SEWER (BY MICROTUNNEL) 219.210 OR 219.211.
PROPERTY LINE RECEIVING SHAFT
.........................................-
+54m
I
PROPERTY LINE
m c, 450m m0 HDPE CULVERT, MIN
Q
CONTRACTOR SHALL
- 0.8% SLOPE. APPROX,-LENGTH
TEMPORARILY WIDEN
48m. SEE NOTE 6.
TEMPORARILY SUPPORT
_
? TRULLS ROAD SEE
UTILITY POLES DURING
NOTE 8 AND 9.
TEMP. JERSEY BARRIER.
CONSTRUCTION OF
PROP. 300mm
SEE NOTE 9,
ROAD WIDENING AND
PVC WATERMAIN.
RESTORATION.
It SEE NOTE 7
0
TRULLS ROAD
PERMISSION TO ENTER PI
N4861429.893
E678674.3773
PROP. DOUBLE SILT
FENCE, AROUND
MICROTU KNELTNG
OPERATION AREA.
CONTRACTOR SHALL ENSURE
EX. HYDRO POLE, GUY WIRE
AND OVERHEAD WIRES ARE
NOT DAMAGED. CONTRACTOR
SHALL COORDINATE ANY
TEMPORARY SUPPORTS
AND/OR PROTE 001
ool containers
ontainers
PERMISSION TO ENTER
N4861407.1368
E678608.1809
PROPERTY LINE
PROP. 1800mm SANITARY
PERMISSION TO ENTER
N4861410.981
20m E678680.8804
20m X20m AREA SHALL BE
USED FOR STOCKPILING
■ TOPSOIL. CONTRACTOR SHALL
i■ INSTALL DOUBLE SILT FENCE
AROUND STOCKPILE,
PERMISSION TO ENTER
N4861404.4788
E678661.9669 PERMISSION TO ENTER
N4861366.6518
�m E678674.9713
HAFT/MH - 14
0
N
PRO MIT
N4861 3.959
■
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■
PERMISSION TO ENTER
Q
1 N4861350.3641
E678627.6984
o
2A 900mmO HOPE CULVERT @ n
ool & equip cTHL�3m. SEE NOTE 6. +
containers
CONTRACTOR SHALL INSTALL
AND MAINTAIN ROCK FLOW
CHECK DAMS AS PER OPSD
219.210 OR 219.,
■■
■
SEWER (BY MICROTUNNEL)
urry Muck bins or
WORKING AREA No. 3 WORKING AREA No. 2
1: 250 A 1: 250
NOTES 8.1. SUPPLY, PLACE AND COMPACT GRANULAR 'A' IN LAYERS OF 150mm TO 100% SPMDD. CROSS SLOPE SHALL BE 5.07.
1. WORKING AREAS SHOWN ARE INDICATIVE. CONTRACTOR SHALL DETERMINE REQUIRED SIZE OF WORKING AREAS AND STAY WITHIN REGIONAL/MUNICIPAL ROAD 8g2. UPON APPROVAL FROM CONTRACT ADMINISTRATOR, SUPPLY, PLACE AND COMPACT HL4 (60mm THICKNESS) IN TWO LIFTS BETWEEN EXISTING EDGE OF
RIGHT-OF-WAY AND EASEMENT LIMITS. ROAD AND TEMP. JERSEY BARRIERS.
2. PRIOR TO BEGINNING OF ANY CONSTRUCTION OF SHAFTS, INSTALL SILT FENCE AND CHECK DAMS AS INDICATED ON THE DRAWINGS OR DIRECTED BY
CONTRACT ADMINISTRATOR. 9. INSTALL AND MAINTAIN TRAFFIC CONTROLS AS PER OTM BOOK 7. UPON COMPLETION OF TUNNELING WORK, REMOVE AND DISPOSE OF ALL TEMPORARY
MEASURES AND RESTORE AREA TO ORIGINAL CONDITION OR BETTER. CONTRACTOR IS RESPONSIBLE FOR TEMPORARY SUPPORTING UTILITY AND HYDRO POLES
3. POWER GENERATOR FOR PUMPS SHALL BE LOCATED AWAY FROM THE WATERCOURSE. REPORT ANY SPILLS DURING REFUELING TO ENVIRONMENTAL DURING CONSTRUCTION OF WIDENING AND SUBSEQUENT RESTORATION OF AREA.
AUTHORITIES. SURROUND GENERATOR FOR SOUND DEADENING ENCLOSURE TO LIMIT NOISE TRANSMISSION
10. CONTRACTOR SHALL INSTALL TEMPORARY JERSEY BARRIER, WITH MIN. 0.75m CLEARANCE FROM EXISTING POLE. ENSURE CLEAR DISTANCE BETWEEN JERSEY
4. WATER FROM EXCAVATION DEWATERING SHALL BE DISCHARGED THROUGH A FILTER BAG IN A VEGETATED AREA, A MINIMUM 30m AWAY FROM ANY DITCHES OR BARRIER AND TEMPORARY FENCING IS MIN. 3.Om. APPROX. LENGTH OF JERSEY BARRIER IS 40m.
WATER COURSES, REFER TO DETAIL ON DRAWING DT-12. IF FILTER BAGS DO NOT PROVIDE ADEQUATE TREATMENT, SECONDARY TREATMENT MEASURES MAY BE
REQUIRED (EX. SETTING POND FURTHER FILTERING). 11. ALL DISTURBED VEGETATED AREAS AND AREAS REQUIRING LANDSCAPE TREATMENT TO BE TEMPORARILY STABILIZED EROSION CONTROL BLANKET AND REMOVED
WHEN VEGETATION IS ESTABLISHED. CONTRACTOR SHALL ENSURE DRAINAGE OF DITCHES ARE MAINTAINED DURING CONSTRUCTION WHICH MAY REQUIRE
5. CONTRACTOR SHALL REMOVE AND DISPOSE OF VEGETATION WITHIN WORKING EASEMENT AND PLACE AND COMPACT 150mm THICK CLEARSTONE WORKING TEMPORARY CULVERTS AND/OR REALIGNING OF DITCHES. ALL DISTURBED AREAS SHALL BE RESTORED TO EXISTING CONDITIONS OF BETTER AS PER REGION
SURFACE, AS REQUIRED, TO PERFORM MICROTUNNELING OPERATIONS AND MUDMATS AS PER DETAIL ON DRAWING DT-12. OF DURHAM STANDARDS AND SPECIFICATIONS.
& CONTRACTOR SHALL INSTALL HDPE PIPE (SIZE AND LENGTHS INDICATED IN PLANS), WITH REQUIRED 22.5DEGREE ELBOWS AS PER MANUFACTURER'S 12. ALL STOCKPILED MATERIAL MUST BE STABILIZED AND LOCATED A SAFE DISTANCE AWAY FROM ANY WATERCOURSE OR DITCH TO PREVENT EROSION AND
RECOMMENDATIONS. PIPE SHALL ACCOMODATE MINIMUM OF HIGHWAY (H-20) LOADING. CONTRACTOR SHALL ENSURE PIPE OPENING IS FREE OF ANY DEBRIS, SUBSEQUENT ENTRY OF SEDIMENTS INTO THE WATER.
AND IS RESPONSIBLE FOR MAINTAINING IT THROUGHOUT THE DURATION OF CONSTRUCTION. 13. THE EROSION AND SEDIMENT CONTROL STRATEGIES OUTLINED ON THE DRAWINGS ARE NOT STATIC AND MAY NEED TO BE UPGRADED OR AMENDED AS SITE
7. CONTRACTOR SHALL INSTALL PROPOSED 300mm WATERMAIN ON TRULLS ROAD FROM BLOOR STREET TO MINIMUM 6+690, PRIOR TO START OF CONSTRUCTION CONDITIONS CHANGE TO PREVENT SEDIMENT TO THE NATURAL ENVIRONMENT.
FOR RECEIVING SHAFT. 14. CONTRACTOR SHALL PROVIDE REGION OF DURHAM STAFF WITH TRAFFIC CONTROL PLANS FOR REVIEW AND APPROVAL PRIOR TO START OF CONSTRUCTION FOR
8. CONTRACTOR SHALL REMOVE AND DISPOSE OF SOD AND TOP SOIL UP TO A DEPTH OF 100mm. UPON COMPLETION OF INSTALLING HOPE CULVERT: SHAFTS AND WORK AREAS.
AKA he ,
KEY PLAN
N.T.S
1 02/04/22 C.G.S. ISSUED FOR ADDENDUM No. 1
N0. DATE NAME REVISIONS
LOCATION APPROVAL
MUNICIPALITY OF CLARINGTON
UTILITIES VERIFIED
HYDRO ONE OCTOBER 2018 VERIDIAN OCTOBER 2018
BELL CANADA JANUARY 2019 ALL STREAM OCTOBER 2018
ENBRIDGE OCTOBER 2018 ROGERS NOVEMBER 2018
^ONTRACTOR TO BE RESPONSIBLE FOR LOCATION OF ALL EXISTING
J/G & OVERHEAD UTILITIES. VARIOUS UTILITIES REQUIRE ADVANCE
NOTICE PRIOR TO DIGGING, FOR STAKE OUT.
THE REGION ASSUMES NO RESPONSIBILITY FOR THE ACCURACY OF
rHE LOCATION OF EXISTING UTILITIES AS INDICATED ON THIS DRAWING.
SURVEY DATA DATE
�N SCALE
y--yHO--R�IZ.ON�TAL��
3 C.G. STEP EN Sm®m
i00 comme Vd y Drme Wea Feb. 04, 2022
Thornhill, ON, LY OA1
Telephone: (BDS) 882-11100 OFO
Fax: 905 882-]300
Website w .WSP.-
DRAWN: B.N. DATE: 2021 12 03
DESIGN: B.N. DATE: 2021 12 03
CHECKED: C.G.S. DATE: 2021 12 03
APPROVED: C.G.S. DATE: 2021 12 03
THE REGIONAL MUNICIPALITY
OF DURHAM
WORKS DEPARTMENT
WHITEY ONTARIO
COURTICE TRUNK SANTIARY SEWER AND WATERMAIN
PHASE 3
TUNNELING SHAFTS - WORKING AREAS
CONCESSION REG. RD. NO. AREA MUNICIPALITY
CLARINGTON
DRV111NG NUMBER CONTRACT NUMBER SHEET NUMBER
DT-O8 D2021-43 1 40 OF 66
Page 61
PERMANENT EASEMENT
PERMISSION TO ENTER
(SILT FENCE ALONG
o 0
o
BOUNDARY)
E 678703.417
E 678706.343
N 4861143.954
N 48 61135.443
E 6786
E 678702.088
A 48 611 2.491
.0
IN 4861133.979
0
-- . . . . . . . . . . . . . .
HP
. ...... . .
. . ........ . . . ....... ... ... . ........ . - .. . . .......
0
SH-1 DFRI
Im 13
- -----------
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. . ... ... .... ... . .. . ......
....... . . .......... . ...... . . ..... . . . ..... .... . .... .... . . . ...... . . ......
. . . ..... .. . . .. ... ...
E 678680.168
N 4861135.860 .0
E 679683.060
E 678675.912
N 4861127.337
N 4861134.397
E 678678 825
N 486112*�.881
PERMANENT EASEMENT
19.0
PERMISSION TO ENTER
(SILT FENCE ALONG
BOUNDARY)
EASEMENTS AT MH11
1:250
E 6785251,762
PERMANENT EASEMENT
IN 4861689.767
19.0
PERMISSIONTo ENTER
E 678528 679
(SILT PENCE ALONGN
4861681.253
BOUNDARY)
-
o
E 6785�9.492
o H 4A
N 4861P6.736
E 678512.575
N 4861685.251
1685.251
--- ---- - . ...... .... . .. ... ... .... . . . ..... . . . .. ..... . .... ...... . . ....
- - - - - - - - - - - - - -
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. . ........... H-P . . . . . . . ........ . . ........ .
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MH 16
..... . . ..... . .... . ... . .......
. . ..... . . ..... . . ........
-------
i
...... . . . . . .......... . .......... . . . ........ . . ........
.. . .... . . .......
----------------------------------------------------
-------------------------------------------------------
H 5A
E 678496.469
E 678493.543
j
N 4861670.206
IN 4861678.717
E 678479 824 -
PERMANENT EASEMENT
N 4861674.000
--9.0
E 6784 2.750
A 4861665.489
PERMISSION TO ENTER--Z"O
(SILT FENCE ALONG
19.0
BOUNDARY)
AT
EASEMENTS MH14
1,250
---T-i
4.0
E 67862 .027
6
E 678630 579
N 4861404.441
N 4861391.200
0
+
0 0
MH 2A +
E 678610.896
PERMANENT EASEMENT
A 4861399+238
E 678615.448
N 4861385.998
.... . ...... . . . . . ...... . ...... . . ....... . . .......... . . .......
.... . . ....... . . .... . . ...... . ....... -- ...... . . ....... . ...... - - ------
----------
.... .....
. . ...... . .......... . . ........ . . ........ -
7
....... . . ........
- - - - - - - - - - - - - - -
+
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7 2 ......... . . ....... . . .... ... . . ........ . . . . . ...... . . ..........
E 678596-098
MH 3A N 4861380.404
0 000
PERMANENT EASEMENT
0
E678592 197
-12.0 E 678584+750
N4861391 �752 N 4861376.503
NFSHAFT/MH 17
E 678340*361 9.0 '_-PERMANENT EASEMENT
N 4862249+233
& equip
Muck bins or -ool
it Icontainersseparation I
Slurry
41MH 6A E 678343.294
lant IN 4862240.703
0 0
0
Generator N o Excavator PERMISSION TO ENTER
+ + + (SILT FENCE ALONG +
BOUNDARY)
E 678323.901
E 67832 C .975 IN 4862234.057
N 4862242+569
---------------------------------------
H 001 & equip Pi es
Tontainers ......... ......... ......... . ...... . ........ . .......... - - -----
entonite
eacan
MTBM 0
T
ontrol -
ontainer
t
------ --------------------------
j
E 67.114+871
j�
N 4862227.517
PERMISSION TO ENTER
(SILT FENCE ALONG
MH
A
BOUNDARY)
11
PERMANENT EASEMENT
I
E 678289.2155
N 4862222+150
E 6783j 1.949
N 48621 36.028
7-9
E 678286+339
.9.0
A 4862430.661
I
EASEMENTS AT MH15
1:250
KEY PLAN
N.T.1
NOTES
1. SILT FENCE ALONG PERMISSION TO ENTER LINE
SHALL BE AS PER OPSID 219.110.
2. CONTRACTOR IS RESPONSIBLE FOR MAINTAINING ALL
STORM FLOWS DURING CONSTRUCTION.
NO. I DATE I NAME I REVISIONS
LOCATION APPROVAL
MUNICIPALITY OF CLARINGTON
UTILITIES VERIFIED
HYDRO ONE OCTOBER 2018 VERIDIAN OCTOBER 2018
BELL CANADA JANUARY 2019
ALL STREAM OCTOBER 2018
ENBRIDGE OCTOBER 2018 ROGERS NOVEMBER 2018
CONTRACTOR TO BE RESPONSIBLE FOR LOCATION OF ALL EXISTING
U/G & OVERHEAD UTILITIES. VARIOUS UTILITIES REQUIRE ADVANCE
NOTICE PRIOR TO DIGGING, FOR STAKE OUT.
THE REGION ASSUMES NO RESPONSIBILITY FOR THE ACCURACY OF
THE LOCATION OF EXISTING UTILITIES AS INDICATED ON THIS DRAWING.
SURVEY DATA DATE
SCALE
O.G. STEP EN 5. 0 5m
100 commerce
Thornhill,...... V'11'y D'i" west Dec. 0, 2021
ON, IL
OA1 Telephone:
.P"' -
F- 882f300 w
-11. ... -
DRAWN: B. N. DATE 202 12 03 DESIGN: B. N. DATE: 1 20 21 12 03
CHECKED: C,G,S, DATE:
APPROVED: C.G.S. DATE:
THE REGIONAL MUNICIPALITY
OF DURHAM
WHITEY WORKS DEPARTMENT ONTARIO
PHASE 3
ZMANENT EASEMENTS AND PERMISSION TO ENTER LOCATIC
INCESSION I REG. RD. NO. AM MUNICIPALITY
CLARINGTON
DRAWING NUMBER CONTRACT NUMBER I SHEET NUMBER DT-09 D2021-43 1 41 OF 66
Page 62
September 2111, 2023
Subject: Re: Project# D2021-43-Clarington - Request for Noise bylaw exemption
To whom it may concern,
We, the residents of 1218 Trulls Road, have discussed with Technicore Underground Inc. & Pachino
Construction Co. Ltd. regarding the construction work being carried out along Trulls Road and their
request to work at night in order to expedite their construction activities.
It is also understood that Technicore will be implementing noise attenuation measures as well restrict
certain noise generating activities to daytime hours only in order to reduce overall impact.
At this time, we would like to endorse their petition for a noise by-law exemption with Clarington that
would allow them to work 24 hours, 6 days a week for the above noted project.
Signees (Residents of 1218 Trulls Road):
Contact Information:
Page 63
Clarftwn
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: October 16, 2023 Report Number: FSD-036-23
Submitted By: Trevor Pinn, Deputy CAO/Treasurer
Reviewed By: Mary -Anne Dempster, CAO Resolution#:
File Number: By-law Number:
Report Subject: 2023 Update on Prudent Investor
Recommendations:
1. That Report FSD-036-23, and any related delegations or communication items, be
received;
2. That the Deputy CAO/Treasurer be directed to create the necessary documents and
agreements, such as investment policies and enabling by-laws, to facilitate the
adoption of the prudent investor standard;
3. That the Deputy CAO/Treasurer works with the Region of Durham and interested
local municipalities to explore whether there is sufficient support for establishing a
new local Joint Investment Board (JIB) under the prudent investor standard;
4. That the Deputy CAO/Treasurer work with ONE Investment Inc. to facilitate the
Municipality joining the ONE JIB if there is insufficient support for a local option; and
5. That all interested parties listed in Report FSD-036-23, and any delegations, be
advised of Council's decision.
Page 64
Municipality of Clarington
Report FSD-036-23
Report Overview
Page 2
In March 2018, the Province of Ontario passed new regulations amending how municipalities
in Ontario may invest. These included changes to the eligible investment list, the last time
this list was amended, and the creation of regulations around the prudent investor standard
for eligible municipalities.
At the May 29, 2023, General Government Committee, members requested an update on
the prudent investor standard and its applicability to the Municipality of Clarington.
1. Background
Previous Reports to Council
1.1 At its meeting of May 29, 2023, the General Government Committee received Report
FSD-025-23 Investments Annual Report. This report provided the Committee with a
review of the 2022 investment performance and provided a minor update to the
Investment Policy to update formatting and add reference to ESG Investing.
1.2 As part of the consideration of the Report, the Committee amended the resolution to
add "That Staff report back on the prudent investor standard.
1.3 Staff have previously reported to Council on the prudent investor standard through the
following reports:
a. Report FND-011-18 Investment Policy provided information regarding the prudent
investor standard as part of its investment policy review in 2018;
b. Report FND-028-19 Prudent Investor Standard for Municipal Investments — Update
and Options Analysis outlined the risks, benefits and options to join the prudent
investor standard;
c. Report FND-038-20 Investment Options Update provided an update on the prudent
investment standard and recommended that Staff be directed to work with ONE JIB
to become a member of the joint investment board and adopt the prudent investor
standard. The Committee approved the report and recommendation. The report was
referred from the November 23-24, 2020 Council meeting back to GGC for
November 30, 2020. At this meeting, Staff were requested to present an education
session on municipal investing options and regulations to GGC on January 25,
2021;
Page 65
Municipality of Clarington
Report FSD-036-23
Page 3
d. At the General Government Committee Meeting of January 25, 2021, an education
session was presented to Committee on Municipal Investing. The presentation was
received for information; and
e. Report FSD-035-21 Update to Municipal Investment Policy updated the investment
policy to allow for more flexibility given changing economic conditions. The report
indicated that the prudent investor standard remained Staff's recommendation, but
the policy changes were to provide some additional flexibility within the legal list
approach. The amendments to the policy were approved, and the report was
received.
1.4 To summarize the above, there is currently no direction from Council to explore or adopt
the prudent investor standard. The Municipality continues to follow the default legal list
approach as required by the Municipal Act, 2001.
Investment Regulations
1.5 Section 418 of the Municipal Act, 2001 states that municipalities may invest in
prescribed securities, in accordance with the prescribed rules, money that it does not
require immediately.
1.6 In 2017, the Municipal Act, 2001 was amended to add section 418.1, which states that a
municipality may, in accordance with the section and regulations, invest money that it
does not require immediately in any security. This created the prudent investor standard
available to municipalities in Ontario.
1.7 On March 1, 2018, Ontario Regulation 438/97: Eligible Investments, Related Financial
Agreements and Prudent Investment was amended to change certain eligible
investments and add regulations for the prudent investor provision under section 418.1.
The only change since that time was March 1, 2022, when an updated reference to the
Credit Unions and Caisses Populaires Act was made (updating from the 1994 act to the
2020 act).
1.8 Since 2018, the economic environment has changed significantly, and the current
limitations for eligible investments remain very restrictive. For example, under the
regulations, the Municipality could own equity in a Canadian corporation such as Bell or
Rogers (via the ONE Investment Inc pools) but could not own the debt of that same
corporation unless it was A -rated or higher. It is odd that this can occur because equity
ranks behind debt and is, therefore, riskier than debt.
1.9 There is currently no indication that these regulations are under review.
Page 66
Municipality of Clarington Page 4
Report FSD-036-23
2. Update on Current Prudent Investors
City of Toronto
2.1 The City of Toronto was the first municipality in Ontario to be provided prudent investor
standards through changes to the City of Toronto Act. The rules are similar to those in
the Municipal Act, 2001 with the exception that the City of Toronto did not have an
option on whether to adopt the standard or not.
2.2 The City of Toronto's Board consists of seven members, including the CFO/Treasurer of
the City of Toronto. The members have a variety of financial backgrounds, with at least
half indicating a professional designation in accounting or finance.
2.3 The City's Statement of Investment Policy was prepared under the prudent investor
standard and could serve as an example for the Municipality of Clarington. The Board
considered and approved the Investment Plan, which it follows to meet Council's
approved policy.
City of Barrie
2.4 The City of Barrie was the first municipality to adopt the prudent investor standard, in
accordance with the Municipal Act, 2001, on its own. The City also created an
Investment Board under the applicable legislation. The City's Investment Board held its
first meeting on February 12, 2020.
2.5 The Board comprises five members, including the Treasurer; all other members are
independent. The City's website does not provide biographical information on the
members or their full names.
2.6 The City of Barrie has posted the Terms of Reference for the Investment Board on their
website. The City of Barrie's Investment Policy is established under the prudent investor
standard and could be an example used in developing the Municipality of Clarington's
policy.
ONE JIB
2.7 The ONE JIB had its first meeting on May 19, 2020, and was established as a Joint
Investment Board under the Municipal Act, 2001 by the Town of Bracebridge, Town of
Huntsville, Town of Innisfill, City of Kenora, District Municipality of Muskoka, and the
Town of Whitby.
2.8 Since the creation of ONE JIB, the City of Quinte West, the Municipality of Neebing, and
the City of Thunder Bay have become members. The Town of Aurora has approved
Page 67
Municipality of Clarington
Report FSD-036-23
Page 5
adoption and is in the process of completing the required investment policies to become
a member.
2.9 The ONE JIB Board consists of nine individuals, including one Treasurer, with a variety
of backgrounds. Eight of the nine members are either Chartered Financial Analysts
(CFA) or Chartered Professional Accountants (CPA) or both. The ninth has an MBA and
is a Senior Fellow at the Institute of Municipal Finance and Governance at the University
of Toronto and a former Treasurer of an upper -tier municipality.
2.10 Asa joint board, each member develops its own investment policy. The ONE JIB then
approves a tailored investment plan to meet each municipality's needs in accordance
with the applicable policy. Samples of the policies and plans are available in various
meeting agendas and minutes of the ONE JIB.
2.11 It is important to highlight that ONE JIB is independent of ONE Investment Inc. ONE JIB
uses the services of ONE Investment Inc. for administration but is not required to solely
use the investment options of ONE Investment Inc. Further, the Deputy CAO/Treasurer
is a board member of ONE Investment Inc. but is not a member of ONE JIB.
City of Ottawa
2.12 On June 22, 2022, the City of Ottawa adopted the prudent investor regime by adopting
By-law 2022-317.
2.13 The City of Ottawa established the Ottawa Investment Board on December 7, 2022. The
Mandate of the Board is to facilitate the prudent investment of the Fund(s) including
outsourcing of investment management to an Outsource Chief Investment Officer
(OCIO).
2.14 The City of Ottawa's Terms of Reference of the Ottawa Investment Board are available
online and could be adapted to meet Clarington's needs. The Board consists of four
public members and the City of Ottawa Treasurer (as Chair). The Manager, Treasury is
the non -voting secretary of the Board and there is a reserve public member appointed
as well. The terms of reference identify staggered appointment terms to ensure that
there is continuity of the Board, this may be a beneficial consideration if Clarington
creates its own board.
2.15 Ottawa's structure differs from the City of Barrie's as it has an OCIO that acts as the
executing fiduciary and manages the various service providers (investment custodian,
plan custodian, legal advisors, auditors). The Board is still responsible for the
management of the OCIO and ensuring that they act within the policy established by
Ottawa Council.
'�
Municipality of Clarington Page 6
Report FSD-036-23
3. Options for Prudent Investor
Eligibility for Standard
3.1 To establish an investment board individually for the Municipality, on the day that a by-
law is passed by Council to adopt section 418.1 of the Municipal Act, the Municipality
must have, in the opinion of the Treasurer, at least:
• $100,000,000 in money and investments that it does not require immediately, or
$50,000,000 in net financial assets as indicated in Schedule 70 of the most recent
Financial Information Return supplied to the Ministry and posted on the Ministry's
website on the day the municipality passes the by-law.
3.2 Alternatively, if the Municipality enters into an agreement to establish and invest through
a Joint Investment Board with one or more other municipalities, all of the municipalities
must have, in the opinion of each treasurer, a combined total of at least $100,000,000 in
money and investments that the municipalities do not require immediately. This would
establish a brand-new board.
3.3 Finally, the Municipality could enter into an agreement with an already established
investment board or joint investment board.
3.4 As of December 31, 2022, the Municipality of Clarington had investments of over
$158,100,000 and additional cash of over $66,200,000. In addition, the net financial
assets were over $117,800,000; therefore, all three options for entering the prudent
investor standard would be available to the Municipality.
Create an Investment Board
3.5 An investment board is a municipal services board established by a municipality and
must follow the requirements of a local board in the Municipal Act, 2001.
3.6 The Board must be given the control and management of the Municipality's investments
by delegating the municipality's powers to make investments and the municipality's
duties under section 418.1 of the Municipal Act.
3.7 An officer or employee of the Municipality, except for the Treasurer, may not be
appointed as members of the Board. There are no restrictions on the minimum number
of Board members, except that, in order to allow the Treasurer to sit on the Board, there
must be at least four members.
3.8 It would be recommended that the board members be compensated for their expertise
and service to the Board. A matrix of required skills should be included, and it would be
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Municipality of Clarington
Report FSD-036-23
Page 7
advisable, given the care and control of investments, that persons with financial or
investment backgrounds make up the Board.
3.9 Resources would be required to meet the requirements of the Municipal Act, 2001
including minutes, agendas, integrity commissioner requests, closed meeting
investigators and other duties identified by the Clerk.
3.10 The Board could hire external investment managers, which may or may not include
existing investment advisors to the Municipality. Similarly, the Board in Barrie hired
internal staff to manage the investments within the parameters of the Board's
investment plan. The City of Barrie has two dedicated investment staff, whereas the
Municipality of Clarington currently does not have a dedicated investment resource.
3.11 If Council were to establish its own Investment Board, it would be advisable to hire a
Manager, Investments to liaise with the Board to allow for certain internal investment
management, management of the funds/investments required immediately (less than 18
months), work with external market managers to establish relationships and balance the
portfolio and provide guidance to the Treasurer.
Create a New Joint Investment Board
3.12 The Municipality could work with other municipalities, such as the Region of Durham
and other local municipalities, to create its own Joint Investment Board. This board
would be a joint municipal services board established jointly by all of the "founding"
members. Additional members could join after the establishment.
3.13 There are several options in creating a joint board that could be considered. Staff from
the Region of Durham, Municipality of Clarington, City of Pickering and Town of Ajax
have had preliminary discussions regarding a joint board similar to the Durham
Municipal Insurance Board. This board could utilize the services of ONE Investment as
they know how to run this type of board. This option would allow this board to have
more say, a local focus and partnership opportunities without recreating the wheel while
leveraging existing expertise in the area.
3.14 Alternatively, a local board could be established that we have to administer as a group
(similar to the current DMIP, where the Region's staff are the administrative support).
This would require additional investments locally to establish the support structure and
administer the day-to-day operations of the JIB.
3.15 Discussions were held between the Region of Durham and the Treasurers of each local
municipality, within Durham, to determine the feasibility of establishing a local JIB for
Durham municipalities. Regional Staff have sought direction from Regional Council to
confirm interest in pursuing the prudent investment standard and to provide delegated
authority to the Regional Treasurer to determine the best option for implementing the
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Municipality of Clarington Page 8
Report FSD-036-23
standard. Should Regional Council support pursuing the prudent investor standard,
further discussions between all local municipalities will be undertaken to determine
whether establishing a local JIB is the best option for implementation.
3.16 It should be noted that establishing a local JIB would involve a significant up -front cost
and could take up to 24 months to implement, based on the experience of the ONE JIB.
This option would require regulatory approvals from the Ontario Securities Commission,
selecting members for the Investment Board, and completing the required by-laws,
policies, and agreements.
Join An Existing Joint Investment Board (ONE JIB)
3.17 There is only one current joint investment board operating in the Province of Ontario.
The ONE JIB is currently seeking potential municipalities to join.
3.18 As ONE JIB is already established, the work required to set up the board, hire
managers, and develop investment plans and policies is already complete. The
Municipality of Clarington could take the existing documents as a starting point for
developing Clarington's required policies and enabling by-laws. There would be no up-
front costs required to join the JIB.
3.19 This option would be the cheapest and likely the shortest timeframe (approximately 6) to
complete as it is the only "turn -key" option. The ONE JIB's expertise on its board may
also be hard to duplicate on a stand-alone board or a new joint board.
Status Quo
3.20 The default investment regulation is the legal list approach. This approach permits
specific types of investments, which consist of relatively low -risk investments.
3.21 Over the past three years, Staff have started to take a more active approach to
investment utilizing new vehicles such as Principal Protected Notes and bonds rather
than the historical GIC approach. These investment products provide the ability for
higher returns while still protecting the capital investment. There is an opportunity risk as
the investments may only return the principal.
3.22 Remaining with the status quo restricts the Municipality's ability to diversify its
investments against certain risks fully. The rate of return is significantly impacted by the
health of financial institutions. The ability to hold corporate bonds and equities is
significantly restricted and only available through ONE Investment pooled funds; the
municipality does not have the ability to dictate which institution is held.
3.23 A benefit to the status quo is that there would be no additional costs, direct or in kind, to
set up or join an investment board as we are already managing our investments this
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Municipality of Clarington
Report FSD-036-23
Page 9
way. Conversely, a prudent investor standard would free up staff time dealing with
investments as the management would be at the Board level.
4. Financial Considerations
4.1 One of the main financial considerations with the decision to proceed with exploring
prudent investor is staff time. There are no external consultants required at this point
and there are no costs to fees to pay to join an existing board.
4.2 Investing is hard to predict so it would not be reasonable to quantify an expected return
as it would be dependent on the financial policy Council establishes, the financial plan
the board approves, and the overall market.
4.3 A move to prudent investor opens opportunities to further diversify the Municipality's
investment portfolio which is a key tool in risk mitigation. The Municipality would not be
required to change any of the investments we currently hold as there is no obligation to
invest outside the legal list. However, the prudent investor standard will provide a
greater menu of options to choose from.
4.4 The prudent investor standard would allow access to investment professionals to
provide internal advice that we may not otherwise be able to attract. The managers
would also be able to devote more time and resources to the management of the
investment pool than what we can provide.
4.5 A key item to consider is that if Council adopts the prudent investor standard, they are
committed to this approach. You cannot go back from the requirements of prudent
investor without ministerial approval, we must always be part of either a joint board or
our own board.
5. Concurrence
Not Applicable.
6. Conclusion
It is respectfully recommended that Staff work to adopt the prudent investor standard. It
is further recommended that Staff work with the Region of Durham and interested local
municipalities to determine whether there is sufficient support for establishing a new
local joint investment board. If there is insufficient support for a local board, staff are
recommending that the Municipality join the ONE JIB to leverage the expertise of the
already established Board.
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Municipality of Clarington
Report FSD-036-23
Staff Contact: Trevor Pinn, CPA, CA, Deputy CAO/Treasurer, 905-623-3379 or
tpinn@clarington.net.
Attachments:
Not Applicable
Interested Parties:
The following interested parties will be notified of Council's decision:
• The Region of Durham and local municipalities;
• ONE Investment Inc.
Page 10
Page 73
Clarftwn
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: October 16, 2023 Report Number: LGS-026-23
Submitted By: Rob Maciver, Deputy CAO/Solicitor
Reviewed By: Mary -Anne Dempster, CAO Resolution#:
File Number: By-law Number:
Report Subject: Appointments to Various Committees
Recommendations:
1. That Report LGS-026-23, and any related delegations or communication items, be
received;
2. That the resignation of Cara Des Granges, from the Energy from Waste — Waste
Management Advisory Committee, be received with thanks;
3. That the resignation of Lyndsay Riddoch, from the Diversity Advisory Committee, be
received with thanks;
4. That the General Government Committee consider the applications for appointments
to the Bowmanville Santa Claus Parade Committee, Energy from Waste — Waste
Management Advisory Committee, and Diversity Advisory Committee, and that the
vote be conducted to appoint the citizen representatives, in accordance with the
Appointment to Boards and Committees Policy; and
5. That all interested parties listed in Report LGS-026-23 and any delegations be
advised of Council's decision.
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Municipality of Clarington Page 2
Report LGS-026-23
Report Overview
This report is intended to provide background information, regarding the vacancies on the
Bowmanville Santa Claus Parade Committee, Energy from Waste — Waste Management
Advisory Committee and Diversity Advisory Committee, and to assist in the appointment
process.
1. Bowmanville Santa Claus Parade
1.1 The Bowmanville Santa Claus Parade Committee is comprised of ten citizens and one
member of Council.
1.2 At the January 9, 2023, General Government Committee meeting, Council appointed
ten citizens and Councillor Rang as the Council member.
1.3 In April 2023, Council received the resignations of Brenda Rafter, Katherine Johnson,
and Carolyn Lunan and authorized Staff to advertise for the three vacancies.
1.4 In May 2023, Council appointed Michelle Speirs to the Committee and authorized Staff
to advertise for the remaining two vacancies.
1.5 Currently, the Committee has eight voting members, therefore Committee may appoint
two residents for a term ending December 31, 2026, or until a successor is appointed.
1.6 The following have put forward an application for consideration:
• Saranya Anantharaman
• Susie McCrea
• Ashley Maika - Late
1.7 Committee has the option to appoint two of the above citizens or direct Staff to re -
advertise.
2. Diversity Advisory Committee
2.1 The Diversity Advisory Committee is comprised of ten voting members, all Clarington
residents, including two youth (ages 16 to 24 years) and one Member of Council.
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Municipality of Clarington
Report LGS-026-23
Page 3
2.2 In December 2020, Council appointed four citizens to the Diversity Advisory Committee
for a term ending December 31, 2024. In January 2023, Council appointed six citizens
to the committee for a term ending December 31, 2026.
2.3 The Clerk's Division received a resignation from Lyndsay Riddoch on September 30,
2023, leaving the Committee with one open vacancy for a term ending December 31,
2024.
2.4 In accordance with our Appointment to Boards and Committees' policy, the
unsuccessful candidates from January 2023, were contacted and are still interested in
sitting on the Committee. Therefore, the following are put forward for consideration:
• Saranya Anantharaman
• Joe Solway
• Krystal Christopher
• Loranda Stenton
• Miranda McCormack
• Nyasha Smith Ruddock
• Rochelle Thomas
• Shea -Lea Latchford
• Sheikh Hossain
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• Keaton Hellinga
• Beverly Neblett
2.5 Committee has the option to appoint one of the above citizens or direct Staff to re -
advertise.
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Municipality of Clarington Page 4
Report LGS-026-23
3. Energy from Waste — Waste Management Advisory
Committee
3.1 At the January 9, 2023, General Government Committee meeting, Council appointed
four citizens to the Energy from Waste — Waste Management Advisory Committee, for a
term ending December 31, 2024.
3.2 In September 2023, the Clerk's Division received a resignation notice from Cara Des
Granges, leaving the Committee with one open vacancy for a term ending December
31, 2024.
3.3 In accordance with our Appointment to Boards and Committees' policy, the
unsuccessful candidates from January 2023, were contacted and are still interested in
sitting on the Committee. Therefore, the following are put forward for consideration:
• Glenn Baswick
• Mark Holmes
• Robert Livingstone
3.4 Committee has the option to appoint one of the above citizens or direct Staff to re -
advertise.
4. Advertising and Applications
4.1 The Municipal Clerk's Division placed an advertisement in local papers and on the
Municipality's website, www.clarington.net/Commitees, to fill the vacancy on the
Bowmanville Santa Claus Parade Committee.
4.2 In an effort to extend the reach of our advertisements for vacancies, the Clerk's Division
has created a profile on the www.claringtonvolunteers.ca website. Vacancies on the
Bowmanville Santa Claus Parade Committee were listed on the Clarington Volunteers
website.
4.3 In accordance with the Appointment to Boards and Committees policy, a confidential
application package has been distributed under separate cover.
5. Financial Considerations
Not Applicable.
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Municipality of Clarington Page 5
Report LGS-026-23
6. Concurrence
Not Applicable.
7. Conclusion
It is respectfully recommended that Committee consider and make the appointments to
the Bowmanville Santa Claus Parade Committee for a term ending December 31, 2026,
Diversity Advisory Committee for a term ending December 31, 2024, and Energy from
Waste — Waste Management Advisory Committee for a term ending December 31,
2024, or until a successor is appointed.
Staff Contact: Lindsey Patenaude, Acting Legislative Services Coordinator, 905-623-3379 ext.
2101 or Ipatenaude@clarington.net.
Attachments:
Attachment 1 — Confidential Application Package (Distributed under Separate Cover)
Interested Parties:
The following interested parties will be notified of Council's decision:
All Applicants
Bowmanville Santa Claus Parade
Energy from Waste — Waste Management Advisory Committee
Diversity Advisory Committee
Page 78
MUNICIPALITY OF CLARINGTON
GENERAL GOVERNMENT COMMITTEES MEETING
October 16, 2023
At the September 25, 2023, Council meeting, Council referred the following
Resolution #C-114-23 to the October 16, 2023, General Government Committee
meeting:
That Report PWD-007-23 and any related delegations or
communication items, be received;
That Staff be directed to build into the Clarington Traffic Calming Policy
the following standards — 40 km/hr on residential (urban areas, in the
hamlets) streets and 30 km/hr in school zones; and
That all interested parties listed in Report PWD-007-23 and any
delegations be advised of Council's decision.
Page 79
MUNICIPALITY OF CLARINGTON
GENERAL GOVERNMENT COMMITTEE MEETING
RESOLUTION #
DATE: October 16, 2023
MOVED BY Councillor Woo
SECONDED BY Councillor Anderson
Whereas Section 268 (1) of the Municipal Act states that "the council of a local
municipality may appoint one of its members as an alternate member of the
upper -tier council, to act in place of a person who is a member of the councils of
the local municipality and its upper -tier municipality, when the person is unable to
attend a meeting of the upper -tier council for any reason" where the following are
not authorized:
a) the appointment of more than one alternate member during the term of
council;
b) the appointment of an alternate member to act in place of an alternate
member appointed under subsection 267 (1) or (2); or
c) the appointment of an alternate head of council of the upper -tier
municipality.
And whereas Council deems it necessary to put these measures in place;
Now therefore be it resolved that, in accordance with Appendix D, Procedure for
Alternate Council Members of the Region of Durham's Procedural By-law,
Councillor Zwart be appointed as the Municipality of Clarington's alternate
member to Durham Regional Council, to act in place of the Mayor or one of the
Clarington Regional Councillors, when they are unable to attend a meeting of
Regional Council for any reason, for the current term of Council.
'�
MUNICIPALITY OF CLARINGTON
GENERAL GOVERNMENT COMMITTEE MEETING
RESOLUTION #
DATE: October 16, 2023
MOVED BY Councillor Zwart
SECONDED BY Councillor
Whereas the Exotic Pet By-law 2012-045 does not allow for raising chickens on
non -agriculturally zoned lands;
And whereas Committee deems it advisable to consider allowing Clarington
residents to keep backyard chickens, for the purpose of egg laying, on non -
agriculturally zoned lands;
Now therefore be it resolved:
1. That Staff in the Legislative Services Department be directed to prepare a
report regarding the keeping of backyard chickens for the purpose of egg
laying which would include:
a. a review of past reports and memos, delegations, stakeholder
consultations, and other municipalities regarding the keeping of
backyard chickens;
b. input from the Agricultural Advisory Committee, Climate Change
Response Coordinator, and Planning & Infrastructure Services
Department; and
c. options for general frameworks/approaches to allow for the keeping
of backyard chickens for the purpose of egg laying.
Page 81