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Staff Report
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Report To: General Government Committee
Date of Meeting: October 16, 2023 Report Number: FSD-039-23
Submitted By: Trevor Pinn, Deputy CAO/Treasurer
Reviewed By: Mary -Anne Dempster, CAO Resolution#:GG-168-23
File Number: CL2023-5 By-law Number:
Report Subject: Brown Street Reconstruction
Recommendations:
1. That Report FSD-039-23 be received;
2. That Broz Excavating Inc. with a total bid amount of $1,992,226.67 (Net HST
Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of tender CL2023-5 be awarded the contract for Brown Street
Reconstruction as required by the Planning and Infrastructure Services Department;
3. That the total funds required for this project in the amount of $2,532,900 (Net HST
Rebate) which includes construction costs of $1,992,226.67 (Net HST Rebate) and
other related costs such as topographic survey, detailed design, subsurface utility
investigation, geotechnical investigation, utility relocations, (Bell and Elexicon),
material testing, inspection, contract administration, and contingencies of
$540,673.33 (Net HST Rebate) is included in the approved 2021/2022 Capital
Budget; and
4. That all interested parties listed in Report FSD-039-23, and any delegations be
advised of Council's decision.
Municipality of Clarington
Report FSD-039-23
Page 2
Report Overview
To request authorization from Council to award CL2023-5 for Brown Street Reconstruction.
1. Background
1.1 Tender specifications and drawings were prepared by the Planning and Infrastructure
Services Department's Infrastructure Division. The scope of work includes:
• Reconstruction of Brown Street, including new curb and asphalt boulevard, storm
sewer construction, watermain removal and replacement, sub -drain installation,
sidewalk removal and replacement for servicing installation, removal and
reinstatement of road structure, streetlighting upgrades, driveway aprons, and
general restoration.
Reconstruction of Albert Street, including new curb and sidewalk, watermain
installation, removal and reinstatement of road structure, driveway aprons and
general restoration.
Reconstruction of Victoria Street, including storm sewer construction, watermain
removal and replacement, sub -drain installation, removal and reinstatement of
road structure, driveway aprons, sections of sidewalk and general restoration.
1.2 Tender CL2023-5 was issued by the Purchasing Services Division and advertised
electronically on the Municipality's website. Notification of the availability of the
document was also posted on the Ontario Public Buyers Association's website.
1.3 Thirty-one (31) companies downloaded the tender document.
2. Analysis
2.1 The tender closed on September 12, 2023.
2.2 Six (6) submissions were received.
2.3 All submissions have been deemed compliant and were forwarded to the Planning and
Infrastructure Services Department for review and consideration.
2.4 References were not checked for the low -compliant bidder Broz Excavating Inc. as the
Municipality has worked with this company in the past, and their work was satisfactory.
2.5 Based on the review by the Planning and Infrastructure Services Department and the
Purchasing Services Division, it was mutually agreed that Broz Excavating Inc. be
recommended for award of this project.
Municipality of Clarington
Report FSD-039-23
3. Financial Considerations
Page 3
3.1 The total funds required for this project in the amount of $2,532,900 (Net HST Rebate),
which includes construction costs of $1,992,226.67 (Net HST Rebate), and other related
costs such as topographic survey, detailed design, subsurface utility investigation,
geotechnical investigation, utility relocations, (Bell and Elexicon), material testing,
inspection, and contract administration, and contingencies of $540,673.33 (Net HST
Rebate) is included in the approved Capital Budget and will be funded from the
following accounts:
Description
Account Number
Amount
Brown Street Reconstruction
110-32-330-83457-7401
$1,319,000
Pavement Rehabilitation
110-50-330-83212-7401
397,400
Region of Durham Recovery
110-32-330-83457-7402
816,500
3.2 Queries with respect to the department's needs, specifications, etc., should be referred
to the Director of Planning and Infrastructure Services.
4. Concurrence
This report has been reviewed by the Director of Planning and Infrastructure Services
who concurs with the recommendations.
5. Conclusion
It is respectfully recommended that Broz Excavating Inc. with a total bid amount of
$1,992,226.67 (Net HST Rebate), being the low compliant bidder, be awarded the
contract for Brown Street Reconstruction in accordance with the terms, conditions, and
specifications of Tender CL2023-5.
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379, Ext. 2209 or
dferguson@clarington.net.
Attachments:
Attachment 1 — Bid Summary
Interested Parties:
List of Interested Parties available from Department.
Municipality of Clarington
Report FSD-039-23
Page 4
Attachment 1 to Report FSD-039-23 — Bid Summary
Municipality of Clarington
CL2023-5
Brown Street Reconstruction
Bidder
Total Bid
(Including HST)
Total Bid
(Net HST Rebate)
Broz Excavating Inc.
$2,212,280.01
$1,992,226.67
Hard -Co Construction Ltd.
2,469,580.30
2,223,933.55
Nick Carchidi Excavating Ltd.
2,660,527.37
2,395,887.30
Primrose Contracting Ltd.
2,822,002.22
2,541,300.41
Dufferin Construction Company
3,480,796.64
3,134,565.19
Elirpa Construction & Materials Ltd.
3,715,661.54
3,346,068.30