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HomeMy WebLinkAboutOPD-010-12 Cladiwn REPORT OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: October 15, 2012 Resolution#: -1 By-law#: Report#: OPD-010-12 File#: Subject: COST FOR PAVING THE ORONO LIBRARY PARKING LOT RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD-010-12 be received. Submitted by: Reviewed by; -ede Eck J. Horvath �, Franklin u, B.A., M.R., R.R.F.A. Chief Administrative Officer Director of Operations FH/kr October 9, 2012 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 REPORT NO.: OPD-010-12 PAGE 2 1.0 BACKGROUND At the General Purpose and Administration meeting of Monday September 24th Council requested a budget estimate for the paving of the Orono Library parking lot. The existing parking lot is comprised of gravel and can accommodate up to 8 vehicles. The parking lot is graded twice a year by the Department and or upon request by the Library. The Department has not received many requests in the past regarding maintenance concerns at the lot. 2.0 Estimated Construction If Council wishes to expand the existing municipal paved parking lot inventory, there are two options for their consideration at this location. The first option is to excavate and build a proper base and pave (Attachment 1). The budget to pave the existing lot with six parking spaces is estimated at $29,900 (Attachment 2). The second option is to expand the existing parking lot to thirteen parking spaces (Attachment 3). This would allow for seven parking spaces on the east side and six spaces on the west side. This would involve the removal of four walnut trees along the west side of the parking lot. The cost for the expansion, paving, and related works is estimated at $44,600 (Attachment 4). Both options include a paved linkage to the Victorian Bandshell in the south east corner of the property. 3.0 Parking Lot Rehabilitation Program Council should be aware that Engineering and Operations are investigating a program in the 2013 Budget to evaluate the existing condition of our paved parking lots and provide recommended improvements and prioritize the required improvements. Council should be aware that improvements are needed to the parking lot at the Darlington Sports Centre. This item has been identified in the four year capital program and is estimated at $185,000 to $200,000. 4.0 CONCURRENCE Not applicable. REPORT NO.: OPD-010-12 PAGE 3 5.0 CONCLUSION If council is interested in considering improving the gravel parking lot at the Orono Library, that staff be directed to include the cost of Option Two for consideration during the 2013 budget deliberations and that the Clarington Public Library Board be advised. CONFORMITY WITH STRATEGIC PLAN -- The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan X Not Applicable Staff Contact: Fred Horvath, Director of Operations Interested Parties: None Attachment 1: Proposed Parking Upgrade — Opt 1 Attachment 2: Option 1 - Budget Attachment 3: Proposed Parking Upgrade — Opt 2 Attachment 4: Option 2 - Budget OPD-010-12; Attachment 1 CHURCH STRMT NORTH t ti r fill. L + j M k m r � V V m N r AtlMfIlVM LItlHdSV 3OIM-0'Z — L'Z V NS f 1 0 s = p M ;D + FtA s T m � T m z r� X A m a • ,� o < F Z m r Q Q o A V� 2 J 2 0 Z m0 1 OPD-010-12;Attachment 2 ORONO LIBRARY PARKING LOT BUDGET ESTIMATE In accordance with the first paragraph of this Tender, the Contractor hereby offers to complete the work specified for Contract No. CL2013-XX for the following unit prices. Spec. No. The numbers in this column refer to the applicable issue of the Ontario Provincial Standard Specifications SP Refers to Special Provisions MOC Refers to Municipality of Clarington Design Guidelines and Standard Drawings RMDCS - Refers to Regional Munici lity of Durham Construction Specifications Item No Sped Descirpt�orr: Unit; Quantity Unit Total= OPTION 1: PAVE EXISTING PARKING LOT 206 Earth Excavation m 145 SP (Grading) & Removal P 18.55 2,689.75 MOC Granular'B', Type 1 t 190 314 (300 mm Depth) 17.00 3,230.00 SP MOC Granular'A' (150 t 145 314 mm Depth) 20.00 2,900.00 SP Hot Mix, HL3 in t 36 MOC Parking Lot(50mm 125.00 4,500.00 310 Depth) SP Hot Mix, HL3 in 2.0 t 9 MOC m Walkway (50mm 175.00 1,575.00 310 Depth) SP MOC, Precast Concrete ea 7 353 Curb (OPSD 85.00 595.00 SP 603.020 Pavement Markings m 42 MOC, (100mm Width— 5.00 210.00 710 White) SP 802 Topsoil (Imported) m 240 SP 6.00 1,440.00 804 Terraseed m 240 SP 7.00 1,680.00 MOC, Miscellaneous LS 100% SP Landscaping 500.00 500.00 Subtotal Construction 19,319.75 Material Testing 1,500.00 Detailed Design and Contract 3,900.00 Administration HST @13% 3,213.57 Contingencies 10% 1,966.68 TOTAL PROJECT COST, OPTION 1 29,900.00 OPD-010-12; Attachment 3 r CHURCH STRETF NORTH t A�l J r c� c� z c 0 rn c a CX rn ♦ .y G C , N O rn '1 w � AYM)IlY1N 11YMJlY iO1M W!Y O H L"L 70 v m 00 f m � m - m I Z M t -13 v P rZ1 � i� Z n�i m 0 �i i OPD-010-12;Attachment 4 ORONO LIBRARY PARKING LOT BUDGET ESTIMATE In accordance with the first paragraph of this Tender, the Contractor hereby offers to complete the work specified for Contract No. CL2013-XX for the following unit prices. Spec. No. The numbers in this column refer to the applicable issue of the Ontario Provincial Standard Specifications SP - Refers to Special Provisions MOC - Refers to Municipality of Clarington Design Guidelines and Standard Drawings RMDCS - Refers to Regional Municipality of Durham Construction Specifications Item No Spec.: Descrip#i©n tJnifi .Quan#ty Unit Total :; OPTION 2: EXPAND AND PAVE PARKING LOT 201 Clearing and Grubbing ea. 4 SP 1,000.00 4,000.00 206 Earth Excavation m 210 SP (Grading) & Removal P 18.55 3,895.50 MOC Granular'B', Type 1 t 285 314 (300 mm Depth) 17.00 4,845.00 SP MOC Granular'A' (150 mm t 200 314 Depth) 20.00 4,000.00 SP Hot Mix, HL3 in Parking t 55 MOC Lot(50mm Depth) 125.00 6,875.00 310 SP Hot Mix, HL3 in t 9 MOC Walkway (50mm 175.00 1,575.00 310 Depth) SP MOC, Precast Concrete Curb ea 14 353 (OPSD 603.020) 85.00 1,190.00 SP Pavement Markings m 84 MOC, (100mm Width—White) 5.00 420.00 710 SP 802 Topsoil (Imported) m 260 SP 6.00 1,560.00 804 Terraseed m 260 SP 7.00 1,820.00 MOC, Miscellaneous LS 100% SP Landscaping 500.00 500.00 Subtotal Construction 30,680.50 Material Testing 1,500.00 Detailed Design and Contract Administration 4,600.00 HST @13% 4,781.47 Contingencies 10% 3,038.03 TOTAL PROJECT COST,OPTION 1 44,600.00