HomeMy WebLinkAboutCOD-025-12 Clarftwn REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: October 15, 2012 Resolution#: By-law#:
Report#: COD-025-12 File#:
Subject: RFP2012-8 FIRE MASTER PLAN
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-025-12 be received;
2. THAT Dillon Consulting, Toronto, Ontario, with a total estimated bid price of
$71,226.91 (net of H.S.T. Rebate), being the highest ranked proposal meeting all
terms, conditions and specifications be awarded the contract for RFP2012-8
Provision of Consulting Services — Fire Master Plan, as required by the
Emergency and Fire Service Department; and
3. THAT the funds required in the amount of$71,226.91 be drawn from the 2012
Emergency and Fire Services Administration — Consulting account#100-28-130-
00000-7160.
Submitted by:
y � �' Reviewed by:
Marie Marano, H.B.Sc., Franklin Wu,
C.M.O., Chief Administrative Officer
Director of Corporate
Services
ex
Nancy Tar
Director of
Finance/Treasurer
MM\JDB\km
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
REPORT NO.: COD-025-12 PAGE 2
1. BACKGROUND
1.1 Request for Proposal RFP2012-8 Fire Master Plan was advertised electronically
on the municipal website and the Ontario Public Buyers website. Eleven firms
downloaded the document. Subsequently, six (6) proposals were received and
tabulated as per Attachment 1.
2. ANALYSIS
2.1 All proposals met the bid submission requirements and were evaluated based on
company background, references, pricing/cost, staff qualifications and
experience, quality of submission, project deliverable and value added services.
2.2 The proposals were reviewed and ranked by staff members from the following
departments: Emergency and Fire Services, Finance, Engineering, Planning and
Corporate Services. The criteria was ranked accordingly on a scale from one
(poor) to five (excellent) consistent with the RFP guidelines.
2.3 Two bidders with the highest ranked written proposals, Dillon Consulting and
MMM Group, were short listed and made a presentation to the Evaluation Team
on their understanding and approach to the project. The presentations were
evaluated based on ability to communicate, overall impression of the
presentation, attention to concerns/questions, their understanding of the
requirements and identification of practical solutions. The highest ranked
proponent was then subjected to a check of references.
2.4 The highest ranked consultant is the Dillon Group, Toronto, Ontario, and they
have completed numerous Fire Master Plans and provided satisfactory
references.
3. COMMENTS
3.1 Queries with respect to the department needs, specifications, etc. should be
referred to the Director of Fire and Emergency Services.
4. FINANCIAL
4.1 The required funds are to be drawn from the 2012 Emergency and Fire Services
Administration - Consulting account#100-28-130-00000-7160 budgeted at
$75,000.00.
5. CONCURRENCE
5.1 This report has been reviewed by Gord Weir, Director of Emergency and Fire
Services and the Manager of Purchasing who concur with the recommendations.
REPORT NO.: COD-025-12 PAGE 3
6. CONCLUSION
6.1 That the highest ranked proponent, Dillon Consulting, be recommended as the
successful proponent for the provision of the Fire Master Plan.
CONFORMITY WITH STRATEGIC PLAN
The recommendations contained in this report conform to the general intent of the
following priorities of the Strategic Plan:
Promoting economic development
X Maintaining financial stability
Connecting Clarington
Promoting green initiatives
Investing in infrastructure
Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Jerry Barber, Purchasing Manager
Attachments:
Attachment 1 - Bid Tabulation
i
I
Leading the Way
Attachment 1
Municipality of Clarington
BID TABULATION
RFP2012-8
FIRE MASTER PLAN
BIDDER Bid Amount
(Net of HST
Rebate)
Dillon Consulting Limited
Toronto, ON $71,226.91
MMM Group, Jim Gough
Thornhill, ON $68,609.64
Emergency Management &Training Inc.
Barrie, ON $61,007.16
Emergency Services Consulting International
Wilsonville, OR $68,223.13
T L. Powell &Associates Ltd
Ajax, ON $66,378.05
BH Group Inc.
Uxbridge, ON $71,232.00