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Special Council Meeting
Minutes
Date: October 2, 2023
Time: 6:30 PM
Location: Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor L. Rang, Councillor C. Traill, Councillor W. Woo,
Councillor M. Zwart
Staff Present: M. Dempster, G. Acorn, J. Gallagher, L. Patenaude, T. Pinn
1. Call to Order
Mayor Foster called the meeting to order at 6:30 p.m.
Trevor Pinn joined later in the meeting at 6:40 p.m.
2. Moment of Reflection
Councillor Traill led the meeting in the moment of reflection.
3. Land Acknowledgement Statement
Councillor Traill recited the Land Acknowledgement Statement.
4. Declaration of Interest
There were no disclosures of interest stated at this meeting.
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Special Council Minutes October 2, 2023
5. Presentations/Delegations
Suspend the Rules
Resolution # C-128-23
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That the Rules of Procedure be suspended to add delegations of Julie Van
Hartingsveldt, President, Clarington Girls Hockey Association and Keersten
Shaw, Clarington Minor Hockey Association, to the Agenda.
Carried
Trevor Pinn joined the meeting at 6:40 p.m.
5.1 Delegation of Julie Van Hartingsveldt, President, Clarington Girls Hockey
Association, Regarding Report FSD-035-23 South Bowmanville Recreation
Centre Funding
Julie Van Hartingsveldt, President, of Clarington Girls Hockey Association was
present regarding Report FSD-035-23 South Bowmanville Recreation Centre
Funding. Julie requested that Council support option 1 or include twin pads with
option 4. J. Van Hartingsveldt expressed the need for more ice pads and aquatic
facilities. Julie explained that there is limited ice time available, therefore they
must purchase a minimum of 10 hours of ice time, per week, outside of
Clarington. J. Hartingsveldt added that they are forced to cancel programming
and that the need for ice is an ongoing complaint from teams and members. Julie
explained the need for reasonable ice times as children are pulled out of school
early to get to practice. J. Hartingsveldt provided an overview of the Whitby
sports complex, outlining the importance and programs they provide. Julie stated
that Council can explore alternatives in seeking partnerships and not focus solely
on a tax increase. J. Hartingsveldt answered questions from Members of Council.
5.2 Delegation of Keersten Shaw, Clarington Minor Hockey Association,
Regarding Report FSD-035-23 South Bowmanville Recreation Centre
Funding
Keersten Shaw, Clarington Minor Hockey Association (Clarington Toros), was
present regarding Report FSD-035-23 South Bowmanville Recreation Centre
Funding. Keersten expressed concerns regarding the growing population in
hockey and no facilities to accommodate. K. Shaw explained that registrations
grew from 453 registrants to 620 this year and the difficulty of creating new
teams, programs, and camps. K. Shaw outlined the usable ice time and stated
that 358 ice slots would be required to support the current population. Keersten
noted that losing the Darlington ice pad will only further complicate ice time. K.
Shaw stated that there is a lack of opportunities and requested additional ice
pads be considered. Keersten answered questions from Members of Council.
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Special Council Minutes October 2, 2023
6. Consent Agenda
6.1 Communications
Resolution # C-129-23
Moved by Councillor Woo
Seconded by Councillor Elhajjeh
That all Communication items listed in Section 6.1, be received, on consent; and
That the authors' names be added to the Interested Parties list for future public
input communications on the matter of the South Bowmanville Recreation Centre
Funding.
Carried
6.1.1 Correspondence from Dawn Mathers, CMHA, Regarding Report FSD-035-23
South Bowmanville Recreation Centre Funding
6.1.2 Correspondence from Greg Livingstone, President, Clarington Thunder,
Regarding Report FSD-035-23 South Bowmanville Recreation Centre
Funding
6.1.3 Correspondence from Nat Fair, Regarding Report FSD-035-23 South
Bowmanville Recreation Centre Funding
6.1.4 Correspondence from Amie Lines, Regarding Report FSD-035-23 South
Bowmanville Recreation Centre Funding
6.1.5 Correspondence from Peter Lines, Regarding Report FSD-035-23 South
Bowmanville Recreation Centre Funding
6.1.6 Correspondence from Briana Michie, Regarding Repot FSD-035-23 South
Bowmanville Recreation Centre Funding
6.1.7 Correspondence from Jason Michie, Regarding Report FSD-035-23 South
Bowmanville Recreation Centre Funding
6.1.8 Correspondence from Katrina Stuart-Poirer, Regarding Report FSD-035-23
South Bowmanville Recreation Centre Funding
6.1.9 Correspondence from Mike Sawula, Regarding Report FSD-035-23 South
Bowmanville Recreation Centre Funding
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6.2 Staff Reports and Staff Memos
6.2.1 FSD-035-23 South Bowmanville Recreation Centre Funding
Resolution # C-130-23
Moved by Councillor Zwart
Seconded by Councillor Woo
That Report FSD-035-23, and any related delegations or communication items,
be received;
That Council approve the South Bowmanville Recreation Centre to include a
Gymnasium/Multi-Purpose Rooms/Soccer Dome with Walking Track/Outdoor
Skating Rink (Option 4 as outlined in this report);
That Council approve the project cost of $64,837,402;
That, in accordance with Resolution #GG-072-22, Option 4 be funded in the
amount of $65,000,000 and will be financed though the existing debenture
approval from the 2022 capital budget;
That, following the consideration of the Recreation Master Plan, Council consider
other options, including, but not limited to, aquatic and ice pads;
That the CAO be given delegated authority to negotiate a revised proposal with
Colliers Project Leaders for project management services for the project;
That the Outdoor Skating Rinks, identified in Report FSD-035-23, be approved to
a maximum of $8,000,000 and that the Deputy CAO/Treasurer is authorized to
make an application to the Region of Durham for the necessary debentures for
both the Outdoor Skating Rinks and the South Bowmanville Recreation Centre,
such terms at the discretion of the Deputy CAO/Treasurer not to exceed 20 years
in any single issue;
That the Deputy CAO/Treasurer is authorized to split the debenture into phases
at their discretion and in consultation with the Region of Durham;
That the CAO be given delegated authority to award contracts for the
construction of the two outdoor skating rinks, given an upset budget of
$8,000,000; and
That all interested parties listed in Report FSD-035-23, and any delegations be
advised of Council's decision.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Woo, and Councillor Zwart
No (1): Councillor Traill
Carried on a recorded vote (6 to 1)
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Special Council Minutes October 2, 2023
7. Confirming By-law
Resolution # C-131-23
Moved by Councillor Rang
Seconded by Councillor Elhajjeh
That leave be granted to introduce By-law 2023-061, being a by-law to confirm
the proceedings of the Council of the Municipality of Clarington at a special
meeting held on the 2nd day of October, 2023; and
That the said by-law be approved.
Carried
8. Adjournment
Resolution # C-132-23
Moved by Councillor Zwart
Seconded by Councillor Rang
That the meeting adjourn at 7:49 p.m.
Carried
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