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Council Minutes
Date: September 25, 2023
Time: 6:30 p.m.
Location: Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor L. Rang, Councillor W. Woo, Councillor M. Zwart
Absent: Councillor C. Traill
Staff Present: M. Dempster, J. Gallagher, L. Patenaude, G. Acorn, S. Brake, R.
Maciver, A. Tapp, T. Pinn, D. Speed
1. Call to Order
Mayor Foster called the meeting to order at 6:31 p.m.
2. Moment of Reflection
Councillor Rang led the meeting in a moment of reflection.
3. Land Acknowledgement Statement
Councillor Rang recited the Land Acknowledgement Statement.
4. Declaration of Interest
There were no disclosures of interest stated at this meeting.
5. Announcements
Members of Council announced upcoming community events and matters of
community interest.
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6. Presentations / Delegations
6.1 Delegation of Adrienne and Adam Hyland regarding Item 9.1 - Motion to
Reconsider, West Beach Cottage Leases
Adam Hyland was present regarding Item 9.1 - Motion to Reconsider, West
Beach Cottage Leases. Adam requested a reconsideration of Resolution #C-108-
23, to include their cottage in the lease extension agreement. A. Hyland
explained how they keep the area clean and safe.
Adam stated that they submitted a petition from those who visit the beach,
supporting the lease extension. A. Hyland noted that they are aware of the future
development and wish to enjoy the cottage until then. Adam answered questions
from Members of Committee.
6.2 Delegation of Anne Parker regarding Item 9.1 - Motion to Reconsider, West
Beach Cottage Leases
Anne Parker was present regarding Item 9.1 - Motion to Reconsider, West Beach
Cottage Leases. Anne explained the background of the family members who
were present, representing the cottage at 32 West Beach Road. A. Parker noted
the emotional impact of losing the cottage and added that the cottage has hosted
many events, including the filming of Kill Shot. Anne explained that their summer
presence deters late -night visitors and added that there are numerous break-ins
to all cottages during the winter. A. Parker questioned why only two cottages are
being vacated when the remaining four have been granted a five-year lease.
Anne requested that Resolution #C-108-23 be reconsidered to extend their
cottage lease agreement and answered questions from Members of Committee.
Alter the Agenda
Resolution # C-111-23
Moved by Councillor Woo
Seconded by Councillor Rang
That the Agenda be altered to consider Item 9.1 Motion to Reconsider - West
Beach Cottage Leases, at this time; and
That Item 7.4.1, Report FSD-035-23 South Bowmanville Recreation Centre
Funding, be moved to Section 8, Items for Separate Discussion.
Yes (5): Mayor Foster, Councillor Elhajjeh, Councillor Rang, Councillor Woo, and
Councillor Zwart
No (1): Councillor Anderson
Absent (1): Councillor Traill
Carried on a recorded vote (5 to 1)
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9. Business Arising from Procedural Notice of Motion
9.1 Motion to Reconsider - West Beach Cottage Leases
Motion for Reconsideration
Resolution # C-112-23
Moved by Councillor Woo
Seconded by Councillor Rang
That a portion of Resolution #C-108-23 pertaining to the Cottages on West
Beach of Port Darlington section b., as follows, be reconsidered:
The existing leases be allowed to expire for this year for the agreements
with:
Adrienne Hyland (daughter of the late Don Adams) - 16 West Beach
Robert Lowe (nephew of the late Shirley Fowler) - 32 West Beach
Yes (3): Councillor Rang, Councillor Woo, and Councillor Zwart
No (3): Mayor Foster, Councillor Anderson, and Councillor Elhajjeh
Absent (1): Councillor Traill
Motion Lost on a recorded vote (3 to 3)
7. Consent Agenda
7.1 Council and Standing Committee Minutes
Resolution # C-113-23
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That all items listed in Section 7.1, be approved on consent with the exception of
Items 6.2.7 and 6.2.9 of the General Government Committee meeting.
Carried
7.1.1 Minutes of a regular meeting of Council dated June 26, 2023
7.1.2 Minutes of a special meeting of Council dated June 27, 2023
7.1.4 Minutes of the Planning and Development Committee meeting dated
September 18, 2023
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7.1.3 Minutes of the General Government Committee meeting dated September
11, 2023
Item 6.2.7 - Report PWD-007-23 School and Community Safety Zone Traffic
Speeds
Resolution # C-114-23
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That Report PWD-007-23 and any related delegations or communication items,
be received;
That Staff be directed to build into the Clarington Traffic Calming Policy the
following standards — 40 km/hr on residential (urban areas, in the hamlets)
streets and 30 km/hr in school zones; and
That all interested parties listed in Report PWD-007-23 and any delegations be
advised of Council's decision.
Referred
See following motion.
Resolution # C-115-23
Moved by Councillor Rang
Seconded by Councillor Zwart
That the foregoing Resolution #C-114-23, be referred to the October 16, 2023,
General Government Committee meeting.
Carried
Item 6.2.9 - Report PWD-010-23 Staffing Requirements for New Municipal
Sidewalk Snow Clearing Program
Resolution # C-116-23
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
Whereas Council is supportive of the New Municipal Sidewalk Snow Clearing
Program;
And whereas the program will allow for the clearing of sidewalks on arterial roads
during the 2023/2024 winter season;
Now therefore be it resolved that Report PWD-010-23 be received;
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That the additional staffing resources be approved as outlined in Report PWD-
010-23, to effectively manage the new level of service as directed by Council,
with the exception of the adjustment of 10 Light Equipment Operators being
changed to 10 Labourers, reducing the impact on the 2024 budget by $141,270;
and
That all interested parties listed in Report PWD-010-23, be advised of Council's
decision.
Carried
7.2 Advisory and Local Board Minutes
Resolution # C-117-23
Moved by Councillor Rang
Seconded by Councillor Anderson
That all items listed in Section 7.2, be approved on consent.
Carried
7.2.1 Minutes of the Bowmanville Santa Clause Parade Committee dated May 8,
July 12, and August 9, 2023
7.2.2 Minutes of the Active Transportation and Safe Roads Advisory Committee
dated May 15, 2023
7.2.3 Minutes of the Clarington Diversity Committee dated May 25, July 13, and
September 13, 2023
7.2.4 Minutes of the Clarington Accessibility Advisory Committee dated June 14,
2023
7.2.5 Minutes of the Clarington Task Force for Affordable Housing Committee
dated June 14, 2023
7.2.6 Minutes of the Clarington Heritage Committee dated June 20, 2023
7.2.7 Minutes of the Newcastle Community Hall Board dated June 20, 2023
7.2.8 Minutes of the Newcastle Memorial Arena Management Board dated August
8 and September 12, 2023
7.2.9 Minutes of the Agricultural Advisory Committee dated August 10, 2023
7.3 Communications
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7.4 Staff Reports and Staff Memos
Resolution # C-118-23
Moved by Councillor Woo
Seconded by Councillor Rang
That all items listed in Section 7.4, be approved on consent, in accordance with
the agenda.
Carried
7.4.1 FSD-037-23 -Single Source Recommendation —Replacement of Aerial 11
Resolution # C-119-23
That Report FSD-037-23, and any related delegations or communication items,
be received;
That, pending approval of the required funds, the Purchasing Manager and
Director of Emergency Services/Fire Chief are authorized to sole source the
replacement of Aerial 11 through Canoe Procurement Group and 1200 Degrees
(the parent company of Darch Fire) for $2,344,336.39; and
That all interested parties listed in Report FSD-037-23, and any delegations be
advised of Council's decision.
7.4.2 Memo-018-23 Lease Agreement with RDPS To Use CEFS Station 5
Resolution # C-120-23
That Memo-018-23 Lease Agreement with RDPS to Use CEFS Station 5, be
received for information.
7.5 By-laws
Resolution # C-121-23
Moved by Councillor Rang
Seconded by Councillor Elhajjeh
That all items listed in Section 7.5, be approved on consent;
That leave be granted to introduce By-laws 2023-056 to 2023-059; and
That the said by-laws be approved.
Carried
7.5.1 2023-056 - Being a by-law to amend by-law 2011-005, regarding Council
compensation policies, to add the 1/3 tax free allowance
7.5.2 2023-057 - Being a by-law to appoint a Deputy Treasurer
7.5.3 2023-058 - Being a By-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of Clarington
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7.5.4 2023-059 - Being a By-law to Exempt a Certain Portion of Registered Plan
40M-2601 from Part Lot Control
8. Items for Separate Discussion
8.1 FSD-035-23 - South Bowmanville Recreation Centre Funding
Resolution # C-122-23
Moved by Councillor Zwart
Seconded by Councillor Woo
That Report FSD-035-23, and any related delegations or communication items,
be received;
That Council approve the South Bowmanville Recreation Centre to include a
Gymnasium/Multi-Purpose Rooms/Soccer Dome with Walking Track/Outdoor
Skating Rink (Option 4 as outlined in this report);
That Council approve the project cost of $64,837,402;
That, in accordance with Resolution #GG-072-22, Option 4 be funded in the
amount of $65,000,000 and will be financed through the existing debenture
approval from the 2022 capital budget;
That the CAO be given delegated authority to negotiate a revised proposal with
Colliers Project Leaders for project management services for the project;
That the Outdoor Skating Rinks identified in Report FSD-035-23, be approved to
a maximum of $8,000,000 and that the Deputy CAO/Treasurer is authorized to
make an application to the Region of Durham for the necessary debentures for
both the Outdoor Skating Rinks and the South Bowmanville Recreation Centre,
such terms at the discretion of the Deputy CAO/Treasurer not to exceed 20 years
in any single issue;
That the Deputy CAO/Treasurer is authorized to split the debenture into phases
at their discretion and in consultation with the Region of Durham;
That the CAO be given delegated authority to award contracts for the
construction of the two outdoor skating rinks, given an upset budget of
$8,000,000; and
That all interested parties listed in Report FSD-035-23, and any delegations be
advised of Council's decision.
Referred
Later in the meeting, see following motion.
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Amendment:
Resolution # C-123-23
Moved by Councillor Rang
Seconded by Councillor Elhajjeh
That the foregoing Resolution #C-122-23 be amended by adding the following
after Paragraph 4:
"That, following the consideration of the Recreation Master Plan, Council
consider other options, including, but not limited to, aquatic and ice pads"
Carried Later in the Meeting, see following motion
Resolution # C-124-23
Moved by Councillor Elhajjeh
Seconded by Councillor Rang
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #C-123-23 for a second time.
Carried
The foregoing Resolution #C-123-23 was then put to a vote and carried.
Resolution # C-125-23
Moved by Councillor Zwart
Seconded by Councillor Woo
That the matter of Report FSD-035-23 South Bowmanville Recreation Centre,
including the amended Resolution #C-122-23, be referred to a Special Council
meeting the week of October 2, 2023, to be called by the Mayor.
Carried
10. Unfinished Business
11. Confidential Items
12. Confirming By -Law
Resolution # C-126-23
Moved by Councillor Zwart
Seconded by Councillor Woo
That leave be granted to introduce By-law 2023-060, being a by-law to confirm
the proceedings of the Council of the Municipality of Clarington at a regular
meeting held on the 25th day of September, 2023; and
That the said by-law be approved.
Carried
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13. Adjournment
Resolution # C-127-23
Moved by Councillor Zwart
Seconded by Councillor Woo
That the meeting adjourn at 8:40 p.m.
Carried
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