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General Government Committee
Minutes
Date: September 11, 2023
Time: 9:30 a.m.
Location: Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart
Regrets: Councillor L. Rang
Staff Present: R. Maciver, J. Newman, G. Acorn, S. Brake, T. Pinn, C. Salazar,
M. Chambers, D. Speed
Other Staff Present: P. Davidson, R. Hutchinson, J. O'Meara, L. Reck, M. Westover
1. Call to Order
Councillor Zwart called the meeting to order at 9.31 a.m.
2. Land Acknowledgement Statement
Mayor Foster led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
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Suspend the Rules / Alter the Agenda
Resolution # GG-135-23
Moved by Councillor Woo
Seconded by Mayor Foster
That the Rules of Procedure be suspended to add Kirk Kemp as a delegation
regarding Item 9.1, Durham Region Hospice Grant, and the Agenda be altered to
consider Item 9.1 immediately following Kirk Kemp's delegation.
Carried
Suspend the Rules
Resolution # GG-136-23
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That the Rules of Procedure be suspended to add an Agenda Item to the Closed
Session portion of the meeting regarding a Greenbelt Land Update.
Carried
5. Presentations/Delegations
5.4 Delegation of Kirk Kemp regarding Item 9.1 Durham Region Hospice Grant
Kirk Kemp was present regarding Item 9.1 Durham Region Hospice Grant, on
behalf of the Bowmanville Hospital and the Marigold Hospice Foundation. K.
Kemp thanked Members of Committee for their continued support, leadership
and financial contributions to the Foundation. Kirk noted the Municipality of
Clarington's support started the fundraising campaign and assisted with the
increasing community support raising funds to help offset the increasing costs of
the project. K. Kemp also provided background information on the project. Kirk
thanked the Members of Committee and answered questions.
Resolution # GG-137-23
Moved by Councillor Anderson
Seconded by Mayor Foster
That the Delegation of Kirk Kemp, regarding Item 9.1, Durham Region Hospice
Grant, be received with thanks.
Carried
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9. New Business
9.1 Durham Region Hospice Grant - Councillor Zwart
Councillor Zwart left the Chair. Mayor Foster assumed the Chair.
Resolution # GG-138-23
Moved by Councillor Zwart
Seconded by Councillor Anderson
Where hospice provides meaningful end -of -life care, in a home -like setting, for
individuals facing a palliative diagnosis;
Whereas the Municipality is a willing host of Durham Region Hospice —
Clarington, and has donated surplus land and a grant to offset development
charges, to support the project; and
Whereas due to escalating construction costs, Durham Region Hospice —
Clarington requires additional financial support to build this location.
Now therefore be it resolved that staff be directed to provide a $1,250,000 grant
to Durham Region Hospice — Clarington, to support construction efforts;
That the funds be sourced from the Strategic Capital Reserve Fund; and
That the funds be repaid to the Reserve Fund through annual tax levy
contributions of $125,000.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Traill,
Councillor Woo, and Councillor Zwart
Absent (1): Councillor Rang
Carried on a recorded vote (6 to 0)
Councillor Zwart assumed the Chair.
Recess
Resolution # GG-139-23
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That the Committee recess for five minutes.
Carried
The meeting reconvened at 10:04 a.m. with Councillor Zwart in the Chair.
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5. Presentations/Delegations
5.1 Presentation by Linda J. Laliberte, CPA, CGA, CAO/Secretary Treasurer,
Ganaraska Region Conservation Authority, Regarding an Overview of the
Legislative Changes in the Conservation Authorities Act
Linda J. Laliberte, CPA, CGA, CAO/Secretary-Treasurer, Ganaraska Region
Conservation Authority, was present regarding an Overview of the Legislative
Changes in the Conservation Authorities Act. Linda made a verbal presentation
to accompany an electronic presentation. L. Laliberte provided an overview of the
background and fundamental principles of Conservation Authorities. Linda
outlined the GRCA watershed and Ganaraska Conservation Program Areas. L.
Laliberte explained the Conservation Authorities Act Legislative Changes Update,
including the background, regulations under Bill 229, and categorization of
programs and services as per Regulation 687/21. Linda outlined the programs
and services inventory, timelines, and additional legislative changes. L. Laliberte
provided an update on possible future Memorandum of Understanding's and next
steps. Linda answered questions from the Members of Committee.
Resolution # GG-140-23
Moved by Councillor Woo
Seconded by Councillor Elhajjeh
That the Presentation of Linda J. Laliberte, CPA, CGA, CAO/Secretary Treasurer,
Ganaraska Region Conservation Authority, Regarding an Overview of the
Legislative Changes in the Conservation Authorities Act, be received with thanks.
Carried
5.2 Presentation by Peter Moreira, Chief of Police, Vidal Chavannes, Director,
and Dr. Amanda Couture -Carron, Senior Strategic Planner, Durham
Regional Police Service, Regarding Durham Regional Police Service
Strategic Plan 2024
Peter Moreira, Chief of Police, Vidal Chavannes, Director, and Dr. Amanda
Couture -Carron, Senior Strategic Planner, Durham Regional Police Service, were
present Regarding Durham Regional Police Service Strategic Plan 2024. Peter,
Vidal, and Amanda made a verbal presentation to accompany an electronic
presentation. Councillor Woo provided an overview of the Police Services Board
Strategic Plan 2024 goals. Chief Moreira introduced the presentation of Dr.
Amanda Couture -Carron and Vidal Chavannes. Vidal provided a brief
background. A. Couture -Carron outlined the community consultation results,
outlining the top 3 roadway safety issues, community safety and neighbourhood
crime issues, areas for improvement. V. Chavannes provided an overview of the
member consultations and strategic goals and objectives. Vidal outlined the
strategic plan format and content. Peter and Vidal answered questions from
Members of Committee.
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Resolution # GG-141-23
Moved by Mayor Foster
Seconded by Councillor Anderson
That the Presentation of Peter Moreira, Chief of Police, Vidal Chavannes,
Director, and Dr. Amanda Couture -Carron, Senior Strategic Planner, Durham
Regional Police Service, Regarding Durham Regional Police Service Strategic
Plan 2024, be received with thanks.
Carried
5.3 Delegation by Yuri Castillo and Allison Schizkoske, The Salvation Army,
regarding The Salvation Army in Bowmanville
Yuri Castillo, Community Partner Liaison, and Allison Schizkoske, Director of
Operations and Community Pastor for the Salvation Army, were present
regarding an update on The Salvation Army in Bowmanville. Yuri and Allison
made a verbal presentation to accompany an electronic presentation. A.
Schizkoske provided an overview of the Salvation Army's mission and vision
statements and core values. Allison outlined the programs and services they
offer. A. Schizkoske reviewed the housing support services provided by the
Salvation Army and the need to increase the existing level of service and noted
the Mental Health Crisis has impacted this further. Allison thanked the Members
of Committee and the Municipality of Clarington's continuous support of the
Salvation Army and noted they need to expand on the food services and provide
increased support in other areas. A. Schizkoske explained that funding is always
a challenge and hoping that increased campaigns will increase support, and they
are hoping to partner with the Region of Durham and the Municipality in the
future to have additional services extended east to Bowmanville and beyond.
Allison thanked the Members of Committee and answered questions.
Resolution # GG-142-23
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That the Delegation of Yuri Castillo and Allison Schizkoske, The Salvation Army,
regarding The Salvation Army in Bowmanville, be received with thanks.
Carried
Recess
Resolution # GG-143-23
Moved by Councillor Woo
Seconded by Councillor Anderson
That the Committee recess until 1:00 p.m.
Carried
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The meeting reconvened at 1:01 p.m. with Councillor Zwart in the Chair.
6. Consent Agenda
Resolution # GG-144-23
Moved by Councillor Anderson
Seconded by Mayor Foster
That the items listed in Section 6, be approved in accordance with the agenda,
except for items 6.2.7 and 6.2.9.
Carried
6.1 Communications
6.2 Staff Reports and Staff Memos
6.2.1 LGS-024-23 Strong Mayors Legislation — Impact on Clarington
Resolution # GG-145-23
That Report LGS-024-23, and any related delegations or communication items,
be received;
That Staff bring forward updates to the Council -Staff Relations Policy E12, as it
relates to the strong mayors powers, during a fuller review of the policy; and
That Staff bring forward the Procedural By-law amendments noted in Section 14
of this report, directly to a future Council meeting.
6.2.2 FSD-031-23 Appointment of Deputy Treasurer
Resolution # GG-146-23
That Report FSD-031-23, be received;
That the By-law attached to Report FSD-031-23, appointing Paul Davidson as
Deputy Treasurer, be approved; and
That all interested parties listed in Report FSD-031-23, and any delegations be
advised of Council's decision.
6.2.3 FSD-032-23 Tax Write -Offs under Section 354(2)(a), 354(4)(b) and 353(3) of
the Municipal Act, 2001
Resolution # GG-147-23
That Report FSD-032-23, and any related delegations or communication items,
be received; and
That the Deputy CAO/Treasurer be authorized, under Section 354(2)(a),
354(4)(b) and Section 353(3) of the Municipal Act, 2001 to write-off taxes as
uncollectible and charge back the proportionate amounts to the Region of
Durham and the Province of Ontario.
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6.2.4 FSD-033-23 2023 DMIP Insurance Renewal
Resolution # GG-148-23
That Report FSD-033-23 and any related delegations or communication items,
be received;
That the general insurance placement, in conjunction with the other member
municipalities of the Durham Municipal Insurance Pool, with Intact Insurance for
an integrated pooling arrangement that includes integrated insurance coverages
and common self -retention deductible levels for the period July 1, 2023 to June
30, 2024, at a cost of $1,160,614 to the Municipality of Clarington be confirmed;
That the purchase of cyber liability coverage through CFC at a cost of $70,750
be confirmed; and
That all interested parties listed in Report FSD-033-23 and any delegations be
advised of Council's decision.
6.2.5 FSD-034-23 Fire Apparatus Procurement
Resolution # GG-149-23
That Report FSD-034-23, and any related delegations or communication items,
be received;
That the additional $700,000 from the Fire Equipment Reserve Fund required to
procure the replacement of Aerial 11, be approved;
That the Deputy CAO/Treasurer is directed to contribute any proceeds from the
trade-in of Aerial 11 to the Fire Equipment Reserve Fund; and
That all interested parties listed in Report FSD-034-23, and any delegations be
advised of Council's decision.
6.2.6 PWD-006-23 Orono Parking Study Update
Resolution # GG-150-23
That Report PWD-006-23, and any related delegations or communication items,
be received;
That residential rental property owners in Orono be encouraged to provide off-
street parking for tenants wherever possible;
That all interested parties listed in Report PWD-006-23, and any delegations be
advised of Council's decision.
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6.2.8 PWD-008-23 Traffic Speeds and Pedestrian Crossings on Scugog Street
Resolution # GG-151-23
That Report PWD-008-23, and any related delegations or communication items,
be received;
That Council direct staff prepare a proposal to extend the sidewalk on the west
side of Scugog Street between Rehder Avenue and Wellington Street, that will
include consultation with the adjacent property owners; and
That all interested parties listed in Report PWD-008-23, and any delegations be
advised of Council's decision.
6.2.10 CAO-018-23 Municipal Law Enforcement Service Delivery Review
Resolution # GG-152-23
That Report CAO-018-23 and any related delegations or communication items,
be received;
That the recommendations contained in Attachment 1 of Report CAO-018-23, the
Municipal Law Enforcement Service Delivery Review, be forwarded to Staff for an
implementation plan;
That Council endorse the request for a full-time Clerk II position, to be funded out
of gapping in 2023, and included in the 2024 budget;
That a full-time MLE Officer and a full-time Animal Shelter Clerk I (upgrading
current part-time position) be included for consideration in the 2024 budget; and
That all interested parties listed in Report CAO-018-23 and any delegations be
advised of Council's decision.
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6.2.7 PWD-007-23 School and Community Safety Zone Traffic Speeds
Resolution # GG-153-23
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That Report PWD-007-23 and any related delegations or communication items,
be received;
That staff be directed to build into the Clarington Traffic Calming Policy the
following standards — 40 km/hr on residential streets and 30 km/hr in school
zones; and
That all interested parties listed in Report PWD-007-23 and any delegations be
advised of Council's decision.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Traill,
Councillor Woo, and Councillor Zwart
Absent (1): Councillor Rang
Carried on a recorded vote (6 to 0)
6.2.9 PWD-010-23 Staffing Requirements for New Municipal Sidewalk Snow
Clearing Program
Resolution # GG-154-23
Moved by Councillor Traill
Seconded by Councillor Elhajjeh
That Report PWD-010-23 be received;
That the additional staffing resources outlined within this report be approved by
Council, with the exception of the Supervisor position, to effectively manage the
new level of service, as directed; and
That all interested parties listed in Report PWD-010-23 be advised of Council's
decision.
Yes (1): Councillor Traill
No (5): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Woo,
and Councillor Zwart
Absent (1): Councillor Rang
Motion Lost on a recorded vote (1 to 5)
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Resolution # GG-155-23
Moved by Mayor Foster
Seconded by Councillor Woo
That Report PWD-010-23 be received;
That the additional staffing resources outlined within this report be approved by
Council to effectively manage the new level of service, as directed; and
That all interested parties listed in Report PWD-010-23 be advised of Council's
decision.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Woo,
and Councillor Zwart
No (1): Councillor Traill
Absent (1): Councillor Rang
Carried (5 to 1)
Councillor Traill left the meeting at 2:03 p.m.
7. Items for Separate Discussion
7.1 PWD-009-23 Bowmanville Dog Park Solar Lighting Update
Resolution # GG-156-23
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That Report PWD-009-23 and any related delegations or communication items,
be received;
That Council approve the use of $10,000 from the Tax Rate Stabilization Reserve
Fund for the removal of all existing solar lights and poles from the Bowmanville
Leash Free Park;
That Staff be directed to use the existing solar lighting at the Rhonda Park
Pathway;
That the appropriate source of funding be identified for the reinstallation cost of
the solar lighting; and
That all interested parties listed in Report PWD-009-23 be advised of Council's
decision.
Motion Withdrawn
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Resolution # GG-157-23
Moved by Councillor Woo
Seconded by Councillor Anderson
That Report PWD-009-23 and any related delegations or communication items,
be received;
That Council approve the use of $10,000 from the Tax Rate Stabilization Reserve
Fund for the removal of all existing solar lights and poles from the Bowmanville
Leash Free Park;
That Staff be directed to use the existing solar lighting at the Newcastle Leash
Free Park;
That the relocation of the solar lighting for the Newcastle Leash Free Park, be
funded from the Capital Works Reserve Fund;
That Staff investigate a hardwired lighting system for the Bowmanville Leash
Free park and the source of funding for the project; and
That all interested parties listed in Report PWD-009-23 be advised of Council's
decision.
Carried
8. Unfinished Business
10. Confidential Items
Closed Session
Resolution # GG-158-23
Moved by Mayor Foster
Seconded by Councillor Anderson
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended,
the meeting be closed for the purpose of discussing two matters that deals with:
• a matter that deals with advice that is subject to solicitor -client privilege,
including communications necessary for that purpose;
• information explicitly supplied in confidence to the municipality or local
board by Canada, a province or territory or a Crown agency of any of
them;
a trade secret or scientific, technical, commercial, financial or labour
relations information, supplied in confidence to the municipality or local
board, which, if disclosed, could reasonably be expected to prejudice
significantly the competitive position or interfere significantly with the
contractual or other negotiations of a person, group of persons, or
organization;
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• a trade secret or scientific, technical, commercial or financial information
that belongs to the municipality or local board and has monetary value or
potential monetary value;
• a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the
municipality or local board.
Carried
Councillor Traill returned to the meeting at 2:23 p.m.
10.1 Confidential Memo-001-23 Elexicon Corporation Shareholder Update
10.2 Green Belt Land Update
Rise and Report
The meeting resumed in open session at 2:50 p.m.
Councillor Zwart advised that two matters were discussed in "closed" session in
accordance with Section 239(2) of the Municipal Act, 2001 and one resolution
was passed to provide direction to staff.
11. Adjournment
Resolution # GG-159-23
Moved by Councillor Elhajjeh
Seconded by Councillor Anderson
That the meeting adjourn at 2:51 p.m.
Carried
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