HomeMy WebLinkAbout10/02/2000
.
THE MUNICIPALITY OF CLARlNGTON
General Purpose and Administration Committee
October 2, 2000
Minutes of a meeting of the General Purpose
and Administration Committee held on
Monday, October 2,2000 at 9:30 a.m., in the
Council Chambers.
ROLL CALL
Present Were:
Acting Mayor T. Young
Councillor J. Mutton
Councillor M. Novak
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim
Absent:
Mayor D. Hamre (on Regional business)
Also Present:
Chief Administrative Officer, F. Wu
Director of Community Services, J. Caruana (until 12:35 p.m.)
Fire Chief, M. Creighton (until 12:35 p.m.)
Director of Planning and Development, D. Crome
Treasurer, M. Marano (until 12:35 p.m.)
Director of Public Works, S. Vokes
Deputy Clerk, M. Knight Stanley
.
Acting Mayor Young chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
Councillor Novak indicated that she would be disclosing a pecuniary interest
with respectto Report TR-71-00.
Councillor Schell indicated that he would be disclosing a pecuniary interest with
respect to the delegations of Linda Gasser and Jackie Fraser and Report
PD- I 05-00.
Acting Mayor Young indicated a disclosure of pecuniary interest with respect to
Report TR-70-00.
MINUTES
Resolution #GPA-425-00
Moved by Councillor Trim, seconded by Councillor Schell
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on September 18, 2000 be approved.
"CARRIED"
.
J J30 1
G.P. & A. Minutes
. DELEGATIONS
.
.
- 2-
October 2, 2000
Resolution #GPA-426-00
Moved by Councillor Novak, seconded by Councillor Trim
THAT the agenda be altered to add the names of Mary Rycroft and Joan Anderson to the
list of delegations.
"CARRIED"
(a) Chris Barrett, 342 Liberty Street N. R.R. #5, Bowmanville,
LIC 3K6 - re: Report PD-095-00, advised prior to the meeting that he would
not be in attendance.
(b) Randy Henry, 2 Rothean Drive, Whitby, LIP IL5 - re: Report PD-097-00,
expressed support of the staff recommendations and was present to answer
questions from Members of the Committee.
(c) Glenn Genge, B. G. Biddle & Associates Ltd., 96 King Street East,
Oshawa, LIH IB6 - re: Report PD-099-00, expressed support for the staff
recommendations.
(d)
Cathy Abraham, 4 Doncaster Crescent, Newcastle, LIB IE8- re: Report
PD- I 00-00, circulated a letter from Brian Harris, Principal, Newcastle Public
School requesting a school crossing guard at Beaver and Robert Streets in
Newcastle. She also circulated a petition containing approximately 172
signatures of persons requesting that a school crossing guard be reinstated at the
intersection of Robert Street and Beaver Street in Newcastle, stating that this
crossing guard is of vital importance to the safety of the school children. If this
request is not approved she suggested that an all-way stop be installed at this
intersection.
(e) Bob Clarke, 89 Darren Crescent, Cambridge, N3C 3Y9 - re: Report
PD- I 0 I -00, concurred with the staff recommendations and was present to
answer questions from Members of the Committee.
(I) David Clark, P.O. Box 73, TD Centre, Toronto, M5K IE7 - re: Report
PD- I 0 I -00, expressed support for the staff recommendations and was present to
answer questions from Members of the Committee.
(g) Carl Good, Ontario Independent Crematorinms, clo Newcastle Funeral
Home, 386 Mill Street S., Newcastle, LIB IC6 - re: Report PD-IOI-OO,
expressed support for the staff recommendations and was present to answer
questions from Members of the Committee.
Councillor Schell stated a pecuniary interest with respect to the delegation of Linda
Gasser and Jackie Fraser, vacated his chair and refrained from discussion on the
following delegations. Councillor Schell's employer is Blue Circle Canada Inc. which is
also a member of AP AO.
302
.
.
.
G.P. & A. Minutes
- 3 -
October 2, 2000
DELEGA nONS CONT'D.
(h) Linda Gasser, P.O. Box 399, 7421 Best Road, Orono, LOB IMO - re: Report
PD- I OS-OO, circulated a copy of her presentation wherein she requested a
commitment from the Planning Staff, Council and the AP AO that they would be
willing to fully participate and re-examine some of the proposed policies in the
context of the Regional Official Plan Review which is now underway and during
the Official Plan review process that should take place in Clarington in 2001.
She noted that the PPS sets minimal standards. Municipalities can require more
stringent protection policy if the appropriate planning justifications are provided.
She stated that it is unrealistic to rely on cash strapped Conservation Authorities,
the Region or MNR to do all natural heritage feature and ESA identification,
although the municipality should take advantage of all public and private sector
partnership opportunities. She requested that staff be encouraged to more fully
involve parties with demonstrated interests to participate in the early stages of
discussion when Official Plan Policies are undertaken particularly when outside
the Official Plan process.
(i) Jaekie Fraser, Aggregate Producers Association of Ontario, 365
Brunell Road, Unit #2, Mississauga, L4Z IZ5 - re: Report PD- I OS-OO,
thanked members of staff and everyone who was involved in the process. The
organization is participating in the Durham Regional Official Plan review.
Gl Kelvin Whalen, 1138337 Ontario Inc., 1029 McNicoll Avenue, Scarborough,
MI W 3W6 - re: Report WD-46-00, advised prior to the meeting that he would
not be addressing Members of the Committee.
(k)
Barb Cowie, 2682 Prestonvale Road, Courtice, LIE 2R9 - re: Report
WD-47-00, expressed various concerns pertaining to the amount of vehicular
traffic and the safety of pedestrians. She requested the installation of a four way
stop at the ClaretlPrestonvaIe intersection and suggested that road cahning
devices should be used to slow traffic down.
(I) Angie Lane, 7 Claret Road, Courtice, LIE IWI - was called but was not
present.
(m) Mr. Terry Bums, 9 Claret Road, Courtice, LIE I WI - was called but was
not present.
(n) Mary Rycroft, G.M. Sernas and Assoeiates Ltd., 110 Scotia Court, Unit 41,
Whitby, LIN 8Y7 - expressed support for the recommendations contained in
Reports PD-09S-00 and PD-096-00 and was present to answer questions from
Members of the Committee.
(0) Joan Anderson, 4398 8th Concession, R.R. #1, Kendal, LOA IEO - thanked
Mel"bers of Council and staff for their support and advised that two public
meeting have been held with many residents attending the meetings in support
of using the former Kendal Public School as a community hall. She advised that
she recognizes that the building will be shared with the Fire Department and that
they will have the first right of refusal on this building.
Councillor Novak chaired this portion of the meeting.
303
G.P. & A. Minutes
. PUBLIC MEETINGS
.
.
-4 -
October 2, 2000
Pursuant to the Planning Act, the Council of the Municipality of Clarington,
through its General Purpose and Administration Committee, is holding a Public
Meeting for the following applications:
(a) Rezoning Application - Part Lot 33, Concession 2, Former Township
of Darlington - C.R.A.F.T. Construction on Behalf of Equibanc
Funding Inc.
(b) Official Plan Amendment, Rezoning, and Site Plan Applications -
Loblaw Properties Limited - Part Lot 6, Concession I, former
Township of Darlington
The Clerk's Department sent public notice for the rezoning application by first
class mail on or before August 18,2000 to all property owners within 120
metres of the subject property in accordance with the latest municipal
assessment record. In addition, notices were also posted on the sites prior to
August 18, 2000. This notice procedure is in compliance with the Ontario
Regulation made under the Planning Act.
(a) Report PD-093-00 - C.R.A.F.T. Construction on Behalf of Equibanc
Funding Inc.- the purpose and effect of the application is to amend the
zoning by-law to permit the establishment of two restaurants each with
a drive-thru.
Ann DuBray, 7 Valleycrest Drive, Courtice, LIE lJ2 - circulated a copy of
her presentation as well as a copy of a petition containing approximately 150
signatures saying "no" to the Tim Hortons and Pizza Pizza Development. She
noted that there are already approximately 10 plazas between Townline Road
and Courtice Road and questioned the need for another plaza when there are so
many vacancies within the existing plazas. She stated that these types of stores
are not needed in Courtice and that Courtice is now starting to look like a strip
mall. She expressed concerns pertaining to access and egress on Highway 2 and
the dangerous traffic situation this may cause. She expressed a concern
pertaining to wildlife habitat and suggested that this property be used as a soccer
field, a tourist information centre or should remain as it presently exists.
Ian A.R. Graham, Urban Intelligence Inc., 12 Mercer Street, Suite 400,
Toronto, M5V lID - expressed support for the recommendations contained in
the staff report and advised that the applicant is willing to undertake the EIS
process and work to meet all of the municipal requirements. He noted that the
applicant will help to pay for the signalization of Centre field and Highway 2.
(b) Report PD-094-00 - Loblaw Properties Limited - the purpose and
effect of these applications is to permit the expansion of the existing
supermarket from 4323 m2 (46,530 ft2) to 7827 m2 (84,252 ft2)
No one spoke in opposition to or in support of this application.
Hugh Handy, Zelinka Priamo Limited, 34 Carrington Place, Guelph,
NI G 5C2 - expressed support for the recommendations contained in Report
PD-094-00 and advised that a retail impact study is being conducted. The
facility is being expanded to allow for more food retail space as well as a coffee
bar.
304
G.P. & A. Minutes
- 5-
October 2, 2000
. PUBLIC MEETINGS CONT'D
Resolution #GPA-427-00
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the Committee recess for 15 minutes.
"CARRIED"
The meeting reconvened at 11:10 a.m.
PLANNING AND DEVELOPMENT DEPARTMENT
Rezoning
Application
C.R.A.F.T. Const.
ZBA 2000-022
.
Official Plan
Amendment, Re-
Zoning and Site Plan
COPA 2000-004
ZBA 2000-020
& SPA 2000-017
Amendment to
Approved Plan
Of Subdivision
G.M. Sernas
IST-S7021
.
Resolution #GPA-42S-00
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Report PD-093-00 be received;
THAT the application to amend Comprehensive Zoning By-law 84-63 of the
former Town of Newcastle, submitted by C.R.A.F.T. Construction on behalf of
Equibanc Funding Inc. be referred back to staff for further processing and the
preparation of a subsequent report following the receipt of the outstanding
agency comments and the completed Environmental Impact Study; and
THAT all interested parties listed in Report PD-093-00 and any delegation be
advised of Council's decisions.
"CARRIED"
Resolution #GPA-429-00
Moved by Councillor Young, seconded by Councillor Trim
THAT Report PD-094-00 he received;
THAT the official plan amendment and rezoning application as submitted by
Zelinka Priamo Limited, on behalf of Loblaw Properties Limited, be referred
back to Staff for further processing and preparation of a subsequent report
pending receipt of all outstanding comments; and
THAT all interested parties listed in Report PD-094-00 and any delegation be
advised of Council's decision,
"CARRIED"
Resolution #GPA-430-00
Moved by Councillor Young, seconded by Councillor Schell
THAT Report PD-095-00 be received;
THAT the application for revisions to Draft Approval for Plan of Subdivision
IST-S702l revised and dated August 2S, 2000 as per Attachment 2 to Report
PD-095-00 be approved subject to the Conditions of Draft Approval contained
in Attachment 3 to Report PD-095-00;
305
.
.
.
G.P. & A. Minutes
-6 -
October 2, 2000
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
Amendment to
Draft Approved
Plan of Subdivision
18T -89070
Rezoning Appl.
Randy Henry
DEV 93-03 I
Architectural
Control Req.
Lizjan Develop.
I 8T-990 18
THAT a copy of Report PD-095-00 and Council's decision be forwarded to the
Region of Durham Planning Department; and
THAT the interested parties listed in Report PD-095-00 and any delegation be
advised of Council's decision.
"CARRIED"
Resolution #GPA-43 1-00
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report PD-096-00 be received;
THAT the application for revisions to Draft Approval for Plan of Subdivision
18T-89070 (revised and dated December 17, 1999, as per Attachment 2 to
Report PD-095-00) be approved subject to the Conditions of Draft Approval
contained in Attachment 3 to Report PD-096-00;
THAT a copy of Report PD-096-00 and Council's decision be forwarded to the
Region of Durham Planning Department; and
THAT the interested parties listed in Report PD-096-00 and any delegation be
advised of Council's decision.
"CARRIED"
Resolution #GPA-432-00
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Report PD-097-00 be received;
THAT the application to amend Zoning By-law 84-63, be approved in principle,
and that the amending By-law, as per Attachment 3 to Report PD-097-00, be
forwarded to Council upon registration of the amending site plan agreement;
THAT a copy of Report PD-097-00 and Council's decision be forwarded to the
Region of Durham Planning Department; and
THAT all interested parties listed in Report PD-097-00 and any delegations be
advised of Council's decision.
"CARRIED"
Resolution #GPA-433-00
Moved by Councillor Rowe, seconded by Councillor Trim
THAT Report PD-098-00 be received;
THAT Council approve the request from Lizjan Development Inc. seeking relief
from the provisions of Paragraphs I a) and 4b) of the Architectural Control
Standards, Schedule "w" contained within the Municipality's core subdivision
agreement subject to the conditions in Paragraphs 2.3 and 2.4 of Report
PD-098-00; and
306
.
.
.
G.P. & A. Minutes
-7 -
October 2, 2000
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
Rezoning and
Draft Plan of Sub.
Neale McLean
DEV 92-048 &
18T-92022
Request for
Additional Crossing
Guard at Beaver and
Robert Streets
CGI.5
THAT all interested parties listed in Report PD-098-00 and any delegation be
advised of Council's decision.
"'CARRIED"
Resolution #GPA-434-00
Moved by Councillor Young, seconded by Councillor Schell
THAT Report PD-099-00 be received;
THAT subject to Council declaring that portion of Elephant Hill Park identified
as Area C on Attachment 4 to Report PD-099-00 surplus and approving its
exchange for the lands owned by Mr. Neale McLean identified as Area D on
Attachment 4 to Report PD-099-00, that:
a) the Region of Durham be advised that the Municipality ofClarington
recommends approval of the proposed Draft Plan of Subdivision
I8T-92022 as amended and submitted by D. G. Biddle & Associates on
behalf of Neale McLean subject to the conditions of draft plan approval
as contained in Attachment 5 to Report PD-099-00;
b)
the rezoning application DEV 92-048 to amend the Zoning By-law
84-63, as submitted by D.G. Biddle & Associates on behalf of Neale
McLean, to permit the proposed draft plan of subdivision be approved
as shown on Attachment 6 to Report PD-099-00 and that the
appropriate by-law be passed;
c) the Mayor and Clerk be authorized, by By-law, to execute a subdivision
agreement between the Owner and the Municipality of Clarington to
the satisfaction of the Director of Planning and Development and the
Director of Public Works;
THAT a copy of Report PD-099-00 and Council's decision be forwarded to the
Region of Durham Plarming Department; and
THAT all interested parties listed in Report PD-099-00 and any delegations be
advised of Council's decision.
"CARRIED"
Resolution #GPA-435-00
Moved by Councillor Trim, seconded by Councillor Young
THAT Report PD- I 00-00 be received;
THAT a temporary school crossing guard be approved until the end of the
school year, June 200 I and that this matter be revisited in June, 200 I; and
THAT the following be referred to staff:
THAT the need for additional school crossing guards be investigated in other
areas of the municipality where schools are being built and adjacent
subdivisions are being constructed.
"CARRIED LATER IN THE MEETING"
3 0 7 (SEE FOLLOWING MOTIONS)
.
.
.
G.P. & A. Minutes
- 8-
October 2, 2000
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
Official Plan
Amendment, Rezoning
And Site Plan Appl.
Out. Independent
Crematoriums Ltd.
COPA 99-003
ZBA 99-035;
Resolution #GPA-436-00
Moved by Councillor Young, seconded by Councillor Trim
THAT the recommendations contained in Resolution #GPA-435-00 be divided.
"CARRIED"
Resolution #GPA-437-00
Moved by Councillor Trim, seconded by Councillor Young
THAT Report PD- I 00-00;
THAT a temporary school crossing guard be approved until the end of the
school year, June 200 land that this matter be revisited in June, 2001.
"CARRIED"
Resolution #GPA-438-00
Moved by Councillor Trim, seconded by Councillor Young
THAT the following be referred to staff:
THAT the need for additional school crossing guards be investigated in other
areas of the municipality where schools are being built and adjacent
subdivisions are being constructed.
"CARRIED"
Resolution #GPA-439-00
Moved by Councillor Young, seconded by Councillor Mutton
THAT the intersection of Edward and Mill Streets continue to be investigated
and input from the school he received to determine the need for a school
crossing guard for the school year 2001/2002.
"MOTION LOST"
Resolution #GPA-440-00
Moved by Councillor Mutton, seconded by Councillor Schell
THAT Report PD-IO I -00 be received;
THAT Amendment No. 21 to the Clarington Official Plan as submitted on
behalf of Ontario Independent Crematoriums Limited to permit a crematorium,
chapel, and ancillary uses and contained in Attachment 3 to Report PD-IOI-OO
be approved;
THAT the necessary by-law to adopt Amendment No. 21 be passed and that
Amendment No. 21 to the Clarington Official Plan be forwarded to the Regional
Municipality of Durham for approval;
308
.
.
.
G.P. & A. Minutes
-9 -
October 2, 2000
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
Confidential
Report PD-I 02-00
Monitoring of
The Decisions of
Committee of Adj.
Sept. 14, 2000
A GT A Countryside
Sttategy
THAT the rezoning application ZBA 99-035 to amend the Zoning By-law
84-63, as submitted on behalf of Ontario Independent Crematoriums Limited, to
permit a crematorium, chapel, and ancillary uses be Approved in principle and
that the by-law as contained in Attachment 4 to Report PD-l 0 I -00 be forwarded
to Council at such time as an appropriate agreement has been approved for
execution between the Municipality and Ontario Independent Crematoriums
Limited; and
THAT all interested parties listed in Report PD- I 0 1-00 and any delegation be
advised of Council's decision.
"CARRIED"
Resolution #GPA-44I-00
Moved by Councillor Trim, seconded by Councillor Rowe
THAT Confidential Report PD- I 02-00 be referred to the end of the agenda to be
considered at a "closed" meeting.
"CARRIED"
Resolution #GPA-442-00
Moved by Councillor Trim, seconded by Councillor Schell
THAT Report PD-103-00 be received;
THAT Council concur with the decisions of the Committee of Adjustment made
on September 14, 2000 for applications A20001030 and AZOOOI039 to
A2000/04 I, inclusive; and
THAT Staff be authorized to appear before the Ontario Municipal Board to
defend the decisions of the Committee of Adjustment for applications
A20001030 and A20001039 to A2000104 I inclusive, in the event of an appeal.
"CARRIED"
Resolution #GPA-443-00
Moved by Councillor Rowe, seconded by Councillor Young
THAT Report PD- I 04-00 be received and endorsed as the Municipality's
comments regarding "A GTA Countryside Strategy"; and
THAT a copy of Report PD-I04-00 be forwarded to the Greater Toronto
Services Board for their consideration.
"CARRIED"
Councillor Schell stated a pecuniary interest with respect to Report PD-I 05-00,
vacated his chair and refrained from discussion and voting on the subject matter.
Councillor Schell's employer is Blue Circle Canada Inc. which is a member of
APAO (Aggregate Producers' Association of Ontario).
309
.
.
.
G.P. & A. Minutes
-10-
October 2, 2000
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
Official Plan
Amendment and
Modification No. 173
COPA 00-005
Removal of Holding
Durham Capital
Management
ZBA 2000-025
Resolution #GPA-444-00
Moved by Councillor Young, seconded by Councillor Trim
THAT Report PD-105-00 be received;
THAT Official Plan Amendment No. 19 to the Clarington Official Plan be
approved;
THAT Modification No. 173 to the Clarington Official Plan, as modified, be
approved;
THAT the changes to proposed Official Plan Amendment No. 19 and proposed
Modification No. 173 be deemed to be minor and that a new Public Meeting is
not required;
THAT the necessary by-law to adopt Amendment No. 19 be passed and that
Amendment No. 19 to the Clarington Official Plan be forwarded to the Regional
Municipality of Durham for approval;
THAT Modification No. 173 to the Clarington Official Plan be forwarded to the
Ontario Municipal Board in respect of Referral No.5 and related appeals to the
Clarington Official Plan;
THAT a copy of Report PD-I05-00 and Council's resolution be forwarded to
the Region of Durham; and
THAT all interested parties listed in Report PD-! 05-00 and any delegations be
advised of Council's decision.
"CARRIED"
Resolution #GPA-445-00
Moved by Councillor Young, seconded by Councillor Rowe
THAT Report PD-l 06-00 be received;
THAT the request for the removal of the Holding (H) Symbol with respect to
Draft Plan of Subdivision IST-99005 be approved;
THAT a copy of Report PD-106-00 and Council's decision be forwarded to the
Region of Durham Plarming Department; and
THAT all interested parties listed in Report PD- I 06-00 and any delegations be
advised of Council's decision.
"CARRIED"
310
.
.
.
G.P. & A. Minutes
- 11-
October 2, 2000
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
AMP Development
Tracking System
Conf. Services
PLN 24.5.10
CLERK'S DEPARTMENT
Public Information
Night - Municipal
Boards and
Committees
Taxi Tariff
By-law
Property Standards
Order Enforcement
1588 Bloor Street
Courtice
Resolution #GPA-446-00
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report PD-107-00 be received;
THAT GeoSolutions Consulting Inc. be retained to undertake the Configuration
of AMP Development Tracking System which include three phases as follows:
. Phase I - Business Process Modelling
. Phase 2 - Configuration of Planning Application Module
. Phase 3 - Configuration of Building Permits Module;
THAT the procedures set out in Purchasing By-law 94- 129, Section 5,
paragraph 06, be waived for this particular transaction;
THAT the sum of up to $134,650.00 to fund this project be taken from the
Working Fund Rate Stabilization Reserve Account Number 2900-I-X; and
THAT a by-law be passed to authorize the Mayor and Clerk to execute the
necessary contract.
"CARRIED"
Councillor Trim chaired this portion of the meeting.
Resolution #GPA-447-00
Moved by Councillor Young, seconded by Councillor Rowe
THAT Report CD-5 1-00 be received for information.
"CARRIED"
Resolution #GPA-448-00
Moved by Councillor Schell, seconded by Councillor Mutton
THAT Report CD-52-00 be received;
THAT By-law 91-08 be repealed and a new Taxi Tariff By-law be enacted; and
THAT the interested parties listed in Report CD-52-00 be advised of Council's
action.
"CARRIED"
Resolution #GPA-449-00
Moved by Councillor Mutton, seconded by Councillor Novak
THAT Report CD-53-00 be received;
311
G.P. & A. Minutes
- 12-
October 2, 2000
. CLERK'S DEPARTMENT CONT'D
THAT staffbe authorized to retain a contractor to undertake the required work
as set out in the Property Standards Order issued July 12,2000 for the property
at 1588 Bloor Street, Courtice;
THAT the required funds be drawn from Reserve Account #1I00-9-X; and
THAT the interested parties listed hereinafter be advised of Council's actions.
"CARRIED"
Councillor Mutton chaired this portion of the meeting.
TREASURY DEPARTMENT
Cash Activity
Report - July, 2000
Resolution #GPA-450-00
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Report TR-62-00 be received;
THAT, in accordance with provision of Chapter M-45, Section 79 (I) of the
Municipal Act, R.S.O. 1990, the Treasurer reports the cash position ofthe
Municipality of Clarington for the month ended July 3 I, 2000, is as shown on
the schedule attached to Report TR-62-00; and
.
THAT Part "A" of the expenditures for the month of July, 2000 be confirmed.
"CARRIED"
Cash Activity Report
August, 2000
Resolution #GP A-45 I -00
Moved by Councillor Novak, seconded by Councillor Trim
THAT Report TR-63-00 be received;
THAT, in accordance with provision of Chapter M-45, Section 79 (I) of the
Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the
Municipality of Clarington for the month ended August 31, 2000, is as shown on
the schedule attached to Report TR-63-00; and
THAT Part "A" of the expenditures for the month of August, 2000, be
confirmed.
"CARRIED"
Correspondence dated September 26, 2000, from Diana Williamson, Campaign
Coordinator, Build Courtice Fundraising Campaign was circulated to Members
of the Committee. The letter stated that a final installment of $4,879.3 I raised
by the Build Courtice Fundraising Campaign for the Courtice Community
Centre was enclosed as a fmal installment for a total fundraising effort of
$193,618.31.
.
312
G.P. & A. Minutes
- 13-
October 2, 2000
. TREASURY DEPARTMENTCONT'D
.
.
Status of the Courtice
Complex Fundraising
Co-operative Tender
2000-FI-02
Domestic Fuel Oil
2000/200 I
Supplier Information
Night
Kendal Conununity
Hall Lease
Resolution #GPA-452-00
Moved by Councillor Novak, seconded by Councillor Rowe
THAT Report TR-64-00 be received for information; and
THAT the Build Courtice Committee be thanked for their efforts.
"CARRIED"
Resolution #GPA-453-00
Moved by Councillor Trim, seconded by Councillor Schell
THAT Report TR-65-00 be received;
THAT Perry Fuels Inc., Oshawa, Ontario with a net unit price in the amount of
$.4815 per litre (including G.S.T.), meeting all terms, conditions and
specifications of the Co-operative Tender 2000-FI-02 be awarded the contract to
supply and deliver No.2 Domestic Fuel Oil to the Municipality of Clarington
for the 2000/2001 winter season; and
THAT the funds expended be drawn from the 2000/200 I budget allocation for
heating offacilities.
"CARRIED"
Resolution #GPA-454-00
Moved by Councillor Rowe, seconded by Councillor Schell
THAT Report TR-66-00 be received for information; and
THAT Staff be authorized to further investigate the development of a data base
in conjunction with the Municipality of Clarington Board of Trade.
"CARRIED"
Resolution #GP A-455-00
Moved by Councillor Trim, seconded by Councillor Schell
THAT Report TR-67-00 be received;
THAT the lease agreement with the Kendal Community Association be
approved in principle;
THAT the By-law attached to Report TR-67-00 marked Attachment "A" to
Report TR-67-00 be approved authorizing the Mayor and the Clerk to execute
the necessary agreement;
THAT, upon successful development of the Kendal Board, the Director of
Community Services, may upon request by the Board, authorize an operating
grant up to on upset limit of $5,000.00 from the unallocated grant balance; and
313
G.P. & A. Minutes
- 14-
October 2, 2000
. TREASURYDEPARTMENTCONT'D
THAT Council authorize the Director of Public Works to purchase the tables
and chairs required for the Kendal Community Hall, with funding to a maximum
of $20,000.00 from the Contingency Account #7007-X-298.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING MOTION)
Resolution #GPA-456-00
Moved by Councillor Novak, seconded by Councillor Young
THAT the foregoing Resolution #GPA-455-00 be amended by adding the
following wording thereto:
"THAT the agreement be amended to show the Fire Department will
share the use of the facilities and will have the first right of refusal."
"CARRIED"
The foregoing Resolution #GPA-455-00 was then put to a vote and "CARRIED
AS AMENDED."
.
Confidential Report
TR-68-00
Resolution #GPA-457-00
Moved by Councillor Trim, seconded by Councillor Rowe
THAT the recommendations contained in Confidential Report TR-68-00
pertaining to a property matter be approved.
"CARRIED"
List of Applications
For Cancellation
Reduction or Refund
Of Taxes
Resolution #GPA-458-00
Moved by Councillor Schell, seconded by Councillor Novak
THAT Report TR -69-00 be received; and
THAT the attached list of applications for cancellation, reduction or refund of
taxes attached to Report TR-69-00 be approved.
"CARRIED"
Councillor Young stated a pecuniary interest with respect to Report TR-70-00,
vacated his chair and refrained from discussion and voting on the subject matter.
Councillor Young's parents own the property in which the event was staged.
The unaudited fmancial statement for the Greater Canadian Town Band Festival
2000 was circulated to Members of the Committee prior to the adoption of
Report TR-70-00.
.
314
.
.
.
G.P. & A. Minutes
- 15-
October 2, 2000
TREASURY DEPARTMENT CONT'D.
Interest Free Loan
Greater Canadian
Town Band Festival
Elevator Installation
Clarington Older
Adults Centre
1999 Audit
Report and
Management Letter
Resolution #GPA-459-00
Moved by Councillor Novak, seconded by Councillor Rowe
THAT Report TR-70-00 be received; and
THAT upon receipt of audited financial statements, Council approve an interest
free loan of$I 7,000 to the Greater Canadian Town Band Festival, clo David
Clirnenhage, to be repaid by December 31, 2001, to be financed from the
Contingency Account #7007-X-0298.
"CARRIED"
Councillor Novak stated a pecuniary interest with respect to Report TR-71-00,
vacated her chair and refrained from discussion and voting on the subject matter.
Councillor Novak's employer conducts business with a proponent referenced in
Report TR -7 I -00.
Resolution #GPA-460-00
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Report TR-71-00 be received;
THAT GeIT Construction, Bowmanville, Ontario with a total bid in the amount
of $ I 71,500.00 (Including G.S. T.), being the lowest responsible bidder meeting
all terms, conditions and specifications of Tender CL2000-25 be awarded the
contract for the Elevator Installation at CIarington Beech Centre;
THAT funds in the amount $150,000.00, be drawn from the Older Adult
Operating Reserve Fund Account # I I lO-l98-X; and
THAT the remaining funds required in the amount of$5I,500.00 be provided
from the Impact/Escrow Account # III 0-196- X.
"CARRIED"
Resolution #GPA-46 1-00
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report TR-61-00 be received; and
THAT the recommendations and actions identified in the body of Report
TR-61-00 be endorsed.
"CARRIED"
Councillor Schell chaired this portion of the meeting.
315
.
.
.
G.P. & A. Minutes
FIRE DEPARTMENT
Monthly Fire Report
August, 2000
- 16-
October 2, 2000
Resolution #GPA-462-00
Moved by Councillor Trim, seconded by Councillor Novak
THAT Report FD- 14-00 be received for information.
"CARRIED"
Councillor Rowe chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
Clarington Older
Adults Centre
Reserve Fund
By-law #96-56
Ontario Summer
Games 2000
Firehouse Youth
Centre - Annual
Report
Resolution #GPA-463-00
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report CS-16-00 be received;
THAT the five (5) year operational viability period of March II, 1996 to
March 11,2001 as outlined in By-law #96-56 be extended to expire
December 31, 2003; and
THAT a By-law to amend By-law #96-45 be forwarded to Council.
"CARRIED"
Resolution #GP A-464-00
Moved by Councillor Young, seconded by Councillor Novak
THAT Report CS- I 7-00 be received for information.
"CARRIED"
Resolution #GPA-465-00
Moved by Councillor Young, seconded by Councillor ScheU
THAT Report CS- I 9-00 be received for information.
"CARRIED"
Councillor Young chaired this portion of the meeting.
PUBLIC WORKS DEPARTMENT
Confidential Addendum Resolution #GPA-466-00
to Report WD-25-00
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the recommendations contained in Confidential Addendum to Report
WD-25-00 pertaining to a property matter be approved.
"CARRIED"
316
.
.
.
G.P. & A. Minutes
- 17-
October 2, 2000
PUBLIC WORKS DEPARTMENT CONT'D
Proposed Land
Exchange of a
Portion of Church
Street in Newcastle
Claret Road
And PrestonvaIe
Road Traffic Concerns
Resolution #GPA-467-00
Moved by Councillor Novak, seconded by Councillor Rowe
THAT Report WD-46-00 be received;
THAT 1138337 Ontario Inc.'s offer to exchange lands set out in the letterto the
Municipality from Walker Head, the solicitors of 1138337 Ontario Inc., and
dated March 24,2000, be accepted subject to Council resolving that, the
Municipality's interest in Church Street (not opened) shown as Part of Part 14
on Plan 40R- I 4915, is declared surplus pursuantto Section 193 ofthe Municipal
Act and By-law No. 95-22; and
THAT the Mayor and Municipal Clerk on behalf of the Municipality be
authorized to execute a land exchange agreement with 1138337 Ontario Inc.
"CARRIED"
Resolution #GPA-468-00
Moved by Councillor ScheU, seconded by CounciUor Rowe
THAT Report WD-4 7 -00 be received;
THAT, having met the provincial warrants, an aU-way stop be introduced at the
intersection of Prestonvale Road and Claret Road/Whittaker A venue;
THAT the request for an aU-way stop at the intersection of Prestonvale Road
and Robert Adams Drive, which does not meet provincial warrants, be denied;
THAT the request for an aU-way stop at the intersection of Sandringham Drive
and Claret Road, which does not meet provincial warrants, be denied;
THAT requests for aU-way stops along Robert Adams Drive, which do not meet
provincial warrants, be denied;
THAT the Region of Durham be requested to provide a cost estimate and cost
sharing agreement, for the budget year 2002, for tbe premature instaUation of
traffic signals and other intersection improvements at the intersection of Durham
Highway No.2 and Sandringham Drive;
THAT Durham Regional Police be requested to provide periodic radar
enforcement along Prestonvale Road and Robert Adams Drive;
THAT Staff and the Traffic Management Advisory Committee be requested to
review and report back to the General Purpose and Administration Committee
on alternatives to manage traffic volume and speed in the Sandringham Drive,
Prestonvale Road, Caret Road and Robert Adams Drive area; and
THAT the proposed by-law attached to Report WD-47-00 be forwarded to
Council for approval.
"CARRIED"
317
.
.
.
G.P. & A. Minutes
- 18-
October 2, 2000
PUBLIC WORKS DEPARTMENT CON'TD
Traffic Concerns
Hayden
Supply and Ins!.
Of Pedestrian Bridge
ADMINISTRATION
Marketing, Tourism
& Communications
Annual Status Report
UNFINISHED BUSINESS
OTHER BUSINESS
"Adopt a Shelter
Dog" Month
October
Resolution #GPA-469-00
Moved by Councillor Schell, seconded by Councillor Mutton
THAT Report WD-48-00 be received;
THAT the intersection of Concession Road 8 and Middle Road, Haydon,
become an all-way stop; and
THAT the proposed by-law attached to Report WD-48-00 be forwarded to
Council for approval.
"CARRIED"
Resolution #GPA-470-00
Moved by Councillor Novak, seconded by Councillor ScheU
THAT Report WD-49-00 be received for information.
"CARRIED"
Resolution #GPA-47I-00
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Report ADMIN-24-00 be received for information.
"CARRIED"
There were no items considered under this section of the agenda.
Resolution #GPA-472-00
Moved by Councillor Novak, seconded by Councillor Schell
THAT the correspondence from Lynn Menz, Special Events Manager, North
Shore Animal League of America requesting the proclamation of the month of
October as "Adopt a Shelter Dog Month" be received;
THAT the month of October be proclaimed as "Adopt a Shelter Dog Month" in
the Municipality of Ciarington and advertised in accordance with municipal
policy; and
THAT Lynn Menz and Clarington Animal Services be advised of Council's
decision, FORTHWITH.
"CARRIED"
Councillor Trim requested that a demolition permit he issued under the Property
Standards By-law to remove a building located at 522 I Main Street, Orono.
318
.
.
.
G.P. & A. Minutes
OTHER BUSINESS
- 19-
October 2, 2000
C1arington Environmental Resolution #GPA-473-00
Advisory Committee
ADJOURNMENT
Moved by Councillor Rowe, seconded by Councillor Schell
THAT direction be given to staff to investigate and report back regarding the
establishment of a Clarington Environmental Advisory Committee;
TRA T this report should also consider recommendations regarding the
relationship between a Clarington Environmental Advisory Committee and a
Durham Region Environmental Advisory Committee; and
THAT the Region of Durham and Linda Gasser be advised of Council's
decision.
"CARRIED"
Resolution #GPA-474-00
Moved by Councillor Novak, seconded by Councillor Schell
THAT the meeting be "in camera" for consideration of Confidential Report
TR-68-00 pertaining to a property matter.
"CARRIED"
Resolution #GP A-475-00
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the actions taken at the "closed" meeting be ratified.
"CARRIED"
Resolution #GPA-476-00
Moved by Councillor Schell, seconded by Councillor Novak
THAT the meeting adjouro at 12:40 p.m.
"CARRIED"
r1{!~~
&~,Jf7
319