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HomeMy WebLinkAbout2023-09-11 • Cbrington If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 General Government Committee Minutes Date: September 11, 2023 Time: 9:30 a.m. Location: Council Chambers or Microsoft Teams Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh, Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart Regrets: Councillor L. Rang Staff Present: R. Maciver, J. Newman, G. Acorn, S. Brake, T. Pinn, C. Salazar, M. Chambers, D. Speed Other Staff Present: P. Davidson, R. Hutchinson, J. O'Meara, L. Reck, M. Westover 1. Call to Order Councillor Zwart called the meeting to order at 9.31 a.m. 2. Land Acknowledgement Statement Mayor Foster led the meeting in the Land Acknowledgement Statement. 3. Declaration of Interest There were no disclosures of interest stated at this meeting. 4. Announcements Members of Committee announced upcoming community events and matters of community interest. 1 September 11, 2023 General Government Committee Minutes Suspend the Rules /Alter the Agenda Resolution # GG-135-23 Moved by Councillor Woo Seconded by Mayor Foster That the Rules of Procedure be suspended to add Kirk Kemp as a delegation regarding Item 9.1, Durham Region Hospice Grant, and the Agenda be altered to consider Item 9.1 immediately following Kirk Kemp's delegation. Carried Suspend the Rules Resolution # GG-136-23 Moved by Mayor Foster Seconded by Councillor Elhajjeh That the Rules of Procedure be suspended to add an Agenda Item to the Closed Session portion of the meeting regarding a Greenbelt Land Update. Carried 5. Presentations/Delegations 5.4 Delegation of Kirk Kemp regarding Item 9.1 Durham Region Hospice Grant Kirk Kemp was present regarding Item 9.1 Durham Region Hospice Grant, on behalf of the Bowmanville Hospital and the Marigold Hospice Foundation. K. Kemp thanked Members of Committee for their continued support, leadership and financial contributions to the Foundation. Kirk noted the Municipality of Clarington's support started the fundraising campaign and assisted with the increasing community support raising funds to help offset the increasing costs of the project. K. Kemp also provided background information on the project. Kirk thanked the Members of Committee and answered questions. Resolution # GG-137-23 Moved by Councillor Anderson Seconded by Mayor Foster That the Delegation of Kirk Kemp, regarding Item 9.1, Durham Region Hospice Grant, be received with thanks. Carried 2 September 11, 2023 General Government Committee Minutes 9. New Business 9.1 Durham Region Hospice Grant - Councillor Zwart Councillor Zwart left the Chair. Mayor Foster assumed the Chair. Resolution # GG-138-23 Moved by Councillor Zwart Seconded by Councillor Anderson Where hospice provides meaningful end-of-life care, in a home-like setting, for individuals facing a palliative diagnosis; Whereas the Municipality is a willing host of Durham Region Hospice — Clarington, and has donated surplus land and a grant to offset development charges, to support the project; and Whereas due to escalating construction costs, Durham Region Hospice — Clarington requires additional financial support to build this location. Now therefore be it resolved that staff be directed to provide a $1 ,250,000 grant to Durham Region Hospice — Clarington, to support construction efforts; That the funds be sourced from the Strategic Capital Reserve Fund; and That the funds be repaid to the Reserve Fund through annual tax levy contributions of $125,000. Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Traill, Councillor Woo, and Councillor Zwart Absent (1): Councillor Rang Carried on a recorded vote (6 to 0) Councillor Zwart assumed the Chair. Recess Resolution # GG-139-23 Moved by Mayor Foster Seconded by Councillor Elhajjeh That the Committee recess for five minutes. Carried The meeting reconvened at 10:04 a.m. with Councillor Zwart in the Chair. 3 September 11, 2023 General Government Committee Minutes 5. Presentations/Delegations 5.1 Presentation by Linda J. Laliberte, CPA, CGA, CAO/Secretary Treasurer, Ganaraska Region Conservation Authority, Regarding an Overview of the Legislative Changes in the Conservation Authorities Act Linda J. Laliberte, CPA, CGA, CAO/Secretary-Treasurer, Ganaraska Region Conservation Authority, was present regarding an Overview of the Legislative Changes in the Conservation Authorities Act. Linda made a verbal presentation to accompany an electronic presentation. L. Laliberte provided an overview of the background and fundamental principles of Conservation Authorities. Linda outlined the GRCA watershed and Ganaraska Conservation Program Areas. L. Laliberte explained the Conservation Authorities Act Legislative Changes Update, including the background, regulations under Bill 229, and categorization of programs and services as per Regulation 687/21. Linda outlined the programs and services inventory, timelines, and additional legislative changes. L. Laliberte provided an update on possible future Memorandum of Understanding's and next steps. Linda answered questions from the Members of Committee. Resolution # GG-140-23 Moved by Councillor Woo Seconded by Councillor Elhajjeh That the Presentation of Linda J. Laliberte, CPA, CGA, CAO/Secretary Treasurer, Ganaraska Region Conservation Authority, Regarding an Overview of the Legislative Changes in the Conservation Authorities Act, be received with thanks. Carried 5.2 Presentation by Peter Moreira, Chief of Police, Vidal Chavannes, Director, and Dr. Amanda Couture-Carron, Senior Strategic Planner, Durham Regional Police Service, Regarding Durham Regional Police Service Strategic Plan 2024 Peter Moreira, Chief of Police, Vidal Chavannes, Director, and Dr. Amanda Couture-Carron, Senior Strategic Planner, Durham Regional Police Service, were present Regarding Durham Regional Police Service Strategic Plan 2024. Peter, Vidal, and Amanda made a verbal presentation to accompany an electronic presentation. Councillor Woo provided an overview of the Police Services Board Strategic Plan 2024 goals. Chief Moreira introduced the presentation of Dr. Amanda Couture-Carron and Vidal Chavannes. Vidal provided a brief background. A. Couture-Carron outlined the community consultation results, outlining the top 3 roadway safety issues, community safety and neighbourhood crime issues, areas for improvement. V. Chavannes provided an overview of the member consultations and strategic goals and objectives. Vidal outlined the strategic plan format and content. Peter and Vidal answered questions from Members of Committee. 4 September 11, 2023 General Government Committee Minutes Resolution # GG-141-23 Moved by Mayor Foster Seconded by Councillor Anderson That the Presentation of Peter Moreira, Chief of Police, Vidal Chavannes, Director, and Dr. Amanda Couture-Carron, Senior Strategic Planner, Durham Regional Police Service, Regarding Durham Regional Police Service Strategic Plan 2024, be received with thanks. Carried 5.3 Delegation by Yuri Castillo and Allison Schizkoske, The Salvation Army, regarding The Salvation Army in Bowmanville Yuri Castillo, Community Partner Liaison, and Allison Schizkoske, Director of Operations and Community Pastor for the Salvation Army, were present regarding an update on The Salvation Army in Bowmanville. Yuri and Allison made a verbal presentation to accompany an electronic presentation. A. Schizkoske provided an overview of the Salvation Army's mission and vision statements and core values. Allison outlined the programs and services they offer. A. Schizkoske reviewed the housing support services provided by the Salvation Army and the need to increase the existing level of service and noted the Mental Health Crisis has impacted this further. Allison thanked the Members of Committee and the Municipality of Clarington's continuous support of the Salvation Army and noted they need to expand on the food services and provide increased support in other areas. A. Schizkoske explained that funding is always a challenge and hoping that increased campaigns will increase support, and they are hoping to partner with the Region of Durham and the Municipality in the future to have additional services extended east to Bowmanville and beyond. Allison thanked the Members of Committee and answered questions. Resolution # GG-142-23 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That the Delegation of Yuri Castillo and Allison Schizkoske, The Salvation Army, regarding The Salvation Army in Bowmanville, be received with thanks. Carried Recess Resolution # GG-143-23 Moved by Councillor Woo Seconded by Councillor Anderson That the Committee recess until 1:00 p.m. Carried 5 September 11, 2023 General Government Committee Minutes The meeting reconvened at 1 :01 p.m. with Councillor Zwart in the Chair. 6. Consent Agenda Resolution # GG-144-23 Moved by Councillor Anderson Seconded by Mayor Foster That the items listed in Section 6, be approved in accordance with the agenda, except for items 6.2.7 and 6.2.9. Carried 6.1 Communications 6.2 Staff Reports and Staff Memos 6.2.1 LGS-024-23 Strong Mayors Legislation — Impact on Clarington Resolution # GG-145-23 That Report LGS-024-23, and any related delegations or communication items, be received; That Staff bring forward updates to the Council-Staff Relations Policy E12, as it relates to the strong mayors powers, during a fuller review of the policy; and That Staff bring forward the Procedural By-law amendments noted in Section 14 of this report, directly to a future Council meeting. 6.2.2 FSD-031-23 Appointment of Deputy Treasurer Resolution # GG-146-23 That Report FSD-031-23, be received; That the By-law attached to Report FSD-031-23, appointing Paul Davidson as Deputy Treasurer, be approved; and That all interested parties listed in Report FSD-031-23, and any delegations be advised of Council's decision. 6.2.3 FSD-032-23 Tax Write-Offs under Section 354(2)(a), 354(4)(b) and 353(3) of the Municipal Act, 2001 Resolution # GG-147-23 That Report FSD-032-23, and any related delegations or communication items, be received; and That the Deputy CAO/Treasurer be authorized, under Section 354(2)(a), 354(4)(b) and Section 353(3) of the Municipal Act, 2001 to write-off taxes as uncollectible and charge back the proportionate amounts to the Region of Durham and the Province of Ontario. 6 September 11, 2023 General Government Committee Minutes 6.2.4 FSD-033-23 2023 DMIP Insurance Renewal Resolution # GG-148-23 That Report FSD-033-23 and any related delegations or communication items, be received; That the general insurance placement, in conjunction with the other member municipalities of the Durham Municipal Insurance Pool, with Intact Insurance for an integrated pooling arrangement that includes integrated insurance coverages and common self-retention deductible levels for the period July 1, 2023 to June 30, 2024, at a cost of$1,160,614 to the Municipality of Clarington be confirmed; That the purchase of cyber liability coverage through CFC at a cost of $70,750 be confirmed; and That all interested parties listed in Report FSD-033-23 and any delegations be advised of Council's decision. 6.2.5 FSD-034-23 Fire Apparatus Procurement Resolution # GG-149-23 That Report FSD-034-23, and any related delegations or communication items, be received; That the additional $700,000 from the Fire Equipment Reserve Fund required to procure the replacement of Aerial 11, be approved; That the Deputy CAO/Treasurer is directed to contribute any proceeds from the trade-in of Aerial 11 to the Fire Equipment Reserve Fund; and That all interested parties listed in Report FSD-034-23, and any delegations be advised of Council's decision. 6.2.6 PWD-006-23 Orono Parking Study Update Resolution # GG-150-23 That Report PWD-006-23, and any related delegations or communication items, be received; That residential rental property owners in Orono be encouraged to provide off- street parking for tenants wherever possible; That all interested parties listed in Report PWD-006-23, and any delegations be advised of Council's decision. 7 September 11, 2023 General Government Committee Minutes 6.2.8 PWD-008-23 Traffic Speeds and Pedestrian Crossings on Scugog Street Resolution # GG-151-23 That Report PWD-008-23, and any related delegations or communication items, be received; That Council direct staff prepare a proposal to extend the sidewalk on the west side of Scugog Street between Rehder Avenue and Wellington Street, that will include consultation with the adjacent property owners; and That all interested parties listed in Report PWD-008-23, and any delegations be advised of Council's decision. 6.2.10 CAO-018-23 Municipal Law Enforcement Service Delivery Review Resolution # GG-152-23 That Report CAO-018-23 and any related delegations or communication items, be received; That the recommendations contained in Attachment 1 of Report CAO-018-23, the Municipal Law Enforcement Service Delivery Review, be forwarded to Staff for an implementation plan; That Council endorse the request for a full-time Clerk II position, to be funded out of gapping in 2023, and included in the 2024 budget; That a full-time MLE Officer and a full-time Animal Shelter Clerk I (upgrading current part-time position) be included for consideration in the 2024 budget; and That all interested parties listed in Report CAO-018-23 and any delegations be advised of Council's decision. 8 September 11, 2023 General Government Committee Minutes 6.2.7 PWD-007-23 School and Community Safety Zone Traffic Speeds Resolution # GG-153-23 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That Report PWD-007-23 and any related delegations or communication items, be received; That staff be directed to build into the Clarington Traffic Calming Policy the following standards — 40 km/hr on residential streets and 30 km/hr in school zones; and That all interested parties listed in Report PWD-007-23 and any delegations be advised of Council's decision. Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Traill, Councillor Woo, and Councillor Zwart Absent (1): Councillor Rang Carried on a recorded vote (6 to 0) 6.2.9 PWD-010-23 Staffing Requirements for New Municipal Sidewalk Snow Clearing Program Resolution # GG-154-23 Moved by Councillor Traill Seconded by Councillor Elhajjeh That Report PWD-010-23 be received; That the additional staffing resources outlined within this report be approved by Council, with the exception of the Supervisor position, to effectively manage the new level of service, as directed; and That all interested parties listed in Report PWD-010-23 be advised of Council's decision. Yes (1): Councillor Traill No (5): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Woo, and Councillor Zwart Absent (1): Councillor Rang Motion Lost on a recorded vote (1 to 5) 9 September 11, 2023 General Government Committee Minutes Resolution # GG-155-23 Moved by Mayor Foster Seconded by Councillor Woo That Report PWD-010-23 be received; That the additional staffing resources outlined within this report be approved by Council to effectively manage the new level of service, as directed; and That all interested parties listed in Report PWD-010-23 be advised of Council's decision. Yes (5): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Woo, and Councillor Zwart No (1): Councillor Traill Absent (1): Councillor Rang Carried (5 to 1) Councillor Traill left the meeting at 2:03 p.m. 7. Items for Separate Discussion 7.1 PWD-009-23 Bowmanville Dog Park Solar Lighting Update Resolution # GG-156-23 Moved by Mayor Foster Seconded by Councillor Elhajjeh That Report PWD-009-23 and any related delegations or communication items, be received; That Council approve the use of $10,000 from the Tax Rate Stabilization Reserve Fund for the removal of all existing solar lights and poles from the Bowmanville Leash Free Park; That Staff be directed to use the existing solar lighting at the Rhonda Park Pathway; That the appropriate source of funding be identified for the reinstallation cost of the solar lighting; and That all interested parties listed in Report PWD-009-23 be advised of Council's decision. Motion Withdrawn 10 September 11, 2023 General Government Committee Minutes Resolution # GG-157-23 Moved by Councillor Woo Seconded by Councillor Anderson That Report PWD-009-23 and any related delegations or communication items, be received; That Council approve the use of $10,000 from the Tax Rate Stabilization Reserve Fund for the removal of all existing solar lights and poles from the Bowmanville Leash Free Park; That Staff be directed to use the existing solar lighting at the Newcastle Leash Free Park; That the relocation of the solar lighting for the Newcastle Leash Free Park, be funded from the Capital Works Reserve Fund; That Staff investigate a hardwired lighting system for the Bowmanville Leash Free park and the source of funding for the project; and That all interested parties listed in Report PWD-009-23 be advised of Council's decision. Carried 8. Unfinished Business 10. Confidential Items Closed Session Resolution # GG-158-23 Moved by Mayor Foster Seconded by Councillor Anderson That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing two matters that deals with: • a matter that deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose; • information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; • a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; 11 September 11, 2023 General Government Committee Minutes • a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; • a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Carried Councillor Traill returned to the meeting at 2:23 p.m. 10.1 Confidential Memo-001-23 Elexicon Corporation Shareholder Update 10.2 Green Belt Land Update Rise and Report The meeting resumed in open session at 2:50 p.m. Councillor Zwart advised that two matters were discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and one resolution was passed to provide direction to staff. 11. Adjournment Resolution # GG-159-23 Moved by Councillor Elhajjeh Seconded by Councillor Anderson That the meeting adjourn at 2:51 p.m. Carried 12