Loading...
HomeMy WebLinkAbout2022-05-17NEWCASTLE COMMUNITY HALL BOARD May 17 2022 Main Hall 7 pm Present Were: Crystal Yaki Marg Zwart, Local Councilor Sierd DeJong Janeen Calder Barry Carmichael Regrets From: Henry Covers Granville Anderson, Regional Councilor Also Present: Gabrielle Bell, Secretary Lloyd Johnson — Concert in Park Chair Susan Johnson — Concert In Park Fred Cambers — Concert In Park Fred Horvath — 1001" Committee Chair 1. AGENDA Moved by J. Calder, seconded by S. DeJong The agenda is accepted as circulated with the following additions: 1. Notice Board under New Business 2. Fred Horvath — Business Arising "Carried" 2. MINUTES Moved by M. Zwart, seconded by J. Calder The minutes of April 19 2022 are accepted as circulated. "Carried" 3. BUSINESS ARISING a) L. Johnson, Chair reported on Newcastle Village Concerts - Gave notice that this would be his last year to Chair Newcastle Village Concerts - 8 of the 12 weeks have been booked (see attached) - Some sponsorship has been obtained, no details at this time. - Municipal Sponsorship has not been applied for at this time. - First concert is scheduled for June 14 - We will need to arrange transfer of banking signatures - L. Forget will be contacted as previous treasurer to meet at bank to set this up. b) F. Horvath, Chair of 100t" Committee presented draft of logo for 1001" Celebration. c) Garden Committee update by B. Carmichael - Perennials have been ordered, planting begins May 25, and volunteers will be needed for this. - Roses have been removed and hostas relocated - Vines will be planted at the fencing by gazebo - Looking at garden behind gazebo for next year - Investigated possibility of changing watering system to sprinklers, Company that maintains current system informed us that the water pressure at Hall is not enough to work with sprinkler system. Current system has been repaired and is ready for the coming season. - Board would like to "thank" Barry and Patt for the work they have done on gardens this year. d) Dishwasher has been installed and reports coming in from catering companies that it works very well. Email has been sent to company for contract information. e) Maintenance Workplace - C. Yaki reported that monthly meetings are going well. We are now working on nailing down dates for work to be done. - Drapes are being considered as we did not have to pay out on dishwasher. T. Welsh in talks with company for new pricing of black drapery. - Eaves troughs should be checked - Front light outside is in poor condition and not repairable. B. Carmichael investigated and feels it is not original to 1920's looks like 1970's. Motion by M. Zwart, seconded by S. DeJong Replace front entrance light within budget of $500.00 "Carried" f) Chair Trolley will not be suitable for our use. g) Exterior Christmas Lights have been hooked back up and reapplied to windows. There is a small section on west side that is now hanging. This will be fixed for July 1. As the company that was hired by the BIA has failed to maintain the lights, going forward Newcastle Community Hall will take responsibility for this. 4. FINANCIAL REPORT Moved by J. Calder, seconded by M. Zwart The financial report is accepted as presented. "Carried" a) We have received wage subsidy from THRP through CRA for periods 23, 24 and 25 which covers to end of 2021. We will continue to submit for subsequent periods in 2022. b) Reimbursement for snow removal in the amount of $3277.00 has been received from Municipality. c) WSIB surplus rebate for 2022 in the amount of $ 362.96 d) Municipal Operating Budget request in amount of $45000.00 has been received. 5. NEW BUSINESS a) Newcastle BIA —J. Calder will enquire about adding Hall Board to mailing list for minutes BIA is questioning insurance for Fall Festival. G. Bell will be meeting with committee next week and will discuss details. b) Notice Board — Historical Society committed to new notice board in 2017 with donations they had received. Numerous enquiries have been made as to time line. Motion to adjourn by J. Calder at 9:00 pm "Carried"